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HomeMy WebLinkAboutApril 16, 2024 MinutesShakopee City Council Minutes April 16, 2024 7:00 PM City Hall, 485 Gorman St. Mayor Matt Lehman presiding 1. Roll Call Present: Mayor Matt Lehman, Council Members Angelica Contreras, Jim DuLaney, Jesse Lara Absent: Council Member Jay Whiting Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Chelsea Petersen, City Attorney Siobhan Tolar, City Engineer Alex Jordan, Finance Director, City Clerk Lori Hensen, Planning/Development Director Michael Kerski, Public Works Director Bill Egan, Human Resources Director Christie Rossow, Kelsi McNutt 2. Pledge of Allegiance 3. Approval of Agenda Council Member Jesse Lara made a motion to approve the agenda, second by Council Member Angelica Contreras and the motion passed. 4-0 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Council Member Angelica Contreras made a motion to approve the consent agenda, second by Council Member Jesse Lara and the motion passed. 4-0 A. Administration *4. A.1. *City Council Minutes Approve the minutes of March 19, 26 and April 2, 2024. Page 1 of 6 *4. A.2. *Shakopee Chamber of Commerce - Ales in the Alley Authorize requested street closure, suspension of city code 114.11 and approve the temporary liquor license in support of the Ales in the Alley event hosted by the Shakopee Chamber of Commerce. *4. A.3. *Renewal of Consumption and Display Permits Approve the renewal of Consumption and Display permits for Dilemma Brewing Co. dba Shakopee Brew Hall, and DropShot Pickleball LLC. *4. A.4. *Approve 3.2 On Sale, Wine and Sunday Liquor Licenses for Joe Schleper Stadium Fund Approve 3.2 on -sale, wine and Sunday liquor licenses for Joe Schleper Stadium Fund, located at 1490 Adams Street South. *4. A.S. *Award of Contracts for Fire Station Remodel Approve awards for contracts for the remodel of Fire Station 1. *4. A.6. *Minnesota Department of Public Safety's Firearm Storage Program Grant Award Adopt Resolution R2024-060, accepting the Minnesota Department of Public Safety's (MN DPS) Firearm Storage Program grant award and authorizing the City Administrator to execute the necessary contracts and agreements applicable to accepting this award. B. Engineering *4. B.1. *Award Contract for CR 18 Trail Extension and Whispering Oaks Sidewalk Improvements Approve a contract with S.M. Hentges & Sons, Inc. for the CR 18 Trail Extension and Whispering Oaks Sidewalk Improvements, in the amount of $97,196.00. *4. B.2. *Agreement for Citizen -Assisted Monitoring Program (CAMP) - Water Quality Sampling Authorize execution of an agreement with the Metropolitan Council to participate in the 2024 Citizen -Assisted Monitoring Program (CAMP). *4. B.3. *Arbor Day Proclamation Proclaim April 26, 2024, as Arbor Day. *4. B.4. *Municipal State Aid Street System Designations Adopt Resolution R2024-053, approving Municipal State -Aid Street System Page 2of6 Designations. *4. B.S. *Award Contract and Approve Professional Services Agreement for 2024 Bituminous Pavement Rehabilitation Project Adopt Resolution R2024-051, accepting bids and awarding a contract in the amount of $3,894,662.58 to Bituminous Roadways, and approve a Professional Services Agreement with WSB for construction services for the 2024 Mill and Overlay and Bituminous Pavement Rehabilitation Project, CIF-24-011, CIF-24-012, CIF-24-013, PA-24-01, PA-24-03, and BA-24-005. *4. B.6. *Award Contract for Colburn Drive Improvements Adopt Resolution R2024-056, accepting bids and awarding a contract in the amount of $259,627.20 to S.M. Hentges & Sons, Inc. for the Colbum Drive Extension Project. *4. B.7. *Approve Plans and Authorize Bidding for Downtown ADA, Lighting and Tree Rehab Improvements Adopt Resolution R2024-052, approving plans and specifications and ordering advertisement for bids for the Downtown ADA, Lighting and Tree Rehab Improvements, City Project CIF-22-003. *4. B.B. *Award Contract for the Trenchless Sanitary Sewer Replacement Project Approve a contract with Bituminous Roadways, Inc. for the Trenchless Sanitary Sewer Replacement Project, in the amount of $48,600.00. *4. B.9. *Approve Extended Construction Hours for Eagle Creek Boulevard and Vierling Drive Roundabout Improvements Approve suspension of City Code Sec. 130.45, Noise Elimination and Noise Prevention, Subd. C.4, Hourly Restrictions on Certain Operations, allowing the Eagle Creek and Vierling Drive Roundabout Project contractor, S.M. Hentges and Sons, Inc. and their subcontractors, to perform work from 7 a.m. to 7 p.m. on Saturdays through the end of August 2024. *4. B.10.*Minnesota Department of Transportation and Department of Public Safety Safe Road Zones Grant Application Adopt Resolution R2024-054, approving an application to the Minnesota Department of Transportation (MnDOT) and Department of Public Safety (DPS) Safe Road Zones program grant. *4. B.11.*Approve Settlement Stipulation for Eagle Creek Boulevard and Vierling Drive Roundabout Improvements Authorize the approval of a Stipulation of Settlement with Brett and Luke Krawiecki for the acquisition of certain easements for the Eagle Creek Boulevard and Vierling Drive Intersection Improvement Project. Page 3of6 C. Planning and Development *4. C.1. *Final Plat of Southbridge Fields Third Addition Adopt Resolution R2024-058, a resolution approving the final plat of Southbridge Fields Third Addition *4. C.2. *Contract with Rent.Fun for Kayak station at Quarry Lake Approve agreement with Rent.Fun for four bay kayak station to be installed at Quarry Lake and authorize the appropriate parties to execute. *4. C.3. *Change Order with Axel Ohman for SandVenture Approve change orders for SandVenture totalling $284,006 for work completed and to be completed at SandVenture. *4. C.4. *Award of Contracts for Metal Finishes and for Doors and Hardware for SandVenture Approve entering into contracts with Specialty Systems for $33,620 for metal panels and with Twin City Hardware (TCH) for $81,220 for doors and hardware and canceling contract with Laforce Inc. *4. C.S. *Resolution Ordering the Abatement of Hazardous Property and Building at 2405 Jennifer Lane Adopt Resolution R2024-061 ordering the abatement of a hazardous property and building and public nuisances located at 2405 Jennifer Lane. D. Police *4. D.1. *Surplus Property Declare one forfeited fireaiin as surplus property and authorize disposal. E. Public Works *4. E.1. *JPA for Roadway Pavement Maintenance Adopt Resolution R2024-057, authorizing the City of Shakopee's annual maintenance for roadway sealcoat, crack sealing, pavement markings and fog sealing and a portion of the 2024 Pavement Rehabilitation Project CIF-24-011 in the amount of $565,000 to be awarded as part of the 2024 South Metro Joint Powers Agreement contract. *4. E.2. *Park Restroom Cleaning Contract Approve contract with Treasure Enterprises, Inc., in the amount of $39,755.07 for annual park restroom cleaning services. *4. E.3. *Equipment Purchases Approve the purchases of five 2024 Ford utility police interceptors AWD from Tenvoorde Ford and equipment and set up from Emergency Automotive Technologies Page 4of6 Inc., in the total amount of $295,637.57. 5. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Public Hearings 7.A. Proposed Vacation of Drainage and Utility Easement at 2133 Pike Lake Road Council Member Jesse Lara made a motion to open the public hearing, second by Council Member Jim DuLaney and the motion passed. 4-0 Council Member Jesse Lara made a motion to close the public hearing, second by Council Member Angelica Contreras and the motion passed. 4-0 Council Member Jim DuLaney made a motion to adopt Resolution R2024-059, a resolution vacating a certain drainage and utility easement in the Meadowbrook Run plat at 2133 Pike Lake Road, second by Council Member Jesse Lara and the motion passed. 4-0 8. General Business A. Administration 8. A.1. Monthly Financial Review - March 2024 Information only 9. Reports 9.A. City Bill List Information only 9.B. Liaison and Administration Page 5of6 Information only 10. Other Business 11. Adjournment to Tuesday, April 23, 2024, at 6 p.m. Council Member Jesse Lara made a motion to adjourn to Tuesday, April 23, 2024, at 6:00 pm, second by Council Member Angelica Contreras and the motion passed. 4-0 Page 6of6