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Home My WebLink About5.B.2. Extension Agreement for Topographical Survey for Trail Extensions 6: (3.;t. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council CONSENT Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Ordering a Topographical Survey for the Dean Lakes Trail Extension and the Southbridge Trail Extension DATE: December 19, 2006 INTRODUCTION: The Dean Lakes Trail Extension and Southbridge Trail Extension are included in the City's 2007 Capital Improvement Program. In order to design these projects over the winter staff is requesting authorization to enter into an extension agreement with WSB & Associates, Inc. to perform a topographical survey. Attached to this memo is an extension agreement from WSB & Associates, Inc. with a not-to-exceed amount of $6,280.00. ALTERNATIVES: 1. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. 2. Do not authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. RECOMMENDATION: Staff recommends Alternative No.1. ACTION REQUESTED: Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to perform a topographical survey for the Dean Lakes Trail Extension and Southbridge Trail Extension. 91tr Jeff Weyandt Assistant City Engineer JW/pmp ENGR/2007 projectsltrailsand bridgeIWSBEXTENSION ~ WSB & Associates, Inc. Infrastructure I Engineering I Planning I Construction 701 Xenia Avenue South Suite 300 December 4, 2006 Minneapolis, MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 Mr. Jeff Weyandt, P.E. Assistant City Engineer City of Shakopee 500 Gorman Street Shakopee,~ 55379-1376 Re: Extension Agreement to Provide Topographic Surveying Services Trail A and B Dear Mr. Weyandt: According to our Agreement for Professional Services within the City of Shako pee and Section I-C-2 (Major Projects), this extension agreement is written to provide topographic surveying services for the above-referenced project. It is our understanding, based on your request for proposal, that this project consists of approximately 2,400 linear feet of proposed trail along the south side ofT.H. No. 169, Trail A; and approximately 1,600 linear feet of proposed trial from Cambridge Road to just south of Whitehall Road, Trail B. This survey would include all requirements as identified in your request for proposal. WSB will provide the survey data as required for the design ofthis project on 1m hourly basis, as necessary, in accordance with our current fee schedule, with a not-to-exceed fee of$6,280. Please review the attached spreadsheet outlining specific task, hours, and costs. We are available to start this work as soon as it is authorized and look forward to the opportunity to serve you. Thank you for considering WSB for your surveying services. We look forward to working with you and greatly appreciate the opportunity to assist you and your staff in the completion of this project. Ifthis agreement meets. with your approval, please sign below and return one copy to our office. If you have any questions regarding this extension agreement, please contact me at 763-287-7181. Sincerely, WSB & Associates, Inc. ~y, U-- Steven V. Ische, RLS Survey Group Manager Authorized City Representative Signature Date Minneapolis I St. Cloud Equal Opportunity Employer P:\I..ET1'ER PH.oi='{)St~LS'.Sh.;l,hlpee'.Tr<lil A :,md B',t'2Oif%C:<llti'.d.'lC .&. WSB City of Shako pee - Trail A & B Topographic Survey Services & Associates. 'ile. Set GPS Survey Control $624 Field Topographic Survey $4,368 Gopher One Coordination $234 Survey Existing Utilities $624 Survey Data Management $196 Project Management $234 Total Hours 4 36 2 42 $6,280 ~... 1-'. :.- :~ ,- Cit of Shako pee Capital Improvement Program 2007 - 2011 Project Type: Trail Project Title: Total Project Cost: Trail Construction Dean Lake Trail System (North Segment) 230,475 Year Added to CIP: 2004 Expenditure Items: 2007 2008 2009 2010 2011 Land & ROW Construction 219,500 Improvements Engineering! Admin. 10,975 Total 230,475 - - - - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 230,475 Grants (specify) Donations (specify) State Aid Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base --I Storm Drainage Fund-Trunk I Tax Levy w 01 Total 230,475 - - - - Description This project would construct a trail in the Dean Lake area to connect with trail being constructed as part of the west Dean Lake developments. Construction: $198,700 (Park Reserve) Paved trail from Wakefield to the west side of Dean Lake. Trail would be bituminous with a bridge to cross the outlet channel. Trail Construction at $30/LF for 2800 feet=$84,OOO Bridge 10' wide by 20'long+ bridge footings 20,000=$135,500 Engineering/Admin: Design and engineering, (5% of project cost) (Park Reserve). Justification Identified in Southbridge Master Plan. Trail through Dean Lakes Development is constructed and dead ends at city property. This would provide trail connections to Southbridge. other Comments Work would be conducted after planned Dean Lake outlet channel control structure is installed. QperatinQ Costs Estimated costs: Labor $1,000 ---_..".~.~.= Cit of Shakopee Capital Improvement Program 2007 - 2011 Project Type: Project Title: Total Project Cost: Park and Trail Development South bridge Area Park Development 1,430,310 Year Added to CIP: 2004 Expenditure Items: 2007 2008 2009 2010 2011 Land & ROW 368,000 Construction 846,200 Improvements 20,000 Engineering/Admin. 196,110 - - - Total 1,410,310 20,000 - - - B. Funding Source: General Fund Capital Improvement Funds Park Reserve Fund 1,410,310 20,000 - Grants (specify) Donations (specify) State Aid .n~"_ Assessments Sanitary Sewer Fund-Base Sanitary Sewer Fund-Flow Sanitary Sewer Fund-Trunk Storm Drainage Fund-Base ....... Storm Drainage Fund-Trunk I Tax Levy w w Total 1,410,310 20,000 - - - DescriDtion This project would develop several park areas in the Southbridge Development, including the MNDOT 75 parcel. 2007 . Parcel 75 Assessment for Southbridge Parkway 2007 - Trail from Cambridge Road to Whitehall Road along gas easement to connect to school trail, 2600LF @ $27/LF=70,200+10% (inflation per year), $77,200+5% Design/Admin, $3860, $81,060 (Park Reserve) 2007 - Park at Southbrldge Pkwy: Hockey/basketball w light 180,000, shade structure 30,000, Water fin & water service 15,000 and Plantings 20,000, concrete and trails, $20,000, earthwork, 30,000, site furniture 15,000, = $310,000 plus 25% design and admin $77,500, total $387,500 (Park Reserve) 2007 - Construction: MNDOT 75 parcel 2 mi trail @ 27/LF=285,OOO, 1 small picnic shelter, $30,000, lights at kiosk 14,000 total site furn and interp signage 30,000, sod and plant resto $25,000, 25 space parking @$75,OOO= $459,OOO+plus 25% design and admin, $114,750 = $573,750 (Park Reserve) 2008 - Improvements: Installation of fishing pier, $20,000 (DNR Fishing Pier Grant) Justification In 2001, the City worked with residents to prepare a master plan for the Southbridge area. The improvements identified in this project are a portion of the overall master plan Other Comments Estimated cost for total development of the system based on the master plan is $3 million (2001). ODeratinq Costs Estimated costs: Labor $50,000 + Equip/Supplies $25,000 = $75,000 (when fully developed)