Loading...
HomeMy WebLinkAbout5.F.10. Revised Policy Handbook for Shakopee Public Access Studio-Res. No. 6553 5/~ )(() City of Shakopee Memorandum CONSENT TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrat&V'J SUBJECT: Adoption of Policy Handbook for ShakopeePublic Access DATE: December 14, 2006 Introduction The City Council is asked to adopt the attached Policy Handbook for the Shakopee Public Access Studio, effective January 1, 2007. Background The Shakopee Public Access Cable Studio is currently operating under a Policy Handbook adopted in 2003. While utilizing the handbook to guide our operation ofthe studio, Telecommunications Coordinator John Peterson and I have found it to be cumbersome and confusing. In an attempt to make it more user-friendly and easily understandable, we have revised the handbook, resulting in the attached document. In whole, the revised handbook does not reflect significant policy or procedural changes. The document has been reviewed and discussed in depth by the Telecommunications Advisory Commission and by attorney Robert Voss of Kennedy & Graven. Relationship to Vision The successful and user-friendly operation of the ShakopeePub1ic Access Studio contributes to a high quality oflife for users and residents (Goal B). Recommendation The Telecommunications Advisory Commission recommends adoption ofthe attached Policy Handbook for the Shakopee Public Access Studio. Requested Action Ifthe Council concurs, it should offer Resolution No. 6553, A Resolution Adopting the Policy Handbook for the Shakopee Public Access Studio, and move it adoption. RESOLUTION NO. 6553 ADOPTING THE POLICY HANDBOOK FOR THE SHAKOPEE PUBLIC ACCESS STUDIO WHEREAS, the City of Shakopee ("City") operates the Shakopee Public Access (SPA) Studio for the benefit of residents of the Shakopee cable franchise area; WHEREAS, there is a need for rules and regulations to ensure that all Shakopee residents have equal access to SPA equipment and facilities, that the channel maintains a professional broadcast appearance and for the protection of SPA users, staff, equipment and facilities; WHEREAS, the Telecommunications Advisory Commission recommends adoption of the attached Policy Handbook in order to accomplish the above listed goals; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shakopee, Scott County, Minnesota that the Policy Handbook for the Shakopee Public Access Studio, attached hereto is hereby adopted, effective January 1,2007. BE IT FURTHER RESOLVED, that Resolution No. 5869 is hereby repealed in it entirety. Adopted in adjourned regular session held this 19th day of December, 2006. Mayor of the City of Shako pee ATTEST: City Clerk INTRODUCTION Public Access Television exists to provide citizens of a local government jurisdiction access to cable television and video production equipment and facilities. Shakopee Public Access (SPA) provides residents and businesses of the Shakopee cable franchise area free use of equipment, video editing suites and television studio space for the sole purpose of producing or submitting programming to be broadcast on Shakopee Public Access Cable Channel 15 (SPAI5). Public Access Television is intended to enrich communities by providing avenue for community- initiated programming. Examples of programming types commonly broadcast on Public Access include local high school sporting events, local church services, original comedy or variety shows, concerts, recitals or other school events, community events such as parades and festivals, informational or how-to programs, and local historical videos. Residents are encouraged to create programming on whatever topic interests them. No previous video production experience is necessary. SP A staff is available to provide basic training, tips and professional opinions to assist users in producing or sponsoring a program for broadcast. However, the content of the program and completion of a ready-to-broadcast program is the responsibility of the individual user or group of users. SP A encourages Shakopee residents to become involved in producing video programming that has local appeal and can be broadcast on SPAI5. The following rules, regulations and forms have been adopted to ensure that all Shakopee residents have equal access to SPA equipment and facilities, that the channel maintains a professional broadcast appearance and for the protection of SPA users, staff, equipment and facilities. Shakopee Public Access Policy Handbook Page 1 ofl 7 GETTING STARTED 1. Statement of Compliance (See green form p.13) The first step in becoming a SPA user is submitting a Statement of Compliance Form, which supplies SPA with the information needed to register a new user (i.e. name, address, valid drivers license, and contact info). The Statement of Compliance also details broadcast rules to which new users and the SPA15 must comply. A Statement of Compliance must be read and signed by any user wishing to move forward with usage of SPA equipment and its facilities as well as individuals submitting programs produced elsewhere. A Statement of Compliance once signed will be finalized by SPA staff. (Depending on staff duties finalization may take up to 24 hours), 2. Shakopee Certified User Card All SPA users will be assigned a Certified User Card with an individual ID number. This card will be used by SPA staff to easily identify users who have already filled out and submitted a statement of compliance form. This card will also be used by residents when reserving and checking out equipment, edit suite time or studio time as well as submitting programs for broadcast. 3. Parental Consent (See purple form p.14) Individuals under the age of 18 must have a parent or legal guardian sign the Statement of Compliance Form and a Parental Consent Form. The certified user card will be assigned to the parent or legal guardian ofa user under the age of 18. The user under the age of 18 may then check out SPA equipment as well as reserve SPA facility time under the parent or legal guardian ID number. Shakopee Public Access Policy Handbook Page 2 of 17 Utilizing SPA Equipment & Facilities SPA has a wide variety of video production equipment available to residents of the Shakopee cable franchise area as well as Shakopee businesses and their employees at no cost. SPA offers in-house production space, an in-house production studio, edit suites, non-linear editing systems, field cameras with necessary accessories, and a fully portable studio. SPA equipment may only be used to produce non-commercial productions for SP A15. Equipment may not be used for private purposes (e.g. weddings or birthdays), commercial purposes, producing shows for other parties (for-hire), or for purposes in violation ofthe SPA rules. 1. Reservations Equipment check-out, studio reservations and edit suite reservations will be provided on a first-come, first-serve basis. Users wishing to utilize SPA equipment and/or facilities are asked to make reservations at least 24 hours in advance in order to ensure availability. However, equipment is sometimes available on short notice. SPA staffwill do their best to accommodate same day and drop-in requests made during regular studio hours. Reservations can be made by calling and speaking directly to an SPA staff member or by visiting the studio during regular hours of operation. Reservations requested by voicemail or email should not be considered official unless and until confirmed by an SPA staff reply. 2. Check out Equipment may be checked out only from SPA staff. Individuals wishing to check out equipment will be asked to present their certified user card. Users may check out only one camera at a time unless prior arrangements have been made with SPA staff. (Checking out only one camera at a time does not apply to the portable studio which may include up to four cameras.) Users will be required to sign a check out sheet; this sheet will list and/or describe the equipment being checked out. Shakopee Public Access Policy Handbook Page 3 ofl7 3. Use The user (or his or her parent or legal guardian in the case of user under the age of 18) acknowledges receipt of equipment when checking out equipment, and agrees to assume all responsibility for any damage that may occur while it is in his/her name. This responsibility may extend to repair or replacement costs arising from damage or loss, with the exception of ordinary wear and tear. Users are responsible for protecting equipment from damage, including inclement weather. Users failing to stop production when potential damage to equipment is imminent will be subject to covering full repair or replacements costs and may be subject to suspension. 4. Return Equipment must be returned to the studio during regular studio hours. Equipment is due back within 24 hours of check out or the next day the studio is open, unless other arrangements are made with SPA staff at the time of check out. Requests or extensions in excess. of three days must be approved by the City's Telecommunications Coordinator. Any user returning equipment after the scheduled return date or to a City office or employee other than the SPA studio or SP A staff without making prior arrangements may be subj ect to suspension. Equipment should be returned in the same condition as at the time of check out. Equipment will be inspected by SPA staffat the time of return for any problems or damage beyond normal wear and tear. The cost of repairing damage caused by anything other than normal wear and tear, as determined by the City's Telecommunications Coordinator, will be the responsibility of the user. Users will be asked to clean or organize equipment that is dirty or in disarray before it is recognized for check in. If equipment requires more than simple cleaning, the user will be required to pay for professional cleaning or repair (if needed). All accessories (batteries, cables, adapters, etc.) must be returned along with the primary equipment. Any problems or issues related to the operation of the equipment should be reported to SPA staff at the time of return so that any necessary maintenance or repair can be scheduled. Users retuming the portable studio with footage stored on the hard drive must transfer that footage to DVD or an edit suite hard drive within three SPA business days. Shakopee Public Access Policy Handbook Page 4 of 17 Edit Suite Usage Edit suites (both portable and in-house) are to be used onlyfor the purpose of editing footage into a program for broadcast on SPAI5. Individuals must submit a signed statement of compliance form and be issued a certified user card before utilizing the edit suites. Users may use only one edit suite at a time. No food or drink is allowed inside SPA edit suites. Users may store project files on the local hard drive or on an external hard drive. Every effort is made to protect information stored on SPA equipment. However, SPA is not responsible for files accidentally deleted, relocated, misplaced or otherwise harmed. 'SPA recommends users provide a personal external hard drive to ensure the safety of in-progress and completed programs. Program files may be stored on SPA owned equipment for a period of no more than one month to allow for editing. Footage may be captured to an edit suite overnight; however, SPA does not assume responsibility for failure due to a power outage or other unforeseen circumstances. Users other than SPA stafffoundaccessing another user's file information without written permission may have their privileges suspended. SPA staff may access user file information from time to time to check on the status of project. SPA Staff SP A staff will assist and train users on all available SPA equipment to the best of their abilities. However, all setup, program production, transferring and editing is the responsibility of the user. Staff is not permitted to create, edit, modify or alter program content submitted by users. Shakopee Public Access Policy Handbook Page 5 ofl 7 SUBMITTING A PROGRAM FOR BROADCAST All programs must be submitted ready-to-broadcast and accompanied by a completed Program Submittal Form (See salmon form p.lS). Eligible submissions include programming produced locally using SPA equipment and/or facilities as well as programming produced elsewhere but submitted by a resident of the SPA franchise area. Additionally SPA may choose to supplement programming submitted by residents with programming submitted directly to SPA, in cases where such materials are likely to be of interest to SPA viewers as determined by the City's Telecommunications Coordinator. Programming submitted by local residents will be given priority over that which is submitted directly to SPA. Requirements for broadcast include but are not limited to: Appropriate Format and Program Identification. Programs not submitted in the appropriate format or without title slates may be broadcast at the discretion of SPA Staff. Appropriate Format- SPA appropriate formats are - DVD, SVHS, VHS, MiniDV and DV. If your program is not submitted in one of these formats, staffwill notify you of the need to schedule time to make a transfer. If you need assistance during the transfer process please notify staff when scheduling time. Program Identification - A graphic slate (or approved equivalent) at the beginning and end of each program is required. Identification requirements include but are not limited to: title of show, date taped or produced and user name with valid phone number. Phone number may be provided on ending graphic only but must be provided. Submitted programs in SPA's possession shall not be considered accepted for broadcast until they have been reviewed by SPA staff for compliance with SPA policy. SPA does not air programs containing advertising or commercial content. If a program is determined to be incomplete, of poor video and/or audio quality or without the appropriate disclaimer(s) the program may not be accepted. In such cases, SPA staff will contact the appropriate user and notify them of the problems that need to be corrected in order for the program to be broadcast. Any SPA user submitting a program takes full responsibility to complete that program. SPA staffwill not create, edit, modify or alter your program in any way. Users are responsible for seeking the necessary permissions to broadcast all images and audio contained in their program. This responsibility includes, but is not limited to, making all necessary arrangements with and obtaining all required clearances from broadcast stations, networks, sponsors, music licensing organizations, performers, representatives, authors, composers and any and all other persons or entities involved in the program. Each user may be requested to provide a letter written and/or signed by the subject(s) of the video granting permission to broadcast their image and/or audio on Shakopee Public Access Cable Channe115. The letter must include signature of the subject(s), subject(s) contact information, date of event, and desired timeline of broadcast (e.g. two months). In the case that a user is unable to provide a letter, the submitted programming will not be accepted. Shakopee Public Access Policy Handbook Page 6 of1? Political Programming SPA will not accept programming containing advertising which includes any advertising messages by or on behalf of a political candidate, ongoing political issues or ballot measure. This shall not prevent the presentation of official materials or programming produced by SPA staff members or users that provides the opportunity for all candidates for a particular elective position or proponents of all sides of any issue to appear in an equitable manner. Technical Disclaimers Although true "broadcast standards" will not be used in considering programs for broadcast, a program may be rejected iftheaudio and/or video is not present or quality is so poor that the viewer will have difficulty watching or listening. SPA may reject a program or ask a user to edit or re-submit a program if any of the following are found . The tape or DVD is in poor physical condition. . Video displays too much generational loss (i.e. it is a copy of a copy of a copy). . The picture is too noisy, snowy or grainy. . Loss of control track. . The video is unstab1e(e.g. the picture jumps or flickers). . Audio has a loud hum or buzz on the normal audio track. . The audio is distorted . The video/audio is not present . The program during broadcast causes technical interference with other channels on cable system lineup. . Video and/or audio is over compressed. In the event that a program submitted for broadcast is found to have a technical problem, but that technical problem is not severe enough to warrant rejecting the entire program, SPA may request that the user place the following disclaimer prior to the beginning graphic of the program for at least 20 seconds: "The viewer may find the technical quality of some portions of the following program unsatisfactory. " In the case that a user refuses to include the requested disclaimer, the submitted programming will not be accepted. SPA staffwill have full discretion to determine whether or not a program is acceptable for broadcast based on technical merit. Shakopee Public Access Policy Handbook Page 7 of 17 V nderwriting/Sponsorship Policy In the event that funds, equipment, or other items of value, including volunteers, are provided by an individual, business, or non-profit organization, the user must identify the person or business according to the following policy: . Goods, services or money received from an underwriter are to be used ONL Y to defer the costs of production. . The program must be unrelated to the commercial interests of the Underwriter. . The program may not discuss or show products or services made available by persons, corporations or institutions which have a commercial interest in the subject of the program. . No discussion of products offered by the Underwriter is permitted. Prices of products may not be given. . Underwriting credits must be clearly identified as such; The following format is strongly encouraged: "This program has been made possible in part by (Underwriter'sfull name). J} . The general location, community or neighborhood of an Underwriter may be given, but specific addresses and phone numbers are prohibited. . Corporate logos or still photographs of businesses are permitted at the close of the program. Photographs of products are not permitted. . Underwriting credits may be no longer than 20 seconds per underwriter and may appear only at the beginning and/or end of the program. . Underwriting credits may not contain comparative or qualitative language about the underwriter or its product. Shakopee Public Access Policy Handbook Page 8 of 17 Inappropriate Material SPA strives to assist people in making infonned viewing decisions while providing an opportunity for all fonns of expression without censorship and in accordance with existing laws. It is the intention of SP A 15 to notify parents or guardians up front when programming is. broadcast that may be inappropriate for children, Programs containing vulgar language, nudity, extreme physical violence, extreme degradation, graphic depiction of invasive medical procedures, or indecent material will be preceded by a disclaimer advising viewer discretion. Such programming will be scheduled at the discretion of SPAin neither prime-time nor daytime viewing hours. Users requesting broadcast time with SPA shall be responsible for notifying SPA, via the Program Submittal Fonn, if their program contains material requiring a disclaimer. Failure to notify SPA staff of material requiring a disclaimer may result in suspension. Required Disclaimers At the direction of SPA staff, users may be required to place one or both of the following disclaimers at the beginning of their program (prior to the opening graphic or title slate) for at least 20 seconds: "The following program is considered to be of a mature theme and therefore may be offensive to some viewers. Viewer/parental discretion are advised." "The following program is made available through the facilities of Shakopee Public Access. However, the content and opinions presented are not necessarily those of SPA, the City of Shakopee, or Comcast Cable." In the case that a user refuses to include the requested disclaimer(s), the submitted programming will not be accepted. Shakopee Public Access Policy Handbook Page 9 of 17 Suspension Policy Users who violate SPA rules may be suspended from using SPA equipment and facilities, and from submitting programs for broadcast. User privileges may be revoked for any of the following reasons: . Failure to abide by the policies, procedures and guidelines of SPA; . Using SPA equipment for anything other than the production of programs to broadcast on SPA15. . Making statements to SPA, verbally or in written form, which is knowingly false, misleading, or incomplete. . Using excessive force, dropping, or mishandling equipment. Failure to protect the equipment from loss or damage. Using equipment in a dangerous or frivolous manner. . Failure to stop production when potential damage to equipment is imminent, including inclement weather. . Repeatedly returning equipment that is dirty or in disarray or after the scheduled return date. . Using SPA facilities and/or equipment to facilitate or carry out any action that violates federal, state or local laws. . Representing oneself as an employee of the City of Shakopee, SPA or Comcast. SP A staffwill notify the City's Telecommunications Coordinator of any issue or behavior they feel warrants suspension or other disciplinary action. The Telecommunications Coordinator will review staff s concerns and make a decision whether or not to proceed with disciplinary action. Length of Suspensions The length of suspension will be based on the severity of the violation and determined on a case by case basis. Severe violations, as determined by the Shakopee Telecommunications Advisory Commission, may result in permanent suspension. Shakopee Public Access Policy Handbook Page 10 of 17 Appealing a Suspension or SPA Ruling Any user who disagrees with a decision by the City's Telecommunications Coordinator to the application of any of the foregoing rules may request a review and determination by the Shakopee Telecommunications Advisory Commission, . A review request must be made in writing to the Shakopee Telecommunications Advisory Commission within thirty (30) days from the time the person or entity is informed of the decision by the City's Telecommunications Coordinator. . The Shakopee Telecommunications Advisory Commission will conduct the review and issue a written decision within thirty (30) days of the meeting following receipt ofthereview request. . Ifthe user disagrees with the Shakopee Telecommunications Advisory Commission's suspension decision, the suspended user may make an appeal in writing to the Shakopee City Council within thirty (30) days of the Shakopee Telecommunications Advisory Commission's decision. . The Shakopee City Council will conduct a review and issue a written decision within thirty (30) days of the meeting following receipt of the review request. . The review conducted by the Shakopee Telecommunications Advisory Committee or City Council shall afford the affected user the right to participate, be represented by an attorney, and present evidence and argument. Copyright Policy The creator of non-commercial programming is entitled to all non-commercial use of that program, may copyright that program in his/her name and is entitled to the rights of a copyright holder. SPA encourages users to include copyright information/notices in their submitted programs and to submit their programs for broadcast on the cable access channels of other cities. Programs produced using SPA equipment and distributed for broadcast on other public access channels must include a notice identifying SPA as the originating studio or cable access provider at the end of the program. SPA does not own the rights to programs submitted by users for broadcast on the cable access channel. However, all programs submitted and broadcast on SPA15 are available to any citizen requesting a copy for personal or home viewing. Citizens wishing to utilize material from an SPA program for any other purpose must first obtain permission from the program producer. To compensate for the cost of SPA equipment use, a fee will be charged to any citizen who requests a copy ofa program broadcast on the SPA Channel. (See Appendix A for a copy of the current fee schedule. ) 1 st Amendment In accordance with the First Amendment of the Constitution of the United States of America, SPA does not act as a censor for programs broadcast on our channels. Any program submitted and accepted by SPA will be broadcast at least once in accordance with existing laws. However, programs containing material that contradicts the Statement of Compliance will not be accepted. Shakopee Public Access Policy Handbook Page 11 of17 Public Records / Program Retention SPA maintains a roster of certified users. This roster contains, but is not limited to, the users name, address and phone number. Information contained on the roster will be disclosed in accordance with the Minnesota DataPractices Act. SPA also maintains an inventory of submitted programs. A copy of this inventory will be made available to any Shakopee resident upon request. Programs will be included on the inventory if a program was accepted for broadcast and as long as SPA has in some form a copy of the program. One copy of each accepted locally produced program will be created and retained by SPA for a minimum of one year, after one year SPA may choose to discard the created copy. SPA staffwill offer the appropriate user the opportunity to claim his or her originally submitted program materials as soon as it becomes available. Materials not claimed by the user within 30 days of the notification will be recycled or discarded. If a submission is not accepted it will be returned to the appropriate user as soon as it has been determined to be unacceptable. Limits of Liability SP A is not liable if the program or material submitted is damaged, lost or stolen while in its custody. If gross negligence on the part of SPA causes a tape to be damaged irreparably, SPA will replace the tape itself with a blank tape of similar quality and format, but will in no way be held responsible for any lost content on the tape. Users are encouraged to submit a copy of their original or master tape(s) for broadcast. Indemnification and Hold Harmless: All users shall indemnify and hold harmless Shakopee Public Access, the City of Shakopee, and Comcast Cable, their officers, directors, employees, agents and representatives from any and all liability, damage, injury, judgment, including cost of defending claims (including reasonable attorney's fees) arising from or in connection with any claim for failure to comply with any laws, rules or regulations of federal, state or local government, claims ofliab1e, slander or invasion of privacy, claims of infringement of copyright, patent or unauthorized use of any material or trademark, service mark or image, or for any other injury or damage in law or in equity claimed as a result of or from or connected with their use of SPA broadcast time, SPA equipment, facilities or other resources. Amendments to this Policy Handbook The City of Shakopee reserves the right to add to, delete from or otherwise amend this policy as needed for the protection of SPA users, staff, equipment and/or facilities. Ifusage of SP A equipment and/or facilities warrants, SPA may elect to implement additional operating practices and procedures. Such practices and procedures may include, but are not limited to: . Production Proposal Policy and Form . Hours Logged Policy and Form . Appropriate Time-limits on Equipment, Edit Suite and/or Studio Usage Shakopee Public Access Policy Handbook Page 12 of17 Shakopee Public Access Statement of Comnliance In consideration for permission, use and access to the replay of programs on the cable system from Shakopee Public Access and Comcast Cable or its successors, I hereby make the following representations, agreements and releases: I certify that no advertising material or other commercial programming; lotteryor lottery information; obscene material, sexually explicit conduct, or material soliciting or promoting unlawful conduct (as those terms are defined or interpreted under applicable FCC regulations); or indecent, slanderous or libelous material, is contained in this program. I certify that this program is not for commercial or profit-making purposes and was not produced on a for-hire basis, If facility or equipment usage results in a profit to the user, that user must pay the City of Shakopee for rental of the equipment at commercial rates. I request that my program(s) be shown on the Shakopee Public Access Channel. I authorize the subsequent replay of this program at the discretion of Shakopee Public Access, the Shakopee Telecommunications Advisory Commission and/or the City of Shakopee, I certify that I have obtained any and all clearances for the broadcast of this program from broadcast stations, networks, sponsors, music and film licensing organizations, performers; representatives, authors, composers, and all other license or copyright holders for any content contained in the program, as required. I certify the program is not an invasion of privacy or publicity right and is shown with all the necessary permissions obtained from persons/organizations appearing in the program. I accept full responsibility for the content of the program and the consequences of its presentation. I acknowledge and agree that I am liable for any costs arising from the use of copyrighted or licensed materials, I am familiar with the Shakopee Public Access Rules and Policies; I have read the Rules, I understand the requirements contained within the Rules, I will comply with them, I understand and agree to the Rules and Procedures surrounding the treatment of programming that violates the Shakopee Public Access Rules, and hereby authorize Shakopee Public Access to remove any of my programming that violates the Public Access Rules, I hereby indemnify and hold harmless Shakopee Public Access, the ShakopeeTelecommunications Advisory Commission, the City of Shakopee, Comcast Cable, the Shakopee Public Access facility and staff, respective officers, directors, managers, agents and representatives from any and all liability, damage, injury and judgments arising from the broadcast, or production of any programming or any other claim arising from my use of Shakopee Public Access facilities or equipment. I further attest that I have truthfully filled out this Statement of Compliance form. Desired level of involvement: - PRODUCER I - SPONSOR I - BOTH NAME ADDRESS Valid Driver License Number Home ( ) Work ( ) Cell ( ) E-mail SIGNATURE DATE *USER ID NUMBER: *to be assigned by SPA Staff Shakopee Public Access Policy Handbook Page 13 of 17 Shakopee Public Access Parental Consent Form I, (Parent/Legal Guardian), give permission for to use video production equipment in accordance with the City of Shakopee's Public Access Policy Handbook. I agree to pay the replacement cost or repair of any items lost or damaged, normal wear and tear exempted. I, (ParentlLegal Guardian), have also read and understand the Shakopee Public Access Policy Handbook (Initial here) I, Parent/Legal Guardian), have also read, understand and signed the SPA Statement of Compliance (Initial here) has my permission to sign the Equipment Check out Form, and I agree to assume any responsibility for loss or damages accrued during the use of SPA equipment. This permission is effective until and will thereafter expire. Print Name (Parent/Guardian) Signature (parent/Guardian) Date Address (Street, City, Zip Code) Phone Numbers Home ( ) Work ( ) Cell ( ) E-mail USER ID Number Shakopee Public Access Policy Handbook Page 14 of 17 Shakopee Public Access Pro2;ram Submittal Form Users must fill out this form for each program submitted to SPAtS. Submitted programs will be reviewed by SPA staff before being considered as accepted. Name of program being submitted: Today's Date: User Name: USER LD#: Will this program be part of a series? Yes No (If yes, when naming the program please list both your series base name and the subtitle name for each show, E,g, (base name) Shakopee Community at Large (subtitle name) Changes to City Code,) Do you want your submitted program returned? Yes No (If yes is marked, SPA staff will offer the appropriate user the opportunity to claim his or her originally submitted program materials as soon as it becomes available, Materials not claimed by the user within 30 days of the notification will be recycled or discarded. If no is marked, no contact will be made and the originally submitted materials will be recycled or discarded.) Would you like a copy of the program submitted? Yes No If yes, please fill out a Duplication Request Form. Would you like to be notified about the first scheduled broadcast(s) of this program? Yes No Phone number or e-mail where we can reach you: What is the intended broadcast shelf1ife for this program? (E,g. one month, through a certain date, etc...) * This question seeks the producer's input only, SPA staff retains the right to determine time and duration of broadcast. Description of program: Content check all that a I Adult language/profanity Nudity Sexual content Depicts Violence State of MN disclaimer Other (please explain) If any content as listed above is present, have you recorded an approved disclaimer? Yes No Are you aware of any technical issues during this program? Yes No If so, please describe the technical issues to the best of your ability: If any technical issues are present but program can still be broadcast, have you recorded an approved disclaimer? Yes No Programs requiring any and or all disclaimers but not including them will not be accepted. Staff Use Only -- Reviewed By: Shakopee Public Access Policy Handbook Page IS of 17 Appendix A 2007 Shakopee Video Dubbing Fees I Media Fees A Duplication Request and appropriate fees are applicable to all duplication requests of any program(s) or meeting(s). Duplication takes real time (i.e. if the program you request is 40 minutes long it will take 40 minutes to copy). Staff reserves the right to create dubs as time allows (within reason) and to deny a duplication request exceeding three copies of the same program or meeting. Staffwill assist a user in finding a duplication facility if one is needed. Staffmay choose to run a dub overnight or at the end ofa shiftwhich will not allow the dubto be available until the next day or shift. Shakopee facilities do not have the ability to create copies on any media formats other than those listed. Shakopee Public Access (SPA) does not provide free media for the purposes of production, The purchase of media for production is based on availability. Sales will not be made if SPA media inventory is five pieces or less on the requested media type. Shakopee staff does not copy or duplicate materials not submitted for broadcast on SP A15. Video Dubbing Fees $10.00each Dubbed onto SVHS, VHS, MiniDV or DVD(does not include the cost of media) No Cost Any SPA user submitting a program created with SPA equipment for use on SPA 15 may request one free copy at no charge; however the user must provide or pay for the necessary media. Duplication charges will apply for each additional copy beyond the one free copy. Media Fees $1O.00each S-VHS Tape $5.00each Mini-DV Tape $3.00each VHS Tape $3.00each DVD-R Discs $3.00each CD-R Discs No Cost If media is provided by the requester. Shakopee Public Access Policy Handbook Page 16 of 17 Definitions ADVERTISING refers to any material designed to promote the sale of commercial products or services including advertising by or on behalf of candidates for public office, the solicitation of donations, payment, trade or barter. Programs may not identify, promote, or make reference to any product, service, trademark, brand name or business in any manner which does not further the noncommercial message of the program, or which would jeopardize the noncommercial mandate of SPA. Programs may not solicit funds or other property of value from viewers. Prices of products may not be mentioned. Programs fitting under these descriptions will not be accepted. BALLOT MEASURE (also known as a ballot proposition, ballot initiative or referendum) refers to any policy question that is decided by voters, typically on the state or local level. Measures can be binding (i.e, the voters' decision becomes law) or nonbinding. MINNESOTA DATA PRACTICES ACT refers to MN Statute 2005 Chapter 13 "Government Data Practices" which categorizes information collected by local governments as either public or private data and directs when and how public data must be disclosed. OBSCENE MATERIAL refers to any material that is obscene under applicable local, state or federal law. The Supreme Court generally uses the case of Miller v. California, 413 U.S. 15 (1973) as a standard. The case establishes a three-part test to determine whether material is obscene: 1. Whether the average person, applying contemporary community standards would find that the work, taken as a whole, appeals to the prurient interest (a morbid, degrading and unhealthy interest in sex, as distinguished from a mere candid interest in sex.) 2. Whether the work depicts or describes, in a patently offensive way, sexual conduct specifically defined by applicable state law: and 3. Whether the work, taken as a whole, lacks serious literary, artistic, political, or scientific value. Shakopee Public Access Policy Handbook Page 17 of17