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Home My WebLink AboutNovember 19, 2024 Council PacketSHAKOPEE Shakopee City Council Regular Meeting Tuesday, November 19, 2024 7:00 PM City Hall, 485 Gorman Street Vision: Shakopee is a distinctive river town with a variety of business, cultural, and recreational opportunities in a safe, welcoming, and attractive environment. Our vision is for Shakopee to continue being the place people want to live, work, and play! Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Special Presentations 5. Approval of Agenda 6. Consent Agenda These items are considered routine and will be enacted by one motion. There will be no separate discussion of these unless a council member or staff requests, in which event the item will be removed from the consent agenda for separate discussion & action. 6.a Monthly Financial Report - October 2024 6.b Surplus Property in Police Department 6.c City Council meeting minutes 6.d Minnesota Pollution Control Agencya€TMs Implementation Grant for Community Resilience Program Application 6.e Donation of Fire Safety Equipment from Amazon 6.f Donation from Cub Foods in memory of Edward Siedow. 6.g Approve Waiver of Special Assessment Appeal Rights with TTT Shakopee, LLC for the Maras Street, 13th Avenue and Hansen Avenue Utility Extension Project. 6.h Accept Proposal from Short Elliott Hendrickson, Inc. (SEH) Proposal for Design and In -Construction Services for the 2025 Downtown ADA, Lighting & Tree Rehabilitation Improvements. 6.i Change Order for SandVenture for Irrigation installation and repairs. 6.j Change Order of Axel H. Ohman for SandVenture for additional work. 6.k Union Contract for Police Captains 6.1 Minnesota Department of Transportations€TMs Safe Routes to School Design Assistance Program Application 7. Public Comment Individuals may address the City Council about any item not on the regular agenda. Speakers are requested to come to the center table, state their name and address for the clerk's record, and limit their remarks to three minutes. The City Council will not take official action on items discussed at this time, but may refer the matter to staff for a follow up report or direct that matter be scheduled on an upcoming agenda. 8. Business removed from consent agenda 9. Public Hearings 9.a Public Hearing for the 2025 Stagecoach Road Improvement Project 9.b Public Hearing for the 2025 Full -Depth Pavement Reconstruction Project 10. Recess for Economic Development Authority Meeting 11. Reconvene 12. General Business 12.a Tax Increment Financing (TIF) District No. 22, Preliminary Plat, and Planned Unit Development (PUD) for Eagle Pointe Estates 13. Workshop 14. Reports Liaison and Administration 14.a City Bill List 15. Other Business 16. Adjourn to December 3, 2024 at 7:00 p.m. SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.a November 19, 2024 Monthly Financial Report - October 2024 Nate Reinhardt, Finance Director Action to be considered: Review of October 2024 General Fund revenues/expenditures. Motion Type: Informational only Background: General Fund -October 2024 (see attachment) The 2024 Budget column has been adjusted for budget amendments approved by City Council on July 2, 2024. Revenue variances (83% target) • Total revenues were at 71 percent of budgeted revenues. • Taxes will remain below budget targets until the 2nd half property tax settlement is received from the County in December. • Licenses and permits have exceeded the budget expectation for the full year as a result of building permits. However, building permits are tracking behind last year through October. • Miscellaneous includes interest earnings on investments, which are tracking ahead of budget targets. This amount does not include the adjustment for an unrealized gain (adjustment of investments to market value), which will occur once a year on December 31. Expenditure variances (83% target) • In total departmental expenditures are within the normal range and similar to last year's percentage through October. • Mayor & Council department expenditures are currently below budget targets as a result less dues paid during 2024, including the elimination of dues being paid to the Suburban Rate Authority and Conference of Mayors. • Facilities is currently tracking below budget targets. Building maintenance costs that previously were included in the facilities budget have been allocated to departments with buildings (such as police and fire), to better reflect the true costs of those services. • Planning and Development expenditures are currently exceeding budget targets as a result of the professional services related to the National Historic registry. The city received a grant of $77,500 from the Minnesota Historical Society towards the registry which covers a significant portion of the overall cost. • The Building Inspections department is currently ahead of budget targets, as a result of annual software costs paid in the 1st half and hiring of a building official funded through a state grant. It is anticipated the department will be exceed the budget allocation for the full year. Staff anticipates bringing forward budget amendments for any departments exceeding budget appropriations in December. Recommendation: Information only Budget Impact: N/A Attachments: 2024.10 Monthly Financial Report- with Revenues.pdf CITY OF SHAKOPEE Monthly Financial Report YTD October October YTD Budget October YTD 2024 2024 2024 Balance Percent 2023 Budget Actual Actual Remaining Used Actual 01000 - GENERAL FUND REVENUES: * - TAXES 22,569,800 13,428 11,701,648 10,868,152 52% 10,924,020 * - SPECIAL ASSESSMENTS 14,000 0 11,473 2,527 82% 29,817 * - LICENSES AND PERMITS 3,491,450 485,025 4,700,111 (1,208,661) 135% 5,744,655 * - INTERGOVERNMENTAL 1,679,000 485,953 1,373,235 305,765 82% 1,812,912 * - CHARGES FOR SERVICES 8,113,350 658,450 7,361,002 752,348 91% i. 7,603,621 * - FINES AND FORFEITS 325,200 21,500 233,382 91,818 72% i. 260,365 * - MISCELLANEOUS 379,200 49,789 677,771 (298,571) 179% 2,689,110 TOTAL REVENUES 36,572,000 1,714,145 26,058,621 10,513,379 71% 29,064,500 EXPENDITURES: 11 - MAYOR & COUNCIL (208,000) (8,029) (113,312) (94,688) 54% it (153,697) 12 - ADMINISTRATION (2,643,925) (194,649) (2,021,207) (622,718) 76% (1,867,996) 13 - CITY CLERK (567,500) (41,085) (440,417) (127,083) 78% (408,294) 15 - FINANCE (1,128,925) (47,547) (997,868) (131,057) 88% (943,714) 17 - PLANNING AND DEVELOPMENT (731,900) (53,096) (675,634) (56,266) 92% (476,293) 18 - FACILITIES (693,650) (55,970) (483,852) (209,798) 70% it (552,195) 31 - POLICE DEPARTMENT (12,158,300) (928,319) (9,074,183) (3,084,117) 75% (8,746,451) 32 - FIRE (3,844,100) (786,401) (3,382,020) (462,080) 88% (2,976,409) 33 - INSPECTION-BLDG-PLMBG-HTG (1,811,400) (143,995) (1,808,322) (3,078) 100% (1,542,149) 41 - ENGINEERING (1,490,850) (126,063) (1,084,868) (405,982) 73% it (1,016,213) 42 - STREET MAINTENANCE (2,822,830) (126,031) (2,109,243) (713,587) 75% (2,311,121) 44 - FLEET (565,100) (43,714) (431,363) (133,737) 76% (387,397) 46 - PARK MAINTENANCE (3,455,170) (257,758) (2,760,121) (695,049) 80% -D (2,756,971) 67 - RECREATION (5,208,560) (388,310) (4,138,482) (1,070,078) 79% (4,118,017) 91 - UNALLOCATED (13,100) (1,051) (12,829) (271) 98% (27,548) TOTAL EXPENDITURES (37,343,310) (3,202,018) (29,533,719) (7,809,591) 79% -' (28,284,465) OTHER FINANCING * - TRANSFERS IN 611,360 0 0 611,360 0% 0 * - TRANSFERS OUT 0 0 0 0 #DIV/0! 0 OTHER FINANCING TOTAL 611,360 0 0 611,360 0% 0 FUND TOTAL (412,500) (1,487,873) (3,475,098) 3,315,148 (262,530) Key Varies more than 10% than budget positively Varies more than 10% than budget negatively Within 10% of budget SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.b November 19, 2024 Surplus Property in Police Department Josh Davis, Sergeant Action to be considered: Declare one vehicle as surplus property and authorize disposal. Motion Type: Approve Background: The following vehicle was obtained through forfeiture proceedings and is described as follows: 2009 Toyota Prius, VIN #JTDKB20U293498568. The vehicle is not suitable for resale and will be junked. Recommendation: Approve policy/action as requested. Budget Impact: None. Attachments: SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.c November 19, 2024 City Council meeting minutes Lori Hensen, City Clerk Lori Hensen Action to be considered: Approve the meeting minutes Motion Type: Approve Background: N/A Recommendation: Approve the meeting minutes. Budget Impact: N/A Attachments: CC Minutes October 1, 2024.pdf CC Minutes October 15, 2024.pdf Pit SHAKOPEE Shakopee City Council Minutes October 1, 2024 7:00 PM City Hall, 485 Gorman St. Vision: Shakopee is a place where people want to be!A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors Mission: Our mission is to deliver high qualltyservlces essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively with integrity and transparency. 1. Call to Order 2. Roll Call Present: Mayor Matt Lehman, Council Members Jay Whiting, Angelica Contreras, Jim DuLaney, Jesse Lara Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Chelsea Petersen, City Attorney Jim Thomson, City Engineer Alex Jordan, Finance Director Nate Reinhardt, City Clerk Lori Hensen, Planning/Development Director Michael Kerski, Park/Recreation Kelsi McNutt, Police Chief JeffTate, Public Works Director Bill Egan, Human Resources Director Christie Rossow 3. Pledge of Allegiance 4. Special Presentations Council Member Whiting made a motion to adopt the proclamation recognizing October as Domestic Violence Awareness Month, second by Council Member DuLaney and the motion passed. 5- 0 5. Approval of Agenda Council Member Contreras made a motion to approve the agenda, second by Council Member Lara and the motion passed. 5-0 6. Consent Business - These items are considered routine and will be enacted by one motion. There will be no separate discussion of these unless a council member or staff requests, in which event the item will be removed from the consent agenda for separate discussion & action. Council Member Whiting made a motion to approve the consent agenda, second by Council Member DuLaney and the motion passed. 5 - 0 6.a. City Council Minutes of September 17, 2024. 6.b. Approve On -Sale and Sunday Liquor licenses for Soi21 Asian Bistro. 6.c. Approve On -Sale and Sunday Liquor Licenses for Do & Huynh Inc. dba Bun Mee Vietnamese Baguette Express. 6.d. Accept Quotes and Award Contract for the Horizon Drive Storm Sewer Reconstruction Project. 6.e. Approve a Special Event Permit and a Temporary Liquor License for the Shakopee Chamber & Visitors Bureau Holiday Fest Event, being held on December 7, 2024. 6.f. Declaration of surplus property 6.g. Approval request to declare abandoned property as surplus. 6.h. Encroachment Agreement between City of Shakopee and Midway Hospitality LLC (Culvers) for a retaining wall in a drainage and utility easement. 6.i. 2025 Kavira Health Benefit 7. Public Comment-/nd/v/dua/s may address the City Co un dll about any item not on the regular agenda. Speakers are requested to come to the center table, state their name and address for the clerk's record, and limit their remarks to three minutes. The City Council will not take official action on items discussed at this time but may refer the matter to staff for a follow-up report or direct that the matter be scheduled on an upcoming agenda. Representative Bakeberg brought a Legislative update and answered council's questions. 8. Business removed from consent will be discussed at this time 9. Public Hearings 10. Recess for Economic Development Authority Meeting Council Member Whiting made a motion to recess to the EDA, second by Council Member Dulaney and the motion passed. 5 - 0 11. Reconvene 12. General Business 13. Workshop 14. Reports 12.a. City Bill List Informational only 12.b. Liaison & Administration Reports 15. Other Business 16. Adjournment to Tuesday, October 15, 2023, at 7 p.m. Council Member Lara made a motion to adjourn to Tuesday, October 15, 2023, at 7:00 pm, second by Council Member Contreras and the motion passed. 5 - 0 Pit SHAKOPEE Shakopee City Council Minutes October 15, 2024 7:00 PM City Hall, 485 Gorman St. Vision: Shakopee is a place where people want to be!A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors Mission: Our mission is to deliver high qualltyservlces essential to maintaininga safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1. Call to Order 2. Roll Call Present: Mayor Matt Lehman, Council Members Jay Whiting, Angelica Contreras, Jim DuLaney, Jesse Lara Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Chelsea Petersen, City Attorney Jim Thomson, City Engineer Alex Jordan, Finance Director Nate Reinhardt, City Clerk Lori Hensen, Planning/Development Director Michael Kerski, Police Chief Jeff Tate, Public Works Director Bill Egan, Fire Chief Mile Nelson, Park/Recreation Direction Kelsi McNutt, Sergeant Fred Radde, Deputy Chief Dave Giddings 3. Pledge of Allegiance 4. Approval of Agenda Council Member Lara made a motion to approve the agenda, second by Council Member Contreras and the motion passed. 5- 0 5. Consent Business - These items are considered routine and will be enacted by one motion. There will be no separate discussion of these unless a council member or staff requests, in which event the item will be removed from the consent agenda for separate discussion & action. Council Member Whiting made a motion to approve the consent agenda, second by Council Member DuLaney and the motion passed. 5 - 0 5.a. Declaring a vehicle as surplus property 5.b. Final Acceptance and Payment for the 2024 Cured -in -Place Sewer Pipe Lining Project 5.c. Final Acceptance and Payment for the 2023 Full Depth Pavement Reconstruction and Bituminous Pavement Rehabilitation Project 5.d. National Recreation and Park Association's Supporting Healthy Aging Through Parks and Recreation Program Application 5.e. Change Order for Canterbury Commons Internal Roadway Improvements 6. Public Comment - Individuals may address the City Council about any item not on the regular agenda. Speakers are requested to come to the center table, state their name and address for the clerks record, and limit their remarks to three minutes. The City Council will not take official action on items discussed at this time but may refer the matter to staff for a follow-up report or direct that the matter be scheduled on an upcoming agenda. 7. Business removed from consent will be discussed at this time 8. Public Hearings 8.a. Assessment Hearing on delinquent refuse bills from Dick's Sanitation Council Member Contreras made a motion to open the public hearing, second by Council Member Whiting and the motion passed. 5 - 0 Council Member Lara made a motion to close the public hearing, second by Council Member Contreras and the motion passed. 5 - 0 Council Member Whiting made a motion to adopt Resolution R2024-128 certifying assessments for delinquent refuse bills, second by Council Member Contreras and the motion passed. 5 - 0 8.b. Assessment hearing on delinquent fire/police alarms and mowing services Council Member Contreras made a motion to open the public hearing, second by Council Member Lara, and the motion passed. 5-0 Council Member Contreras made a motion to close the public hearing, second by Council Member DuLaney, and the motion passed. 5-0 Council Member Contreras made a motion to adopt Resolution R2024-129, certifying assessments for delinquent fire/police false alarms and mowing bills, second by Council Member DuLaney, and the motion passed. 5-0 9. General Business 9.a. Monthly Financial Report Informational only 10. Workshop 10.a. Emergency management tabletop exercise Greg Hayes lead the council along with the Fire Department and Police Department through a emergency management tabletop exercise. No actions were taken. 11. Reports 11.a. City Bill List Informational only 11.b. Liaison & Administration Reports 12. Other Business 13. Adjournment to Wednesday, November 6, 2024, at 7 p.m. Council Member Lara made a motion to adjourn to Wednesday, November 6, 2024, at 7:00 pm, second by Council Member DuLaney and the motion passed. 5-0 SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.d November 19, 2024 Minnesota Pollution Control Agency's Implementation Grant for Community Resilience Program Application Andrea Harrell, Grants and Special Projects Coordinator Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R2024-140, approving an application to the Minnesota Pollution Control Agency's Implementation Grant for Community Resilience program. Motion Type: Simple Majority Background: The Minnesota Pollution Control Agency (MN PCA) is providing funding through the Implementation Grant for Community Resilience (IGCR) to address Minnesota's changing climate and to reduce its harmful effects in Minnesota communities, including resident health and safety, overwhelmed infrastructure, damaged property, dying trees and culturally important native species, and the inability of population centers to cool off overnight. The City of Shakopee is seeking funding to conduct a stormwater modeling project to evaluate climate resilience, analyze the impacts of stormwater on its infrastructure, and identify any potential vulnerabilities. This would update the current stormwater model from 2018 and assist the Engineering Department with planning new development and addressing issues during reconstruction projects. Recommendation: Adopt Resolution R2024-140. Budget Impact: The grant requires a 10% match and will be provided through the Engineering Department's Surface Water Fund. Attachments: Resolution R2024-140.pdf RESOLUTION R2024-140 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT A MINNESOTA POLLUTION CONTROL AGENCY'S IMPLEMENTATION GRANT FOR COMMUNITY RESILIENCE PROGRAM APPLICATION WHEREAS, the City of Shakopee supports the application made to the Minnesota Pollution Control Agency's Implementation Grant for Community Resilience program, and WHEREAS, the application is to obtain funding to conduct a study to update the current stormwater model, and WHEREAS, the City of Shakopee recognizes a 10% match is required and will be provided through the Surface Water Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the Minnesota Pollution Control Agency, the City of Shakopee agrees to accept the grant award and may enter into an agreement with Minnesota Pollution Control Agency for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 19th day of November 2024. Matt Lehman, Mayor of the City of Shakopee ATTEST: Lori Hensen City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.e November 19, 2024 Donation of Fire Safety Equipment from Amazon Joe Simon, Deputy Chief Action to be considered: Accept the donation. Motion Type: Approve Background: Amazon has generously donated fire safety materials valued at $968.37 to the fire department. The Fire Marshal has determined that this equipment will be beneficial for fire prevention and public education initiatives. Recommendation: Accept the donation. Budget Impact: There is no impact to the budget. Attachments: Fire safety material pickup donation email from Amazon.pdf Donation from Amazon of Fire Safety Equipment 11.7.2024.pdf J Outlook fire safety material pickup From Swanson, Hans <hanswans@amazon.com> Date Fri 11 /1 /2024 10:20 AM To Fire Safety <FireSafety@ShakopeeMN.gov>; Joe Simon <JSimon@ShakopeeMN.gov> Cc Tobash, Angela <tobasha@amazon.com>; Sowers, Amanda <sswrs@amazon.com>; gorham, amber <goramber@amazon.com> Hi there 7-7 We have 2 boxes of smoke detectors ready for pickup here at MSP1 in Shakopee (2601 4th Ave E). We are available Monday -Tuesday and Thursday -Friday 10am-4pm. Make sure your driver goes to dock doors 196. Please let me know what time and day works for you =-= Thanks in advance, +-fiaTaul,or 5wawsow Waste Coordinator Amazon- MSP1 26014th Ave. E Shakopee MN 55379 hanswans@amazon.com J Outlook Amazon Donation From Tom Pitschneider <TPitschneider@ShakopeeMN.gov> Date Thu 11/7/2024 8:48 AM To Joe Simon <JSimon@ShakopeeMN.gov> 4 - fire blankets - $10.00 each 1 - 3-Pack First Alert Battery Operated Carbon Monoxide Alarm - $53.97 1 - Kidde Plug in Carbon Monoxide Alarm - $21.48 2 - Kidde Battery Operated Carbon Monoxide Alarms - $19.15 each 18 - First Alert Plug-in Carbon Monoxide Alarms - $17.99 each 6 - Kidde FireEx Battery Operated Smoke Alarms - $22.64 each 1 - First Alert 10-year Battery Operated Smoke Alarm - $24.98 each 1 - First Alert 10-year Battery Operated Slim Smoke Alarm - $24.90 each 1 - Kidde Battery Operated Smoke Alarm - $9.97 each 1 - BRK Battery Operated Smoke & Carbon Monoxide Alarm - $45.99 1 - Kidde Hardwired Smoke & Carbon Monoxide Alarm $54.00 1 - Kidde Hardwired Smoke & Carbon Monoxide Voice Alarm $52.00 1 - Kidde FireEx Hardwired Smoke & Carbon Monoxide Alarm - $54.00 1 - First Alert Battery Operated Smoke & Carbon Monoxide Alarm - $45.62 1 - First Alert Battery Operated Smoke & carbon Monoxide Alarm $43.50 4 10.00 40.00 1 53.97 53.97 1 21.48 21.48 2 19.15 38.30 18 17.99 323.82 6 22.64 135.84 1 24.98 24.98 1 24.90 24.90 1 9.97 9.97 1 45.99 45.99 1 54.00 54.00 1 52.00 52.00 1 54.00 54.00 1 45.62 45.62 1 43.50 43.50 968.37 Tom Pitschneider Fire Marshal, Shakopee Fire Department Fire Station 1, 2700 Vierling Drive E., Shakopee MN 55379 General Information: 952-233-9570 Inspection Scheduling: 952-233-9570 (952) 233-9575 direct I (952) 292-4320 cell I (952) 233-3857 fax tpitschneiderShakopeeMN.g I www.ShakopeeMN.gov Shakopee Fire Department — Honor, Integrity, Pride and Service since 1883 Celebrating 141 years of excellence Fire is Everyone's Fight Test Smoke Alarms Monthly — Replace Batteries Every Year — Replace Alarms Every 10 Years Practice Fire Escape Drills at Home at Least 2 Times Each Year 2024 NFPA FPW Theme: SMOKE ALARMS — Make Them Work For You! SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.f November 19, 2024 Donation from Cub Foods in memory of Edward Siedow. Joe Simon, Deputy Chief Action to be considered: Accept the donation. Motion Type: Approve Background: Edward Siedow, a dedicated member of the Shakopee Fire Department for 22 years (1981-2003) and a long-time employee of Cub Foods, passed away recently. In his memory, Cub Foods in Shakopee has generously donated $100 to the department. Recommendation: Accept the donation. Budget Impact: There is no impact to the budget. Attachments: Cub_Food_Ed_Siedow_Donation.pdf November 4, 2024 0 4- 0 0 E L co 0 0 Q) . L LL a) 0 0 (13 0 V c 0 10 0 0 -13 c W E w L t/1 0 L.�"� 0 43 a) d..l 1 L a 2 4-, a_ ir. rc 4 4-1 E u cu .: CrL V� Crystal Wileman Human Resources SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.g November 19, 2024 Approve Waiver of Special Assessment Appeal Rights with TTT Shakopee, LLC for the Maras Street, 13th Avenue and Hansen Avenue Utility Extension Project. Darin Manning, Project Engineer Alex Jordan, City Engineer Action to be considered: Adopt Resolution R2024-144, Approving a Waiver of Special Assessment Appeals Rights with TTT Shakopee, LLC. Motion Type: Adopt Background: On January 3, 2023, City Council adopted Ordinance 02023-001, amending the City's Fee Schedule by adding lateral sanitary sewer connection charges, and Resolution R2023-001, approving funding and connection options for the Maras Street, 13th Avenue, and Hansen Avenue Utility Extension Project, Sewer-21-001. The project is complete and TTT Shakopee, LLC has requested to connect their property located at 1382 Maras Street to the sanitary sewer and watermain system. Consistent with Resolution R2023-001, TTT Shakopee, LLC has requested to have the sewer and water lateral connection charges specially assessed against their property. The property owner has signed and submitted a Waiver of Special Assessment Appeal Rights, as required per the resolution. Recommendation: Adopt Resolution R2024-144. Budget Impact: The sanitary sewer fund would initially finance the lateral connection charges for sanitary sewer and will be reimbursed over a ten-year period with an interest of 4.5% per year and the first installments shall be payable with taxes paid in 2025. Shakopee Public Utilities Commission (SPUC) will reimburse the City the full amount of the watermain improvements completed with the Maras Street, 13th Avenue, and Hansen Avenue Utility Extension Project. At the time of adoption of this Special Assessment, the City will reimburse SPUC for the full amount of the assessed watermain costs on the Property. The City will then be reimbursed for the lateral connection charge for water over a ten-year period with an interest of 4.5% per year and the first installments shall be payable with taxes paid in 2025. The table below identifies the assessment amounts for the property: Property Address Lateral Sanitary Sewer Assessment Amount Lateral Water Assessment Amount Total Assessment 1382 Maras Street $11,841.65 $28,541.04 $40,382.69 Attachments: ResolutionR2024-144_Special Assessment Waiver of Appeal Rights.pdf RESOLUTION R2024-144 A RESOLUTION APPROVING A WAIVER OF SPECIAL ASSESSMENT APPEAL RIGHTS FOR TTT SHAKOPEE, LLC WHEREAS, TTT Shakopee, LLC, ("Owner") is the fee owner of property located in the City of Shakopee, Scott County, Minnesota, legally described in Exhibit A, attached hereto and incorporated herein ("Property"); and WHEREAS, Owner has requested assessment of a portion of the costs associated with the City Improvement Project Sewer-21-001, together with associated legal expenses, engineering administration and staff time, construction observation, surveying, record drawing preparation, permits and publications against the Property; and WHEREAS, the City has received the attached signed Waiver of Special Assessment Appeal Rights Agreement, attached hereto as Exhibit B, ("Assessment Agreement") that includes assessment of a portion of the costs for City Improvement Project Sewer-21-001 and waiving all applicable assessment procedural requirements and requesting to be assessed for the public improvement costs in the amount itemized therein against the Property. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, M I N N ESOTA THAT: 1. The Waiver of Special Assessment Appeal Rights Agreement is hereby accepted and approved. 2. A special assessment in the principal amount of $40,382.69 is hereby imposed against the Property. 3. Such assessment shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable with the first installment of the 2025 property taxes, and shall bear interest at the rate of 4.5% per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2024. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 4. The owner of the Property at any time may pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 5. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessments shall be collected and paid over in the same manner as other municipal taxes. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19th day of November 2024. Mayor of the City of Shakopee ATTEST: City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 Exhibit A Legal Description of Property Lot 3, Block 1, Maras Addition, Scott County, Minnesota. P I D NO. 27-05700-30 Exhibit B WAIVER OF SPECIAL ASSESSMENT APPEAL RIGHTS This Waiver is entered into this day of INIcAte,t4A19w , 2024, by TTT Shakopee, LLC ("Property Owner"), whose address is 1382 Maras Street, Shakopee, Minnesota 55379. RECITALS A. Property Owner is the fee owner of certain property in the City of Shakopee ("City"), Minnesota, legally described as: Lot 3, Block 1, Maras Addition. having a street address of 1382 Maras Street, Shakopee, Minnesota, and a parcel identification number of 270570030 (the " Property"), B. As part of the Maras Street, 13th Avenue, and Hansen Avenue Utility Extension Project ("Project") public improvements consisting of sanitary sewer, water main and related improvements ("Public Improvements") have been installed. The Property Owner has requested that the City allow the Property to hook up to the City sanitary sewer system and to the Shakopee Public Utilities watermain system. The lateral connection fees related to the Project are listed in the City of Shakopee and Shakopee Public Utilities fee schedule. The lateral connection charges against the Property based on final construction costs are $28,541.04 for water and $11,841.65 for sanitary sewer. C. The lateral connection charges are required to be paid by the Property Owner when the Property connects to the sanitary sewer and water main systems. In consideration of the City and Shakopee Public Utilities agreeing to allow the connection charges to be assessed against the Property over a period of 10 years, the Property Owner is willing to waive all rights to appeal or otherwise challenge the special assessments levied against the Property. In consideration of the mutual covenants set forth above, the Property Owner agrees as follows: 1. The City may specially assess the cost of the lateral connection charge for water in the amount of $28,541.04 and the cost of the lateral connection charge for sewer in the amount of $11,841.65 totaling $40,382.69 against the Property. The assessment shall be spread over ten (10) years, together with four- and one-half percent (4.5%) interest per year on the unpaid balance. Interest shall accrue from the date that the City Council adopts the special assessment for the Project. The first installment shall be due and payable with taxes in 2025. 2. The Property Owner represents and warrants that it is the fee owner of 100 percent of the Property, that it has full legal power and authority to encumber the Property as provided in this Waiver, and that as of the date of execution, the Property Owner has fee simple absolute title in the Property. SH 155-23E-850078.v 1 3. Property Owner waives notice of hearing and hearing provided in Minn. Stat. Sections 429.031 and 429.061, or any other right notice and hearing, on the Project and the special assessments levied to finance the Project. Property Owner specifically requests that the Public Improvements be constructed, and special assessments levied against the Property without hearings. 4. Property Owner waives the right to appeal the levy of the special assessments pursuant to Minn. Stat. Section 429.081, or reapportionment upon land division pursuant to Minn. Stat., Section 429.071, Subd. 3, or any other right to appeal, and further specifically agrees with respect to the special assessments against the Property or reapportionment that: a. Any requirements of Minn. Stat., Chapter 429 with which the City does not comply are waived by Property Owner; and b. Property Owner waives any and all rights to appeal or otherwise contest or challenge the levying of special assessments against the Property, including but not limited to the right to challenge whether the increase in fair market value resulting from the Project is at least equal to the amount that is being assessed against the Property and that such increase in fair market value is a special benefit to the Property. Property Owner further agrees that any requirements of Minnesota Statutes, Chapter 429 with respect to the adoption or levying of the special assessments are waived to the extent that those requirements are not met. 5. Property Owner acknowledges that said special assessment includes only the cost of main line construction and does not include any costs of connection to individual residences. Such future costs of connection will be borne by Property Owner, its successors or assigns, and includes such items as construction of the lateral connection, connection charges, hookup and inspection fees. 6. Property Owner understands and agrees that the City may provide for the payment of such special assessment in installments bearing the interest as specified in Paragraph 1. Further, the decision regarding the period of time over which the special assessment may be paid and the interest rate to be applied is in the absolute and sole discretion of the city council, subject only to limitations imposed by law. 7. Property Owner agrees to reimburse the City for all costs incurred by the City in the enforcement of this Waiver, or any portion thereof, including court costs and reasonable engineering and attorneys' fees, regardless of whether the city is defending an action or affirmatively enforcing its rights pursuant to this Waiver. 8. The covenants, waivers and agreements contained in this Waiver bind the successors and assigns of the Property Owner and run with the Property and bind all successors in interest. It is the intent of the Property Owner that this Waiver be in a form that is recordable among the land records of Scott County, Minnesota; and they agree to make any changes in this Waiver that may be necessary to affect the recording and filing of this Waiver against the title of the Property. sii155-23E-850078.v1 9. This Waiver will terminate upon the final payment of all special assessments levied against the Property, and the City will execute and deliver such documents, in recordable form, as are necessary to extinguish this Waiver. I (WE) SIGN THIS DOCUMENT VOLUNTARILY, WITH THE UNDERSTANDING THAT I (WE) COULD PAY THE LATERAL CONNECTION CHARGES AT TIME OF CONNECTION AND I (WE) WOULD THEREFORE NOT NEED TO SIGN THIS DOCUMENT. Property Owner By: Its: Date: 1111)12.4' U►q;Ulv{ew.bw [Insert Appropriate Notary Block] S 11155-231?-850078.v 1 SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.h November 19, 2024 Accept Proposal from Short Elliott Hendrickson, Inc. (SEH) Proposal for Design and In -Construction Services for the 2025 Downtown ADA, Lighting & Tree Rehabilitation Improvements. Micah Heckman, Assistant City Engineer Alex Jordan, City Engineer Action to be considered: Accept a proposal in the amount of $103,685 with Short Elliott Hendrickson, Inc. (SEH) to perform design and in -construction services for the 2025 Downtown ADA, Lighting & Tree Rehabilitation Improvement Project (CIF-22-003). Motion Type: Approve Background: The 2025-2029 Capital Improvement Plan (CIP) programs construction of the second phase of the Downtown ADA, Lighting & Tree Rehabilitation Project, CIF-22-003, in 2025. In 2023, the city completed a feasibility study that evaluated rehabilitating the City's downtown lighting system, including replacement of street light poles, wiring and control panels. The study also reviewed the downtown tree inventory for replacement and a condition assessment of the existing paver maintenance strip along the back of the curb. As a result, improvements have been further detailed and are proposed throughout downtown Shakopee to reduce maintenance costs and eliminate safety concerns due to deteriorating light poles. These improvements include lighting replacement, tree planting and replacement of the pavers with concrete, matching recently completed improvements in downtown. Due to the size of the project, improvements will be constructed in phases. Phase 1, which included Fuller Street and portions of 2nd Avenue, was completed in 2024. Phase 2, which includes Holmes Street from 1st to 3rd Avenue, is planned for construction in 2025. Additional phases will be brought to council for review in future years consistent with the CIP. SEH's proposal identifies scope of services and estimated costs to complete the preliminary engineering, final design and in -construction services for the Phase 2 improvements. SEH has the experience, technical skill and capacity to provide the needed services and is part of the City's approved consultant pool. The attached proposal describes the scope of services and fees for their work on this project. Recommendation: Accept the proposal. Budget Impact: SEH's proposal to complete the design and construction services is based on a not to exceed amount of $103,685. This work is budgeted in the approved 2025-2029 Capital Improvement Plan and would be funded though the Capital Improvement Fund. Attachments: Downtown Lighting Improvements Phase 2 - SEH Proposal CIP Sheet (CIF-22-003) joi SEH Building a Better World for All of Us° November 13, 2024 Mr. Micah Heckman, P.E. Assistant City Engineer City of Shakopee, Minnesota 485 Gorman Street Shakopee, MN 55379 Dear Mr. Heckman: RE: City of Shakopee, Minnesota Downtown Lighting Improvements Phase 2 SEH No. SHAKO 181322 Thank you for the opportunity to present this proposal for providing electrical, lighting, and civil engineering services for the second phase of the Downtown Lighting Improvements Project. This letter serves as our understanding of the project scope and fee. Scope of Work The project described to us consists of providing construction documents that detail lighting and electrical infrastructure design for the installation of new lighting systems along Holmes Street from 1st Avenue to 3rd Avenue (including the pedestrian tunnel under CSAH 69/Old Brick Yard Road) and 2nd Avenue from Fuller Street to Holmes Street. The project will also involve associated civil work such as removal of existing pavers where present and updating the pedestrian ramps to meet Americans with Disabilities Act (ADA) Standards within the project limits. Tasks necessary for the solicitation of bids will be performed. Construction observation will also be provided with the project. The following items and/or tasks will be furnished and/or performed by SEH: • Project kickoff meeting • Provide topographic survey of curb and gutter, sidewalk, pavers, lighting infrastructure, building face/stoops, and boulevard amenities. • Collect private utility mapping via Gopher State One Call • Prepare CAD base files consisting of existing utilities, topography, surface geometrics, trees, and above -grade infrastructure • Coordinate with City to incorporate their tree replacement plan and details into construction documents • Coordinate with SPUC for locates and connections to electrical distribution infrastructure • Prepare removal and proposed construction plans detailing the removal and installation of lighting systems and permanent surfaces • Prepare special provisions that incorporate standard City furnished front end specifications and contract documents • Prepare construction cost estimates • Provide plan set for City and SPUC review • Prepare Advertisement for Bid and coordinate electronic bidding through Quest Engineers I Architects I Planners I Scientists Short Elliott Hendrickson Inc. 1 10650 Red Circle Drive, Suite 500 I Minnetonka, MN 55349-9229 SEH is an equal opportunity employer I www.sehinc.com I 651.490.2000 I 800.325.2055 I 888.908.8166 fax Downtown Lighting Improvements Phase 2 November 13, 2024 Page 2 • Conduct virtual bid opening, and tabulation of bids • Attend preconstruction meeting • Provide shop drawing and construction submittal review • Provide construction staking for lighting • Provide part-time construction observation for lighting installation (assumed at 10 hours per week for 6 weeks) • Provide final punchlist inspection and follow-up inspection • Prepare asbuilt plans for new lighting systems • Check contractor's applications for payment and change orders It is our understanding that the following items and/or tasks will be furnished and/or performed by the City: • Furnish as -built and construction plans associated with any known utilities along with recent and original electrical systems within the project area • Furnish available electronic base -plan and/or reference files (GIS and/or CAD files) including geometrics and existing utilities to be used as background for plans • Provide tree inventory plans and details for existing, missing, and proposed trees associated with the downtown area for incorporation into construction documents • Provide storm sewer structure inventory and recommended rehabilitation • Determine and provide spot curb and gutter repair locations • Engage with businesses as required during design and construction • Provide signing plans as required for incorporation into construction documents • Coordinate plan review with Scott County for proposed work at CSAH 69/Holmes Street, if required • Identify EV charging station locations and equipment if any • Provide review and approval of construction documents • Provide all construction observation, materials testing coordination, and punchlist inspection for non -lighting construction • Review, prepare, and process contractor's applications for payment and change orders Assumptions: • Topographic survey does not included storm and sanitary structure measuredowns • Project will be locally funded only • No private utility coordination tasks will be provided. Private utility maps received with Gopher State One Call will be included in Project Manual appendix for Contractor's information only • All meetings will be held virtually • Attendance of City Council meetings is not required • City reviews will be completed within one week of submittal • Manhole and catch basin rehabilitation will consist of grouting structures or replacing adjustment rings and castings only. Assumes full replacement of structures and/or main will not be required • Lower Minnesota River Watershed District and NPDES Construction Stormwater permits will not be required • Weekly, on -site construction meetings are not included • Construction materials testing services will be contracted by a third party directly with the City Downtown Lighting Improvements Phase 2 November 13, 2024 Page 3 Schedule Anticipated Project Schedule Item No. Item Description Item Key Milestone Date 1 Topographic Survey November 2024 2 Submit 60% Plans Late December 2024 3 Submit 90% Plans Late January 2025 4 Bid Opening March 2025 5 Construction August -October 2025 Fee The estimated not -to -exceed cost to the City for this scope of work is $103,685 and includes reimbursable expenses. Please see the attached task hour summary. Compensation for these tasks is based upon the actual hours worked for personnel assigned to the project. SEH will furnish Additional Services due to changes in the scope of services or as requested by the City. We will provide an estimated fee for Additional Services as requested. SEH can begin engineering services immediately upon receiving authorization to proceed. We will provide these services in accordance with our Master Agreement for Professional Consulting Services dated August 7, 2024. We appreciate the opportunity to provide engineering services to the City. Feel free to contact me directly at 952.912.2629, if you have any questions or comments regarding this proposal. Respectively submitted, SHORT ELLIOTT HENDRICKSON INC. (9Silv_mi William Bauer, PE (Lic. IA, MN, SD) Project Manager/Client Service Manager Downtown Lighting Improvements Phase 2 November 13, 2024 Page 4 Accepted on this day of , 2024 City of Shakopee, Minnesota By: Name Name Title c: Ken Taillon - SEH Andrew Felber — SEH Title https://sehincazure-my.sharepoint.com/personal/wbauer sehinc com/documents/documents/shakopee downtown lighting ph 2/downtown lighting improvements phase 2.docx N N N CI 8 o 4 co: ED. °' Prepared by: William Bauer Shakopee Downtown Lighting Improvements Phase 2 Reviewed By: Ken TailIon City of Shakopee, MN SHAKO 181322 \ W November 13, 2024 H tC CO N CO CO N CO Cl 1 M N. O N M I. T L� ci co N co C N -+ N u) O O K . 0 W St z CO 0 r N Z t 0 C O O L .0 O E C Qa N N , c c c a y O 0 t 0 H aa)) � N JC a) 3 CO 14 3 L c ,r,,_ i V J O co O) 7_ 0 O W t a)41 L • 0Q 1 0) C co W i •0 a) co 73 L , CD a H t Hi N N LO ,* C W d — CU — N LO 2 a 1.) co a) z c a0 _ CD CO O a w 1.1 — N N E a) 01 C CC 2 � ., O L a O HN L N -a C CO2 ct a+ U Create project in accounting system Develop Quality Control Plan Invoice management O O 2, � `6 U. cC 2, � N m mc ui 73 m O 2 ci c a) a O Z 0) �, � 2 Kickoff meeting with Client Kickoff meeting with SEH Staff Design review meetings (60%, 90%) Design team meetings g- 2 O a0+ Z. cn y If 0) a0+ Z. cia, i O u) L E O u) • `+ Collect Data from Client (CAD, GIS, Photos, Reports, etc) Design / Bid standards (recent proposal form, instructions to bidders, general conditions, special conditions, standard specifications, standard plates, CAD standards) Utility Coordination Process Conduct Utility One Call & Collect Utility Maps Assumptions: Gopher State One Call maps will be included in project manual appendix for information only. No utility coordination tasks (meetings, relocation plans, etc) are included. g 2 O O 0) 0 H U — E a) H Topographic Survey Prepared by: William Bauer Shakopee Downtown Lighting Improvements Phase 2 Reviewed By: Ken TailIon City of Shakopee, MN SHAKO 181322 \ W November 13, 2024 co C 1n 1-4 a) N C C Q St W Z CO t V C O O L C_ a) .E C Qa c c c a y a o 3 QY v H c aa)i C 3 3 EL, L C . 1:-D a) i V J F. O CO N M < Z 41 ii C) r co r t} CO O N LC) CO CO L1) O 0O Tr N O CO Tr CO r CO r LO r CO r CO r O r C) N. C) CO O CD _O r O r r C) COO O a Z CO N ti 73 r pc, t} - c,i 00 r . C 13 C 12 aJ 0 a) 0 CD C C 0 13 d 1a L C) Q O W ~ LL O O H i cn Y C d ,2 L 2 O d CO m 0 CO CO CO C0 0 _ 00 c) 00 csi O CO CO CO CO ti 0 CO 111 CO ti 0 ® CO d- LO co O O r r N P- M O M co (.0 , O 0- V, O co~ 05. 11 N Tr r CO COM i> co CV r r co111 co 0 CP EA. r r IP ~ O r O Lo c4 rie CD a) = E H 1a al Z CO) CaO Q E w 111 0 imi N _ 1 Q cn - to N C Review existing street condition Review street lights condition and wiring configuration Existing Conditions Photos, Video, etc. Q co 3 o) .N O C >, 5 .a C c0 6 O y a Reduce survey data into basemap (Create CAD BA file) Incorporate available data info into basemap (Utility Maps, Data Collection information, etc.) Proposed Geometrics ADA Compliance design Street Lighting Identify street lighting improvements Identify connection points Develop street lighting layout Cost Estimating 30% Cost Estimate (preliminary form) 60% Cost Estimate (based on quantity take off & bid items) 90% Cost Estimate = LL T2 Q cn = N) H co E l) LL M Prepared by: William Bauer Shakopee Downtown Lighting Improvements Phase 2 Reviewed By: Ken TailIon City of Shakopee, MN SHAKO 181322 November 13, 2024 O H 05 C N N � C N a) C Q O x V W Z CO t 0 O .0 E Qa c c a o 0 0 t v H >, 1O L o.i >' t F. V O CO Ol C W "0 L 0 co LV L 0 2 V CD I- L N w 0- d a) H a! m C O L O C c o 3 aa) N d c N C J t C a) m Ci i , a L 33 Q CD L c ° - I- L m a) 03 Z O O O Q E W N Tr M M N 22 22 Tr M Tr 00 Tr M M N x- 00 Tr Tr 1110 N N N IP N N M N o N o N N co N 00 N N M 4 Ise 1 1 I '1-N N N N CO ,_ M C. MIP _ _ N 1 Title Sheet General Layout Estimated Quantities, Notes, Standard Plates Construction details/notes Typical Sections Removals, erosion control, and signing Construction plans Street Lighting Sidewalk/Ped Ramps Intersection details Quality control review Constructability Review Assumptions: Traffic control/phasing, SWPPP, and pavement marking plans are not included Front end documents Bidding requirements Contract forms Conditions of the contract Supplementary conditions Special provisions Technical specifications Quality control review Prepared by: William Bauer Shakopee Downtown Lighting Improvements Phase 2 Reviewed By: Ken Taillon City of Shakopee, MN SHAKO 181322 \ W November 13, 2024 CO CO M CO CO N. CO r co, r CO N N N r CO r O r CO O r CO Survey Crew Accounting PM PE Sr Tech Tech Grad Eng Grad Eng Chief Survey Tech Rep Admin Tech Bauer Taillon Kruse Felber Anderson Degenhardt Lenzen Lenzen Knutson Anderson 2 2 8 N N N N '71-co'71- .1-Oo'I- N 00 p N N N CO 00 co N ,— N N N Respond to bid questions & prepare addenda Attend bid opening Prepare tabulation of bid and award recommendation letter Prepare notice to proceed letter CO i O I— V) 0)C G> 0 Submit NPDES permit Preconstruction meeting agenda, attendance, minutes Review shop drawings Create field quantity book Create application for payment forms 2 1 I (0 Project management Engineering Support Review pay applications 11 11 11 11 11 41 cu us: (0 co 2 N C i0 0 'Create stakeout file / point files 'Stake removals I Lighting & Electric 'Curb and gutter N c0 CO LL= (0 CO Prepared by: William Bauer Shakopee Downtown Lighting Improvements Phase 2 Reviewed By: Ken Taillon City of Shakopee, MN SHAKO 181322 \ W November 13, 2024 CD r NI. co co co f- f- M f- r O r I` to T C, T co r O T tD O M EA. L0 N- T CO r • O o N 00 N (I} 208 $37,455.52 T r O O O co • CO (D M O T Ef} Q 7 cc; T M Q Z Tr co N T oi Q Z co N 1- Q z Q Z CO 0 T dM4 Q Z NI. L 0 o Survey Crew Accounting PM PE Sr Tech Tech Grad Eng Grad Eng Chief Survey Tech Rep Admin Tech Bauer Taillon Kruse Felber Anderson Degenhardt Lenzen Lenzen Knutson Anderson 60 $480.48 N $2,522.52 Ln O CO Oo (D . 30 O o (ID M dB. $462.00 $462.00 $1,803.19 N $2,575.98 34 N. T M Tr - EA COVco $2,618.22 34 ti C) EA co N Nce, N E!i 14 $1,832.75 00 M $375.11 81 0 O co CV r O T 0 W $8,127.41 `V N o N Le EA. a) T $23,757.03 18 $2,778.73 O N $4,322.47 46 0 N O T ti EA N O .1 M to N $3,632.71 O ti O Ef} 29 co O Lfl EA C) $1,618.35 co ti co too N EA. O $1,438.54 Ch co co N a, O T 127 $22,836.76 I,.I ID CO T EA r $2,858.33 CO CO T 0 T EA C) M N 1 EA M $8,336.79 CO N CO 01 $2,728.44 r 1` O T N 40 $9,322.17 r (D (D N O EA. ONO Ch CO Tr O Assumptions: Assumes a 6-week construction duration with construction observation averaging 10 hours/week. 0 U i ,^ a 'Site closeout walkthrough & develop punchlist ' Punchlist coordination 'As built survey & structures 'Complete as built drawings 'Final application for payment & contractor closeout letter 11 year warranty walkthrough and follow up = O. cn LL 15 15 E* L 2 L a> u . il Task Hours Summary Task Fee Summary Task Hours Summary Task Fee Summary Task Hours Summary Task Fee Summary , ®' — Task Hours Summary Task Fee Summary Project Hours Summary Project Fee Summary 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # CIF-22-003 Project Name Downtown ADA, Lighting & Tree Rehab Total Project Cost $4,531,000 Department Capital Improvements Fund Type Improvement Category Street Construction Priority 1 - Have to do Status Active Useful Life 30 years Accounting Code 5926/6926 Fund Capital Improvement Fund Project Code CI2203 Description Replacement of the pavers and pedestrian curb ramps in the downtown area as well as streetlights, pedestrian lights and trees. The project will be completed in segments (block by block) annually beginning in 2024. Note: Multiple streetlights were replaced as part of the 2017 Downtown Streetscape Project and two development projects - the style of lighting used for those projects would be carried forward to match the replacement of the streetlights throughout the downtown area. It should also be noted that a planning study was completed in 2022 to develop a coordinated project scope meeting the goals of Envision Shakopee, the Park and Trails Master Plan, and the river park master planning. A streetlighting feasibility study was done in 2022 as part of the preliminary design and is attributed to the Prior expenditures for the project. Justification A streetlight condition report was performed in 2015 for the downtown streetlights. Out of the total count of 231 streetlights, 45 were missing, 73 were in good condition, 76 fair, and 37 poor. There are two different pole styles: 171 concrete poles and 60 Corten steel poles. Many streets light poles have fallen and have not been replaced due to unavailability of the lighting style. In addition, the wiring system has aged and many areas have been patched together to maintain a working system. The feasibility report completed in 2022 identified the scope of the lighting replacement and estimated cost of the improvements. Additionally, ADA compliancy needs to be completed in the Downtown that will include replacing many of the pedestrian curb ramps. Sidewalk repairs will also be included as part of the City's Sidewalk and Trail Inspection, Replacement, and Maintenance Policy. The block pavers will also be removed and replaced with concrete. Prior Expenditures 2025 2026 2027 2028 2029 Total 1,132,000 Improvements 1,000,700 1,000,700 1,000,700 0 0 3,002,100 Engineering/Administration 132,300 132,300 132,300 0 0 396,900 Total 1,133,000 1,133,000 1,133,000 0 0 3,399,000 Funding Prior Sources 2025 2026 2027 2028 2029 Total - J 1,132,000 Capital Improvement Fund 1,100,000 1,100,000 1,100,000 0 0 3,300,000 Tree Replacement Fund 33,000 33,000 33,000 0 0 99,000 Total 1,133,000 1,133,000 1,133,000 0 0 3,399,000 Budget Impact The street lighting, paver and pedestrian ramp improvements will be funded by the CIF and the tree replacement will be funded by the tree replacement fund. Produced Using Plan -It CIP Software 40 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # CIF-22-003 Project Name Downtown ADA, Lighting & Tree Rehab Department Capital Improvements Fund Produced Using Plan -It CIP Software 41 SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.i November 19, 2024 Change Order for SandVenture for Irrigation installation and repairs. Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Approve Change Order Motion Type: Approve Background: Changes were required when Parks Maintenance staff saw the damage to the irrigation system from all of the underground work including new water main installation and new transformer location. Since repairs were needed, the contractor extended irrigation services to the new landscaping in the front of the building. These repairs and extension were not included in the original Construction Manager's budget. There is approximately $4,000 available in Peterson's existing contract that will be created towards this Change Order. Recommendation: Approve Change Order for $32,628.79 to Peterson Companies for irrigation repairs and installation on a time and material basis per the recommendation of Kraus Anderson. Budget Impact: Including in final budget number. Attachments: Peterson Sprink.pdf Docusign Envelope ID: 9BE57DA4-E051-4393-94FD-1603A469BF81 KRAUS-ANDERSON® Construction Company Project: 2410068-02 City of Shakopee - SandVenture 1101 Adams Street South Shakopee, MN 55379 To: Owner City of Shakopee 485 Gorman Street Shakopee, MN 55379 Change Order Request COR # 65.00 Date: 11/5/2024 From: Kraus -Anderson Construction Company 501 South Eighth Street Minneapolis, MN 55404 PCO # 131- Peterson: Repair irrigation Item # Description Vendor Amount 1 Repair irrigation Peterson Companies, Inc. $32,628.79 KA Description: This cost is for the irrigation work that was requested at SandVenture. Peterson was told to track this on a T&M basis in order to get them in before the project was completed and sleeves in before sidewalk was poured. PM time was allowed on this CO as it was a new scope and new PM brought in for irrigation as Peterson was only hired to do fencing. Total For Change Order $32,628.79 Approved By: City of Shakopee Signed: Date: DocuSigned by: tSklia1,t1 11/5/2024 � 12:45 PM Submitted B : Kraus -Anderson Construction Com anPc'' •y p y Signed.Date: 11/5/2024 /01b9A46A... Signed by: bra garidA, 11/5/2024 11:38 PM Accepted By. Confluence Signed: o i2s.a a�AaazeaFz... Date: Docusign Envelope ID: 9BE57DA4-E051-4393-94FD-1603A469BF81 Change Order Request 1 Date: 9/25/2024 Project: Sand Venture PR #: Description: T&M Irrigation Repairs Kraus Anderson Construction 501 South Eighth St Minneapolis, MN 55404 Summary of the Work: Repair irrigation around the building/site. Labor / Equipment Description: Labor / Equipment Qty Unit Unit Price Total Mobilization to Site See Breakdown 1 LS $ 4,392.50 Repair irrigation See Breakdown 1 LS $ 22,227.88 $ 4,392.50 $ 22,227.88 Subtotal Labor $ 26, 620.38 Materials Description: Material / Supplier Qt Unit Unit Price Misc. Materials See Breakdown 1 LS 3,042.16 Total 3,042.16 Subtotal Materials $ 3,042.16 Subcontractors Contractor Description of Work Cost Subcontractor Subtotal $ - Approved By: Date: 11/4/2024 1O% i Labor Total $ Material Total $ Subtotal $ Markup $ Subcontractor Total $ 26,620.38 3,042.16 29, 662.54 2,966.25 Subcontractor Markup $ Total Cost $ 32,628.79 Total Cost o Chan • e 32 628.79 ON -SITE DATES Docusign Envelope ID: 9BE57DA4-E051-4393-94FD-'1603A469BF81 Cost of Labor N O N CO LO 0 0 0 0 0 0 LO 0 0 0 u) 0 CO 0 0 u) 0 CO r-I O N O O O O O O N O O M N 0 CO IS) 10 b O co O CO -4 LC; o 6 6 ui ' o r-i ui o N N 6 Co o) 0) c ui o tt N 00 1.0 CD CD CO 0) M N O N N LO u0 (1) N d' u) 0 CO u1 M N M 0 0 0 r-I N LO d" M N d' t 1 N u) N 00 e-1 u) M N N N r-i N r-1 O .- (4 N N N u) N N is) u) is) M M N N .4-+ O OO ▪ M 00 co N 0 N N 00 d• N 0 O N N CO 8/16/2024 O LO LO LO N N N N CO u ) O 10 u) 06 ri Z W E a 5 a W Cost of Equipment h N N L0 O nj O • d• d' N O N N 00 N 0 N 10 10 (NI ' 00 N N 0) 8/ O u) p O L 0 0 1r rZ it O N .--I Cy r-I ,--I r-.1 N CO CO N N 1N�-I d' N N ▪ N N N an MISi M N ,--i r-1 d' O O O O O O O O O O O 0 O 0 0 0 10 0 O 0 0 0 0 0 O O O O O O O 10 O O N O u) O O O O O 10 O ui ui ui e-1 00 Lci e-i e-i N r-i N d' d' d' d' 'Cr N d' N N N 00 d' d' M LO N e-I W I.1 a -I rl a --I r-I e- I r-I v-I r-1 r-I e-1 2 hi- 0) C L 0) -J 0) Juan M. Sanchez (L) Kamran Stanton (L) J O J v bA cc v N CD U CCI • 0 O V CO cn co N 0 4..+ N cn a) U co Jeremy Frechette (F) Dalton Lane (F) Ryan Potvin (F) 1000 1 Case 660 Trencher 111 Freightliner M2 Van Truck 120 l Trail King TK-24-700 Trailer 932 1 Freightliner Service Van Truck 11961 Darkhorse Enclosed 2001 Case Maxi Sneeker Trencher 9551 PJ S/A Trailer 14ft d• M MATERIALS Cost of Materials 8/16/2024 8/19/2024 05 69 05 Docusign Envelope ID: 9BE57DA4-E051-4393-94FD-1603A469BF81 Cost Plus Tax Bin Number O O lD tD O O O O lD O lD �t O 00 N 0 0 0 0 �fi O O �t I, O O r-I 4. O O M N lD o O o 00 lD r-1 lD 01 Ql o o �rl l0 00 t0 lD cD O 01 O o In Ni. . . . . . . . . . . . . . NiNi. . . . . Ni. . . . . 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L L2 L_ L L L L L L L L L o13aU v v aU v a a, a, v aU a, a, aU v aU 0) a a a) a a, a, a, a, a) aU v v . c c c c c c c c c c c c c c c c c c c c c c c c c c c c .c _c t .c _c t s t t .c t t s t .c t t t t t .c s s s s a, a� a, a� a� a� a� a� a, a,as a, a, a� a, a� a) _c a, a� a� a) _c a, a, a, a) v 111 J J J J J J J J J J J J J J J J J _.J J _..I J J J J J J J J SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.j November 19, 2024 Change Order of Axel H. Ohman for SandVenture for additional work. Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Approve Change Order Motion Type: Approve Background: There were items that Kraus Anderson approved in the field for changes to masonry as noted. These included changing the block color on an outside wall, adding insulation, sealing the exterior block and washing the interior of the block since it would all be exposed versus being hidden by sheetrock. Also, Axel had a dispute with the finished block supplier. Since the city purchased the block from the manufacturer, Northfield, the city will receive the payment, which we will then pay to Axel. There is also a coming change order for repairing a settlement crack for $800 for filling the crack that ran from the hallway and into Tommy's restrooms. Changed Block Color $2,992.00 Additional Insulation on block $3,146.00 Exterior Block Sealing $13,000.00 Washing Interior Block $13,277.00 Crack Repair $800.00 Payment from Block Company for extra work $17,963.00 $51,178.00 Recommendation: Approve Change Order to Axel Ohman for $51,178.00 per the recommendation of Kraus Anderson which includes a reimbursement to the city from the block supplier. Budget Impact: $33,215 has been included in the final budget numbers. $17,963 is being paid to the city from Northfield, the block supplier so it is not included in the project budget since it is a direct pass through. Attachments: SAV Axel CO 06.pdf SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.k November 19, 2024 Union Contract for Police Captains Bill Reynolds, City Administrator Chelsea Petersen, Assistant City Administrator Action to be considered: Approve the union contract for Shakopee Police Captains. Motion Type: Simple Majority Background: The City of Shakopee has a long history of supporting its union employees. The City Council has pledged to pay its employees at the mid -point of our comparable cities, has ensured employees have up-to-date, and well -maintained equipment, and that employees are well -trained and cared for. The negotiations with the Police Captains were productive, professional, and above board. The employees are in a newly formed bargaining unit represented by the Law Enforcement Labor Services, Inc., and there are two other existing bargaining units within Shakopee that are represented by this same organization. The bargaining agent and the Shakopee employees that they represent have epitomized what such individuals should be - realistic, caring for their clients and fellow employees, even -keeled, and willing to discuss hard issues with no animosity or game playing. We did not agree on everything, but consistently expressed mutual respect as we worked through negotiations. This was an example of how effective and impactful bargaining should take place -adults sitting around the table attempting to find a solution we all could live with, while keeping the importance of what we discussed at the forefront. This greatly impacted what the agent and stewards were able to deliver to their clients, and the city's negotiation team thanks the agent and stewards for their hard work. The base language of this contract closely mirrors that of the previously approved LELS contracts for the sergeants and patrol units. The key differences are: - Several areas were removed, as those provisions are not applicable to the captain roles. - Captain roles are traditionally not utilized for contractual overtime, but due to staffing levels and overtime demands this contract outlines how these positions may assist in times of need. - Since Captain positions are exempt, the mechanism for over -time pay needed to be established, and the vacation accrual was updated to reflect what they actually earn as exempt employees. - Wages: a 3% Cost of Living Adjustment (COLA) was included for all three years of the contract, which is in line with the other labor contracts. Additionally, Market Rate Adjustments (MRAs) were made at various steps to ensure the mid -point of our comparable cities was met. The number of steps were also decreased from seven to three. Recommendation: Approval as requested. Budget Impact: The additional cost in 2024 will be approximately $16,631.04, and will be offset by cost savings from other lie items in the Police Department budget. Attachments: Shakopee Captains Draft Contract for Signature.pdf LABOR AGREEMENT BETWEEN THE CITY OF SHAKOPEE ,1111111111 SHAKOPEE AND LAW ENFORCEMENT LABOR SERVICES, INC. LE LS Law Enforcement Labor Services, Inc. Representing: Police Captains Effective July 15, 2024 — December 31, 2026 Table of Contents ARTICLE 1. PURPOSE OF AGREEMENT 2 ARTICLE 2. RECOGNITION 2 ARTICLE 3. DEFINITIONS 2 ARTICLE 4. EMPLOYER SECURITY 3 ARTICLE 5. EMPLOYER AUTHORITY 3 ARTICLE 6. UNION SECURITY 3 ARTICLE 7. EMPLOYEE RIGHTS -GRIEVANCE PROCEDURE 3 ARTICLE 8. SAVINGS CLAUSE 6 ARTICLE 9. SENIORITY 6 ARTICLE 10. DISCIPLINE 6 ARTICLE 11. CONSTITUTIONAL PROTECTION 7 ARTICLE 12. WORK SCHEDULE 7 ARTICLE 13. OVERTIME 7 ARTICLE 14. INSURANCE 7 ARTICLE 15. UNIFORMS 7 ARTICLE 16. HOLIDAYS 8 ARTICLE 17. VACATIONS 8 ARTICLE 18. SICK LEAVE 9 ARTICLE 19. BEREAVEMENT LEAVE 9 ARTICLE 20. SEVERANCE PAY 9 ARTICLE 21. POST -EMPLOYMENT HEALTH CARE SAVINGS PLAN 9 ARTICLE 22. INJURY ON DUTY 9 ARTICLE 23. POST LICENSE 10 ARTICLE 24. WAIVER 10 ARTICLE 25. WAGES 10 ARTICLE 26. DURATION 10 APPENDIX A: WAGES 12 APPENDIX B: INCENTIVE PAY SYSTEM 13 APPENDIX C: POST EMPLOYMENT HEALTH CARE SAVINGS PLAN (HCSP) 16 1 LABOR AGREEMENT BETWEEN THE CITY OF SHAKOPEE AND LAW ENFORCEMENT LABOR SERVICES ARTICLE 1. PURPOSE OF AGREEMENT This agreement is entered into as of July 15, 2024, between the City of Shakopee, hereinafter called the Employer, and the Law Enforcement Labor Services, Local 568, hereinafter called the Union. It is the intent and purpose of this Agreement to: 1.1 Establish procedures for the resolution of disputes concerning this Agreement's interpretation and/or application and 1.2 Place in written form, the party's agreement, upon terms and conditions of employment for the duration of this Agreement. ARTICLE 2. RECOGNITION 2.1 The Employer recognizes Law Enforcement Labor Services, Inc. as the exclusive representative, under Minnesota Statutes§ 179A.03, Subd. 8, as ordered on July 15, 2024 by the Bureau of Mediation Services, Case No. 25PCL0051, for employees in the exclusively recognized bargaining unit: All licensed essential employees of the City of Shakopee, Minnesota, in the job classification of Captain, who are public employees within the meaning of Minn. Stat. 179A.03, subd. 14, excluding Supervisory and Confidential employees within the meaning of Minn. Stat. 179A.03 subd. 17 and 4. 2.2 In the event the Employer and the Union are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE 3. DEFINITIONS 3.1 UNION: Law Enforcement Labor Services, Inc., (Local No. 568). 3.2 UNION MEMBER: A member of the Law Enforcement Labor Services, Inc., (Local No. 568). 3.3 EMPLOYEE: An employee whose classification is within the exclusively recognized bargaining unit. 3.4 DEPARTMENT: The Shakopee Police Department. 3.5 EMPLOYER: The City of Shakopee. 3.6 CHIEF: The Chief of the Shakopee Police Department. 3.7 iTNION OFFICER: Officer elected or appointed by the Law Enforcement Labor Services, Inc., (Local No. 568). 2 3.8 STRIKE: Concerted action in failing to report for duty, the willful absence from one's position, the stoppage of work, slow -down, or abstinence in whole or in part from the full, faithful and proper performance of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensations or the rights, privileges or obligations of employment. ARTICLE 4. EMPLOYER SECURITY During the life of this Agreement Union Members will not cause, encourage, participate in or support any strike, slow -down or other interruption of or interference with, the normal functions of the Employer. ARTICLE 5. EMPLOYER AUTHORITY 5.1 The Employer retains the full and unrestricted right to operate and manage all manpower, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, and direct personnel; to establish work schedules and perform any inherent managerial function not specifically limited by this Agreement. 5.2 Any term and condition of employment not specifically established or modified by this Agreement shall remain solely within the discretion of the Employer to modify, establish or eliminate. ARTICLE 6. UNION SECURITY 6.1 The Employer shall deduct from the wages of Employees who authorize such a deduction, in writing, an amount necessary to cover monthly Union dues. Such monies shall be submitted as directed by the Union. 6.2 The Union may designate employees from the bargaining unit to act as a steward and an alternate and shall inform the employer, in writing, of such choice and changes in the position of steward and/or alternate. 6.3 The Employer shall make space available on the employee bulletin board for posting Union notice(s) and announcement(s). 6.4 The Union agrees to indemnify and hold the Employer harmless against any and all claims, suits, orders, judgments brought or issued against the Employer as a result of any action taken or not taken by the Employer under the provisions of this Article. ARTICLE 7. EMPLOYEE RIGHTS - GRIEVANCE PROCEDURE 7.1 Definition of a Grievance. A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this Agreement. 7.2 Union Representatives. The Employer will recognize Representatives designated by the Union as the grievance representatives of the bargaining unit having the duties and responsibilities established by this Article. The Union shall notify the Employer, in writing, of the names of such 3 Union Representatives and of their successors when so designated, as provided by Section 6.2 of this Agreement. 7.3 Processing of a Grievance. It is recognized and accepted by the Union and the Employer that the processing of grievances as hereinafter provided, is limited by the job duties and responsibilities of the employees and shall therefore be accomplished during normal working hours only when consistent with such employee duties and responsibilities. The aggrieved employee and a Union representative shall be allowed a reasonable amount of time without loss in pay when a grievance is investigated and presented to the Employer during normal working hours provided that the employee and the Union representative have notified and received the approval of the designated supervisor, who has determined that such absence is reasonable and would not be detrimental to the work programs of the Employer. 7.4 Procedure. Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure. Step 1: An employee claiming a violation concerning the interpretation or application of this Agreement shall, within twenty-one (21) calendar days after such alleged violation has occurred, present such grievance to the employee's supervisor as designated by the Employer. The Employer -designated representative will discuss and give an answer to the employee and the Union for such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed by Step 2 shall be placed in writing, setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the Agreement allegedly violated, the remedy requested and shall be appealed to Step 2 within ten (10) calendar days after the Employer -designated representative's final answer in Step 1. Any grievance not appealed in writing to Step 2 by the Union, within ten (10) calendar days shall be considered waived. Step 2: If appealed, the written grievance shall be presented by the Union and discussed with the Employer -designated Step 2 representative. The Employer -designated representative shall give the Union the Employer's Step 2 answer in writing within ten (10) calendar days after receipt of such Step grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the Employer -designated representatives final Step 2 answer. Any grievance not appealed in writing to Step 3 by the Union within ten (10) calendar days shall be considered waived. Step 3: If appealed, the written grievance shall be presented by the Union and discussed with the Employer -designated Step 3 representative. The Employer -designated representative shall give the Union the Employer's answer in writing within ten (10) calendar days after receipt of such Step 3 grievance. A grievance not resolved in Step 3 may be appealed to Step 4 within ten (10) calendar days following the Employer -designated representative's final answer in Step 3. Any grievance not appealed in writing to Step 4 by the Union within ten (10) calendar days shall be considered waived. Step 4: A grievance unresolved in Step 3 and appealed to Step 4 by the Union shall be submitted to arbitration, subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. For grievance matters involving written disciplinary action, discharge, or termination, the assignment of an arbitrator shall be consistent with Minnesota Statute 626.892. For all other grievances the selection of an arbitrator shall be made in 4 accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. 7.5 Arbitrator's Authority A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to or subtract from, the terms of this Agreement. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the Employer and the Union and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules or regulations having the force and effect of law. The Arbitrator's decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever is later, unless the parties agree to an extension. The decision shall be binding on both the Employer and the Union and shall be based solely on the arbitrator's interpretation of application of the express terms of this Agreement and to the facts of the grievance presented. C. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the Employer and the Union, providing that each party shall be responsible for compensating its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 Waiver If a grievance is not presented within the time limits set forth above, it shall be considered "waived". If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the Employer's last answer. If the Employer does not answer a grievance or an appeal thereof, within the specified time limits, the Union may elect to treat the grievance as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the Employer and the Union, in each step. 7.7 Choice of Remedy If, as a result of the written Employer response in Step 3, the grievance remains unresolved and if the grievance involves the suspension, demotion, or discharge of an employee who has completed the required probationary period, the grievance may be appealed to either Step 4 of Article VII or a procedure such as: Civil Service, Veteran's Preference or Fair Employment. If appealed to any procedure other than Step 4 or Article VII, the grievance is not subject to the arbitration procedure as provided in Step 4 of Article VII. The aggrieved employee shall indicate in writing which procedure is to be utilized, Step 4 of Article VII or another appeal procedure, and sign a statement to the effect that the choice of any other hearing precludes the aggrieved employee from making a subsequent appeal through Step 4 of Article VII. 5 ARTICLE 8. SAVINGS CLAUSE This Agreement is subject to the laws of the United States, the State of Minnesota and the City of Shakopee. In the event any provision of this Agreement shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree no appeal has been taken within the time provided, such provisions shall be voided. All other provisions of the Agreement shall continue in full force and effect. The voided provision may be re -negotiated at the written request of either party. ARTICLE 9. SENIORITY 9.1 Seniority shall be determined by the employee's length of continuous employment in a sworn position with the Police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis of time in grade and time within specific classifications. 9.2 During the probationary period a newly hired or re -hired employee may be discharged at the sole discretion of the Employer. During the probationary period a promoted or reassigned employee may be replaced in their previous position at the sole discretion of the Employer. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee on layoff shall have an opportunity to return to work in two (2) years of the time of their layoff before any new employee is hired. 9.4 Senior employees will be given preference with regard to transfer, job classification assignments and promotions when the job -relevant qualifications of employees are equal. 9.5 Senior qualified employees shall be given shift assignment preference after eighteen (18) months of continuous full-time employment. 9.6 One continuous vacation period shall be selected on the basis of seniority until March 15th of each year. 9.7 Seniority within grade will be used for shift assignment preference and seniority vacation requests. ARTICLE 10. DISCIPLINE 10.1 The Employer will discipline employees for just cause only. Discipline will be in one or more of the following forms: a) oral reprimand; b) written reprimand; c) suspension; d) demotion; or e) discharge. 10.2 Suspensions, demotions and discharges will be in written form. 10.3 Written reprimands, notices of suspension and notices of demotion or discharge which are to become part of an employee's personnel file shall be read and acknowledged by the signature of the employee. Employees and the Union will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the Employer. 6 10.5 Discharges will be preceded by a five (5) day suspension, without pay. 10.6 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a Union representative and an attorney of their choosing present at such questioning. Waiver of a Union representative shall be in writing. 10.7 Grievances relating to this Article shall be initiated by the Union in Step 3 of the Grievance Procedure, under Article VII. ARTICLE 11. CONSTITUTIONAL PROTECTION Employees shall have the rights granted to all citizens by the United States and Minnesota State Constitution. ARTICLE 12. WORK SCHEDULE 12.1 Employees are exempt under the Fair Labor Standards Act. Generally, the normal work year is two thousand and eighty hours (2,080) to be accounted for by each employee through: a) hours worked ; b) holidays; c) assigned training; and d) authorized leave time. 12.2 Nothing contained in this or any other article shall be interpreted to be a guarantee of a minimum or maximum of hours the Employer may assign employees. ARTICLE 13. OVERTIME Employees may work contracted overtime shifts or grant details on a first -come first -served basis. For contracted overtime that occurs outside the employee's normal working hours, the employee shall receive an hourly rate of 1.5 times their normal rate of pay. 13.1 Overtime will be distributed as equally as practicable. 13.2 For the purpose of computing overtime compensation, overtime hours worked shall not be pyramided, compounded or paid twice for the same hours worked. 13.3 Employees have the obligation to work overtime or callbacks if requested by the Employer, unless unusual circumstances prevent the employee from so working. ARTICLE 14. INSURANCE Employees covered under this contract shall receive contributions towards health insurance premiums equal to that of non -contract employees. In addition, the City shall provide life and long-term disability insurance equal to that of non -contract employees. ARTICLE 15. UNIFORMS Employees will be paid a uniform allowance during January of each year. The allowance will be nine hundred twenty-five dollars ($925) per year for the life of the contract. 7 ARTICLE 16. HOLIDAYS 16.1 All permanent employees and full-time probationary employees shall have one hundred and four (104) holiday hours deposited into their account on the first payroll in January of each year, to be used to receive a paid holiday, or to receive another day off with pay. January 1st Third Monday in January Third Monday in February Easter, observed Last Monday in May June 19th, as observed July 4th First Monday in September November 11 th, as observed Fourth Thursday in November Day following the fourth Thursday in November December 24th December 25th 16.2 Any employee who separates from employment is required to reimburse the city for any holiday hours used but not earned as of the date of separation. Promoted employees shall receive additional holiday hours to align with the holiday hours (pro -rated) in Article 21.1, if necessary. 16.3 Holiday time is deposited into each employee's account on the first payroll in January of each year but is actually accrued for each Holiday while employed. Any employee who separates from the city is required to repay the city for any Holiday time used but not earned. 16.4 An employee working contracted overtime on the actual day of July 3, July 4, Thanksgiving Day (fourth Thursday in November), the day after Thanksgiving Day (typically the fourth Friday in November), December 24, or December 25, shall receive an additional one (ix) times their base pay. ARTICLE 17. VACATIONS 17.1 Employees shall earn vacation as follows: Continuous Years of Service Hours Earned Per Year 0-5 120 6-15 160 16-20 200 21+ +8 hours for each year over 20, to a maximum of 240 17.2 Employees who have completed 119.99 months of employment may accumulate no more than 240 hours of vacation leave. Employees who have completed 120 — 179.99 months of employment may accumulate no more than 300 hours of vacation leave. Employees who have completed 180 or more months of employment may accumulate no more than 360 hours of vacation leave. An employee who is separated for any reason shall be paid for any accumulated vacation leave. See appendix C for vacation Leave Severance Payout. 8 ARTICLE 18. SICK LEAVE 18.1 An employee shall accumulate sick leave at the rate of one day (eight hours) per month of service to a maximum of nine hundred sixty (960) hours. After nine hundred sixty (960) hours is reached, one day (8 hours) of sick leave per month shall accumulate to a reserve sick leave bank. Any employee who qualifies for FMLA shall have said sick leave deducted from the reserve sick leave bank until such time as the reserve sick leave bank is exhausted before deductions are made from regular accumulated sick leave. Any hours earned and unused will remain in the reserve sick leave bank until an employee separates from employment, at which time any remaining hours will be deposited into the employee's Post Employment Health Care Saving Plan at a ratio of 3 hours to 1 hour. 18.2 Employees who have accumulated a minimum of 160 hours of sick leave may convert sick leave to vacation at the rate of 3 hours of sick leave to 1 hour of vacation up to a maximum of 20 hours of vacation per year per City policy. 18.3 To the extent that sick leave hours are designated as Earned Sick and Safe Time, the conditions for its use and related provisions are as set forth by statute. ARTICLE 19. BEREAVEMENT LEAVE Employees will refer to the Personnel Handbook, section IX relating to Bereavement Leave. ARTICLE 20. SEVERANCE PAY Any employee who is separated from their position by retirement, discharge or resignation shall receive severance pay of forty-five percent (45%) of a maximum of nine hundred sixty (960) hours of accumulated regular sick leave calculated on the basis of his\her current wage scale. Should any employee resign without giving two (2) weeks written notice, except for reasons of ill health, that employee shall forfeit their right to all accumulated sick leave. See appendix C for accelerated Sick Leave Severance Payout. ARTICLE 21. POST -EMPLOYMENT HEALTH CARE SAVINGS PLAN Employees covered under this contract shall be enrolled in the Minnesota State Retirement System (MSRS) Health Care Savings Plan (HCSP). The City shall contribute $45 per month to each employee's HCSP, and automatically deposit a percentage of each employee's regular pay and severance pay, as outlined in Appendix C. ARTICLE 22. INJURY ON DUTY Employees injured while on duty, through no fault of the employee, shall be paid the difference between the employee's regular rate of pay and workers compensation benefits for a period not to exceed six hundred (600) work hours, in accordance with guidelines set forth in M.S. 176.021, Subd. 5, beginning with the forty-first (4lst) work hour of such injury. Such time shall not be charged against the employee's sick leave, vacation or other accumulated benefits. 9 ARTICLE 23. POST LICENSE The Employer will pay for the renewal of Police Officer Standards and Training (POST) Licenses, every three (3) years, while the Officer is actually employed by the City of Shakopee. ARTICLE 24. WAIVER 24.1 Any and all prior agreements, resolutions, practices, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this Agreement, are hereby superseded. 24.2 The parties mutually acknowledge that during the negotiations, which resulted in this Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this Agreement for the stipulated duration of this Agreement. The Employer and the Union each voluntarily and unqualifiedly waives the right to meet and negotiate, regarding any and all terms and conditions of employment referred to or covered in this Agreement or with respect to any term or condition of employment not specifically referred to or covered by this Agreement, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this Agreement was negotiated or executed. ARTICLE 25. WAGES The wage rates to be paid for the duration of this contract shall be as shown in Appendix A. In the case that non -union employees of the City receive an annual Cost of Living Adjustment during the course of this agreement that is in excess of the increases provided for in this agreement, Appendix A shall be adjusted to provide an equal increase to employees covered under this agreement. In the case that the City completes a general wage study during the time period covered by this contract, and that study supports a wage change for licensed Police Department employees, both the City and the Union shall agree to re -open this article and the corresponding Appendix for negotiation. ARTICLE 26. DURATION This agreement shall be effective as of the 15th day of July 2024 and shall remain in full effect until the thirty-first (31 st) day of December, 2026. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this day of , 2024. 10 FOR THE CITY OF SHAKOPEE LAW ENFORCEMENT LABOR SERVICES, INC., LOCAL NO. 568 Mayor Union Steward City Administrator Union Steward City Clerk LELS Business Agent APPENDIX A: WAGES Captains will be paid on the following schedule: Effective 7/15/24 Step 1 Step 2 Step 3 Hourly $ 71.00 $ 72.00 $ 73.04 Annually $ 147,680.00 $ 149,760.00 $ 151,923.20 Effective 1/13/25, 3% COLA for all steps Step 1 Step 2 Step 3 Hourly $ 73.13 $ 74.16 $ 75.23 Annually $ 152,110.40 $ 154,252.80 $ 156,480.90 Effective 1/12/26, 3% COLA for all steps Step 1 Step 2 Step 3 Hourly $ 75.32 $ 76.38 $ 77.49 Annually $ 156, 673.71 $ 158, 880.38 $ 161,175.32 In March of 2025 and 2026, the parties agree to a contract opener to discuss the market average. 12 APPENDIX B: INCENTIVE PAY SYSTEM Employees selecting the Incentive Pay Plan may earn additional compensation based on the following criteria: B.1. Education/Training (up to $230/month or $2,760year) 1. Bachelor's Degree. Employees with a Bachelor's degree in ajob-related field shall receive sixty dollars ($60) per month. (Eligible upon hire.) 2. Master's Degree. Employees with a Master's degree in a job -related field shall receive an additional eighty dollars ($80) per month in addition to what is received for having a Bachelor's degree. (Eligible upon hire.) 3. Continuing Education / Training. Employees annually completing one of the following shall receive an additional ninety dollars ($90) per month. (Eligible upon hire.) (a) Academic - 2 courses (minimum 6 credits), or (b) Training - 14 P.O.S.T. credits Academic courses must be from an accredited institution of higher learning and be approved by the Chief of Police prior to enrolling. The City would reimburse employees for college courses consistent with the City's tuition reimbursement policy. Training sessions must be approved by the Chief of Police prior to attending. The City would pay for the training sessions. The training requirements are above and beyond the normal P.O.S.T. licensing requirements. The courses/training sessions must be attended on off -duty time. B. 2 Community Service ($65/month or $780/year) Employees who are actively involved in some outside community service (scouting activities, service clubs, youth athletics, church groups, etc.) would be eligible to receive additional compensation. Community service has to occur in an organization within the City of Shakopee or has to be sponsored by the City of Shakopee to qualify. Community service activities are an excellent means of personal growth and development and should result in the employee having substantial input into the community. Community service activities need to occur on an annual basis. Community service activities must be pre -approved by the Chief of Police and the employee must show evidence of participation in the group/activity. Eligibility upon hire. 13 B.3. Fitness ($225/month or $2,700/year) Fitness Category: 50th Percentile 80th Percentile 90th Percentile Cardio $30/month $45/month ($75 total/month) $20/month ($95 total/month) Core Strength $15/month $25/month ($40 total/month) $20/month ($60 total/month) Upper -Body Strength $15/month $25/month ($40 total/month) $20/month ($60 total/month) Cardio will be tested by either a 1.5-mile run or a 2,000-meter row. Core strength will be tested on the number of sit-ups completed in one minute. Upper -body strength will be based on the number of push-ups completed in one minute. The run, core and upper -body strength tests will be administered according to the formerly known Cooper Fitness Standards for Law Enforcement. The rowing standard used will be according to the Minnesota State Patrol rowing requirements. Employees must score at or above the 50th percentile for their age and gender in order to receive the above incentive pay. In addition, the city will pay an additional $10 per month for an employee who achieves 90% percentile scores in all three of the above categories. The assessment will be offered twice a year at roughly six-month intervals. Employees successfully completing the first assessment offered for the year shall receive fitness pay for the following twelve months and do not need to re -test during that time. Employees that do not successfully complete the assessment the first time it is offered may request to retest roughly six months after the initial test. Employees successfully completing the assessment the second time it is offered will receive fitness pay for the following six months and must re -test again after that time. Employees that successfully complete one or two components during the first testing session and wish to try or re -try the remaining component(s) at the six-month point will be given the opportunity to do so. Eligibility upon hire. Employees need to arrange for testing within two weeks of start date or wait until the next departmental testing period. B.4 Foreign Language Skills ($60/month or $720/year) Employees shall take a speaking exam through Language Testing International, or a mutually approved equivalent testing service. This is a 30-minute over -the -phone test, the cost of which will be paid by the City. To qualify for incentive pay, employees must score at the Advanced Level on the current ACTFL Proficiency scale. Employees must successfully re -test once every two years in order to maintain eligibility for the incentive pay. Eligible foreign languages are those having a recognized presence in the community, as noted by the Shakopee Public Schools records of languages spoken in student's homes. 14 American Sign Language shall be an eligible language for the purposes of this component. Sign language proficiency shall be measured by the American Sign Language Proficiency Interview offered through Galluadet University, or a mutually approved equivalent testing service. Employees must score at or above Proficiency Level 3, and successfully re -test once every two - years. Eligibility immediately upon hire. To qualify for the incentive pay, employees must score at the Advanced Level on the current ACTFL Proficiency scale. Employees must successfully re -test once every two -years in order to maintain eligibility for the incentive pay. Eligible foreign languages are those having a recognized presence in the community, as noted by the Shakopee Public Schools records of languages spoken in students' homes. 15 APPENDIX C: POST EMPLOYMENT HEALTH CARE SAVINGS PLAN (HCSP) CONTRIBUTION SCHEDULE FOR LELS MEMBERS Years of Service with the City of Shakopee Hire — 11 Years Beginning 12th — 25 Years Beginning 26th Year + % of Payroll Contribution 3% 4% 4% City Contribution $45/month $45/month $45/month Severance Contribution of unused sick leave (45% of max of 960 hours) 100%* 100% 100% Contribution of Accrued Vacation 50% 100% 100% Accelerated Sick Leave Payout N/A 100% of Step-up Formula** 100% of Step-up Formula *Upon eligibility after year 5 **Upon eligibility after year 15 ACCELERATED SICK LEAVE SEVERANCE PAYOUT The City of Shakopee appreciates employees, who through long-term service and dedication, contribute to making the city a successful and positive service provider. In recognition, thereof, the City acknowledges such long-term service by providing an accelerated sick leave payout formula listed below if the employee meets all the following conditions: • Full-time or part-time benefit -eligible employee with the City of Shakopee for 15 continuous years or more. • Employee is separating employment in good standing. • The percentage of the severance pay -out shall be based on a maximum of 960 hours of accumulated sick leave calculated on the basis of the employee's current annual base pay. • The accelerated severance payment will be deposited in the employee's HCSP account no later than the first regularly scheduled payday following the employee's final day of employment. • Anniversary date of full-time employment or part-time benefit -eligible date is used to compute years of service with Shakopee. 16 COMPLETION OF CONTINUOUS SERVICE With the City of Shakopee Step-up Payout formula 15 Years 55% 16 Years 57 % 17Years 59% 18 Years 61 % 19Years 63 % 20 Years 65 % 21 Years 67 % 22Years 69 % 23 Years 71 % 24 Years 73 % 25 Years 75 % 26 Years 80% 27 Years 85% 28 Years 90% 29Years 95% 30 Years 100% 17 SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.1 November 19, 2024 Minnesota Department of Transportation's Safe Routes to School Design Assistance Program Application Andrea Harrell, Grants and Special Projects Coordinator Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R2024-139, approving an application to the Minnesota Department of Transportation's (MN DoT) Safe Routes to School (SRST) Design Assistance program. Motion Type: Simple Majority Background: MN DoT SRTS design assistance program provides support in the form of consultation services for the development of preliminary design layouts, alternatives analyses, and cost estimates of pedestrian and bicycle infrastructure projects near schools. The City of Shakopee is seeking that support to conduct an engineering study on the 10th Avenue Corridor, a project that has already been identified and is planned. This support would provide the City with engineering study at no cost. Recommendation: Adopt Resolution R2024-139. Budget Impact: The grant requires a 0% match. Attachments: Resolution R2024-139.pdf RESOLUTION R2024-139 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT A MINNESOTA DEPARTMENT OF TRANSPORTATION SAFE ROUTES TO SCHOOL DESIGN ASSISTANCE PROGRAM APPLICATION WHEREAS, the City of Shakopee supports the application made to the Minnesota Department of Transportation's (MN DoT) Safe Routes to School Design Assistance program, and WHEREAS, the application is to obtain support via consultation services to conduct an engineering study on the 10t" Avenue Corridor project, and WHEREAS, the City of Shakopee recognizes a 10% match is required. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the MN DoT, the City of Shakopee agrees to accept the grant award and may enter into an agreement with MN DoT for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 19th day of November 2024. Matt Lehman, Mayor of the City of Shakopee ATTEST: Lori Hensen City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 9.a November 19, 2024 Public Hearing for the 2025 Stagecoach Road Improvement Project Micah Heckman, Assistant City Engineer Alex Jordan, City Engineer Action to be considered: Adopt Resolution R2024-136, ordering improvements and preparations of plans and specifications for the 2025 Stagecoach Road Improvement Project CIF-25-001 and accept a proposal from WSB for final design. Motion Type: Adopt Background: The Stagecoach Road Improvement Project is partially funded with property taxes, of which a portion is financed through special assessments to benefitting property owners. Pursuant to the requirements of Minnesota Statutes, Chapter 429 for local improvements, two public hearings are required. On November 6, 2024, City Council approved a feasibility report for the 2025 Stagecoach Road Improvement Project and scheduled the first public hearing (improvement hearing). The report evaluated the existing infrastructure including streets, utilities and drainage. Recommendations for the proposed improvements were outlined in the report. An informational meeting was conducted on November 13, 2024, for the property owners within the proposed project area. The property owners in attendance were provided an overview of the project; an opportunity to discuss the roadway design; and the opportunity to provide additional information about their properties relative to the project. In accordance with Minnesota Statute 429 and City Resolution R2024-134, a Public Hearing for the 2025 Stagecoach Road Improvement Project, CIF-25-001, is scheduled for this evening, November 19, 2024. Proper publication and notice for the improvement hearing have been provided. City Council is recommended to conduct a public improvement hearing for the proposed improvements associated with the 2025 Stagecoach Road Improvement Project. Once the improvement hearing has been conducted, Council should consider ordering the improvements and preparation of plans and specifications for the project, in accordance with Resolution R2024-13. A 4/5th vote of the Council is required to adopt a resolution ordering the improvements. City staff will share a presentation providing a project summary, estimated project cost, description of the proposed assessment area, estimate of the amount to be assessed and overview of the City's adopted Assessment Policy. WSB's proposal identifies the scope of services and estimated cost to complete the final design and is subject to the Master Agreement for Professional Consulting Services between the City and WSB dated August 7, 2024. WSB has the experience, technical skills and capacity to provide the needed services and is part of the city's consultant pool. Recommendation: Adopt Resolution R2024-136 and accept proposal from WSB. Budget Impact: The estimated total project cost is $4,043,553.50, which includes construction costs, contingency and engineering/administration/legal costs. Table 1 provides the estimated amounts per the 2025-2029 Capital Improvement Plan compared to the estimated amounts per the amended feasibility report. Table 1: Costs and Funding Summary CIP Budget Feasibility Report COSTS Construction Cost $2,824,500.00 $3,038,553.50 Contingency $564,900.00 $457,000.00 Subtotal $3,389,400.00 S3,495,553.50 Engineering/Legal/Admin $640,000.00 $548,000.00 Total Project Cost $4,029,400.00 $4,043,553.50 FUNDING Special Assessments $423,660.00 $262,478.00 Capital Improvement Fund $2,913,740.00 $2,800,075.50 Storm Drainage Fund $650,000.00 $971,000.00 Shakopee Public Utilities $42,000.00 $10,000.00 Total Funding $4,029,400.00 $4,043,553.50 Included in the resolution is new funding language that would allow the city to reimburse project costs from future bond proceeds. This language allows for greater flexibility in funding current and future projects, should the city desire or need this in the future. The additional language allows the city a period of up to three years to issue and reimburse itself with bond proceeds. The language does not change the requirements or administrative process for issuing debt. All debt issuance will still require separate approval by the City Council. WSB's proposal to complete the final design services is based on a not to exceed amount of $179,236.00. Funding for these services is included in Table 1, which accounts for project engineering. These services are funded by special assessments, the Capital Improvement Fund, the Storm Drainage Fund and cost sharing with Shakopee Public Utilities. Attachments: Resolution R2024-136 Stagecoach Feasibility Report 2025 Stagecoach Public Hearing_Presentation Stagecoach Final Design Proposal RESOLUTION R2024-136 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ORDERING IMPROVEMENTS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2025 STAGECOACH ROAD IMPROVEMENT PROJECT CIF-25-001 WHEREAS, Resolution R2024-134 adopted on November 6, 2024, set a date for City Council to hold a Public Hearing on the proposed improvement for the 2025 Stagecoach Road Improvement Project; and WHEREAS, the required published notices of hearing through a weekly publication were given, the required mailed notice of the improvement hearing was given to each property owner in the proposed assessment area at least ten days prior to the hearing, and the hearing was held on November 19, 2024, at which time all persons desiring to be heard were given an opportunity to be heard; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reasonably expects to reimburse itself for such expenditures from the proceeds of tax-exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, utility fees, or any other available funds. The maximum amount of bonding obligations expected to be issued for such project is $4,043,553.50. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: 1. The improvements are necessary, cost effective and feasible and are ordered as hereinafter described as the 2025 Stagecoach Road Improvement Project. 2. The City Engineer is hereby designated to proceed with this improvement and shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the CIF-25-001 Public Improvement Program. 4. The City Council shall let the contract for all or part of the improvements as authorized by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution. 5. Pursuant to Section 1.150-2(d) of the Treasury Regulations, the City Council declares its official intent to reimburse itself for the costs of the improvements from the proceeds of tax- exempt bonds. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19 day of November 2024. Mayor of the City of Shakopee ATTEST: City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 SHAKOPEE FEASIBILITY REPORT STAGECOACH ROAD IMPROVEMENTS CITY OF SHAKOPEE I SCOTT COUNTY, MINNESOTA October 30, 2024 Prepared for: City of Shakopee 485 Gorman Street Shakopee, MN 55379 CITY PROJECT NO. CIF-25-001 WSB PROJECT NO. 021761-000 wsb FEASIBILITY REPORT STAGECOACH ROAD IMPROVEMENTS CITY PROJECT NO. CIF-25-001 FOR THE CITY OF SHAKOPEE, MINNESOTA October 30, 2024 Prepared By: wsb Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 WSBENG.COM 0 0 co 7r Lo co co co up in z MINNEAPOLIS, 0 0 co w I- - XENIA AVENUE S 0 ti wsb October 30, 2024 Alex Jordan, PE City Engineer City of Shakopee 485 Gorman Street Shakopee, MN 55379 Re: Feasibility Report Stagecoach Road Improvements City Project No. CIF-25-001 City of Shakopee, MN WSB Project No. 021761-000 Dear Mr. Jordan: Transmitted herewith for your review is a feasibility report which addresses improvements along Stagecoach Road from Hentges Way to 350 feet east of 13th Ave E for the City of Shakopee. am available at your convenience to discuss this report. Please do not hesitate to contact me at 612.360.1311 if you have any questions regarding this report. Sincerely, WSB Andrew Plowman, PE Senior Project Manager Attachment CERTIFICATION hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly licensed professional engineer under the laws of the State of Minnesota. Date: October 30, 2024 AnPlowman, PE Quality Control Review Completed By: Date: October 30, 2024 Marcus VanderBrug, PE Lic. No. 44200 Lic. No. 56164 Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 TABLE OF CONTENTS TITLE SHEET LETTER OF TRANSMITTAL CERTIFICATION SHEET TABLE OF CONTENTS 1. EXECUTIVE SUMMARY 2 2. INTRODUCTION 3 2.1 Authorization 3 2.2 Scope 3 2.3 Data Available 3 3. EXISTING CONDITIONS 3 3.1 Surface 3 3.2 Sanitary Sewer and Watermain 3 3.3 Drainage and Storm Sewer 4 3.4 Pedestrian Facilities 4 4. PROPOSED IMPROVEMENTS 4 4.1 Surface 4 4.2 Sanitary Sewer and Watermain 4 4.3 Drainage and Storm Sewer 4 4.4 Pedestrian Facilities 5 4.5 Right -of -Way 5 4.6 Union Pacific Railroad Crossing 5 4.7 Bridge 7001 over TH 101 5 4.8 Permits/Approvals 5 4.9 Public Involvement 6 5. FINANCING 6 5.1 Opinion of Probable Cost 6 5.2 Funding 6 6. PROJECT SCHEDULE 7 7. FEASIBILITY AND RECOMMENDATION 8 Appendix A Figure 1 — Project Location Appendix B Opinion of Probable Cost Appendix C Assessment Roll Appendix D Assessment Layout Appendix E Public Engagement Summary Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 1. EXECUTIVE SUMMARY The proposed improvements are located along Stagecoach Road from the roundabout with Hentges Way, east and south to 350 feet east of 13th Ave E. The improvements include full depth pavement reclamation, roadway paving, curb and gutter, storm sewer improvements, a bituminous trail along the east/north side of the roadway, pedestrian barrier improvements on the existing bridge and replacement of the at -grade railroad crossing. The total estimated project construction costs for the Stagecoach Road Improvement project is $4,043,553.50, which includes a 15% contingency and 18% indirect costs for legal, engineering, administrative, and financing costs. The project is proposed to be funded through special assessments, SPU cost sharing, storm drainage fund and capital improvement fund. Grant funding has been applied for twice, but no grant funding has been awarded at this point. The project is proposed to be substantially completed in 2025, including restoration items. The project is feasible, necessary, and cost-effective from an engineering standpoint and should be constructed as proposed herein. Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 2. INTRODUCTION 2.1 Authorization On October 7t", 2022, the City of Shakopee authorized a Proposal of Engineering Services to complete preliminary design, advanced coordination with the railroad and to prepare a Feasibility Report for the Stagecoach Road Improvements project as identified in the City's Capital Improvement Plan. Failing pavement and pedestrian safety needs for a trail are the key reasons for this project. 2.2 Scope This report investigates the feasibility of proposed improvements within the project area. The proposed project area is along Stagecoach Road between Hentges Way and 13t" Ave E and the key improvements include: • Full depth reclamation (FDR) of existing pavement • Addition of curb and gutter and a pedestrian trail along the north/east side of Stagecoach Road for the length of the project • New railroad crossing at the Union Pacific railroad. • New pedestrian crossing accommodations over Bridge 70008 over TH 101. 2.3 Data Available Information and materials used in the preparation of this report include the following: • City of Shakopee 2040 Comprehensive Plan (November 2019) • City of Shakopee Assessment/Improvement Policy (July 2017) • City of Shakopee Record Plans • Public Works Maintenance Records • Private Utility Maps • Utility Record Drawings • Field Observations of the Area and Topographic Survey 3. EXISTING CONDITIONS 3.1 Surface Stagecoach Road is currently a rural, bituminous paved roadway. Existing roadway width ranges from 36- 40 feet. 3.2 Sanitary Sewer and Watermain There are minimal sanitary sewer facilities within the project limits. They consist of some sewer pipe crossings under Stagecoach Road on the west half of the project as well as a low pressure forcemain that runs from the roundabout to just south of the railroad tracks along the north and west side of the roadway. There will be infrastructure that must be protected and maintained. The watermain system runs under the roadway for the stretch north and west of the railroad crossing and includes various locations with gate valves in the roadway pavement and hydrant set of the roadway edge. South and east of the railroad crossing, the watermain is located along the east side of the roadway with a crossing under the roadway south of 13t" Avenue. Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 3.3 Drainage and Storm Sewer Stagecoach Road is a rural road, so there is minimal drainage features. There is, however, a drainage system located along the stretch parallel with CSAH 101 which consists of roadway ditches, driveway culverts and mainline culverts which drain to the existing ditch between CSAH 101 and Stagecoach Road. This ditch is located within a mapped floodplain and outlets beneath CSAH 101 to the north. 3.4 Pedestrian Facilities There are currently no off -road pedestrian or bicycle facilities in the project area. Pedestrians and bicyclists utilize the existing roadway shoulder. 4. PROPOSED IMPROVEMENTS 4.1 Surface Proposed street improvements for Stagecoach Road include full depth reclamation of the bituminous surface and overlaying with a 6 inch bituminous surface and using the reclamation material as an 8 inch base layer below the new pavement. There are locations where the proposed pavement is being either shifted or widened outside of the existing roadway pavement. These widening locations will consist of a 6 inch bituminous surface over 8 inch aggregate base (or reclaimed material) over 18 inches of select granular embankment. The north/east side of the road will be converted to an urban section with a 4' shoulder. The south/west half of the road will remain a rural section with a 6 foot shoulder, and in some areas will require widening. All the thru lanes will be 11 feet wide throughout the project. As mentioned, a portion of the ditch between CSAH 101 and Stagecoach Road is within the floodplain of the Minnesota River. During preliminary design, alignment and installation options to reduce floodplain impacts were investigated. Due to the goals of the project and the potential impacts to the floodplain it was decided to shift the road to the south, convert the road to a full urban section, and to reduce the shoulder and boulevard width when Stagecoach Road is parallel to CSAH 101 in order to accommodate the trail while minimizing the impacts to the floodplain. 4.2 Sanitary Sewer and Watermain No sanitary sewer improvements are proposed as part of this project. The watermain improvements proposed with the project include adjusting existing gate valves and hydrants impacted by the roadway improvements. 4.3 Drainage and Storm Sewer The proposed urban section will require catch basins and storm sewer to be discharged to existing ditches. This may necessitate regrading the ditches to accommodate the storm sewer discharge. Widening of the roadway necessary for the trail improvements will impact the inslope of the roadway ditch between Stagecoach Road and CSAH 101. On July 11, 2024, WSB and City staff met with the Lower Minnesota River Watershed District (LMRWD) to discuss the impact to the ditch along CSAH 101. The east portion of the CSAH 101 ditch falls within the 100 year floodplain, however based on the Lower Minnesota River Watershed District (LMRWD) the area in question is an area of ineffective flow in their model. Therefore floodplain mitigation will not be required to meet LMRWD rules. However, the design of the ditch will still need to be hydraulically designed to ensure proper drainage conveyance to the existing culvert under CSAH 101 and discharge rates offsite are met. Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 Stormwater BMPs to meet City MS4 requirements will be required for the new and reconstructed impervious. Existing/proposed ditches can be utilized for stormwater treatment in rural segments. The pond at Stagecoach Road and Hentges Way was built with excess capacity to treat and control rates for a portion of this Stagecoach Road Improvement project. It may be necessary to consider additional locations for BMPs to meet the requirements for the proposed urban section. 4.4 Pedestrian Facilities The proposed improvements include construction of an 8 foot wide bituminous trail to improve pedestrian safety and fill a gap in the City's pedestrian network. The proposed trail will connect to the existing trail network south of 13th Avenue, extending north along Stagecoach Road connecting to the Minnesota Valley State Trail at Stagecoach Road/CSAH 101. 4.5 Right -of -Way It is anticipated that the majority of work will take place within the existing roadway right-of-way or within existing roadway, drainage and utility easements. 4.6 Union Pacific Railroad Crossing WSB and City staff met with Union Pacific (UP) Railroad and their consultant staff on November 13, 2023, for the preliminary diagnostic evaluation. A follow-up meeting was completed on January 15, 2024. The primary concern at the diagnostic meeting and follow-up meeting was the location of the trail in proximity of the Valley Park Depot, located west of Stagecoach road, north of the existing rail crossing. The initial design included placing the trail west of Stagecoach Road, and the trail would have to cross over a busy driveway near the depot. UP staff expressed concern about placing the trail on the west side and said they would only be able to support placement of the trail on the east side. Due to these concerns, UP recommended that the trail be located on the east side of Stagecoach Road at the rail crossing. 4.7 Bridge 7001 over TH 13 & TH 169 Connection Bridge 70008 is a prestressed beam bridge carrying Stagecoach Road over the highway connection between TH 169 to TH 13 in Shakopee, MN. The existing width on the bridge is 40' wide (barrier to barrier) with 2-12' travel lanes and 8' shoulders. The proposed improvements include modifying the bridge deck by narrowing the shoulder on the west side to 6 feet, reducing the travel lanes to 11 feet and constructing a 1 foot barrier separating the travel lanes from an 11 foot trail. Current load rating information in MnDOT's system uses the "Load Factor Rating" (LFR) method. This is an older way of load rating bridges which is no longer used. If the structure is to be modified and new dead loads such as a barrier or sidewalk are added, the bridge will need to be rerated using the "Load Resistance Factor Rating" (LRFR) method. Per MnDOT's guidelines the bridge will need to have an HL- 93 Inventory rating above 0.9 for this modification to be compliant. WSB has performed an initial load rating and there appears to be sufficient capacity for the addition of a barrier or sidewalk. However, a full in-depth rating of the bridge will need to be completed and approved by MnDOT's Bridge Office during final design. 4.8 Permits/Approvals Permits will be necessary from the following agencies: • National Pollution Discharge Elimination System (NPDES) Permit • Minnesota Pollution Control Agency (MPCA) Construction General Permit • Lower Minnesota River Watershed District (LMWRD) — Floodplain and High value resource areas (HVRA) • Scott County • MnDOT Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 4.9 Public Involvement An open house was held on December 6, 2022. A total of 10 community members attended the open house and seven filled out questionnaires. At the time of the open house, an on -street and off-street option were presented as possibilities for the trail. All who completed a questionnaire were in support of the off-street option. An additional summary is found in the appendix. City staff plan to hold a neighborhood meeting with impacted property owners in November prior to the public improvement hearing. A summary of the neighborhood meeting will be shared with City Council prior to the public hearing for review. 5. FINANCING 5.1 Opinion of Probable Cost The total project cost is estimated to be $4,043,553.50. A detailed breakdown of the cost opinions for the proposed options can be found in Appendix B of this report. The opinion of cost incorporates estimated construction costs and includes a 15% contingency factor. Indirect costs are projected at 18% of the estimated construction cost and include legal, engineering, administrative, and financing. 5.2 Funding The funding for the Stagecoach Road Improvement project is proposed to come from a combination of Special Assessments, SPU cost sharing, storm drainage fund and capital improvement fund. The following table shows the proposed funding breakdown. Funding Group Funding Cost Capital Improvement Fund $2,800,075.50 SPU Cost Sharing $10,000.00 Storm Drainage Fund $971,000.00 Special Assessments $262,478.00 5.3 Special Assessment The improvement project will be conducted in accordance with the City of Shakopee Special Assessment Policies and Procedures for Public Improvements. The opinion of probable cost of the street improvements was established based on the proposed improvements as outlined in this report. The assessment policy identifies that 30-percent of the assessable cost of project should be assessed to the benefitting properties for a street reclamation improvement. The assessment policy allows for several different methods of calculating the assessments including per lot, per adjusted front footage method, and per area method. Due to the similar class of the lots within the project areas, the area method was utilized as it is the most fair and equitable to distribute the costs of the roadway improvements given. The project costs and assessment rolls were calculated for each of the project areas based on the benefited properties within the areas and the applicable project costs. A copy of the preliminary assessment roll and assessment layout is included in Appendix C and D, respectively. Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 6. PROJECT SCHEDULE The proposed schedule for the Project Name is as follows: City Council Accepts Feasibility Report November 6, 2024 Neighborhood Meeting November 13, 2024 Public Improvement Hearing November 19, 2024 Final Design Winter 2024/2025 Begin Construction Spring/Summer 2025 Substantial Completion Fall 2025 Assessment Hearing Fall 2025 Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 7. FEASIBILITY AND RECOMMENDATION The improvements proposed in this study for Stagecoach Road are necessary, feasible, and cost- effective. The proposed improvements include street reconstruction and reclamation, pedestrian improvements, drainage improvements, and a railroad crossing. The total estimated project costs for the Stagecoach Road Improvements project is $4,043,553.50. The project is to be funded through special assessments, SPU cost sharing, storm drainage fund and capital improvement fund. The proposed improvements constitute a project large enough to ensure a competitive bidding environment and economy of scale. Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 APPENDIX A Figure 1 — Project Layout Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 Alternative 2 - Off Street Trail sNLo Urban Typical Section 1 =—AcH D TNRU LANE TNRU LANE sNLo N� STAGECOACH RO 11' B' ID' SOLD TORU LANE TORU LANE SOLO BLv0 iR1IL Ipiiir Ex. GROUND 1 1 Flo% Urban Typical Section 2 101 3HAKOPEE Stagecoach Road Improvements City of Shakopee, Minnesota • A 00( SCALE IN FEET 0 100 200 October 2024 wsb APPENDIX B Opinion of Probable Cost Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 OPINION OF PROBABLE COST WSB Project: STAGECOACH ROAD Project Location: SHAKOPEE, MN WSB Project No.: 021761-000 Date: 10/30/2024 Item No. Description Notes Unit Unit Price PROJECT TOTAL Estimated Quantity Estimated Cost 2021.501 MOBILIZATION LUMP SUM $100,000.00 1 $100,000.00 2104.503 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT $2.00 5400 $10,800.00 2104.504 REMOVE BITUMINOUS PAVEMENT SQ YD $5.00 6710 $33,550.00 2106.507 EXCAVATION - COMMON CU YD $16.00 2300 $36,800.00 2106.507 EXCAVATION - SUBGRADE CU YD $16.00 450 $7,200.00 2106.507 SELECT GRANULAR EMBANKMENT (CV) CU YD $40.00 450 $18,000.00 2106.507 COMMON EMBANKMENT (CV) CU YD $12.00 3200 $38,400.00 2211.507 AGGREGATE BASE (CV) CLASS 5 CU YD $50.00 2770 $138,500.00 2215.504 FULL DEPTH RECLAMATION SQ YD $3.15 18420 $58,023.00 2232.504 MILL BITUMINOUS SURFACE (2.0") SQ YD $3.00 18420 $55,260.00 2360.509 TYPE SP 12.5 WEARING COURSE MIXTURE (3;C) TON $110.00 6825 $750,750.00 2411.618 MODULAR BLOCK RETAINING WALL SQ FT $45.00 1000 $45,000.00 2503.503 18" RC PIPE SEWER DESIGN 3006 LIN FT $100.00 5000 $500,000.00 2506.502 CASTING ASSEMBLY EACH $1,000.00 54 $54,000.00 2506.503 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT $700.00 230 $161,000.00 2521.518 3" BITUMINOUS WALK SQ FT $3.75 65600 $246,000.00 2531.503 CONCRETE CURB AND GUTTER DESIGN B618 LIN FT $32.00 8000 $256,000.00 2540.601 RAILROAD CROSSING LUMP SUM $425,000.00 1 $425,000.00 2563.601 TRAFFIC CONTROL LUMP SUM $50,000.00 1 $50,000.00 2573.501 EROSION CONTROL LUMP SUM $10,000.00 1 $10,000.00 2575.501 TURF ESTABLISHMENT LUMP SUM $10,000.00 1 $10,000.00 2582.503 4" SOLID LINE MULTI -COMPONENT GROUND IN LIN FT $0.80 23535 $18,828.00 2582.503 4" DOUBLE SOLID LINE MULTI -COMPONENT GROUND IN LIN FT $1.65 6050 $9,982.50 2582.518 PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND IN SQ FT $26.00 210 $5,460.00 CONSTRUCTION COST $3,038,553.50 15% CONTINGENCY $457,000.00 TOTAL CONSTRUCTION COST $3,495,553.50 18% INDIRECT COSTS $548,000.00 TOTAL COST $4,043,553.50 Page 1 APPENDIX C Assessment Roll Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 OPINION OF PROBABLE COST WSB Project: STAGECOACH ROAD Project Location: SHAKOPEE, MN WSB Project No.: 021761-000 Date: 10/30/2024 ROADWAY STAGECOACH ROAD ASSESSABLE COST Estimated Cost O O O O O N 69 O O O O 00 O ,-� H? O O O , M M 69 O O O O. oo ,O M „a O O p 0 • O 0 O 00 �--� b9 69 O 0 O 0 00 M 69 00 O O. M 6~9 O O M N O 00 , O O O N , V'1 69 00 O ' O b,9 O O O O O .-� N 69 O O O O O O _ 69 O O O O O O _ 69 $18,828.00 $9,982.50 O O 6 V'1 64 In M In ,. N ,-1 EA O O O O D\ ,- , M In m iur, ,-1 EA O O O 00 N N M V7 N 00 ,D ,-1 EA Estimated Quantity N O O V1 O r,r, p N O O p cc, p N,__, pN o0 18420 `� N p 23535 6050 O N ROADWAY STAGECOACH ROAD NON -ASSESSABLE COST fl W O O Ef3 O O 64 O o O O O O , 69 64 O O �O '—' 69 O O \O N 64 O O ,O v� N 69 O O v'i N 69 ov. O N 69 O O O EA O O O N O O O ,-7 O bA O O O O M O O O ,-� M bA Estimated Quantity 00 p p O p O p N p , p ~ 00 0 PROJECT TOTAL Estimated Cost O O 0- 0 69 O O 0- 69 O O O n , M 64 O O Op O 00 64 O O O 0 0 pO o0 64 O O 0 0 00 64 O O O ON . 69 O M O oo 64 O O ,O N v) 64 O O O 6O c. 64 O O O Le, 69 O O O O OpO O O OO O 69 69 O O 0OO _ \O _ 69 O O O O ' 64 O O O OOO v 69 O OO O O N 64 00'000`0S$ O O O O O o 69 O O O 0000 O o 69 $18,828.00 $9,982.50 O O ,bA 69 VO) M pp en O M O O O un EA VO) M O\OO MEA EA O O O o kin VO) 17 M MO OO EA Estimated Quantity .-� p0 RO p0 N O O O M O, N 18420 18420 N ,SDO O O O MM N O V� O 00 ,-, ,—, ,-ti ,-ti 23535 6050 O� N CV .ti O. L O 0p 0 p 00 Nin p 6 OOOO b9 O 64 N 64 00'0S$ M M 69 O 64 $45.00 00'000` I $ 00'00 1 $ O O l� 69 M 69N $32.00 O p b�9 00'000`0S$ O O O ,—, 69 O O O O ,—, 69 p ,-- 69 OO CONSTRUCTION COST 15% CONTINGENCY TOTAL CONSTRUCTION COST 18% INDIRECT COSTS TOTAL COST E. w > d U U U U d > d Z od H w U i w w ,d H E. , a cA w w asdU wvs ai 0 Z Description MOBILIZATION SAWING BITUMINOUS PAVEMENT (FULL DEPTH) REMOVE BITUMINOUS PAVEMENT EXCAVATION - COMMON EXCAVATION-SUBGRADE SELECT GRANULAR EMBANKMENT (CV) COMMON EMBANKMENT (CV) AGGREGATE BASE (CV) CLASS 5 FULL DEPTH RECLAMATION MILL BITUMINOUS SURFACE (2.0") TYPE SP 12.5 WEARING COURSE MIXTURE (3;C) MODULAR BLOCK RETAINING WALL 18" RC PIPE SEWER DESIGN 3006 CASTING ASSEMBLY CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 3" BITUMINOUS WALK CONCRETE CURB AND GUTTER DESIGN B618 RAILROAD CROSSING TRAFFIC CONTROL EROSION CONTROL TURF ESTABLISHMENT 4" SOLID LINE MULTI -COMPONENT GROUND IN 4" DOUBLE SOLID LINE MULTI -COMPONENT GROUND IN PAVEMENT MESSAGE PREFORM THERMOPLASTIC GROUND IN Z — p N 2104.503 2104.504 2106.507 2106.507 2106.507 , o l0 N , o rl N 2215.504 p Nen eNi N 2360.509 oo . r-I N 2503.503 2506.502 m o l0 N 2521.518 2531.503 2540.601 2563.601 2573.501 0 N 2582.503 2582.503 2582.518 10/30/2024 Stagecoach Road Improvements: Assessment Roll Stagecoach Road Total Frontage Length 4, U. v 0000 m N VA Assessable Properties Frontage Length 00JJ W 6L 570 265 NA (2) NA (2) CD N 144 l0 CD l0 n 1_f) % -1 N LP) r-I TLL 465 274 6113 Assessed Cost $ 37,272.00 $ 5,512.00 O O 4 N Cr) 00 to $ 12,336.00 Co O N O) f- O 0 dui $ 3,150.00 $ 8,137.00 $ 7,874.00 $ 20,473.00 $ 45,409.00 $ 6,562.00 0 O NZ Cr) 0 Cfl to $ 262,478.00 (4) Percent Assessed 14.2% 0 (Ni 3.4% 0 I` 38% 1.2% 0 x- M 0 O M 0 CO I- 17.3% 2.5% 0 CO N %00I Lot Size Acres CD c-I N r-1 Ni 3.5 4.87 M N r-I N co . -1 M 0 00 Lci % Lf) N m N 102.94 Owner Stagecoach LLC Liberty Properties, LLC Liberty Properties, LLC Tessi Properties Ziegler Inc. Dahlen Real Estate LLC Vital Properties LLC Union Pacific RR Company Union Pacific RR Company Stagecoach Real Estate Holdings LLC Shakopee Housing Group LLC NSA Property Holdings LLC Total Address 101 HVSD OOLL 7800 CSAH 101 7800 CSAH 101 7804 CSAH 101 8050 CSAH 101 901 Stagecoach Road 961 Stagecoach Road 936 Stagecoach Road 936 Stagecoach Road 1125 Stagecoach Road 8620 13th Ave p a 275360020 0 0 0 o Cr I\ N 0 0 0 o Cr I\ N 0 t-I 0 0 r1 Cr I\ N 270950021 274790010 274790020 0 00 0 r1 01 I\ N 0 0 r1 01 I\ N 0 0 00 r1 r1 N N 0 0 0 O Ln I\ N 279120224 Property Number r1 N M 1_f) CD I. 00 O) �O . -1 . -1 Vi W 1- 0 z (1) TOTAL LENGTH OF PROJECT IS 5,913 FEET (FRONTAGE FOR CALCULATION = PROJECT LENGTH X 2 = 11,826 FEET) NA, AS PROPERTIES DO NOT HAVE ANY FRONT FOOTAGE BUT HAVE ACCESS TO STAGECOACH ROAD. N x I- U w d u_ 0 2 I- 00 z 1_1_1 J J Q I- 0 I- 2 I- z W J >- - W d 0 0 W J m Q L1 v) I., V) (/) Q 1- W W t0 N 00 r-1 r-1 I— W W m LD z 0 0 W cm Q 00 0 Ni Ln N M (4) ASSESSABLE COST - 52% (LENGTH OF ASSESSABLE FRONTAGE) X 30% OF TOTAL ASSESSABLE COST OF PROJECT. APPENDIX D Assessment Layout Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 141111 t• e�I � tt � � , r� ,,-- `,' �� \� 1irko ��. it i' ` ~ 1 ~., 's.4 .�`d"..ri�^7"•' - ' it 5HA r 4. Property 2 Property 1 "— Liberty Properties, LLC Stagecoach LLC 7800 CSAH 101 PID:279010070 7700 CSAH 101 .17Acres PID: 275360020 14.64 Acres Propbeerrtyty Li roperties, LLC 7800 CSAH 101 PID:279010060 3.50 Acres Property 4 Tassi Properties 7804 CSAH 101 PID: 279120010 4.87 Acres E (O.a \ r tKMI t�Y1 • s Property 5 Ziegler Inc. 8050 CSAH 101 PID: 270950021 39.51 Acres • h`t �r rvn f_E` Li- e act r-rfT r_ 36 Stagecoach Road PID:279 a20118 3.11 Acres 36 Stagecoach Road PID: 04 Acres 8.04 Acres Property 9 Union Pacific RR Company T=- 4�' Property Union Pacific RR C8 ompany Stagecoach Road Improvements Assessable Areas and Properties City of Shakopee, Minnesota X SCALE IN FEET 0 100 200 October 2024 Legend Non -Assessable Project Area 1 Assessable Project Area Assessable Properties Inplace Right of Way Property 10 Stagecoach Real Estate Holdings LLC 1125 Stagecoach Road PID: 271100010 17.69 Acres , 13th Avenue wsb APPENDIX E Public Engagement Summary Feasibility Report Stagecoach Road Improvements City of Shakopee Project No. CIF-25-001 WSB Project No. 021761-000 Pli°1411 ST-JAKOPEE Stagecoach Road (from the roundabout at CR 101 to 13th Avenue) Open House Comments December 6, 2022 A total of ten community members attended the open house and seven filled out questionnaires. Most attendees were in support of the project. All who completed a questionnaire were in support of an off street option. Respondents reported they would use the trail for walking, biking, and snowmobiling. There were a variety of responses for questions pertaining to trail use and experiences for living directly next to Stagecoach Road. Questionnaire Comments • Synnove Keepseagle o Primary trail use: Walking o Anticipated frequency of using the trail: Twice a week o Time of day for trail use: Morning & afternoon o Destinations: Wilkie Unit to Bloomington Ferry Unit o On street or off street options: Off street, traffic speed and flow is dangerous o Additional comments/concerns: My opinion is that on street options are not safe enough. Off street is more sensible due to the trucks that utilize that road and the speed they travel at. Trucks cannot maneuver well or stop quickly to avoid pedestrians. o Drainage issues within the roadway at or near their property: Yes, prior to sewer/water runoff not moving off the well. o Issues with the city sanitary sewer force main system or private sewer service: Currently well and septic tank system o Issues with water service (pressure, taste, color, odor, etc.): Yes, draining the storm ponds to control the water table affected this. o Underground items in boulevard? No o Other concerns regarding the structure of the street, curb, lighting, railroad, bridge, etc.: Pedestrian crosswalk with warning lights at the 13th Ave and Stagecoach intersection included in project. o Additional Comments: NA • Matt Conway o Primary trail use: Biking o Anticipated frequency of using the trail: Exercise biking and walking o Time of day for trail use: NA o Destinations: Bloomington trail system o On street or off street options: Off street, safer and consistent with existing trail system. o Additional comments/concerns: For continuity will be nice to extend path along Stagecoach all the way to Preserve Trail. Stagecoach Road (from the roundabout at CR 101 to 13th Ave) Open House December 6, 2022 Piall ST-JAKOPEE o Drainage issues within the roadway at or near their property: Yes, in the ditch to the East of my residence. o Issues with the city sanitary sewer force main system or private sewer service: No o Issues with water service (pressure, taste, color, odor, etc.): No o Underground items in boulevard? No o Other concerns regarding the structure of the street, curb, lighting, railroad, bridge, etc.: No o Additional comments: Improved lighting along trail system. • Allison Long o Primary trail use: Biking o Anticipated frequency of using the trail: A handful of times a year. o Time of day for trail use: Morning, afternoon, evening o Destinations: Recreational riding, Savage, Burnsville o Prefers off street options: Off street, it will be and feel much safer. o Additional comments/concerns: If the trail is on street, with cars going 45-60 mph and trucks, it will only be experienced cyclists who will use the trail. Peds and casual riders/families will not feel comfortable there. • Tim Moriarty o Primary trail use: Biking o Anticipated frequency of using the trail: 2-3 times a week (not winter) o Time of day for trail use: Afternoon o Destinations: Biking to Bloomington or Shakopee o Prefers off street options: Off street, safety! o Additional comments/concerns: The train crossing is not good, but I understand there is no option. • Angela Campos o Primary trail use: Biking o Anticipated frequency of using the trail: Summer o Time of day for trail use: Morning and afternoon o Destinations: Exploring o Prefers off street options: Off street, either is fine, but I feel softer off street. o Additional comments/concerns: NA o Drainage issues within the roadway at or near their property: Not yet. o Issues with the city sanitary sewer force main system or private sewer service: Not yet -- first time homeowner. o Issues with water service (pressure, taste, color, odor, etc.): Yes, we have a well. o Underground items in boulevard? NA o Other concerns regarding the structure of the street, curb, lighting, railroad, bridge, etc.: Would like to have more lights for safety. o Additional comments: Thank you! • Keith Berndt o Primary trail use: Snowmobiling o Anticipated frequency of using the trail: Winter Stagecoach Road (from the roundabout at CR 101 to 13th Ave) Open House December 6, 2022 Pli°1411 ST-JAKOPEE o Time of day for trail use: Afternoon and evening o Destinations: State trail river bottoms o Prefers off street options: Off street—snowmobiling, river valley trailblazers o Additional comments/concerns: NA o Drainage issues within the roadway at or near their property: No • Dan Dittmer o Primary trail use: Biking o Anticipated frequency of using the trail: 3+ days per week o Time of day for trail use: Morning and evening o Destinations: Commuting to/from Burnsville, accessibility to trails o Prefers off street options: Off street —separation from cars is always safer, there are so many distracted drivers. o Additional comments/concerns: / know a lot of people that use this corridor to commute to/from work and to access trails. Having a safe way to commute makes Shakopee a much more desirable place to live and work. Layout Map Comments No layout map comments were received. Stagecoach Road (from the roundabout at CR 101 to 13th Ave) Open House December 6, 2022 t. 0 \O d m r CO 0 0 0 i E 0 0 t is 0 4,T• Open House Sign In (?4 cr) Email Address I 0 i � i 4 \*D'- 1 _, ,, .. ›, C I C' 1 .--, ci '#&C C5 A p, .....1 4 Q) `� .21P: iCt: E ') v Q) c-k S .g: vi3 \) .,, .k. ,z; Vj kt % \I\ ' t ..4,)"C ....itsu A Phone Number oe) a— k NI 1 c..1 ....... (4' c'—. A in 6,.. e.<11\ 7 0 % i sse?, %-t i —ri: C\ , cs \ c...? r, _•Nia ta, 0 9' til ty) t‘Nn 'fi * cIt3 A t � d�`t 411Asi-vm 5L4wr �e • 9 ) Stagecoach Road (from the roundabout at CR 101 to 13th Avenue) Open House Sign Email Address Phone Number gt tin 0) 13 railroad, bridg etc.? 12. Additional comments/concerns: Stagecoach Road (from the roundabout at CR 101 to 13th Avenue) Open House Questionnaire Nam Address 1/16 V eF I� I3 A f Phone (&R- Email si Yoori.e...(91 WI SHAXOPE E The City of Shakopee is proposing the construction of a new bituminous pedestrian and bicycle trail. 1. Will you use the trail primarily for walking or biking?Walking H Biking 2. How often do you anticipate using the trail? Z. -bYVeg ct VJQJ& 3. What time of day would you use the trail? %jv1orning(Afternoon [] Evening�_[] Night 1 4. What is your destination(s)?lX)\&tL t11V* � �1 11 t ► �,��V� (kVA— ' 5. Do you prefer •n street or qff streNt �rpail options? [] On st -et�Off str`e 5a. why? u&tS � C l-�ecVcK'W&) IS .-e1/D'til.S 6. Addii:icp co ments concerns: 1 UM iitt � 'IA k5 (flJ2 v 1/1 I -A- viworoy, /..." fill asY eCan5were� ue�s beI�ONLY�f live dikectl Gnextto a� ecoach Road; 66(16°45 q Y � agecoach Have you noticed drainage issues within the roadway at or n Oyes H No; Comment f'o. 8. Have you experienced iss Awith the city s: nitary private sewer service? [] Yes [] No; Comment M% 9. Have you experienced is ues with POes [] No; Comment�l(�,K 10. Are you aware of any undergrou-PSd items in your boulevard? The bou ar your property? nYr mainsystem Y our r water service (pressure, taste S IT @Mtn way) is typically the first 10-20 feet from the edge of the railway. [] Irrigation system [] Invisible animal fencing [] Other 110 11. Do you have any other concerns regarding the structure of your street, curb, lighting, elY0S5WOU- 0 Ait& Stagecoach Road (from the roundabout at CR 101 to 13th Avenue) Open House Questionriaire SHAKOPE E Name �v_� 4tvix-v- '' Address ipq 4- Phone(%?) — /S'{ ( Email cia,ne w el41.4,0. ..,AkA c..-,,.. fo0,,..4.4.fy-c The City of Shakopee is proposing the construction of a new bituminous pedestrian and bicycle trail. 1. Will you use the trail primarily for walking or biking? H Walking)(Biking 2. How often do you anticipate using the trail? 3+ AgLy p .,J gu(, 3. What time of day would you use the trail? )kMorning [] Afternoon,XEvening H Night 4. What is your destination(s)? ca�Qu.Ywy�iLtt �cc..gg� „�kb44.^$16 5. Do you prefer on street or off street trail options? H On street,N Off street 5a. Why? 69o....4w4.riv. 4'144A," C"°14"S 4:Iwall 6.44vr i 41,..extw wi:►.H y 121y�c.2 c2 ar�etrs 6. Additional comments/concerns: j kha..,, ref or- ptapece_ 41,44- -}44 c.P„ieAryy. ,fie c a w�HA w��,, "1'b�Tr'�°� a.J AiI'it. sl44 4'11i GCCR+tl4 W440 44414‘.114 /444'411 ^Fe C.s t1Mni"'4,..., w+ak0 564144rate....ksr rdb /01441-4€ 41:, 1 ivy d=".►d..amy� Please answer the questions below ONLY if you live directly next to stagecoach Road: 7. Have you noticed drainage issues within the roadway at or near your property? [jYes H No; Comment__ 8. Have you experienced issues with the city sanitary sewer force main system or your private sewer service? [] Yes H No; Comment 9. Have you experienced issues with your water service (pressure, taste, odor, etc.)? []Yes [] No; Comment 10. Are you aware of any underground items in your boulevard? The boulevard (right-of- way) is typically the first 10-20 feet from the edge of the railway. H Irrigation system [] Invisible animal fencing [] Other 11. Do you have any other concerns regarding the structure of your street, curb, lighting, railroad, bridge, etc.? 12. Additional comments/concerns: Stagecoach Road (from the roundabout at CR 101 to 13th Avenue) Open House Questionriaire Name 1et11'in ee eitif Address /7i5 wove/ 144,4* 1Y4fl SFIAKOPEE Phone (02) 7ocy /y'Oy Email jefy-41--)e 4/9/14SN c uvY The City of Shakopee is proposing the construction of a new bituminous pedestrian and bicycle trail. 1. Will you use the trail primarily for walking or biking? H Walking [] Biking 0.0‘441/44'llalk 2. How often do you anticipate using the trail? ptfrr1e#' 3. What time of day would you use the trail? [] Morning j.'iJternoon vening H Night 4. What is your destination(s)7 &c'd r �"`�^ye,r- 1'o ftom ,> 5. Do you prefer on street or off street trail options? [] On street Ji3Tf street 5a. Why? "jq9t,✓ i'rld� if�hoy,� ryve. e tinily freq17 6. Additional comments/concerns: Please answer the questions below ONLY if you live directly next to Stagecoach Road: 7. Have you no'ced drainage issues within the roadway at or near your property? [] Yes [ No; Comment 8. Have you experienced issues with the city sanitary sewer force main system or your private sewer service? []Yes [] No; Comment 9. Have you experienced issues with your water service (pressure, taste, odor, etc.)? [] Yes [] No; Comment 10. Are you aware of any underground items in your boulevard? The boulevard (right-of- way) is typically the first 10-20 feet from the edge of the railway. [] Irrigation system [] Invisible animal fencing [] Other 11. Do you have any other concerns regarding the structure of your street, curb, lighting, railroad, bridge, etc.? 12. Additional comments/concerns: Stagecoach Road (from the .roundabout at CR 101 #013th Avenue) Open Ilouse Questionnaire Name Address Phone (.611)?j(Q7j- 51(61i' SHAKOPEE 0\, CR ()fps mGt mail tiN The City of Shakopee is proposing the construction of a new bituminous pedestrian and bicycle trail. 1. Will you use the trail primarily for walking or biking? McWalki Biki� 2. How often do you anticipate using the trail? NVYMot.V 3. What time of day would you use the trail? »..Morning itAftemoon [] Evening [11 Night 4. What is your destination(s)? 00orhel 5. Do you prefer on street or off street trail o ions? H On street [Off street 5a. Why? emAy \--)tot�\okk � \ 50R-r OfC 5))Ne-e-i- 6. Additional comments/concerns: Please answer the questions below ONLY if you live directly next to Stagecoach Road: 7. Have you noticed drainage issues within the roadway at or near your property? []Yes H No; Comment Or \1K} 8. Have you experienced issues with the city sanitary sewer force main system or your private sewer service? MI/6A- \Y. fi��(�Jl�,ar [] Yes [] No; Comment 9. Have you experienced issues with your water ervice (pressure, taste, odor, etc.)? 41,Yes [] No; Comment.\jJQ\ 10. Are you aware of any underground items in your boulevard? The boulevard (right-o way) is typically the first 10-20 feet from the edge of the railway. [] Irrigation system [] Invisible animal fencing 11] Other ��l6( 11. Do you have any other concerns regarding the structure of your street, curb, Iigliting, railroad, bridge, etc.? like. Vtr5 � 5� 12. Additional comments/concerns: (NM M`, Stagecoach Road (from the roundabout at CR 101 to 13th Avenue) Open House Questkorin'aire SHAKOPE E Name � d4//�'� Address �_�,A`.,cM.7k, • AiUc crfJ1/46E' s33Zg Phone 6i33y_[mali 7‘im ni c -10 a Cal 4•7 The City of Shakopee is proposing the construction of a new bituminous pedestrian and bicycle trail.. 1. Will you use the trail primarily for walking or biking? H Walking (Mr 2. How often do you anticipate using the trail? �j �,•��,5 f} ulE�,rL w/ti7Z-X) 3. What time of day would you use the trail? [] Morning [ernD H Evening [] Night 4. What is your destinations)?S/rC�/A4. ,alea»+//V did Oa 6,40 5. Do you prefer on street or Off street trail options? H On street ,, Off street 5a. Why? `celF€-7-y.1 6. Additional comments/concerns: 77/( %/�'A yt) c 2 v.5S ia. 15 AJQ�' 6,,� 1 wvorkS T.4,vja 77-74e7tc /(J' 6:,$.° 770 111 Please answer the questions below ONLY if you live directly next to Stagecoach Road: 7. Have you noticed drainage issues within the roadway at or near your property? [] Yes [] No; Comment 8. Have you experienced issues with the city sanitary sewer force main system or your private sewer service? []Yes [] No; Comment 9. Have you experienced issues with your water service (pressure, taste, odor, etc.)? H Yes [] No; Comment 10. Are you aware of any underground items in your boulevard? The boulevard (right-of- way) is typically the first 10-20 feet from the edge of the railway. [] Irrigation system [] Invisible animal fencing [] Other 11. Do you have any other concerns regarding the structure of your street, curb, lighting, railroad, bridge, etc.? 1-2. Additional comments/concerns: Stagecoach Road (from the roundabout at CR 101 to 13th Avenue) Open House Questionnaire SHAKOPE E Name /VIUCO Address (09 1311/4Sltetkil 1AVei Jti‘k`G0V2`e Phone (6\1i' 8dM• S4) OS Email 003 L 11-"@.1 a L-01).(--om The City of Shakopee is proposing the construction of a new bituminous pedestrian and bicycle trail. L. Will you use the trail primarily for walking or biking? H Walking king 2. How often do you anticipate using the trail? tom 4 icit,t of-fjtmes a, fe4r 3. What time of day would you use the trail? '.Morning RAfternoorPf,,Evening [] Night 4. What is your destination(s)? P2CrCttfi‘tmA.( I�io{s� St.hvxe; 5. Do you prefer on street or off street trail options? H On street ftet/ 5a. Why?At IAri (t 10.4 fte,i 1A,tGk SA'�GY". 6. Additional comments/concerns:Ifit‘e'fYq,i I t Ov1 4'fY"Qe4', Car$ 7ffl')Pt5 �{ S- (3. 11t -Ir1aGtc.s, if a/i Lk 61411 //to IN kaki] frrifttirA41e/re. Please answer the questions below ONLY if you live directly next to Stagecoach Road: 7. Have you noticed drainage issues within the roadway at or near your property? []Yes H No; Comment 8. Have you experienced issues with the city sanitary sewer force main system or your private sewer service? []Yes [] No; Comment 9. Have you experienced issues with your water service (pressure, taste, odor, etc.)? [] Yes [II No; Comment 10. Are you aware of any underground items in your boulevard? The boulevard (right-o way) is typically the first 10-20 feet from the edge of the railway. [] Irrigation system [] Invisible animal fencing [] Other 11. Do you have any other concerns regarding the structure of your street, curb, lighting, railroad, bridge, etc.? 12. Additional comments/concerns: Stagecoach Road (from the roundabout at CR 101 to 13th Avenue) Open House Questionnaire Name j��"' Oo W y Address 76(I &}'4 SHAKOPE E Phone (9Sa) ec?7.I3S( Email V`'N e.--0 y 1'\ok'&). G o v The City of Shakopee is proposing the construction of a new bituminous pedestrian and bicycle trail. 1. Will you use the trail primarily for walking or biking? H Walking [] 2. How often do you anticipate using the trail? raer cis& i ki 3. What time of day would you use the trail? H Morning H Afternoons Evening 4. What is your destination(s)? igiovr1t-, l'on �c.J S� S��"`� 5. Do you prefer on street or off street trail o�tions? [] On street 5a. Why? Sca."' rNS4-40r± G. Additional cornment concerns: For c0iNte....itwi va,f) I rq 1 �'1� G 2 COG G ) Please answer the questions below ONLY if you live directly next to Stagecoach Road: reS.eNe.. T!' I 7. Have you noticed drainage issues within lie roadway at or near your property? No• Comment �h 41-,�. d1+a. 'o ÷Lit- EcsL,L vyfAsi 8. Have you experienced issues with the city sanitary sewer force main system or your private sewer service? Comment 9. Have you experienced issues with your water service (pressure, taste, odor, etc.)? [] Yes Comment 10. Are you aware of any underground items in your boulevard? The boulevard (right-of- way) is typically the first 10-20 feet from the edge of the railway. [] Irrigation system H Invisible animal fencing [] Other 11. Do you have any other concerns regarding the structure of your street, curb, lighting, railroad, bridge, etc.? 12. Additional comments/concerns: .,,.,.i3roUt.CA +a u s 'au oc3 � (10 L. oa_ u , cu c cn .3) +9 E v) .cu Ln > N 2 oi a N E Improvement Public Hearing November 19, 2024 + -, s = +-, 0 = ID 0 co 11) c ct c 00 O in . 4) M 4_+ 4 0 ( +a V 0 > ro +, o �> -I co -I-J CD ▪ OI V la)' -c T O L cL E roc -02 4— (1) 75 0 o cC 0 U O s (0 nC O o ^ ' _ Q W < �_ a no co Stagecoach Road Conditions W s ▪ o O O •- c •— cn 2 • s — _04O oc li c 4p O 5 ._ CU 0) § s c3 . -a >, o ▪ s O ▪ 75 75 ci ca •J rn i O O i X W • u 4 J 0 E W • 4U 4) - .Qs }' 5_1— —0 • Cc5 4) O � w . -a .5 = W s 0 s 4J 0 z < cn% O u aJ • • co O 2 aJ 4 J L (13 4J u 0 • • ro E 0 P1 co a) c co P1 u 75 co O 2 4-0 ro 0 s 4-0 0 c • 4-, 75 ca 0 • w s 0 s 4 J 0 N (10 75 ro O 2 s 4J • • mprovements I -o - ,,,, c a) c ro -0 -a rz _c 6 o cum -'= 8 = _c +-, o 0 c c •— N au o c + � • O -+ N + � ca C E 4._WC 0 03 N E 73 o = •— V M D C irz cu 03 4� +," >• cc "..-1, E _c 73 c to - J > 4-, i c co 0 0 0 1 cu O c E -a , N 2 4J ra _C`� -0 0 _c +-, a) cu ra> ,_ 4_, 0 Q� CL +-+ . — c C V 0 •— (1) LI— +6_ 2 o)s) E w = -0 § 3) 0 C 75 V Lc3 7) -8 (7) 1 0 n s 45 cn O _J SZU CW C1/4j 0 ' ca . _ q 00 aU • Railroad crossing improvements odifications over US169/CR101 for Restoration 4) 4J ra E ro E u 0 cn O 0 u 0 4u +-) 0 ca cn O L a o O cn � J— J 4/ •_ O 4J aJ 4J N O L -o C _CD § ro .� 0 w 0cc TD . O 4J O 0 0 4J O � V QJ V � o -0 LL. • • • a' 0 c4-) • a, c > L o 0 0. O • -10 V 0o Ce •-• s � U W CA rs N W LO -a N 1'3I-- c� 0 c Special Assessments Determined Assessment Polic • improvements. u 4u 0 00 N • Assessments proposed on a costperacre. 0z3 c O oz3 -a 4u 4� o_ (1) E -0 O irj • u N O � (NI O cC3) E § 0.) (/) O cz cu u •�, = u cu 4u o_ O a C 4U ( 0 O s � u 4U 0 • Q f6 4_J i E cn a) w w W ^W 0 c J O a) E 0) a--+ a) 4) N 0 u 0) 0— rna V 1 co 0) 0 0 0 0 V\ U 1/IrFTni iIPI.�►AIIIW L N O ("Ni Begin Construction N O N Construction Substantially Complete 03 a) V CL 0 V) 00 V a) a) Q a) • - ' 1 1. Contact Information wsb1 Andrew Plowman, PE I WSB 701 Xenia Avenue S, Suite 300 Minneapolis, MN 55416 612.360.1311 (P) aplowman@wsbeng.com 41 .Andprc+arldir The City of Shakopee will be reconstructing Stagecoach Road from 13th Avenue to the Hentges Way Roundabout. The project will include a full -depth reclamation and overlay of the existing roadway, addition of curb and gutter to the east and north side of the roadway, coordination with the Union Pacific Railroad to widen the existing crossing, storm sewer design and permitting, addition of a multi -use trail on the east and north side, and the crossing of an existing MnDOT bridge. WSB has completed the preliminary design and feasibility report. They will utilize the information gathered and developed during the preliminary phase to complete the final design plans, specifications and appropriate approvals. It is assumed that the project will be reviewed and authorized through the state aid office. Delivet dbI-' The following is a list of some of the key deliverables for the project: • Meeting agenda and meeting minutes • 60%/90%/Final Design Plans • Specifications and Project Manual • Utility Coordination Meetings and Checklists • Railroad Coordination Meetings • Geotechnical Report and Recommendation • Final Cost Estimate • Permitting Lruiect ApN. Task 1: Project Management 1.1 Project Administration *OW' . .i Andrew will provide progress reports with the monthly invoices. The progress reports will include cost and schedule updates as well as forecasts of the budget as it relates to the schedule. Any additional work and/or schedule revisions will be shared with the county to ensure all parties are on the same page. 1.2 Project Management Team Meetings The PMT will be composed of necessary individuals from the City and WSB as well as additional agencies as applicable. Additional individuals will be invited based on the topics in the agenda. Andrew will send out a draft agenda, a minimum of 48 hours prior to the meeting. Meeting minutes will be drafted by WSB and sent out to the PMT a minimum of 48 hours after the meeting. 1.3 Agency Meetings It is anticipated that up to 6 agency meetings will be needed, including watershed, railroad and MnDOT. WSB will lead the meetings, provide agendas and meeting minutes. Task 2: Private Utility Coordination 2.1 Utility Coordination WSB will coordinate the appropriate utility coordination. WSB will hold up to 3 utility meetings and/or workshops with utility companies. Task 3: Geotechnical Evaluation and Recommendation 3.1 Soil Borings and Pavement Coring The project team will perform 4 subsurface soil borings, classify and analyze the soil samples, obtain groundwater depth measurements. They will also complete up to 4 pavement cores to determine anticipated pavement depths. This will provide information regarding existing pavement that will be used for reclamation purposes. 3.2 Geotechnical Report A geotechnical report will be completed which will summarize the borings and coring information and will provide a recommendation regarding the full -depth reclamation and pavement design. Task 4: Final Design and Construction Plans 4.1 Final Design and Construction Plans WSB will submit an interim submittal (60%), (90%) and final design plan to the City, County (as applicable) and MnDOT State Aid for review. The plans will include all the necessary components of a standard MnDOT-style plan. 4.2 Permit Coordination and Applications WSB will lead permitting efforts for the City. WSB will prepare all permits and exhibits for the project. WSB's team is extremely knowledgeable about local and state permitting processes. WSB will coordinate with water resources and design staff to develop information required for the permits. WSB's permitting and water resource staff has excellent working relationships with most permitting agencies. They are also extremely familiar with the Wetland Conservation Act (WCA), Clean Water Act, and Section 404 processes. 4.3 Project Manual and Special Provisions WSB will develop all the necessary special provisions and project manual for bidding. The project manual will include all the required components for a locally -led project on a MnDOT facility. Task 5: Structural Design 5.1 Bridge Calculations It is assumed a barrier will be placed on Bridge 70008 to delineate the walkway from the travel lanes. Preliminary numbers were run during the feasibility stage, but a more in-depth analysis will be required. WSB will run the analysis and report to the City and MnDOT the results. 5.2 Bridge Report Memo It is assumed that MnDOT will require a memo and permit to add the barrier to the bridge. They may require a bridge plan that will be required to be approved through the MnDOT bridge office. The bridge plan will not be assumed for this proposal. If that is required, an amendment will be required to complete that work. Accepted on this day of City of Shakopee, Minnesota By: , 2024 Name Name Title Title HO, $33,364 $4,620 $13,304 $15,440 $7,248 $7,248 $15,284 $6,704 $8,580 $104,984 $89,424 $10,940 $4,620 $18,356 $10,484 $7,872 $179,236 rcoco N c0 N- O O 00 0O t0 N O Lf) . In O O 00 N CO N to (0 CO O M45N Labor Subtotal $ 32,340 I $ 35,000 I $ 18,496 I $ 32,928 I $ 8,820 I $ 11,520 I $ 3,920 I $ 12,672 I $ 9,460 I $ 4,320 I $ 6,400 I $ 3,360 0 O L O N N 4 L Q 0 VJ O co In N ?)) O oo U L ', O U .a OO O � O W U CO M N } UC C 65 W 00 co, 64 $ 198 co 1/1 i J _ L - U 1L Ev' N 16 $ 245 N W It O U Q -o c 2 .( O 0 co O - � J E C -o U) T N 2 N o 00co 00 in � N M C �U U O 0 Q 0 O CO co ao c0 I iL -.— � L C 0 w I N � co co � M 00 J C N 0 ,t N N N N N O CO 200 $ 175 L O (Q C C 2 U N O L .NN co NN M.ci- (`' L() N Task Description Project Administration Project Management Team Meetings Agency Meetings Private Utility Coordination Utility Coordination Geotechnical Evaluation and Recommendation Soil Borings and Pavement Coring Geotechnical Report Final Design and Construction Plans Final Design and Construction Plans Permit Coordination and Applications Project Manual and Special Provisions Structural Design Bridge Calculations Bridge Report Memo SUBTOTAL Labor Rates N M r N N r M M! N M y; r N c4 M . r L7i SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 9.b November 19, 2024 Public Hearing for the 2025 Full -Depth Pavement Reconstruction Project Micah Heckman, Assistant City Engineer Alex Jordan, City Engineer Action to be considered: Adopt Resolution R2024-137, ordering improvements and preparation of plans and specifications for the 2025 Full -Depth Pavement Reconstruction Project CIF-25-001. Motion Type: Adopt Background: The 2025 Full -Depth Pavement Reconstruction Project is partially funded with property taxes, of which a portion is financed through special assessments to benefitting property owners. Pursuant to the requirements of Minnesota Statutes, Chapter 429 for local improvements, two public hearings are required. On November 6, 2024, City Council approved a feasibility report for the 2025 Full -Depth Pavement Reconstruction Project and scheduled the first public hearing (improvement hearing). The report evaluated the existing infrastructure including streets, utilities, sidewalks, street lighting and drainage. Recommendations for the proposed improvements were outlined in the report. An informational meeting was conducted on November 13, 2024, for the property owners within the proposed project area. The residents in attendance were provided an overview of the project; an opportunity to discuss the roadway design; and the opportunity to provide additional information about their neighborhood and properties relative to the project. In addition, a brief questionnaire was mailed to property owners asking for information specific to the street, storm water drainage and utilities in their neighborhoods. In accordance with Minnesota Statute 429 and City Resolution R2024-135, a Public Hearing for the 2025 Full -Depth Pavement Reconstruction Project, CIF-25-001, is scheduled for this evening, November 19, 2024. Proper publication and notice for the improvement hearing have been provided. City Council is recommended to conduct a public improvement hearing for the proposed improvements associated with the 2025 Full -Depth Pavement Reconstruction Project. Once the improvement hearing has been conducted, Council should consider ordering the improvements and preparation of plans and specifications for the project, in accordance with Resolution R2024-137. A 4/5th vote of the Council is required to adopt a resolution ordering the improvements. City staff will share a presentation providing a project summary, estimated project cost, description of the proposed assessment area, estimate of the amount to be assessed and overview of the City's adopted Assessment Policy. Recommendation: Adopt Resolution R2024-137. Budget Impact: The estimated total project cost is $405,858, which includes construction costs, contingency and engineering/administration/legal costs. Table 1 provides the estimated amounts per the 2025-2029 Capital Improvement Plan compared to the estimated amounts per the amended feasibility report. Table 1. Cost and Funding Summary CIP Budget Feasibility Report COSTS Construction Cost $421,000.00 $294,100.00 Contingency $63,000.00 $44,115.00 Subtotal $484,000.00 $338,215.00 Engineering/Legal/Admin $96,000.00 $67,643.00 Total Project Cost $580,000.00 $405,858.00 FUNDING Special Assessments $174,000.00 $121,749.00 Capital Improvement Fund $406,000.00 $284,109.00 Total Funding $580,000.00 $405,858.00 Included in the resolution is new funding language that would allow the city to reimburse project costs from future bond proceeds. This language allows for greater flexibility in funding current and future projects, should the city desire or need this in the the future. The additional language allows the city a period of up to three years to issue and reimburse itself with bond proceeds. The language does not change the requirements or administrative process for issuing debt. All debt issuance will still require separate approval by the City Council. Attachments: Resolution R2024-137 Feasibility Report_McGuire&Sunset 2025 FDR Public Hearing Meeting_Presentation RESOLUTION R2024-137 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ORDERING IMPROVEMENTS AND PREPARATION OF PLANS AND SPECIFICATIONS FOR THE 2025 FULL -DEPTH PAVEMENT RECONSTRUCTION PROJECT CIF-25-001 WHEREAS, Resolution R2024-135 adopted on November 6, 2024, set a date for City Council to hold a Public Hearing on the proposed improvement for the 2025 Full -Depth Pavement Reconstruction Project; and WHEREAS, the required published notices of hearing through a weekly publication were given, the required mailed notice of the improvement hearing was given to each property owner in the proposed assessment area at least ten days prior to the hearing, and the hearing was held on November 19, 2024, at which time all persons desiring to be heard were given an opportunity to be heard; and WHEREAS, the City expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reasonably expects to reimburse itself for such expenditures from the proceeds of tax-exempt bonds, the debt service of which is expected to be paid from property taxes, special assessments, utility fees, or any other available funds. The maximum amount of bonding obligations expected to be issued for such project is $405,858. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: 1. The improvements are necessary, cost effective and feasible and are ordered as hereinafter described as the 2025 Full -Depth Pavement Reconstruction Project. 2. The City Engineer is hereby designated to proceed with this improvement and shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the CIF-25-001 Public Improvement Program. 4. The City Council shall let the contract for all or part of the improvements as authorized by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution. 5. Pursuant to Section 1.150-2(d) of the Treasury Regulations, the City Council declares its official intent to reimburse itself for the costs of the improvements from the proceeds of tax- exempt bonds. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19 day of November 2024. Mayor of the City of Shakopee ATTEST: City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 Stantec Consulting Services Inc. McGuire and Sunset Streets and Utilities Feasibility Report Feasibility Report Prepared for: City of Shakopee Prepared by: Stantec Consulting Services Inc. October 23, 2024 Project/File: 193807258 McGuire and Sunset Streets and Utilities Feasibility Report The conclusions in the Report titled McGuire and Sunset Streets and Utilities Feasibility Report are Stantec's professional opinion, as of the time of the Report, and concerning the scope described in the Report. The opinions in the document are based on conditions and information existing at the time the scope of work was conducted and do not take into account any subsequent changes. The Report relates solely to the specific project for which Stantec was retained and the stated purpose for which the Report was prepared. The Report is not to be used or relied on for any variation or extension of the project, or for any other project or purpose, and any unauthorized use or reliance is at the recipient's own risk. Stantec has assumed all information received from City of Shakopee (the "Client") and third parties in the preparation of the Report to be correct. While Stantec has exercised a customary level of judgment or due diligence in the use of such information, Stantec assumes no responsibility for the consequences of any error or omission contained therein. This Report is intended solely for use by the Client in accordance with Stantec's contract with the Client. While the Report may be provided by the Client to applicable authorities having jurisdiction and to other third parties in connection with the project, Stantec disclaims any legal duty based upon warranty, reliance or any other theory to any third party, and will not be liable to such third party for any damages or losses of any kind that may result. Prepared by Reviewed by Approved by 5 Signature Steven Hegland Printed Name Signature Nathan Drews Printed Name Signature Steven Hegland Printed Name Project: 193807258 McGuire and Sunset Street and Utilities Feasibility Report Table of Contents Table of Contents 1 Introduction 1 2 Existing Conditions 2 2.1 Existing Conditions 2 2.1.1 Streets/Drainage/Sidewalk 2 2.1.2 Watermain/Sanitary Sewer 3 3 Proposed Improvements 3 3.1 Proposed Improvements 3 3.1.1 Street/Sidewalk/Curb 3 3.1.2 Sanitary Sewer/Watermain 4 3.2 Permits and Easements 5 4 Project Financials 6 4.1 Opinion of Probable Costs 6 5 Special Assessments 6 6 Summary 7 6.1 Project Feasibility 7 6.2 Project Schedule 7 List of Figures Figure 1 — Project Areas List of Appendices Appendix A Pavement Evaluation Report Appendix B Sanitary Sewer Layout and Cost Estimate Appendix C Watermain Layout and Cost Estimate Appendix D Roadway Project Cost Estimate Appendix E Preliminary Assessment Roll 5 Project: 193807258 i McGuire and Sunset Street and Utilities Feasibility Report 1 Introduction 1 Introduction The City of Shakopee has ordered Stantec Consulting Services Inc., (Stantec), to prepare a report to evaluate potential pavement and utility improvements for the areas of McGuire Circle and McGuire Court (collectively referred to as McGuire Streets in this report) as well and pavement improvements to Sunset Court. The project areas are shown below and in Figure 1 attached to this report. These improvements are identified in the City's Capital Improvement Plan (CIP). It is the City's policy to pay for a portion of the project costs utilizing special assessments, as provided in Minnesota State Statute 429. This report will also serve to meet those statutory requirements. This report includes the history of the area, design options with construction costs, as well as the preliminary assessment role for the project. Project Areas 5 Project: 193807258 1 McGuire and Sunset Street and Utilities Feasibility Report 2 Existing Conditions 2 Existing Conditions 2.1 Existing Conditions The McGuire Streets area was platted with the Riverview Estates plat in 1973 with the roadways constructed thereafter. The homes within this neighborhood were primarily built in the 1970's and 1980's. This neighborhood contains 12 parcels with single family homes which all access from McGuire Circle. The homes within this neighborhood are of a similar nature to one another. Sunset Court was constructed with Horizon Heights 4th addition which was platted in 1988 with the homes constructed in the late 1990's and early 2000's. This neighborhood contains 7 parcels with single family homes which all access from Sunset Court which connects directly to County Road 18. The homes within this neighborhood are of a similar nature to one another. As part of the development of the feasibility report, a geotechnical investigation was completed to obtain additional information on the existing roadway section and proposed improvements. A copy of the Pavement Evaluation Report is included as Appendix A to this report. 2.1.1 Streets/Drainage/Sidewalk McGuire Streets The McGuire Streets are generally similar to one another with 4-inches of existing bituminous pavement over 3 to 9 inches of aggregate base. The underlying soils are mostly sands with some underlying clay. The roadways are approximately 28- feet in width measured to the edge of pavement. The roadways are a rural section with no curb or gutter with drainage directed to roadside ditches for conveyance. No sidewalk or trails are present within the neighborhood. As the neighborhood only contains the two isolated cul-de-sacs, vehicle trips are limited to only the neighborhood traffic. The roadway is experiencing fatigue and aging with cracking throughout the neighborhood, primarily at the intersections and cul-de-sacs. The surface of the roadway is also experiencing surface deterioration and unraveling of the surface throughout. Portions of the existing roadway would not meet the current City roadway design standards. Sunset Court Sunset Court is an isolated neighborhood street which contains 2-3 inches of bituminous pavement over approximately 9-inches of aggregate base. The roadway is approximately 28-feet in width from the edge of pavement to edge of pavement. Sunset Court is a rural road section with no curb and gutter with drainage directed to roadside ditches for conveyance. No sidewalk or trails are present within the neighborhood although there is a paved trail along the west side County Road 18 adjacent to the neighborhood. 5 Project: 193807258 2 McGuire and Sunset Street and Utilities Feasibility Report 3 Proposed Improvements The pavement within this roadway is showing pavement fatigue with significant cracking and failures within the cul-de-sac and other portions of the roadway. Portions of the existing roadway would not meet the current City roadway design standards. 2.1.2 Watermain/Sanitary Sewer The homes within the project area are all serviced by private wells and septic systems for each property. Existing sanitary sewer is located west of the project site along Muhlenhardt Road which was installed in 2017 with the Whispering Oaks Sanitary Sewer Extension Project. To the east of the project, the nearest sanitary sewer is at Horizon Drive within the Whispering Oaks development. The Shakopee Public Utility has watermain from both the low-pressure and high-pressure systems near the project area. The high-pressure system is available from the booster pump and storage tanks at the NE corner of County Road 16 and County Road 18 with the low-pressure watermain being available along the north side of Eagle Creek Boulevard. 3 Proposed Improvements 3.1 Proposed Improvements 3.1.1 Street/Sidewalk/Curb The street segments within the project are proposed to be improved by performing a full depth reclamation (FDR) on the existing roadway surface and paving a new surface. Through this process, the existing bituminous pavement is ground up with the aggregate base to create a new aggregate base for the roadway. This is then graded out, any excess material is removed, and new bituminous pavement is placed on top of the aggregate. This method is more cost effective then reconstructing the entire roadway and appropriate for these roadways given the suitable pavement base and adequate drainage throughout. All streets within the project are proposed to match the existing two-lane roadways with rural drainage (no curb and gutter). The proposed roadway section is provided below and will be confirmed with the final design of the project. The proposed street section is as follows: 5 Project: 193807258 3 McGuire and Sunset Street and Utilities Feasibility Report 3 Proposed Improvements Table 1. Proposed Street Section Description Dimension Road Width 28 feet Wearing Course Bituminous Section 2 inches Base Couse Bituminous Section 2 inches Aggregate Base Section Varies (8 inches minimum) The Pavement Evaluation Report by Braun Intertec confirmed that the streets are good candidates for a FDR replacement with several recommendations that should be incorporated into the final design including; • Reclaiming approximately 6-8 inches of the existing pavement section to create a new aggregate base. • Proof -rolling the base before paving to correct any soft or weak spots in the subgrade. • Incorporating a 4-inch pavement section comprised of two bituminous lifts. • Incorporation of supplemental aggregate within the Sunset Court Cul-de-sac to ensure proper aggregate base. These recommendations have been incorporated into the project cost estimates and will be further defined with the final design. The developments were reviewed for conformity with the City of Shakopee street lighting policy and no additional lighting is anticipated to be necessary. 3.1.2 Sanitary Sewer/Watermain In early 2024, the City of Shakopee sent out a questionnaire to the residents along the McGuire Streets asking them about the condition of their well and septic systems and if they would be interested in the City studying the feasibility of extending utilities throughout the neighborhood, even if those costs would be assessed to their properties. Generally, the residents expressed interest in reviewing the feasibility and costs of such a project. The residents along Sunset Court had previously expressed to City staff they had no desire to extend utilities to the neighborhood. The feasibility of extending the watermain and sanitary sewer to the McGuire Neighborhood was studied incorporating into the review the construction costs of the project, projected area fees as well as estimated costs for the residents to hook up to the public systems after they are installed. The proposed sanitary sewer would need to be extended from Muhlenhardt Road where it is currently available and be extended up into the development where it would then be routed down the center of the roadways to service the individual homes. A portion of this work would need to be directionally drilled as there is significant tree cover and elevation change to the west of the project area and would then be 5 Project: 193807258 4 McGuire and Sunset Street and Utilities Feasibility Report 3 Proposed Improvements excavated and buried through the rest of the roadways. The conceptual sanitary sewer layout and cost estimates are included in Appendix B. Staff again reached out to the residents this fall with an updated questionnaire to the neighborhood inquiring if there was interest in extending sanitary sewer to the neighborhood given an anticipated costs for the sewer was estimated at $55,138.75 per home. The 9 of 12 residents that responded were not in favor of the project. The Shakopee Public Utility reviewed with their commission the proposed layout for this site as the southern portion of the neighborhood needing to be serviced from the existing high-pressure zone and the northern portion of the neighborhood needing the lower pressure service based on the elevation of the homes. The commission reviewed the project over their October meeting and noted the following deviations from their standard policy were appropriate. • The neighborhood would not be required to install an immediate high-pressure loop with a single source from the east being appropriate. In the future, a looped high-pressure system would be provided by looping the watermain south from the development entrance down Muhlenhardt which would be complete by others at a future date. • The commission would pay for half of the cost of the casing pipe under County Road 18. • Area fees would need to be paid for by the property owners with these costs being eligible to pay for a portion of the project costs. The conceptual water layout and cost estimate is included in Appendix C of this report. The estimated cost per lot to extend the sanitary sewer was $55,138.75 and the cost to extend the watermain was estimated to be $83,046.23. Due to the significant costs to extend these utilities and the lack of neighborhood support, City staff is not recommending installing public utilities to the project area at this time. 3.2 Permits and Easements In general, most of the proposed improvements will be completed within the existing ROW. The following permits will be necessary: • Scott County Right -of -Way permit for work at the intersection of Sunset Court and County Road 18. • Minnesota Pollution Control Agency (MPCA) Construction Stormwater Permit 5 Project: 193807258 5 McGuire and Sunset Street and Utilities Feasibility Report 4 Project Financials 4 Project Financials 4.1 Opinion of Probable Costs The tables below show the opinion of probable costs for the two project areas. These costs estimates were based on the assumptions and recommended improvements as provided in this report. A copy of the detailed cost estimates are provided in Appendix D to this report. The project would be funded through a combination of the City CIP funds as well as Special Assessments. Table 2. Opinion of Probable Costs Improvement Estimated Costs McGuire Circle and McGuire Court $261,579.00 Sunset Court $144,279.00 Project Total $405,858.00 5 Special Assessment 5.1 Project Special Assessments The improvement project will be conducted in accordance with the City of Shakopee Special Assessment Policies and Procedures for Public Improvements. The opinion of probable cost of the street improvements was established based on the proposed improvements as outlined in this report. The assessment policy identifies that 30-percent of the total project should be assessed to the benefitting project for a street reclamation improvement. The assessment policy allows for several different methods of calculating the assessments including per lot, per adjusted front footage method, and per area method. Due to the similar class and nature of the large lot homes within the project areas, the per lot method was utilized as it is the most fair and equitable to distribute the costs of the roadway improvements given. The project costs and assessment rolls were calculated for each of the project areas based on the benefited properties within the areas and the applicable project costs. A copy of the preliminary assessment roll is included in Appendix E of this report. 5 Project: 193807258 6 McGuire and Sunset Street and Utilities Feasibility Report 6 Summary Per Lot Method of Assessment When it has been determined to assess by the "per lot" method, all lots within the benefitted area shall be assessed equally for the improvements. The "cost per lot" shall be defined as the quotient of the "assessable cost" divided by the total assessable lots or parcels benefitting from the improvement. For the purpose of determining the "lots" or "parcels" all parcels, including governmental agencies shall be included in such calculations. 6 Summary 6.1 Project Feasibility The outlined project above, as reviewed herein, is feasible as it relates to the general engineering principles and construction procedures and is in accordance with Shakopee's overall Comprehensive Plan. 6.2 Project Schedule Accept Feasibility Report/Order Public Hearing November 6, 2024 Public Hearing for Final Feasibility Report/Authorize Plans & Specs November 19, 2024 Approve Plans & Specs/Authorize Advertisement for Bid February 2025 Open Bids March 2025 Begin Construction Summer 2025 Substantial Completion Fall 2025 Assessment Hearing Fall 2025 5 Project: 193807258 7 McGuire and Sunset Street and Utilities Feasibility Report cs, Figure 1 Project: 193807215 172 , r -'pP_ut cIP u Cir ),Ak 270530020 ProjectArea Mcguire Cir Project Area 704 -771r.11.1111, 10 270530130 4grif" 4,1* .14~4 tr 134th St 270530150 AGWIRior - ▪ / I - rL I / Ramsey County Carver County Hennepin County Dakota County Scott County '11.()gsordInate System, NAD 1983 UTM Zone 15N 2. Data Sources: MNDOT. ESRI Image, Service 3. Background: ESRI, 2023 I I Legend Project Area Parcels • Storm Sewer A Storm Discharge Points n Storm Manholes L Storm Inlets • Sanitary Gravity Main O Sanitary Manholes Watermain o Water Valves • Hydrants Contour (2ft) MO 300 Feet (At original document size of 11017) 1:3,600 Stantec Project Location T115N, R22E, S13 Shakopee, Scott Co , MN Prepared by TAW on 2024-09-13 Client/Project City of Shakopee Feasibility Study 193807258 Figure No, Title Project Areas EXHIBIT A Page 1 of 1 Disclaimer. This document has been prepared based on infognation provided by others as cited in the Notes section. Stantec has verified the accuracy and/or completene. of this information and shall not be responsible for a, errors or omissions which may be incorporated herein as a result. Stantec assumes no responsibility for data supplied in electronic format, and the recipient accepts full responsibility for verifying the accura, and completeness of the data. McGuire and Sunset Street and Utilities Feasibility Report 0 5 Appendix A Pavement Evaluation Report Project: 193807215 0-1 BRAUN INTERTEC The Science You Build On. Pavement Evaluation Report City of Shakopee 2025 FDR Feasibility Study Shakopee, Minnesota Prepared for Stantec Consulting Services, Inc. Professional Certification: I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. �„iarC� Heidi C. Olson, PE Project Engineer License Number: 57243 October 18, 2024 Project B2407666 Braun Intertec Corporation ,09I 1 IIdf • titi0 4. ▪ I r SErOt_ci? ▪ pRoFiEssoNAL i ::: F - t 7:picin,k\ 57243 ' BRAUN INTERTEC The Science You Build On. Braun Intertec Corporation 1826 Buerkle Road Saint Paul, MN 55110 October 18, 2024 Project B2407666 Mr. Steven Hegland Stantec Consulting Services, Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 Re: Pavement Evaluation Report City of Shakopee 2025 FDR Feasibility Study McGuire Court, McGuire Circle, Sunset Court Shakopee, Minnesota Dear Mr. Hegland: Phone: 651.487.3245 Fax: 651.487.1812 Web: braunintertec.com We are pleased to present this Pavement Evaluation Report for the 2025 FDR Feasibility Study for McGuire Court, McGuire Circle, and Sunset Court in Shakopee, Minnesota. Thank you for making Braun Intertec your consultant for this project. If you have questions about this report, or if there are other services that we can provide in support of our work to date, please contact Heidi Olson at 612.597.6244 or holson@braunintertec.com. Sincerely, BRAUN INTERTEC CORPORATION _,Lyc Heidi C. Olson, PE Project Engineer vAdv Christopher R. Kufner, PE Associate Director, Principal Engineer Table of Contents Description Page A. Introduction 1 A.1. Project Description 1 A.2. Purpose 1 A.3. Traffic Data 1 A.4. Background Information and Reference Documents 2 A.S. Scope of Services 2 B. Results 2 B.1. Pavement Core and Hand Auger Boring Results 2 B.2. Soil Boring Results 3 B.2.a. Geologic Overview 3 B.2.b. Boring Results 3 B.2.c. Groundwater 4 B.2.d. Laboratory Test Results 5 C. Recommendations 6 C.1. Discussion of Pavement Repair Options 6 C.2. FDR Recommendations 6 C.2.a. Pulverization and Compaction 6 C.2.b. Proofroll 6 C.2.c. Pavement Design 7 C.2.d. Materials and Compaction 7 C.2.e. Performance and Maintenance 7 C.3. Utilities 8 C.3.a. Subgrade Stabilization 8 C.3.b. Corrosion Potential 8 D. Procedures 8 D.1. Pavement Coring and Hand Auger Borings 8 D.2. Penetration Test Borings 9 D.3. Exploration Logs 9 D.3.a. Log of Boring Sheets 9 D.3.b. Geologic Origins 9 D.4. Material Classification and Testing 9 D.4.a. Visual and Manual Classification 9 D.4.b. Laboratory Testing 10 D.S. Groundwater Measurements 10 E. Qualifications 10 E.1. Use of Report 10 E.2. Standard of Care 10 Appendix Exploration Location Sketch Log of Boring Sheets (B-1 to B-4) Pavement Core Photo Log (C-1 to C-4) MnPAVE Flexible Pavement Design Output File BRAUN INTERTEC A. Introduction A.1. Project Description Braun Intertec Corporation was contracted by Stantec Consulting Services, Inc. to perform a pavement evaluation on McGuire Court, McGuire Circle, and Sunset Court in Shakopee, Minnesota to determine the feasibility of full depth reclamation (FDR). To ensure the roadways are good candidates for FDR, or if pavement conditions warrant a different repair, we performed pavement coring, hand auger borings, and Standard Penetration Test (SPT) soil borings. Additionally, we understand the project may include the installation of new sanitary sewer utilities from the McGuire Circle cul-de-sac and connecting to existing lines near the Eagle Creek Boulevard and Muhlenhardt Road intersection. We have attempted to describe our understanding of the proposed project to the extent it was reported to us. Depending on the extent of available information, assumptions may have been made based on our experiences with similar projects. If we have not correctly recorded or interpreted the project details, we should be notified. New or changed information could require additional evaluation, analyses and/or recommendations. A.2. Purpose The purpose of the pavement coring, hand auger borings, and SPT soil borings was to provide in -place pavement section thicknesses and characterize subsurface geologic conditions at selected exploration locations. This information was used to provide recommendations for the design and construction of McGuire Court, McGuire Circle, and Sunset Court, and the proposed sanitary sewer installations. A.3. Traffic Data Traffic data for McGuire Court, McGuire Circle and Sunset Court was not provided and is not available on MnDOT's Traffic Mapping Application. However, based on the roads being dead-end residential roads, we anticipate the AADT is less than 100, and the estimated 20-year ESALs for flexible pavement is less than 50,000. BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 2 A.4. Background Information and Reference Documents To facilitate our evaluation, we were provided with or reviewed the following information or documents: ■ Aerial Maps available from Google Earth° ■ Minnesota Geological Survey ■ Our discussions with Stantec Consulting Services, Inc. A.S. Scope of Services Our scope of services for this project was requested by Mr. Steven Hegland with Stantec Consulting Services, Inc. via email on July 25, 2024. We received authorization to proceed on August 16, 2024. Tasks performed in accordance with our authorized scope of services included: ■ Performing pavement cores and hand auger borings at four locations selected by Braun Intertec. ■ Performing SPT soil borings at location four locations selected by Braun Intertec. ■ Laboratory testing on select soil samples to aid in soil classification and engineering analysis. ■ Preparing this report to summarize our findings and results and to provide design and construction recommendations for McGuire Court, McGuire Circle, and Sunset Court. B. Results B.1. Pavement Core and Hand Auger Boring Results A total of four pavement core and hand auger boring locations were performed on the streets. Locations are shown on the sketch provided in the Appendix. Results are provided in Table 1 and photographs of the cores are provided in the Appendix. BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 3 Table 1. Pavement Core and Hand Auger Boring Results Roadway Core Bituminous Thickness (inches) Apparent Aggregate Base Thickness (inches) Core Condition Notes Sunset Court C-1 3.0 9.0 Low severity stripping in bottom 1" C-2 1.75 9.25 Low -severity stripping in bottom 0.5" McGuire Circle C-3 4.0 9.0 Low -severity stripping in bottom 1" McGuire Court C-4 4.0 5.0 Low -severity stripping in bottom 1" Stripping within cores represents the deterioration of the asphalt/aggregate bond in a bituminous pavement due to the presence of moisture. Stripping often begins at the bottom of the bituminous layer, where it may be in contact with saturated aggregate or soil, and then proceeds upward within the pavement. Low -severity stripping is common in bituminous pavements over time. However, those that have stripped to medium to severe degrees typically are not considered candidates for rehabilitation approaches that may leave any damaged portion of the pavement in place, such as with a mill -and - overlay. B.2. Soil Boring Results B.2.a. Geologic Overview We based the geologic origins used in this report on the soil types, in -situ and laboratory testing, and available common knowledge of the geological history of the site. Because of the complex depositional history, geologic origins can be difficult to ascertain. We did not perform a detailed investigation of the geologic history for the site. B.2. b. Boring Results Table 2 provides a summary of the soil boring results in the general order we encountered the strata. Please refer to the Log of Boring sheets in the Appendix for additional details. The Descriptive Terminology sheets in the Appendix include definitions of abbreviations used in Table 2. BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 4 Table 2. Subsurface Profile Summary* Strata Soil Type — ASTM Classification Range of Penetration Resistances Commentary and Details Pavement Section ■ Eagle Creek Boulevard shoulder bituminous thickness was 7 inches, and apparent aggregate base thickness was 7 1/2 inches. ■ McGuire Court and McGuire Circle bituminous thickness was 4 inches, and apparent aggregate base thickness varied between 3 to 3 1/2 inches. Fill SP-SM, SM 6 to 28 BPF ■ Encountered below the pavement section at borings B-1 and B-4, varying in thickness from approximately 6 to 8 feet. ■ Soils were brown and dark brown in color. ■ Moisture condition was generally moist. Alluvium SP-SM, CL 4 to 13 BPF ■ Encountered at boring B-4 below existing fill and extended to the termination depth of 14 feet. ■ Soils were brown and gray in color. ■ Moisture condition was moist to wet. Glacial Deposits SP, SP-SM, SM 6 to 20 BPF ■ Encountered at Borings B-1, B-2 and B-3 directly below pavement or existing fill, and extending to the termination depths of 14 feet. • Soils were brown and light brown in color. ■ Moisture condition was generally moist. CL 5 to 6 BPF *Abbreviations defined in the attached Descriptive Terminology sheets. For simplicity in this report, we define existing fill to mean existing, uncontrolled or undocumented fill. 6.2.c. Groundwater While advancing our borings, groundwater was encountered in Boring B-4 at a depth of 13 feet, corresponding to elevation 808. We anticipate that this was perched groundwater, and the actual groundwater level is below the termination depth of our soil borings. Project planning should expect seasonal and annual groundwater fluctuations. BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 5 B.2.d. Laboratory Test Results Table 3 presents the results of our laboratory tests performed on samples from the hand auger borings and SPT soil borings. Table 3. Laboratory Classification Test Results Sample ID Sample Depth (ft) Classification Moisture Content (w, %) Percent Passing #200 Sieve Percent Retained #4 Sieve C-1 0.3 SM w/Gravel 5.5 16 30 C-2 0.1 GP -GM 4.4 12 54 C-3 0.3 GP -GM 5.3 8 70 C-4 0.3 GM 5.5 13 48 B-3 2.5 SC 18.9 49 --- B-4 12.5 CL 30.0 --- --- Chapter 4 of the MnDOT Pavement Design Manual states that the gradation of the existing aggregate base is an important design attribute for FDR. Ideally, the existing aggregate base material should have a gradation with a minimum of 40 percent retained on the #4 sieve and a maximum of 10 percent passing the #200 sieve. Table 4 shows the variance between these gradation requirements and the test results. To improve the characteristics of the reclaim material near the area represented by core C-1, consider adding 100% crushed chip seal rock (FA-3 per MnDOT Specification 3127) on the existing pavement prior to reclaiming the pavement section. Table 4. Aggregate Base Gradation Variances Sample ID Location Lab Result Variance from Minimum 40% Retained on #4 Sieve (percentage points) Lab Result Variance from Maximum 10% Passing #200 Sieve (percentage points) C-1 Sunset Court 10 6 C-2 --- 2 C-3 McGuire Circle --- --- C-4 McGuire Court --- 3 BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 6 C. Recommendations C.1. Discussion of Pavement Repair Options According to the explorations performed on McGuire Court, McGuire Circle, and Sunset Court, bituminous thicknesses varied between 1.75 and 4 inches and averaged about 3.5 inches, and aggregate base thicknesses varied between 3 and 9.25 and averaged about 6 inches. It is our understanding the city is considering full -depth reclamation (FDR) as the repair for these streets. Based on the in -place thicknesses, each street is a good candidate for FDR. Our recommendations for FDR are provided below. C.2. FDR Recommendations C.2.a. Pulverization and Compaction We recommend following MnDOT Specification 2215 for the reclaiming process. We recommend reclaiming to a depth of approximately 6 to 8 inches. We recommend removing excess reclaimed material to minimize grade changes, while achieving a 10-ton capacity. We anticipate approximately 4 inches of material will need to be removed. If desired, excess reclaimed material can be reused as backfill or on other projects. If undisturbed, we anticipate that any remaining aggregate base and the underlying subgrade will provide sufficient structure to support construction traffic. C.2.b. Proofroll Following pulverization of the in -place materials, we recommend all exposed materials be surface compacted and proof rolled to check for the presence of localized weak areas. The proofroll should be performed with a fully loaded, tandem axle dump truck at walking speed. The proofroll should be observed by a geotechnical engineer or qualified observer. Any detected weak areas should be corrected with a subcut and backfilled with excess reclaimed material or other suitable material such as MnDOT Class 5 aggregate base. BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 7 C.2.c. Pavement Design Using the MnPAVE Flexible design program, we recommend the pavement section in Table 5. A printout of the MnPAVE design output file are provided in the Appendix. For the design, we classified the subgrade soils as Clay Loam with an assumed R-value of 12 to represent the lowest R-value scenario at Boring location B-3. Table 5. Recommended Pavement Design Repair Type Layer Thickness (inches) Designation/MnDOT Spec. FDR Bituminous Wear 4 (two 2" lifts) SPWEA340C / 2360 Aggregate Base 2 to 4 Reclaim Material / 2215 C.2.d. Materials and Compaction For reclamation, we recommend that reclaimed materials meet MnDOT Specification 2215 for Reclamation. We recommend that the materials be compacted using the Penetration Index Method as per MnDOT Specification 2211. All bituminous mixes should meet the requirements outlined in MnDOT Specification 2360. We recommend the bituminous be placed in lifts between 1 1/2 and 2 inches. For late season paving, thicker lifts will provide more time available for compaction. Warm mix additives and void reduction asphalt membrane (VRAM) should also be considered for late season paving as a compaction aid and performance enhancement at the longitudinal joint. We recommend tack coat meeting MnDOT Specification 2357 be placed between the lifts and along vertical faces where paving will match adjacent pavement. We recommend Gyratory tests on bituminous mixes to evaluate strength and air voids, and density tests to evaluate compaction. C.2.e. Performance and Maintenance We based the above pavement design on a 20-year performance life. This is the amount of time before we anticipate the pavement will require major rehabilitation. This performance life assumes routine maintenance, such as seal coating and crack sealing. The actual pavement life will vary depending on variations in weather, traffic conditions and maintenance. Many conditions affect the overall performance of the pavements. Some of these conditions include the environment, loading conditions and the level of ongoing maintenance. With regards to bituminous pavements, it is common to have thermal cracking develop within the first few years of placement and BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 8 continue throughout the life of the pavement. We recommend developing a regular maintenance plan for filling cracks in pavements to lessen the potential impacts for cold weather distress due to frost heave or warm weather distress due to wetting and softening of the subgrade. C.3. Utilities C.3.a. Subgrade Stabilization The invert elevations for the proposed sanitary sewer line between McGuire Circle and the Eagle Creek Boulevard/Muhlenhardt Road intersection was not provided to us. However, we anticipate it will be buried a minimum of five feet. As such, we anticipate the soils at typical invert elevations will be sandy soils suitable for utility support. However, if construction encounters unfavorable conditions such as soft clay, organic soils or perched water at invert grades, such as at elevation 808 in B-4, the unsuitable soils should be subcut and replaced. We recommend subcutting at least 12 inches and replacement with sand or crushed rock to prepare a proper subgrade for pipe support. C.3.b. Corrosion Potential A majority of the soil borings indicated the site predominantly consists of sandy soils. We consider these soils non- to slightly corrosive to metallic conduits. If utilities extend through clay soils, we recommend bedding the utilities in sandy soil free of any clay lumps or constructing the utilities with non -corrosive materials. D. Procedures D.1. Pavement Coring and Hand Auger Borings Pavement coring and hand auger borings were performed on August 16, 2024. Exploration locations were selected by Braun Intertec and were conducted using a 4-inch core barrel. The bituminous pavement was repaired with a cold -mix bituminous patch immediately after coring. Hand auger borings were performed within the core holes and were backfilled with the auger cuttings. The approximate thicknesses of the bituminous and underlying base materials at the explored locations were measured and recorded in the field. BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 9 D.2. Penetration Test Borings We drilled the penetration test borings with a GeoProbe drill equipped with hollow -stem auger. We performed the borings in general accordance with ASTM D6151 taking penetration test samples at 2 1/2- or 5-foot intervals in general accordance to ASTM D1586. The boring logs show the actual sample intervals and corresponding depths. D.3. Exploration Logs D.3.a. Log of Boring Sheets The Appendix includes Log of Boring sheets for our penetration test borings. The logs identify and describe the penetrated geologic materials and present the results of penetration resistance and other in -situ tests performed. The logs also present the results of organic vapor screening, laboratory tests performed on penetration test samples, and groundwater measurements. We inferred strata boundaries from changes in the penetration test samples and the auger cuttings. Because we did not perform continuous sampling, the strata boundary depths are only approximate. The boundary depths likely vary away from the boring locations, and the boundaries themselves may occur as gradual rather than abrupt transitions. D.3.b. Geologic Origins We assigned geologic origins to the materials shown on the logs and referenced within this report, based on: (1) a review of the background information and reference documents cited above, (2) visual classification of the various geologic material samples retrieved during the course of our subsurface exploration, (3) penetration resistance and other in -situ testing performed for the project, (4) laboratory test results, and (5) available common knowledge of the geologic processes and environments that have impacted the site and surrounding area in the past. D.4. Material Classification and Testing D.4.a. Visual and Manual Classification We visually and manually classified the geologic materials encountered based on ASTM D2488. When we performed laboratory classification tests, we used the results to classify the geologic materials in accordance with ASTM D2487. The Appendix includes a chart explaining the classification system we used. BRAUN INTERTEC Stantec Consulting Services, Inc. Project B2407666 October 18, 2024 Page 10 D.4.b. Laboratory Testing The exploration logs in the Appendix note most of the results of the laboratory tests performed on geologic material samples. The remaining laboratory test results follow the exploration logs. We performed the tests in general accordance with ASTM procedures. D.S. Groundwater Measurements The drillers checked for groundwater while advancing the penetration test borings, and again after auger withdrawal. We then filled the boreholes or allowed them to remain open for an extended period of observation, as noted on the boring logs. E. Qualifications E.1. Use of Report This report is for the exclusive use of the parties to which it has been addressed. Without written approval, we assume no responsibility to other parties regarding this report. Our evaluation, analyses, and recommendations may not be appropriate for other parties or projects. E.2. Standard of Care In performing its services, Braun Intertec used that degree of care and skill ordinarily exercised under similar circumstances by reputable members of its profession currently practicing in the same locality. No warranty, express or implied, is made. BRAUN INTERTEC Appendix BRAUN INTERTEC NV 69.9 -6 17Z0Z/96/06'1-10.1.e0'13W 999L01,8\OVO\9991017Z8\bZ0Z\:d BRAUN INTERTEC The Science You Build On. LOG OF BORING See Descriptive Terminology sheet for explanation of abbreviations Project Number B2407666 Geotech n ical Evaluation City of Shakopee 2025 FDR Feasibility Study Research McGuire Ct/Sunset Cir & Int of Eagle Creek Blvd/ Muhlenhardt Rd. BORING: B-1 LOCATION: DATUM: NAD 1983 HARN Adj MN Scott (US Feet) NORTHING: 242279 EASTING: 2843336 DRILLER: G. Scallon LOGGED BY: H. Olson START DATE: 09/16/24 END DATE: 09/16/24 SURFACE ELEVATION: 897.0 ft RIG: GP-4 METHOD: 3 1/4" HSA SURFACING: Bituminous WEATHER: Clear Elev./ Depth ft — > —11110-1-2908) Description of Materials (Soil-ASTM D2488 or 2487; Rock -USAGE EM 12 0 � Blows (N-Value) Recovery ap tsf MC % Tests or Remarks _ 896.4 PAVEMENT, 4 inches of bituminous over 3 1/2 7-3-3 (6) 13" 4-3-4 (7) 14" 2-2-7 (9) 16" 16-8-7 (15) 14" 7-3-4 (7) 10" Water not observed while drilling. — 0.6 — - 893.0 inches of apparent aggregate base / — FILL: POORLY GRADED SAND with SILT (SP- — SM), fine to medium -grained, trace Gravel, brown, moist _ 4.0 — = — — 888.5 FILL: SILTY SAND (SM), fine to medium- grained, organic, Clay inclusions (possible 5 — Buried Topsoil), brown to dark brown, moist — —Z — 8.5 - — - 883.0 POORLY GRADED SAND with SILT (SP-SM), - fine to medium -grained, trace Gravel, brown, moist, loose to medium dense (GLACIAL 10 — OUTWASH) — _ 14.0 — - — — — END OF BORING 15- Boring immediately backfilled — 20 — 25 — 30 — B2407666 Braun Intertec Corporation Print Date:10/15/2024 B-1 page 1 of 1 BRAUN INTERTEC The Science You Build On. LOG OF BORING See Descriptive Terminology sheet for explanation of abbreviations Project Number B2407666 Geotech n ical Evaluation City of Shakopee 2025 FDR Feasibility Study Research McGuire Ct/Sunset Cir & Int of Eagle Creek Blvd/ Muhlenhardt Rd. BORING: B-2 LOCATION: DATUM: NAD 1983 HARN Adj MN Scott (US Feet) NORTHING: 242612 EASTING: 2843618 DRILLER: G. Scallon LOGGED BY: H. Olson START DATE: 09/16/24 END DATE: 09/16/24 SURFACE ELEVATION: 897.0 ft RIG: GP-4 METHOD: 3 1/4" HSA SURFACING: Bituminous WEATHER: Clear Elev./ Depth ft — > J Description of Materials (Soil-ASTM D2488 or 2487; Rock -USAGE EM 1110-1-2908) Blows (N-Value) Recovery qp tsf MC % Tests or Remarks _ 896.4 PAVEMENT, 4 inches of bituminous over 3 4-4-4 (8) (8) 3-3-3 (6) 14" 7-6-7 (13) 14" 7-5-5 (10) 13" 6-4-6 (10) 14" Water not observed while drilling. — 0.6 - - — - — — — -_ - — - - 883.0 inches of apparent aggregate base / — POORLY GRADED SAND (SP), trace Gravel, — light brown, moist, loose to medium dense12 (GLACIAL OUTWASH) — 5 — — — Silty Sand seams from 10-14 feet 10—x — _ 14.0 — - — - - END OF BORING 15- Boring immediately backfilled — 20- 25 - 30 — B2407666 Braun Intertec Corporation Print Date:10/15/2024 B-2 page 1 of 1 BRAUN INTERTEC The Science You Build On. LOG OF BORING See Descriptive Terminology sheet for explanation of abbreviations Project Number B2407666 Geotech n ical Evaluation City of Shakopee 2025 FDR Feasibility Study Research McGuire Ct/Sunset Cir & Int of Eagle Creek Blvd/ Muhlenhardt Rd. BORING: B-3 LOCATION: DATUM: NAD 1983 HARN Adj MN Scott (US Feet) NORTHING: 242461 EASTING: 2843813 DRILLER: G. Scallon LOGGED BY: H. Olson START DATE: 09/16/24 END DATE: 09/16/24 SURFACE ELEVATION: 913.0 ft RIG: GP-4 METHOD: 3 1/4" HSA SURFACING: Bituminous WEATHER: Clear Elev./ Depth ft — > —I1110-1-2908) Description of Materials (Soil-ASTM D2488 or 2487; Rock -USAGE EM 12 0 � Blows (N-Value) Recovery ap tsf MC % Tests or Remarks _ 912.4 PAVEMENT, 4 inches of bituminous over 3 2-2-4 (6)13" (2 1- - 3 5) 18" 7-7-10 (17) 14" 8-5-11 (16) 18" 8-10-10 (20) 14" 19 P200=49% Water not observed while drilling. — 0.6 _ - 907.0 inches of apparent aggregate base / — CLAYEY SAND (SC), trace Gravel, brown, moist, medium (GLACIAL TILL) 5 — _ 6.0 — - 904.0 SILTY SAND (SM), fine to medium -grained, brown, moist, medium dense (GLACIAL — OUTWASH) _ _ 9.0 — = - 901.0 SILTY SAND (SM), fine to medium -grained, brown, moist, medium dense (GLACIAL 10 —Z OUTWASH) — _ 12.0 — - 899.0 POORLY GRADED SAND with SILT (SP-SM), with Gravel, brown, moist, medium dense — (GLACIAL OUTWASH) _ 14.0 — - — — — END OF BORING 15- Boring immediately backfilled — 20 — 25 — 30 — B2407666 Braun Intertec Corporation Print Date:10/15/2024 B-3 page 1 of 1 BRAUN INTERTEC The Science You Build On. LOG OF BORING See Descriptive Terminology sheet for explanation of abbreviations Project Number B2407666 Geotech n ical Evaluation City of Shakopee 2025 FDR Feasibility Study Research McGuire Ct/Sunset Cir & Int of Eagle Creek Blvd/ Muhlenhardt Rd. BORING: B-4 LOCATION: DATUM: NAD 1983 HARN Adj MN Scott (US Feet) NORTHING: 243303 EASTING: 2843640 DRILLER: G. Scallon LOGGED BY: H. Olson START DATE: 09/16/24 END DATE: 09/16/24 SURFACE ELEVATION: 821.0 ft RIG: GP-4 METHOD: 3 1/4" HSA SURFACING: Bituminous WEATHER: Clear Elev./ Depth ft — CD CD(Soil-ASTM J Description of Materials D2488 or 2487; Rock -USAGE EM 1110-1-2908) Blows (N-Value) Recovery qp tsf MC % Tests or Remarks _ — 819.8 PAVEMENT, 7 inches of bituminous over 7 1/2 inches of apparent aggregate base 19-20-8 (28) 14" 4-3-3 (6) 13" 9-6-7 (13) 14" 6-3-5 (8) 15" 4-2-2 (4) 14" 30 Water observed at 13.0 feet while drilling. - 1.2 - 817.0 FILL: SILTY SAND (SM), fine to medium - grained, trace Gravel, brown, moist — _ 4.0 — - 814.0 • FILL: SILTY SAND (SM), fine to medium- grained, trace Gravel, brown, moist 5 — — _ 7.0 — - — - 808.0 POORLY GRADED SAND with SILT (SP-SM), fine to medium -grained, brown, moist to wet, — loose to medium dense (ALLUVIUM) 10 — — _ 13.0 807.0 LEAN CLAY (CL), brown to gray, wet, soft - 14.0 — — — \(ALLUVIUM) / END OF BORING 15 — Boring immediately backfilled — 20 — 25 — 30 — B2407666 Braun Intertec Corporation Print Date:10/15/2024 B-4 page 1 of 1 Descriptive Terminology of Soil BRAUN INTERTEC The Science You Build On. Based on Standards ASTM D2487/2488 (Unified Soil Classification System) Criteria for Assigning Group Symbols and a Group Names Using Laboratory Tests Soil Classification Group Symbol Group Name' Coarse -grained Soils (more than 50% retained on No. 200 sieve) Gravels (More than 50% of coarse fraction retained on No. 4 sieve) Clean Gravels (Less than 5% finesc) Cu>_ 4 and 1 <_ Cc<_ 3° GW Well -graded gravelE Cu < 4 and/or (Cc < 1 or Cc > 3)° GP Poorly graded gravelE Gravels with Fines (More than 12% finesc) Fines classify as ML or MH GM Silty gravelE FG Fines Classify as CL or CH GC Clayey gravelE FG Sands (50% or more coarse fraction passes No. 4 sieve) Clean Sands (Less than 5% fines") Cu>_ 6 and 1.. C,<_ 3° SW Well -graded sand' Cu < 6 and/or (Cc < 1 or Cc > 3)° SP Poorly graded sand' Sands with Fines (More than 12% fines") Fines classify as ML or MH SM Silty sandFG 1 Fines classify as CL or CH SC Clayey sandFG 1 Fine-grained Soils (50% or more passes the No. 200 sieve) Silts and Clays (Liquid limit less than 50) Inorganic PI > 7 and plots on or above "A" line' CL Lean clayKLM PI <4 or plots below "A" line' ML Silti<LM Organic Liquid Limit - oven dried <0.75 OL Organic clay KLM N Liquid Limit - not dried Organic silt KLM O Silts and Clays (Liquid limit 50 or more) Inorganic PI plots on or above "A" line CH Fat clay"LM PI plots below A line MH KLM Elastic silt Organic Liquid Limit - oven dried OH Organic clay KLM P <0.75 Liquid Limit - not dried KLM Q Organic silt IHighly Organic Soils Primarily organic matter, dark in color, and organic odor PT Peat A. Based on the material passing the 3-inch (75-mm) sieve. B. If field sample contained cobbles or boulders, or both, add "with cobbles or boulders, or both" to group name. C. Gravels with 5 to 12% fines require dual symbols: GW-GM well -graded gravel with silt GW-GC well -graded gravel with clay GP -GM poorly graded gravel with silt GP -GC poorly graded gravel with clay D. CU = D. / Dio Cc = (D30)2 / (D10 x D6o) E. If soil contains >_ 15% sand, add "with sand" to group name. F. If fines classify as CL-ML, use dual symbol GC -GM or SC-SM. G. If fines are organic, add "with organic fines" to group name. H. Sands with 5 to 12% fines require dual symbols: SW-SM well -graded sand with silt SW -SC well -graded sand with clay SP-SM poorly graded sand with silt SP-SC poorly graded sand with clay I. If soil contains >_ 15% gravel, add "with gravel" to group name. J. If Atterberg limits plot in hatched area, soil is CL-ML, silty clay. K. If soil contains 15 to < 30% plus No. 200, add "with sand" or "with gravel", whichever is predominant. L. If soil contains >_ 30% plus No. 200, predominantly sand, add "sandy" to group name. M. If soil contains >_ 30% plus No. 200 predominantly gravel, add "gravelly" to group name. N. PI >_ 4 and plots on or above "A" line. O. PI < 4 or plots below "A" line. P. PI plots on or above "A" line. Q. PI plots below "A" line. PLASTICITY INDEX (PI) 60 50 40 30 20 10 4 0 For classification of fine-cirained soils i + ', ., 7 } �4 '`- and firm-grair'i d fraction of coarse-orained soils. Equation of "NI- A' Horizontal at PI then PI = 0.73 - Equation of "U„ verticalatLL- then PI = 0.9 line = 4 to LL (LL - 20) - line 16 to PI (LL - 8) = 25.5, = 7 ,- , C. ' MH CR OH 1 7 f ICI L O`R OL /,CL r � � - - 10 1.6 20 30 40 50 60 LIQUID LIMIT (LL) DD WD P200 MC OC 70 80 90 100 Laboratory Tests Dry density, pcf qp Pocket penetrometer strength, tsf Wet density, pcf qu Unconfined compression test, tsf Passing #200 sieve LL Liquid limit Moisture content, % PL Plastic limit Organic content, % PI Plasticity index 110 Particle Size Identification Boulders over 12" Cobbles 3" to 12" Gravel Coarse 3/4" to 3" (19.00 mm to 75.00 mm) Fine No. 4 to 3/4" (4.75 mm to 19.00 mm) Sand Coarse No. 10 to No. 4 (2.00 mm to 4.75 mm) Medium No. 40 to No. 10 (0.425 mm to 2.00 mm) Fine No. 200 to No. 40 (0.075 mm to 0.425 mm) Silt No. 200 (0.075 mm) to .005 mm Clay < .005 mm Relative Proportions1- M trace 0 to 5% little 6 to 14% with >_ 15% Inclusion Thicknesses lens 0 to 1/8" seam 1/8" to 1" layer over 1" Apparent Relative Density of Cohesionless Soils Very loose 0 to 4 BPF Loose 5 to 10 BPF Medium dense Dense Standard Penetration Test Modified California (MC) Auger Grab Sample 11 to 30 BPF 31 to 50 BPF Very dense over 50 BPF Consistency of Blows Approximate Unconfined Cohesive Soils Per Foot Compressive Strength Very soft 0 to 1 BPF < 0.25 tsf Soft 2 to 4 BPF 0.25 to 0.5 tsf Medium 5 to 8 BPF 0.5 to 1 tsf Stiff 9 to 15 BPF 1 to 2 tsf Very Stiff 16 to 30 BPF 2 to 4 tsf Hard over 30 BPF > 4 tsf Moisture Content: Dry: Absence of moisture, dusty, dry to the touch. Moist: Damp but no visible water. Wet: Visible free water, usually soil is below water table. Drilling Notes: Blows/N-value: Blows indicate the driving resistance recorded for each 6-inch interval. The reported N-value is the blows per foot recorded by summing the second and third interval in accordance with the Standard Penetration Test, ASTM D1586. Partial Penetration: If the sampler could not be driven through a full 6-inch interval, the number of blows for that partial penetration is shown as #/x" (i.e. 50/2"). The N-value is reported as "REF" indicating refusal. Recovery: Indicates the inches of sample recovered from the sampled interval. For a standard penetration test, full recovery is 18", and is 24" for a thinwall/shelby tube sample. WOH: Indicates the sampler penetrated soil under weight of hammer and rods alone; driving not required. WOR: Indicates the sampler penetrated soil under weight of rods alone; hammer weight and driving not required. Water Level: Indicates the water level measured by the drillers either while drilling ( ), at the end of drilling ( ), or at some time after drilling ( ). Sample Symbols 0 v Rock Core Thinwall (TW)jShelbyTube (SH) Texas Cone Penetrometer Dynamic Cone Penetrometer 5/2021 111-1-1'11111111i1W111111111111 �l raon-r 1 2 PP z s Core #: C-1 Pavement: 3.0 inches Agg Base: 9.0 inches Location: Sunset Court Date: August 30, 2024 Project: B2407666 BRAUN INTERTEC Core #: C-2 Pavement: 1.75 inches Agg Base: 9.25 inches Location: Sunset Court Date: August 30, 2024 Project: B2407666 BRAUN INTERTEC Core #: C-3 Pavement: 4.0 inches Agg Base: 9.0 inches Location: McGuire Circle Date: August 30, 2024 Project: B2407666 BRAUN INTERTEC Core #: C-4 Pavement: 4.0 inches Agg Base: 5.0 inches Location: McGuire Court Date: August 30, 2024 Project: B2407666 BRAUN INTERTEC rnDEPARTMENT OF TRANSPORTATION Created 10/14/2024 8:59 PM MnPAVE 7.103 Design Summary Hot-MixAsphalt MnPAVE File: 20 Year Reliability: 100.0% (85% recommended) 5,000 cycles Project Information District: Metro County: Scott City: Shakopee Project No.: B2407666 Route: Ref. Post: Letting Date: 10/14/2024 Designer: Heidi Olson Soils Engineer: Climate Information Seasons: 5 Location: 44° 42.06' Latitude, 93° 30.2' Longitude Structural Information Layer Type Subtype Thickness, in. 1 Hot -Mix Asphalt C - PG58H-34, 5% Pb, Size B 4.00 2 Aggregate Base FDR 3.00 3 Engineered Soil CL R12 12.00 4 Undisturbed Soil Clay Loam Traffic Information Forecast #: Speed: 30 mph Growth Rate: 0.5% Design Flexible ESALs: 50,000 Notes Disclaimer: The Minnesota Department of Transportation makes no guarantee or warranty, either express or implied, with respect to the reuse of the data provided herewith, regardless of its format or means of its transmission. The user accepts the data "as is", and assumes all risks associated with its use. By accepting of this data, the user agrees not to transmit this data or provide access to it or any part of it to another party unless the user shall include with the data a copy of this disclaimer. The Minnesota Department of Transportation assumes no responsibility, actual or consequential, for damage that results from any users reliance on this data. McGuire and Sunset Street and Utilities Feasibility Report Appendix B Sanitary Sewer Layout and Cost Estimate Appendix B Sanitary Sewer Layout and Cost Estimate 5 Project: 193807215 B-2 OPINION OF PROBABLE COST CITY OF SHAKOPEE 2025 CIP - SANITARY SEWER 193807258 FEASIBILITY STUDY October 23, 2024 (50 Stantec NO. IITEM DESCRIPTION (UNIT I QUANTITY( UNIT PRICE (TOTAL PRICE I SANITARY SEWER SYSTEM 1 MOBILIZATION LS 1 $ 22,500.00 $ 22,500.00 2 TRAFFIC CONTROL LS 1 $ 10,000.00 $ 10,000.00 3 EROSION CONTROL LS 1 $ 3,500.00 $ 3,500.00 4 CLEARING & GRUBBING LS 1 $ 10,000.00 $ 10,000.00 5 REMOVE BITUMINOUS TRAIL SQ YD 0 $ 50.00 $ - 6 REMOVE BITUMINOUS PAVEMENT SQ YD 50 $ 55.00 $ 2,750.00 7 ADJUST SANITARY SEWER FRAME AND RING CASTING EACH 1 $ 750.00 $ 750.00 8 CONNECT TO EXISTING SANITARY MANHOLE EACH 1 $ 5,500.00 $ 5,500.00 9 INSTALL 4' DIA SANITARY MANHOLE EACH 4 $ 7,000.00 $ 28,000.00 10 SANITARY STRUCTURE OVERDEPTH (>12') LIN FT 10 $ 600.00 $ 6,000.00 11 8" PVC SEWER PIPE SDR 35 (OPEN CUT) LIN FT 950 $ 70.00 $ 66,500.00 12 8" HDPE SEWER PIPE SDR 11 (DIRECTIONALLY DRILLED) LIN FT 550 $ 125.00 $ 68,750.00 13 8"x 6" PVC WYE EACH 12 $ 375.00 $ 4,500.00 14 SANITARY SEWER SERVICE EACH 12 $ 3,500.00 $ 42,000.00 15 IMPROVED PIPE FOUNDATION - 2' THCK LIN FT 90 $ 100.00 $ 9,000.00 16 BITUMINOUS TRAIL SQ YD 0 $ 100.00 $ - 17 BITUMINOUS PAVEMENT SQ YD 50 $ 150.00 $ 7,500.00 18 RESIDENTIAL LANDSCAPING EACH 12 $ 2,000.00 $ 24,000.00 19 TURF RESTORATION LS 1 $ 15,000.00 $ 15,000.00 SUBTOTAL BASE BID $ 326,250.00 BASE BID $ 326,250.00 [ 15%] CONTINGENCY $ 48,937.50 [15%] ENGINEERING/ADMIN $ 48,937.50 TOTAL CONSTRUCTION COSTS $ 424,125.00 NUMBER OF BENEFITED PROPERTIES 12 CONSTRUCTION COSTS PER PROPERTY $ 35,343.75 FEES AND CONNECTION COSTS PER PROPERTY (AVG LOT AREA 2.4 ACRES) (1) $ 19,783.00 TOTAL COST PER LOT $ 55,138.75 (1) Cost includes assumed additional costs for property owner beyond construction including area fees, connection charges and cost of contractor to install sewer service to the homes City of Shakopee PROJECT NO. 193807258 UJCC'Ja}Uo}S'MMM '07SS NW 'slgodoauu, OGCL 'anuenV G.,10101, ££L 3a4uelS ON OII 31V0 a 111VNOIs .31NVN 1,11, ISNAIWW 0 31Vf11S.03110 SMO3W1VI3H1AH,1ONMVflVOSN10bd.SN3OIl Alf, VLNNIIO""ldiVf"aVVWHA19AJ3;09:13VH1, dO32Sd0 NOIIVOI3IO3 8 31008 - 311308Jd '8 NY -Id 31AIYN 13fO�ld ` 1OS]NNIW '11dONVHS JO AlID Q 0 O Z I 0£6 1 / _-1 /1" ."_ -V \ \ f- Z16 ---• lu I I i IIII\ '' , 1\ 11 1 1 / I \\ \ 'I III /// \ \I ) I Il 11 j I j � I \\ I I I 111� w �\ / \`/ Q�� 1 o � N J L 0 - b06 O O O O� 00 /V1„800'716ANI (007T=4) 00'9Z6 1,1R1 00'0 SO T£'£9+£Z VlS N „8 TL'I6 N,,8ILI6 3 „8 TL'T6 (00'ZI=Q) Tit £0 00'0 S0 S6'Z9+L. 1 ANI ANI \. ANI W:RI d-LS 0 £-VS M „8 00' 3 „8 00' (007T=O) 00' 00'0 SO 91,81 @J 006 ANI 806 ANI 916 WRI -0Z V1S: NI „8 TT 6,8 AN1 S„8TT6,8ANI 1 (007I=4) TT T68 WRI 0'0 SO S6`£0 ST VlS 0'0T VS W O 00 00 CO O O O 60 Ln 1- co co co N „8 OL'8£8 ANI 3 8 0£'6£8 ANI S „8 8 £.B-.AN� (0T'TT=a) 08'6178 1421 00'0 S0 Z17'ZT+OT: VlS £-VSX3 co co co 00'9Z6 O'9Z6 SL'tZ6 8'17Z6 L6'ZZ6 0'£Z6 6L'TZ6 8'TZ6 170'0Z6 O'0Z6 £0'816 O'8T6 TL'916 L'9T6 Z91716 9'716 85'ZT6 9'ZT6 0T'0T6 T'OT6 SS'L06 S'L06 9.1'506 Z'S06 TI.£06 T'£06 Z£'006 £'006 6L'L68 8'L68 Tb'S68 17'568 91.£68 Z'£68 66'068 0' 168 Z0'688 O'688 S9'988 9'988 S8'S88 8'588 L6'588 O'988 00'988 O'988 S0'L88 O'L88 89'L88 L'L88 SZ'888 £'888 TL'S98 L'S98 L17'6178 S'608 IXSX BSZLOSEbI'21O8X 8SZL08E61 'Z-SSSX 85ZL08E61 'Sla��pd "s} �"^P'L-SOI� 8SLL08E61 \Z6LbZ ysilgndoV\duaa}\l000l\o+oPddo\sauoffs\vasq\:O :awau FuiM wo0,01 -1,0,/./60 :a+pO +old McGuire and Sunset Street and Utilities Feasibility Report Appendix C Watermain Layout and Cost Estimate Appendix C Watermain Layout and Cost Estimate 5 Project: 193807215 C-2 OPINION OF PROBABLE COST CITY OF SHAKOPEE 2025 CIP - WATERMAIN EXTENSION COSTS 193807258 FEASIBILITY STUDY October 23, 2024 (Nt Stantec NO. IITEM DESCRIPTION 'UNIT I QUANTITY' UNIT PRICE (TOTAL PRICE I WATER SYSTEM 1 MOBILIZATION LUMP SUM 1 $ 30,000.00 $ 30,000.00 2 TRAFFIC CONTROL LUMP SUM 1 $ 15,000.00 $ 15,000.00 3 CLEARING & GRUBBING LUMP SUM 1 $ 12,500.00 $ 12,500.00 4 REMOVE AND PATCH BITUMINOUS PAVEMENT SQ YD 50 $ 150.00 $ 7,500.00 5 EROSION AND SEDIMENT CONTROL LUMP SUM 1 $ 3,500.00 $ 3,500.00 6 SITE RESTORATION LUMP SUM 1 $ 5,000.00 $ 5,000.00 7 CONNECT TO EXISTING WATERMAIN EACH 2 $ 7,500.00 $ 15,000.00 8 8" DUCTILE IRON WATERMAIN OPEN TRENCH LIN FT 1520 $ 75.00 $ 114,000.00 9 8" HDPE WATERMAIN DIRECTIONALLY DRILLED LIN FT 1760 $ 125.00 $ 220,000.00 10 12" DUCTILE IRON WATERMAIN OPEN TRENCH LIN FT 0 $ 110.00 $ - 11 12" HDPE WATERAMAIN DIRECTIONALLY DRILLED LIN FT 0 $ 150.00 $ - 12 24" STEEL CASING FOR JACKED CASING LIN FT 110 $ 750.00 $ 82,500.00 13 8" GATE VALVE AND FITTINGS EACH 4 $ 4,250.00 $ 17,000.00 14 12" GATE VALVE AND FITTINGS EACH 0 $ 6,500.00 $ - 15 16" GATE VALVE AND FITTINGS EACH 1 $ 8,500.00 $ 8,500.00 16 8" PRESSURE REDUCTION VALVE EACH 1 $ 75,000.00 $ 75,000.00 17 INSTALL HYDRANT AND VALVE EACH 5 $ 7,500.00 $ 37,500.00 18 WATER SERVICES EACH 12 $ 2,250.00 $ 27,000.00 19 WATERMAIN FITTINGS LUMP SUM 1 $ 30,000.00 $ 30,000.00 SUBTOTAL BASE BID $ 700,000.00 BASE BID $ 700,000.00 [ 15%] CONTINGENCY $ 105,000.00 [15%] ENGINEERING/ADMIN $ 105,000.00 SPU REINVESTMENT OF AREA FEES $ (154,339.20) SPU COST SHARE OF 1/2 OF JACKED CASING PIPE $ (41,250.00) TOTAL CONSTRUCTION COSTS $ 714,410.80 NUMBER OF BENEFITED PROPERTIES 12 CONSTRUCTION COSTS PER PROPERTY $ 59,534.23 FEES AND CONNECTION COSTS PER PROPERTY (AVG LOT AREA 2.4 ACRES)(1) $ 23,500.00 TOTAL CONSTRUCTION COSTS $ 83,046.23 (1) Cost includes assumed additional costs for property owner beyond construction including area fees, connection charges and cost of contractor to install water service from curb stop to the homes [PROJECT NAME] [OWNER NAME] PROJECT NO. [XXXXX] PAGE 1 OF 1 -'pP_ut cIP u 8" Watermain- Directionally —Drilled for Looping --o 12" Watermain- Directionally Drilled for Looping High Pressure Water Loop 12Watermain by others 8" Watermain- Directionally Drilled A 9,2 Ramsey County Carver County Hennepin County Dakota County Scott County '11.(epsordinate System, NAD 1983 UTM Zone 15N 2. Data Sources: MNDOT. ESRI Image, Service 3. Background: ESRI, 2023 Legend Project Area I=1 High Pressure Water Loop - 8" Proposed Watermain 12' Proposed Watermain 12" Watermain- Directionally Drilled for Looping — Watermain 0 • 0 0 I I Water Valves Hydrants Storm Sewer Storm Manholes Storm Inlets Storm Discharge Points Sanitary Gravity Main Sanitary Manholes Parcels Contour (2ft) 150 300 Feet (At original document size of 11x17) 1:3,600 Stantec Project Location T115N, R22E, S13 Shakopee, Scott Co , MN Prepared by TAW on 2024-09-13 Client/Project City of Shakopee Feasibility Study 193807258 Figure No, 1 Title Watermain Alignments Page 1 of 1 Disclaimer. This document has been prepared based on infognation provided by others as cited in the Notes section. Stantec has verified the accuracy and/or completene. of this information and shall not be responsible for any errors or omissions which may be incorporated herein as a result. Stantec assumes no responsibility for data supplied in electronic fognalt, and the recipient accepts full responsibility for verifying the accuracy and completeness of the data. McGuire and Sunset Street and Utilities Feasibility Report Appendix D Roadway Project Cost Estimate 5 Appendix D Roadway Project Cost Estimate Project: 193807215 D-3 OPINION OF PROBABLE COST CITY OF SHAKOPEE 2025 CIP - Sunset Court Roadway Costs 193807258 FEASIBILITY STUDY October 21, 2024 CVStantec NO. I ITEM DESCRIPTION I UNIT I QUANTITY' UNIT PRICE (TOTAL PRICE I Full Depth Reclaimation Area 1 MOBILIZATION LS 1 $ 10,000.00 $ 10,000.00 2 TRAFFIC CONTROL LS 1 $ 1,000.00 $ 1,000.00 3 EROSION CONTROL LS 1 $ 500.00 $ 500.00 4 MILL BITUMINOUS PAVEMENT 1.5" SQ YD 0 $ 5.00 $ - 5 CHIP SEAL FA-3 TN 70 $ 35.00 $ 2,450.00 6 RECLAIM BITUMINOUS PAVEMENT SQ YD 2200 $ 6.00 $ 13,200.00 7 REMOVE BITUMINOUS PAVEMENT SQ YD 0 $ 40.00 $ - 8 COMMON EXCAVATION - UNSUITABLE BASE CU YD 80 $ 30.00 $ 2,400.00 9 CLASS 5 AGGREGATE BASE TON 140 $ 30.00 $ 4,200.00 10 BITUMINOUS TACK COAT GAL 110 $ 5.00 $ 550.00 11 BITUMINOUS BASE COURSE MIX (2") TON 270 $ 100.00 $ 27,000.00 12 BITUMINOUS WEAR COURSE MIX (2") TON 270 $ 105.00 $ 28,350.00 13 DRIVEWAY RESTORATION EA 4 $ 1,200.00 $ 4,800.00 14 PAVER DRIVEWAY RESTORATION EA 4 $ 2,000.00 $ 8,000.00 15 TOPSOIL RESTORATION CU YD 12 $ 50.00 $ 600.00 16 TURF RESTORATION LS 1 $ 1,500.00 $ 1,500.00 SUBTOTAL BASE BID $ 104,550.00 BASE BID $ 104,550.00 [15%] CONTINGENCY $ 15,682.50 [20%] ENGINEERING/ADMIN $ 24,046.50 TOTAL CONSTRUCTION COSTS $ 144,279.00 [PROJECT NAME] [OWNER NAME] PROJECT NO. [XXXXX] PAGE 1 OF 1 OPINION OF PROBABLE COST CITY OF SHAKOPEE 2025 CIP - McGuire Circle & Court 193807258 FEASIBILITY STUDY October 21, 2024 CVStantec NO. ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE Full Depth Reclaimation Area 1 MOBILIZATION LS 1 $ 15,000.00 $ 15,000.00 2 TRAFFIC CONTROL LS 1 $ 2,000.00 $ 2,000.00 3 EROSION CONTROL LS 1 $ 1,000.00 $ 1,000.00 4 MILL BITUMINOUS PAVEMENT 1.5" SQ YD 0 $ 5.00 $ - 5 RECLAIM BITUMINOUS PAVEMENT SQ YD 4500 $ 6.00 $ 27,000.00 6 REMOVE BITUMINOUS PAVEMENT SQ YD 0 $ 40.00 $ - 7 COMMON EXCAVATION - UNSUITABLE BASE CU YD 150 $ 30.00 $ 4,500.00 8 CLASS 5 AGGREGATE BASE TON 270 $ 30.00 $ 8,100.00 9 BITUMINOUS TACK COAT GAL 230 $ 5.00 $ 1,150.00 10 BITUMINOUS BASE COURSE MIX (2") TON 540 $ 100.00 $ 54,000.00 11 BITUMINOUS WEAR COURSE MIX (2") TON 540 $ 105.00 $ 56,700.00 12 DRIVEWAY RESTORATION EA 13 $ 1,200.00 $ 15,600.00 13 TOPSOIL RESTORATION CU YD 30 $ 50.00 $ 1,500.00 14 TURF RESTORATION LS 1 $ 3,000.00 $ 3,000.00 SUBTOTAL BASE BID $ 189,550.00 BASE BID $ 189,550.00 [15%] CONTINGENCY $ 28,432.50 [20%] ENGINEERING/ADMIN $ 43,596.50 TOTAL CONSTRUCTION COSTS $ 261,579.00 [PROJECT NAME] [OWNER NAME] PROJECT NO. [XXXXX] PAGE 1 OF 1 McGuire and Sunset Street and Utilities Feasibility Report Appendix E Preliminary Assessment Roll 5 Appendix E Preliminary Assessment Roll Project: 193807215 E-4 McGuire Circle and Court PRELIMINARY ASSESSMENT ROLL TOTALSTREET COSTS $ ASSESSABLE STREET COSTS (30%) $ TOTAL 261,579.00 78,473.70 Per Lot PROPERTY NUMBER PID PROPERTY ADDRESS TAXPAYER NAME TAXPAYER ADDRESS Street Assessment Units Assessment 1 270530010 8550 MCGUIRE CIR SHAKOPEE, MN 55379 BRANDON HREHA 8550 MCGUIRE CIR SHAKOPEE, MN 55379 1 $ 6,539.00 2 270530020 8563 MCGUIRE CIR SHAKOPEE, MN 55379 TERRY AND CAROL KANITZ 8563 MCGUIRE CIR SHAKOPEE, MN 55379 1 $ 6,539.00 3 270530030 8569 MCGUIRE CIR SHAKOPEE, MN 55379 JEFFREY AND PARIS SOLBERG 8569 MCGUIRE CIR SHAKOPEE, MN 55379 1 $ 6,539.00 4 270530040 8575 MCGUIRE CIR SHAKOPEE, MN 55379 DENNIS AND JEANETTE VIX 8575 MCGUIRE CIR SHAKOPEE, MN 55379 1 $ 6,539.00 5 270530050 8579 MCGUIRE CIR SHAKOPEE, MN 55379 CHARLOTTE JUNE 8579 MCGUIRE CIR SHAKOPEE, MN 55379 1 $ 6,539.00 6 270530060 8583 MCGUIRE CIR E SHAKOPEE, MN 55379 RICHARD CUTTS JR. 8583 MCGUIRE CIR E SHAKOPEE, MN 55379 1 $ 6,539.00 7 270530080 8621 MCGUIRE CT SHAKOPEE, MN 55379 TOMMY AND SUSAN JOHNSON 8621 MCGUIRE CT SHAKOPEE, MN 55379 1 $ 6,539.00 8 270530110 8673 MCGUIRE CT E SHAKOPEE, MN 55379 ANDREW AND JENNA KNOKE 8673 MCGUIRE CT E SHAKOPEE, MN 55379 1 $ 6,539.00 9 270530120 8711 MCGUIRE CT E SHAKOPEE, MN 55379 BRADLEY AND STACY SHRADER 8711 MCGUIRE CT E SHAKOPEE, MN 55379 1 $ 6,539.00 10 270530130 8730 MCGUIRE CT SHAKOPEE, MN 55379 NICOLE GOTTWALDT AND JEFF JOHNSON 8730 MCGUIRE CT SHAKOPEE, MN 55379 1 $ 6,539.00 11 270530140 8624 MCGUIRE CT E SHAKOPEE, MN 55379 LADONNA CLEVELAND 8624 MCGUIRE CT E SHAKOPEE, MN 55379 1 $ 6,539.00 12 270530150 8574 MCGUIRE CT E SHAKOPEE, MN 55379 8574 MCGUIRE COURT TRUST 8574 MCGUIRE CT E SHAKOPEE, MN 55379 1 $ 6,539.00 12 $ 78,468.00 Sunset Court PRELIMINARY ASSESSMENT ROLL TOTALSTREET COSTS $ ASSESSABLE STREET COSTS (30%) $ TOTAL 144,279.00 43,283.70 Per Lot PROPERTY NUMBER PID PROPERTY ADDRESS TAXPAYER NAME TAXPAYER ADDRESS Street Assessment Units Assessment 13 271460070 8828 SUNSET CT SHAKOPEE, MN 55379 GERI HOAG 8828 SUNSET CT SHAKOPEE, MN 55379 1 $ 6,183.00 14 271460060 8760 SUNSET CT SHAKOPEE, MN 55379 JONAS AND JANE THOMAS 8760 SUNSET CT SHAKOPEE, MN 55379 1 $ 6,183.00 15 271460050 8679 SUNSET CT SHAKOPEE, MN 55379 MARIO GRAEBER 8679 SUNSET CT SHAKOPEE, MN 55379 1 $ 6,183.00 16 271460040 8757 SUNSET CT SHAKOPEE, MN 55379 RONALD D'AMICO 8757 SUNSET CT SHAKOPEE, MN 55379 1 $ 6,183.00 17 271460031 8785 SUNSET CT SHAKOPEE, MN 55379 DAVID AND STACEY BREMER 8785 SUNSET CT SHAKOPEE, MN 55379 1 $ 6,183.00 18 271460021 8855 SUNSET CT SHAKOPEE, MN 55379 STACY PAHL PO 458 SAVAGE, MN 55378 1 $ 6,183.00 19 271460010 8925 SUNSET CT SHAKOPEE, MN 55379 STEPHEN WALLFRED REVOCABLE TRUST 8925 SUNSET CT SHAKOPEE, MN 55379 1 $ 6,183.00 7 $ 43,281.00 5 5 Stantec c cu E cu c ro 0 Ci_ .4-) s 4-) 4-) i Q4J CU v) 0 C 1 0 = (1) L.L CC Lr) N CD N CI F-25-OO 1 Improvement Public Hearing November 19, 2024 -a m —0 0 ca 0 J V N —0 o_"124 O Area A - McGuire Court and McGuire Circle Resident Surveys Feasibility Report • Originally in 2023 CIP for mill and overlay • Pavement condition dictated FDR • Area B - Sunset Court Resident Survey Feasibility Report 0 0 -773 aJ ateJ CU a) V 0 C CU c TS •W • Originally in 2023 CIP for mill and overlay • Pavement condition dictated FDR • Area A - McGuire Court and McGuire Circle o) v, tr) 4--, 4--, r0 00 �' -_ 0 c 0 .- +� d a) � � � v; c ra >, V O > Q ra +� c _cO _c cn O Q • a.)7 r0 c u, -0 ra 03 >> 0 0_-0 E (0 -0 aJ aJ V) 4-, 0) Na if)r _c'0 L D aJ - E O ra L E N Q I- ro a' aJ •� N s O c Q u Cu (II �' aJ cn -'c Ln -c -05c 77) "rA>, i 4- •4 • ro V " _ O =1 d' CO a) aJ ra dl V a--+ v, c/1 (i) '3' E L m v, 3 ( s >> L- co �_ Q D a3 _C ra c LE V u ._ •v, to O �� - i .4 O v +� -p 4, p s p ro _ 7-o c +-, Q aU a) V v) E N .� Nci) 4; u i .� 'r6 01 ra p • ,C 00 x '= O a p _Cu *E O a) N-0 _I 0) 0_ u- .� Q Q� .X p O N ,x p w 8: • Z co 0 Q Area B - Sunset Court Conditions • +�-+ cn +-► i O �O ra s O 03 N �J > s OO s Ln O 0 i `� E 0 �; 0 ra 7 v, 4u -0•7 C ru Q ras '03 � `r' (t 00 ��a) v) _C-t j V s 03 •t 0) N O ro N — i, - 'i 01 01 LE .� 4U 0_ , .7) -0 -ai ro , . _ -I-, 4J (U rk3 + • O CU D " C c dJ C1 O +-► ' op -CO cu N N v J L.)-0 rovements E Q 0 0 • O Lfl O cn N O s c D a) z aU § +-' v) L.) -CN ca .2 CU Li M O dJ Q cn +� z Z N s dJ " o L.)+-+ O H 1 > v L.)� Z Q E. cA -0 7c H v v 0 TO CU i > 3o �roE aZ45M O r� Lis N cn O u Z � � s ate--+ ca V N s ,� w 0_ -1 0c, C C dJ cn 0). — oO , co CO a) cCsa) ra ra Q • m ._ mprovements -0 64' Q 0 nW 0 CV ) Restoration os cu -a -0 (1) -a u 4u r" _0 Q v 4u l . _ - 1T5 M▪ I O s •- N ▪ u / O W • 73 (I) E 4— (1) O " 73 'a) E w +a . W a •_ .§ • z u o V tu' c tr) _O c To V V j( W C CU (10 .L > C ^' O '5 _c) -0 u 4u - • - Li)•— O V . c 0 Q 0 J— J • -a O 0 E O u s cu -a J 4 cn O O v -0 4� >` �s Proposed Cost Apportionment Table 1 - Estimated Cost & Fun Lfl LI. CT) 0 c •... 3" t c c 0J E cu a0 3 Lfl U- Estimated Total c CL X +0 uJ E 294,100.00 294,100.00 ( Estimated Construction Cost Street & Utility 0 0 0 0 LA rri 1-1 lr) kr) 00 0 O. r<' .zt kD CN1 ao OJ c o bO o LnuJ v, a) •_ •_ cu clo c c •_ •_ c < 405,858.00 405,858.00 t4 Total Estimated Project Costs (Feasibility) Estimated Revenue 121,749.00 284,109.00 ij 121,749.00 284,109.00 405,858.00 405,858.00 Total Estimated Revenue (Feasibility) c.5 z H z > 2 X r'S cj zz? P:1", X 4,5 Ps] 1 Special Assessments Preliminary Assessment Rate Table r-a A - McGuire Court : M Guir- Cir - MillMbfali W 75s -o ^ 0O +a) 1..r) Q >� �N N- 4) N.7cnaEn O +, c .cu cu �(w 2 aQE 5 0 v)•,q_ a, OO _a > > cuO 2u E •� Q., '.� c cu _a cu a) o_ rz _a > w 0_ . v) fl cu > v) cn E111 '— V O +� — O can. _, — �-' O .-, .4,, L-" o 4J a +� O CU +-J c6O Q a E CU tr) 0) — � cay) (1) -C w 02 4J rz,zii �O•-E },c tA .- 22 arn CU (53, 4-; = (0 _a t; _a 4u E Q '� VE30 N _E( Ou4).-74J O tAQ) M5 ‘" C ' "' (0 oCU • 7C) 4- > C s) c� can V Nti) O �� O 2 a)= --J0(13 (0 M 0 2 >.‘ V) L_ a E 0_ u u w -a 2 -0 4-'c i-c' ,T,) Yo E v) -a v) cu cu < icu — -a _C v) v) Q) O • , ro �' +� cn a)� 4� cn 4-0 2 n V -;4-1 4� E- m= S Li'u 0- tad c O 4J D O cn cn `~ c +-, 03 4u S rz V o_a tau 2 aw O—E Ocn62 .-+� W v) M MI I_I_ acot (la V V 1 ca tsa ..a tug. 2 `� zg lt;Ecissizt snn loo44••£•I•• :3 V •_ aS EXHIBIT A 0 0 0_ a) a) 0 -o fo 4, V -0 4J Q) O V 13"-' O a) 0- -C O to 0) N > O v, s Q • cn •— 0- T� aJ 1 cc V c .O cn V -o L•— � O ' I, W v' C • c O ca V v, • C cz3 I anuar 7, 202 0 9- aJ E aJ 0) CD N 0 S aJ 0_ (f) co co aJ 0 0._ V 0 V Project Bids a Q 0 0 ea 0)) • — V W CC V 00 ro aJ LL L (NJ O (NI .O V 470 V) 0 V a) m L N O N 4-0 0) 0 03 4-0 O V\ Construction a) V 0 9- no 0 a) Q a) 0 WianiZZATIM SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 12.a November 19, 2024 Tax Increment Financing (TIF) District No. 22, Preliminary Plat, and Planned Unit Development (PUD) for Eagle Pointe Estates Amanda Schwabe, Planner Michael Kerski Action to be considered: Adopt Ordinance 02024-010 approving Planned Unit Development District #14 (Eagle Pointe Estates), approve Resolution R2024-146 approving the Preliminary Plat for Eagle Pointe Estates, and approve Resolution R2024-147 approving Tax Increment Financing (TIF) District No. 22. Motion Type: Adopt Background: Discussion: Site Information: Property Owners: Shakopee Gravel, Inc. (PID's 279160102, 279160110, 279170020) Michael Hawkins (PID 279160120) Total Project Area: 140 acres Current Zoning: Agriculture Preservation (Ag) Proposed Zoning: Planned Unit Development (PUD) Current 2040 Guiding: Mixed Use Center & Suburban Residential The city worked with both House and Senate members to pass special legislation specifically addressing the need for improvements to the existing gravel pit including the re -compaction of much of the area. The total project value including buildings, public improvements and site import and compaction is approximately $375 million. We anticipate that once the final development plans are submitted for grading and improvements, the value will be higher. The specific state legislation passed for this site allows a tax increment financing district (TIF) to be created for the area that could be used to remediate the site and for necessary public improvements. This was similar to legislation passed for similar gravel pits in Apple Valley, Maple Grove and Edina. Centennial Lakes in Edina is a similar mixed use development that includes a major public amenity, and was built from 1988 until 2000. The value of Shakopee Gravel TIF is approximately $23 million over the life of the district (20 years). There is substantial risk to the redeveloper since it will need to purchase the property, begin site remediation, install necessary public infrastructure including the creation of the lake, prior to any vertical construction on the site. It is anticipated that it would take at least 24 months to grade the site and then engineers would need to monitor settlement before any building pads could be constructed on. It is likely the commercial/retail area and two proposed market rate apartment buildings and the proposed age restricted (over 55) apartment on the lake would be constructed once preliminary grading is completed while waiting for the other residential sites to become buildable. Any TIF returns to the redeveloper are dependent on the actual development that occurs and the value over the 20- year period. In this District, the redeveloper will have what's known as a "pay go" note to them. They only receive taxes after they are generated and paid. Shakopee Gravel, Inc., has applied for a mixed use redevelopment project on the Shakopee Gravel site in the southwest corner of 17th Avenue/CH 16 and Mystic Lake Drive/CH 83. A neighborhood meeting was held and well attended by adjacent residents whom were largely positive about the project. The Eagle Pointe Estates project proposes to include approximately 155 single-family residences, 110 attached townhomes, 74 detached townhomes, up to 534 apartment units, approximately 174,000 sq. ft. of commercial/retail/office/medical space, and approximately 23 acres of open space. As part of the PUD requirements, a minimum of 15% of the lot area shall be open space. As proposed, the development will include over 16% of open space dedicated to the public. The project area also includes a proposed water treatment plant which would be owned and operated by Shakopee Public Utilities (SPU) on approximately 9.52 acres owned by Michael Hawkins. This facility would process raw water from the SPU wells in the area and provide any necessary treatment and then distribute the water to customers. All activities would be within the building and would have minimal staffing and trucking. Water from the facility would be used to maintain the lake levels. SPU anticipates that water treatment will be needed as regulations change at both the state and federal level. PUD Amendments will be necessary prior to development of all future phases. No building designs are being approved with this action. At the time of final plat and PUD Amendments, the specific users will be known and the applicants will be required to be substantially consistent with the approved Master Plan and meet or exceed the performance and design standards required for the development and meet City Code. The residential components of the project include a variety of lot sizes as well as attached and detached options as summarized in the table below. Housing Type Number of Lots Lot Widths Front Setback Side Setback (Interior) Side Setback (Street) Rear Setbacks Minimum Lot Size (Sq. Ft.) Average Lot Size (Sq. Ft.) Attached Townhomes 110 NA 22 ,,� 20 20'NA 30' NA Detached Townhomes 49 35'20'5'10'25'4,500 4,939 25 40' —25' 5' 15' 25' 5,000 8,149 Single- Family 93 52' 25' 6 15' 25' 6,500 8,189 62 65' ,251 7.5' 15' 25' 8,125 10,997 Multi -Family /Apartments 3 NA 30'30'30'30'NA NA *22' to private road/alley & 25' to public Right of Way The project includes a number of housing types including a new detached townhouse with garages to the rear along a private alley. Engineering suggested this change to eliminate a large number of driveways along the road. It also creates a more walkable street with front doors facing the street with stoops. The proposed townhomes along the lake also have front facing doorways along the lake. City and Scott County staff along with the applicant have spent significant time reviewing the proposed street alignments, which are reflected in the Master Plan/Overall Site Plan dated October 30, 2024. Vehicular access to the site will be from the development of Eagle Pointe Parkway from 17th Avenue/CR 16 running southeasterly to Mystic Lake Drive/CH 83. A traffic signal will be installed at the 17th Avenue/CH16/ Eagle Pointe Parkway intersection which additional right of way dedication for a dedicated right turn lane in the future when Emblem Way to the north is improved with future development. The access to Mystic Lake Drive/CH 83 from the development will be limited to a 3/4 access. Additional internal streets will provide access to Philipp Avenue to the northwest of the site as well as access to Thrush Street to the south. Traffic studies have been completed by the applicant which confirm the need for a signal at 17th Avenue/CH 16. Alleys shown on the plat will be private and all other streets will be public, including the streets through the commercial/retail area. The project includes approximately 23 acres of dedicated trails and open space/ponding, portions of which will be improved by the city with amenities such as a covered pavilion, a scenic pier, a fountain, passive and active play areas and a winter sledding hill and ice skating on the lake, weather permitting. The applicant is proposing extensive sidewalk and trail connections for adjacent neighborhoods to the proposed open space and commercial/retail areas. Because of the number of trails and density in the surrounding area, the project proposes that trails around the lake will be lighted at night. An Environmental Assessment Worksheet (EAW) was completed per Minnesota Environmental Quality Board (EQB) Rules, Chapter 4410, part 4410.1000, Subpart 3 and Resolution R2024-092 was approved by the City Council on June 18, 2024. That study called for traffic improvements at the project site, which have been included in the project budget, which includes a three quarter intersection on CH83 and a new traffic signal at the entrance on Eagle Creek along with a new roundabout internal to the project. Recommendation: The Planning Commission held Public Hearing and reviewed the request at their November 7, 2024 meeting, and by a 7-0 vote, recommended approval of the PUD and Preliminary Plat with the proposed conditions. The Planning Commission voted 6-0 (1 commissioner abstained) to recommend approval of the Tax Increment Financing (TIF) application. Approve Resolution R2024-146 approving the Preliminary Plat of Eagle Point Estates Adopt Ordinance 02024-010 approving Planned Unit Development (PUD) #14 Approve Resolution R2024-147 approving the Tax Increment Financing (TIF) District No. 22 Budget Impact: N/A Attachments: Eagle Pointe Estates Preliminary Plat Resolution R2024-146.pdf PUD Ordinance 02024-010.pdf Shakopee Gravel TIF Resolution R2024-147.pdf Applicant Narrative.pdf Concept Elevations.pdf Eagle Pointe Estates Master Plan.pdf Preliminary Landscape Plan with comments.pdf Preliminary Plat with staff comments.pdf Engineering Memo PUD and PP Review (Shakopee Gravel).pdf Fire Department Review Memo - EAGLE POINT ESTATES.pdf Shakopee TIF 22 Soils Deficiency District Gravel Pit Draft TIF Plan_101824.pdf Attendance and comments from Neighborhood Meeting.pdf Dan Misgen Comment 10.28.24.pdf SH Eagle Pointe TIF County Comments.pdf Shakopee proposed TIF District 22 County Comments.pdf 23483 Gravel Pit Presentation Boards 2024-10-29.pdf RESOLUTION R2024-146 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE PRELIMINARY PLAT OF EAGLE POINTE ESTATES WHEREAS, Bert Notermann (applicant), on behalf of property owner Shakopee Gravel, Inc. and Michael Hawkins (property owner), has made application for the Preliminary Plat of Eagle Pointe Estates; and WHEREAS, the preliminary plat includes approximately 155 single-family residences, 110 attached townhomes, 74 detached townhomes, up to 534 apartment units, approximately 174,000 sq. ft. of commercial/retail/office/medical space, and approximately 23 acres of open space; and WHEREAS, the property is legally described as: See attached legal description; and WHEREAS, notice was provided and on November 7, 2024 the Planning Commission held a public hearing regarding the Preliminary Plat of Eagle Pointe Estates, at which time it heard from City Planning staff and invited members of the public to comment; and WHEREAS, the City Council reviewed the Preliminary Plat of Eagle Pointe Estates on November 19, 2024; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota that the Preliminary Plat of Eagle Pointe Estates is hereby approved subject to the following conditions: A. Approval of title by City Attorney. B. Site development shall comply with the Engineering Department memorandum dated October 31, 2024. C. Site Development shall comply with the Fire Department memorandum dated July 26, 2024 and amended October 30, 2024. D. Fire hydrants shall be placed in accordance with local requirements and the Minnesota State Fire Code. E. Shakopee Gravel, Inc./Developer/Applicant shall comply with all Shakopee Public Utilities requirements and provide payment of the applicable fees. F. Updated Landscaping Plan shall be submitted for review and approval. Plan shall comply with City Code requirements and financial security requirements set forth by City Code. Applicant needs to work with CenterPoint Energy regarding what landscaping can be placed in their easements. Following approval and recording of a subsequent final plat, the following conditions shall apply: A. Shakopee Gravel, Inc./Developer/Applicant shall provide a copy of the proposed Homeowners Association Bylaws for review by staff B. Development of all lots shall comply with the Master Plan/Overall Site Plan dated October 30, 2024. C. No building designs are approved. All improvements will be required to meet or exceed City Code requirements related to performance standards, construction materials, parking, etc. Single Family homes and detached townhomes shall not have the same elevation or color package as the homes on either side or directly across the street. D. Master Sign Plan shall be submitted for review and approval prior to the issuance of any building permits for a commercial uses or multi-family/apartments. E. Revision comments provided on the civil drawings need to be made prior to submitting a subsequent Final Plat. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held the 19th day of November 2024. Mayor Attest: City Clerk Legal Description The North Half of the Northwest Quarter and the Southwest Quarter of the Northwest Quarter, Section 16, Township 115, Range 22, Scott County, Minnesota, EXCEPT that part platted as Park Meadows First Addition. And That part of the Southeast Quarter of the Northeast Quarter of Section 17, Township 115 North, Range 22 West, Scott County, Minnesota, lying northeasterly of the northeasterly right of way line of the abandoned right-of-way of the Chicago, Milwaukee, St. Paul and Pacific Railroad, the centerline of the said right-of-way as shown by survey recorded as Scott County Recorder Document No. 178638. And North 10 acres of the Southeast Quarter of the Northwest Quarter, Section 16, Township 115, Range 22, Scott County, Minnesota. ORDINANCE 02024-010 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING PLANNED UNIT DEVELOPMENT (PUD) DISTRICT #14 (EAGLE POINTE ESTATES) FOR PROPERTY LOCATED IN THE SOUTHWEST CORNER OF 17t"AVENUE EAST AND MYSTIC LAKE DRIVE, NORTH OF THRUSH STREET WHEREAS, Bert Notermann (applicant), on behalf of property owner Shakopee Gravel, Inc. and Michael Hawkins (property owner), has applied for a Planned Unit Development (PUD) for Eagle Pointe Estates; and WHEREAS, the preliminary plat includes approximately 155 single-family residences, 110 attached townhomes, 74 detached townhomes, up to 534 apartment units, approximately 174,000 sq. ft. of commercial/retail/office/medical space, and approximately 23 acres of open space; and WHEREAS, the property is legally described as: See attached legal description; and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on November 7, 2024, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission has recommended to the City Council that the Planned Unit Development be adopted as conditioned in this Ordinance; and WHEREAS, the City Council heard the matter at its meeting on November 19, 2024; and NOW, THEREFORE BE IT ORDAINED, that the City Council of the City of Shakopee, Minnesota hereby adopts the following findings of facts relative to the above -named request: Criteria #1: Is the proposed development consistent in all respects with the comprehensive plan? Finding #1: The current guidance for the property is split north and south. The north half is guided Mixed Use Center, which allows commercial, office and multi -family residential, institutional and parks uses. The south half of the property is guided as Suburban Residential which allows for single- family and multi -family residential uses, open space, daycares, and institutional uses. The proposed PUD will incorporate a mix of residential and commercial uses, which will be consistent with the comprehensive plan once the text related to density in the mixed use center classification is amended. Criteria #2: Is the proposed development, including deviations from design standards compatible with surrounding land uses? Finding #2: Prior to development of each use, a PUD Amendment will be required to ensure the performance and design standards are met or exceeded. The surrounding land uses include undeveloped land and multi-family/apartment uses to the north, park and open space as well as one 1 and two-story single-family uses to the south, attached townhomes and Shakopee Mdewakanton Sioux Community property to the east and two-story attached and detached single-family residential to the west Criteria #3: Does the proposed development provide adequate open space, circulation, pedestrian orientation, parking, recreation, screening, and landscaping? Finding #3: Prior to development of each use, a PUD Amendment will be required to ensure the performance and design standards are met or exceeded as it relates to building materials, pedestrian access, parking requirements, impervious surface, screening, landscaping, and emergency services. Criteria #4. If the primary function of the PUD is to encourage development which will preserve and enhance worthwhile natural terrain characteristics, it should not force intense development to utilize all portions of a given site in order to arrive at the maximum density allowed. Finding #4: The site is approximately 140 acres in size with approximately 23 acres (16+%) of park and open space dedicated to the public which includes a large ponding feature with a fountain, scenic pier, trails and a sledding hill. As a former sand and gravel pit, the terrain for the site will require substantial earth work and when completed, will offer the aforementioned park amenities as well as a variety of residential lot sizes and commercial/retail/office/medical uses. The project will provide substantial landscaping and will enhance the natural aesthetics of the site. Criteria #5: Does the PUD provide an overall compatibility of land uses and overall appearance and compatibility of individual buildings to other site elements or to surrounding development. The architectural style of buildings shall not solely be a basis for denial or approval of a plan. Finding #5: The master plan illustrates an overall compatibility of land uses to other site elements and the surrounding area. Prior to development of each use, a PUD Amendment will be required to ensure the performance and design standards are met or exceeded. Criteria #6. Whether the proposed PUD plan would offer a greater general public benefit than would be realized under the underlying zoning district and/or general zoning provisions. Finding #6: The proposed PUD plan would afford a greater general public benefit than would be realized under the underlying Agriculture Preservation zoning district and/or general zoning provisions due to sand and gravel operation being redeveloped into a mix of attached and detached single-family, multi-family/apartments and commercial/retail/office and medical uses, additional landscaping and on -street public parking stalls as well as approximately 23-acres of open spaces an park uses. BE IT FURTHER ORDAINED, that the property in the attached legal description is hereby approved for Planned Unit Development District #14 (Eagle Pointe Estates) in the Zoning Ordinance subject to the following conditions: 1. Development of all lots shall comply with the Master Plan/Overall Site Plan dated October 30, 2024 and minimum setbacks as noted. 2. All phases of this development will require subsequent PUD Amendments as no building designs or elevations are approved. 3. The submitted Landscape Plan is not approved and must be resubmitted consistent with City Code requirements. The quantity and size of plantings along 17th Ave East on the landscape plan must match the submitted landscape plan. Permission from utility companies may be required. 2 4. The applicant must provide financial security for landscaping and tree replacement (existing tree buffer along west property line is subject to 1:1 replacement by caliper inches) in accordance with City Code requirements. 5. The applicant shall provide park dedication fees consistent with the current City Fee Schedule at the time of Final Plat recording. 6. The combined open space areas must be a minimum of 23.48 acres. 7. Site design and performance standards shall exceed City Code requirements, such as using LP or Hardie Plank siding with brick and glass accents as well as increased landscaping for the single-family and townhouse developments. 8. Submittal and approval of a Preliminary Plat shall occur prior to any site grading activities. 9. Submittal and approval of a Final Plat consistent with this approved PUD plan shall prior to the issuance of any building or sewer/water permits. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 19th day of November, 2024. Mayor of the City of Shakopee Attest: Lori Hensen, City Clerk Published in The New Prague Times on the day of , 2024. 3 LEGAL DESCRIPTION The North Half of the Northwest Quarter and the Southwest Quarter of the Northwest Quarter, Section 16, Township 115, Range 22, Scott County, Minnesota, EXCEPT that part platted as Park Meadows First Addition. And That part of the Southeast Quarter of the Northeast Quarter of Section 17, Township 115 North, Range 22 West, Scott County, Minnesota, lying northeasterly of the northeasterly right of way line of the abandoned right-of-way of the Chicago, Milwaukee, St. Paul and Pacific Railroad, the centerline of the said right-of-way as shown by survey recorded as Scott County Recorder Document No. 178638. And North 10 acres of the Southeast Quarter of the Northwest Quarter, Section 16, Township 115, Range 22, Scott County, Minnesota. 4 RESOLUTION NO. R2024-147 A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING (SOIL DEFICIENCY DISTRICT NO. 22 AND A MODIFIED REDEVELOPMENT PLAN FOR THE MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 WHEREAS, the Economic Development Authority for the City of Shakopee, Minnesota (the "Authority") was created pursuant to Minnesota Statutes, Sections 469.090 through 469.1082, as amended, and was authorized to transact business and exercise its powers by a resolution of the City Council of the City of Shakopee, Minnesota (the "City"); and WHEREAS, the City has previously established, and the Authority administers the Minnesota River Valley Housing and Redevelopment Project No. 1 (the "Project") located within the City, pursuant to Minnesota Statutes, Sections 469.001 through 469.047, as amended (the "HRA Act"), and has caused to be created a Redevelopment Plan (the "Redevelopment Plan") therefor; and WHEREAS, the Authority and the City have determined to modify the Redevelopment Plan for the Project and approve a new tax increment financing plan (the "TIF Plan") for Tax Increment Financing (Soil Deficiency) District No. 22 (the "TIF District"), a soil deficiency district, pursuant to Minnesota Statutes, Sections 469.174 through 469.1794, as amended (the "TIF Act"), and Laws of Minnesota 2023, Chapter 64, Article 8, Section 13 (the "Special Law"), all as described in a plan document presented to the City Council of the City (the "Council") on this date; and WHEREAS, pursuant to Section 469.175, subdivision 2 of the TIF Act, the proposed TIF Plan and the estimates of the fiscal and economic implications of the TIF Plan were presented to the Clerk of the Board of Education of Independent School District No. 720 and to the County Auditor of Scott County, Minnesota at least thirty (30) days before the date of the public hearing regarding the TIF Plan; and WHEREAS, the modified Redevelopment Plan and the TIF Plan were, in accordance with the HRA Act and TIF Act, referred to the Planning Commission of the City (the "Planning Commission"), and the Board of the Planning Commission adopted a resolution on November 7, 2024, which found that the modified Redevelopment Plan and TIF Plan conform to the general plan for the development of the City as a whole; and WHEREAS, on the date hereof, the Board of Commissioners of the Authority approved the modified Redevelopment Plan and TIF Plan and referred them to the Council for public hearing and consideration; and WHEREAS, this Council has reviewed the contents of the modified Redevelopment Plan and the TIF Plan and on this date conducted a duly noticed public hearing thereon, at which the views of all interested parties were heard; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee that: Section 1. Findings with Respect to the Special Law. The City finds that parcels consisting of at least seventy percent (70%) of the acreage of the parcels identified by numbers 279160102, 279160110, 279170020, and 279160120 (collectively, the "Special Law Project Area"), excluding street and railroad rights -of -way, are characterized by one or more of the following conditions: (a) peat or other soils with geotechnical deficiencies that impair development of residential or commercial buildings or infrastructure; (b) soils or terrain that requires substantial filling in order to permit the development of residential or commercial buildings or infrastructure; (c) landfills, dumps, or similar deposits of municipal or private waste; (d) quarries or similar resource extraction sites; (e) floodways; and (f) substandard buildings within the meaning of Section 469.174, subdivision 10 of the TIF Act. Section 2. Findings; Project. 2.01. It is hereby found and determined that within the Project there exist conditions of economic obsolescence, underutilization, and inappropriate uses of land constituting blight within the meaning of the HRA Act. The findings stated in the modified Redevelopment Plan are incorporated herein by reference. 2.02. It is further specifically found and determined that: (a) the land within the Project would not be made available for redevelopment without the public intervention and financial assistance described in the Redevelopment Plan; (b) the modified Redevelopment Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the redevelopment of the Project by private enterprise; and (c) the modified Redevelopment Plan conforms to the general plan for development of the City as set forth in the comprehensive municipal plan. Section 3. Findings; TIF District. 3.01. It is found and determined that it is necessary and desirable for the sound and orderly redevelopment of the Project, and for the protection and preservation of the public health, safety, and general welfare, that the authority of the TIF Act be exercised by the City to provide financial assistance to the TIF District and the Project. 3.02. It is further found and determined, and it is the reasoned opinion of the City, that the redevelopment proposed in the TIF Plan could not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value expected to result from the proposed redevelopment after subtracting the present value of the projected tax increments for the maximum duration of the district permitted by the TIF Plan. SH235-40-987185.v1 2 3.03. The proposed public improvements to be financed in part through tax increment financing are necessary to permit the City to realize the full potential of the TIF District and the Project in terms of removal or remediation action for hazardous substances, pollution, or contaminants, redevelopment intensity, and tax base. 3.04. The TIF Plan conforms to the general plan for redevelopment of the City as a whole. 3.05. The TIF Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for the redevelopment of the TIF District and the Project by private enterprise. 3.06. The TIF District is a soil deficiency district under the Special Law. 3.07. Except as otherwise provided in the Special Law, increments collected from the TIF District may be used only to (a) acquire parcels on which the improvements described in item (b) will occur; (b) pay for the cost of correcting the unusual terrain or soil deficiencies and the additional cost of installing public improvements directly caused by the deficiencies; and (c) pay for the administrative expenses of the Authority allocable to the TIF District. 3.08. Reasons and facts supporting all the above findings are set forth in the TIF Plan and are incorporated herein by reference. The Council has also relied upon reports and recommendations of its staff and consultants, as well as the personal knowledge of members of the Council, in reaching its conclusions regarding the TIF Plan. Section 4. Public Purpose. The adoption of the modified Redevelopment Plan and the TIF Plan conforms in all respects to the requirements of the TIF Act and the Special Law. The modified Redevelopment Plan and the TIF Plan will help facilitate redevelopment that will create new commercial uses and improve the tax base. The City expressly finds that any private benefit to be received by the Redeveloper is incidental, as the tax increment assistance is provided solely to make the redevelopment financially feasible and thus produce the public benefits described. Therefore, the City finds that the public benefits of the modified Redevelopment Plan and the TIF Plan exceed any private benefits. Section 5. Approvals; Further Proceedings. 5.01. The modified Redevelopment Plan and the TIF Plan for the TIF District are hereby approved and adopted in substantially the forms on file at City Hall. 5.02. The Authority is authorized and directed to file a request for certification of the TIF District with the County Auditor of Scott County and to file a copy of the modified Redevelopment Plan and TIF Plan with the Minnesota Commissioner of Revenue as required by the TIF Act. SH235-40-987185.v1 3 Adopted in regular session of the City Council of the City of Shakopee held the 19' day of November, 2024. Mayor ATTEST: City Clerk SH235-40-987185.v1 4 PUD APPLICATION NARRATIVE EAGLE PO I NTE ESTATES Shakopee Gravel, Inc. is pleased to present Eagle Pointe Estates, the mixed -use redevelopment of the existing Shakopee Gravel Pit site, located prominently in the southwest quadrant of Mystic Lake Drive (Scott County 83) and 17th Avenue (Scott County 16). The redevelopment of the approximately 140-acre site will include the dedication to the City of Shakopee over 22 acres of public open space land to be used as park and gathering areas including a created lake -like amenity for the entire region of the community to enjoy. The project will include the grading and reclamation of the entire property and creation of the lake amenity to accommodate the various uses proposed as part of Eagle Pointe Estates. An application for Tax Increment Financing (TIF) has also been initiated to support the extensive grading and site reclamation project as well as for a Planned Unit Development and Preliminary Plat to include 229 single-family residential homes and 110 attached townhomes, up to 534 apartment units, and a 23- acre site, containing approximately 175,000 square feet of various commercial retail and office uses. An Environmental Assessment Worksheet (EAW) was prepared in April 2024. The EAW was filed with the Minnesota Environmental Quality Board (EQB) and circulated for review and comments to the required EAW distribution list. The comment period ended on May 23, 2024, and a summary of the project's findings of facts and conclusions were submitted to the Shakopee City Council and accepted by the council on June 18, 2024. The project site has been operated as a gravel mine since the late 1980s. Gravel and aggregates have been mined, processed, and sold from the site during the decades since then. During that mining operation, fill materials from many other construction sites from around the area were brought to the site and stockpiled, for the ultimate use of reclamation. Since the early 2000s, the City of Shakopee has regulated the mining operation to ensure the fill materials brought into the site did not contain environmental pollutants and were generally suitable for use as fill material to support the future development and construction on the site. Extensive grading, excavation, and re -compaction of the years of accumulated fill soils is the necessary process to be undertaken for the redevelopment of a site such as this. It is estimated that up to four - million cubic yards of soil will need to be excavated and recompacted, in addition to importing several hundred -thousand cubic yards of additional fill to complete the site grading, which will allow for the development of the Eagle Pointe Estates project site. The proposed grading site elevations are targeted to minimize the fill material required for the project, yet achieve the City of Shakopee drainage and overflow requirements. The State of Minnesota and the City of Shakopee have taken the necessary legislative steps for the creation of a Tax Increment Financing (TIF) plan to allow for this redevelopment project to happen. It is unlikely the reclamation and development of the Eagle Pointe Estates project could advance without the cooperation and partnership of the City of Shakopee in creating the TIF district to help defray the extraordinary costs associated with the project. The TIF application spells out all of the estimated eligible costs for the reclamation and redevelopment of the Eagle Pointe Estates project, as well as the expected values of projected TIF created. Details of these costs and created TIF are included in the TIF application materials. The majority of the redevelopment will likely occur over a period of 5 to 7 years. The initial phase will be related to the grading, reclamation, and compaction fill materials, which extend to depths of nearly 45 feet in some locations. The project fills will be properly tested, documented and monitored, liking requiring 12-18 months to complete. The following phases will consist of the platting of lots and blocks and the related utility and street construction required for each phased plat. Contained within the Envision Shakopee 2040 Land Use Plan, the property is guided partially for mixed - use center and partially for suburban residential. The mixed -use center guidance allows for commercial, office, institutional and mixed -use as well as multi -family residential (30-60 units per acre), and public gathering space. Suburban residential allows for both single family and attached residential (3-6 units per acre) as well as parks, open space institutional, daycare and senior centers. The Eagle Pointe Estates project proposes uses that blend harmoniously with the Envision Shakopee land uses intended for this area of the community. The focal point of the PUD plan for Eagle Pointe Estates is over 22 acres of public space comprised of gathering areas, trails, parks, a sliding hill, passive open space and a created lake -like amenity. The plan includes trail connectivity to adjacent existing neighborhood trails and is intended to bring the residents of the community together. Eagle Pointe Estates includes 229 single-family residential homes of various living styles, having lot widths that vary from 35 to 65 feet, as well as 110 attached townhomes to meet a multitude of market sectors and home buyers. The plan also includes three separate apartment sites, potentially providing up to 534 dwelling units. The creation of approximately 175,000 square feet of retail and office commercial uses will provide a variety of supporting services to the new and surrounding residents of this area. The intent is for grocery, restaurant, and office uses all to be represented here, though no committed users are in place at this time. Eagle Pointe Estates will provide the community with a multitude of choices for housing, recreation, and commercial services. As part of the PUD application, the lot parameter flexibilities shown in the tables below are being requested to allow Eagle Pointe Estates to be the cohesive master - planned community intended by the Envision Shakopee land use guiding. EAGLE POINTE ESTATES - PROPOSED PUD STANDARDS DETACHED SINGLE FAMILY LOTS 65-FOOT WIDE 52-FOOT WIDE 40-FOOT WIDE 35-FOOT WIDE LOTS LOTS LOTS LOTS W/ ALLEY MIN LOT WIDTH 55FT 52FT 40FT 35FT MIN LOT WIDTH CORNER 72.5 F 1 61 FO 50 FT 40 F 1 MIN LOT DEPTH 120 FT 120 FT 125 FT 130 FT FRONT SB 25 FT 25 FT 25 FT 15 FT SIDE YARD SB 7.5FT 6FT 5FT 5FT SIDE YARD CORNER 15 FT 15 FT 15 FT 15 FT REAR YARD SB 25 FT 25 FT 25 FT 25 FT* MAX HARD COVER 50% 50% 50% 70% MAX DENSITY 4.0 UNIT/ACRE 5.5 UNIT/ACRE 7.00 UNIT/ACRE 9.00 UNIT/ACRE MAX BUILDING HT 35 FT 35 FT 35 FT .35 FT REAR 51315 FROM GARAGE FACE TO ALLEY CURB ATTACHED TOWNHOMES MIN FRONT SB - ROW 15 FT MIN GARDOOR - ROW 25FT MINGARSB -PVTDR/CURB 25FT REAR YARD SB 30 FT REAR YARD SB - COLL 45 FT SIDE YARD SB 20 FT SIDE YARD SB - STR 20 FT MIN DIST BET BLD65 20 FT MAX HARD COVER 60% MAX DENSITY 12 UNIT/ACRE IMAM BUILDING HT 35 FT APT SITE - LOT 1 APT SITE - LOT 5 APT SITE - LOT 6 BLK13 BLK14 BLK14 MIN LOI SILL 1,0 AC 1.0 AC. 1.0 AC MIN DENSITY 14 UNIT/ACRE 14 UNIT/ACRE 14 UNIT/ACRE MAX DENSITY 39 UNIT/ACRE 29 UNIT/ACRE 29 UNIT/ACRE FRONTSB - ROW 30FT 30FT 30FT FRONT SB - COLLECTOR LOOP 30 FT 30 FT 30 FT REAR YARD 5B 30 FT 30 FT 30 FT SIDE YARD SB - STREET 30 FT 30 FT 30 FT SIDE YARD SB 30 FT 30 FT 30 FT MAX HARD COVER 75% 75% 75% MAX BUILDING HT 55 FT 55 FT 55 FT MIXED 415E - MIXED USE - MED/OFF GROC/RETAIL MIN LOT SIZE 1,0 AC 1.0 AC FRONT SB - ROW 30 FT 30 FT FRONT SB - COMMONS BLVD 30 FT 30 FT HEAR YARD 5B 30 FT 30 FT REAR YARD SB - COLL 50 FT 50 FT SIDE YARD SB S1RLET 30El 301-1 51D[ YARD SB 30 FT 30 FT MAX HARD COVER 75% 75% MAX BUILDING HT 65 FT 35 FT The vision for the Eagle Pointe Estates commercial and mixed -use area is a complimentary mix of retail, restaurants, service businesses, medical offices, with a grocery store serving as a primary anchor. The Plymouth, MN based firm of HJ Development partnered in the C/MU site design. As a commercial property developer, owner and manager, HJ Development has a portfolio of 2,500,000 square feet of space comprised primarily of grocery anchored and neighborhood service -oriented retail properties. Within the restaurant spaces, a variety of offerings are planned, including fast food with drive-thru service, fast casual, and dine in with wait staff. Service businesses catering to area residents could include personal services such as hair and nail salons and spas as well as automotive services such as quick lube and car washes. Medical offices offering the full spectrum of healthcare services from pediatric to primary and more specialized care offerings have the potential to occupy a significant portion of the site with up to 65,000 sf of this type of space planned for the project. Furthermore, pedestrian connectivity will be present throughout the project to encourage area residents to visit the various commercial components by foot or bicycle. The specific users and builders within Eagle Pointe Estates are not presently identified, but below are samples of the character and architecture expected within the development. We are confident that the proposed PUD plan meets the intentions of and is consistent in all respects to the Envision Shakopee Land Use Plan for this property. Eagle Pointe Estates as proposed has uses that are compatible with the adjacent existing land uses. The plan creates open spaces, opportunities for recreation, gathering, and trail connectivity, together with an array of housing options and supporting business services. We feel the project will be a significant benefit to the community. Respectfully submitted: Bert Notermann — Shakopee Gravel LLC *yy ,1 *!I I] J 1 I 1 cc W O SLEDDING HILL OFFICE/RETAIL 0 RESIDENTIAL 0 PEDESTRIAN BRIDGE 0 HILLSIDE PLAYGROUND 0 FUTURE DEVELOPMENT J LL C 0 0 CI Z O 12. W Ce W O OCTOBER 2024 uJ 0 0 U 0 2 2 0• rLii1V1 11•1•1•I•10 • • LL DE PLAY R• NI Vil A Wil :1 V Nff MI OD] ;E4 I FA CoIel Wel :MI 44 44 P. g ic;) :41•Tal *IT ffitilmtao Ce CO 0 = < < Ct I— :6101K -6= ; K•PZ rAT•Til 2 1 0 WiTi0 :6101K6 �� l KoPZ ! SECTION A: COMMERCIAL AREA GRADIENT RESIDENTIAL BUILDING SECTION B: TRAIL LOOP RETAINING WALLS N CO TURF GRASS LAWN AVG. 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Ma££,L0.00S. z � Q � w o � N Q a cc Na T—_ I - - Z9'6L9 { ( 0 a 9L6£ZL .ON '000 A8 3.3138 ATNLL8Vd .88.62 .ON '000 83d 1N3W3SV3 3NI1 SVO - - ;+ I— -r I, - tr. -1 -' .gi 1, � Ii II ii JWHHH( JIIIIIHW co .. .. = p1111111111111111111r1\\ ,,,, 3<tt c=UIIIIIIIIIIIIiIIIIIII ,3 to _ 0 ca _ rN �1111111111111111111111111D -----1,-, ull,,,,,,,,,I,1 N 1 M I __ 0I —r 111111111111 IIIIIIIIIIIIIIIIII (---.„,J1111111111A 11111111111111111111 11111111111111111111 Wdbl l0 bZOZ/0£/OL — bmp•ddgOltiz\SNVld 1V1d-321d\£014,Z\9409l0,1 0£ HAD —VA VA City of Shakopee Memorandum TO: Amanda Schwabe, Planner FROM: Darin Manning, Project Engineer SUBJECT: Preliminary Plat and Planned Unit Development (PUD) — Eagle Crest Development PROJECT NO.: PLAT-000231-2024 and PUD-000230-2024 DATE: October 31, 2024 The staff review indicates a request to review a Preliminary Plat and PUD application for the Eagle Crest Development located on the southwest corner of County Road 83 (Canterbury Road South) and County Road 16 (17th Avenue East). This review should be considered preliminary, as more comments will follow with additional submittals. However, the Engineering Department offers the following comments at this time to the applicant and to the planning department: The following items need to be addressed/completed prior to release of the Final Plat for recording: 1. Plan review and plat review red -lined comments are attached to this memo and must be addressed, resubmitted and approved by the City Engineer. 2. Execution of a Developer's Agreement, which needs to include provisions for a letter of credit or cash security equal to 125 percent of the estimated total cost of the improvements, plus 100 percent of the estimated costs of city inspection and administration. 3. Pay all applicable fees/charges listed below, as required by the most current City of Shakopee Fee Schedule. • Street and Utility Fee • Sign Installation Fee • Watermain Fee • Wetland Conservation Act Fees • Trunk Storm Water Charge • Bituminous Sealcoat Fee (Residential Only) • Storm Water Management Plan Review Fees • Trunk Sanitary Sewer Charge H:\BOAA-PC\2024\11-07\PLAT-000231-2024 (1650 Mystic Lake Drive S)\Review Comments\PUD and PP Review (Shakopee Gravel).docx 1 of 4 4. Submit a detailed contractor's bid for all public improvements associated with this subdivision. 5. At a minimum, obtain conditional approval of the development's storm water management plan. 6. Easements will be shown on the Final Plat as approved by the City Engineer. They include, but are not limited to the following: • Verify appropriate drainage and utility easements for public sanitary sewer, storm sewer and watermain systems are provided. The minimum widths of drainage and utility easements are set forth in Section 10.1 (A-D) of the City of Shakopee Design Criteria. • Dedicate drainage and utility easement to encompass the 100-year high water level of all storm water basins. • All trails located through private property shall require a standalone trail easement per Section 10.1.E of the City's Design Criteria. This includes the eight (8) feet concrete sidewalk along the west side of Notermann Way that encroaches in the perimeter drainage and utility easements. 7. Plans must be provided to Scott County for review and any conditions imposed by the county must be adhered to by the applicant. 8. Approval of the preliminary plat does not constitute approval of the submitted construction plans. 9. Conduct a title search to confirm other interests on the property. 10. Submit a detailed lot area drawing showing the total plat area, the total drainage and utility easement area encompassing 100-year high water levels of wetlands/storm water basins, the total area of right-of-way, the total area of conservation easements and outlots, the total area of bituminous street and the total area of lots. 11. Submit a detailed geotechnical report outlining any groundwater encountered as well as infiltration rates in appropriate locations. 12. Prior to discharging into a storm water basin, pretreatment must be provided. 13. Provide electronic files (AutoCAD and Portable Document Format — PDF) of the Final Plat to be recorded with datum on the Scott County coordinate system. H:\BOAA-PC\2024\11-07\PLAT-000231-2024 (1650 Mystic Lake Drive S)\Review Comments\PUD and PP Review (Shakopee Gravel).docx 2 of 4 The following items need to be addressed/completed prior to approval of a grading permit, a street and utility plan and/or a building permit: 14. Obtain final approval of the development's storm water management plan. 15. Obtain a NPDES construction site permit prior to any land disturbing activity. A copy of the permit must be provided to the city. 16. Pay the Trunk Storm Water Charge for commercial properties, as required by the most current City of Shakopee Fee Schedule. 17. Prior to issuance of a grading or building permit, a grading fee and security shall be provided per City Code section 150.110. 18. Grade the entire site, as proposed on the approved plans, in one phase within one year from the date of approval of the grading permit application. Grading is defined as bringing the site to the proposed finished grade with materials deemed acceptable by the City of Shakopee engineering department, providing topsoil per City requirements and applying seed, mulch and/or sod per City requirements and providing an as -built record grading plan per Section 2.5 of the City of Shakopee Design Criteria. 19. Provide the city with a copy of all applicable permits/approvals, including, but not limited to the following: • Minnesota Department of Health • Met Council • Minnesota Pollution Control Agency (NPDES and Sanitary Sewer Extension) • Shakopee Public Utilities • Any other required 20. Submit a landscaping plan in compliance with the most recent version of the City of Shakopee's Easement Fencing and Landscaping Policy. 21. Submit detailed pavement design calculations. 22. Submit a small utilities joint trench design and detail. 23. Submit a Utility Facilities Easement Agreement for all private utilities. The document must be recorded with Scott County. 24. The contractor must submit a Construction Management Plan to the city prior to any construction activities. H:\BOAA-PC\2024\11-07\PLAT-000231-2024 (1650 Mystic Lake Drive S)\Review Comments\PUD and PP Review (Shakopee Gravel).docx 3 of 4 25. Submit final construction plans for approval by the city. 26. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5 and Section 11.2 (A-L). The record plans need to be certified and submitted to the engineering department. Provide a letter from the engineer of record certifying all improvements were constructed per approved plans and under the direct supervision of the engineer of record. Recommendation The Engineering Department recommends approval of the application subject to the conditions above being addressed/completed by the applicant. H:\BOAA-PC\2024\11-07\PLAT-000231-2024 (1650 Mystic Lake Drive S)\Review Comments\PUD and PP Review (Shakopee Gravel).docx 4 of 4 City of Shakopee - Shakopee Fire Department Staff Review Case Number: PLAT-000231-2024 From: Tom Pitschneider, Fire Marshal Date: 07/26/2024 — Amended 10/30/2024 Request: Subdivision Plat — Preliminary Plat Staff Recommendation: Approve with Comments Project Comments 1. Provide street layout concept for Block 16. 2. Naming, width and design of private streets in Blocks 1, 3, and 4 must be reviewed and approved. These may require additional addressing signs for emergency services. 3. Provide turning radius plans for private streets, alleys, commercial, and apartments roadways. 4. Double fronting lots in Blocks 3 and 4 require address number on both the garage and front entry sides of the units. 5. Block 13 Lot 1 indicates underground parking but fire access to the south portion of the building is currently limited 6. Block 14 Lot 2 presently shows access to a possible parking area. Does building have parking under it or is this to provide access for inside trash collection? 7. Block 14 Lot 5 parking appears limited, and fire access is questionable. There is no indication of underground parking. 8. Block 15 Lot 1 parking appears limited, and fire access is questionable. There is no indication of underground parking. 9. Not sure I'm a fan of all the grocery delivery truck passing by the apartment building access points CC• bakertiLLy Modification to Redevelopment Plan for Minnesota Valley Housing and Redevelopment Project No. 1 Tax Increment Financing Plan for Tax Increment Financing (Soil Deficiency) District No. 22 (Gravel Pit Development Project) City of Shakopee, Minnesota Shakopee Economic Development Authority Prepared by Baker Tilly Municipal Advisors, LLC Draft Dated: October 18, 2024 Anticipated Approval by City: November 19, 2024 Public Hearing Scheduled by City Council: November 19, 2024 Baker Tilly Municipal Advisors, LLC is a registered municipal advisor and controlled subsidiary of Baker Tilly Advisory Group, LP. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, operate under an alternative practice structure and are members of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Baker Tilly US, LLP is a licensed CPA firm and provides assurance services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and consulting services to their clients and are not licensed CPA Firms. ©2024 Baker Tilly Municipal Advisors, LLC. TABLE OF CONTENTS Section I - Background Page(s) A. Introduction 1 B. Definitions 1 Section II -Modification to Redevelopment Plan for Minnesota River Valley Housing and Redevelopment Project No. 1 Section III — Tax Increment Financing Plan for TIF District No. 22 A. B. C. D. E. F. G. H. I. J. K. L. M. N. O. P. Q. R. S. T. U. V. W. X. Page(s) Statutory Authorization 2 Statement of Need and Public Purpose 2 Statement of Objectives 2 Designation of Tax Increment Financing District as a Soil Deficiency District 2 Duration of the TIF District 4 Property to be Included in the TIF District 4 Property to be Acquired in the TIF District 5 Specific Development Expected to Occur Within the TIF District 5 Findings and Need for Tax Increment Financing 5 Estimated Public Costs 7 Estimated Sources of Revenue 7 Estimated Amount of Bonded Indebtedness 8 Original Net Tax Capacity Original Local Tax Capacity Rate Projected Retained Captured Net Tax Capacity and Projected Tax Increment Use of Tax Increment Excess Tax Increment Tax Increment Pooling and the Five -Year Rule Limitation on Administrative Expenses Limitation on Property Not Subject to Improvements - Four Year Rule Estimated Impact on Other Taxing Jurisdictions Prior Planned Improvements Development Agreements Assessment Agreements Y. Modifications of the Tax Increment Financing Plan Z. Administration of the Tax Increment Financing Plan AA. Filing TIF Plan, Financial Reporting and Disclosure Requirements 8 9 9 10 11 11 12 13 13 14 14 14 15 15 16 Map of Tax Increment Financing Soil Deficiency District EXHIBIT I Assumptions Report EXHIBIT II Projected Tax Increment Report EXHIBIT III Estimated Impact on Other Taxing Jurisdictions Report EXHIBIT IV Market Value Analysis Report EXHIBIT V City of Shakopee and Shakopee Economic Development Authority I. -BACKGROUND Section A Introduction The City created the Minnesota River Valley Housing and Redevelopment Project No. 1 on January 2, 1979 (originally designated as Valley Industrial Park Redevelopment Project No. 1) and transferred that project to the Economic Development Authority for the City of Shakopee (the "Authority") upon creation of the Authority in 1995. The Authority and City have now determined a need to create Tax Increment Financing District No. 22, a soil deficiency district, within the Project. Section B Definitions The terms defined in this section have the meanings given herein, unless the context in which they are used indicates a different meaning: "Authority" means the Shakopee Economic Development Authority. "City" means the City of Shakopee, Minnesota; also referred to as a "Municipality". "City Council" means the City Council of the City; also referred to as the "Governing Body". "County" means Scott County, Minnesota. "Development Program" means the Development Program for the Development District. "Project" means the Gravel Pit Development Project. "Project area" means the following parcels, identified by parcel identification numbers: 279160102, 279160110 and 279170020. "School District" means Independent School District No. 720, Minnesota. "State" means the State of Minnesota. "TIF Act" means Minnesota Statutes, sections 469.174 through 469.1794, inclusive, as amended. "TIF District" means Tax Increment Financing (Soils Deficiency) District No. 22. "TIF Plan" means the tax increment financing plan for the TIF District (this document). II. — MODIFICATION TO REDEVELOPMENT PLAN FOR MINNESOTA RIVER VALLEY HOUSING AND REDEVELOPMENT PROJECT NO. 1 The City and the Authority intend, through this document, to modify the Project Plan for the Project. Section 1.6 (regarding parcels to be acquired within the Project), Section 1.7 (regarding estimated public improvement costs within the Project) and Section 1.8 (regarding public improvements and facilities within the Project) of the existing Project Plan are deemed modified to incorporate the terms of the TIF Plan following in Section III of this document. The boundaries Baker Tilly Municipal Advisors, LLC Page 1 City of Shakopee and Shakopee Economic Development Authority are coterminous with the City and general objectives of the Project remain unchanged. Section A Statutory Authorization The Authority, with approval of the City Council, is authorized to establish TIF District No. 22 and this TIF Plan pursuant to the Act and the TIF Act. Section B Statement of Need and Public Purpose The Authority has determined that conditions exist within the Project Area which have prevented further development of land by private enterprise. It has been found that the Project Area is potentially more useful and valuable for contributing to the public health, safety and welfare than has been realized under existing development. The development of these parcels is not attainable in the foreseeable future without the intervention of the Authority in the private development process. The Authority has prepared the Project Plan, which provides for the elimination of these conditions, thereby making the land useful and valuable for contributing to the public health, safety and. Section C Statement of Objectives The objectives outlined in Section 1.4 of the Project Plan, as amended, are incorporated herein by reference. Section D Designation of Tax Increment Financing District as a Soils Deficiency District Pursuant to the Special Legislation passed for the City, a "soil deficiency district" means a type of tax increment financing district consisting of a portion of the project area in which the City finds by resolution that the following conditions exist: (1) unusual terrain or soil deficiencies that occurred over 70 percent of the acreage in the district require substantial filling, grading, or other physical preparation for use; and (2) the estimated cost of the physical preparation under clause (1), excluding costs directly related to roads as defined in Minnesota Statutes, section 160.01, and local improvements as described in Minnesota Statutes, sections 429.021, subdivision 1, clauses (1) to (7) and (11) to (22), and 430.01, exceeds the fair market value of the land before completion of the preparation. The applicable properties means the following parcels, identified by parcel identification numbers: 279160102, 279160110, 279170020, and 279160120. Special rules applicable to the Tax Increment Financing District: If the city elects, upon the adoption of the tax increment financing plan for a district, the rules under this section apply to a redevelopment district, renewal and renovation district, soil condition district, or soil deficiency district established by the city or a development authority of the city in the project area. The city, or a development authority acting on its behalf, may establish one or more soil deficiency districts within the project area. Baker Tilly Municipal Advisors, LLC Page 2 City of Shakopee and Shakopee Economic Development Authority Prior to or upon the adoption of the first tax increment plan subject to the special rules under this subdivision, the city must find by resolution that parcels consisting of at least 70 percent of the acreage of the project area, excluding street and railroad rights -of -way, are characterized by one or more of the following conditions: (1) peat or other soils with geotechnical deficiencies that impair development of residential or commercial buildings or infrastructure; (2) soils or terrain that requires substantial filling in order to permit the development of residential or commercial buildings or infrastructure; (3) landfills, dumps, or similar deposits of municipal or private waste; (4) quarries or similar resource extraction sites; (5) floodways; and (6) substandard buildings, within the meaning of Minnesota Statutes, section 469.174, subdivision 10. For the purposes of paragraph (b), clauses (1) to (5), a parcel is characterized by the relevant condition if at least 60 percent of the area of the parcel contains the relevant condition. For the purposes of paragraph (b), clause (6), a parcel is characterized by substandard buildings if substandard buildings occupy at least 30 percent of the area of the parcel. The five-year rule under Minnesota Statutes, section 469.1763, subdivision 3, is extended to ten years for any district, and the period under Minnesota Statutes, section 469.1763, subdivision 4, is extended to 11 years. Notwithstanding any provision to the contrary in Minnesota Statutes, section 469.1763, subdivision 2, paragraph (a), not more than 80 percent of the total revenue derived from tax increments paid by properties in any district, measured over the life of the district, may be expended on activities outside the district but within the project area. For a soil deficiency district: (1) increments may be collected through 20 years after the receipt by the authority of the first increment from the district; and (2) except as otherwise provided in this subdivision, increments may be used only to: (i) acquire parcels on which the improvements described in item (ii) will occur; (ii) pay for the cost of correcting the unusual terrain or soil deficiencies and the additional cost of installing public improvements directly caused by the deficiencies; and (iii) pay for the administrative expenses of the authority allocable to the district. The authority to approve tax increment financing plans to establish tax increment financing districts under this section expires December 31, 2026_If the City elects, upon adoption of the tax increment financing plan for a district, the rules under the Special Legislation apply to a redevelopment district, renewal and renovation district, soil condition district, or soil deficiency district. Prior to or upon adoption of the first tax increment financing plan subject to the special rules under Baker Tilly Municipal Advisors, LLC Page 3 City of Shakopee and Shakopee Economic Development Authority the Special Legislation the City must find by resolution that parcels consisting of at least 80 percent of the acreage of the project area, excluding street and railroad rights -of -way, are characterized by one or more of the following characteristics: (1) peat or other soils with geotechnical deficiencies that impair development of commercial buildings or infrastructure; (2) soils or terrain that require substantial filling in order to permit the development of commercial buildings or infrastructure; (3) landfills, dumps, or similar deposits of municipal or private waste; (4) quarries or similar resource extraction sites; (5) floodway; and (6) substandard buildings, within the meaning of Minnesota Statutes, section 469.174, Subdivision 10. For purposes of the above, clauses (1) through (5), a parcel is characterized by the relevant condition if at least 70 percent of the area of the parcel contains the relevant condition. For purposes of clause (6), a parcel is characterized by a substandard building if substandard buildings occupy at least 30 percent of the area of the parcel. The project qualifies pursuant to special legislation the City received in 2023 that allows for the establishment of one or more tax increment districts in the defined project area under special rules. The city finds that 70% of the defined area has peat or geotechnical deficiencies, landfills, dumps, quarries, floodways, substandard buildings, or that substantial fill is needed for new development and the City is establishing as a soils deficiency district. Section E Duration of the TIF District Soil deficiency districts may remain in existence 20 years from the date of receipt by the City of the first tax increment. The Authority reserves the right to allow the TIF District to remain in existence for the maximum duration allowed by law (projected to be through the year 2047). Modifications of this plan (see Section AA) shall not extend these limitations. All tax increments from taxes payable in the year the TIF District is decertified shall be paid to the Authority. Pursuant to MN Statutes, Section 469.175, Subdivision 1(b) the Authority elects to delay receipt of first increment until 2027. Section F Property to be Included in the TIF District The TIF District comprises of the properties identified by parcel numbers listed below and includes adjacent streets and rights -of- way located within the Project Area. The TIF District is approximately 131.3 acres of land. A map showing the location of the TIF District is shown in Exhibit I. The boundaries and area encompassed by the TIF District are described below: Baker Tilly Municipal Advisors, LLC Page 4 City of Shakopee and Shakopee Economic Development Authority Parcel Number Legal Description 279-160-102 Section 16 Township 115 Range 022 I NI/2 NW1 /4 & SW1 /4 NW1 /4 LYING NORTHEASTERLY OF THE NORTHEASTERLY ROW LINE OF THE ABANDONED ROW OF THE RR, THE CENTERLINE OF SAID ROW SHOWN BY SURVEY RECORDED AS DOC #178639 EX P/O NI/2 NW1 /4 & P/O SW1 /4 NW1 /4 DESCRIBED AS FOLLOWS: COM AT A POINT IN THE WEST LINE OF SECTION 16, DISTANT 955.0 FEET SOUTH OF THE NORTHWEST CORNER THEREOF; THENCE SOUTH ALONG SAID WEST LINE A DISTANCE OF 545.0 FEET; THENCE EAST AT RIGHT ANGLES A DISTANCE OF 400.00 FEET; THENCE NORTH AT RIGHT ANGLES A DISTANCE OF 545.00 FEET; THENCE WEST AT RIGHT ANGLES A DISTANCE OF 400.00 FEET TO POB. I SW1 /4 NW1 /4 COM 29.39' N OF SW COR, N 70.10' TO NE ROW OF VACATED RR, S 31-29-53 E 88.29', NW TO POB 279-160-110 Section 16 Township 115 Range 022 I P/O NI/2 NW1 /4 & SW1 /4 NW1 /4 COM 955' S OF NW COR, S 545', E 400', N 545', W 400' TO POB. 279-170-020 Section 17 Township 115 Range 022 1 13.50A LYING N OF RR IN SE1/4 NE1/4 Section G Property to be Acquired in the TIF District The Authority may acquire and sell any or all of the property located within the TIF District; however, the Authority does not anticipate acquiring any such property. Section H Specific Development Expected to Occur Within the TIF District The development will include construction of approximately 479 apartment units, 184 townhomes, 156 single-family homes, as well as 174,300 square feet of mixed -use commercial sites. There are significant extraordinary costs associated with development of the property requiring financial participation through tax increment financing. The City anticipates using tax increment revenues from the project to finance eligible development costs including demolition, site improvements, utilities, public improvements and other eligible development costs. Construction of improvements is expected to start in 2026 and continue through 2033. The project is expected to be fully constructed by December 31, 2033, and be 100% assessed and on the tax rolls as of January 2, 2034 for taxes payable 2035. Section I Findings and Need for Tax Increment Financing In establishing the TIF District, the City makes the following findings: (1) The TIF District qualifies as a soils deficiency district; See Section D of this document for the reasons and facts supporting this finding. (2) The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably Baker Tilly Municipal Advisors, LLC Page 5 City of Shakopee and Shakopee Economic Development Authority foreseeable future, and the increased market value of the site that could reasonably be expected to occur without the use of tax increment would be less than the increase in market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the TIF District permitted by the TIF Plan. Factual basis: (3) Proposed development not expected to occur: The Authority's finding that the proposed development would be unlikely to occur solely through private investment within the reasonably foreseeable future is based on an analysis of the proforma and other materials submitted by the developer. No higher market value expected: If the proposed development did not go forward, for the same reasons described above, no significant alternative development of the proposed TIF District area would occur. The existing building is currently substandard, and it is highly unlikely that the improvements would be made on the property site without tax increment financing. In short, there is no basis for expectation that the area would redevelop or be renovated in any significant way purely by private action without public subsidy. To summarize the basis for the Authority's findings regarding alternative market value, in accordance with Minnesota Statutes Section 469.175, Subdivision 3(d), the Authority makes the following determinations: The Authority's estimate of the amount by which the market value of the site will increase without the use of tax increment financing is anywhere from $0 to some modest amount based on small scale renovation or development that could be possible without assistance; any estimated values would be too speculative to ascertain. If the proposed development to be assisted with tax increment occurs in the TIF District, the total increase in market value would be approximately $377,861,084, including the value of the building (See Exhibit V). The present value of tax increments from the TIF District for the maximum duration of the district permitted by the TIF Plan is estimated to be $26,274,078 (See Exhibit V). Even if some development other than the proposed development were to occur, the City finds that no alternative would occur that would produce a market value increase greater than $351,587,006 (the amount in clause b less the amount in clause c) without tax increment assistance. The TIF Plan conforms to the general plan for development or redevelopment of the Authority as a whole; and The reasons and facts supporting this finding are that the TIF District is properly zoned and will generally compliment and serve to implement policies adopted in Baker Tilly Municipal Advisors, LLC Page 6 City of Shakopee and Shakopee Economic Development Authority the Authority's comprehensive plan. (4) The TIF Plan will afford maximum opportunity, consistent with the sound needs of the Authority as a whole, for the development of the Project Area by private enterprise. The reasons and facts supporting this finding are that remedial actions are necessary so that development and redevelopment by private enterprise can occur within the Project Area. Section J Estimated Public Costs The estimated public costs of the TIF District are listed below. Such costs are eligible for reimbursement from tax increments of the TIF District. Estimated Public Costs Estimated Amount Land/Building acquisition $0 Site Improvements/Preparation costs $59,676,833 Utilities $0 Other public improvements (pooling) $0 Construction of affordable housing $0 Administrative expenses $6,630,754 Total Estimated Public Costs $66,307,587 Interest expenses $0 Total Costs $66,307,587 The City anticipates using tax increment to the extent available to finance development costs of the project including primarily site improvement/preparation costs, soils correction/cleanup, and infrastructure improvements, related administrative expenses, and other TIF-eligible expenditures as deemed necessary and related to development of the project site. The City reserves the right to administratively adjust the amount of any of the items listed in the categories above without a modification to the TIF Plan, as long as the overall TIF Plan budget ($66,307,587) is not increased. The Authority also reserves the right to fund any of the identified costs with any other legally available revenues but anticipates that such costs will be primarily financed with tax increments. Section K Estimated Sources of Revenue Sources of Revenue Amount Tax Increment revenue $66,307,587 Interest on invested funds $0 Other SI) Total $66,307,587 Baker Tilly Municipal Advisors, LLC Page 7 City of Shakopee and Shakopee Economic Development Authority The Authority anticipates capturing the tax increments from the project for financing of the identified development costs and reimbursing the developer for a portion of those costs. As tax increments are collected from the TIF District in future years, a portion of these increments will be used by the Authority to reimburse the developer for public costs incurred (see Section K). The Authority also anticipates retaining any remaining increment to finance eligible administrative or other expenses related to the project. The Authority reserves the right to finance any or all public costs of the TIF District using pay-as- you- go assistance, internal funding, general obligation or revenue debt, or any other financing mechanism authorized by law. The Authority also reserves the right to use other sources of revenue legally applicable to the Project Area to pay for such costs including, but not limited to, special assessments, utility revenues, federal or state funds, and investment income. Section L Estimated Amount of Bonded Indebtedness The maximum principal amount of bonds (as defined in the TIF Act) secured in whole or part with tax increment from the TIF District is $66,307,587. The Authority currently plans to finance the site improvements and development costs through either a pay-as-you-go note or Authority financing and reserves the right to issue bonds in any form, including without limitation any interfund loan with interest not to exceed the maximum permitted under Section 469.178, Subdivision 7 of the TIF Act. Section M Original Net Tax Capacity The County Auditor shall certify the original net tax capacity of the TIF District. This value will be equal to the total net tax capacity of all property in the TIF District as certified by the State Commissioner of Revenue. For districts certified between January 1 and June 30, inclusive, this value is based on the previous assessment year. For districts certified between July 1 and December 31, inclusive, this value is based on the current assessment year. The estimated taxable value of all property within the TIF District as of January 2, 2023, for taxes payable in 2024, is $4,365,800. Upon establishment of the district and classification of the property as taxable residential rental, residential homestead and commercial -industrial, the estimated original net tax capacity of the TIF District is estimated to be $51,233. Each year the County Auditor shall certify the amount that the original net tax capacity has increased or decreased as a result of: (1) changes in the tax-exempt status of property; (2) reductions or enlargements of the geographic area of the TIF District; (3) changes due to stipulation agreements or abatements; or (4) changes in property classification rates. Baker Tilly Municipal Advisors, LLC Page 8 City of Shakopee and Shakopee Economic Development Authority Section N Original Local Tax Capacity Rate The County Auditor shall also certify the original local tax rate of the TIF District. This rate shall be the sum of all local tax rates that apply to property in the TIF District. This rate shall be for the same taxes payable year as the original net tax capacity. In future years, the amount of tax increment generated by the TIF District will be calculated using the lesser of (a) the sum of the current local tax rates at that time or (b) the original local tax rate of the TIF District. It is anticipated the request for certification of the TIF District will occur prior to June 30, 2025, and the local tax rates for taxes levied in 2024 and payable in 2025 will apply, for which the County Auditor shall certify as the original tax capacity rate of the TIF District. The payable 2025 tax rates are not yet available and for purposes of estimating the tax increment generated by the TIF District, the sum of the local tax rates for taxes levied in 2023 and payable in 2024 is 87.095% as shown below. 2023/2024 Taxing Jurisdiction Local Tax Rate City of Shakopee 27.402% Scott County 26.228% ISD #720 28.602% Other 4.863% Total 87.095% Section 0 Projected Retained Captured Net Tax Capacity and Projected Tax Increment The Authority anticipates that 100% of the development will be completed by December 31, 2033, creating a total tax capacity for the TIF District of $4,877,969 as of January 2, 2034. The captured tax capacity as of the first full year of increment is projected to be $4,380,702, and the first full receipt of increment is projected to be $3,815,358 in taxes payable 2035. Even though full increment isn't until pay year 2035 increment will start in pay year 2027 and gradually increase as more of the project is developed. A complete schedule of estimated tax increment from the TIF District is shown in Exhibit III. Each year the County Auditor shall determine the current net tax capacity of all property in the TIF District. To the extent that this total exceeds the original net tax capacity, the difference shall be known as the captured net tax capacity of the TIF District. The estimates shown in this TIF Plan assume that residential rental class rates remain at 1.25%, residential homestead rates remain at 1% and commercial -industrial property rates are $150,000 at 1.5% and 2% for value above $150,000 of the estimated taxable value and assume no annual increases in market values. Each year the County Auditor shall determine the current net tax capacity of all property in the TIF District. To the extent that this total exceeds the original net tax capacity, the difference shall be known as the captured net tax capacity of the TIF District. For communities affected by the fiscal disparity provisions of Minnesota Statutes, Chapter 473E and Chapter 276A, the original net tax capacity of the TIF District shall be determined before the application of fiscal disparity. In subsequent years, the current net tax capacity shall either (a) be determined before the application of fiscal disparity or (b) exclude the product of any fiscal Baker Tilly Municipal Advisors, LLC Page 9 City of Shakopee and Shakopee Economic Development Authority disparity increase in the TIF District (since the original net tax capacity was certified) times the appropriate fiscal disparity ratio. The method the Authority elects shall remain the same for the life of the TIF District, except that a single change may be made at any time from method (a) to method (b) above. The Authority elects method (b), or M.S. Section 469.177, Subdivision 3(b). The County Auditor shall certify to the City the amount of captured net tax capacity each year. The Authority may choose to retain any or all of this amount. It is the Authority's intention to retain 100% of the captured net tax capacity of the TIF District. Such amount shall be known as the retained captured net tax capacity of the TIF District. Exhibit II gives a listing of the various information and assumptions used in preparing a number of the exhibits contained in this TIF Plan, including Exhibit III which shows the projected tax increment generated over the anticipated life of the TIF District. Section P Use of Tax Increment Each year the County Treasurer shall deduct 0.36% of the annual tax increment generated by the TIF District and pay such amount to the State's General Fund. Such amounts will be appropriated to the State Auditor for the cost of financial reporting and auditing of tax increment financing information throughout the State. Exhibit III shows the projected deduction for this purpose over the anticipated life of the TIF District. The Authority has determined that it will use 100% of the remaining tax increment generated by the TIF District for any of the following purposes: (1) pay for the estimated public costs of the TIF District (see Section K) and County administrative costs associated with the TIF District (see Section T); (2) pay principal and interest on tax increment bonds or other bonds issued to finance the estimated public costs of the TIF District; (3) accumulate a reserve securing the payment of tax increment bonds or other bonds issued to finance the estimated public costs of the TIF District; (4) pay all or a portion of the county road costs as may be required by the County Board under Minnesota Statutes Section 469.175, Subdivision 1a; or (5) return excess tax increments to the County Auditor for redistribution to the Authority, County and School District. Tax increments from property located in one county must be expended for the direct and primary benefit of a project located within that county, unless both county boards involved waive this requirement. Tax increments shall not be used to circumvent levy limitations applicable to the Authority. Tax increment shall not be used to finance the acquisition, construction, renovation, operation, or maintenance of a building to be used primarily and regularly for conducting the business of a municipality, county, school district, or any other local unit of government or the State or federal government, or for a commons area used as a public park, or a facility used for social, recreational, or conference purposes. This prohibition does not apply to the construction or renovation of a parking structure or of a privately -owned facility for conference purposes. Baker Tilly Municipal Advisors, LLC Page 10 City of Shakopee and Shakopee Economic Development Authority If there exists any type of agreement or arrangement providing for the developer, or other beneficiary of assistance, to repay all or a portion of the assistance that was paid or financed with tax increments, such payments shall be subject to all of the restrictions imposed on the use of tax increments. Assistance includes sale of property at less than the cost of acquisition or fair market value, grants, ground or other leases at less than fair market rent, interest rate subsidies, utility service connections, roads, or other similar assistance that would otherwise be paid for by the developer or beneficiary. Section Q Excess Tax Increment In any year in which the tax increments from the TIF District exceed the amount necessary to pay the estimated public costs authorized by the TIF Plan, the Authority shall use the excess tax increments to: (1) prepay any outstanding tax increment bonds; (2) discharge the pledge of tax increments thereof; (3) pay amounts into an escrow account dedicated to the payment of the tax increment bonds; or (4) return excess tax increments to the County Auditor for redistribution to the City, County and School District. The County Auditor must report to the Commissioner of Education the amount of any excess tax increment redistributed to the School District within 30 days of such redistribution. Section R Tax Increment Pooling and the Five -Year Rule At least 75% of the tax increments from the TIF District must be expended on activities within the district or to pay for bonds used to finance the estimated public costs of the TIF District (see Section E for additional restrictions). No more than 25% of the tax increments may be spent on costs outside of the TIF District but within the boundaries of the Project Area, except to pay debt service on credit enhanced bonds. All administrative expenses are considered to have been spent outside of the TIF District. Tax increments are considered to have been spent within the TIF District if such amounts are: (1) paid to a third party for activities performed within the TIF District within five years after certification of the district; (2) used to pay bonds that were issued and sold to a third party, the proceeds of which are reasonably expected on the date of issuance to be spent within the later of the five-year period or a reasonable temporary period or are deposited in a reasonably required reserve or replacement fund; (3) used to make payments or reimbursements to a third party under binding contracts for activities performed within the TIF District, which were entered into within five years after certification of the district; or (4) used to reimburse a party for payment of eligible costs (including interest) incurred within five years from certification of the district. Baker Tilly Municipal Advisors, LLC Page 11 City of Shakopee and Shakopee Economic Development Authority Beginning with the sixth year following certification of the TIF District, the TIF District must be decertified when 75% of the tax increments is sufficient to pay obligations described above incurred within the first five years or, if applicable, when a pay-as-you-go contract or note for expenses incurred within the first five years The Authority anticipates that an allowable portion of tax increments generated by the project may be spent outside the TIF District (including allowable administrative expenses), and such expenditures are expressly authorized in this TIF Plan. Section S Limitation on Administrative Expenses Administrative expenses means documented expenditures of an authority or municipality, including but not limited to: (1) amounts paid for services provided by bond counsel, fiscal consultants, and economic development consultants; (2) allocated expenses and staff time of the authority or municipality for administering a project, including but not limited to preparing the tax increment financing plan, negotiating and preparing agreements, accounting for segregated funds of the district, preparing and submitting required reporting for the district, and reviewing and monitoring compliance with sections 469.174 to 469.1794; (3) amounts paid to publish annual disclosures and provide notices under section 469.175; (4) amounts to provide for the usual and customary maintenance and operation of properties purchased with tax increments, including necessary reserves for repairs and the cost of any insurance; (5) amounts allocated or paid to prepare a development action response plan for a soils condition district or hazardous substance subdistrict; and (6) amounts used to pay bonds, interfund loans, or other financial obligations to the extent those obligations were used to finance costs described in clauses (1) to (5). Administrative expenses and administrative costs do not include: (1) amounts paid for the purchase of land; (2) amounts paid for materials and services, including architectural and engineering services directly connected with the physical development of the real property in the project; (3) relocation benefits paid to, or services provided for, persons residing or businesses located in the project; (4) amounts used to pay principal or interest on, fund a reserve for, or sell at a Baker Tilly Municipal Advisors, LLC Page 12 City of Shakopee and Shakopee Economic Development Authority (5) discount bonds issued pursuant to section 469.178; or amounts used to pay other financial obligations to the extent those obligations were used to finance costs described in clause (1) to (3). Administrative expenses include amounts paid for services provided by bond counsel, fiscal consultants, planning or economic development consultants, and actual costs incurred by the County in administering the TIF District. Tax increments may be used to pay administrative expenses of the TIF District up to the lesser of (a) 10% of the total tax increment expenditures authorized by the TIF Plan or (b) 10% of the total tax increments received by the TIF District. [M.S. Section 469.176, Subdivision 3] Section T Limitation on Property Not Subject to Improvements - Four Year Rule If after four years from certification of the TIF District no demolition, rehabilitation, renovation, or qualified improvement of an adjacent street has commenced on a parcel located within the TIF District, then that parcel shall be excluded from the TIF District, and the original net tax capacity shall be adjusted accordingly. Qualified improvements of a street are limited to construction or opening of a new street, relocation of a street, or substantial reconstruction or rebuilding of an existing street. The Authority must submit to the County Auditor, by February 1 of the fifth year, evidence that the required activity has taken place for each parcel in the TIF District. If a parcel is excluded from the TIF District and the Authority or owner of the parcel subsequently commences any of the above activities, the Authority shall certify to the County Auditor that such activity has commenced, and the parcel shall once again be included in the TIF District. The County Auditor shall certify the net tax capacity of the parcel, as most recently certified by the Commissioner of Revenue, and add such amount to the original net tax capacity of the TIF District. Section U Estimated Impact on Other Taxing Jurisdictions Exhibit IV shows the estimated impact on other taxing jurisdictions if the maximum projected retained captured net tax capacity of the TIF District was hypothetically available to the other taxing jurisdictions. The Authority believes that there will be no adverse impact on other taxing jurisdictions during the life of the TIF District, since the proposed development would not have occurred without the establishment of the TIF District and the provision of public assistance. A positive impact on other taxing jurisdictions will occur when the TIF District is decertified, and the development therein becomes part of the general tax base. The fiscal and economic implications of the proposed tax increment financing district, as pursuant to Minnesota Statutes Section 469.175, Subdivision 2, are listed below. 1. The total amount of tax increment that will be generated over the life of the TIF District is estimated to be $66,547,154. 2. To the extent the project in the TIF District generates any public cost impacts on City - provided services such as police and fire protection, public infrastructure, and the impact of any general obligation tax increment bonds attributable to the district upon the ability to issue other debt for general fund purposes, such costs will be levied upon the taxable net tax capacity of the City, excluding that portion captured by the TIF District. The City anticipates issuing a pay-as-you-go TIF note to finance a portion of the project costs and Baker Tilly Municipal Advisors, LLC Page 13 City of Shakopee and Shakopee Economic Development Authority reserves the right to use bond financing and/or internal financing, as necessary, to finance a portion of the project costs attributable to the TIF District. 3. The amount of tax increments over the life of the TIF District that would be attributable to school district levies, assuming the school district's share of the total local tax rate for all taxing jurisdictions remained the same, is estimated to be $21,854,140. 4. The amount of tax increments over the life of the TIF District that would be attributable to county levies, assuming the county's share of the total local tax rate for all taxing jurisdictions remained the same is estimated to be $20,040,478. 5. No additional information has been requested by the county or school district that would enable it to determine additional costs that will accrue to it due to the development proposed for the district. Section V Prior Planned Improvements The Authority shall accompany its request for certification to the County Auditor (or notice of district enlargement), with a listing of all properties within the TIF District for which building permits have been issued during the 18 months immediately preceding approval of the TIF Plan. The County Auditor shall increase the original net tax capacity of the TIF District by the net tax capacity of each improvement for which a building permit was issued. There have been no building permits issued in the last 18 months in conjunction with any improvements to the properties within the TIF District. Section W Development Agreements If within a project containing a soils deficiency district, more than 10% of the acreage of the property to be acquired by the City is purchased with tax increment bonds proceeds (to which tax increment from the property is pledged), then prior to such acquisition, the City must enter into an agreement for the development of the property. Such agreement must provide recourse for the City should the development not be completed. The City anticipates entering into an agreement for development, but does not anticipate acquiring any property located within the TIF District. Section X Assessment Agreements The Authority may, upon entering into a development agreement, also enter into an assessment agreement with the developer, which establishes a minimum market value of the land and improvements for each year during the life of the TIF District. The assessment agreement shall be presented to the County or City Assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land, and so long as the minimum market value contained in the assessment agreement appears to be an accurate estimate, shall certify the assessment agreement as reasonable. The assessment agreement shall be filed for record in the office of the County Recorder or Registrar of Titles, as applicable, of each county where the property is located. Any modification or premature termination of this agreement must first be approved by the City, County and School Baker Tilly Municipal Advisors, LLC Page 14 City of Shakopee and Shakopee Economic Development Authority District. The Authority may consider entering into an assessment agreement. Section Y Modifications of the Tax Increment Financing Plan Any reduction or enlargement in the geographic area of the Project Area or the TIF District; a determination to capitalize interest on the debt if that determination was not part of the original TIF Plan; an increase in the portion of the captured net tax capacity to be retained by the City; an increase in the total estimated public costs; or a designation of property to be acquired by the City shall be approved only after satisfying all the necessary requirements for approval of the original TIF Plan. This paragraph does not apply if: (1) the only modification is elimination of parcels from the TIF District; and (2) the current net tax capacity of the parcels eliminated equals or exceeds the net tax capacity of those parcels in the TIF District's original net tax capacity, or the Authority agrees that the TIF District's original net tax capacity will be reduced by no more than the current net tax capacity of the parcels eliminated. The City must notify the County Auditor of any modification that reduces or enlarges the geographic area of the TIF District. The geographic area of the TIF District may be reduced but not enlarged after five years following the date of certification. Section Z Administration of the Tax Increment Financing Plan Upon adoption of the TIF Plan, the City shall submit a copy of such plan to the Minnesota Department of Revenue and the Office of the State Auditor. The City shall also request that the County Auditor certify the original net tax capacity and net tax capacity rate of the TIF District. To assist the County Auditor in this process, the City shall submit copies of the TIF Plan, the resolution establishing the TIF District and adopting the TIF Plan, and a listing of any prior planned improvements. The City shall also send the County or City Assessor any assessment agreement establishing the minimum market value of land and improvements in the TIF District and shall request that the County or City Assessor review and certify this assessment agreement as reasonable. The County shall distribute to the City the amount of tax increment as it becomes available. The amount of tax increment in any year represents the applicable property taxes generated by the retained captured net tax capacity of the TIF District. The amount of tax increment may change due to development anticipated by the TIF Plan, other development, inflation of property values, or changes in property classification rates or formulas. In administering and implementing the TIF Plan, the following actions should occur on an annual basis: (1) prior to July 1, the City shall notify the County or City Assessor of any new development that has occurred in the TIF District during the past year to ensure that the new value will be recorded in a timely manner. (2) if the County Auditor receives the request for certification of a new TIF District, or for modification of an existing TIF District, before July 1, the Baker Tilly Municipal Advisors, LLC Page 15 City of Shakopee and Shakopee Economic Development Authority (3) request shall be recognized in determining local tax rates for the current and subsequent levy years. Requests received on or after July 1 shall be used to determine local tax rates in subsequent years. each year the County Auditor shall certify the amount of the original net tax capacity of the TIF District. The amount certified shall reflect any changes that occur as a result of the following: (a) the value of property that changes from tax-exempt to taxable shall be added to the original net tax capacity of the TIF District. The reverse shall also apply; (b) the original net tax capacity may be modified by any approved enlargement or reduction of the TIF District; (c) if laws governing the classification of real property cause changes to the percentage of estimated market value to be applied for property tax purposes, then the resulting increase or decrease in net tax capacity shall be applied proportionately to the original net tax capacity and the retained captured net tax capacity of the TIF District. The County Auditor shall notify the City of all changes made to the original net tax capacity of the TIF District. Section AA Filing TIF Plan, Financial Reporting and Disclosure Requirements The City will file the TIF Plan, and any subsequent amendments thereto, with the Commissioner of Revenue and the Office of the State Auditor pursuant to Minnesota Statutes Section 469.175, Subdivision 4A. The City will comply with all reporting requirements for the TIF District under Minnesota Statutes Section 469.175, Subdivisions 5 and 6. Baker Tilly Municipal Advisors, LLC Page 16 Exhibit Map of Tax Increment Financing (Soil Deficiency) District No. 22 This drawing is re=ther a legal., recorded map nar a survey and is not Intended to be used as we. This dravrirti) as a cOmptaton of records, ktfornsaticri, and data located n vane. oty cowry. and state off., end otfren spaces affecting the area shorn , and a to be used fix reference pop.% arty. Scott Cony is not responsible for any nitwit Scott County &Ott Date; 8/14/2024 !AIi1:41(3:f .I.10. 1:9,028 Exhibit 11 Assumptions Report City of Shakopee, Minnesota and Shakopee Economic Development Authority Tax Increment Financing (Soil Deficiency) District No. 22 Shakopee Gravel Pit Development Draft TIF Plan Exhibits: Revenue Projections based on Developer Buildout Assumptions Type of Tax Increment Financing District Redevelopment Maximum Duration of TIF District 20 years from 1st increment Projected Certification Request Date 12/31/24 Decertification Date 12/31/47 (21 Years of Increment) 2022/2023 Base Estimated Market Value $4,365,800 Original Net Tax Capacity $51,233 Base Estimated Market Value Estimated Increase in Value - New Construction Total Estimated Market Value Total Net Tax Capacity Assessment/Collection Year 2024/2025 2025/2026 2026/2027 2027/2028 $4,365,800 $4,365,800 $4,365,800 $4,365,800 0 0 36, 223, 640 56,116, 328 4,365,800 4,365,800 40,589,440 60,482,128 $51,233 $51,233 $561,208 $815,361 City of Shakopee Scott County ISD #0720 Other (EDA) Local Tax Capacity Rate (2206) Fiscal Disparities Contribution From TIF District Administrative Retainage Percent (maximum = 10%) Pooling Percent 27.402% 26.228% 28.602% 4.863% 87.095% 2023/2024 32.0047% 10.00% 0.00% Bonds Note (Pay -As -You -Go) Bonds Dated NA Note Dated 12/31/24 Bond Rate NA Note Rate 5.00% Bond Amount NA Note Amount $31,722,500 Present Value Date & Rate 12/31/24 7.00% PV Amount $23,561,544 Notes Projections assume no future changes to classification rates and current tax rates remain constant. Projections are based on certified pay 2024 rates. 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co CO co 00 00 CO co co ,r- CO O N N N N N N N N N N N N N CO co co up r 0) N N N N N N N N N N N N N O O M 1` Lf) M 00 CO N N N N N N N N N N N N N 0 co O 00 N M M LO M CCOO CO,) COO CO,) M0 00000 000 CO,) M0 000 CO,) M0 CO,) COO CO,) COO 00000 L0 CO f` CO 0) O N— N CO LO CO f` CO 6) O N CO LO CO f` N N N N N N CO CO CO CO CO CO CO CO CO 0) a) M M M M M M M M M M M M M M M M M M M M M M M M U S^ N N N N N N N N N N N N N N N N N N N N N N N N Q 0_ w Total net tax capacity based on mix of residential rental with a class rate of 1.25%, residential homestead with a class rate of 1% and commercial -industrial class rate of 1.5% first $150,000 value and 2% value above $150,000 (3) Original net tax capacity based on existing land value for the property to be included in the development for assess 2023/pay 2024 (4) Total local tax capacity rate for taxes payable 2024 Estimated Impact on Other Taxing Jurisdictions Report E N co O — O -a m a Q O+ A0 W > > N V .O 0 Oz • 5 N - W co a) o O 0 Vco t� •- 'O ca 0 CD C 'O Q 0) ♦••� v+ O > TD CD '5 LL L co E co V 0 V H With Project and TIF District Project or TIF District a)- L CO 0 Z a) X (o >, Z a) U H Z co 0 CD a) 2 I— '5 O N coQ 0 Z (o 0 00 C) 71- 00 M M N Cfl M 0) 0 0 0 00 N 71- 00 O COM N O 0 0 0 0 co O co O O 00 co co N N N 2 O O O co co co co co co (A - co r r ti O co- M N 03 co CO Co 03 0) 0) 2 N CO CO N Cfl 00 4 N N N C� N- Mco- O LL') ( c0 Cfl N CO 6) O7 City of Shakopee 2 y.� L `tF co O O E- O M O 0000 co - a) O O o O co X _ : 5 U (o _C D CO U x O) O O a3 C a) I— To co V - a) (/) a) _C '� - . 0. a) O >, Q 0 , O N _0 (0 U U O (a (6 a) co 1- 0 a)_c, _c U O (0 U) a) (o (o a--' (o a) a) .� (o in U U C2 0 'L (o -0 X u L '6 O a) LL ca - 1— O To CD I— o a) >7J� a) O L }' O +L co coa) a) 0 CO x To H 0 U X O `D ° a) O co O a) Z L o_ .0 _ 4— O LO N C p O 0 o z m o O_ L �aI)� L E 2 m Q• W co sil2 w(x3 a) 0 (o 0E'CI ai a)0 Ca 0 x (� a) to }' O a) a)U .„ C U M zCC as o fY O o -0 � •E flU 3 LO (n fa). O N a) Q -X c aco U F3 U C a) 1E O a) 0 a) * Statement 1: Statement 2: co U 0. Q co 0= • • O 0 O (o a_ cn To i) O_ CO 0 U (o 01 (0 U X co 0 To O > U (0 O_ co U X (o a) C a) co a) (o X (o TO 0 a) O 0 00 c O C cn a) a) ^Q a) a) U C a) 0) O a) C .cn c 0 cn c) C (0 a) co a) C O U co 0. E a) N Exhibit V Market Value Analysis Report City of Shakopee, Minnesota and Shakopee Economic Development Authority Tax Increment Financing (Soil Deficiency) District No. 22 Shakopee Gravel Pit Development Draft TIF Plan Exhibits: Revenue Projections based on Developer Buildout Assumptions Assumptions Present Value Date 12/31/24 P.V. Rate - Gross T.I. 7.00% Increase in EMV With TIF District Less: P.V of Gross Tax Increment Subtotal Less: Increase in EMV Without TIF $377,861,084 26, 274, 078 $351,587,006 0 Difference $351,587,006 Annual Present Gross Tax Value @ Year Increment 7.00% 1 2027 370,718 302,616 2 2028 587,988 448,573 3 2029 1,066,030 760,065 4 2030 1,903,635 1,268,472 5 2031 2,602,208 1,620,524 6 2032 3,300,782 1,921,085 7 2033 3,521,314 1,915,362 8 2034 3,594,825 1,827,427 9 2035 3,815,358 1,812,649 10 2036 3,815,358 1,694,065 11 2037 3,815,358 1,583,238 12 2038 3,815,358 1,479, 662 13 2039 3,815,358 1,382,861 14 2040 3,815,358 1,292,394 15 2041 3,815,358 1,207,845 16 2042 3,815,358 1,128, 827 17 2043 3,815,358 1,054,978 18 2044 3,815,358 985,961 19 2045 3,815,358 921,459 20 2046 3,815,358 861,177 21 2047 3,815,358 804,838 $66,547,154 $26,274,078 MEETING SIGN -IN SHEET PROJECT: Shakopee Gravel Pit Development Open House DATE / TIME: 10/29/2024 / 7:00 pm RE: Participant Sign In Sheet NAM E: ChArVVe 14.Lc4 SYN4441 REPRESENTING: CANural. VADA NAME: REPRESENTING: NAME: 140,44„ e„„Jer tvivelf 1-<ei REPRESENTING: NAME: TSric" REPRESENTING: NAM E: I OM./ (No REPRESENTING: conFLuEncE PROJECT #: EMAIL: C...)/f‘CLe r't vinut..; PHONE: iz Rem? EMAIL: 004v e sw44:s. co" PHONE: tom 347,5'S'' be,41 vl.)4iew fek-D, I 6ocs /50 triVcom NAME: C tot 0106.3 EMAIL: icone96 &Ito , pi\ REPRESENTING: NAME: 7501± Vri E.* k /e/C14/4set4S REPRESENTING: EMAIL: PHONE: EMAIL: PHONE: EMAIL: PHONE: 015 2-902. 13 PHONE: cisai ef6z. EMAIL: Vfricharcis e 5pr/wilt owl PHONE: AO 3 C. EMAIL: 71-riaddelMfr Aphybsii A co AY NAME: 7--eddc:)..thei,i4, ha,* REPRESENTING: NAME: REPRESENTING: NAME: REPRESENTING: NAME: REPRESENTING: NAME: REPRESENTING: PHONE: if-1,7 EMAIL: PHONE: EMAIL: PHONE: EMAIL: PHONE: EMAIL: PHONE: thinkconfluencescom CoMmaf - ThThrh CX,Ti2a4 a-{' 501,7th s cge._ of er 5fTc., 1:10 - Aso' 1542-94V -9 I Amanda Schwabe From: Michael Kerski Sent: Monday, October 28, 2024 12:22 PM To: Amanda Schwabe Subject: Fw: Shakopee Gravel project Get Outlook for iOS From: Terry Minarik <tminarik@thinkconfluence.com> Sent: Monday, October 28, 2024 10:28 AM To: Michael Kerski <MKerski@shakopeemn.gov> Cc: Brad Aldrich <baldrich@thinkconfluence.com> Subject: FW: Shakopee Gravel project Just thought I would share this email I received. From: Daniel Misgen <squad511@yahoo.com> Sent: Friday, October 25, 2024 11:52 PM To: Terry Minarik <tminarik@thinkconfluence.com> Subject: Shakopee Gravel project Hello, I am writing to express my deep concerns about the number of apartments in this project. Shakopee is a suburb not an urban area as your project is named. I moved to Shakopee in 2009 and I want to live in a suburb. I do NOT want to live next to a high density housing area. High density housing only hurts a community by much higher crime and use of public resources. I will be in contact with my city council member as well as talking to my neighbors to encourage at the very least a redesign limiting the number of apartments. 500+ apartments less the two blocks from my house is absolutely not what I want. Do not turn my city in to the Burnsville. Dan Misgen Sent from Yahoo Mail for iPhone 1 Sirturikt_ 1 November 8, 2024 SCOTT COUNTY TRANSPORTATION SERVICES DIVISION PROGRAM DELIVERY • TRAFFIC • HIGHWAY OPERATIONS • MOBILITY MANAGEMENT GOVERNMENT CENTER EAST, 200 FOURTH AVENUE WEST •SHAKOPEE, MN 55379 (952) 496-8346 • Fax: (952) 496-8365 • www.scottcountymn.gov LISA J. FREESE ANTHONY J. WINIECKI, P.E. Transportation Services Director County Engineer Dana Anderson, Principal Tax Specialist Scott County Government Center 200 Fourth Avenue West Shakopee, MN 55379 SUBJECT: Tax Increment Financing District No. 22 Dear Ms. Anderson, The Transportation Services Division has reviewed the request to amend Tax Increment Financing (TIF) District No. 22 for the Shakopee Gravel Pit development, that is located at the southwest corner of County Highways (CH) 16 and 83. We understand based on our discussions with the City Engineer that the following two projects are proposed to be 100 percent paid for with TIF proceeds based on the Tax Increment District Plan: 1. The proposed street access onto CH 83 is required to be converted to a 3/4 access. Street lighting to illuminate the intersection will also be required. This is a development driven improvement and we understand the City has included this as one of the eligible improvements for the TIF. 2. The proposed street intersection onto CH 16 will require street lighting to illuminate the intersection, and a traffic signal may be warranted upon build out of the development. We agree that these projects should be 100 percent covered by the district revenues. Over the 20-year term of the district, the County will be forgoing an estimated $20 Million in tax revenue which will be a significant burden on the County's ability to address transportation improvements on County Highway 83 and County Highway 16 within a half mile of the proposed district. Minnesota Statutes, Section 469.175, Subd la, provides the County authority to require unprogrammed projects to be paid for out of the TIF proceeds. The County requests two additional projects be funded by the TIF proceeds based on our authority in Minn. Stat. 469.175. These improvements are not programmed in the County's 2024-2033 Transportation Improvement Program: • The intersection of CH 16/Deans Lake Trail/Kinlock Way is approaching warrants for a traffic signal but are not fully met. This traffic signal is not programmed for Scott County. An Equal Opportunity/Safety Aware Employer Tax Increment Financing District No. 22 Page 2 The EAW identifies this intersection as having a crash rate above the critical crash rate, meaning there is a safety issue. The EAW also states the intersection could be considered for a traffic signal. The additional traffic from the development will advance the need for additional intersection control. The costs for the traffic signal are estimated at $720,000, including $600,000 for contract construction plus $120,000 (21 percent for design, construction engineering, and administration). A five percent contingency to the request is added to the table below, for a total amount of $756,000. • As part of Canterbury Common Public Infrastructure improvements, a plan was developed that identified improvements, including a northbound CH 83 turn lane extension upstream from Trunk Highway 169 that extended south of Deans Lake Boulevard. This was not included in Canterbury TIF No. 18. That traffic movement is a high -volume movement requiring additional storage. The Eagle Pointe development will generate nearly 12,000 daily trips and exacerbates the need for this improvement. The costs of estimated improvements are $630,000 including $400,000 for turn lane construction, $120,000 for traffic signal revision, and $110,000 (21 percent for design, construction engineering, and administration). An additional $30,000 is included for right of way. A five percent contingency to the request is added to the table below, for a total amount of $693,000. Project Description Projected Program Year Estimated Cost CH 16/Deans Lake Trail/Kinlock Way Traffic Signal 2028 $756,000 CH 83 Turn Lane Extension 2028 $693,000 Total $1,449,000 Neither of the above improvements are programmed in the County's Transportation Improvement Program. The County will program them for 2028 construction using the TIF proceeds, or if the City wishes to lead these identified projects that can be done via permit. If the County takes the lead in delivering the projects, we are willing to work with the City as we have in the past to get paid back over the course of the district, although we would prefer receiving the funds at the time of the project in order to be able to deliver them in the program year they are warranted. Thank you for the opportunity to comment on the proposed TIF District No. 22. If you have any questions, please feel free to contact me at cjenson@co.scott.mn.us or 952-496-8329. Sincerely, Craig Jenson Transportation Planning Manager Cc: Lezlie Vermillion, County Administrator Lisa Freese, Transportation Services Director Tony Winiecki, County Engineer (*)./i<L)"."' eyk____ L....... November 13, 2024 SCOTT COUNTY COMMUNITY SERVICES DIVISION tt, GOVERNMENT CENTER •200 FOURTH AVENUE WEST •SHAKOPEE, MN 55379-1220 Michael Kerski City of Shakopee 485 Gorman St Shakopee, MN 55379 Re: Tax Increment Financing District No. 22 Dear Mr. Kerski, The Scott County Property and Customer Services Division has reviewed the above mentioned TIF District request. After, reviewing the request, we have noted the items which will require attention to allow for certification of this district should it proceed forward. 1. The legal descriptions listed on page 5 of the above -mentioned document were the tax legal descriptions and not the official legal descriptions of record. 2. The boundaries of the TIF District in the request were inconsistent, as PID # 279160120 was included on page 2 and Exhibit I but was not included in the parcel list on page 5 or in Section M on page 8 regarding the Estimated Market Value and Original Net Tax Capacity. Feel free to let me know if you have any questions. Thank you, TMn4' Anderson, Dana Anderson Scott County Property and Taxation Services 952.496.8108 DJAnderson@co.scott.mn.us CC: Mikaela Huot, Director, Baker Tilly Municipal Advisors LLC An Equal Opportunity/Safety Aware Employer (''). c, L______ SCOTT COUNTY COMMUNITY SERVICES DIVISION tt, GOVERNMENT CENTER •200 FOURTH AVENUE WEST •SHAKOPEE, MN 55379-1220 An Equal Opportunity/Safety Aware Employer *yy ,1 *!I I] J 1 I 1 cc W O SLEDDING HILL OFFICE/RETAIL 0 RESIDENTIAL 0 PEDESTRIAN BRIDGE 0 HILLSIDE PLAYGROUND 0 FUTURE DEVELOPMENT J LL C 0 0 CI Z O 12. W Ce W O OCTOBER 2024 uJ 0 0 U 0 2 2 0• rLii1V1 11•1•1•I•10 • • LL DE PLAY R• NI Vil A Wil :1 V Nff MI OD] ;E4 I FA CoIel Wel :MI 44 44 P. g ic;) :41•Tal *IT ffitilmtao Ce CO 0 = < < Ct I— :6101K -6= ; K•PZ rAT•Til 2 1 0 WiTi0 :6101K6 �� l KoPZ ! SECTION A: COMMERCIAL AREA GRADIENT RESIDENTIAL BUILDING SECTION B: TRAIL LOOP RETAINING WALLS N CO TURF GRASS LAWN AVG. WATER L O - N O - r 0 J C 0 U CL LiJ :> CD LiJ LEI CD OCTOBER 2024 0 Q Y ©00000©0000 J 11V13a MYSTIC LAKE DR (COUNTY ROAD 83) 11tl13E1 NOI11aaV 1S, HONIIHD 1VI1N301S3a se, llllll6-1 II i�aw , oil I[ ➢11 e, 11 il�i iw� a ■i*l-0I !10 1, �ii��■Y_ _�- e _0 • NOTERMANN W - O � \► 6Y Y' O Oro O O 0\ i III Io iiiCohr�� jet je� j�► >t *Main PHILLIP DR NSW IVY ST ARROWHEAD ST ARCHER ST -ter COf1FL Ef10E SHAKOPEE W PLANIWERV OCTOBER 2024 SHAKOPEB Agenda Item: Prepared by: Reviewed by: Shakopee City Council 14.a November 19, 2024 City Bill List Becky Smith, Accounting Specialist Action to be considered: Review of City Bill List Motion Type: Informational only Background: The City Bill has been provided to the City Council. Recommendation: Review of City Bill List Budget Impact: N/A Attachments: