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10.F.1. 2013 General Government Buildings Project
lo.c*. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City AdministratorG.).,`' SUBJECT: 2013 General Government Buildings Projects DATE: November 16, 2012 Action Sought The City Council is asked to review and provide feedback on a draft plan for 2013 capital projects to be funded out of the Internal Service Fund for General Government Buildings. Background The Building Fund receives annual "rent" payments from each of the City's departments, which are used to fund building improvements and significant maintenance items, and to pay debt service on the Public Works building. In 2012 the fund was used to pay for a new roof for the Community Center, new air conditioning units for the Library and the Police Station, replacement of all doors on the Engineering building and new, more energy- efficient lighting at the Police Station. Attached is an outline of the building improvements and maintenance items proposed for calendar year 2013 and a rough estimate of their expected cost. The Council is asked to review the projects on the proposed plan and provide feedback to staff. A short staff presentation at Tuesday night's meeting will provide a general description of each proposed project and the need for it. If there is a consensus of the Council that the proposed projects are worth pursuing, staff will proceed with the necessary quote and /or bidding process and return to Council for final approval as individual projects are ready to proceed. Budget Impact The proposed projects will have no direct impact on the City's General Fund operating budget, as they are to be funded out of the Internal Service Fund for General Government Buildings (i.e." the Building Fund "). The Building Fund currently has $6.3 million available. Relationship to Vision By pro - actively planning and budgeting for building maintenance and improvement projects, this item relates to Goal C: Maintain the City's strong financial health. Requested Action The Council is asked to direct staff to proceed with planning and development of the proposed building projects, with or without amendments. General Government Buildings Fund Outlook Estimated Starting Balance (1 -1 -2013) $6,300,000 2013 Revenues Departmental Rents $664,616 Interest Earnings (estimated) $40,000 Total Revenues $704,616 Proposed 2013 Expenditures Debt Service PW Building $465,000 Proposed Projects Lighting Replacement (Eng Bldg) $40,000 Roof Maintenance (PW Bldg) $33,062 Roof Maintenance (Fire Station #1) $11,330 Water Softener (City Hall) $7,000 Interior Improvements (City Hall) $75,000 Council Chambers AN $95,000 Total Expenditures - $726,392 Estimated Ending Balance (12 -31 -2013) $6,278,224 S���.KOPEE �;�� eb>,�� �° � � f � r� j.. �-- � � . w�� e. � �-= , ., � < � �e.,.._� � <» ,,: �� �.�-,e . ,� .�� � �, �� � ,�.� ,�,�� ,,s:, - , .�. ��'� � �. �' �� w�u'` �""`r� c; a .: r,� �.. ��r�-�"�,:�. .�`�- ��y° '" ..at:.3 es, '. �.,�::...� .� ..:..�s, : �e�.s��� �'�� z� ..,���� ��� �-��, '�h � % ,� ^,�,v=.��-°a.� ,,,.t-,� �g b����'�� °°:;� � �� ,� ' ��.-;«� ��, ���w ��a� s �`� " � �� ��= ������- � �`.r:�.., ���.;��"��r�,.�,.;`'� -r.-����°,�.�,_'`� , . ?.; ..., .. -:-,. `� � ���`��w w��a,�'"���,r� _ .,� _ . .; ... ,, ..:._ , ._..w _ . ..... . _.. .. ;�-<<; . ... .,,� _. ....... ,�.<� >.,m.:�. .>.. .: ....�,a,. _ �.. ,,_>._..,,._, .�.� .e<: ,a` , . .-. .-.t,a, � . . � � � . . .� � . . � � ; r se ul un . ro ects or � � 1 N4VEMBER 20, 2ax� �������, ���� � ��o �°m N�. e �� �� .���.� � � � �� �,�r ' � ~�� � � _ �`� �� � ,"��� ��' °� ��� `�` �� ���_. - �: � £�� � �-�; �,�z r r, � �, �� . " P r� �Y�� � .y� "+' �� �d� " . �,k�.� d'�.-. � :�* ��'� , � � � ;'���x,�`�..^�x?� °r., k"�*`" `?w ��t, =r kn��'� r ,s,u b ,� *� � e� � � ��g° General Government Buildin s � ' � Cit H all � y Library Police Station ' � Fire Station # 1 Fire Station # 2 �� Public Works Building - Engineering Buildings E� �Atl� � � . A ��� �,����� .,��`y>��.>�����,��t ,r'�°�.µ�'�u��� �� � '�� $'r; ��`s �� aa�� �`��s�`r�� �"` � �. � .�° . . < e��°_. a � d��, «. ��.����� �,�. ��y , , w � �� r r � ��� � �.�� , � � � � �� � �. � � � ��� � s^ � � � s,, � �'F� T�� �`�v ,t'� ,� P" +ga-'�e,x. 1^ � � .�� „��.-�� �i y . � ,��„�„�,"�` `�. � �, � w ,��e�'� a . > .�. . � � ..,,� .� , � _ �- � _� a � � �°'`� x �-����. � �.°�` �..��.�.�`` .,� '�°�.... ��s�,,,� 3� �, " ., _,.�.. ��-.., ���� �,. �- �'��. x,. .. ° ,..z. �.,�... .._ .« ....f...�. 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Estimated Cost = $40,000 Energy Efficiency Benefits (LED a possibility) Potential for SPUC Rebate -,� Bay areas of Fire Station # 1 also have T-12's — will need replacement in 2 01q.. � , } , � � ; ; � �.. , �,�_.���� : � , ,..� s��,��" '°�.�' �,�°°� m� � ��� ,P. . .� � � � ��;��° ��� .�° �4�� ���� �' ��,�. �;x ��.��. i i • Roof l�/Ialntenance :.� , � Public Works - $33,000 Fire Station # 1 - � 11,330 Intended to extend the life of the existin roof and g address water problems at Public Works. ; , � � ��w .. .� e�a�e . . � ��. � _ � � � � � ; _ � . , .� �,. � n � e� 6,,,;�. , , .�.x,,��:. ..�. ti E ew�.w . . �� r� ��,� ���<��� � ��,a �� �n _, . �� �; �,a� .; ._ :. � ,:�. �� � „�,� �,�n�, : �_ ,a.q, �, . ,= e ��� � � � � � �r � .�� . �� ; �e. �, _��� �°�e�,�� Cit Hall V�ater So�'tener Y ` � Estimated cost = $ ,o 0 0 � 7 µ Needed to reduce build-up on various parts and extend life of water heater. � ; � , , � �� � , � , ; � � � � � � � � � � , � � � � � � , � � �a .� ��a .�. .�� �� �� � . _ � ���� �' �A� �����'� �, —� :���; . ,� _ � : ;� � „ ; .,. u _�: .'�: °�,q' >. _. ,��'� � '��'..�. �� s��.������`�'����° . , �� ,��a� e� �. �, . � �� .<<:.� °�` _�°`� � �� � �� �_< ;.�. �. ,.,.,�` •��� � g..�( ��.e,a��. �,�e e ��� � �-� �^"��. �,.� �� . ��_,:� � ��,���" �., m � � s� „-v^ �3"':'Y.�,s `�� ,,.._ ,4. 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