HomeMy WebLinkAbout4.C.1. Authorize Entering into a Contract with Schmitty & Sons Tranist Inc. for BlueXpress Commuter Bus Service y.C.
CITY OF SHAKOPEE •
Memorandum
c rt CASE NO.: NA %I I v +- W � �
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Authorize Entering into a Contract with Schmitty & Sons Transit Inc. ( Schmitty's)
for BlueXpress Commuter Service
MEETING DATE: October 16, 2012
REVIEW PERIOD: NA
ACTION SOUGHT:
The City Council is asked to offer and pass a motion directing the appropriate City officials to enter into and
execute a contract for bus services with Schmitty & Sons Transit Inc. that is consistent with the financial
terms outlined in their proposal (See attached for those terms).
INTRODUCTION: •
The Metropolitan Council recently decided that the contracts between the cities of Shakopee and Prior Lake
and Schmitty's did not contain language that it deemed were essential regarding compliance with Federal
Transportation Administration (FTA) regulations. As a result the two cities were required to go out for new
proposals for the provision of the BlueXpress service. After both publishing the notice of request for
proposal, and in fact sending the request to a number of specific providers, only one proposal was received.
That proposal is from Schmitty's, the current contract provider.
Shakopee and Prior Lake staffs have developed 'a contract for these services, which contract has been
reviewed by their respective city attorneys. Because the contract is about seventy pages long, it is not
attached to this report.
ALTERNATIVES:
1. Offer and pass a motion directing the appropriate City officials to enter into and execute a contract for
bus services with Schmitty & Sons Transit Inc. that is consistent with the financial terms outlined in their
proposal.
2. Do not approve entering into a contract with Schmitty's for bus services.
3. Table the request to seek additional information.
STAFF RECOMMENDATION:
Staff recommends alternative no. 1 above.
RELATIONSHIP TO VISIONING:
This action relates to Goal D: Maintain, improve and create strong partnerships with other public and private
sector entities.
H:\ CC\2012 \10- 16- 12 \RPT_Schmitty's contract.doc 1
ACTION REQUESTED:
Offer and pass a motion directing the appropriate City officials to enter into and execute a contract for bus
services with Schmitty & Sons Transit Inc. that is consistent with the financial terms outlined in their
proposal. /
Ai
R. Michael Leek
Community Development Director
H: \CC \2012 \10- 16- 12 \RPT_Schmitty's contract.doc 2
REQUEST FOR PROPOSALS Schmitty and Sons Transportation Inc.
Prior Lake /Shakopee Bus Service
August 2012
CITIES OF PRIOR LAKE AND SHAKOPEE
Request for Proposals to Provide Transit Service
EXHIBIT "B"
Schedule of Costs
Year 1 Year 2 Year 3 Year 4 Year 5 = Year 6* Year 7*
(7/1/12 (7/1/13 (7/1/14 (7/1/15 (7/1/16 (7/ 1/17: (7/1/18
6/30/13) 6/30/14 6/30/15) 6/30/16) 6/30/17)
6/30/18} 6/30/19)
Hourly Rate Charge
Full Size MCI
Commuter Coach
Bus $ 78.78 $ 80.36 $ 81.16 $ 82.78 $ 83.61 $ 85.28 $ 86.99
Daily Pull-Out
Charge -
(charged once per
bus per day; covers
maint / admin -:
costs) ex.2
buses used to
provide 3 am routes
2 pull out charges. $ 145.63 $ 148.54 $ 150.03 $ 153.03 $ 154.56 $ 157.65 $ 160.80.
Total Per Trip
(pull -out rate plus
hourly rate gate-to-
-
gate for a1 -hour in - _- -
service express
route) $ 322.89 $ 329.34 $ 332.64 $ 339.29 $ 342.68 $ 349.54 $ 356.53
Total Cost Per Day
(assuming 7 buses
used to provide 8
morning and 8 -
evening 1 -hour in-
service express
trips. One bus is
double run in the
a.m., and one in the
p.m. See example in
Addendum #1) $ 3,658.54 $ 3,731.71 $ 3,769.03 _ $ 3,844.41 $ 3,882.85 $ 3,960.51 $ 4,039.72
*Years 6 and 7 are for the optional renewal term. (�l
tu7
FUEL CAP RATE: The Cities will be responsible for monthly fuel costs in excess of s 8 24lz
$ 3.00 per gallon.
By_.
PROPOSAL OPENING
PROPOSAL OPENING DATE: September 18, 2012
PROJECT: Joint Bus Operations Service for the Cities of Prior Lake and Shakopee
OWNERS: CITY OF PRIOR LAKE AND CITY OF SHAKOPEE
WRITTEN BID BOND OR
CONTRACTOR NAME PROPOSAL CERTIFIED SCHEDULE OF COSTS
CHECK
Hourly Rate Pull -out Total per Trip Total per Day Fuel Cap Rate
Charge
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3
4
5
6
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