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HomeMy WebLinkAbout10.E.1. Discussion of Use of SMSC $150,000 Intergovernmental Grant 1 0 Lo CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Intergovernmental Grant Usage Direction DATE: October 12, 2012 Comment: ACTION SOUGHT: The Council should give direction as to the City's intended use of a recently announced intergovernmental grant from the Shakopee Mdewakanton Sioux Community. BACKGROUND: On September 28, the City received a letter from SMSC Tribal Chairman Charlie Vig regarding an intergovernmental grant in the amount of $150,000. Scott County, and four other cities in the county will be the recipients of this generous offer as well. The SMSC Business Council has asked each recipient to provide a list of the projects which are intended to be financed by this prior to the funds being released. Their only criteria is that the money be used for capital projects which will benefit City residents as determined by the City. Possibilities include: 1. Entrance Monument Signs. A number of years ago, stone or concrete entrance signs along highways at the City limits were recommended in the City's capital improvements plan. However, funding was never provided. At the time, the estimated cost for each of the signs was $25,000. 2. Memorial Park Trail Bridge. The estimated cost of this bridge (needed to connect a snowmobile/hiking trail along the Minnesota River) is $150,000. However, the Public Works Director indicates that the City will likely qualify for grant funding for this bridge; therefore, staff does not recommend this project as a use of the Tribal grant money. 3. Trail Connections. Public Works Director, Bruce Loney has provided a number of trail projects which could be funded with money such as this. Possibilities include: a. A connection in the Southbridge development from Southbridge Parkway across a pond to Wakefield Circle, so as to provide an access through a natural area to the US 169 pedestrian nature trail. b. Construct a pedestrian trail along 12 Avenue through the industrial park to natural areas along US 169. c. Construct a pedestrian connection on the south side of CR 101, and under the CR 101 bridge to connect it to the river trail system. This would eliminate walkers and cyclists using a dangerous at -grade crossing from the Sarazin Street trail to access Memorial Park. The estimated cost is $75,000. 4. Partial Funding of Hockey Team Rooms at the Ice Arena. One of the pressing needs which has been expressed by the Shakopee Hockey Association is the need for team rooms and dry land training for use by the high school and youth hockey teams. The construction of this facility would include player equipment lockers and drying facilities. This would allow players to leave their equipment on -site to dry, something which is not able to be done now.. A very preliminary estimate of the cost of four team rooms and an accompanying dry -land training facility would be as much as $750,000, although other estimates show that to be might as little at $350,000. The Tribe's money could act as seed -money for this; the balance of funds would have to be provided by the City, with possible payback through long -term leases, or through other donations. 5. Paperless Council Packets. The concept of paperless Council packets was discussed by the City Council in September. It was generally agreed by the Council that this was a "nice to have, but not critical" item. The topic was directed to go back to the Shakopee Telecommunications Advisory Commission for further study. A recommendation will be forthcoming in November. The Tribe's grant money would be able to solve the financial gap. 6. Funding of New City Website.. The Council has indicated a desire for an update of the City's current website, and a study committee has been appointed. However, money for this in not include in either this year's, nor next year's budget. The estimated costs of $35,000 to $40,000 could be covered by the grant. 7. Huber Park Improvements. A couple of recommendations are: a) Expand electrical service. This project was requested by the Derby Days committee earlier this year. If put in place, it would mean that Derby Days would not have to bear the annual expense of renting commercial generators, thus saving an estimated $1,500 - $2,000 per year. The improved additional electrical supply would allow the City to maximize the use of the park; however the primary need is for Derby Day's use. The preliminary costs were estimated at $25,000 to $35,000, with the intent that some sharing of the cost between the city and derby Days could be negotiated. Derby Days is currently seeking donations, and a decision was intended to come to the City Council in the spring. b) Picnic Shelter. Other than the band shell, there is no covered facility in Huber Park. An additional shelter would accommodate the current requests for picnic shelter needs at Huber Park. Groups such as school groups, weddings, families, special events, etc would use this shelter. The estimated cost to provide for a new shelter would be $75,000 - $100,000. This shelter is currently planned in the Park Reserve CIP for 2013. 8. Scoreboards. The scoreboards at Schleper Stadium and the Ice Arena are in need of replacement. Both scoreboards have failing components and are becoming outdated, and repair parts are becoming Scoreboard Replacement and Message Signage. hard to find. The cost to replace the Schleper Stadium scoreboard is approximately $45,000. The cost to replace the Ice Arena scoreboard is approximately $35,000. The replacement of the Schleper Stadium scoreboard is currently scheduled in the Park Asset Fund for 2013. 8. Message Board. This would provide for the placement of a message sign for City activities at the Fr Avenue Sports Complex similar to the sign at the West Junior High. The approximate cost of such a sign is $25,000. RECOMMENDATION: Council feedback on this or any other prospective use is asked so that the Tribe can be informed as to Shakopee's intended use. RELATIONSHIP TO VISIONING: This supports Goal D, "Maintain, improve and create strong partnerships with other public and private sector entities." ACTION REQUIRED: Council should, by consensus, direct as to how the SMSC's $150,000 intergovernmental grant would be used. ttt AAc_ILLULU Mark McNeill MM:en City Administrator O AKA A. OFFICERS ,f1 o y Sh akopee Mdewakanton C Chairman �� Sioux ComnTiunit Keith B. Anderson / , Vice- Chairman i 'F r• r 2330 SIOUX TRAIL NW •PRIOR LAKE, MINNESOTA 55372 Lori K. Watso • TRIBAL OFFICE: 952.445 -8900 • FAX: 952.445 -8906 Secretary/Treasurer t - 1 September 28, 2012 Mayor Brad Tabke City of Shakopee 129 S, ,Ho ?mes Street Shakopee, MN 55379 Dear Mayor Tabke: I am writing you on behalf of the Shakopee Mdewakanton Sioux Community and my fellow Business Council members Vice Chairman Keith B. Anderson and Secretary /Treasurer Lori K. Watso. I am pleased to inform you that the Shakopee Mdewakanton Sioux Community is offering the City of Shakopee an intergovernmental grant in the amount of $150,000 to be used for capital projects for the benefit of city residents as determined by the city. The SMSC Business Council requests that the city provide to the Community a list of proposed projects prior to the funds being released. We would like to know how the grant funds ultimately are used. As you know, the SMSC has a long history of working cooperatively with local units of government in a variety of ways and our Dakota culture includes a strong tradition of sharing. We offer this grant as a way to continue our good faith effort to work with you on a government to government basis and to build and strengthen our relationship based on mutual respect. If you would like to have thr er discussions'on:this matter feel free .to contact myself or . my staff directly: - • I look forward to working with you on issues that impact both of our communities. Sincerely, Charlie Vig . Tribal Chairman