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HomeMy WebLinkAbout4.C.1. Ordering Preliminary Engineering Report for the 2012 Street reconstruction Project 2013-1-Res. No. 7225 y. CITY OF SHAKOPEE CO T Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FRONT: Jeff Weyandt, Assistant City Engineer SUBJECT: Ordering Preliminary Engineering Report for the 2013 Street Reconstruction Project, Project No. 2013 -1 DATE: September 4, 2012 ACTION SOUGHT: Adopt Resolution 7225, which orders a Preliminary Engineering Report for the 2013 Street Reconstruction Project; authorize the appropriate City officials to execute an Agreement with ITCO Allied Engineering Company to perform soil borings; and authorize the appropriate City officials to execute an Agreement with WSB & Associates, Inc. to perform engineering services. INTRODUCTION: Attached is Resolution No. 7225, which orders a preliminary engineering report to be prepared for the following streets: • Harrison Street and Jackson Street from 10 to 11 Avenue • Van Buren Street from 10 to 12 Avenue • Tyler Street from 11 to 12 Avenue • 12 Avenue from Taylor Street to Adams Street • Atwood Street from Shakopee Avenue to 10 Avenue Also, attached is a proposal from WSB & Associates, Inc. to perform surveying services and a proposal from ITCO Allied Engineering Company to perform soil borings. BACKGROUND: Staff has completed the review of the proposed 2013 -2017 Capital Improvement Program which includes street reconstruction projects on the streets listed above. Due to the size of the project, staff is requesting an early start on the project. Attached is a map showing the proposed study area for the 2013 Street Reconstruction Project. In the preliminary engineering report, staff will investigate street reconstruction along with utility replacement. In order to reconstruct these streets during the summer months of the 2013 construction season, soil borings, a topographical survey and the preliminary engineering report should be authorized at this time. It is staff's intent to prepare the preliminary engineering report in accordance with the current assessment policy of assessing 30% of the street improvements to the benetitting properties. This will require 70% of the street improvements to be city funded. ALTERNATIVES: 1. Adopt Resolution No. 7225. 2. Deny Resolution No. 7225. 3. Authorize the appropriate City officials to execute an agreement with ITCO Allied Engineering Company to perform soil borings. 4. Authorize the appropriate City officials to execute an agreement with WSB & Associates, Inc. to perform engineering services. 5. Table for additional information. BUDGET DISCUSSION: If the project is approved, it will be funded by the Sanitary Sewer Fund, Storm Sewer Fund, special assessments and tax levy. Council will need to consider issuance of debt for the city street portion of the project. Debt service annual payments will be discussed and presented during budget process. RECOMMENDATION: Staff recommends Alternative No. 1, No. 3 and No. 4, so that the proposed street reconstruction project preliminary engineering report can be initiated for possible construction. ACTION REQUESTED: 1. Offer Resolution No. 7225, A Resolution Ordering a Preliminary Engineering Report for the 2013 Street Reconstruction Project and move its adoption. 2. Authorize the appropriate City officials to execute an agreement with ITCO Allied Engineering Company to perform soil borings. 3. Authorize the appropriate City officials to execute an agreement with WSB & Associates, Inc. to perform engineering services. Jeff Weyandt, P.E. Assistant City Engineer ENGI 2013•PRONCTS20I 3- RECO\STRUCTION. WORD- MIi:M7223 -- ORDER- REPORT City of Shakopee Capital Improvement Program 2013 -2017 Project Manager: Project Type: Project Title: Total Project Cost: Bruce Loney Street Construction 2013 Street Reconstruction $2,375,000 A. Expenditure Items: 2013 2014 2015 2016 2017 Land & ROW Construction 1,900,000 Improvements Engineering /Admin. 475,000 Total 2,375,000 - - - - B. Funding Source: General Fund Capital Improvement Fund Park Reserve Fund Grants (specify) Donations (specify) 350,000 SPU State Aid Assessments 485,000 Sanitary Sewer Fund -Base 225,000 Sanitary Sewer Fund -Trunk Storm Drainage Fund -Base 200,000 Storm Drainage Fund -Trunk Tax Levy 1,115,000 Total 2,375,000 - - - - ti, Description: Street, Sanitary Sewer, Storm Sewer, and Watermain reconstruction of Harrison - . - Str Van Buren Street, Jackson Street, Tyler Street, 12th Avenue and Atwood } C -- '1 :. '. 5. r Street. t ._ ' r - ' x, Justification: L.1 ''' 1 ' ` To continue with the rehabilitation of the City's infrastructure in the older sections $ '1 < i ,A ?Il, 1 / ; . ` of the City. f ;p ;,� 1 fit y '\ w.. i z - f ` }; - r Mq�y� 4 � � S - j Other Comments: ` *,r.. • Staff anticipates sewer failures to start occuring in this area • _ N_ -- : G * 1 ' � : Operating Costs: PROJECT LOCATION RESOLUTION NO. 7225 A Resolution Ordering The Preparation Of A Report On An Improvement To The 2013 Street Reconstruction Project WHEREAS, it is proposed to improve Harrison Street and Jackson Street from 10 to 11 Avenue, Van Buren Street from 10 to 12 Avenue , Tyler Street from 11 to 12 Avenue, 12 Avenue from Taylor Street to Adams Street and Atwood Street from Shakopee Avenue to 10 Avenue by reconstruction of sanitary sewer, watermain, storm sewer, concrete curb & gutter, aggregate, bituminous paving and all appurtenant work and to assess the benefitted property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the proposed improvement be referred to Bruce Loney, Public Works Director, for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2012. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/20I2- PROJECTS/ 2012 - RECONSTRUCTION/ WORD/RES7225 -ORDER- REPORT WSB Infrastructure • Engineering • Planning • Construction 701 Xenia Avenue South L.,o ia1es. Inc. Suite #300 Minneapolis, MN 55416 Tel: 763 541 -4800 Fax: 763 541 -1700 August 30, 2012 Mr. Jeff Weyandt, PE City of Shakopee 129 S. Holmes Street Shakopee, MN 55379 Re: City of Shakopee 2013 Street Reconstruction Project Estimate of Cost to Provide Topographic Survey Services and Construction Staking Services Dear Mr. Weyandt: We propose to provide topographic survey services for this project, as described below, on an hourly cost - reimbursable basis in accordance with our current fee schedule (attached). The areas for this work are listed below and as shown on the attached figures from your RFP: • Harrison Street and Jackson Street from 10th to 11th Avenue • Van Buren Street from 10th to 12th Avenue • Tyler Street from 11th to 12th Avenue • 12th Avenue from Taylor Street to Adams Street • Atwood Street from Shakopee Avenue to IOth Avenue Scope and Project Understanding: • WSB will complete a topographical survey of the project area. • WSB will submit the points to the City by October 19, 2012. • City staff will plot the topo. • The horizontal datum shall be on the Scott County coordinate system. • The vertical datum shall be on the NA VD88 sea level datum. • The project area extends 10 -feet beyond the right -of -way (we will shoot the houses corners) • Survey will include all shots necessary to prepare a set of construction plans including but not limited to the following: 1. Shots at all match in points 2. Shots to establish existing vertical and horizontal alignment 3. Property irons to establish existing right -of -way 4. Cross sections every 50 feet, including at a minimum centerline, gutter line, top of curb, sidewalk, right -of -way line, grade breaks and 10 -feet beyond the right -of- way. 5. Manhole reports including pipe sizes, pipe types and inverts. 6. Shots on all driveways every 10 -feet extending 20 -feet beyond the right -of -way. 7. Boring locations (coordinate with ITCO Allied Engineering) 8. Small utilities (have utilities located through Gopher State One Call and maps 9. of all small utilities in the area sent to the City). 10. All curb stops (WSB will coordinate the location of all curb stops with Shakopee Public Utilities). K.\Shakopee\2013 Survey RFP\LTR Prop Shak 2013 Survey 8- 30- 12.doc Mr. Jeff Weyandt, PE City of Shakopee August 30, 2012 Page 2 of 2 Deliverables to the City: • Cad file on disk in AutoCAD format with all topographic survey shot information included. • Private Utility Maps collected from Gopher 1 Locates in paper and /or electronic PDF format. Cost not to exceed fee for the above described topographic survey work: $6,912 Construction Staking and As- builts: Based on similar project size and scope we have completed for the City of Shakopee we estimate to complete all construction staking for this project f or a fee of $22,800. As -built topographic survey we estimate to be competed for a fee $1,728. This work would include shots on the top of structures with any measure downs being completed by the City. We will provide Cad file on disk in AutoCAD format with all as -built survey shot information included. Our hourly billing rates for a 2- person crew are $144 /hour and office survey work at $107 /hour for our in house survey technician. This letter represents our understanding of the requested services. If you are in agreement, please sign on the space provided and return one original signed copy to us for our records. If you have any questions concerning this letter or fee as discussed herein, please feel free to contact me at 763 - 287 -7175. We greatly appreciate the opportunity to assist you and the City of Shakopee in the completion of these projects. Sincerely, WSB & Associates, Inc. V A Tom Voll, P.E. Project Manager I hereby authorize WSB & Associates, Inc. to proceed with the above - referenced Scope of Work in accordance with the company's current fee schedule. City of Shakopee Authorized Representative Date K.\Shakopee\2013 Survey RFP \LTR Prop Shak 2013 Survey 8- 30- 12.doc •• WSB 2012 Rate Schedule O Billing Rate /Hour �p Principal $137 m Associate $128 Project Manager $1071$1141$121 Project Engineer $941$991$1071$1141$121 m Graduate Engineer $791$841$89 Planner $72 Engineering Specialist $891$99 I $1071$114 Engineering Technician $49 $561$621 $681 $79 Scientist $561$621$68 Construction Observer $791$841$891$941$99 Coring Crew One - Person Crew $145 Two - Person Crew $220 Survey Crew One - Person Crew $110 Two - Person Crew $144 Three - Person Crew $168 Office Technician $331$621$72 Costs associated with word processing, cell phones, reproduction of common correspondence and mailing are included in the above hourly rates. Vehicle mileage is normally included in our billing rates, but can be charged separately if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification and report reproduction, permit fee, delivery cost, etc. Rate Schedule is adjusted annually. Each staff person is assigned one billing rate that is commensurate with their experience and expertise. Multiple rates illustrate the varying levels of experience within each category. •• Engineering • • Planning • Environmental • Construction •• wsbeng.com ITCO ALLIED ENGINEERING CO. AN ALLIANCE OF INSTANT TESTING COMPANY AND ALLIED TEST DRILLING Jobsite and Laboratory Testing, Geotechnical Services Commercial, Residential and Municipal 7125 West 126 Street, Suite 500, Savage, MN 55378 Telephone: 952-890-7366 • www.itcoallied.com • Fax: 952-890-5883 August 24, 2010 Mr. Jeff Weyandt, P.E. City of Shakopee 129 Holmes Street North Phone: 952- 233 -9362 Shakopee, MN 55379 -1351 Fax: 952- 233 -3801 Re: Proposal for Soil Exploration - 2013 Street Reconstruction Project We are pleased to submit this proposal for geotechnical engineering services for the above referenced project. This proposal letter presents our planned scope of work and the associated fees for this project. The purpose of our work would be to obtain information regarding subsurface conditions. The project site is located along Van Buren Street S from 10 Avenue W to 12 Avenue W, Harrison Street S from 1 0 th Avenue W to 11 Avenue W, Jackson Street S from 10 Avenue W to 11 Avenue W, 12 Avenue W from Adams Street S to Taylor Street S, and Atwood Street S from Shakopee Avenue W to 1 0 th Avenue W, Shakopee, Scott County, Minnesota. The site consists of existing roadways that will be reconstructed. ITCO Allied Engineering proposes to put down thirteen borings on the site at locations to be determined. With this proposal we assume that the project site is accessible for a truck mounted drilling rig. If we find that the site is inaccessible to our drilling rig, we will contact you to discuss other field exploration options. Flagging or other traffic control is not included in this proposal. If this is necessary it would be done at additional cost. The borings will be Standard Penetration Test (SPT) borings with samples taken every 2.5 feet. SPT borings are recommended because they provide a more accurate soil profile than other types of borings. We have also included costs for conducting 13 gradation tests and 6 P.I. tests in order to determine the AASHTO soil classes and estimate the R- values. If pavement subgrade soils consist of sandy soils the P.I. tests would not be necessary. The results of our field exploration program, along with the boring logs and a boring location diagram would be presented in a final engineering report. The fees for our field exploration are presented in the following table. 1 Quantity Units Unit Cost Extended Total Mobilization 1 L.S. $300.00 $ 300.00 SPT Borings (13 borings) 182 L.F. $ 15.00 $2730.00 Pavement Patches 13 Each $ 10.00 $ 130.00 Gradation Tests 13 Each $ 70.00 $ 910.00 P.I. Tests (if needed) 6 Each $ 75.00 $ 450.00 Engineering Report 1 L.S. $500.00 $ 500.00 Subtotal $5020.00 Ten Percent Discount $(502.00) Total Estimated Cost $4518.00 If undocumented fill or poor soils are encountered at the proposed drill site and depths, additional bores or deeper sampling may be required to develop an adequate soil profile. If deeper sampling and/or additional borings are recommended, we will notify you and obtain your authorization, prior to proceeding with this work. The cost for our services would not exceed the estimated total cost given herein, unless unanticipated conditions are encountered and your authorization is obtained. If this proposal is acceptable please sign in the space provided below and return one copy with your original signature. If you have any questions regarding this proposal, or if we can provide additional assistance, please do not hesitate to contact us at (952) 890 -5909. ITCO Allied Engineering Company A c-'— 'L '''' ;tL `", Robert Sullentrop P.E. Project Engineer AUTHORIZATION I, representing (name) hereby authorize (company or self) the above described soils investigation to be performed on the subject property. This authorization provides the right of entry to Allied Test Drilling Company for all required soils investigation work. Payment is due upon receipt of the invoice unless other arrangements are made in writing. SIGNATURE DATE 2 //3/'" , , z i i n / , i i ,, 1 . / z 0 , . 11 1 I AV I 1 n / - _ ______ 1 1-- 7 u , / C c17) H ----- ./. L.L..1 fil H 0 0 H (— v) \ „ ,,, v) v.) „ Li.i _. - \__ --/ v) x m ,. : L.,.. z .,--. , -- r.') LL, - o < <,., < LL.1 o '.›. : < -) ., , 2, -, .., H ' > z: :,TH AVE (,_ ) 1--. 0 / // PRE \ -( -,....,,,,.. ) / —, ,<S'70,, --'' -4'Al --_,T! ----- --, u - .,_ 1 1 CI R r 7..) I 1 Z 0' PARKV _. ____ -- - -- _,..----"" \ ,,,-- _,-------- - --- -- 1 1 ; ‘ - - ----- ------- _ c-, I I A Tz . 1 Project Area 2013 Street Improvement 0 250 500 1,000 SHAKOPEE 1 Feet ,,,„,t ...--- (Street Reconstruction) ------- ____-- Ill li _ _ ___ v-I 1 r--------A --.' \____--- \ \ Otri A __----- H _ , H flY 4,? ,__ H >" H H CA CAE—. CAH H CA CA CA M CA H H 0 Lil ci) Li) L4 LI-4 (ID cA U L) 2i < E 0 I c 0 .-- --1 ...) 7 X - u H ',__) 0 LL <1 ..--i LL1 0 a v) < (ID < Ly. X ... (ID CA ---- ----- 10TH AVE r 1 4 .....4 2 mcDEv r sT - 0 L.L / C\ i x -----> ,- ___ ----- Li) HENNES AVI- 1 _ -. .-. . - - - ---- r . M EN K F _M EN K F 1 L. r C I R ,...., Illom't 2013 Street Improvement 0 250 500 1,000 IIIII Project Area 11■=■•■ Feet -- SHAKOPEE (Street Reconstruction)