HomeMy WebLinkAboutMarch 19, 2024FE.
Shakopee City Council
March 19, 2024
7:00 PM
City Hall, 485 Gorman St.
Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business,
cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and
visitors.
Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable
community. We commit to doing this cost-effectively, with integrity and transparency.
Key strategies:
1. Financial stability
2. Enhancing community strengths
3. Effective public services
4. Communication
Mayor Matt Lehman presiding
1. Ro11 Ca11
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*4. A.1. *City Council Minutes
*4. A.2. *Certification of Delinquent Sewer and Storm Drainage Accounts
*4. A.3. *FEMA Staffing for Adequate Fire and Emergency Response Grant
Application
*4. A.4. *Fire Administration Reorganization
*4. A.S. *Legislative -Citizen Commission on Minnesota Resources' Environment
and Natural Resources Trust Fund Program Grant Applications
*4. A.6. *Wireless Access Replacement
*4. A.7. *Appointment of a new Human Resources Director
*4. A.B. *"Affordable Housing" Legislation
Page 1 of 147
B. Engineering
*4. B.1. *Parking Lot BMP at Lewis St and 2nd Ave - Approve Plans and Authorize
Bidding
*4. B.2. *CR 78 Pedestrian Underpass - Approve Plans and Authorize Bidding
*4. B.3. *Canterbury Commons Internal Roadways - Approve Plans and Authorize
Bidding
*4. B.4. *Cooperative Maintenance Agreement with Scott County for CR69/78
Roundabout
C. Planning and Development
*4. C.1. *Award Contract for Entry Sign for Lion's Park
5. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL- Provides
an opportunity for the public to address the Council on items which are not on the
agenda. Comments should not be more than five minutes in length. The Mayor may
adjust that time limit based upon the number of persons seeking to comment. This
comment period may not be used to make personal attacks, to air personality
grievances, to make political endorsements or for political campaign purposes. Council
Members will not enter into a dialogue with citizens, and questions from Council will
be for clarification only. This period will not be used to problem solve issues or to
react to the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. General Business
A. Administration
7. A.1. Monthly Financial Review - February 2024
B. Planning and Development
7. B.1. Review of Concept for Jackson Commons
7. B.2. Review of Concept for Killarney Hills Park
8. Reports
8.A. City Bill List
8.B. Liaison and Administration
9. Other Business
10. Adjournment to Tuesday, March 26, 2024 at 6 p.m.
Page 2 of 147
*4.A.1.
Shakopee City Council
March 19, 2024
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council minutes from March 6, 2024.
Policy/Action Requested:
Approve the minutes of March 6, 2024.
Recommendation:
Approve the minutes of March 6, 2024.
Discussion:
Budget Impact:
ATTACHMENTS:
o March 6, 2024
Page 3 of 147
Shakopee City Council Minutes
March 6, 2024
7:00 PM
City Hall, 485 Gorman St.
Mayor Matt Lehman presiding
1. Roll Call
Present: Mayor Matt Lehman, Council Members Jay Whiting, Angelica Contreras, Jim
DuLaney, Jesse Lara
Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Chelsea
Petersen, City Attorney Siobhan Tolar, City Engineer Alex Jordan, City Clerk Lori
Hensen, Planning/Development Director Michael Kerski, Police Chief Jeff Tate,
Park/Recreation Director Kelsi McNutt, Public Works Director Bill Egan, Interim Fire
Chief Mike Scott
2. Pledge of Allegiance
3. Special Presentation
3.A. Officer of the Year
Informational only
3.B. Appreciation of Boards and Commissions
Informational only
4. Approval of Agenda
Council Member Jay Whiting made a motion to approve the agenda, second by Council
Member Jim DuLaney and the motion passed.
5-0
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Council Member Jesse Lara made a motion to approve the consent agenda, second by
Council Member Angelica Contreras and the motion passed.
Page 4 of 547
5-0
A. Administration
*5. A.1. *City Council Minutes
Approve the minutes of February 20, 2024.
*5. A.2. *Approve 3.2 On -Sale, Wine and Sunday Liquor licenses for The Golf
Garage LLC.
Approve 3.2 On -Sale, Wine and Sunday liquor licenses for The Golf Garage LLC.,
located at 1282 Vierling Drive East.
*5. A.3. *FEMA Assistance to Firefighters Grant Application
Adopt Resolution R2024-032, approving an application to the FEMA Assistance to
Firefighter grant (AFG).
*5. A.4. *Minnesota DNR Conservation Partners Legacy Expedited Projects Grant
Application
Adopt Resolution R2024-033, approving an application to the Minnesota (MN) DNR
Conservation Partners Legacy (CPL) Expedited Projects program grant.
*5. A.S. *Public Works Union Contract
Approval of Tentative Agreement
*5. A.6. *Authorize Advertisement for Bids on Fire Station 1 Remodel
Authorize the advertisement for bids for the remodel of Fire Station 1.
*5. A.7. *Approve Contract for Construction Management Services with Terra
Construction
Approve Contract for Construction Management Services with Terra Construction.
B. Engineering
*5. B.1. *Approval of 2024 Tree Purchase Orders
Approve the 2024 Tree Purchase Orders.
*5. B.2. *Contract Award for 2024 Cured -In -Place Sewer Pipe Lining
Adopt Resolution R2024-029, accepting bids and awarding a contract in the amount
of $442,797.09 to Insituform Technologies USA, LLC, for the 2024 Cured -In -Place
Sewer Pipe Lining Project SEWER-23-001.
*5. B.3. *Colburn Drive Extension - Approve Plans and Authorize Bidding
Adopt Resolution R2024-028, approving plans and specifications and ordering
Page g of 547
advertisement for bids for the Colbum Drive Extension Project.
C. Fire
*5. C.1. *Surplus Property and Purchase Truck
1. Declare the current fire engine/water tender truck surplus property and authorize its
sale to the City of Ham Lake, MN for $410,000.
2. Declare the current fire brush truck 2 surplus property, authorize its sale, and
authorize the use of Brindlee Mountain to advertise and sell it.
3. Approve the purchase of a new water tender truck from Custom Fire through
Sourcewell for $618,168.54
*5. C.2. *Donation from Home Depot
Approve the acceptance of the donation of a toolbox from Home Depot.
D. Planning and Development
*5. D.1. *General Conditions Amendment to Kraus Anderson's Contract for
SandVenture
Approve a $70,000 General Conditions contingency to the Kraus Anderson contract.
E. Police
*5. E.1. *Internet Crimes Against Children Task Force Renewal Agreement
Adopt Resolution R2024-034.
F. Public Works
*5. F.1. *Surplus Equipment and Property
Declare certain equipment and property as surplus (see attached list).
*5. F.2. *Recycling Grant for Clean -Up Days
Approve the Scott County sub -grant program participation and funding and authonze
execution of the Recycling Program Agreement for 2024.
6. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides
an opportunity for the public to address the Council on items which are not on the
agenda. Comments should not be more than five minutes in length. The Mayor may
adjust that time limit based upon the number of persons seeking to comment. This
comment period may not be used to make personal attacks, to air personality
grievances, to make political endorsements or for political campaign purposes. Council
Page 8 of 547
Members will not enter into a dialogue with citizens, and questions from Council will
be for clarification only. This period will not be used to problem solve issues or to
react to the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time.
8. Recess for Economic Development Authority Meeting
Council Member Jesse Lara made a motion to recess to the EDA, second by Council
Member Jim DuLaney and the motion passed.
5-0
9. Reconvene
10. General Business
A. Engineering
10. A.1. Contract with Corrective Asphalt Materials for Reclamite Pavement
Preservation
Council Member Jay Whiting made a motion to approve a contract with Corrective
Asphalt Materials, LLC in the amount of $85,956.00 for the 2024 Pavement
Preservation Reclamite Treatment, second by Council Member Jim DuLaney and the
motion passed.
5-0
B. Planning and Development
10. B.1. Adoption of Ordinance 02024-001 Creating an Entertainment Overlay Zone
Council Member Jesse Lara made a motion to adopt Ordinance 02024-001 creating
an Entertainment Overlay District specifically for the Amphitheater area and the area
to the south per the included map, second by Council Member Angelica Contreras
and the motion passed.
4-1
Nays: Whiting
C. Police
10. C.1. 2023 Police Department Annual Report
Informational only
Page df of 547
11. Reports
11.A. City Bill List
Informational only
11.B. Liaison and
Administration
Informational only
12. Other Business
13. Adjournment to Tuesday, March 19, 2024, at 7 p.m.
Council Member Jesse Lara made a motion to adjourn to Tuesday, March 19, 2024, at
7:00 pm, second by Council Member Angelica Contreras and the motion passed.
5-0
Page 8 of 547
*4.A.2.
Shakopee City Council
March 19, 2024
FROM: Nathan Reinhardt, Finance Director
TO: Mayor and Council Members
Subject:
Certification of Delinquent Sewer and Storm Drainage Accounts- Res. R2024-036
Policy/Action Requested:
1. Adopt Resolution R2024-036, certifying assessments for delinquent sewer and storm
drainage accounts from January 1, 2023 thru June 30, 2023.
2. Add a $25 administrative charge for collection with payable 2025 property taxes.
3. Write off delinquent accounts less than $25 which total $402.49.
Recommendation:
Approve the resolution as requested.
Discussion:
The city certifies past due utility bills for collection with the property taxes. All property
owners have been notified that the utility bills are being certified to the county and have
been given adequate opportunity to pay their bill.
Resolution R2024-036 certifies delinquent storm drainage and sanitary sewer fees payable
in 2025. In addition to these delinquent amounts, a $25.00 administrative charge will be
added to each account if not paid on or before March 19, 2024. After the accounts are
certified, property owners will have 30 days to pay the balance interest free. After 30 days,
interest will be charged at an annual rate of 6.0% dating back to the certification date.
Delinquent accounts being certified include fotnier tenants in rental units or prior owners of
a property. Since the city's utilities are attached to the property, the city can collect past due
balances through the certification process.
In the past years, staff has certified delinquent utilities that covered the previous year once
a year in the fall with other special assessments. Through a collaborative effort with
Shakopee Public Utilities staff, the city now receives this information twice a year,
Page 9 of 147
including shortly after year-end rather than waiting until the fall. This coincides with
Shakopee Public Utilities end of the year delinquent process. This aids in the collection
process, as the delinquent accounts are more current. This is beneficial when a property is
dealing with new owners or prior tenants.
Budget Impact:
Certification of delinquent accounts ensures the city's utilities are being paid for services
received.
ATTACHMENTS:
Resolution R2024-036
Delinquent Utility List
Page 10 of 147
RESOLUTION R2024-036
A RESOLUTION ORDERING CERTIFICATION OF UNPAID
UTILITY CHARGES PURSUANT TO MINNESOTA
STATUTES, § 444.075, SUBD. 3 &. 3e
FOR COLLECTION WITH PAYABLE 2025 PROPERTY TAXES
WHEREAS, City staff sent out written notice on February 5, 2024 to 34 property owners
with unpaid sewer system utility charges and unpaid storm water utility charges totaling $2,954.03,
and
WHEREAS, said written notice requested that the property owners pay their delinquent
utility accounts full, or make arrangements for payment by March 19, 2024, and
WHEREAS, as of March 19, 2024, the unpaid balance has been reduced to 24 property
owner totaling $1,841.24, and
WHEREAS, Minnesota Statutes, Section 444.075, Subd. 3 & 3e provides, with respect to
municipal water, sanitary sewer and storm sewer charges, that "[t]he governing body may make
the charges a charge against the owner, lessee, occupant or all of them and may provide and
covenant for certifying unpaid charges to the county auditor with taxes against the property served
for collection as other taxes are collected."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SHAKOPEE, MINNESOTA,
AS FOLLOWS:
1. The unpaid utility charges, as set forth in the attached list, less any collections
between March 14, 2024 and the certification date are hereby approved to be certified to
the Scott County Auditor for collection as other property taxes are collected.
2. An additional $25.00 administrative fee will be added to the delinquent amount if the
delinquent amount is not paid to the City on or before March 19, 2024.
3. The owner of any property so assessed may, at any time prior to April 19, 2024, can pay the
whole amount of the assessment on such property without interest to the City of Shakopee
Finance Department.
4. Such assessments shall be payable in the one installment, payable on or before the November
15, 2024 and after April 19, 2024, and shall bear interest at the rate of 6 percent per annum
from the date of the adoption of this assessment resolution.
5. The owner may thereafter pay to Scott County Treasurer the installment and interest in
process of collection on the current tax list. To the one installment shall be added the
interest on the entire assessment from the date of this resolution until December 31, 2024.
6. 34 delinquent accounts, with balances less than $25, totaling $402.49 are written off as
uncollectible.
Page 11 of 147
Adopted in regular session of the City Council of the City of Shakopee,
Minnesota on this 19th day of March, 2024.
ATTEST:
City Clerk
Mayor of the City of Shakopee
Page 12 of 147
Total w/
PID Sewer Storm Total 25 Fee
270012030 44.31 16.21 60.52 85.52
270040070 36.21 11.46 47.67 72.67
270041020 277.34 29.91 307.25 332.25
270340050 145.33 24.91 170.24 195.24
270360330 19.12 16.65 35.77 60.77
270360460 20.12 5.52 25.64 50.64
271290090 25.05 8.42 33.47 58.47
271840010 39.32 17.04 56.36 81.36
272270660 50.07 14.07 64.14 89.14
272350050 38.74 38.74 63.74
272800400 32.51 5.52 38.03 63.03
273140140 75.44 13.82 89.26 114.26
273300510 112.91 14.22 127.13 152.13
273340020 91.7 91.70 116.70
273370630 16.97 8.3 25.27 50.27
273402730 43.97 43.97 68.97
273520950 71.63 10.85 82.48 107.48
273700090 22.04 5.66 27.70 52.70
273711660 202.43 11.32 213.75 238.75
273712460 22.12 19.32 41.44 66.44
273902700 47.96 2.76 50.72 75.72
274020100 20.88 8.31 29.19 54.19
274840310 63.06 8.41 71.47 96.47
275040970 38.77 30.56 69.33 94.33
Totals 1,475.29 365.95 1,841.24 2,441.24
Page 13 of 147
*4.A.3.
Shakopee City Council
March 19, 2024
FROM: Andrea Harrell, Grants/Special Projects Coordinator
TO: Mayor and Council Members
Subject:
FEMA Staffing for Adequate Fire and Emergency Response Program Grant Application
Policy/Action Requested:
Adopt Resolution R2024-040, approving an application to the FEMA Staffing for Adequate
Fire and Emergency Response (SAFER) program grant.
Recommendation:
Adopt Resolution R2024-040.
Discussion:
During the February 13, 2024 Council Meeting, Citygate Associates presented Council
Members with a technical report and an overview of its fmdings from the comprehensive
evaluation of the Shakopee Fire Department it had conducted. Within its report, Citygate
noted 26 fmdings and 12 recommendations. Of those, 15 fmdings and 7 recommendations
are regarding staffing or are recommendations that will impact staffing, if implemented.
More specifically, it was recommended that the Shakopee Fire Department move away
from its current combination department that relies primarily on paid on -call firefighters to a
career department that relies on full-time firefighters, supplemented by part-time
firefighters, and operating out of two fire stations. Additionally, Citygate provided a
comprehensive staffing recommendation and phasing plan which laid out the addition of 25
full-time positions including 14 firefighters, 6 Captains, 3 Battalion Chiefs, an
administrative support staff, and a Fire Inspector. These additional positions are
recommended to take place over a four-year period and cost an estimated total of
$1,713,932.
The City of Shakopee is applying for FEMA's SAFER grant to offset the initial costs
required to shift to a career department with a majority full-time staffing model. FEMA's
SAFER program provides funding to local, state, and regional fire departments to enhance
the safety of the public and firefighters with respect to fire and fire -related hazards through
Page 14 of 147
assist in increasing the number of firefighters to help communities meet industry minimum
standards and attain 24-hour staffing to provide adequate fire protection from fire and fire -
related hazards, and to fulfill traditional missions of fire departments. The SAFER grant will
fund the salary and associated benefits of additional firefighter positions added, including
the salary and benefits of firefighters during their initial recruit training if hired with SAFER
grant funds. Although there is no maximum request listed, FEMA has stated the total
funding available is $360 million and estimates 300 awards will be given, resulting in an
average award of $1.2 million.
Budget Impact:
The grant requires a 0% match.
ATTACHMENTS:
Resolution R2024-040
D 14tygate Technical Report Excerpt: Findings, Recommendations, Phasing Plan (pages 5-
Page 15 of 147
RESOLUTION R2024-040
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
THE CITY TO SUBMIT A FEMA
STAFFING FOR ADEQUATE FIRE AND EMERGENCY RESPONSE PROGRAM GRANT APPLICATION
WHEREAS, the City of Shakopee supports the application made to the FEMA Staffing for
Adequate Fire and Emergency Response (SAFER) Program grant, and
WHEREAS, the City hired Citygate Associates to complete a comprehensive evaluation of the
Shakopee Fire Department and provide recommendations, and
WHEREAS, Citygate Associates recommended the Shakopee Fire Department move away from
its current paid on -call staffing model to a career fire department operated primarily by full-time staff
from its two fire stations, and
WHEREAS, the application is to obtain funding to expand the number of Shakopee Fire
Department's full-time firefighter staff positions, in line with Citygate Associates' staffing
recommendations, and
WHEREAS, the City of Shakopee recognizes a 0% match is required.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the FEMA, the City of Shakopee
agrees to accept the grant award and may enter into an agreement with FEMA for the above -referenced
project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as
stated in the grant agreement.
Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this
19th day of March 2024.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Matt Lehman,
Mayor of the City of Shakopee
ATTEST:
Lori Hensen
City Clerk
Page 16 of 147
City of Shakopee, MN
Fire Department Services Evaluation
ADMINISTRATIVE SUPPORT STAFFING CAPACITY SUMMARY
Citygate's review and evaluation of the Department's administrative support organization finds
that the management organization and most headquarters programs are inadequately staffed and
not in conformance with Minnesota requirements and national best practices to provide a properly
trained, equipped, and supported response force. Ensuring a prompt response with safe, competent
service delivery requires management, planning, and compliance records. Compliance regulations
for fire services operation have steadily increased over the last 20 plus years, mandating practices
for the proper hiring, training, and supervision of operational personnel.
FINDINGS AND RECOMMENDATIONS
Following are Citygate's findings and recommendations as contained throughout this report.
Service Capacity
Findings
Finding #1: The Department's response unit types are appropriately configured to protect
against the hazards likely to impact the City.
Finding #2: There is very little demand for Dive Team services despite the Dive Team
representing an intensive program that creates substantial potential risk, training,
and capital cost burdens for the City and Department.
Finding #3: Minnesota state law tasks county sheriffs departments with responsibility for
underwater rescue and recovery.
Recommendations
Recommendation #1:
The City should discuss with the County transferring underwater search
and recovery services to the Scott County Sheriff's Office in
conformance with state law responsibility while maintaining the City's
programs for surface water and ice rescue capability.
Deployment
Findings
Finding #4: The City and Department have not yet established response performance goals
consistent with best practice recommendations as published by the Commission on
Fire Accreditation International and the National Fire Protection Association.
Executive Summary
Page 17 of 147
City of Shakopee, MN
Fire Department Services Evaluation
Finding #5:
Finding #6:
Finding #7:
Finding #8:
Finding #9:
Finding #10:
Finding #11:
Finding #12:
Finding #13:
Finding #14:
Doing so will guide future fire crew staffing, apparatus types, and deployment
methods.
The Department's current deployment model provides only a single four -person
crew at Station 1 daily to provide immediate response capacity for the 51.5-square
mile service area. Additional response capacity is provided by automatic mutual
aid from the Tribal Public Safety Department or callback of off -duty part-time
personnel or mutual aid as needed and available.
The Department has a standard response plan that considers risk and establishes an
appropriate initial response for each incident type; each type of call for service
receives the combination of engines, trucks, specialty units, and command officers
customarily needed to effectively control that type of incident based on Department
experience.
The two fire station locations cover the sections of the City with the highest incident
demand and a 5:00-minute travel time spacing of stations meets the City's needs.
Continued significant growth in Shakopee to the east, and township growth in the
west and south, could drive the need for a third —or even a fourth —smaller
neighborhood station with one staffed fire engine each.
Annual service demand has slightly increased post-Covid, but the Station 1 crew
model also started within this period, and more EMS incidents have been responded
to. However, the Department currently only responds to "high -priority" EMS calls
as designated by Scott County Dispatch.
The rate of simultaneous incidents is growing, placing more pressure on a single
on -duty unit.
The City provides little mutual aid to others and the contract townships do not
materially affect the statistical demand for service.
The City should plan to transition EMS first response to the Fire Department. Police
should also be utilized for the very infrequent life -threatening incidents along with
Fire.
Call processing performance by Scott County's 9-1-1 Dispatch Center is
substantially slower than any nationally recommended best practice goal.
Total response times from 9-1-1 answer to first -unit arrival are 4:21 minutes longer
than best practice recommendations for positive outcomes in a suburban city. This
is due to two reasons: (1) slow dispatch processing and (2) most responses only
occurring from Station 1.
Executive Summary Page 6
Page 18 of 147
City of Shakopee, MN
Fire Department Services Evaluation
Finding #15: The City is not capable of fielding an effective multiple -unit response force to
building fires, more so from only one fire station. To assemble the required number
of total personnel, the City is also dependent on mutual aid also arriving quickly.
The City needs to plan to staff both fire stations.
Finding #16: The burden on part-time firefighters is at its limit. After filling shifts for just one
staffed unit, they are not keeping up with training when not on shift and emergency
callbacks. It would take two or more times the number of part-time firefighters to
staff a second unit and be available for training and callbacks. The costs to train,
equip, and manage that large of a workforce would be significant.
Finding #17: Shakopee should follow federal wage and hour regulations and establish one pay
rate for regular and overtime hours for career personnel. Firefighters should not be
in unique "dual -role" functions.
Recommendations
Based on the technical analysis and findings contained in this section, Citygate makes the
following deployment recommendations.
Recommendation #2:
Executive Summary
The City should obtain the appropriate legal opinions and enact changes
to the Department to be that of a "combination" department of both
career and part-time employees. Employees should have one clear set of
positions and compensation and be in one pension system. One likely
solution is to enact a set of processes like those already undertaken by
other Twin Cities Metro Area cities:
2A: Create a new part-time firefighter/EMT position.
2B: Firefighters hired as paid -on -call personnel under the relief pension
should be encouraged to reapply for a new, part-time firefighter/EMT
position including new requirements for training compliance to state law
and to be considered for staffing shifts.
2C: These new part-time firefighter/EMT positions should be included in the
state's PERA-coordinated pension plan as opposed to a Fire Relief
pension plan designed for volunteer and paid -on -call firefighters.
2D: Changing from relief to a state -based career employee PERA pension
plan requires dissolving the relief association under Minnesota state
statute. This allows those who transition to full-time work and those not
wanting to reapply as part-time firefighter/EMTs to not be penalized in
regards to losing their relief pension. In making this conversion, the City
Page 19 of 147
City of Shakopee, MN
Fire Department Services Evaluation
must follow Minnesota State Statute 424B.22 for Relief Association
Dissolution and Retirement Plan Termination.
Recommendation #3: Adopt Deployment Policies: The City Council should adopt complete
performance measures to aid deployment planning and to monitor
performance. The measures of time should be designed to deliver
outcomes that will prevent death or more serious injury for EMS patients
upon arrival when possible and keep small but serious fires from
becoming more serious. With this is mind, Citygate recommends the
following measures.
3.1 Distribution of Fire Stations: To treat pre -hospital medical emergencies
and control small fires, the first -due unit should arrive within 8:30
minutes, 90 percent of the time, from receipt of the 9-1-1 call at the Scott
County Dispatch Center from two staffed fire stations. This equates to a
1:30-minute call processing / dispatch time, a 2:00-minute crew turnout
time, and a 5:00-minute travel time.
3.2 Multiple -Unit Effective Response Force for Serious Emergencies: To
confine building fires near the room or rooms of origin, keep vegetation
fires under one acre in size, and treat multiple medical patients at a single
incident, a multiple -unit ERF of at least 12 personnel, plus at least one
Chief Officer, should arrive within 12:30 minutes from the time of 9-1-1
call receipt, 90 percent of the time, within the suburban population
density areas of the City. This equates to a 1:30-minute dispatch time,
2:00-minute crew turnout time, and a 9:00-minute travel time.
3.3 Hazardous Materials Response: To protect the City from the hazards
associated with uncontrolled release of hazardous and toxic materials,
the fundamental mission of the Department's response is to isolate the
hazard, deny entry into the hazard zone, and minimize impacts on the
community. This can be achieved with a first -due total response time of
8:30 minutes or less in the suburban population density areas of the City
to provide initial hazard evaluation and/or mitigation actions. After the
initial evaluation is completed, a determination can be made whether to
request additional resources to mitigate the hazard.
3.4 Technical Rescue: To respond to technical rescue emergencies as
efficiently and effectively as possible with enough trained personnel to
facilitate a successful rescue, a first -due total response time of 8:30
minutes or less is required in the suburban population density areas of
the City to evaluate the situation and initiate rescue actions. Additional
Executive Summary Page 8
Page 20 of 147
City of Shakopee, MN
Fire Department Services Evaluation
Recommendation #4:
Recommendation #5:
Recommendation #6:
resources should assemble as needed, within a total response time of
12:30 minutes within the suburban population density areas of the City,
to safely complete rescue/extrication and delivery of the victim to the
appropriate emergency medical care facility.
Add career and part-time staffing at both stations to provide 4-person
shift staffing 24 hours per day, 7 days per week.
As the career model expands, transition first responder EMS assistance
from the Police to the Fire Department.
As soon as funds permit, remodel both fire stations to provide adequate
spaces for 24-hour per day shift personnel.
Administrative Support Staffing Capacity
Findings
Finding #18:
The Department's training program is informal, with no annual training needs
assessment driving an annual training plan in confoiivance with Minnesota
requirements. Since being made aware of training deficiencies in December, the
Interim Fire Chief and administrative staff have made great progress in addressing
these issues.
Finding #19: The training hours delivered are not close to being in balance to the Minnesota 11
Core Elements.
Finding #20: The Department lacks documentation of federally required annual hazardous
material response training.
Finding #21: The Department is slightly understaffed to accomplish all of its administrative
responsibilities and tasks.
Finding #22: The current interim administrative staff is at its limit and is working more hours
(and managing more assignments) than it should be.
Finding #23: The Department is currently operating without a comprehensive set of
administrative and operational policies and procedures but has contracted with a
private company that specializes in policies for public safety and is currently
working on creating new policies and procedures.
Finding #24: The fire prevention workload increased substantially over 2023 due to the
additional building and development activity in the City, adversely impacting
staff's ability to conduct all required annual fire and life safety inspections.
Executive Summary
Page 21 of 147
City of Shakopee, MN
Fire Department Services Evaluation
Finding #25: The full-time response personnel on the engine are also assigned to conduct field
inspections under the direction of the Fire Marshal, often resulting in missed
inspection appointments or interrupted inspections due to emergency responses by
the engine crew.
Finding #26: The Fire Marshal intends to retire within the next few years; however, there is no
succession plan in place for this highly technical position.
Recommendations
Recommendation #7: The City should consider funding an additional 1.0 FTE Administrative
Assistant as soon as possible to resolve existing fire administrative
workload capacity gaps, provide enhanced capacity, and minimize or
eliminate any potential single points of administrative support failure.
Recommendation #8: The City should consider reorganizing the Department administrative
staff to include a Deputy Chief to oversee field operations and training
and ensure compliance with all federal and state mandates, and an
Administrative Deputy Chief to supervise the administrative assistant
and oversee the budget, apparatus, facilities, schedules, and grants to
better fit the needs of a Department with both full-time and part-time
response staff.
Recommendation #9: Complete the development and adoption of a comprehensive set of
administrative and operational policies and procedures.
Recommendation #10: Consider focusing the inspection responsibilities of response personnel
to existing businesses to minimize disruption to new building projects.
Recommendation #11: Develop and implement a succession plan for the Fire Marshal position
to ensure continuity of services upon retirement of the current incumbent.
This could include hiring a Fire Inspector for succession planning and
additional life safety inspections should be a priority.
Recommendation #12: The City Administrator should consider transferring the Emergency
Manager role and responsibilities to the Fire Chief
COMPREHENSIVE STAFFING RECOMMENDATION AND PHASING
Based on Citygate's comprehensive review, the Department's current four -person crew model at
Station 1 needs to be expanded to provide (1) a more equitable speed of response to all areas of
the City and (2) an improved weight of response for more serious or concurrent incidents. To
achieve this, Citygate recommends the City "reboot" the Department by converting the staffing
system to that of a combination department, thus utilizing a modest number of full-time personnel
Executive Summary Page 10
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City of Shakopee, MN
Fire Department Services Evaluation
at both stations to provide a guaranteed minimum daily response staffing level under best practices
and state regulations on fire services. The two -station staffing plan is then augmented by a part-
time firefighter/EMT program, with the firefighters scheduled to work or called back under a
singular hourly wage and state pension structure.
Citygate recommends the City consider funding additional personnel across a phasing period of a
few fiscal years to eventually reach the master plan result of a minimum of eight personnel plus a
chief officer on duty daily for supervision and incident command as summarized in the following
table. The recommended staffing delivers a minimum, safe firefighting response for speed of attack
and can enter burning structures under the two-in/two-out federal and state safety standard,' plus
provide for incident command and a pump operator.
Table 2—Recommended Minimum Daily Response Staffing Model
1
2
Total
Career Personnel
Battal ion
Chief
1
0
1
1
1
2
Total.
On -Duty
Firefighter Staffing
3
3
6
5
4
9
Citygate suggests that any full-time position vacancy be backfilled first with full-time personnel
on overtime, and second with part-time personnel. Part-time personnel can be used for an
additional staffing past four at each station, more so on busy community special event or bad
weather days. As another option, with four or more firefighters at each station, a station could staff
a fire engine and a quick response EMS unit.
The Department also needs to meet administrative and safety regulations, as an appropriately
staffed headquarters team is needed to provide the leadership, training, and accountability
necessary for the provision of safe and effective service delivery. This organization can be built in
phases over a few fiscal years as summarized in the following table —ideally assisted by federal
firefighter staffing grants. Once the Council provides policy direction, staff can provide the
detailed expenses per fiscal year. Citygate recommends a four-year plan to recruit, train, and on-
board the new and additional personnel that will be needed to achieve the recommended staffing
model.
1 https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.134#1910.134(g)(4)
Executive Summary Page 11
c�
Page 23 of 147
City of Shakopee, MN
Fire Department Services Evaluation
Phasing Plan
Gathering community input, designing and approving a funding plan for increased career staffing,
and recruiting and hiring all take time. Given the cost and administrative burden on a small city to
grow and gradually obtain the full funding needed, Citygate offers this phasing plan, which could
be executed on a per -fiscal -year basis. The following are career personnel changes/additions:
Step 1: 2024 Budget Amendment
Increase career staff from 11 to 14. However, there were 3 new Battalion Chiefs in the
approved 2024 budget. These positions are converted to 3 Fire Captains for line crew
supervision. 2 firefighters and an Administrative Assistant are added. The budgeted
Assistant Fire Chief and Administrative Captain positions are converted to 2 Deputy
Chiefs. These moves improve headquarters capacity and add to the single fire engine shift
staffing.
Step 2: 2025 Budget
Add 1 Fire Inspector, 3 Fire Captains, and 6 firefighters. Improve fire prevention and add
a second staffed engine at Fire Station 2.
Step 3: 2026 Budget
Add 6 firefighters. Increase both engine crews to 4 career personnel each day, 1 Captain
and 3 firefighters.
Step 4: 2027 Budget
Add 3 Battalion Chiefs, one per platoon, for 24/7/365 immediate response command and
safety oversight.
The final career force will then be 18 career firefighters, 6 Fire Captains and 3 Battalion Chiefs.
These personnel will staff two engines with a minimum of 6 personnel plus the Battalion Chief.
One firefighter per shift will backfill for vacation and sick relief. The part-time staff will work
scheduled assignments to add a fourth firefighter on each engine.
The following table shows these changes by year.
Executive Summary Page 12
Page 24 of 147
City of Shakopee, MN
Fire Department Services Evaluation
Table 3—Proposed Fire Department Staffing Summary
Step/Position
Present
Total Career
Personnel
8
Added Career
Personnel
Annual Net Cost
Increase2
Step 1 — 2024
Headquarters
1
Captains
3
Firefighters
2
Total Count and Costs
14
6
$44,414
Step 2 — 2025
Headquarters
1
Captains
3
Firefighters
6
Total Count and Costs
24
10
$1,045,117
Step 3 — 2026
Firefighters
6
Total Count and Costs
30
6
$502,500
Step 4 — 2027
Battalion Chiefs
3
Step 4 Net Costs
33
3
$121,901
Total
$1,713,932
Note:
■ The savings in Step 1 result from some of the added expenses being already budgeted, plus other
savings in the part-time program and phasing of actual hiring.
■ Step 1 does not reflect full 12 months of new position employment as hiring does not all occur on the
first day of the new fiscal year.
■ The added expenses in Steps 2 through 4 do reflect the full cost of the prior years' additions plus the
new staff in the next step.
■ The total added expense is in current employee costs; as such, the amount does not include inflation
or future pay or benefit changes.
2 City of Shakopee Fire and Finance Department estimates based on total compensation per position type.
Executive Summary Page 13 c
Page 25 of 147
City of Shakopee, MN
Fire Department Services Evaluation
NEXT STEPS
Citygate offers the following suggested sequential next steps.
Near -Term
• Review and absorb the content, findings, and recommendations of this report.
• Consider adopting revised response performance measures as recommended.
• Ask staff to return with the costs and phasing to implement the study's
recommendations as desired by the City Council.
• Identify funding to begin phasing/implementation Step 1.
Longer -Term
• Consider applying for federal firefighter staffing (SAFER) grants.
• Identify funding for the repairs or modifications needed to provide 24/7 staffing
from both fire stations.
• Work with other local fire departments and the Sheriff's Office to improve 9-1-1
center performance time for serious emergencies.
• Monitor response performance against adopted goals.
Executive Summary Page 14
Page 26 of 147
*4.A.4.
Shakopee City Council
March 19, 2024
FROM: Chelsea Petersen, Assistant City Administrator
TO: Mayor and Council Members
Subject:
Fire Administration Reorganization
Policy/Action Requested:
Approve the reorganization of the Assistant Fire Chief and Administrative Captain positions
to two Deputy Chiefs, add Administrative Assistant, and fill the open supervisor positions
with three Captain/EMT's.
Approve job descriptions.
Recommendation:
Staff recommends approval.
Discussion:
Staff have recommended and confirmed by Citygate study for proper organization and
management a Deputy Chief of Training and EMS and a Deputy Chief of Administration
and Fire Operations are warranted. Restructuring Asst. Chief and Admin Captain
accomplishes this. An Administrative Assistant is necessary to provide administrative
support to fire admin staff, be the liaison between the Fire Department and Human
Resources/Payroll, and serve as the initial contact between the public and fire admin staff
The three open supervisor positions have already been approved.
Budget Impact:
No impact to the current budget, costs being offset by existing positions.
ATTACWVIENTS:
Job Description -
D Job Description -
D Job Description -
D Job Description -
Deputy Chief - Administration and Fire Operations
Deputy Chief - Training and EMS Operations
Captain/EMT
Administrative Assistant
Page 27 of 147
City of Shakopee
POSITION DESCRIPTION
TITLE: Deputy Chief
DEPARTMENT: Fire
AREA: Administration and Fire Operations
CLASSIFICATON:
REPORTS TO: Fire Chief
STATUS: Full -Time, Exempt
PAY GRADE: 210
LAST REVIEWED: 3.13.2024
SUMMARY
The Deputy Chief of Administration and Fire Operations is an important command level leadership position.
The position supervises, manages, and is responsible for all operations of the fire department related to
administration, fire prevention services and fire response services. The position is responsible for the
implementation and management of the fire department budget. The position plans, coordinates and ensures
quality delivery of all operational fire services. In addition, the position performs the function of firefighter as
defined by the State of Minnesota.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Provides quality control review of all fire calls. Ensures fire related calls are entered into the State Fire
reporting system and reviews all requests for fire reports.
• Maintains effective working partnership, through regular meetings and communication, with
neighboring fire departments, Minnesota State Fire Marshals Office and the Minnesota State Fire
Chiefs Association.
• Manages and supervises the fire prevention services program.
• Applies for and manages fire related grants including SAFER and AFG grants.
• Works with area schools, businesses, and civic groups to provide fire prevention education and
information about the Shakopee Fire Department.
• Provides oversight of the fire inspection program performed by operational fire staff.
• Ability to take command of any emergency scene and direct staff using the Incident Command
Structure.
• Maintains necessary records and reports.
• Provides oversight and makes recommendations for all equipment related to fire services within the
Shakopee Fire Department.
• Respond to fire/rescue calls during shift as Deputy Chief of Administration and Fire Operations and
available for call back on significant emergency calls as required.
• The position requires the ability to drive and operate all Shakopee Fire Equipment.
• Maintains the ability to wear an SCBA, fire turnout gear, and work in strenuous working environments
including fire scenes in all weather conditions.
• Attends meetings, seminars and other events as a representative of the fire department. Attends
meetings of the Fire Department as requested.
• Performs such other duties as are consistent with the tasks of the position and as may be assigned
by the City.
• Attends mandatory Fire/EMS training as requested.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Ability to plan and implement department wide programs and activities.
• Ability to communicate effectively both orally and verbally.
• Demonstrated leadership, innovation, and problem solving.
• Demonstrated supervisory experience.
• Ability to plan, schedule and manage multiple projects and meet deadlines.
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INTERNAL/EXTERNAL CONTACTS
• Daily contact with other departmental staff.
• Daily contact with the public.
• Frequent interaction with other departments to provide support and assistance.
• Frequent interaction with outside agencies.
QUALIFICATIONS
Minimum Qualifications
• Associate degree in Fire Science or related field.
• Seven (7) years' experience as a firefighter, with a minimum of five (5) years' experience as a Captain
or higher by time of hire.
• Must be nationally registered EMT and Firefighter II & Fire Instructor I certified by Minnesota Fire
Service Certification Board or equivalent.
• Must have excellent driving record and valid MN Driver's License.
• Must be able to pass annual firefighter medical physical, physical agility, and mask fitting as required
to be a certified firefighter with the Shakopee Fire Department.
• Bachelor's degree in fire science, fire protection, public, or business administration from an accredited
educational institution.
• High level of training/experience in hazardous materials, technical, and fire tactics rescue.
• ICS 300-400 certified.
• Experience managing a fire prevention program.
• Experience managing a budget.
• Emergency Manager certification
• Experience working in an administrative function within a fire department.
WORKING CONDITIONS
• Non-skid floor surfaces and handles in ambulance and fire trucks
• Work in confined spaces
• Work in and around burning and smoke -filled structures
• Varied outside temperatures
• Work in unprotected heights
• Work around mechanical, chemical, and electrical hazards
• Work around noise
• Working around moving objects and people
• Vibration
• Hazardous waste
• Odors/toxic fumes
• Lung/skin irritants
• Wet/damp surfaces
• Slippery surfaces in garage after washing vehicles daily
• Garage heated but not air conditioned
• Infectious diseases, needles, body fluids, blood borne pathogens
• Uneven surfaces
PHYSICAL DEMANDS
The physical demands listed are representative of those that may be met by an employee to successfully
perform the essential functions of this position. Reasonable accommodation may be made to enable
persons with disabilities to perform the essential functions.
• Excellent driving skills
• Step up into/on truck with a maximum height of 30"
• Reach up to the maximum of 88" and 36" deep
• Climb the back and on the top of the fire truck and balance self along a 15" span
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Page 29 of 147
• Climb several flights of stairs and 35' to 45' ladders
• Balance self while handling weighted equipment in a burning and smoke -filled structure
• Lift or carry equipment from floor to overhead
• Kneel/crouch balanced without support
• Crawl about on hands and knees with weight on your back
• Push/pull objects using total body movements (forces up to 18 pounds required for basic equipment)
• Walk long distances (over 100 yards at one time)
• Adequate grip strength with gloves to handle tools requiring torquing, pounding, and jerky motions with
hands
• Walk around with 55 pounds weighted gear and a variety of weighted equipment or an injured person
• General mechanical ability/knowledge of engines
• Visual acuity to read gauges
• Auditory and comprehension skills to adequately hear and follow directions
• Quick reflexes to respond to unanticipated incidents
• Ability to multi -task
• Free from claustrophobia or a fear of heights or cramped quarters
• Perform maintenance of grounds which includes, but is not limited to, shoveling, snow blowing, and
watering
• Ability to work under stress/pressure
The City of Shakopee is an Equal Opportunity Employer.
Page 30 of 147
City of Shakopee
POSITION DESCRIPTION
TITLE: Deputy Chief
DEPARTMENT: Fire
AREA: Training and EMS Operations
CLASSIFICATON:
REPORTS TO: Fire Chief
STATUS: Full -Time, Exempt
PAY GRADE: 210
LAST REVIEWED: 3.13.2024
SUMMARY
The Deputy Chief of Training and EMS Operations is an important command level leadership position. The
position supervises, manages, and is responsible for all operations of the fire department related to training
and EMS operations. The position is responsible for the implementation, management, and supervision of
new firefighters. The position plans, coordinates and ensures quality delivery of all operational fire service
training. In addition, the position performs the function of firefighter as defined by the State of Minnesota.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• The Deputy Chief of Training & EMS Operations will recruit, manage and supervise new firefighters.
• Establishes annual training plan for the department that fully meets all NFPA, ISO, NREMT and
MBFTE training & recertification requirements.
• Prepare and/or deliver departmental training to all shifts. Prepares and provides resources for shift
and captain's training.
• Provides quality control review of all EMS calls. Ensures documentation of all EMS variance use.
• Maintains effective working partnership, through regular meetings and communication, with Allina
Health EMS leadership and the doctors involved with medical direction for the department.
• Presents the MBFTE reimbursement request on time and complete, annually.
• Provide oversight to all Shakopee Fire specialized response teams including the Dive Team and High
Angle Rescue Team.
• Provides oversight and makes recommendations of equipment needs related to EMS, Training and
Specialized Shakopee Fire Teams.
• Ability to take command of any emergency scene and direct staff using the Incident Command
Structure.
• Maintains necessary records and reports.
• Respond to fire/rescue calls during shift as Deputy Chief of Training & EMS operations and available
for call back on significant emergency calls as required.
• The position requires the ability to drive and operate all Shakopee Fire Equipment.
• Maintains the ability to wear an SCBA, fire turnout gear, and work in strenuous working environments
including fire scenes in all weather conditions.
• Attends meetings, seminars and other events as a representative of the fire department.Attends
meetings of the Fire Department as requested.
• Performs such other duties as are consistent with the tasks of the position and as may be assigned
by the City.
• Attends mandatory Fire/EMS training as requested.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Ability to plan and implement department wide programs and activities.
• Ability to communicate effectively both orally and verbally.
• Considerable knowledge of Fire Department principles and practices of modern Fire Department
administration.
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• Demonstrated leadership, innovation, and problem solving.
• Demonstrated supervisory experience.
• Ability to plan, schedule and manage multiple project and meet deadlines.
INTERNAL/EXTERNAL CONTACTS
• Daily contact with other departmental staff.
• Daily contact with the public.
• Frequent interaction with other departments to provide support and assistance.
• Frequent interaction with outside agencies.
QUALIFICATIONS
Minimum Qualifications
• Associate degree in Fire Science or related field.
• Requires seven (7) years' experience as a firefighter, with a minimum of five (5) years' experience as
a Captain or higher by time of hire.
• Must be nationally registered EMT and Firefighter II & Fire Instructor I certified by Minnesota Fire
Service Certification Board or equivalent.
• Experience managing a fire training program.
• Must be able to communicate effectively in verbal and in written form.
• Must have excellent driving record and valid MN Driver's License.
• Must be able to pass annual firefighter medical physical, physical agility, and mask fitting as requested
to be a certified firefighter with the Shakopee Fire Department.
Desired Qualifications
• Bachelor's degree in fire science, fire protection, public, or business administration from an accredited
educational institution.
• High level of training/experience in hazardous materials, technical, and fire tactics rescue.
• ICS 300-400 certified.
• Emergency Manager certification
• Experience working with specialized response teams like a dive rescue team or high angle rescue.
WORKING CONDITIONS
• Non-skid floor surfaces and handles in ambulance and fire trucks
• Work in confined spaces
• Work in and around burning and smoke -filled structures
• Varied outside temperatures
• Work in unprotected heights
• Work around mechanical, chemical, and electrical hazards
• Work around noise
• Working around moving objects and people
• Vibration
• Hazardous waste
• Odors/toxic fumes
• Lung/skin irritants
• Wet/damp surfaces
• Slippery surfaces in garage after washing vehicles daily
• Garage heated but not air conditioned
• Infectious diseases, needles, body fluids, blood borne pathogens
• Uneven surfaces
PHYSICAL DEMANDS
The physical demands listed are representative of those that may be met by an employee to successfully
perform the essential functions of this position. Reasonable accommodation may be made to enable
persons with disabilities to perform the essential functions.
• Excellent driving skills
• Step up into/on truck with a maximum height of 30"
2
Page 32 of 147
• Reach up to the maximum of 88" and 36" deep
• Climb the back and on the top of the fire truck and balance self along a 15" span
• Climb several flights of stairs and 35' to 45' ladders
• Balance self while handling weighted equipment in a burning and smoke -filled structure
• Lift or carry equipment from floor to overhead
• Kneel/crouch balanced without support
• Crawl about on hands and knees with weight on your back
• Push/pull objects using total body movements (forces up to 18 pounds required for basic equipment)
• Walk long distances (over 100 yards at one time)
• Adequate grip strength with gloves to handle tools requiring torquing, pounding, and jerky motions with
hands
• Walk around with 55 pounds weighted gear and a variety of weighted equipment or an injured person
• General mechanical ability/knowledge of engines
• Visual acuity to read gauges
• Auditory and comprehension skills to adequately hear and follow directions
• Quick reflexes to respond to unanticipated incidents
• Ability to multi -task
• Free from claustrophobia or a fear of heights or cramped quarters
• Perform maintenance of grounds which includes, but is not limited to, shoveling, snow blowing, and
watering
• Ability to work under stress/pressure
The City of Shakopee is an Equal Opportunity Employer.
Page 33 of 147
City of Shakopee
POSITION DESCRIPTION
TITLE: Captain/EMT
DEPARTMENT: Fire
AREA:
CLASSIFICATON:
REPORTS TO: Deputy Chief
STATUS: Full-time, Non-exempt, 24-hour shift schedule
PAY GRADE: 180
LAST REVIEWED: 3.13.2024
SUMMARY
Supervises fire suppression personnel on an assigned shift. Protect and save life and property through
effective rescue and firefighting work, perform related fire prevention activities, equipment, and facility
maintenance, including driving and operating all apparatus, housekeeping functions as assigned, and
perform other fire duties as directed. Respond to emergency medical calls and render aid to victims.
Must be able to Successfully pass drivers' license check, criminal background check, physical exam,
agility test, psychological exam, and reference check.
ESSENTIAL DUTIES AND RESPONSIBILITIES
• Respond on or off duty to fire calls and/or emergencies as directed.
• Responds to all calls for service while on duty. Directs the positioning of fire apparatus and other
equipment, evaluates the situation and determines the best approach and requests additional help
if necessary, including Mutual Aid. Ability to take command of an emergency incident.
• Directs and performs firefighting and rescue work in a safe and efficient manner. Supervises and
assists in the placing of ladder and hoses, use of water and other extinguishing agents, ventilation
of structures, rescue and first aid treatment of victims, etc. Retains supervisory responsibility unless
relieved by a superior officer of the department.
• Supervise and assist in salvage and overhaul operations. May include placing tarps, removing
excess water, shoveling out debris, sometimes patching windows and holes and performing other
clean up as necessary. Work with Fire Marshal to determine the cause of the fire and completes
required reports.
• Supervise and assist in the cleanup of equipment. Includes refueling vehicles, refilling water tanks,
recharging air tanks and extinguishers, washing trucks and hand tools, drying and reloading hose,
and other work needed to return vehicles and equipment to ready status. Also, supervise and assist
in the inspection, maintenance and repair, as necessary of all fire related equipment.
• Supervise and assist in maintenance and housekeeping duties. Assign work and follow up to
ensure proper completion and optimum utilization of personnel. Includes building and grounds
maintenance duties such as sweeping and washing walls and floors, performing minor repair work,
etc.
• Assist in fire prevention duties. Conducts, as directed, regular inspections of commercial and public
buildings. Inspect fire hydrants as directed. May also assist with various fire safety or training
programs for schools, hospitals, apartments, etc.
• Supervise and instruct EMS, rescue and fire training drills.
1
Page 34 of 147
• Additional duties include, but not be limited to, fire inspections, fire code enforcement, public
speaking and education, pre -fire planning, follow up on inspections, plan checking on new
construction, assist in training drills and exercises, making lesson plans, assisting in vehicle and
building maintenance, and substituting for the fire shift commanders in their absence.
• Attends extra training and/or meetings that are required for the position.
• Provide direction and assist in the development of subordinates. Assists and guides subordinates
as needed, evaluates their performance, provides assigned instruction, and recommends
development steps.
• Maintain individual firefighting/EMS skills, including physical conditioning. Stay abreast of
developments in the fire field and changes in related laws and ordinances.
• Responsible for completing employee performance evaluations in conformity with City guidelines
and timelines.
• Responsible for completing incident reports. Ability to write legible reports.
• Other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Capable of reading fire protection textbooks, writing reports with proper grammar and speaking
correctly in public. Knows English grammar and vocabulary of over 5,000 words; ability to
understand and communicate using non -technical written or spoken English.
• Must be able to convey messages quickly and clearly, while also being a good listener and
observer so as to gather vital information.
• Ability to multiply, divide, use fractions and read graphs.
• Must be able to interpret instructions and use logic to solve concrete problems.
• Microsoft Office computer skills.
INTERNAL/EXTERNAL CONTACTS
• Daily contact with fire admin and other departmental staff.
• Daily contact with the public.
• Some interaction with other departments to provide support and assistance.
QUALIFICATIONS
Minimum Qualifications
• Must be at least 18 years of age
• Have a valid Minnesota Driver's License or eligible to be licensed in the State of MN
• Must have a high school diploma or equivalent
• IFSAC MN Firefighter II certification
• Successfully completed a Hazardous Materials Operations NFPA 472 compliant class
• Must have a current and valid Emergency Medical Technician or higher certification from
Minnesota EMSRB and National Registry of EMT's at the time of hire.
• IFSAC MN Fire Officer I certification
• IFSAC MN Fire Inspector I certification or ability to obtain within one year of hire date.
• IFSAC MN Fire Apparatus Operator certification or ability to obtain within one year of hire date.
• Current licensed Firefighter in the State of Minnesota or the ability to become a licensed Firefighter
in the State of Minnesota at time of hire.
Desired Qualifications
• Experience as an EMT or paramedic
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Page 35 of 147
• Post -secondary education in Fire Science or closely related field
• Incident command experience and training, including Blue Card Incident Command
Certification
• Experience with fire and building codes
WORKING CONDITIONS
• Non-skid floor surfaces and handles in ambulance and fire trucks
• Work in confined spaces
• Work in and around burning and smoke -filled structures
• Varied outside temperatures
• Work in unprotected heights
• Work around mechanical, chemical, and electrical hazards
• Work around noise
• Working around moving objects and people
• Vibration
• Hazardous waste
• Odors/toxic fumes
• Lung/skin irritants
• Wet/damp surfaces
• Slippery surfaces in garage after washing vehicles daily
• Garage heated but not air conditioned
• Infectious diseases, needles, body fluids, blood borne pathogens
• Uneven surfaces
PHYSICAL DEMANDS
The physical demands here are representative of those that may be met by an employee to
successfully perform the essential functions of this position. Reasonable accommodations may be
made to enable persons with disabilities to perform the essential functions.
• Need to have excellent driving skills
• Be able to step up into/on truck with a maximum height of 30"
• Be able to reach up to the maximum of 88" and 36" deep
• Be able to climb up the back and on the top of the fire truck and balance self along a 15" span
• Be able to climb several flights of stairs, 35' to 45' ladders
• Be able to balance self while handling weighted equipment in a burning and smoke -filled structure
• Be able to lift or carry equipment from floor to overhead
• Be able to kneel/crouch balanced without support
• Be able to crawl about on hands and knees with weight on your back
• Be able to push/pull objects using total body movements (forces up to 18 pounds required for basic
equipment)
• Be able to walk long distances (over 100 yards at one time)
• Need good grip strength with gloves to handle tools requiring torquing, pounding, and jerky motions
with hands
• Handle equipment, injured people, and gauges
• Be able to move around with 55 pounds weighted gear and a variety of weighted equipment or an
injured person
• Have general mechanical ability/knowledge of engines
• Need good visual acuity to read gauges
• Need good auditory and comprehension skills to follow directions
• Need quick reflexes
• Not be claustrophobic or have a fear of heights or cramped quarters
• Maintenance of grounds which includes, but is not limited to, shoveling, snow blowing, and watering
• Be able to work under stress/pressure
3
Page 36 of 147
The City of Shakopee is an Equal Opportunity Employer.
Page 37 of 147
City of Shakopee
POSITION DESCRIPTION
IF°'IIli lI
TITLE: Administrative Assistant
DEPARTMENT: Fire
AREA: Administration
CLASSIFICATON:
REPORTS TO: Deputy Chief
STATUS: Full-time, Non-exempt
PAY GRADE: 140
LAST REVIEWED: 3.13.2024
SUMMARY
Under the general supervision and direction of the Deputy Fire Chief, the primary duty of this position
is to provide administrative support to the Deputy Fire Chiefs, Fire Marshal, Fire Chief, as well as
others within the department as needed. Performs confidential administrative functions such as
compiling, generating, storing, and distributing private personnel information. Serves as the initial
contact between the public and Fire Department Administration. Serves as the main liaison between
the City Human Resources and Payroll staff.
Prepares correspondence records and minutes of meetings. Maintains records for tracking personnel
attendance at fire calls, meetings, and training and distributes various monthly and quarterly
confidential reports. Organizes, tracks, and processes continuing education courses and certifications.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Administrative Support:
• Provide information and administrative support to fire administration staff regarding all
communications, activities, and issues which may arise on a day-to-day basis.
• Organize policies and guidelines as directed by Deputy Chiefs and the Fire Chief.
• Compile, analyze, and generate reports on firefighter activity and fire data.
• Create and maintain personnel files for all fire department staff.
• Assist with the development of the Fire Department Annual Report.
• Manage certifications (Fire, EMS, licensing) for the department.
• Other duties as assigned.
Information Management:
• Responsible for the records management systems; including ESO, scheduling software
programming, training databases, etc. to include data review and reporting, generating reports for
staff, and quality control of incident reports.
• Management of Information technology within the department to include GIS, website
management and updates, fire department social media postings, etc.
Other Department Functions:
• Liaison to the HR department.
• Prepare and submit payroll.
• Manage conference registrations, hotels, travel arrangements, etc.
• Assists with the coordination of fire department uniforms for members.
• Other duties as assigned.
Page 38 of 147
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• Basic knowledge of the practices and principles of firefighting and associated record -keeping.
• Ability to deal with the public confidently and effectively in a positive manner, both in person and
by telephone.
• Possesses organizational and planning skills.
• Ability to protect confidential information.
• Ability to communicate effectively in English both orally and in writing.
• Computer skills and knowledge of software applications in word processing (Word), spreadsheet
(Excel), Web, Database (ESO) and presentations (PowerPoint).
• Ability to operate audio-visual equipment.
INTERNAL/EXTERNAL CONTACTS
• Daily contact with fire administrative and other fire departmental staff.
• Daily contact with the public.
• Some interaction with other City departments to provide support and assistance.
• Some interaction with other local fire departments and state agencies.
QUALIFICATIONS
Minimum Qualifications
• High School Diploma or equivalent.
• At least two years' experience as an administrative assistant to a department head level position.
• Proficiency with Microsoft Office, Word, Excel, scheduling software.
• Proficient with taking notes/minutes at meetings, ability to transcribe into a meaningful document.
Desired Qualifications
• Associate's Degree or Certificate in a related field from an accredited college, university or technical
school.
• Experience in a local government and/or human resources office.
• Fluency in a second language, in addition to English, that has a recognized presence in the
community (Spanish, Russian, Hmong, etc.)
• Experience working in an administrative role for a fire department.
WORKING CONDITIONS AND PHYSICAL DEMANDS
• Extended periods of sitting, with intermittent standing and walking.
• Perform multi -concurrent tasks with frequent interruptions.
• Position requires working with a variety of computer software programs and office equipment that
require fine motor skills.
• Typical hours of the position are 8:OOam-4:30pm Monday through Friday with potential evening
hours (scribe for meetings) as directed by the Deputy Fire Chiefs or Fire Chief.
EQUIPMENT REQUIRED TO PERFORM JOB
• Desktop Computer w/ phone
• Copy/Scanner/Fax Machine
The City of Shakopee is an Equal Opportunity Employer.
Page 39 of 147
*4.A.5.
Shakopee City Council
March 19, 2024
FROM: Andrea Harrell, Grants/Special Projects Coordinator
TO: Mayor and Council Members
Subject:
Legislative -Citizen Commission on Minnesota Resources' Environment and Natural
Resources Trust Fund Program Grant Applications
Policy/Action Requested:
Adopt Resolution R2024-041, approving an application to the Legislative -Citizen
Commission on Minnesota Resources' (LCCMR) Environment and Natural Resources
Trust Fund (ENRTF) program grant.
Recommendation:
Adopt Resolution R2024-041.
Discussion:
LCCMR provides funding through its ENRTF grant program aimed supplementing
traditional funding sources to protect, conserve, preserve, and enhance Minnesota's air,
water, land, fish, wildlife, and other natural resources. The ENRTF program is funded via a
percentage of Minnesota Lottery profits.
The City of Shakopee is applying for two projects to be funded by the ENRTF grant
program: the Riverbank Stabilization project and the Quarry Lake Restoration project.
Funding requested for the Riverbank Stabilization project will help offset the cost of the
ongoing project. Staff plan to request approximately $2 million in the application for the
Riverbank Stabilization project.
The funding being requested for the Quarry Lake Restoration project will also help offset
the planned project, fixing two major erosion issues along the lake's shoreline and provide
some recreational improvements including an additional fishing pier and new paved trails.
Staff plan to request approximately $375,000 in the application for the Quarry Lake
Restoration project.
Budget Impact:
Page 40 of 147
The grant requires a 25% match. Both projects have already been budgeted for and any
funds received will help offset the cost of these planned projects. Both projects' matches
will be provided from the Storm Drainage Fund.
ATTACHMENTS:
Resolution R2024-041
Page 41 of 147
RESOLUTION R2024-041
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING
THE CITY TO SUBMIT A LEGISLATIVE -CITIZEN COMMISSION ON MINNESOTA RESOURCES'
ENVIRONMENT AND NATURAL RESOURCES TRUST FUND PROGRAM GRANT APPLICATION
WHEREAS, the City of Shakopee supports two applications made to the Legislative -Citizen
Commission on Minnesota Resources' Program grant, and
WHEREAS, the applications are to obtain supplemental funding for the Riverbank Stabilization
project and the Quarry Lake shoreline restoration project, and
WHEREAS, the City of Shakopee recognizes a 25% match is required and will be provided
through the Storm Drainage Fund as both projects have already been budgeted for.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the Legislative -Citizen
Commission on Minnesota Resources, the City of Shakopee agrees to accept the grant award and may
enter into an agreement with Legislative -Citizen Commission on Minnesota Resources for the above -
referenced project. The City of Shakopee will comply with all applicable laws, requirements, and
regulations as stated in the grant agreement.
Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this
19th day of March 2024.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Matt Lehman,
Mayor of the City of Shakopee
ATTEST:
Lori Hensen
City Clerk
Page 42 of 147
*4.A.6.
Shakopee City Council
March 19, 2024
FROM: Andy Hutson, IT Director
TO: Mayor and Council Members
Subject:
Scheduled replacement of all wireless access points
Policy/Action Requested:
Approve the replacement project of all wireless access points used in city buildings for the
budgeted amount of $70,000.
Recommendation:
Approve the replacement project of all wireless access points for the budgeted amount of
$70,000.
Discussion:
Several models of our current wireless access points have reached end of vendor support
and the remaining models will be ending shortly. Our current system was installed in
conjunction with the construction of the Community Center, Ice Arena, and City Hall.
Outdated hardware is not able to be patched by vendor software and can create an insecure
environment for the entire network.
Employees, residents, visitors, vendors, and many electronic devices are reliant on wireless
access in city buildings to perform critical tasks. It is heavily used in City Hall, Public
Works, PD, fire stations, Ice Arena, and the Community Center. We currently use and need
to replace 40 access points and software.
Several months ago, IT installed 7 test access points in several buildings to evaluate this new
system. The results have been a great improvement in speed and connectivity and IT is
recommending we move to this new access point and software.
Budget Impact:
IT has planned and budgeted $70,000 in 2024 to replace all 40 access points in all our
buildings. The attached quote is for 33 access points for $51,429.18. We would also be
billed approximately $12,500 for the 7 new access points installed from the testing phase
Page 43 of 147
with the same pricing per unit. An estimated $1,000 for software and network configuration
is included and fits under our budgeted request. The remaining funds in the budgeted
amount are for any unforeseen contingencies. Shakopee IT will be performing all the
physical installations which saves significant additional costs for this type of project. Quoted
dollar amounts are under the State of Minnesota Contract Pricing 147097.
Future replacements are expected in 5-7 years which is typically determined by vendors
announced end of life support dates, software upgrade availability, and security patches.
ATTACHMENTS:
Insight Quote
Page 44 of 147
PRICE QUOTE
230 N Milwaukee Ave
Vernon Hills, IL 60061
847-371-5600
Project:
Attention:
Prepared for:
unic
.11 .1I
CISCO
star
�1�,�'tifN' Mlllllll
Shakopee Wireless Upgrade
Incident #361456
Mark Mayfield
Logis
5750 Duluth St
Golden Valley, MN
55422-4036
QUOTE ID:
Revision:
CUSTOMER ID:
QUOTE DATE:
QUOTE EXPIRES:
PAYMENT TERMS:
FOB:
Sales Person:
Phone:
Fax:
Email:
ISR:
Phone:
Email:
656078
1
2979747
02/28/2024
04/01/2024
Net 30 Days
Port of Origin
Allie Pipp
(312) 547-2362
(312) 705-7798
AllieandGeoff@cdw.com
Matt Silver
(312) 547-4005
matt.silver@cdw.com
Line # Qty Part Number
Description
List Price
Customer
Price
Customer
Extended
Price
1-1 State of MN Contract 147097 Pricing
2-1 C9130AXI-B
2-2 33 C9130AXI-B
2-9 33 AIR-DNA-E-5Y
Cisco Catalyst 9130AX Series
Wireless Cisco DNA On-Prem Essential, 5Y Term
Lic
$ 2,673.32 $
$ 443.59 $
Sub Total: $ -
1,336.66 $
221.80 $
44,109.78
7,319.40
Sub Total: $ 51,429.18
Quote Total: $ 51,429.18
Page 1 of 1
CUSTOMER IS RESPONSIBLE TO PAY FREIGHT CHARGES. ESTIMATED OR ACTUAL FREIGHT CHARGES ARE NOT INCLUDED IN QUOTES (UNLESS SPECIFICALLY
STATED). THIS QUOTE EXCLUDES SALES TAX (UNLESS SPECIFICALLY STATED). SALES AND SERVICES ARE GOVERNED BY THE SIGNED AGREEMENT YOU MAY
HAVE WITH CDW. IF NO SEPARATE AGREEMENT IS EFFECTIVE, THE TERMS AND CONDITIONS OF SALES AND SERVICES ARE LIMITED TO THOSE CONTAINED IN
THE "TERMS & CONDITIONS" LINK AT https://www.cdwg.com/content/cdgwg/en/ter$ms-conditions/sales-and-service-projects.html. BY ORDERING OR ACCEPTING DELIVERY
OF OR BY ENGAGING CDW TO
PERFORM fBOUND BY AND ACCEPT THOSE
CONDITIONS.
ANY
DIFFERENT TERMS OR CONDITIONS IN ANY ORNrinLLIIVE 2 5 BY CUSTOMER ARE HEREBY DEEMED TO BEMATERIAL ALTERATIONS, AND ADDITIONAL
NOTICE OF OBJECTION TO THEM AND REJECTION OF THEM IS HEREBY GIVEN. THIS DOCUMENT IS CONFIDENTIAL.
*4.A.7.
Shakopee City Council
March 19, 2024
FROM: William H. Reynolds, City Administrator
TO: Mayor and Council Members
Subject:
Appointment of Christie Rossow as the Human Resources Director
Policy/Action Requested:
Appointment of Christie Rossow as the Human Resources Director
Recommendation:
Approval as requested
Discussion:
I am happy to recommend Christie Rossow to be the next Human Resources Director.
Christie comes to us with vast experience in many areas of human resources from both the
public and private sectors. Her most recent position as Vice President of Human Resources
has focused on employee engagement, recruiting and onboarding, and compensation and
benefits. She has also previously served as the Director of Human Resources with the CAP
Agency serving Scott, Carver, and Dakota Counties.
Christie holds a Bachelor of Arts from North Dakota State University, is a Senior Certified
Human Resource Professional through the Society of Human Resource Management, and
holds other leadership and professional certifications through other organizations as well.
Her extensive and well-rounded experience would be a great asset to our community.
Budget Impact:
Christie would be filling the currently vacant Human Resources Director position, which
has previously been budgeted.
ATTACHMENTS:
o Resume
Page 46 of 147
Chi-istic Rossow, SP0R
StnategicHR professionalwithover%OVemrsofexpertiseacrmssdkerseimdusthes,imc|udhmgforprofit, nonrmrofit, retail,
amdeduoationsectom.Resu|ts-oiriamteduemioroemtifiedHR|eoderskiUedvvithexce|Uemtstakehm|dairmnamagemnemt,
collaboration, and communication skills. Coachiinig leaders to achieve results and make clata-basedclecisions. Significant
experience lin performance management and employee eingagement. Proven track record in �irivinig HR initiatives, fostering
ernp|oyeegrowth, and enhancing operational efficiency.
Professional Experience:
Vice President mfHuman Resources
K22Coalition, 2018-Present
As otrategicHR busimeospartner, collaborate with, the Chief Human �Reommrca Officer, C-level executives, and senior
leadership to drive HR strategies aligning with, oonmpamygoals. Direct a comprehensive range afH�Rfunctions, inicUudimg
emgegemnemt, omboarding, perfornmemcernoma0emnemt, te|emtaoqmisltio�m, training, compensation, and �bemefits. Successfully
transformed retirement plans, resulting in $150Koavimgo, and implemented HR|S system, for performance management
and talent acquisition. [hamnpionad diversity and inclusion initiatives, elevating candidate diversity by 15%. Oversaw talent
acquisition, driving alQ098increase /nhaedcmmnit.
Director oYHuman Resources
Scott Carver Dakota CAP Agency, JOI2'2D28
Led �R initiatives for a non-profit organization, managing a teairn of six HR and customer service professionals. Supported
executive leadership, directing efforts in compensation, performance manageiment, talent development, employee
satisfaction, benefits, and safety policies. Crafted organizationaU policies, succession, pUains,aincl new supervisor training.
Successfully guided the organization thirolugh critical HR processes, einsluring compliance and enhaincing employee
satisfaction.
H�iunmanResource Consultant
Minneapolis Public Schools, 200Q'J012'
K8mnaAedtaUemtmcquiyitimmfor3QadmnlnisbativedapamtnmentoandsevemaUhiQhochmoUaimaconmp|exarbamschoo|distnct.
Spearheaded the recruitment of over 1,200 positions annually, both internally and externally. Managed a �iveirse team,
delivering talent management objectives and emumrimgsmooth HR operations imahighly mnotnxedenvironment.
Market Human Resource Manager
N/ohmort Stores, /nc,2QQG-2QC9
OrcheotnntadHRfumctioms for ten VVo|mnairt stores, driving associate and management engagement initiatives. Led
organiizmtiomm|deve|opmnem*projects, boosting associate engagement frmmn4496to, 7696and management engagement
from 58%tm 8196. Nnmp|amnemtedte|ent management and cmcceucimm pUamninQ, resulting in piro�mnotiomsfor six high -potential
managers.
Human Resources, Specialist
Hennepin County District Court, 2'006
Lad H�Refforts for �benefits administration, payroll, recruitment, retention, training, and airgminmmnicu- Collaborated with a
team of �R professionals to enhance eimployee experiences and operational efficiency.
Human Resources Manager
Command Center, 2OC4'2Q06
Managed HR functions for multiple Uocations in a multi -state environment, ensuiring compliance and optimal employee
experiences.
Human Resources Representative
Banta Corporation (acquired byRRDonnelley), 2003'2004
Supported H�Roperations and imitiotivemimoomrpor0m%ww1;wn047
Christie Ros sow, SHIER
Employment Coordinator
Bethany Homes, Inc., 1999 - 2003
Coordinated employment activities and led all talent acquisition and staffing processes.
Education and Certification:
• Bachelor of Arts in Sociology, Minor in Speech Communication
North Dakota State University, Fargo, NO
• Senior Professional in Human Resources (SPIHR)
Human Resource Certification Institute
• Senior Certified Human Resource Professional (SHIRMI SCP)
Society of Human Resource Management
• Leading High -Performance Teams
Cornell University
Page 48 of 147
*4.A.8.
Shakopee City Council
March 19, 2024
FROM: William H. Reynolds, City Administrator
TO: Mayor and Council Members
Subject:
"Affordable Housing" Legislation
Policy/Action Requested:
Approval of Resolution R2024-043 which outlines the City Council's deep concerns
regarding the "Missing Middle Housing" Bills being considered by the state legislature.
Recommendation:
Approval.
Discussion:
Local City Governments across the State of Minnesota are under siege. Current legislation
being considered by state government seeks to strip basic and fundamental controls cities
have used for decades to ensure the viability of their communities and will destroy a city's
zoning power.
Referred to as "The Missing Middle Housing Bills," these legislative actions seek to gut the
ability of cities to exercise control over local zoning and infrastructure issues and without
any review process or input from local residents.
These state -level actions will determine what can be allowed in every one of the individual
and distinct 853 Minnesota cities — a one size fits everyone approach that will deny local
governments the ability to look at the nuances and conditions of each individual city. If
enacted, they will throw out decades of comprehensive planning at the stroke of a pen.
Probably more concerning is the lack of any controls that will ensure more affordable
housing will be the outcome of these actions. If there are savings, those savings will become
builder's profits; they will charge what the market will bear, and nothing in this legislation
will prevent that from happening.
Page 49 of 147
The City of Shakopee recognizes the urgent need for affordable housing and supports
multiple avenues to actually achieve goals that will deliver affordable housing. In fact,
Shakopee has been a leader in the effort as we have supported responsibly managed low-
income higher density housing and have provided options for naturally occurring affordable
housing stock. In the last decade, Shakopee has approved 360 units of affordable housing
including 20 single-family residences. In addition, we have passed a fair housing act, have
instituted a crime -free multi -family housing program, and have adopted a rental license and
inspection program to ensure all rental housing meets basic conditions for habitation. In
addition, we are currently researching other options to provide more quality and safe
affordable housing in the city.
Here are some of the most troubling aspects of these bills:
- Removal of all forms of local review and no opportunity for any public input which will
end local land use and zoning authority.
- No requirements that current water, sewer, or stormwater infrastructure is in place to
support what must be allowed to be built, or that necessary police, fire, and safety needs are
adequate or how the necessary increases will be paid for if they are not.
- Limits required parking to one space per unit.
- Limits minimum lot size requirements irrespective of the conditions on the ground.
- Requires all cities to accept Accessory Dwelling Units on all residential lots, regardless of
size, and allows property owners to subdivide their lots by right.
- Allows multifamily buildings to be built up to 150 feet tall on any lot in a commercial
zoning district.
Rigid state -mandates on these traditional local issues — which ban any community input and
ignore infrastructure realities — destroy the long-standing relationship between the state,
local governments and their residents and will have long-lasting adverse effects.
Budget Impact:
There is no way to determine the impact of this legislation on any city. However, it is clear
that it will be significant if infrastructure must be upgraded to comply with the mandates of
the bills.
ATTACHMENTS:
Resolution R2024-043 Against "Missing Middle Housing" Bills
Page 50 of 147
CITY OF SHAKOPEE, MINNESOTA
RESOLUTION R2024-043
A RESOLUTION SUPPORTING RETENTION OF CITY ZONING AUTHORITY
WHEREAS, decisions about local zoning and land use that best fit community
needs are best left to city residents and officials;
WHEREAS, cities use zoning and land use regulations to balance property usage,
plan for community growth, dedicate space and capacity for public infrastructure to
support development (roads, parks and trails, transportation, sewer, stormwater, water,
etc.), mitigate flooding and erosion, and preserve natural resources among others;
WHEREAS, the Minnesota State Legislature, in an attempt to address housing
availability and affordability challenges, is considering measures that would preempt city
authority to regulate land use and zoning and assign that authority to state government;
WHEREAS, passage of those measures would inadequately address housing
availability and affordability challenges and have no proven effect on housing affordability;
WHEREAS, a rigid framework for land use and zoning mandated by the state makes
little sense and cities require flexibility to address their own unique circumstances;
WHEREAS, provisions of the proposed state measures would place the fiscal
burden for infrastructure cost of new residential development on the shoulders of existing
homeowners and renters in our local communities;
WHEREAS, building of multiple housing units on a single residential lot with
inadequate spacing, as allowed in the proposed zoning preemption measures, could result
in service delivery problems like limiting emergency medical services and fire departments'
access to city neighborhoods;
WHEREAS, provisions would also silence local residents from their concerns
regarding proposed developments during public comment periods of city council and other
public meetings;
WHEREAS, cities across the state have already put in years of work to address
zoning issues, and continue to do so, with the help of community engagement.
AND, WHEREAS the city of Shakopee has in the last decade approved 360 units of
affordable housing including 20 single-family residences, and has passed a fair housing
act, have instituted a crime -free multi -family housing program, and have adopted a rental
license and inspection program to ensure all rental housing meets basic conditions for
habitation.
Page 51 of 147
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTAAS FOLLOWS:
The City of Shakopee opposes state proposals that seek to preempt local zoning and land
use decision -making when it comes to residential development;
Supports constructive policy alternatives to incentivize and bolster city efforts for
addressing housing challenges;
And, advocates for a city-state partnership to consider reforms that are proven to address
housing availability and affordability and that ensure efforts can be locally led and shaped.
ADOPTED by the City Council of the City of Shakopee this 19th day of March 2024.
ATTEST:
City Clerk
Matt Lehman
Mayor
Page 52 of 147
*4.B.1.
Shakopee City Council
March 19, 2024
FROM: Kirby Templin, Water Resources/Environmental Engineer
TO: Mayor and Council Members
Subject:
Approve Plans and Authorize Bidding for the 2nd Avenue and Lewis Street Parking Lot
Improvement Project.
Policy/Action Requested:
Adopt Resolution R2024-026, approving plans and specifications and ordering
advertisement for bids for the 2nd Avenue and Lewis Street Parking Lot Improvements,
City Projects Storm-24-001, PA-24-03 and PA-24-05.
Recommendation:
Adopt Resolution R2024-026 as requested.
Discussion:
On September 5, 2023, City Council authorized the execution of a professional services
agreement with Kimley-Horn for the design, bidding and construction management services
for the 2nd Avenue and Lewis Street Parking Lot Improvement Project which consists of
three projects programmed in the adopted Capital Improvement Plan (CIP):
• NW Shakopee Storm Water BMP Retrofit Project (Storm-24-001)
• Annual Parking Lot Rehabilitation Project (PA-24-03)
• 2nd Avenue (downtown) Retaining Wall and Landscaping Project (PA-24-05).
The project improvements include reconstruction of the city -owned parking lot and retaining
wall, landscape improvements, and construction of regional storiirwater treatment for
untreated stormwater runoff that is routed directly to the Minnesota River.
Plans and specifications have been prepared and are ready to solicit public bids for the
improvements. Upon approval, the advertising and bidding will commence with a scheduled
bid opening in April 2024. Bids would then be considered and awarded with construction of
the improvements scheduled to begin in August 2024 after the downtown events have
concluded for the summer.
Page 53 of 147
Budget Impact:
Table 1 below provides the CIP budgets for each project. The overall CIP budget for the
three projects is $1,437,068 which includes engineering and administration costs. The project
will be funded by the Storm Drainage Fund, Park Asset Internal Service Fund, Watershed
Based Implementation Funding grant in the amount of $122,068 and cost share with the
Lower Minnesota River Watershed District in the amount of $100,000.
Table 1. CIP Project Budgets
CIP Project No.
CIP Project Name
CIP
Budget
Estimate
Storm-24-001
NW Shakopee Stoini Water BMP Retrofit
$ 972,068
PA-24-03
Annual Parking Lot Rehabilitation
$ 270,000
PA-24-05
2nd Avenue (downtown) Retaining Wall and Landscaping
$ 195,000
Total
$ 1,437,068
ATTACHMENTS:
▪ Resolution R2024-026
o Project Plans Cover Sheet
▪ CIP Sheets
Page 54 of 147
RESOLUTION R2024-026
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE 2nd AVENUE AND LEWIS STREET PARKING LOT
IMPROVEMENT PROJECT
WHEREAS, the City Engineer has prepared plans and specifications for the 2nd Avenue and Lewis
Street Parking Lot Improvement Project which includes reconstruction of the parking lot and retaining wall,
landscape improvements, construction of regional stormwater treatment, and any appurtenance work and
has presented such plans and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. Such plans and specifications, a copy of which is on file and of record in the Office of the City
Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such approved plans
and specifications. The Advertisement for Bids shall be published as required by law.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19th
day of March 2024.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 55 of 147
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Project # Storm-24-001
Project Name NW Shakopee Storm Water BMP Retrofit
Accounting Code
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Description
Project Code SD2401
Department Storm Drainage Fund
Contact Public Works Director
Type Improvement
Useful Life 30
Category Storm Sewer/Drainage
Priority 3 Less Important/Future Consid
Status Active
Total Project Cost: $972,068
Stormwater project coordinated with the parking lot rehabilitation near Lewis Street West/2nd Avenue West near Pablos restaurant. The project
focuses on providing water quality treatment to untreated stormwater runoff that is routed directly to the Minnesota River.
Cost share funding from the Lower Minnesota River Watershed District and grant funding from the Watershed Based Implementation Funding.
Justification
This project will provide water quality benefits by reducing sediment and phosphorus to help meet water quality goals and NPDES MS4
requirements. A feasibility study was completed by Barr Engineering which identified a project at this location.
Expenditures
2024 2025 2026 2027 2028 Total
Construction/Maintenance 822,068
Engineering/Administration 150,000
822,068
150,000
Funding Sources
Total 972,068 972,068
2024 2025 2026 2027 2028 Total
Cost Sharing 100,000 100,000
Grants 122,068 122,068
Storm Drainage Fund 750,000 750,000
Total
Budget Impact/Other
972,068 972,068
226
Page 57 of 147
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Project # Storm-24-001
Project Name NW Shakopee Storm Water BMP Retrofit
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Contact Public Works Director
227
Page 58 of 147
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Project # PA-24-03
Project Name Annual Parking Lot Rehabilitation
Accounting Code
Fund Park Asset IS Fund
Description
Project Code PA24-03
Department Park Asset Internal Serv. Fun
Contact City Engineer
Type Improvement
Useful Life 25
Category Public Works
Pr iority 2 Important -Provide Efficient
Status Active
Total Project Cost: $1,072,000
Project includes the rehabilitation of the bituminous asphalt surfaces. The rehabilitation work includes removal of the pavement surface, full depth
spot repair and patching, spot curb and gutter repair, upgrade of sidewalk/trail/pedestrian curb ramp, meet ADA requirements and a bituminous
pavement reconstruction.
2024 - Downtown Holmes/lst Ave parking lot (by the Pullman Club) -Moved from 2023
2024 - Downtown Lewis Street West (by Pablos)
2025 - Levee Drive Parking lot (West Huber Park)
2026 - Downtown Fuller/2nd Ave parking lot
2027 - O'Dowd parking lot
2028 - Tahpah West parking lot
2028 - Riverview parking lot
Justification
This is a continuation of the city's pavement preservation program to maintain existing infrastructure. The city must also reconstruct pedestrian
ramp facilities with ADA transition plan adopted in 2018 increasing the cost of this project compared to previous project.
Expenditures
2024 2025 2026 2027 2028 Total
Improvements
Engineering/Administration
320,000 74,000 117,000 63,000 388,000 962,000
40,000 8,000 13,000 7,000 42,000 110,000
Total 360,000 82,000 130,000 70,000 430,000 1,072,000
Funding Sources 2024 2025 2026 2027 2028 Total
Park Asset Internal Service 360,000 82,000 130,000 70,000 430,000 1,072,000
Fund
Total
360,000 82,000 130,000 70,000 430,000 1,072,000
140
Page 59 of 147
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Department Park Asset Internal Serv. Fun
Contact City Engineer
141
Page 60 of 147
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Project #
PA-24-05
Project Name 2nd Ave. (downtown) Retaining Wall and Landscaping
Accounting Code
Fund Park Asset IS Fund
Description
Project Code PA2405
Department Park Asset Internal Serv. Fun
Contact City Engineer
Type Improvement
Useful Life 30
Category Public Works
Priority 3 Less Important/Future Cons
Status Active
Total Project Cost: $195,000
Removal and replacement of deteriorating block walls along 2nd avenue, between Lewis street and Holmes street. Replace rock, weed barrier,
shrubs, stairwells, railings and hard surfaces at the same time.
The project has been moved up from 2027 to align with two other porjects;
*The first project is replacing (PA-24-21 Downtown Lewis Street West lot (by Pablos) this is part of the annual parking rehabilitation
*The second is the stromwater project (Storm-24-003 NW Shakopee Storm Water BMP Retrofit). This is a stormwater project at the same location.
Justification
The retaining wall blocks, staircases/hardscapes are starting to deteriorated and this style of block is no longer available.
Expenditures
2024 2025 2026 2027 2028 Total
Improvements
Engineering/Administration
175,000 175,000
20,000 20,000
Total
Funding Sources
195,000
195,000
2024 2025 2026 2027 2028 Total
Park Asset Internal Service 195,000
Fund
195,000
Total 195,000
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143
Page 61 of 147
*4.B.2.
Shakopee City Council
March 19, 2024
FROM: Alex Jordan, City Engineer
TO: Mayor and Council Members
Subject:
Approve Plans and Authorize Bidding for the CR 78 Pedestrian Underpass Improvements
at Zumbro Avenue.
Policy/Action Requested:
Adopt Resolution R2024-027, approving plans and specifications and ordering
advertisement for bids for the CR 78 Pedestrian Underpass Improvements at Zumbro
Avenue, P R-24-001.
Recommendation:
Adopt Resolution R2024-027.
Discussion:
The City's adopted Capital Improvement Plan programs the construction of a pedestrian
underpass below County Road 78 at Zumbro Avenue. The improvements will provide a safe
and convenient pedestrian crossing connecting the Windermere and Highview Park
residential developments, existing trail system and future Jackson Commons park.
Plans have been prepared for the improvements and are ready to solicit public bids to
construct the improvements. Upon approval, the advertising and bidding will commence
with a scheduled bid opening of spring 2024. Bids will then be considered and awarded with
construction of the improvements scheduled for summer 2024.
Budget Impact:
The City's share of the overall budget for the project, including engineering and
administration cost is $1,300,000. The Scott County adopted Transportation Capital
Improvement Plan includes $500,000 for the County's share of the improvements, to be
reimbursed to the City in 2025.
A Cooperative Agreement will brought to the City Council for approval at a future meeting
establishing the City's and County's project responsibilities.
Page 62 of 147
ATTACHMENTS:
a Resolution R2024-027
a Title Sheet
a CIP Sheets
Page 63 of 147
RESOLUTION R2024-027
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE COUNTY ROAD 78 PEDESTRIAN UNDERPASS
IMPROVEMENTS AT ZUMBRO AVENUE, PROJECT PR-24-001
WHEREAS, the City Engineer has prepared plans and specifications for improvements for the
County Road 78 Pedestrian Improvements at Zumbro Avenue, by installation of a bituminous trail,
pedestrian underpass, storm sewer improvements and any appurtenance work and has presented such
plans and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. Such plans and specifications, a copy of which is on file and of record in the Office of the City
Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such approved plans
and specifications. The Advertisement for Bids shall be published as required by law.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19th
day of March 2024.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 64 of 147
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Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Project # PR-24-001
Project Name County Road 78 Underpass
Accounting Code 5851/6951
Fund Park Development Fund
Description
Project Code PR2401
Department Park Development Fund
Contact City Engineer
Type
Useful Life
Category
Priority
Status
Total Project Cost:
Improvement
30
Trails
1 Critical for Safety/Preservati
Active
$1,300,000
Pedestrian underpass connecting the Windermere neighborhood with the proposed Highview Park neighborhood.
Justification
County Road 78 serves as a barrier for pedestrian traffic. With residential development planned both north and south of County Road 78 and new
park improvements planned south of County Road 78, a safe pedestrian crossing is needed.
Expenditures 2024
2025
2026
2027
2028
Total
Construction/Maintenance 1,200,000
Engineering/Administration 100,000
1,200,000
100,000
Total 1,300,000
1,300,000
Funding Sources 2024
2025
2026
2027
2028
Total
Park Development Fund 1,300,000
1,300,000
Total 1,300,000
Budget Impact/Other
1,300,000
The project will be funded with Park Dedication fees paid with by the adjacent developments.
29
Page 66 of 147
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Depa rtment Park Development Fund
Contact City Engineer
Project # PR-24-001
Project Name County Road 78 Underpass
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Page 67 of 147
*4.B.3.
Shakopee City Council
March 19, 2024
FROM: Alex Jordan, City Engineer
TO: Mayor and Council Members
Subject:
Approve Plans and Authorize Bidding for the Canterbury Commons Internal Roadways
Improvement Project.
Policy/Action Requested:
Adopt Resolution R2024-037, approving plans and specifications and ordering
advertisement for bids for the Canterbury Commons Internal Roadways Improvement
Project.
Recommendation:
Adopt Resolution R2024-037.
Discussion:
The City's adopted Capital Improvement Plan (CIP) programs the construction of public
roadways within the southeast area of the Canterbury Commons development. The public
infrastructure improvements were identified with the Areawide Transportation Study to
provide adequate roadway access and circulation for the development area, including the
Ampitheatre.
Plans and specifications have been prepared and are ready to solicit public bids for the
improvements. Upon approval, the advertising and bidding will commence with a scheduled
bid opening in spring 2024. Bids would then be considered and awarded with construction
of the improvements scheduled for summer 2024.
Budget Impact:
The project is budgeted in the CIP and will be funded by the Canterbury Commons
Development Tax Increment Fund and by cost sharing with Canterbury.
ATTACHMENTS:
CIP Sheets
Page 68 of 147
a Title Sheet
a Project Map
a Resolution R2024-037
Page 69 of 147
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Project# CIF-23-014
Project Name *Canterbury Commons Internal Roadways (east side)
Accounting Code
Fund Tax Increment Fund
Description
Project Code
Department Tax Increment Fund
Contact City Engineer
Type Improvement
Useful Life 30
Category Street Construction
Priority 1 Critical for Safety/Preservati
Status Active
Total Project Cost: $8,200,000
As part of the proposed Canterbury Commons development, needed public infrastructure projects were identified within the Canterbury Commons
Areawide Transportation study. The following includes projects that were identified as local city infrastructure improvements to be paid for by the
Canterbury Commons TIF (remaining projects, updated as part of 2021 TIF Amendment):
Project 4: 2024 Eagle Creek Blvd/Vierling Drive Roundabout. City project, $3,100,000
Project 13: 2023 Public Canterbury Commons Roadways (east side of development), Canterbury Developer project, $5,100,000
Justification
Infrastructure improvements warranted as part of existing conditional traffic safety and operational needs and needed infrastructure as part of the
Canterbury Commons development.
Canterbury will be responsible for the "Cost Sharing" portion of this project, reimbursed via TIF. The City will issue an interfund advance or Tax
Increment Bonds for the City's portion of the project, to be reimbursed via TIF (including interest).
Expenditures
2024 2025 2026 2027 2028 Total
Improvements 8,200,000
8,200,000
Funding Sources
Total 8,200,000 8,200,000
2024 2025 2026 2027 2028 Total
Cost Sharing
Tax Increment Financing
1,911,131 1,911,131
6,288,869 6,288,869
Total 8,200,000
Budget Impact/Other
8,200,000
TIF is the expected funding source for these improvements. Development timing would affect the project timeline.
79
Page 70 of 147
Capital Improvement Plan
City of Shakopee, Minnesota
2024 thru 2028
Department Tax lncrernent Fund
Contact City Engineer
Project # CIF-23-014
Project Name *Canterbury Commons Internal Roadways (east side)
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Page 71 of 147
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RESOLUTION R2024-037
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE
CANTERBURY COMMONS INTERNAL ROADWAYS IMPROVEMENT PROJECT
WHEREAS, the City Engineer has prepared plans and specifications for improvements for the
Canterbury Commons Internal Roadways Improvement Project, by construction of public streets, sanitary
sewers, watermains, storm sewers, sidewalks and any appurtenance work and has presented such plans
and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA AS FOLLOWS:
1. Such plans and specifications, a copy of which is on file and of record in the Office of the City
Engineer, are hereby approved.
2. The City Clerk shall prepare and cause to be placed on the city's website and on
questcdn.com an advertisement for bids upon the making of such improvement under such approved plans
and specifications. The Advertisement for Bids shall be published as required by law.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 19th
day of March 2024.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Mayor of the City of Shakopee
ATTEST:
City Clerk
Page 74 of 147
*4.B.4.
Shakopee City Council
March 19, 2024
FROM: Alex Jordan, City Engineer
TO: Mayor and Council Members
Subject:
Cooperative Maintenance Agreement with Scott County for the Construction and
Maintenance of a Roundabout at the County Road 69 and 78 Intersection.
Policy/Action Requested:
Approve Cooperative Maintenance Agreement with Scott County for roundabout
improvements.
Recommendation:
Approval of the Agreement.
Discussion:
The Scott County adopted Transportation Capital Improvement Plan programs the
construction of a single lane roundabout at the intersection of County Road 69 and 78. The
improvements are proposed to address safety and operational deficiencies. Scott County is
in the process of preparing plans and specifications for the improvements and construction
is planned for summer 2024.
The Cooperative Maintenance Agreement will establish the maintenance responsibilities for
the improvements. The City will be responsible for the following maintenance items within
City limits only: electrical energy and minor maintenance for streetlights, snow removal on
trails (done at at our discretion), and cost sharing for its share of stormwater management
and trail maintenance.
Budget Impact:
Scott County will pay 100% of the construction costs for the improvements. Future ongoing
maintenance expenses will be included in the Street Maintenance Operating Budget.
ATTACHMENTS:
Cooperative Maintenance Agreement
Page 75 of 147
County Project No. CP 69-08
City of Shakopee
County of Scott
COOPERATIVE MAINTENANCE AGREEMENT
THIS AGREEMENT, is entered by and between the County of Scott, Minnesota a body
politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the
"County" and the City of Shakopee, a body politic and corporate under the laws of the State of
Minnesota, hereinafter referred to as the "City".
RECITALS:
A. The County plans to improve County Highway (CH) 69 and CH 78 intersection by
constructing a roundabout to address safety and operational deficiencies. The
Project includes grading, paving, curb and gutter, storm sewer, trails, and other
related improvements (hereinafter referred to as the "Project").
B. The above -described Project lies partially within the corporate limits of the City.
C. City supports the planned Project and is willing to cooperate with County to
complete the Project and share costs related to the Project, consistent with the
County's City Local Cost Participation Policy.
D. The County will be responsible for one hundred percent (100%) of the costs of
building the Project.
E. After completion of the Project, the County and City will have shared maintenance
responsibilities for the improvements.
F. The project will be constructed in 2024 in accordance with the 2024 County Project
("CP") 69-08 listed in the 2024-2033 Transportation Improvement Program.
G. It is contemplated that the Project work shall be carried out by the parties under
the provisions of and Minn. Stat. Sec. 162.17, subd. 1 and Minn .Stat. Sec. 471.59.
NOW, THEREFORE, IT IS HEREBY AGREED:
1. The recitals above are hereby incorporated and made a part of this agreement as if they
had been fully restated.
2. The County shall advertise for bids for the work and construction of the Project, receive
and open bids pursuant to said advertisement and enter into a contract ("Contract") with
the successful bidder at the unit prices specified in the bid of such bidder, according to
1
Page 76 of 147
County Project No. CP 69-08
City of Shakopee
County of Scott
law in such case provided for counties. The Contract will include the plans and
specifications prepared by the County or its agents, which plans and specifications are by
this reference made a part hereof.
3. County shall have overall authority to administer the Contract and inspect the construction
of the Contract work for the Project. County shall have ultimate authority in initiating and
determining change orders, supplemental agreements and final quantities. The City
Engineer shall cooperate with the County Engineer and his staff at their request to the
extent necessary, but shall have no other responsibility for the supervision of the work.
4. The County Engineer shall prepare monthly progress reports as provided in the
specifications. A copy of these reports shall be furnished to the City upon request.
5. County reserves the right not to issue any permits for a period of five (5) years after
completion of the Project for any service cuts in the roadway surfacing of the County
Highway included in the Project for any installation of underground utilities which would
be considered as new work; service cuts shall be allowed for the maintenance and repair
of any existing underground utilities.
6. Upon completion of the Project, the County shall maintain all stormwater quality, rate
control, and volume control features such as ponds, infiltration basins and all aesthetic
landscaping elements. All future maintenance of the stormwater features shall be the
responsibility of the County. The City shall reimburse the County annually for its share of
the costs for maintenance of the stormwater features based on its percentage of
contributing flow, determined as the area of drainage that flows to the basin outside of
County Road right of way. The City may in the future alter the stormwater quality, rate
control, and volume control features to accommodate future development as long as
County drainage is maintained at which time the City's percentage of contributing flow will
be recalculated.
7. Upon completion of the Project, the City, at its expense and discretion, shall perform snow,
ice, and debris removal on all trails, slip ramps, and sidewalks for portions within City limits
constructed with the Project.
8. Upon completion of the Project, the preventative maintenance on trails constructed with
this project, including sealcoating and crack -sealing, will be a shared cost of fifty percent
(50%) County and fifty percent (50%) City for portions within City limits. Scott County will
2
Page 77 of 147
County Project No. CP 69-08
City of Shakopee
County of Scott
administer the process unless the City requests to do so, and is approved by the County
Engineer.
9. As part of the Project, sixteen (16) integral streetlights will be installed. The ownership
and maintenance expenses shall be as follows:
a. Electrical energy shall be split between the County (seventy five percent (75%)) and
the City (twenty five percent (25%)).
b. County shall be the owner of the integral streetlights and shall perform all major
maintenance, including, but not limited to Gopher State One Call (GSOC) locates,
knocked down poles including wiring within the poles, damaged poles, pull boxes,
underground wire, loose connections, damaged foundations, defective starter
boards or drivers, damaged fuse holders, and blown fuses for the entire system, at
the sole cost of the County.
c. City shall be responsible for minor maintenance of the four (4) integral streetlights
located in the northeast quadrant, including, but not limited to re -tamping or LED
luminaire replacement, repair or replacement of all damaged luminaire glassware,
luminaires when damaged or when ballasts fail, and photoelectric control on
luminaires at the sole cost of the City.
d. Any future annexation by the City will require an update to the lighting maintenance
responsibilities stated in this Agreement.
10. A future County Global Maintenance Agreement, upon execution, may supersede
maintenance responsibilities stated in this Agreement.
11. Since each party is a political subdivision of the State of Minnesota, each party shall
maintain general liability and automobile liability coverage protecting itself, its officers,
agents, employees and duly authorized volunteers against any usual and customary
public liability claims to the limits prescribed under Minn. Stat. Sec. 466.04 and Workers'
Compensation in accordance with the Minnesota statutory requirements. Said policies
shall be kept in effect during the entire term of this Agreement.
12. All records kept by the City and the County with respect to the Project shall be subject to
examination by the representatives of each party. All data collected, created, received,
maintained or disseminated for any purpose by the activities of the County or City
pursuant to this Agreement shall be governed by Minnesota Statutes Chapter 13, as
3
Page 78 of 147
County Project No. CP 69-08
City of Shakopee
County of Scott
amended, and the Minnesota Rules implementing such Act now in force or hereafter
adopted.
13. Neither party, its officers, agents or employees, either in their individual or official capacity,
shall be responsible or liable in any manner to the other party for any claim, demand,
action or cause of action of any kind or character arising out of, allegedly arising out of or
by reason of the performance, negligent performance or nonperformance of the described
maintenance, restoration, repair or replacement work by the other party, or arising out of
the negligence of any contractor under any contract let by the other party for the
performance of said work; and each party agrees to defend, save, keep and hold harmless
the other, its officers, agents and employees harmless from all claims, demands, actions
or causes of action arising out of negligent performance by its officers, agents or
employees.
14. It is further agreed that neither party to this Agreement shall be responsible or liable to the
other or to any other person or entity for any claims, damages, actions, or causes of
actions of any kind or character arising out of, allegedly arising out of or by reason of the
performance, negligent performance or nonperformance of any work or part hereof by the
other as provided herein; and each party further agrees to defend at its sole cost and
expense and indemnify the other party for any action or proceeding commenced for the
purpose of asserting any claim of whatsoever character arising in connection with or by
virtue of performance of its own work as provided herein. Each party's obligation to
indemnify the other under this clause shall be limited in accordance with the statutory tort
liability limitation as set forth in Minnesota Statutes Chapter 466.04 to limit each party's
total liability for all claims arising from a single occurrence, include the other party's claim
for indemnification, to the limits prescribed under 466.04. It is further understood and
agreed that the Parties' total liability shall be limited by Minnesota Statute Section 471.59,
Subdivision 1(a) as a single governmental unit.
15. It is further agreed that any and all employees of each party and all other persons engaged
by a party in the performance of any work or services required or provided herein to be
performed by the party shall not be considered employees, agents or independent
contractors of the other party, and that any and all claims that may or might arise under
the Worker's Compensation Act or the Unemployment Compensation Act of the State of
4
Page 79 of 147
County Project No. CP 69-08
City of Shakopee
County of Scott
Minnesota on behalf of said employees while so engaged and any and all claims made
by any third parties as a consequence of any act or omission on the part of said employees
while so engaged shall be the sole responsibility of the employing party and shall not be
the obligation or responsibility of the other party.
16. The provisions of Minn. Stat. Sec. 181.59 and of any applicable local ordinance relating
to Civil Rights and discrimination and the affirmative action policy statement of Scott
County shall be considered a part of this Agreement.
17. Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, the books, records, documents, and
accounting procedures and practices of the County and City pursuant to this Agreement
shall be subject to examination by the County, City and the State Auditor. Complete and
accurate records of the work performed pursuant to this Agreement shall be kept by the
County and City for a minimum of six (6) years following termination of this Agreement for
such auditing purposes. The retention period shall be automatically extended during the
course of any administrative or judicial action involving the County or the City regarding
matters to which the records are relevant. The retention period shall be automatically
extended until the administrative or judicial action is finally completed or until the
authorized agent of the County or City notifies each party in writing that the records no
longer need to be kept.
18. The laws of the State of Minnesota shall govern all questions and interpretations
concerning the validity and construction of this Agreement and the legal relations between
the parties and performance under it. The appropriate venue and jurisdiction for any
litigation hereunder shall be those courts located with the County of Scott, State of
Minnesota. Litigation, however, in the federal courts involving the parties shall be in the
appropriate federal court within the State of Minnesota.
19. In the event any provision of this Agreement shall be held invalid and unenforceable, the
remaining provisions shall be valid and binding upon the parties unless such invalidity or
nonenforceability would cause the Agreement to fail its purpose. One or more waivers by
either party of any provision, term, condition or covenant shall not be construed by the
other party as a waiver of a subsequent breach of the same by the other party.
20. The County's Authorized Agent for the purpose of the administration of this Agreement is
Nate Thomas, Hwy Division Program Manager, or his successor. His current address and
5
Page 80 of 147
County Project No. CP 69-08
City of Shakopee
County of Scott
phone number are Scott County Transportation Services Division, 200 Fourth Avenue
West, Shakopee, MN 55379, (952) 496-8479.
The City's Authorized Agent for the purpose of the administration of this Agreement is
Alex Jordan, City Engineer or his successor. His current address and phone number are
Shakopee City Hall, 485 Gorman Street, Shakopee, MN 55379, 952-233-9361. Any
change in name, address, or telephone shall be noticed to the other party.
6
Page 81 of 147
IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be executed by
their respective duly authorized officers as of the day and year first above written.
CITY OF SHAKOPEE
By And
Matt Lehman, Mayor William H. Reynolds, City Administrator
Date Date
COUNTY OF SCOTT
By
Lezlie A. Vermillion, County Administrator
Date
Approved as to form: RECOMMEND FOR APPROVAL
By By
Jeanne Andersen, Assistant County Attorney Anthony J. Winiecki, County Engineer
Date Date
Page 82 of 147
*4.C.1.
Shakopee City Council
March 19, 2024
FROM: Michael Kerski, Planning/Development Director
TO: Mayor and Council Members
Subject:
New entry signage for Lions Park.
Policy/Action Requested:
Approve contract with Indigo Signs for $94,995 for double sided sign with message center
for Lions Park.
Recommendation:
Approve award
Discussion:
Lions Park currently has a small brick sign with the Lions logo.
Lions Park is one of the most used parks in the city with a variety of activities and events
including disc golf, SandVenture, Fun for All Playground, Splash Pad, pickleball and many
regular and special events.
This sign will give the communication's staff the ability to highlight events and also notice
people when the pool is closed or the park is being used for a major event or tournament. It
is the same sign software as used for the downtown sign so staff is familiar with the
programming. The sign comes with a two-year warranty.
There were two bids and Indigo was the lowest bidder. They also installed the downtown
sign and relocated the sign at the Community Center.
Budget Impact:
Paid for from Park Development Funds.
ATTACHMENTS:
o Concept Plans
Page 83 of 147
a Alb. Sign Proposal
a Indigo Sign Proposal
Page 84 of 147
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Bill To:
Albrecht Sign Company
7775 Main Street NE
Fridley, MN 55432 USA
Phone: 763.754.2899
Fax: 763.767.7316
Fed ID: 82-0773738
Ship To: CITY OF SHAKOPEE
CITY OF SHAKOPEE CITY OF SHAKOPEE
485 GORMAN STREET 485 GORMAN STREET
SHAKOPEE, MN 55379 SHAKOPEE, MN 55379
USA USA
Phone: 952-233-9346 Phone: 952-233-9346
Payment Terms: 50% DOWN, NET 10
DOUBLE SIDED OPTION
ANY EXISTING SIGNAGE REMOVALS BY OTHERS
DIRT FROM FOOTING TO BE SPREAD BY CITY OF SHAKOPEE
Quote No: 17503-1
Wednesday, March 13, 2024
Page: 1
Page 86 of 147
Albrecht Sign Company
7775 Main Street NE
Fridley, MN 55432 USA
Phone: 763.754.2899
Fax: 763.767.7316
Fed ID: 82-0773738
Quote No: 17503-1
Wednesday, March 13, 2024
Page: 2
Line: 1
Sign Type . MONUMENT SIGN
Partro: Monument Sign - Single Face Lit W/ EMC
D/F ROUTED AND BACKED ILLUMINATED MONUMENT W/ EMC
SADDLE MOUTED W/ BASE PLATE ACHOR BOLTS
OVERALL SIZE: 119" TALL X 104" WIDE X 24" DEEP
ROUTED CABINET W/ WHITE PC: 16" X 104" X 24"
PAINT CABINET SINGLE COLOR
COPY: TOMMYS MALT SHOP
LIGHTING 7000k LED
STEEL FRAME FOR 64" X 104" EMC
EMC PROVIDED BY ALBRECHT
PAINT SIDE PANELS BLACK
TUBE FRAME BEAUTY RING
110" X 38" X 3"
PAINT SINGLE COLOR
LIONS PARK LOGO (FACE AND HALO LIT)
FACE LIT LOGO - DIGITAL PRINT
14" DIAMETER
COPY: LIONS PARK
12" TALL HALO LIT LETTERS
PAINT MP: SINGLE COLOR
36" X 104" X 24"
SCHD 40 6" POLE CUT TO 118" LENGTH WITH BASE
PLATE WITH ANCHOR BOLT CAGE
STONE MASON WORK INCLUDED IN SCOPE
INCLUDES DOUBLE SIDE DAKTRONICS GS6 DISPLAY
OVERALL - 5'-4" X 8'-8"
10MM RESOLUTION
CELL COMMUNICATION
FULL COLOR
Quantity U/M Unit Price Lead Time Total Price
1.00 EA 86,565.00000 $86,565.00 *
Page 87 of 147
Albrecht Sign Company
7775 Main Street NE
Fridley, MN 55432 USA
Phone: 763.754.2899
Fax: 763.767.7316
Fed ID: 82-0773738
Quote No: 17503-1
Wednesday, March 13, 2024
Page: 3
Line: 2
Sign Type : INSTALL
Part ID:
INSTALL
INCLUDES
NEAT DIG FOOTING AND CONCRETE BASE
SET POLE AND MONUMENT
MOUNT TWO SETS OF HALO LIT LETTERS ON STONE VENEER
Quantity U/M Unit Price
1.00 EA 11,280.00000
Lead Time
Total Price
$11,280.00 *
Line: 3
Sign Type : PERMITS
Part ID: PERMIT PROCUREMENT
$275.00 Standard Procurement Fee + cost of permits added to final invoice
Quantity U/M Unit Price Lead Time Total Price
1.00 EA 275.00000
$275.00 *
Line: 4
Sign Type : ELECTRICAL CONNECTION
Part ID: FINAL ELECTRICAL CONNECTION
PRIMARY ELECTRICAL CONNECTION TO EXISTING CIRCUIT PROVIDED BY CLIENT WITHIN 3' OF
SIGN POWER SUPPLY LOCATION.
*NO NEW CONTROLS ARE INCLUDED IN THIS PRICE. (IE. TIME CLOCK, PHOTOCEL, ETC.)
Quantity U/M Unit Price Lead Time Total Price
1.00 EA 715.00000 $715.00 *
* Indicates which quantity price is included in the Total
Total: $98,835.00
Salesperson: Chris Judd
Prices are Valid Until Thursday, March 28, 2024
Page 88 of 147
Albrecht Sign Company
7775 Main Street NE
Fridley, MN 55432 USA
Phone: 763.754.2899
Fax: 763.767.7316
Fed ID: 82-0773738
Thank you for the opportunity to bid on this project.
Unless otherwise noted in this proposal, the following conditions apply:
Quote No: 17503-1
Wednesday, March 13, 2024
- Sign Permit(s), Electrical Permit(s), and Office Staff fees are not included in bid price and will be added to final invoice
- Permit applications will be submitted upon receipt of signed proposal, signed drawings & down payment
- Production of project will begin after all permit(s) are approved from city officials.
- Timelines previously discussed apply from date that all downpayments, signed drawings, permits and approvals have been obtained.
- Bid does not include final primary electrical connection.
- No private locates included.
- Excavation prices are assumed non -frost conditions. Additional costs may occur if footings need to be installed during frost conditions
- No solid or excess rock encounters included.
- No excessive dewatering included.
- No premium hours included, all work is to be performed on straight time, regular hours.
- ASC is not responsible for damages to existing utilities, private underground wires, sprinkler lines, etc. that have not been located by the client.
- ASC is not responsible for any damages to lawn, landscape or plants from use of equipment needed for sign install.
- Unless specifically stated no repairs to lawn or landscape will be provided by ASC and will be the full responsibility of the client.
- ASC reserves the right to use completion photos as marketing material unless initialed on this line
I accept the prices, terms; conditions and or specifications listed here, and hereby authorize Albrecht Sign
Company to perform the work as described. I have read and accept the terms and conditions page (Exhibit
A)
Authorized signature from Customer:
Customer signature Date accepted
GUARANTY
In consideration of our agreeing to supply the Customer identified above with supplies, materials, and/or labor, the undersigned absolutely and
unconditionally guarantees the full and prompt payment to Albrecht Sign Company of any and all indebtedness, liabilities, and obligations now
or hereafter existing. This is an absolute, unconditional and continuing guaranty. If Customer defaults in any payment or violates any other
terms or conditions of any contract or agreement, the undersigned agrees to pay upon demand such indebtedness, liabilities, and obligations of
Customer, together with any expenses and costs of collection at any time paid or incurred, including attorney's fees, whether or not in
connection with a judicial proceeding, in attempting to collect such indebtedness, liabilities, and obligations and in enforcing this Guaranty.
IN WITNESS WHEREOF, the undersigned has executed this Guaranty as of the day of , 20
PLEASE SIGN WITHOUT REFERENCE TO Signature
YOUR TITLE OR CORPORATION POSITION
Print name of person signing
Page: 4
Page 89 of 147
Albrecht Sign Company
7775 Main Street NE
Fridley, MN 55432 USA
Phone: 763.754.2899
Fax: 763.767.7316
Fed ID: 82-0773738
Quote No: 17503-1
Wednesday, March 13, 2024
TERMS AND CONDITIONS OF SALE
EXHIBIT A
These terms and conditions are applicable to all Goods and Services provided by Albrecht Sign Company ("ASC"). As used herein "Goods and Services" refer to
the scope of the production and fabrication of the sign proposal submitted by ASC to Client. ASC requests written acceptance of the Agreement, but the following
actions shall also constitute Client's acceptance of the Agreement: 1) issuing an authorizing purchase order for any of the Goods and Services, 2) authorizing ASC's
presence on site, or 3) written or electronic notification for ASC to proceed with the proposal. Issuance of a purchase order by Client which contains separate
terns and conditions will not take precedence or modify the terns and conditions contained in this Service Agreement. The proposal, these terms and
conditions and any appendices attached hereto shall comprise the Agreement between ASC and Client described in the proposal and are binding upon the Client, its
successors, assignees, joint ventures and third -party beneficiaries. All proposals, negotiations, and representations, if any, regarding this transaction made prior to
the date of this acknowledgment are merged herein. Any modifications to this Agreement must be mutually acceptable to both parties and accepted in writing. No
considerations will be given to revisions to ASC's terms and conditions or alternate contract format submitted by the Client as a condition for payment.
PAYMENT: Unless stated differently on the face of the invoice, terms arc net ten (10) days from the date of the invoice on approved credit. All invoices not paid
within thirty days of invoice shall be subject to interest which shall accrue at the rate of 1.5% per month (18% annually), or the maximum rate allowed by law,
whichever is less. Customer shall have no right of set off to ASC in satisfaction of any claims asserted against ASC by Customer. ASC may at its sole discretion
alter or suspend credit. Customer agrees to furnish ASC with the personal guarantees of the principals of Customer as ASC may request the same from time to time.
TITLE AND OWNERSHIP: The sale of the Sign to Customer constitutes a cash sale and title to and ownership of the Sign purchased under this Agreement shall
pass to Customer upon ASC's receipt of payment in full for the Sign. ASC shall retain all right, title and interest in the Sign until Customer's cash payment is
received or its check honored, despite ASC's delivery and Customer's possession of the Sign. All artwork or designs that are created by ASC shall continue to be
owned by ASC and Customer may not use the artwork or designs without ASC's written permission. Without limiting the generality of the foregoing, Customer
may not reproduce or copy any artwork or design or transfer, assign, sublicense, loan, disclose or otherwise make available all or any portion of such artwork or
design to any other person or entity, without the prior express written consent of Seller.
REMEDIES: If ASC determines, in its sole discretion, that Customer is in default under any of its obligations under this Agreement, ASC may (a) enter upon
Customer's premises and without any court order or other process of law may repossess and remove the Sign, with or without notice to Customer; Customer hereby
waives any trespass or right of action for damages by reason of such entry, removal or disabling; Customer further expressly consents to ASC's entry of the
premises; (b) ASC may require Customer to return the Sign in good repair, by delivering the Sign packed and ready for shipment, to such place as ASC may
specify; (c) ASC may cancel or terminate this Agreement and may retain any and all prior payments made by Customer; (d) ASC may declare all sums due and to
become due under this Agreement immediately due and payable, without notice or demand to Customer; (e) if the Sign is permanently affixed to real property,
Customer acknowledges and agrees that the Sign shall constitute a lienable permanent improvement and ASC may tile a mechanic's lien on the improved real
property for labor and material provided; or (f) ASC may pursue any other remedy available at law, by statute or equity. No single or partial exercise by ASC or any
right or remedy hereunder shall preclude any other or further exercise of any other right or remedy. If ASC hires an attorney who to collect what is owed under this
Agreement or to regain possession of the Sign, Customer agrees to pay all ASC's attorneys' fees, costs, and expenses incurred.
CUSTOMER'S REPRESENTATIONS AND WARRANTIES: If Customer has entered into this agreement as a business entity and not as an individual,
Customer represents, warrants and certifies that it is a business duly organized validly existing and in good standing and is licensed or qualified to transact business
under the laws of the State of Minnesota. Customer further represents, warrants and certifies that it has all requisite power and authority to carry on its business,
including authority to execute and deliver and to perform all of its obligations under this agreement. In the event that Customer breaches this warranty, the
individual who has executed this agreement shall be solely liable to ASC for all of Customer's obligations hereunder.
ASC'S WARRANTIES: ASC agrees to warrant all Sign(s) in accordance with the terms of its standard warranty for each Sign, as modified from time to time in
ASC's sole discretion. ASC's sole obligation to Customer shall be limited to the repair or replacement of the Sign, at ASC's option, of defective products returned to
Seller at the sole expense of Buyer or initial retail purchaser. THE FOREGOING REMEDIES ARE EXCLUSIVE. SELLER MAKES NO OTHER EXPRESS
WARRANTY. SELLER DISCLAIMS, AND BUYER WAIVES ANY AND ALL IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
ASC LIABILITY: In no event shall ASC's liability exceed the amount of the invoice price of the Sign sold or the services provided. ASC shall not have any
obligation or liability to Customer for any incidental or consequential damages whatsoever sustained or alleged to have sustained by Customer (including any
expenses incident thereto), arising out of or related to these Terms and Conditions. The "consequential damages" shall be deemed to include the following; loss of
use, revenue, income, or anticipated profits; loss of Sign, materials or property handled or processed with the use of the Sign; and damage to, loss or destruction of
property. Customer agrees to indemnify ASC from and against damages and costs to the extent caused by the intentional acts or negligence of the Customer,
Customer's contractors and subcontractors or other third parties.
MISCELLANEOUS: If and to the extent that applicable law confers any rights or imposes any duties inconsistent with or in addition to any of the provisions of
this agreement, the affected provisions shall be considered amended to conform thereto, but all other provisions hereof shall remain in full force and effect. The
laws of Minnesota shall govern over the terms of this agreement. The exclusive jurisdiction for the resolution of any and all disputes between the parties shall be the
State or Federal Courts located in Hennepin County, Minnesota. This writing is the full and complete agreement between the parties. Any modifications of this
agreement must be made in writing and executed by both parties. Waiver by ASC of a breach of any of the terms and conditions of this contract shall not be
construed as a waiver of any other breach.
Initial :
Page: 5
Page 90 of 147
PO iTo r„ 047 IFS rgo, ND58107-1476
1622 fan%e o n A E: uet.. Forgo, ND 58103
: 7 i .2Pl '36$ f E: 70N29.7-9696.
SOLD TO:
CITY OF SHAKOPEE
485 GORMAN ST
SHAKOPEE MN 55379
PROPOSAL
Proposal #: 89308
Proposal Date: 02/07/24
Customer #: 16671
Page: 1 of 3
JOB LOCATION:
City of Shakopee
485 Gorman St
Shakopee MN 55379
REQUESTED BY: Michael Kerski
INDIGO SIGNS - Chanhassen (HEREINAFTER CALLED THE "COMPANY") HEREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM
ALL THE LABOR NECESSARY FOR THE COMPLETION OF:
QTY DESCRIPTION UNIT PRICE TOTAL PRICE
1 QUOTE #107830 $94,995.00 $94,995.00
Provide and install double sided illuminated monument sign for Lions Park which
will include a Daktronics message center. Any removal and/or disposal of
existing sign to be by others or would be additional.
ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED, AND THE ABOVE TO BE IN ACCORDANCE WITH THE DRAWINGS AND OR
SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN A WORKMANLIKE MANNER FOR THE SUM OF:
TOTAL PROPOSAL AMOUNT: $94,995.00
Pay your deposit by ACH/Credit Card at www.indigosigns.com/payments
TERMS: 50.0% DOWN, BALANCE DUE ON COMPLETION
(INTEREST OF 1.5% PER MONTH WILL BE ADDED TO PAST DUE ACCOUNTS) Credit & Debit Card Transactions will be charged a 3.0% Transaction Fee.
Indigo Signs accepts Checks, ACH, Credit Cards and Debit Cards.
THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, ENGINEERING, CRATING AND/OR SHIPPING OR TAX UNLESS
SPECIFICALLY STATED.
NOTE: THIS PROPOSAL MAY BE WITHDRAWN IF NOT ACCEPTED WITHIN 30 DAYS. WORK WILL NOT BEGIN UNTIL DOWN PAYMENT AND
WRITTEN ACCEPTANCE IS RECEIVED.
ANY ALTERATION FROM THE ABOVE SPECIFICATIONS INVOLVING EXTRA COSTS, WILL BE EXECUTED ONLY UPON WRITTEN ORDERS, AND
WILL BECOME AN EXTRA CHARGE OVER AND ABOVE THE ESTIMATE TO BE PAID BY THE PURCHASER.
TERMS AND CONDITIONS
1. UPON DEFAULT IN THE PAYMENT OF ANY SUMS HEREIN AGREED, INDIGO SIGNS - Chanhassen MAY, AT ITS OPTION, DECLARE THE ENTIRE BALANCE PRICE FULLY
DUE AND PAYABLE WITHOUT FURTHER NOTICE TO CUSTOMER; AND WHEN DECLARED, CUSTOMER AGREES TO PAY INTEREST ON SAID BALANCE, WHEN DECLARED
DUE AT THE RATE OF 1.5% PER MONTH. CUSTOMER FURTHER AGREES TO PAY ALL REASONABLE COSTS OF COLLECTION OF SAID BALANCE INCURRED BY THE
COMPANY, INCLUDING ATTORNEY'S FEES.
COMPANY INITIALS S V1, CUSTOMER INITIALS
Page 91 of 147
PO To r„ 04 PF rg , ND58107-1476
1622 fan%w on A Forgo, ND 58103
u� off; ilj :'i,
PROPOSAL
Proposal #: 89308
Proposal Date: 02/07/24
Customer #: 16671
Page: 2 of 3
2. BOTH PARTIES HERETO AGREE THAT THE TITLE TO SAID ELECTRICAL SIGN SHALL REMAIN IN THE COMPANY UNTIL PAID FOR IN FULL, BUT AFTER DELIVERY TO THE
CUSTOMER ALL OF DAMAGE FROM FIRE OR OTHER CAUSES AFTER SAID DELIVERY SHALL BE ASSUMED BY SAID CUSTOMER AND WILL NOT EFFECT THE RIGHTS OF
THE COMPANY TO ENFORCE OF THE PURCHASE PRICE THEN UNPAID.
3. IT IS FURTHER AGREED BY BOTH PARTIES THAT ALL PROVISIONS IN REGARD TO THE PROJECT ARE CONTAINED IN WRITING HEREIN.
4. ALL TERMS AND CONDITIONS OF THIS CONTRACT SHALL BE BINDING UPON ANYSUCCESSORS, ASSIGNEES OR OTHER LEGAL REPRESENTATIVES OF THE RESPECTIVE
PARTIES BUT NO ASSIGNMENT SHALL BE MADE BY THE CUSTOMER WITHOUT THE CONSENT IN WRITING THE COMPANY UNLESS FULL PAYMENT OF THE TOTAL
CONSIDERATION HAS BEEN MADE.
5. [COMPANY_NAME] SHALL SECURE ALL NECESSARY PERMITS FROM THE BUILDING OWNER, AND/OR OTHERS WHOSE PERMISSION IS REQUIRED FOR THE
INSTALLATION OF THE SIGN AND SAID SHALL BE LIABLE FOR ANY OBSTRUCTION OF DELIVERY DUE TO DELAY INOBTAINING SUCH PERMISSION, AND IF CUSTOMER
EXECUTES THIS CONTRACT OF SALESWITHOUT EVER OBTAINING PERMISSION FROM PARTY OR PARTIES NECESSARY FOR THE INSTALLATION OF SAID SIGN, THEN
HE PURCHASES SAME AND IS BOUND TO THE TERMS AND CONDITIONS OF THIS CONTRACT AS THOUGH HE HAD OBTAINED SAID PERMISSION AND HE AGREES TO
RELIEVE THE COMPANY FROM ANY LIABILITY FOR ITS FAILURE WITHIN 10 DAYS OF DELIVERY TO ERECT OR INSTALL SAID SIGN.
6. CUSTOMER AGREES TO PROVIDE SERVICE FEED WIRE OF SUITABLE CAPACITY AND APPROVED TO LOCATION OF DISPLAY IN ADVANCE OF INSTALLATION AND MAKE
CONNECTION THEREOF TO DISPLAY.
7. WHEN PIER DRILLING IS NECESSARY, THE COMPANY WILL CONTACT DIG TESS TO LOCATE PUBLIC UTILITIES. LOCATION OF PRIVATE UTILITIES IS SOLE
RESPONSIBILITY OF THE CUSTOMER. IN THE EVENT ROCK IS ENCOUNTERED IN THE DRILLING PROCESS, TO THEPOINT WHERE SPECIAL EQUIPMENT IS REQUIRED,
ADDITIONAL MONIES MAY BE REQUESTED IN WRITING BY THE COMPANY.
8. ALL PRODUCTS MANUFACTURED BY THE COMPANY ARE GUARANTEED AGAINST DEFECTIVE PARTS, MATERIALS AND WORKMANSHIP, FOR A PERIOD OF TWO YEARS
(2) YEARS, WITH EXCEPTION OF INCANDESCENT AND FLUORESCENT LAMPS AS THEY WILL BE GUARANTEED FOR 60 DAYS FROM INSTALL DATE. LED LIGHTING AND
POWER SUPPLIES WILL BE COVERED FOR AN ADDITIONAL 2 YEARS, EXCLUDING LABOR TO REPLACE THE COMPONENTS. LED ROPE LIGHTING WILL HAVE A 1 YEAR
WARRANTY FOR COMPONENTS AND 90 DAYS FOR LABOR. THE COST OF LABOR WILL BE CHARGED AT STANDARD INDIGO SIGNS HOURLY RATES FOR
REPLACEMENT AND TRAVEL. THIS WARRANTY DOES NOT APPL Y TO VANDALISM, MISUSE, OR ACTS OF GOD.
THIS PROPOSAL DOES NOT BECOME EFFECTIVE UNTIL SIGNED AND DATED BY THE COMPANY; ONCE SIGNED THIS PROPOSAL WILL EXPIRE
AFTER 30 DAYS.
THE ABOVE PRICES, SPECIFICATIONS, AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO
THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE.
SALESPERSON: c/ 2-d./1i DATE: 2/7/24
ACCEPTED BY:
SIGNATURE:
TITLE:
DATE:
COMPANY INITIALS SM CUSTOMER INITIALS
Page 92 of 147
• Inc
'r.)d gosil)gnsncorn
SOLD TO:
0
CITY OF SHAKOPEE
485 GORMAN ST
SHAKOPEE MN 55379
PO Box '047(3. '1Fargo. ND 58'007-W7E;
'0622 tylvon AvErnue . Forgo, ND 5!c3'003
0: 701-297- 96,96 ' f: 701-297-9696
DEPOSIT INVOICE
Invoice #: DP89308
Inv Date: 02/07/24
Customer #: 16671
Page: 3 of 3
JOB LOCATION:
City of Shakopee
485 Gorman St
Shakopee MN 55379
REQUESTED BY: Michael Kerski
ORDERED BY
PO NUMBER
SALESPERSON
ORDER DATE
PAYMENT TERMS
DUE DATE
Michael Kerski
Sharon Mathison
01/12/24
50.0% Due Upon Receipt
03/15/24
QTY
DESCRIPTION
UNIT PRICE
1
QUOTE #107830
Provide and install double sided illuminated monument sign for Lions Park which
will include a Daktronics message center. Any removal and/or disposal of
existing sign to be by others or would be additional.
TOTAL PROPOSAL AMOUNT
*** FINAL INVOICE AMOUNT MAY VARY UPON COMPLETION ***
$94,995.00
TOTAL PRICE
$94,995.00
$94,995.00
PLEASE PAY THIS DEPOSIT AMOUNT:
Pay your deposit by ACH/Credit Card at www.indiaosions com/payments
$47,497.50
Page 93 of 147
7.A.1.
Shakopee City Council
March 19, 2024
FROM: Nate Reinhardt, Finance Director
TO: Mayor and Council Members
Subject:
Monthly Financial Review - February 2024
Policy/Action Requested:
Review of February 2024 General Fund revenues and expenditures.
Recommendation:
Information only
Discussion:
General Fund - February 2024 (see attachment)
This early in the year, the timing of one of two large receipts or payments tend to skew the
variances.
Revenue variances (17% target)
• Taxes will remain below budget targets until the 1st half settlement is received in June.
• Fines and Forfeits are currently showing as exceeding budget targets. The Court fine
revenue has been dedicated towards paying prosecution costs, which previously the
City would net court fine revenue with prosecution costs for accounting purposes.
Based on auditor recommendation the City will be separating court fine revenue and
prosecution expenses. There is no net impact on overall cost, but will be more
transparent for financial reporting purposes. Prosecution cost expenses are reported in
the Police department budget.
Expenditure variances (17% target)
• All departmental expenditures are within the normal range and similar to last year's
percentage through February.
Budget Impact:
N/A
Page 94 of 147
ATTACHMENTS:
a February 2024 Monthly Financial Report
Page 95 of 147
CITY OF SHAKOPEE
Monthly Financial Report
February February
YTD February YTD Budget YTD
2024 2024 2024 Balance Percent 2023
Budget Actual Actual Remaining Used Actual
01000 - GENERAL FUND
REVENUES:
* - TAXES 22,569,800 0 0 22,569,800 0% 46 0
* - SPECIAL ASSESSMENTS 14,000 0 0 14,000 0% 46 0
* - LICENSES AND PERMITS 3,491,450 329,882 643,807 2,847,643 18% 441,631
* - INTERGOVERNMENTAL 1,679,000 1,125 295,546 1,383,454 18% 283,848
* - CHARGES FOR SERVICES 8,113,350 798,073 1,459,328 6,654,022 18% 1,751,495
* - FINES AND FORFEITS 200 23,050 23,260 (23,060) 11630% 21,891
* - MISCELLANEOUS 379,200 8,279 18,721 360,479 5% 46 2,183,571
TOTAL REVENUES 36,247,000 1,160,408 2,440,662 33,806,338 7% 4,682,436
EXPENDITURES:
11 - MAYOR & COUNCIL (208,000) (7,697) (14,959) (193,041) 7% (30,764)
12 - ADMINISTRATION (2,770,200) (188,735) (450,254) (2,319,946) 16% (376,425)
13 - CITY CLERK (567,500) (36,465) (82,348) (485,152) 15% (72,728)
15 - FINANCE (1,255,200) (90,564) (150,006) (1,105,194) 12% (124,108)
17 - PLANNING AND DEVELOPMENT (731,900) (59,841) (127,563) (604,337) 17% (96,426)
18 - FACILITIES (693,650) (39,663) (82,857) (610,793) 12% (104,470)
31 - POLICE DEPARTMENT (11,477,300) (865,746) (1,765,814) (9,711,486) 15% (1,813,257)
32 - FIRE (3,731,100) (296,760) (630,763) (3,100,337) 17% (539,857)
33 - INSPECTION-BLDG-PLMBG-HTG (1,811,400) (135,313) (399,040) (1,412,360) 22% (318,266)
41 - ENGINEERING (1,490,850) (109,813) (211,324) (1,279,526) 14% (280,189)
42 - STREET MAINTENANCE (2,808,200) (119,399) (246,758) (2,561,442) 9% (506,267)
44 - FLEET (558,200) (35,262) (110,305) (447,895) 20% (95,916)
46 - PARK MAINTENANCE (3,403,200) (205,583) (417,299) (2,985,901) 12% (387,067)
67 - RECREATION (5,208,560) (350,106) (699,026) (4,509,534) 13% (641,247)
91 - UNALLOCATED (343,100) (207) (391) (342,709) 0% op (1,469)
TOTAL EXPENDITURES (37,058,360) (2,541,154) (5,388,709) (31,669,651) 15% (5,388,456)
OTHER FINANCING
* - TRANSFERS IN 611,360 0 0 611,360 0% 0
* - TRANSFERS OUT 0 0 0 0 0% 0
OTHER FINANCING TOTAL 611,360 0 0 611,360 0% 0
FUND TOTAL (200,000) (1,380,746) (2,948,047) 2,748,047 (1,748,607)
Key
+ Varies more than 10% than budget positively
46 Varies more than 10% than budget negatively
Within 10% of budget
Page 96 of 147
7.B.1.
Shakopee City Council
March 19, 2024
FROM: Michael Kerski, Planning and Development Director
TO: Mayor and Council Members
Subject:
Review of concept for Jackson Commons Park.
Policy/Action Requested:
Provide feedback.
Recommendation:
Discussion:
The city and Jackson Township entered into an MOU for the design and development of
Jackson Commons Park.
This large area today consists of two ponds, scrub trees and former farm fields.
The concept plan consists of a parking area, intermediate and small child bike course,
playground, sledding hill, possible water fountain, trails around the park and a large area
planted with an oak savannah and a pollinator prairie.
The theme of the playground reflects the history of farming that took place in this area.
Trails will be a mixture of paved and possibly treated granite based more natural trails.
We are working with the Scott Soil and Water Conservation District to plant the graded
portion this year in oats to stabilize soils and then late fall plant the other seeds. We have
developed a very successful and cost effective partnership with the District for development
of these naturalized area.
The Township Board has endorsed the concept and we are currently receiving additional
public input through out Social Pinpoint site.
Budget Impact:
Page 97 of 147
Current construction budget is $3 million paid out of Park Development.
ATTACHMENTS:
o Concept Plans
Page 98 of 147
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7.B.2.
Shakopee City Council
March 19, 2024
FROM: Michael Kerski, Planning and Development Director
TO: Mayor and Council Members
Subject:
Review of preliminary concept for Killarney Hills Park.
Policy/Action Requested:
Provide feedback
Recommendation:
Discussion:
This land was dedicated to the city for a park in 1971 and there was not sufficient
development to do additional park improvements. The area has now filled in and includes
The Emblem Apartments and Summergate Development of single family homes. The park
is connected to both with trails and sidewalks.
Staff has prepared a concept plan that creates a meadow under the powerlines and provides
some playground equipment that takes advantage of the grades and views.
Budget Impact:
Paid for out of Park Development.
ATTACHMENTS:
o Site Plan
o Playground 1
o Playground 2
o Plat 1971
Page 109 of 147
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8.A.
Shakopee City Council
March 19, 2024
FROM: Nate Reinhardt, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational Only
Discussion:
These reports reflect the expenditures as recorded for 2024 activity. The following
transactions are notable for this reporting cycle:
• Axel H Ohman Inc: Pay Voucher 1 for labor and materials at Windermere
Neighborhood Park. $57,000.00
• Choice Electric Inc: Labor and material for the LED retrofit at Fire Station 1 & Fire
Station 2. $67,000.00
• Titan Machinery: Authorized purchase of a wheel loader and equipment to replace the
current wheel loader. $221,209.00
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2024 budget
ATTACHMENTS:
o Council Check Summary
▪ Council Check Register
Page 121 of 147
a Bill List Transfers
Page 122 of 147
3/14/2024 14:07:35
CITY OF SHAKOPEE
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Page 123 of 147
Council Check Register
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0673.4766
SALES TAX PAYABLE- 02/24
226.00 OMNDOR- SALES TAX
co
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SALES TAX PAYABLE- 02/24
458.00 OMNDOR- SALES TAX
0673.4774
SALES TAX PAYABLE- 02/24
429.00 OMNDOR- SALES TAX
0673.4796
SALES TAX PAYABLE- 02/24
82.00 OMNDOR- SALES TAX
0673.4818
SALES TAX PAYABLE- 02/24
25.00 OMNDOR- SALES TAX
MEMBERSHIPS
COMMUNITY CENTER
SALES TAX PAYABLE- 02/24
5,081.00 OMNDOR- SALES TAX
GENERAL ADMISSIONS
COMMUNITY CENTER
0674.4766
SALES TAX PAYABLE- 02/24
3,002.00 OMNDOR- SALES TAX
ROOM RENTALS
COMMUNITY CENTER
0674.4796
SALES TAX PAYABLE- 02/24
1,421.00 OMNDOR- SALESTAX
OTHER RECREATION FEES
COMMUNITY CENTER
0674.4818
SALES TAX PAYABLE- 02/24
12.00 OMNDOR- SALES TAX
ROOM RENTALS
PARK SERVICES
0675.4796
SALES TAX PAYABLE- 02/24
371.00 OMNDOR- SALESTAX
PARK FACILITY RENTAL
PARK SERVICES
SALES TAX PAYABLE- 02/24
38.00 OMNDOR- SALES TAX
SALES TAX PAYABLE
GENERAL FUND
SALES TAX PAYABLE- 02/24
(11,163.00) OMNDOR- SALES TAX
Lu
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FUEL TAX PAYABLE- 02/24
0621.6222
FUEL TAX PAYABLE- 02/24
FUEL TAX PAYABLE
GENERAL FUND
FUEL TAX PAYABLE- 02/24
SEWER MANAGEMENT
FUEL TAX PAYABLE- 02/24
SWEEPING
7733.6222
FUEL TAX PAYABLE- 02/24
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POSTAGE ALLOC. 02/24
POSTAGE ALLOC. 02/24
POSTAGE ALLOC. 02/24
POSTAGE ALLOC. 02/24
FUEL USAGE ALLOCATION- 02/24
FUEL USAGE ALLOCATION- 02/24
CAR/TRUCK WASHES-02/24
FUEL USAGE ALLOCATION- 02/24
CAR/TRUCK WASHES-02/24
POSTAGE ALLOC. 02/24
FUEL USAGE ALLOCATION- 02/24
CAR/TRUCK WASHES-02/24
INTERNAL CHARGES- 02/24
FUEL USAGE ALLOCATION- 02/24
POSTAGE ALLOC. 02/24
FUEL USAGE ALLOCATION- 02/24
CAR/TRUCK WASHES-02/24
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0
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CAR WASH
CAR/TRUCK WASHES
TRUCK WASH
00 00
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CAR/TRUCK WASHES-02/24
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LU
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Y Y Y
CC CC CC
a a a
0621.4622
INTERNAL CHARGES- 02/24
0621.6222
FUEL USAGE ALLOCATION- 02/24
0621.6240
CAR/TRUCK WASHES-02/24
w
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N O O
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POSTAGE ALLOC. 02/24
FUEL USAGE ALLOCATION- 02/24
FUEL USAGE ALLOCATION- 02/24
PR21-004 LIONS PARK PICKLEBALL
6937.6312
NTERNAL CHARGES- 02/24
PR24-001 CH 78 UNDERPASS
00
01
0
NTERNAL CHARGES- 02/24
CIF23-004 MARYSTOWN RD/TH169
6894.6312
NTERNAL CHARGES- 02/24
CIF23-001 REHAB/RECON/OVERLAY
6939.6312
NTERNAL CHARGES- 02/24
CIF24-001 &24-011-013 PROJECTS
6954.6312
NTERNAL CHARGES- 02/24
CIF20-014.4 EAGLE CREEK BLVD
6941.6312
NTERNAL CHARGES- 02/24
SAN24-003 LIFT STATION #16
6958.6312
NTERNAL CHARGES- 02/24
SEWER MANAGEMENT
SEWER MANAGEMENT
N O
N
N N
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0
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FUEL USAGE ALLOCATION- 02/24
CAR/TRUCK WASHES-02/24
SWEEPING
7733.6222
FUEL USAGE ALLOCATION- 02/24
EQUIPMENT REPAIR & MAINTENANCE
SWEEPING
0
0
CAR/TRUCK WASHES-02/24
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PROFESSIONAL SERVICES
PLANNING
RIVERFRONT NATIONAL REGISTER
NATIONAL REGISTER NOM
6,156.50 106 GROUP
6955.6327
254.50 106 GROUP
O
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2301.6765
7,754.20 ACOUSTICS ASSOCIATES INC
BUILDING REPAIRS & MAINTENANCE
z
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W
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0673.6315
2,975.00 AFFINITY PLUMBING LLC
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0321.6202
MEDICAL SUPPLIES
25.00 ALLINA HEALTH
0
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EQUIPMENT REPAIR & MAINTENANCE
w w w
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0321.6202
IN -VEHICLE CHARGERS
ANCOM TECHNICAL CENTER
0321.6240
PAGER REPAIR
ANCOM TECHNICAL CENTER
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0
00
0
PAGER REPAIR
ANCOM TECHNICAL CENTER
N
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SK1372 A/C
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APPLE FORD OF SHAKOPEE
APPLE FORD OF SHAKOPEE
APPLE FORD OF SHAKOPEE
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(226.56) APPLE FORD OF SHAKOPEE
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0
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EQUIPMENT REPAIR & MAINTENANCE
SK1361 PARTS
APPLE FORD OF SHAKOPEE INC
EQUIPMENT REPAIR & MAINTENANCE
SK1358 OUTSOURCE REPAIR
APPLE FORD OF SHAKOPEE INC
EQUIPMENT REPAIR & MAINTENANCE
INSPECTION
0331.6240
SK1032 PARTS
APPLE FORD OF SHAKOPEE INC
EQUIPMENT REPAIR & MAINTENANCE
ENGINEERING
0411.6240
SK1127 VALVE
APPLE FORD OF SHAKOPEE INC
00 Lo O cn
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BUILDING REPAIRS & MAINTENANCE
Y Y Y
CC CC CC
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0621.6202
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0621.6202
0621.6315
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0321.6202
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FORMS/CLOTH
FORMS/CLOTH
FORMS/CLOTH
FORMS/CLOTH
FORMS/CLOTH
FORMS/CLOTH
FORMS/CLOTH
FORMS/CLOTH
FORMS/CLOTH
z z z z z z z z z z
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W W W W LU W W W W W W
CC CC CC CC Gt Ce CC CC CC
LL LL LL LL LL LL LL LL LL LL LL
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BUILDING REPAIRS & MAINTENANCE
RIVER CITY CENTRE
2300.6315
KEYS FOR SUITE 275 MORTGAGE AV
33.60 ASSURED SECURITY
0
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SERVICE AWARDS
PERSONNEL - PAYROLL
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2301.6765
8,062.64 AXEL H OHMAN INC
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57,000.00 AXEL H OHMAN INC
0
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PROFESSIONAL SERVICES
EDA MANAGEMENT
2191.6327
TIF 10- BLOCKS 3&4
750.00 BAKER TILLY MUNICIPAL ADVISORS
PROFESSIONAL SERVICES
EDA MANAGEMENT
2191.6327
TIF 16- RAHR
750.00 BAKER TILLY MUNICIPAL ADVISORS
PROFESSIONAL SERVICES
EDA MANAGEMENT
2191.6327
TIF 17-AMAZON
750.00 BAKER TILLY MUNICIPAL ADVISORS
PROFESSIONAL SERVICES
TIF DIST #14 J&J / SANMAR
TIF 14- SANMAR
750.00 BAKER TILLY MUNICIPAL ADVISORS
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ICE ARENA
0673.6240
245.00 BECKER ARENA PRODUCTS INC
0
0
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14,770.80 BERWALD ROOFING CO INC
0
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ENGINEERING/DESIGN CONSULTANTS
SAN24-003 LIFT STATION #16
6958.6312
2,304.44 BLONDO CONSULTING LLC
ENGINEERING/DESIGN CONSULTANTS
SAN24-001 W END LIFT STATION
6889.6312
181.50 BOLTON & MENK INC
CO
ENGINEERING/DESIGN CONSULTANTS
PR23-002 RIVERBANK STABILIZATI
6934.6312
57,095.00 BOLTON & MENK INC
0
0
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CREDIT CARD FEES
BUILDING INSPECTION
0333.6650
62.50 BRIDGEPAY NETWORK SOLUTIONS LL
SERVICE AWARDS
PERSONNEL -PAYROLL
0123.6645
167.19 BROADWAY AWARDS
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36.28 BSN SPORTS LLC
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0321.6202
CRADLE -POINTS (X2)
CDW GOVERNMENT INC
BUILDING INSPECTION
0333.6740
CDW GOVERNMENT INC
MINOR EQUIP (NOT CAPITALIZED)
INFO TECH I.S. FUND
COMPUTER REPL - WARRANTIES
CDW GOVERNMENT INC
MINOR EQUIP (NOT CAPITALIZED)
INFO TECH I.S. FUND
2024 COMPUTER REPLACEMENT
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0333.6740
132.83 CDW GOVERNMENT INC
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NEW CITY HALL #10664951-0
CENTERPOINT ENERGY SERVCIES IN
0182.6365
LIBRARY #5230217-1
CENTERPOINT ENERGY SERVCIES IN
0311.6365
POLICE STATION
CENTERPOINT ENERGY SERVCIES IN
0321.6365
CENTERPOINT ENERGY SERVCIES IN
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FACILITIES #5264811-0
0421.6365
0621.6365
0621.6365
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0621.6365
Riverside Fields Park #99125
0621.6365
5 Bridge Dog Park #10531544-
0621.6365
Scenic Heights Park #5182993
Westminster Park #9152157-5
ICE ARENA
0673.6365
COMMUNITY CENTER
0674.6365
COMM CENTER #10927100-7
PARK SERVICES
0675.6365
YOUTH BUILDING #5170034-2
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0182.6334
952-233-3852 Library
0311.6334
612-E40-1102 911 Line
0311.6334
952-233-3844 police
0311.6334
952-496-7682 Police
0321.6334
952-233-3838 Fire Station #2
0321.6334
952-233-3855 Fire #1
0421.6334
952-233-3806 Streets
0441.6334
952-233-3806 Shop
952-233-3806 Parks
TELEPHONE
COMMUNITY CENTER
952-445-9010 ice arena
TELEPHONE
PARK SERVICES
0675.6334
952 233-3841 Youth Bldg
TELEPHONE
PARK SERVICES
0675.6334
952-233-3849 Schleper Stadium
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BUILDING I.S. FUND
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135.87 CINTAS CORP
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2500.6327
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6,005.02 CITYGATE ASSOCIATES
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PUBLIC SAFETY FUNDING
2500.6327
19,425.67 CNH ARCHITECTS
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0673.6339
COMCAST BUSINESS
DATALINES/INTERNET
COMMUNITY CENTER
0674.6339
COMCAST BUSINESS
EQUIPMENT LEASES
INFO TECH I.S. FUND
CITY HALL CABLE
COMCAST BUSINESS
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4.24 COMCAST BUSINESS
N
PROFESSIONAL SERVICES
PR25-001 HIGHVIEW PARK
6952.6327
DESIGN WORK
19,709.60 CONFLUENCE
0
0
0
WELLNESS PROGRAM
PERSONNEL - PAYROLL
0123.6471 WELLNESS
POP MACHINE CITY HALL
28.95 CUB FOODS SHAKOPEE
0
PROFESSIONAL SERVICES
0
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0171.6327
DAHLEN SIGN INSTALLS
1,040.00 DAHLEN SIGN COMPANY
0
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0673.6202
2,114.04 DALCO INC
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0674.6202
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COMMUNITY CENTER
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SANDVENTURE POOL
0672.6435
CONTAINER
130.00 DARTS PORTABLE STORAGE INC
0
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221.89 DAXKO LLC DBA GROUPEX PRO
0
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0421.6367
PW REFUSE - 30YD DUMPSTERS
627.41 DICK'S SANITATION INC
Page 129 of 147
Council Check Register
0
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RIVER CITY CENTRE
2300.6367
3-1-24 TRASH RCC
771.58 DICKS SANITATION SERVICES INC
co
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RECREATION PROGRAMS
0679.6202
PROGRAM ADMISSION/TICKETS
250.00 EAGAN, CITY OF
O
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EQUIPMENT REPAIR & MAINTENANCE
0311.6240
z
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N
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0321.6202
MEDICAL SUPPLIES
212.55 EMERGENCY MEDICAL PRODUCTS IN
N
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UNIFORMS/CLOTHING
W W
CC CC
LL LL
N N
N
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N N
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GEAR DECON AND REPAIR
3,226.95 EMERGENCY TECHNICAL DECON
GEAR DECON AND REPAIR
1,725.00 EMERGENCY TECHNICAL DECON
N
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SURFACE WATER MANAGEMENT
7731.6202
CATCH BASIN TUCK POINT
1,782.00 ESS BROTHERS & SONS INC
O
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PAYROLL CLEARING
0
566.06 EYEMED
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h
EQUIPMENT REPAIR & MAINTENANCE
0621.6240
0
LO
0
154.44 FACTORY MOTOR PARTS INC
MATERIALS
cc
0
LL
0621.6215
WEED CONTROL
1,046.92 FARMERS MILL & ELEVATOR INC
N
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SEWER MANAGEMENT
SK1393 PARTS
291.98 FLEETPRIDE
CO
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N
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SEWER MANAGEMENT
O
N
N
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N
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SK1072 SHAFT SEAL
137.70 FLEXIBLE PIPE TOOLS & EQUIPMEN
O
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0182.6202
FILTERS FOR AHU @ C.H.
G & B ENVIRONMENTAL INC
0182.6202
FILTERS FOR AHU @ LIBRARY
G & B ENVIRONMENTAL INC
N
0
0
0
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G & B ENVIRONMENTAL INC
N CO Cr
N• O N
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0311.6212
NAME TAGS- DP112
63.15 GALLS INC
Page 130 of 147
Council Check Register
0
co
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0
0
0
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Total Amount
w
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MAINT - FUEL SYSTEM
0456.6410
EKOS-MODULE
80.00 GE SOFTWARE INC
PROFESSIONAL SERVICES
SEWER MANAGEMENT
PROFESSIONAL SERVICES
SURFACE WATER MANAGEMENT
N
N
M cn
w w
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N
GOPHER STATE ONE -CALL INC
GOPHER STATE ONE -CALL INC
0 Ln Ln
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EQUIPMENT I.S. FUND
7800.1740 POLICE INTERNAL SERVICE
PD WRAP-231,232,233,234
3,890.00 GRAFIX SHOPPE INC
CO
EQUIPMENT LEASES
UNALLOCATED
0
154.95 GREAT AMERICA FINANCIAL SERVIC
PROFESSIONAL SERVICES
PR21-009 SCENIC HEIGHTS MASTER
6915.6327
HANSEN THORP PELLINEN OLSON IN
PROFESSIONAL SERVICES
PR21-009 SCENIC HEIGHTS MASTER
6915.6327
HANSEN THORP PELLINEN OLSON IN
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0321.6480
25.00 HEIER, DANIELLE
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RIVER CITY CENTRE
2300.6310
CONDO PRESENTATIONS
865.00 HELLMUTH & JOHNSON
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0421.6202
PROPANE FOR BLACKTOP TRUCK
59.39 HENNEN'S AUTO SERVICE CTR
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2301.6765
912.00 HIGH PERFORMANCE COATINGS INC
N
2301.6765
1,435.45 HOFFMAN & MCNAMARA NURSERY & L
BUILDING REPAIRS & MAINTENANCE
0421.6315
HOSTY @ 500 BUILDING
662.61 HOTSY MINNESOTA
PRINTING/PUBLISHING
COMMUNICATIONS
SPRING 2024 SNAPSHOT
HOUSE OF PRINT
PRINTING/PUBLISHING
RECREATION
0671.6336
P&R HALF OF SPRING BROCHURE
HOUSE OF PRINT
• O 0
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N ^ cit0
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CLEANING SERVICES
m
CITY HALL MATS
175.94 HUEBSCH CO
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Page 131 of 147
Council Check Register
0
D
00
0
0
0
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BUILDING REPAIRS & MAINTENANCE
LU
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LL
Lf1
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N
M
0
00
148.27 HUEBSCH CO
CO
PROFESSIONAL SERVICES
LU
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0
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0311.6327 16.710 PUBLIC SAFETY PARTNERSH
WELLNESS INSERVICE TRAINING
1,012.50 (HEALTH
VI VI VI VI VI VI Ln 00 00
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0121.6202
COMMUNICATIONS
0125.6202
ELECTIONS
0132.6202
SUPPLIES FOR POLICE
0311.6202
SUPPLIES FOR POLICE
INSPECTION
LLJ
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0441.6202
UNALLOCATED
UNALLOCATED
N N
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0321.6202
OFFICE SUPPLIES
INNOVATIVE OFFICE SOLUTIONS, L
COMMUNITY CENTER
0674.6202
INNOVATIVE OFFICE SOLUTIONS, L
r
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BUILDING REPAIRS & MAINTENANCE
V_
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0311.6315
SALLY PORT FILTERS
12.04 INTERNATIONAL FILTRATION SERVI
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0321.6480
25.00 JELLINGER, KEITH
0
BUILDING REPAIRS & MAINTENANCE
m
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495.00 JOHNSON CONTROLS FIRE PROTECT(
BUILDING REPAIRS & MAINTENANCE
ICE ARENA
0673.6315
FIRE SPRINKLER TESTING
JOHNSON CONTROLS FIRE PROTECT(
BUILDING REPAIRS & MAINTENANCE
ICE ARENA
0673.6315
FIRE ALARM TESTING
BUILDING REPAIRS & MAINTENANCE
COMMUNITY CENTER
0674.6315
FIRE ALARM TESTING
BUILDING REPAIRS & MAINTENANCE
COMMUNITY CENTER
JOHNSON CONTROLS
7 7
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MAYOR & COUNCIL
ATTORNEY
ADMINISTRATION
ATTORNEY
ATTORNEY
z
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ATTORNEY
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TIF DIST#15 ALL SAINTS/TRIDENT
O 0 0 O 0 0 0 O
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KENNEDY & GRAVEN CHRTD
LEGAL SERVICES
KENNEDY & GRAVEN CHRTD
KENNEDY & GRAVEN CHRTD
KENNEDY & GRAVEN CHRTD
POLICE ATTORNEY
KENNEDY & GRAVEN CHRTD
KENNEDY & GRAVEN CHRTD
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873.50 KENNEDY & GRAVEN CHRTD
AFFORDABLE HOUSING POOL
44.00 KENNEDY & GRAVEN CHRTD
Page 132 of 147
Council Check Register
0
co
m
0
0
0
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ATTORNEY
CIF20-014.4 EAGLE CREEK BLVD
KENNEDY & GRAVEN CHRTD
KENNEDY & GRAVEN CHRTD
BA22-015 SANDVENTURE RENOVATIO ATTORNEY
LEGAL SERVICES
KENNEDY & GRAVEN CHRTD
0 O
O O
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N l0
DEFERRED REV - OTHER
RECREATION
0671.2630
REFUND USER CREDIT
90.00 KIMORI, EVELLYNE
z
0
W
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0674.4770
REFUND SWIM LESSONS
45.00 KIMORI, EVELLYNE
PROFESSIONAL SERVICES
SEWER MANAGEMENT
7711.6327
KORTERRA LOCATING SERVICE
KORTERRA, INC
PROFESSIONAL SERVICES
SURFACE WATER MANAGEMENT
7731.6327
KORTERRA LOCATING SERVICE
KORTERRA, INC
O O O
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3,088.00 KRISS PREMIUM PRODUCTS, INC
0
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0
M
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M
0
662.50 KRISS PREMIUM PRODUCTS, INC
O
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MEMBERSHIPS
COMMUNITY CENTER
0674.4762
REFUND MEMBERSHIP
317.50 KURBIS, PHIL
0
UNION DUES PAYABLE
PAYROLL CLEARING
J
0
cc
0
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2,538.00 LAW ENFORCEMENT LABOR SERVICES
UNION DUES PAYABLE
PAYROLL CLEARING
0912.2142
0
0
0
M
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
SH1055347272 RIDGE CREEKTRL
750.00 LENNAR
C.O. CHARGE PAYABLE
ESCROW FUND
SH105615 7236 RIDGE CKTRL
750.00 LENNAR
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
SH 105776
750.00 LENNAR
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
SH 105262 7260 RIDGE CREEK
750.00 LENNAR
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
SH 105261 7212 RIDGE CREEK
750.00 LENNAR
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
SH106544 7221 RIDGE CREEK
750.00 LENNAR
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
SH105428 7265 RIDGE CREEK
750.00 LENNAR
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
SH104838 7297 OAKRIDGE TRL
750.00 LENNAR
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
BLDR SH2065
750.00 LENNAR
w w w w w w w
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ESCROW FUND
ESCROW FUND
ESCROW FUND
ESCROW FUND
ESCROW FUND
ESCROW FUND
N
M M M M M M M
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SH1055347272 RIDGE CREEKTRL
1,000.00 LENNAR
SH105615 7236 RIDGE CKTRL
1,000.00 LENNAR
SH 105776
1,000.00 LENNAR
SH 105262 7260 RIDGE CREEK
1,000.00 LENNAR
SH 105261 7212 RIDGE CREEK
1,000.00 LENNAR
SH106544 7221 RIDGE CREEK
1,000.00 LENNAR
SH105428 7265 RIDGE CREEK
1,000.00 LENNAR
Page 133 of 147
Council Check Register
0
0
0
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x
0
w
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EROSION CONTROL PAYABLE
ESCROW FUND
SH104838 7297 OAKRIDGE TRL
1,000.00 LENNAR
EROSION CONTROL PAYABLE
ESCROW FUND
SH105434 7333 OAKRDIGE TRAL
1,000.00 LENNAR
w w Lu Lu Lu W Lu Lu Lu
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ESCROW FUND
8040.2372
SH1055347272 RIDGE CREEK TRL
1,500.00 LENNAR
ESCROW FUND
8040.2372
SH105615 7236 RIDGE CKTRL
1,500.00 LENNAR
ESCROW FUND
8040.2372
SH 105776
1,500.00 LENNAR
ESCROW FUND
SH 105262 7260 RIDGE CREEK
1,500.00 LENNAR
ESCROW FUND
8040.2372
SH 105261 7212 RIDGE CREEK
1,500.00 LENNAR
ESCROW FUND
8040.2372
1,500.00 LENNAR
ESCROW FUND
8040.2372
SH105428 7265 RIDGE CREEK
1,500.00 LENNAR
ESCROW FUND
SH104838 7297 OAKRIDGE TRL
1,500.00 LENNAR
ESCROW FUND
8040.2372
SH105434 7333 OAKRDIGE TRAL
1,500.00 LENNAR
O
O
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
SH107357 7229 RIDGE CREEK TRL
750.00 LENNAR HOMES
EROSION CONTROL PAYABLE
ESCROW FUND
SH107357 7229 RIDGE CREEK TRL
1,000.00 LENNAR HOMES
RESID LANDSCAPE PAYABLE
ESCROW FUND
8040.2372
SH107357 7229 RIDGE CREEK TRL
1,500.00 LENNAR HOMES
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N N N
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PATCH FRAMES
54.23 LINK LUMBER INC
QUARRY CHANGING STATION
96.72 LINK LUMBER INC
239.20 LINK LUMBER INC
LO 00
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18,065.61 LOFFLER BUSINESS SYSTEMS INC
18,740.10 LOFFLER BUSINESS SYSTEMS INC
PRINTING/PUBLISHING
0311.6336
LAMPMAN BUS. CARDS
51.00 LYN-MAR PRINTING
PRINTING/PUBLISHING
BUILDING INSPECTION
0333.6336
714.00 LYN-MAR PRINTING
0
0
1.6
00
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0321.6202
286.22 MACQUEEN EMERGENCY GROUP
V VI
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EQUIPMENT REPAIR & MAINTENANCE
00 • 00 00 00
LL LL Ll Ll
0321.6202
MACQUEEN EMERGENCY GROUP
0321.6202
MACQUEEN EMERGENCY GROUP
0321.6212
MACQUEEN EMERGENCY GROUP
0321.6240
MACQUEEN EMERGENCY GROUP
MINOR EQUIP (NOT CAPITALIZED)
PUBLIC SAFETY FUNDING
2500.6204
MACQUEEN EMERGENCY GROUP
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Page 134 of 147
Council Check Register
0
co
m
0
W
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Total Amount
PROFESSIONAL SERVICES
PERSONNEL - PAYROLL
N
m
m
MANAGEMENT ASSESSMENTS
4,000.00 MARTIN-MCALLISTER
0
0
PROFESSIONAL SERVICES
RECREATION PROGRAMS
0679.6327
AOA (LIGHTS TOUR
1,092.00 MEDICINE LAKE TOURS
O
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MET COUNCIL SEWER DISPOSAL CHG
SEWER MANAGEMENT
7711.6369
218,977.51 METRO COUNCIL ENVIRO SERVICES
O
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METRO SAC CHARGES
SANITARY SEWER UTILITY FUND
MET SAC PAYMENT
66,424.05 METRO COUNCIL ENVIRO SERVICES
EQUIPMENT REPAIR & MAINTENANCE
SEWER MANAGEMENT
z
MID COUNTY FABRICATING INC
EQUIPMENT REPAIR & MAINTENANCE
SEWER MANAGEMENT
PUMP BASKET
MID COUNTY FABRICATING INC
O
47
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16,435.00 MILLER BROTHERS EXCAVATING
0
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LU
LU
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0441.6202
SHOP WELDING SUPPLIES
25.16 MINNEAPOLIS OXYGEN CO
PROFESSIONAL SERVICES
BUILDING INSPECTION
0333.6327
MINNESOTA OCCUPATIONAL HEALTH
PROFESSIONAL SERVICES
RECREATION
0671.6327
MINNESOTA OCCUPATIONAL HEALTH
0 0
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CONFERENCE/SCHOOL/TRAINING-ALL
ENGINEERING
0411.6472
MINNESOTA OCCUPATIONAL HEALTH
CONFERENCE/SCHOOL/TRAINING-ALL
0421.6472
MINNESOTA OCCUPATIONAL HEALTH
CONFERENCE/SCHOOL/TRAINING-ALL
0621.6472
MINNESOTA OCCUPATIONAL HEALTH
CONFERENCE/SCHOOL/TRAINING-ALL
SURFACE WATER MANAGEMENT
7731.6472
MINNESOTA OCCUPATIONAL HEALTH
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DARE FINES
2130.6472
DARE TRAINING STOCKMAN
1,450.00 MN DARE INC
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
C.O. CHARGE PAYABLE
ESCROW FUND
8040.2370
EROSION CONTROL PAYABLE
ESCROW FUND
EROSION CONTROL PAYABLE
ESCROW FUND
EROSION CONTROL PAYABLE
ESCROW FUND
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Page 135 of 147
Council Check Register
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ESCROW FUND
EROSION CONTROL PAYABLE
ESCROW FUND
EROSION CONTROL PAYABLE
ESCROW FUND
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8040.2372
ESCROW FUND
8040.2372
ESCROW FUND
ESCROW FUND
8040.2372
ESCROW FUND
8040.2372
ESCROW FUND
8040.2372
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0674.6326
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0675.6326
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0421.6240
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0441.6240
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0441.6240
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0441.6240
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0671.6240
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7731.6240
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Page 136 of 147
Council Check Register
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co
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LIFE PAYABLE
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0912.2136
864.00 NCPERS GROUP LIFE INS
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14,800.00 NEXT STEPS LEARNING CENTER
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1,540.73 NORTHLAND BUSINESS SYSTEMS INC
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0321.6420
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0674.6202
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0674.6202
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248.24 OXYGEN SERVICE COMPANY
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427.19 PEARSON,JAMIE
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0123.6310
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3,129.00 PEMBERTON LAW PLLP
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4,000.00 PLAN IT SOFTWARE LLC
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0671.6202
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0673.6202
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1,541.90 PRO -TECH DESIGN
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170.00 R&R SPECIALTIES OF WISCONSIN I
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0123.6472
SAFE ASSURE TRAINING
1,650.20 SAFEASSURE CONSULTANTS INC
CONFERENCE/SCHOOL/TRAINING-ALL
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SAFE ASSURE TRAINING
1,650.17 SAFEASSURE CONSULTANTS INC
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1,650.17 SAFEASSURE CONSULTANTS INC
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1,650.17 SAFEASSURE CONSULTANTS INC
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1,650.17 SAFEASSURE CONSULTANTS INC
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7731.6472
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1,650.17 SAFEASSURE CONSULTANTS INC
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24001437 SANG
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2400.6327
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85,662.72 SCOTT CO TREASURER
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OPIOID SETTLEMENT
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(4,810.86) SCOTT CO TREASURER
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Council Check Register
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CC CC CC
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0331.6362
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H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H
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Page 139 of 147
Council Check Register
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UUUUUUUUUUU V UUUUUUUUOUVUUUUUUUUUU
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0451.6362
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0451.6364
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0451.6366
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0621.6202
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0673.6327
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0411.6336
88.66 SOUTHWEST NEWS MEDIA
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6909.6312
INVOICE #16
1,206.72 SRF CONSULTING GROUP INC
ENGINEERING/DESIGN CONSULTANTS
CIF23-004 MARYSTOWN RD/TH169
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28,144.02 SRF CONSULTING GROUP INC
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CIF20-014.10 12TH AVE DRIVEWAY
6897.6312
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308.48 SRF CONSULTING GROUP INC
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CIF20-014.4 EAGLE CREEK BLVD
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2300.6315
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THE GROUNDS CREW LLC
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RCC DE-ICING 2-16-24
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m m
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Community Development
00
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DATALINES/INTERNET
SEWER MANAGEMENT
7711.6339
IPad 6th Generation
DATALINES/INTERNET
SEWER MANAGEMENT
7711.6339
iPad 9th Generation
TELEPHONE
SURFACE WATER MANAGEMENT
7731.6334
TELEPHONE
SURFACE WATER MANAGEMENT
7731.6334
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DATALINES/INTERNET
SURFACE WATER MANAGEMENT
7731.6339
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Council Check Register
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FEBRUARY MILEAGE
24.12 WECKMAN, KIM
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0311.6410
CLEAR FOR POLICE DEPARTMENT
WEST PAYMENT CTR
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6909.6327
1,002.25 WESTWOOD PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
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GRAVEL PIT EAW
N
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EAW REIMBURSABLE
ENGINEERING/DESIGN CONSULTANTS
PR24-001 CH 78 UNDERPASS
6951.6312
6888.6312
INVOICE #44
ENGINEERING/DESIGN CONSULTANTS
SURFACE WATER MANAGEMENT
ENGINEERING/DESIGN CONSULTANTS
SURFACE WATER MANAGEMENT
N N
m m
w w
m m
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f
V V V V V
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WSB & ASSOC
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WSB & ASSOC
WSB & ASSOC
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WSB & ASSOC INC
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w w w w
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0421.6362
498.89 XCEL ENERGY
0
m
m
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ELEC INTERM REFUND
(333.72) XCEL ENERGY
SEWER MANAGEMENT
7711.6362
10.81 XCEL ENERGY
SEWER MANAGEMENT
0
m
ELEC INTERM REFUND
XCEL ENERGY
LO
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1,413,159.98 GRAND TOTAL
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Page 146 of 147
Funds transferred electronically March 7, 2024 to March 19, 2024
PAYROLL $410,755.16
FIT/FICA $114,347.29
STATE INCOME TAX $24,764.51
PERA $118,688.89
HEALTH CARE SAVINGS PLAN $16,518.70
HEALTH SAVINGS ACCT $12,485.19
NATIONWIDE DEF COMP $7,148.18
MISSION SQUARE $4,995.25
MSRS $5,621.89
JOHN HANCOCK $3,102.57
Tax Levy (MN Revenue) $0.00
Child Support $338.71
ALERUS
Medica
AFLAC $699.02
NIS
METLIFE
Total $719,465.36
Page 147 of 147