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HomeMy WebLinkAbout4.F.2. Approval of Minutes: October 02, 09, and 16, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 2, 2012 Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilor's Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Absent: No one Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director /Engineer; Julie A. Linnihan, Finance Director /City Clerk; and Jim Thomson, City Attorney 2. The Pledge of Allegiance was recited 3. Clay /Schurman moved to approve the agenda. Motion carried 5 -0. 4. Lehman/Whiting moved to approve the Consent Agenda. Mr. McNeill read the Consent Agenda items. Motion carried 5 -0. 4.C.1 Lehman/Whiting offered Resolution No. 7233, A Resolution Certifying Delinquent Storm Drainage and False Alarms for Collection on the Tax Rolls Payable 2013, and move its adoption. (Motion carried under Consent) 4.C.2 Lehman/Whiting moved to declare the following property as surplus: 2003 Dodge Ram, VIN: 1D7HU18N33J625624; 1992 GMC Sonoma, VIN: 1GTCS14A3N8527331; 2003 Ford Crown Victoria, VIN: 2FAFP71W13X104395; 2001 Ford Windstar, VIN: 2FMZA50421BB53768. (Motion carried under Consent) 4.D.1 Lehman/Whiting moved to approve the attached job description for the position of Police Receptionist. (Motion carried under Consent) 4.F.1 Lehman/Whiting moved to approve the bills in the amount of $319,005.44 and electronic transfers in the amount of $390,361.81 for a total of $709,367.25. (Motion carried under Consent) 4.F.2 Lehman/Whiting moved to approve the minutes of September 4, 2012 and September 18, 2012. (Motion carried under Consent) 4.F.3 Lehman/Whiting offered Resolution No. 7238, A Resolution Appointing Judges of the Election and Establishing Compensation, and move its adoption. (Motion carried under Consent) 4.F.4 Lehman/Whiting moved to approve the initiation of an updated Fee Study. (Motion carried under Consent) Official Proceedings of the October 2, 2012 Shakopee City Council Page 2 4.F.5 Lehman/Whiting moved to direct staff to issue a Request for Proposals for Towing Services. (Motion carried under Consent) 5. Mayor Tabke asked if there was anyone in the audience that wished to speak about an item that was not on the agenda. No one responded. 6. Mark McNeill, City Administrator, stated that opponent and proponents of the proposed constitutional marriage amendment have asked City Council to take a position through a resolution to oppose, propose or take no position on the subject. Mayor Tabke allowed each group 15 minutes to make statements regarding the subject. Jerry Popp, Brian Kane, Tom Hennen, Curt Olson, Fatima Franzen, Scott Vohnoutka and Michael Gillson were either proponents of the amendment or urged Council to not take a position. Andrew Jansen, Pastor Matthew Bersage, Kathi Mochol, Christopher Straus, Jordan Blue, and Mark Themig all oppose the marriage amendment. They asked Council to also support the resolution opposing the marriage amendment. Each Council member was also given the chance to discuss the issue. Mayor Tabke, Cncl. Lehman, Clay and Schurman all believed that the City Council was not the place to take action on the subject. Cncl. Whiting does not support the marriage amendment and expressed support of the resolution opposing the marriage amendment. Clay moved to table until the first meeting in November. Motion died for lack of a second. Jim Thompson, City Attorney, advised Council that if they did not want to pass any of the three resolutions on the table the Council could motion to table indefinitely. Lehman/Schurman moved to table indefinitely. Motion carried 4 -1 with Cncl. Whiting opposing. Lehman/Whiting moved to recess for 10 minutes. Motion carried 4 -1 with Cncl. Schurman opposing. Mayor Tabke reconvened the meeting at 8:23 p.m. 7. Business Removed from the consent agenda. None 8. Recess for Economic Development Authority meeting. None 9. Reconvene 10.B.1 Michael Leek, Community Development Director, presented Council with the Consideration of Approval to Issue Building Permit for Twin Home on Out -lot A, Re -plat of Noterman Addition. Official Proceedings of the October 2, 2012 Shakopee City Council Page 3 Mr. Leek said Emmaus Companies Inc. is asking Council to issue a building permit for the construction of a twin home on property described as Outlot A., Replat of Noterman Addition. The property is zoned R -1C which allows for single family attached dwellings, up to a maximum of two dwellings. The property's designation as an outlot dates back to 1957 -1959 and staff has not found any history for the reason it was designated as an outlot. The City Attorney advised staff that the City Council has the authority to grant an exception to the code requirement. In reviewing the specific request, planning staff asked input from other city departments, Shakopee Public Utilities Commission and other utilities. One department suggested the property be platted while others and the utilities commission recommended that the City Council approve the issuance of a building permit. Phil Dommer, Emmaus, Inc., stated that the twin home proposed would serve people in need. The future plan for the property is to build four more twin homes. The twin home proposed would have access off of Jefferson Street. Clay /Whiting moved to direct staff to require the applicant to go through the planning process for Outlot A, Replat of Notermann Addition. Motion carried 5 -0. 10.D.1.Kris Wilson, Assistant City Administrator, presented Council with the 2013 Employee Medical Insurance. Ms. Wilson said that the current employee health insurance provider, Medica, offered a renewal for existing plans for 2013 at a 5% increase in premiums for both plans offered. She also discussed the City's contribution to the monthly premium for single, 2 -party and family coverage. Ms. Wilson also asked Council to authorize continuation of the current contribution levels toward employee Health Savings Accounts. Clay /Schurman moved to authorize the appropriate officials to enter into contracts with Medica for employee health insurance plans for 2013 at a 5% increase over 2012 rates. Motion carried 5 -0. Cncl. Clay also asked that a survey of metro -area cities, counties, and state be done to be certain that the current City participation amounts are in line. 10.D.2 Ms. Wilson presented Council with the resignation and authorization to advertise for Communications Coordinator. Ms. Wilson said that Lori Cram, Communications Coordinator submitted her resignation effective October 12, 2012. Ms. Wilson presented Council with an updated position description. Lehman/Schurman moved to approve, with regret, the resignation of Lori Cram from the position of Communications Coordinator. Motion carried 5 -0. Cncl. Schurman stated that because of the resignation this would be a great opportunity to take a look at increasing the hours to a full -time position to incorporate other duties and accomplish goals discussed during the budget work session. She feels it's a good time to pause before someone is immediately hired. Mr. McNeill said that during the budget discussion, Council did not indicate any reductions in the job duties of the position. If Council wishes to add additional duties to the position, more hours would need to be Official Proceedings of the October 2, 2012 Shakopee City Council Page 4 added. Ms. Wilson said that the reason for the resignation was because during the budget discussion Council was not willing to increase the hours to full -time. She also said that if the position is not filled immediately, the job duties would fall to her until the position is filled. Whiting/Clay moved to adopt the updated job description and to authorize staff to begin the hiring process to fill the vacancy of Communications Coordinator. Discussion followed. Cncl. Schurman feels that staff should take a couple more weeks to relook at the job before posting it. Mayor Tabke asked for a vote on the motion. Motion carried 3 -2 with Cncl. Schurman and Cncl. Lehman opposing. 10.F.1 Mr. McNeill presented the RFP for Garbage/Recycling. Mr. McNeill is asking Council to approve the hiring of Foth Engineering to assist in the preparation and solicitation of Requests for Proposals (RFP) for garbage /recycling contract for City residents. He said the contract expires on May 31, 2014. This would provide adequate time for staff and the Environmental Advisory Committee to meet with the consultant and determine the issues to be address in the RFP. The RFP could be sent out in early 2013 and award a contract by April or May of 2013. This would give the new contractor 12 months of time to order any necessary trucks and collection carts. The estimated cost from Foth Engineering is $27,750. The City received nearly $32,000 in early 2012 as its share of recycling revenues. The recycling proceeds would be used to pay the engineering costs. Cncl. Whiting wanted the public to know that Ms. Schaefer, who works with Foth Engineering was a former City of Shakopee employee. Cncl. Lehman asked that Council be involved during the RFP process. Cncl. Clay doesn't understand the need for hiring an engineering firm for the RFP process. Clay/Lehman moved to authorize entering into a contract with Foth Engineering to provide consulting services for refuse and recycling collection services in the City of Shakopee. Motion carried 5 -0. 11. Mayor Tabke asked for Council reports. Cncl. Schurman had nothing to report. Cncl. Lehman attended the Derby Days year end follow up meeting and will forward to staff to send out in the activity report. Cncl. Clay attended the Shakopee Public Utilities Commission (SPUC) meeting. Discussed was the request for lights on the walking path under Marschall Road. SPUC agreed to pay for the power to the lights but the City would be responsible for the purchase of the lights. The week of October 8 is Public Power Week. Water restrictions have now been lifted. Official Proceedings of the October 2, 2012 Shakopee City Council Page 5 Cncl. Whiting said the International Diversity Alliance will be hosting an international festival along with Derby Days. He also said the Lion's Club is having a fund raiser on October 26, 2012 at the KC Hall for the injured SPUC employees. Mayor Tabke attended the Lion's Club meeting and discussed the City budget. He also attended a joint school board work session to discuss the future of the community center ice and ways to partner together. He attended the Scott County's Mayor's meeting. Shakopee also received a $150,000 donation from the Shakopee Mdewakanton Sioux Community for capital projects. New fire station open house on October 6, 2012. 12. Other business. Cncl. Schurman would like to discuss winter parking at the next meeting. 13. Lehman/Clay moved to adjourn to Tuesday, October 9, 2012 at 7:00 p.m. at the Shakopee Public Utilities Service Center, 255 Sarazin Street. Motion carried 5 -0. Meeting ended at 9.35 p.m. J ie A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 9, 2012 Mayor Tabke called the joint meeting of the City County and the Shakopee Public Utilities Commissioners to order at 7:00 p.m. The meeting was held in the SPUC Commission meeting room. Roll call was taken. Present: Mayor Brad Tabke, Councilors Matt Lehman and Steve Clay. Absent: Councilor Pam Schurman and Councilor Jay Whiting Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; Others John Crooks, Shakopee Public Utilities Manager; Joe Adams, Shakopee Public Present: Utilities Planning & Engineering Director; Shakopee Public Utilities Commission members, Joe Helkamp, President; Bill Mars, Bryan McGowan and Terry Joos. Commission member Mark Yost was absent. 2. Clay /Lehman moved to approve the agenda. Motion carried 3 -0. 3.a. John Crooks, Utilities Manager and Joe Adams, Planning and Engineering Director presented the group with the history and overviews of the Shakopee Public Utilities Commission (SPUC). Mr. Adams provided a map of SPUC's electrical and water facilities map. Mr. Adams then showed the group a video put out by Minnesota Municipal Utilities Association entitled "The Power of Community" which discussed the benefits of public utilities. 3.b. Mr. McNeill talked about the 169/69 Land Use Intersection Planning Committee. He and Mayor Tabke and Cncl. Lehman will be attending the meeting to discuss land use in Jackson Township. Mr. McNeill invited SPUC to appoint a representative participate with the committee in the future. 3.c. Adams discussed the status of electric service territory issues and the potential for any acquisition of additional territory. He discussed the Stone Meadow development on the west end of Shakopee that is currently serviced by Minnesota Valley Electric Cooperative (MVEC). Mr. Adams said the acquisition of the customers in that area and previous court rulings may lead to a template for future annexation areas. 3.d.a. Mr. Crooks and Mr. Adams talked about capital improvement plans for SPUC, specifically development costs in secondary elevation levels. 3.e.a. Mayor Tabke discussed planning processes of future land and possibly changing the process. Mr. McNeill discussed the need to communicate and educate new customers with water accessibility charges (WAC) and sewer accessibility charges (SAC). Michael Leek, Community Development Director, discussed economic development and how the City and SPUC can be competitive by working together to market for economic development. Mr. Leek discussed WAC and SAC credits that could be used as incentives and what SPUC could provide as economic development incentives. Official Proceedings of the October 9, 2012 Shakopee City Council Page 2 3.e.b. Mr. Leek talked about SCALE's First Stop Shop to which Scott County and the cities can turn to a central clearinghouse of up -to -date information on the County's available land and buildings, available sources of assistance funding. He said that eventually, the First Stop Shop may also become a single point of first contact to assist businesses with their needs. 3.f.a. Bruce Loney, Public Works Director/Engineer, talked about a joint effort between the City and SPUC regarding sewer and water connections for sites with individual sewer treatment systems. Mr. Loney discussed information he received from the City Attorney regarding options available to the City and SPUC to enforce the provisions. Mr. Helkamp said that SPUC has discussed possibly offering a payment plan before using enforcement options. 3.f.b. Mr. Loney discussed joint emergency locates which would be more efficient. He is hoping to have a policy drafted in the next 6 to 12 months. 3.f.c. Mr. Loney talked about lighting of the pedestrian crossing tunnel under CR 17. He said that there will be two lights outside the entrances to the tunnel. He is also looking into a new LED lifetime lighting system to be installed inside the tunnel. SPUC will be providing the power for the lights. 3.f.d. Mr. Loney discussed revising the street lighting standards policy. He talked about preferred poles and lighting. Mr. Helkamp stressed that SPUC would prefer the use of LED lights for efficiency. 3.f.e. Mayor Tabke asked SPUC if they have come up with a solution to advise residents of power outages. Mayor Tabke said that he always receives calls from residents if there is a power outage. He asked if there is a way for SPUC to use social media as a means to communicate power outages. Mr. Crooks said that there is always a concern for broadcasting power outages and states that outages are always repaired in the quickest manner possible. He suggested that if anyone receives calls from residents with regard to power outages to refer them to contact SPUC. 4. No other business was discussed. 5. Lehman/Clay moved to adjourned to Tuesday, October 16, 2012 at 7:00 p.m. Motion carried 3 -0. Meeting ended at 9:50 p.m. ulie A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 16, 2012 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilors Pamela Schurman, Steve Clay and Jay Whiting. Absent: Councilor Matt Lehman Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director /Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jamie Polley, Parks, Recreation & Natural Resource Director; Jeff Tate, Police Chief; Mike Hullander, Public Works Superintendent and Sarah Sonsalla, City Attorney 2. Pledge of Allegiance 3. Approval of the Agenda Mr. McNeill asked to defer 10.B.4, Consideration of Drainage Solution for Valley Creek Crossing Block 3, to a future meeting. Clay /Schurman moved to approve the agenda as amended. Motion carried 4 -0. 4. Consent Business Cncl. Clay asked to add 10.13.5, Approval of 2012 -2013 Sidewalk/Trail Snow Removal Routes, to the Consent Agenda. Clay /Whiting moved to approve the Consent Agenda. Mr. McNeill read the Consent items. Motion carried 4 -0. 4.C.1 Clay /Whiting moved to direct the appropriate City officials to enter into and execute a contract for bus services with Schmitty & Sons Transit Inc. that is consistent with financial terms outlined in their proposal. (Motion carried under the Consent Agenda) 4.C.2 Clay /Whiting moved to approve the Certificate of Correction for Valley Creek Crossing 2 Addition and direct the appropriate city officials to work with the applicant to execute the document. (Motion carried under the Consent Agenda) 4.D.1 Clay /Whiting offered Resolution No. 7239, A Resolution Adopting Assessments for the CSAH 69 Utility Improvements, Project No. 2011 -6, and move its adoption. (Motion carried under the Consent Agenda) 4.D.2 Clay /Whiting offered Resolution No. 7241, A Resolution Accepting Work on the 2012 Vierling Drive Bituminous Overlay, Project No. 2012 -2, and move its adoption. (Motion carried under the Consent Agenda) 4.D.3 Clay /Whiting moved to approve the 2012 -2013 Sidewalk/Trail Routes. (Motion carried under the Consent Agenda) Official Proceedings of the October 16, 2012 Shakopee City Council Page 2 4.E.1 Clay /Whiting moved to grant Rachel Romansky full -time, regular status as an IT Specialist. (Motion carried under the Consent Agenda) 4.E.2 Clay /Whiting moved to approve the attached job description for the position of Crime Prevention Specialist. (Motion carried under the Consent Agenda) 4.E.3 Clay /Whiting moved to — 1.authorize the appropriate officials to enter into contracts with Delta Dental for employee dental insurance plans for 2013 at a 3.5% increase over 2012 rates. 2. Offered Resolution No. 7240, A Resolution Adopting the City of Shakopee's contribution levels for employee insurance benefits for the year 2013, and move its adoption. (Motion carried under the Consent Agenda) 4.F.1 Clay /Whiting moved to approve the bills in the amount of $1,028,967.41 and electronic transfers in the amount of $492,348.92 for a total of $1,521,316.33 (Motion carried under the Consent Agenda) 5. Recognition of Involved Citizens by City Council. Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on the Agenda. No one responded. 6. Public Hearing on Proposed Special Assessments for 2012 Delinquent Refuse Bills — Res. No. 7244. Whiting /Clay moved to open the public hearing. Motion carried 4 -0. Bruce Loney, Public Works Director /Engineer, stated that Dick's /Lakeville Sanitation, Inc. has provided the City with a current list of delinquent accounts, of which there are approximately 110 for a total amount due of $28,312.20. Mr. Loney said a list of the property owners to be assessed was provided to Council. Included in the cost of the unpaid refuse bill includes an administrative charge of $45.00 to cover the City's cost and a $30.00 charge to cover Dick's Sanitation costs in assessing these delinquent bills. Mayor Tabke asked if there was anyone who wished to speak at the public hearing. No one responded. Clay /Schurman moved to close the public hearing. Motion carried 4 -0. Clay /Schurman offered Resolution No. 7244, A Resolution Adopting Assessments for Delinquent Refuse Bills, and move its adoption. Motion carried 4 -0. 7. Business removed from the Consent Agenda. None. 8. Recess for Economic Development Authority Meeting. Whiting/Schurman moved to recess for the Economic Development Authority Meeting. Motion carried 4 -0. 9. Reconvene Mayor Tabke reconvened the meeting at 7:13 p.m. Official Proceedings of the October 16, 2012 Shakopee City Council Page 3 10. General Business 10.B.1 Request for Issuance of Building Permits in Valley Creek Crossing 2 addition. Michael Leek, Community Development Director, stated that Associated Capital Corp. (ACC) has requested that they be issued building permits for ten houses prior to completion of improvements. Mr. Loney has communicated to planning staff that the requested permits should only be issued upon completion of required items Mr. Loney listed. Randy Kubes, Kubes Realty and representative of the developer advised Council that of the 10 permits requested there will only be two builders, Keyland Homes and Bill Ryan for this portion of the project. Whiting/Schurman moved to approve the issuance of 10 building permits in Valley Creek Crossings 2 Addition prior to substantial completion as defined in Resolution No. 6059. Motion carried 4 -0. 10.C.1 Ordering Preliminary Engineering Report for the East Shakopee Industrial Area Sanitary Sewer Extension Project. Bruce Loney, Public Works Director/Engineer, said the EDAC has identified this area for economic development if sanitary sewer was extended. There is more interest from properties due to the conditions of their Individual Sewage Treatment Systems (ISTS) and the possibility of SAC credits available. Whiting/Schurman 1. offered Resolution No. 7242, A Resolution Ordering the Preparation of a Preliminary Engineering for the East Shakopee Industrial Sewer Extension. 2. Moved to authorize the appropriate City officials to obtain the necessary professional services for preparation of the preliminary engineering report. Motion carried 4 -0. 10.C.6 Discussion of Winter Parking Restrictions. Mr. Loney said the current winter parking restrictions do not allow street parking between 2:00 a.m. and 6:00 a.m. between November 1 and March 31 outside of "Old Urban" Shakopee. "Old Urban" Shakopee still operates under the odd and even address parking on one side for odd and even calendar days. The regulations have been in effect for 12 years and information is available on the web and at City Hall pertaining to parking restrictions. Jeff Tate, Police Chief, discussed warning tickets issued each snow season. He also said that educating the public is critical regarding parking restrictions. Chief Tate said the police department has always issued more warning tickets than actual tickets. Mayor Tabke said that he has had several residents question him regarding winter parking restrictions. He said the Winter Parking Regulations map is confusing and doesn't believe that the restriction should be in effect if there is no snow. Cncl. Schurman said she also has received several complaints about the subject. She would like to see staff review and simplify the parking regulations. Cncl. Clay doesn't see problem with the current parking restrictions. He said there is always going to be people complaining about parking restrictions. Cncl. Whiting would like to see Scott Street removed as a snow emergency route because the fire department has moved. Council directed staff to discuss this issue and come up with a simpler way of implementing winter parking restrictions and bring back to Council in March or April with suggestions. Official Proceedings of the October 16, 2012 Shakopee City Council Page 4 10.E.1 Intergovernmental Grant Usage Direction Mr. McNeill said the Shakopee Mdewakanton Sioux Community (SMSC) has offered an intergovernmental grant in the amount of $150,000. Scott County and four other cities in the county will be the recipients of the grants. The SMSC Business Council has asked each recipient to provide a list of the projects which are intended to be financed by the grant before funds will be released. SMSC's only criteria is that the money be used for capital projects which will benefit City residents as determined by the City. Mr. McNeill provided a list of possible uses such as city signage, trail connections, park and recreation projects and communication projects. Each Council member was given the opportunity to weigh in on what they would like to see the money put towards. Sean Nelson, 603 E. 8 Ave., asked if the money could be used to pay off the City's debt that it is paying interest on. Mayor Tabke told him the money could only be used for capital improvement projects. Jordan Olson, 249 Mound St., doesn't think the City should accept the donation due to SMSC's sovereign nation status. Mike Vogel, President of the booster club for Shakopee High School boy's hockey supports the donation being dedicated to building team rooms and dry land practice area for the hockey teams. Todd Hallett, President of Shakopee Youth Hockey Association, supports the donation being dedicated to building team rooms and dry land practice area for the hockey team and the association is willing donate money toward the project. Council directed staff to consider trail connections in the Southbridge development; a pedestrian connection on the south side of CR 101 to connect to the river trail system; team rooms at the Community Center; and a senior center and come back to Council with more information for the meeting the first week in December. Beth Strand, 1987 Greenway, strongly supports putting the money toward park and recreation. 10.C.2 Vierling Drive & CSAH 17 Intersection Layout Approval Chris Chromy of Bolton Menk provided Council with and east and west widening concept for CSAH 17 & Vierling Drive and CSAH 17 & TH 169 north ramp intersection improvements. Council discussed and agreed with the east widening option. Schurman/Whiting offered Resolution No. 7245, a Resolution Approving the CSAH 17 & Vierling Drive & TH 169 North Ramp Intersection Layout. Motion carried 4 -0. 10.C.3. Authorize an Extension Agreement with WSB & Associates for Right of Way Acquisition Services for the CSAH 17/Vierling Drive Intersection. Mr. Loney presented an extension agreement from WSB & Associates, Inc. for obtaining necessary right of way for the CSAH 17/Vierling Drive project. Official Proceedings of the October 16, 2012 Shakopee City Council Page 5 Whiting/Clay moved to authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. for right of way acquisition services associated with the CSAH 17/Vierling Drive intersection improvement project. Motion carried 4 -0. 10.E.2. Terms of Towing Contract Mr. McNeill said staff has prepared a Request for Proposal (RFP) but two policy issues came up and need direction from Council. The first is requiring the contractor to be located within the city limits or does Council wish to allow contractors outside the city limits to submit an RFP. The second issue is the duration of the contact. Currently the contract has been for two years. Staff is recommending that the contract be extended for five years. Clay /Schurman directed staff that the Request for Proposals for Towing Services is limited to those operating a facility within the City limits and that it seeks a five -year contract. Motion carried 4 -0. 10.F.1. Future of the Community Center Discussion Jamie Polley, Park, Recreation and Natural Resources Director said that one of the 12 priorities identified by the Council at its goal setting workshops in March was to discuss the future of the Shakopee Community Center. Over the years the city has grown and so have the needs of the City. Additional needs have been identified which are a senior center, indoor pool/aquatics center, a second sheet of ice, additional locker rooms /drying rooms /dry land training area for the ice arena, expanded fitness facility including active use and classroom space, indoor turf facility, and other amenities, such as childcare facilities for users. Ms. Polley provided concept plans and estimates that were updated during the 2010 referendum process. Mayor Tabke is asking Council for their input as to what they would like the vision of the Community Center be for the future. This would give direction to the Park and Recreation Advisory Board (PRAB) and allow them to finalize what their vision for the Community Center would be for the future. After that is accomplished, Council and PRAB could work with Ms. Polley and Ms. Linnihan regarding the financial pieces needed to accomplish the goal in the future. Cncl. Whiting supports the Community Center and agrees that there needs to be a goal and direction for the future of the center. He supports the concept proposed in 2010. Cncl. Clay also supports the concept that was proposed in 2010 but questioned how the project would be funded in the future. Cncl. Schurman doesn't support moving forward with a concept plan for the Community Center. She said it's been proven twice that the voters do not want to invest in the expansion of the center; however, she said that the City has to maintain the investment in the building but would like to see a partnership with private companies to support the expansion. She said the Community Center is not a revenue generator and the City should not invest money in to expansions. Council directed to send the Community Center discussion back to PRAB to discuss whether the Community Center meets the City's current needs. Bring back to Council in February or March Official Proceedings of the October 16, 2012 Shakopee City Council Page 6 of 2013 to include prioritized recommendations, including possible avenues for financing using 2016 financing numbers. 11. Council Members' Reports Cncl. Schurman and Cncl. Whiting had nothing to report. Cncl. Clay attended the retirement party of firefighter Marty Glynn. Mayor Tabke attended the MLC board meeting where there was discussion about fiscal disparities. He attended the CAP agency annual meeting. They have a new logo and updated their goals. He attended Tourism of Minnesota in which they discussed opportunities for Shakopee. He met with Jackson Township Board to discuss 69/169 discussions and future annexation to the City. He met with a Girl Scout troop and the SACS 8 graders regarding campaigning and elections. The final meeting he attended was the Intergovernmental Work Group in which there was discussion with SMSC regarding planning for growth, planning and agreements before land goes into trust. 12. Other Business None. 13. Adjourn Whiting /Schurman moved to adjourn to Tuesday, October 30, 2012 at 7:00 p.m. Motion carried 4 -0. Meeting ended at 9:51 p.m. l ie A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary