HomeMy WebLinkAbout4.C.1. Consider Approval of Purchase of Toro Groundmaster 5910-D Mower CITY OF SHAKOPEE CONSENT
MEMORANDUM
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Michael Hullander, Public Works Superintendent
DATE: November 7, 2012
SUBJECT: Purchase of Toro Groundmaster 5910 -D 16' Mower.
ACTION SOUGHT:
Motion to authorize the purchase of one new Toro Groundmaster 5910 -D mower from
MTI Distributing for the price of $94,820.41. The funding is to be split between the
Capital Equipment Fund and Surface Water Fund.
BACKGROUND:
Public Works has included $100,000.00 in the Capital Equipment Budget for purchasing
one new 16' Rotary Mower.
The Park Division currently has two Toro Groundmaster 16' Rotary Mowers. These two
mowers are the work horses of the Park Division providing the bulk of the total acreage
mowed per season. These mowers are operated by two seasonal employee's five days a
week (weather permitting), providing the residents with well maintained turf at a cost
effective rate. Along with these two mowers, seasonal staff uses three John Deere 1445
6' mowers and a Land Pride 16' tow - behind unit. The tow - behind unit is used on large
acreage with minimal obstacles and where a lesser quality of mowing is acceptable.
This request is to purchase an additional Toro Groundmaster 5910 -D 16' mower and
declare the Land Pride 16' (Equip #132F) tow - behind mower as surplus. The 2007
(oldest) Toro Groundmaster will continue with the duties of the Land Pride and will also
be used to mow the CSAH 101 and 69 Right -of Ways. Staff estimates the time to mow
these ROW's can be reduced from 3.5 days to 1 day. This will save Scott County tax
dollars and allow us to re- direct staff time to other duties.
MTI Distributing has announced a 5.9% increase in the purchase price beginning
November 1, 2012 and is holding a unit for the City until November 8 awaiting Council
authorization.
The City is now a member of the National Intergovernmental Purchasing Alliance or
National IPA and will be using their bid pricing for an additional savings instead of State
Contract Pricing. Below is a comparison of the two, along with the 5.9% savings by
ordering the unit now.
MTI Distributing
Equipment Proposal
National IPA State Contract Pricing
Base Price $88,720.85 Base Price $92,193.90
5.9% increase 5,234.53 5.9% increase 5,439.44
Tax 6,459.43 Tax 6,712.29
Total $100,414.81 Total $104,345.63
Our National IPA price without the 5.9% increase is $94,820.41.
ALTERNATIVES:
1. Authorize staff to purchase one (1) new Toro Groundmaster 5910 -D 16'
mower from MTI Distributing using National IPA Bid Pricing for the
purchase price of $94,820.41.
2. Deny the request.
3. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative number 1.
ACTION REQUESTED:
Move to authorize staff to purchase one (1) new Toro Groundmaster 5910 -D 16' mower
from MTI Distributing using National IPA Bid Pricing for the purchase price of
$94,820.41. The funding to be equally expended from the Capital Equipment Fund and
Surface Water Fund.
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Michael Hullander
Public Works Superintendent