HomeMy WebLinkAbout4.F.2. Approval of Minutes: October 30, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 30, 2012
1. Roll Call
Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken.
Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman Steve Clay and Jay
Whiting.
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
Julie A. Linnihan, Finance Director /City Clerk; and Rick Coleman, Fire Chief.
2. Approval of the Agenda
Whiting/Clay moved to approve the agenda. Motion carried 5 - 0.
3. Discussion of Fire Department FY2013 Budget
Chief Coleman provided Council with an overview of the meeting regarding staffing levels,
daytime response of the fire department and the future fire station.
3.A. Current Daytime Availability/Response Times
Chief Coleman provided facts and figures regarding daytime response to fire calls. He said the
goal of the fire department is to respond to fire emergencies within the National Fire Protection
Agency (NFPA) standards. NFPA standard for a city the size of Shakopee is to have a truck on
scene in 9 minutes 90% of the time. Chief Coleman said the average time for the Shakopee Fire
Department to have a truck on scene is 13 minutes, for the first ten months of 2012.
Chief Coleman provided Council with current fire department staffing data. He also discussed
the lack of daytime response availability during a typical work week. He discussed daytime
response alternatives, as well as partnership opportunities and staff recommendations.
3.B. Third Station/Future Stations Discussion
Chief Coleman talked about a future fire station to be located in the Southbridge area. He
discussed the Insurance Service Office (ISO) rating which provides statistical information on
risk to the insurance industry. He also discussed the cost of a new fire station, and possible
partnership opportunities with neighboring jurisdictions
Chief Coleman said that given the limited resources, staff recommends addressing the daytime
response problem immediately, and delay construction of the third station until 2017, which
would be when the bonds on Station #1 have been paid off.
After Council consideration, all five council members agreed to leave $125,000 in the 2013
budget for the potential hiring of 4 full -time fire fighters. They also discussed different
incentives to attract more response to daytime fire calls. There was also discussion of possible
incentives to local business to allow their employees who are fire fighters to respond to day calls.
Cncl. Whiting and Clay stated that they would like to retain the budgeted $80,000 for six on -call
fire fighters for the FY 13 budget. They also felt that a third fire station was needed now. Cncl.
Lehman, Cncl. Schurman and Mayor Tabke stated that they would like to take out $80,000 out of
Official Proceedings of the October 30, 2012
Shakopee City Council Page 2
the 2013 budget for the six on -call fire fighters. They also did not see a need for a third fire
station at this time, and desired to budget the station on the CIP in 2019.
Lehman/Schurman moved to remove from the preliminary 2013 budget $80,000 for the six paid
on -call fire fighters. Motion carried 3 -2 with Cncl. Whiting and Cncl. Clay opposing.
Lehman/Schurman moved to keep fire station three in the CIP but move it to 2020. Motion
failed 2 -3 with Cncl. Clay, Cncl. Whiting and Mayor Tabke opposing. Mayor Tabke stated that
he voted incorrectly on the motion because he would like to see the third fire station taken out of
the CIP. He requested a new motion.
Schurman/Clay moved to leave the third fire station in the CIP; however, it would move the
construction to 2020. Motion passed 3 -2, with Cncl. Whiting and Mayor Tabke opposing.
Clay /Lehman moved to leave $125,000 in the 2013 budget for the funding of six months' of four
full -time fire fighters. Discussion followed, including daytime responder incentives, discussions
with local employers as to making their employees available, and the possible addition of a full -
time training chief to allow for daytime training options.
Cncl. Lehman believed the wording of the motion is inaccurate. He said the motion should
reflect leaving $125,000 in the preliminary budget, a later determination as to how the money
would be spent.
Cncl. Clay agreed to amend the motion to include Cncl. Lehman statement.
Mayor Tabke asked for a vote on the motion. Motion carried 5 -0.
4. Other Business
Mr. McNeill announced that the tentatively scheduled meeting to set for November 13, 2012 will
be cancelled.
5. Adjourn
Lehman/Whiting moved to adjourn to Wednesday, November 7, 2012 at 7:00 p.m. Motion
carried 5 -0.
Meeting ended at 8:55 p.m.
J l UI
"tilde A. Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary