HomeMy WebLinkAbout5.F.15. Purchase of Carpet for City Hall
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CITY OF SHAKOPEE CONSENT
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Parks, Recreation, and Facilities Director
Duane Toenyanj Facility Maintenance Supervisor
Meeting Date: December 19, 2006
Subject: City Hall Carpet Replacement
INTRODUCTION
This agenda item seeks authorization for entering into an agreement with Hiller's
Flooring America for replacing carpet at City Hall.
DISCUSSION
The 2006 operating budget contained $85,000 in funding from the General Fund fund
balance for replacing carpet on the main floor and upper level of City Hall. (Funding for
the lower level was deleted due to the costs and the general condition of that carpet.)
Carpet replacement was originally planned for earlier this year, but was deferred until
late-year when building and development activity would not be as high. BKV Group
worked with staff to review and select carpet styles and colors and prepare a re-
carpeting plan. (BKV was the architect for the original City Hall renovation and had the
building plans from that project for determining quantities.)
The majority of carpets that are proposed are carpet tiles instead of broadloom. We
believe that carpet tiles will extend the overall life of the carpet since specific tiles can be
replaced if there are stains or traffic wear. Carpet tiles were installed at the Community
Center and have proven to be very beneficial. The only area where broadloom is
proposed is in the stairwell to the upper level - carpet tiles can not be installed on stairs.
Carpet removal and installation would occur in early February, and would be coordinated
around City Hall activities. Most of the demolition and removal would occur overnight,
and carpet installation would occur during the day. We anticipate that staff would be
displaced from their work area for only one day, and we are working on setting up
temporary work stations for a~cess to phones and computers.
The City is able to use the State of Minnesota master contract for carpet removal and
installation. We solicited proposals from the three vendors off the contract that are
authorized to provide service us. It is much more efficient for the vendors to coordinate
lifting cubes and moving furniture as part of the installation work, so we also asked for
pricing for lifting cubes and moving furniture in and out of offices.
Initially, it appeared that the carpets selected would not be available on the State
contract. However, the low bidder has indicated that the carpet selected is equivalent to
a discontinued style (see attached). The proposals are as follows:
Companv Carpet Removal and Installation Furniture Liftinq and Movinq
Rebound Flooring No proposal No proposal
Hiller $61,544 $8,228
81. Paul Linoleum $66,982 $8,463
And Carpet
Hiller's price is the low proposal. We verified reference and would recommend awarding
the project to Hiller. The total price for the work would be:
Carpet Removal and Installation $61,544.00
Furniture Liftinq and Movinq $ 8.228.00
Total $69,772.00
REQUESTED ACTION
Authorize carpet removal and installation and furniture moving for City Hall from Hiller's
Flooring America in the amount not to exceed $69,772.00.
... ". ."............. ~J
Dee, 15. 2006 7:46AM hiller carpet No. 3063 P. 2 Ii
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eIIdLfVl/d, Commercial Floors
rSlAJNMAsrnR II
2909 South Broadway II
P.O. Box 6307 FL~IN<3 CEN~ I
Roche&ler, MN 55903-6307 !
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. SOUTHERN MN. ONLY II
507-288-2738 STAINMASTER FLOORING CENTER
ttMERI 1-888-724-1766 . IN BUSINESS SINCE 1947
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FAX 507- 288c8877 I
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Mark Themig
Shakopee City Hall
952-233-3831
Re: Carpet at City Hall
, Mark,
Please be advised the main carpet to be used in City Hall is equal to the State Contract
Product "Habitat" which has recently been discontinued. "Silk Route" is acceptable to
use in its place.
Submitted by:
~-" I
Dave Bahr I
Hiller Commercial Floors
December 15, 2006
DB/jk.
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. BUY IT TODAY WALK ON IT TOMORROW.
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,!