HomeMy WebLinkAbout4.F.3. Laserfiche Software Assurance Plan L1.P. 3.
City of Shakopee A r ! p �
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Raoul Boudreau, Information Technology Coordinator
SUBJECT: Laserfiche Software Assurance Plan (LSAP)
DATE: November 6, 2012
Introduction
The Council is asked to authorize renewing the City's maintenance contract for its Laserfiche
Software Assurance Plan at a cost of $20,405.
Background
The City currently utilizes Laserfiche to house permanent records and to efficiently route
documents though various departments. The Software Assurance Plan is a maintenance contract
that provides a variety of benefits, including staff training, product support, and software
upgrades. Without it, software upgrades and maintenance would not be available. This would
limit the City's ability to keep up -to -date with the most current software which is utilized by City
employees on a day -to -day basis.
Budget Impact
The cost of the renewal is $20,403.51. This is an annual cost that adjusts, mostly based on the
amount of full user client licenses the City has. This is a routine and budgeted item. It is being
brought before the Council only because of the dollar amount of the purchase.
Requested Action
The Council is asked to authorize appropriate city staff to renew the City's Laserfiche Software
Assurance Plan for an amount not to exceed $20,405 from the IT fund.