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Fire Department Budget Discussion 10/30/2012 FIRE DEPARTMENT BUDGET DISCUSSION October 30, 2012 Purpose of Tonight's Discussion • What staffing level does the Council wish to fund for 2013? • 4 Full-Time Firefighters—addresses daytime response • 6 Paid-on-Call Firefighters--- preparation for a 3�d station • None of the above -- Maintain staffing levels as they are today 1 10/30/2012 • • � I � � : ! , itR(GIPNM d w4�4s� uN�(11pK7(0 {61 w11�Awiw tlw W pm• iMWS d5qilffW rrSUN0�10 1/IfiNlRIMOMN AIMY fi�lf� ) SH�IIU� �NOfINQ[111f A(fMRf A[TNp[f ( A[IWARS � � � �y..�: . lNlf GM1WiN , , RfRp(T[0 Iltl G�OWM I R[1f�1[lID ' I,� I . i' ..: :] � DI51AI(H ..- .•.'., 1 1 Current SFD Daytime Response Daytime Calls for First 6 mo.Of 2012 Time Until First Truck Leaves the Station ia iz j; _ _ .�a '. � _ _ ---- -- s � o �- -. ......... _.._ _. ..._-- �-- y 6 E i �. _._.. ._.._.--._ _.._ _._. ...._. .._ ___.__ _. 6 '. z _ � �__� _ _ � _� __ � o � 1 2 3 4 5 6 7 8 9 10 11 12 13 1st Truck In-servKe Time Avenge o(7 minutes 2 10/30/2012 Current SFD Daytime Response Daytime Calls for First 6 mo.Of 2012 Time Until First Truck On-Scene zs � __ ___. � � z� zi 20 li -p. ... ......... . ..... . —NesponseTime 19 18 18 18 18 7 17 17 ` 1 16 16 u15 � �-- -�--� - 5 --� -- --- - — 15 q�erageResponseTime E 1 1 4 4 la�� 4 la l4 � ' 13 12 1 1 1 1 1 12 la2 12 c 11 1 1 II� 1 11 n1G ..:.:. . .- ..:. '"'. "_....:� �:�. ".: :-".____._.. v ""......."'_._:>......._....'"""""""'.�:....c."":"""::.:."' ' ' ' _""""". —Respo seTimeStandard(NFPA) 0.,, _ . ...... _ ._.... . . .. ...... . ..___. 1 3 5 7 9 1113151719212325272931333537394143454749515355575961636567 Run Number Current SFD Daytime Response > Average time for first truck to leave the station is 7 minutes. • Average time for first-truck on-scene is 13 minutes. • NFPA standard for a City our size is to have a truck on- scene in 9 minutes, 90% of the time. 3 10/30/2012 NFPA Standard (1720) STAFFING AND DEPLOYMENT • Standard —not a mandate • Local jurisdiction has the authority to establish acceptable response time and staffing level needed to achieve that response. � Response that falls short of the standard is likely to be an issue if legal action is ever brought against the City / Fire Department. Daytime Response • NFPA 1720 - STAFFING AND DEPLOYMENT • Table 4.3.2—Staffing and Response Time ��,. ..�_ , _ � Urban area >1000 15 9 90 people/mi' Suburban area 500-1000 10 10 80 people/mi� Rural area <500 6 14 80 people/mi� Remote area Travel distance 4 Directly 90 >8 mi dependent on travel distance Special risk Detertnined by Determined by Determined by 90 AHJ AHJ based on AHJ risk - The City of Shakopee has 29.55 mi' with a population ot 37,000,which gives the city 1,252 people per mi' 4 10/30/2012 Daytime Response • 46 paid-on-call (p.o.c.) firefighters authorized • Daytime availability limited by: • employer's willingness to allow response all of the time • distance (if they could respond, can they get here fast enough) � Childcare obligations Daytime Response 46 p.o.c.firefighters -3 chiefs(respond directly) -1 vacancy -24 who work outside of the City -10 who work in the City but cannot leave theirjob =8 firefighters possibly available for daytime calls (4 of whom are ft City employees) 5 10/30/2012 Daytime Response - Alternatives • Respond solely from Station #1 during the day • Rely more heavily on full-time City employees a Require all full-time Fire Dept. employees to firefighters. (primarily impacts Office Service Worker position) Recruit and/or require more full-time employees from other City departments to be p.o.c. firefighters. • Expand minimum qualifications to allow people who work within a specified response time to be Shakopee firefighters. � Have existing p.o.c. firefighters working in duty crews during the day. SCALE — Partnership Opportunities? = We face the same challenges as our neighbors, but time and geography are the key factors. • Responders from Prior Lake or Savage aren't going to get to a daytime fire in Shakopee any faster than we are currently. 6 10/30/2012 Daytime Response Staff Recommendation: � The best solution is to hire a crew of four full-time firefighters to respond to calls Monday-Friday during daytime hours. • To have the new employees on board by July 1, 2013 will cost $125,000. This would increase to$275,000 for a full-year of wages and benefits in 2014. Daytime Response Questions? � 10/30/2012 TH I RD STATI ON Third Station I.S.O. (Insurance Service Office)—for-profit company that provides statistical information on risk to the insurance industry. Rates communities on a scale of 10 to 1, with 1 being the best and 10 being the worst rating. • Factors in distance, equipment, water supply, training, record keeping. • Standards on Distance: • Engine within a mile and a half of every built upon area of the community. • Ladder truck within two and a half miles. • ISO rating impacts property insurance rates paid by homeowners and businesses. 8 10/30/2012 : � . �,�,w�:w ..,��w... ` � �� _n� . _ , ., � H::.,_. �_ . . 1.5 Mile hrt Stelron Stmce A�t.n m��vo�m>.»u f v«:r.a.a.a o� :euott.,•e v-.�:y _:,".�;c ; a,,, ,�...,.,.... ��._, ., � . *j: Third Fire Station -- Costs � Construction Cost estimated at$3 million, likely bond funded � Personnel Costs • wages, pension,training,and gear for more p.o.c.firefighters and full- time Training Chief estimated at$331,000 � Operating Costs Utilities,Custodial, Insurance, Debt Service etc. estimated at $350,000 • Modest Fleet Expansion Would spread out existing fleet, 1 addition may be needed 9 10/30/2012 SCALE — Partnership Opportunities? • Prior Lake and Savage have recently built what they are going to build in the area - Still leaves a gap around the Southbridge area If we don't fill it, no one else is going to. �,.,.�� 3 �� . � �� as� - ,' q99 � 4 �� k � � � � flk, .. � . . ��W". � .. . ... � � �� . .. � . "� � � 2�,a. . fy�. ��,+° �� r7; � ' ' 4}`�� .t j ,. r. 4 � � t ... ., si'. . . t _ r - �sr.�a�F:��a�i,�,s��,��:�a«,�, ? : �3�� h � Thtmxl��.tVab� :Nrt:enp��t\ � � - � _ `t�Y I.on�n�a\OpM an�t NnwM�,j . �� f :.;�� °. �.. �* �+1�<� � (rlXeo.0 1.... . q,.• . .. . . 10 10/30/2012 3rd Station — What are We Waiting For? � A 3�d Fire Station has been in the City's CIP since the year 2000 (originally scheduled to be built in 2003). - Does it still belong in the CIP? • The area to fully develop so that it warrants a station? � Tribal land purchases make originally projected build-out impossible. � Only 215 acres left to develop within the response circle for the 3�d station --full build-out likely to be about 3,000 parcels (+960 from today). 3rd Station — What are We Waiting For? 4 Station 1 bonds to be paid off so we can redirect those funds to Station 3 bond payments? � Current levy for Station 1 bonds is only half of what it would take to pay expected Station 3 bonds. • Freeing up money for bond payments is only part of the equation — would need $ for operating and personnel costs as well. • Resident Outcry • One or more major incidents with inadequate response time could lead to tough questions, increased resident pressure for 3�d station • Puts us in a reactive mode, rather than a pro-active mode 11 10/30/2012 Relationship between 3rd Station & Daytime Response Problem • Building a 3�d station and staffing it with paid-on-call firefighters is expected to do little for our daytime response problem. � Hiring full-time employees for daytime hours will benefit the Southbridge area, as well as the entire community. Relationship between 3rd Station & Daytime Response Problem • Hiring 6 additional paid-on-call without committing to a timeline for a 3�d station is of little value. w Daytime response could be addressed by expanding the number of p.o.c. firefighters — but it would have to be expanded by much more than 6 individuals —would need to add closer to 20-25 additional p.o.c. and a full-time Training Chief to provide daytime training. (Still no guarantee.) 12 io/3o/zolz Third Station Staff Recommendation: �� There is a gap that needs to be filled and no one else is going to fill it for us. However—given limited resources — staff recommends addressing the daytime response problem first and planning to build the third station in 2017 once the bonds on Station #1 have been paid off. Third Station Questions? 13