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Home My WebLink About5.F.14. December Updates of the Two Year Goals and Action Plans ~ ~ ~ '...... LU " ~ \.t 2: ~ .C':) ;~ \+ January, 2006 City of Shakopee Two Year Goals and Action Plans Action Required: Move to receive and file the Amended Dee" 2006 December updates ofthe Two Year Goals and Action Plans. Action Steps Parties Responsible Target Dates/Completed Additional Notes 1) Quantify Project Staffing Requirements All First quarter 2007 Need to be tied to No, 5 - Survey. (Complete following survey; see notes reQardinQ survev below however, no) 2) Define Level of Service (standards) All After survey results - second half 2006/2007 3) Training & Hiring Quality All On-going 4) Implement Use of T echn%gy/Productivity All On-going 5) Determine the Publics Expectations of Service McNeill, Wilson, Themig Six months needed A community-wide survey was identified in 2004, but not completed, Funding not included in 2007 Budget; instead, will rely on non-scientific on- line preference surve in 07, Action Steps Parties Responsible Target Dates Additional Notes 1) Maintain Fund Balances Voxland, Council Do as part of budget cycle With the completion of the cost of services report, and the likely settlement of the BATC litigation, the City will have different restrictions and reporting requirements in connection with building permit fee revenues, 2) Moderate Debt Levels Voxland, Council Do as part of budget cycle Determine as part of FY 07 Budget. 3) Stable Tax Rate Voxland, Council Do as part of budget cycle Determine as part of FY 07 Budget. Tax rate increased bv 3,2% for FY 07, U :\MARK\City of Shakopee Two Year Goals and Action Plans2,doc 4) Service Charges for Planning & Costs All Building permit fees adopted on August 15th, developmentteesto be revised as part of FY 07 Budget. Parties Responsible 1) Identify Neighborhoods (Line of Communication) Planning Staff (with Department End of 2006 Part of Comprehensive Plan process, Tie to Police beats, neighborhood Heads) watch, ete, 2) Hold Neighborhood Meetings Administrator, Council National Night Out held August Most City departments needed - may need to be a lesser priority, 1, 2006, considering other work load, Community Development Director met with the homeowners' association for Riverside Grove in July in connection with the park and ride project. Westchester Neiahborhood meetina for Parks and Rec scheduled for December, 3) Provide more avenues for residents to get information Communications Coordinator J\pplic3.tions for 3. new, half time CommuniC3.tions Coordinator are currently (Le, Newsletter. more use of cable, webstreaming, stuffers being :lccopted, with 3. target start of Oct. 1, The half-time Communications in SPUC, Dick's Sanitation) Coordinator has ioined City staff, has been meetina with department heads and other staff, and explorina other ideas for reachina residents with information, U:\MARK\City of Shakopee Two Year Goals and Action Plans2,doc 4) Support Community Initiatives (Le, Arts Org/Events, Shakopee Sesquicentennial To be determined City will provide $10,000 towards Sesquicentennial budget in 2007, Mark 150th, Shakopee Showcase, Special Events) Committee; Shakopee Derby Days, Noble of the City's planninq staff has been workina directly with the Inc, Sesquicentennial Committee on its efforts. Shako pee Showcase held April 25, 2006, 5) Know what our diverse population is; (work to build All On-going Continue reaching out (as in Visioning process) bridges) Action Steps 1) Huber Park - Phase 1; Phase 2 Parks/Rec Two contracts for the Construction underway; Grand opening anticipated July, 2007, construction of Huber Park awarded on July 5th. Phase 2 bid award February 21, 2006 - Substantial completion end of 2006 2) Riverbank Stabilization Engineering/Parks Contingent on funding, 1"0110'0\' up meeting w!Congrossm3n Kline's office needed for discussion of possible federal funding, Resolution requestinq riverbank protection proiect from the Army Corp has been sent and waitina to hear response, Letters of support to Conqressman Kline and Senator Coleman have been sent by Councilor Lehman. 3) Downtown Interest Groups Coordination - Downtown Wilson Continuous Identify ways for different downtown groups to work together. Council needs partnership, seniors, Arts group, HPAC, etc. to define City's role, 4) Community Entryways Leek Construction in Huber Park 2006 Including monument signs/railroad overpass cleanup, Contact by Rahr - Others 2007 Malting for RR overpass painting assistance; will take their participation, and partnering with County and City. Target date now 2007. A tentative decision has been identified to use the design language of Huber Park entrance monuments for community monuments aswell, Staff has been meeting with County Highway staff to develop plans for modification to the CR 101 bridge that is due to be reconstructed in 2007, 5) Expand Community Events (Le, Derby Days, Christmas See Goal 3, action step 4 above. Project, Local Fundraisers, Christmas in May) U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc Action Steps Parties Responsible Target Dates Additional Notes 1) Keep the Vision in Front of the Public Communications CoordinatorLCity On-going progress checks, Presentations made by City Administrator to all City Boards and Administrator website, monthly updates to Commissions Feb-April, 2006 Council Vision, goals, and Council's 2-year work plans are being included in all Parks and Recreation Advisory Board and Environmental Advisory Committee packets, 2) Use Goals & Strategies in Decision Making Process All On-going Referencing goals and strategies in Council memos; Gite-Mission Statement cited on Council agenda documents, 3) Public Process Review (periodic review) Communications Coordinator, Annual Should be part of community-wide survey Administrator 4) Maintain the Steering Committee Council appointed Steering Review visioning process by end Proqress review meeting tentatively set for late September, 2007. Committee of 2007 5) Tie each vision relationship to visioning goals and All On-going strategy Action Steps Parties Responsible Target Dates Additional Notes 1) Increase City's presence in welcoming package Communications Coordinator End of 2006 Need to determine distribution method 2) Welcome Monument - Update population signs Community Development Director Depending on 2006 funding Tie to goal 4, step 4, but on a community wide basis, U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 3) Welcome Letter from Mayor to new residents and Communications Coordinator/Mayor Fall of 2006 Welcome Neighbor currently provides a welcome letter from the Mayor; businesses (to include Councilor contact numbers) however only goes to people who request Welcome Neighbor, SPUC unable to provide new resident list due to significant turnover in rental apartments. 4) Develop staff awareness/sensitivity/skills to deal HR Staff On-going w/diversity & community attitudes about it. 5) Continue to implement accessibility plan. Parks/Rec Department On-going Priority 2 corrections continue. Council recently approved ADA modifications for Stans Park, which was one of the facilities that triggered our accessibility analysis, Evaluating Priority 3 corrections as part of 2007 operating budget request. 6) Increase Transit - Map Resources (Le, restaurants; Communications Transit maps Fall of 2006/2007 Construction of the first maior park and ride facilitv in the Countv is share with companies) CoordinatorlTransit/EDA underwavat CSAH 18, and openina of the facilitv is expected in June of 2007, Four new coach buses have been ordered for the City's use. and they're expected to be available for express service to Downtown Minnea olis in about A ril of 2007. Action Steps Parties Responsible Target Dates Additional Notes 1) Continue to Oppose Non-Incremental Fee To Trust Council On-going On July 7 ,the regional office of the BIA issued a letter granting the Trust request of the SMSC, The Washington, D,C. office then withdrew the decision, A planned meeting in Washington was subsequently postponed, In the meantime, the County Board Chair has held an initial'meeting with the SMDC Chairman, and the Mayor is expected to attempt to schedule a similar meeting. The Mavor has been unable to aet the tribal chairman's office to schedule the hoped-for meetina, The Citv and County are considerina commentino on pendino rule chanoes at the BIA for the land trust process, 2) Continue to Seek Cooperation on Joint Issues Staff On-going PLSLWD agreement needs title involvement; working on easement availability for CR 83 sewer. 3) Expand Partnerships w/Scott Co. & Others Council On-going 4) Facilitate Development of Non-Tribal Lands Around Council Needs discussion SMSC Lands. (CR 83 sewer) U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc 5) Continue to find support for/reasons for SMSC to be at Council On-going the table, Action Steps Parties Responsible Target Dates Additional Notes 1) Just say "No" (reject incomplete applications, support Council/staff/boards and On-going This Goal is closely related to Goal #1 - provide High Quality Services, board and commission recommendations) commissions The Planning Department routinely returns incomplete land use applications to the applicants and staff continues to recommend denial of plats if all recommended conditions are not met (most recent example being Ridge Creek preliminary plat. 2) Schedule Projects and Prioritize Council/staff Adoption of CIP Tie to public survey (goal 1, step 5) and quantifying staffing requirements. At the request of the PRAB, Parks, Recreation, and Natural Resources provides a monthly project update for their review, 3) Complete Projects Before Starting New Ones Council/staff Utilize CIP prioritization Need to define when a project is "complete". 4) Dedicate resources to key services first, development Staff Need to discuss - conflicts with other goals, such as goal 7, step 4, or review is not a "key" service, school siting, U :\MARK\City of Shakopee Two Year Goals and Action Plans2.doc Action Steps Parties Responsible Target Dates Additional Notes 1) Encourage/Educate Public to Expand Recycling Dick's Sanitation/Communications 2006 - Recycling for parks and Not aware of City-wide recycling problem for single family seems to be Coordinator public facilities going well. Need to work with other vendors for multiple housing complexes, and commercial. 2} Update Stormwater Plan & Enforce Regulations Engineering May 2006 Draft Storm Water Resources Plan has been completed by WSB and is beinQ sent to review bv local aqencies. with s!::lff comments b3ck on the plaR, 3) Dev & Implement Natural Resource Design Standards Natural Resources Coordinator September 2006 Council approved NR design handbook preparation at 2/21/06 meeting. Draft of woodland standard reviewed at June meeting, EAC directed staff to continue development of additional standards and schedule workshops when drafts of all standards are complete, 4} Review Dev, Standards to Preserve Fragile Resources Natural R Resources Beginning 2007 Coordinator/Planning 5) Educate/Encourage the Public about our Natural EAC and Natural Resources On-going Natural Resources will be participating in Soil and Water Conservation Resources & Its Preservation Coordinator District's education fair later in September. Action Steps Parties Responsible Target Dates Additional Notes 1) Work with ISO 720 to develop new, cooperative, Communications Coordinator Are linked to the ISO 720 community-wide communications (newsletters, web links, or Website. shared sites, etc) Newsletters - March 2007 2} Develop a plan for street design, street furniture, Engineering, Community Specific funding not provided in sidewalks, and neighborhood signage that visually connects Development, Econ Development 2007 budget areas of the City U :\MARK\City of Shakopee Two Year Goals and Action Plans2,doc 3) Research and implement. improved customer service Administration Specific funding not provided in techniques for City employees 2007 budget. Will work to do with existing resources. 4) Correlate this goal with the Community Connections , steps in Goal #3 U:\MARK\City of Shakopee Two Year Goals and Action Plans2.doc