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April 02, 2024
FE. Shakopee City Council April 2, 2024 7:00 PM City Hall, 485 Gorman St. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. Key strategies: 1. Financial stability 2. Enhancing community strengths 3. Effective public services 4. Communication Mayor Matt Lehman presiding 1. Roll Call 2. Pledge of Allegiance 3. Approval of Agenda 4. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) A. Administration *4. A.1. *City Council Minutes *4. A.2. *Shakopee Fire Department Relief Association Bylaw Amendments *4. A.3. *Voluntary Dissolution of the Shakopee Fire Department Relief Association and Establishment of Part -Time Firefighter Positions *4. A.4. *Firehouse Subs Public Safety Foundation Quarterly Grant Application *4. A.S. *Minnesota Department of Human Services' Live Well At Home Program Grant Application *4. A.6. *Minnesota Department of Public Safety's Pathways to Policing Program Grant Award *4. A.7. *2023 Year-end General Fund Transfers and Assignment of Fund Balance Page 1 of 266 *4. A.B. *Approve a THC License for Shahin Property Management LLC. dba Shakopee Outlet Plus B. Fire *4. B.1. *Donation from Shakopee Eagles Aerie #4120 *4. B.2. *2023 Fire Department Year in Review C. Parks and Recreation *4. C.1. *Approval of 2024 Concession Agreements *4. C.2. *Shakopee Youth Football - Scoreboard Proposal *4. C.3. *Accept Monetary Donations from Shakopee Soccer Association D. Planning and Development *4. D.1. *Preliminary Plat of Countryside 3rd Addition *4. D.2. *Final Plat of Highview Park 2nd Addition *4. D.3. *Underground Electrical Service Agreement with SPU for Lions Park *4. D.4. *Resolution Setting a Public Hearing for a Proposed Vacation of Drainage and Utility Easement at 2133 Pike Lake Road E. Public Works *4. E.1. *Equipment Purchases *4. E.2. *2024 Trail Sealcoating 5. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 6. Business removed from consent will be discussed at this time 7. Recess for Economic Development Authority Meeting 8. Reconvene 9. General Business 10. Reports 10. A City Bill List 10.B.Liaison and Administration Page 2 of 266 11. Other Business 12. Adjournment to Tuesday, April 16, 2024 at 7 p.m. Page 3 of 266 *4.A.1. Shakopee City Council April 2, 2024 FROM: Lori J. Hensen, City Clerk TO: Mayor and Council Members Subject: City Council minutes from March 6, 2024. Policy/Action Requested: Approve the minutes of March 6, 2024. Recommendation: Approve the minutes of March 6, 2024. Discussion: Budget Impact: ATTACHMENTS: o March 6, 2024 Page 4 of 266 Shakopee City Council Minutes March 6, 2024 7:00 PM City Hall, 485 Gorman St. Mayor Matt Lehman presiding 1. Roll Call Present: Mayor Matt Lehman, Council Members Jay Whiting, Angelica Contreras, Jim DuLaney, Jesse Lara Staff Present: City Administrator Bill Reynolds, Assistant City Administrator Chelsea Petersen, City Attorney Siobhan Tolar, City Engineer Alex Jordan, City Clerk Lori Hensen, Planning/Development Director Michael Kerski, Police Chief Jeff Tate, Park/Recreation Director Kelsi McNutt, Public Works Director Bill Egan, Interim Fire Chief Mike Scott 2. Pledge of Allegiance 3. Special Presentation 3.A. Officer of the Year Informational only 3.B. Appreciation of Boards and Commissions Informational only 4. Approval of Agenda Council Member Jay Whiting made a motion to approve the agenda, second by Council Member Jim DuLaney and the motion passed. 5-0 5. Consent Business - (All items listed in this section are anticipated to be routine. After a discussion by the Mayor there will be an opportunity for members of the Council to remove any items from the consent agenda for individual discussion. Those items removed will be considered following the Public hearing portion of the agenda. Items remaining on the Consent Agenda will not be discussed and will be approved in one motion.) Council Member Jesse Lara made a motion to approve the consent agenda, second by Council Member Angelica Contreras and the motion passed. Page 5 of 266 5-0 A. Administration *5. A.1. *City Council Minutes Approve the minutes of February 20, 2024. *5. A.2. *Approve 3.2 On -Sale, Wine and Sunday Liquor licenses for The Golf Garage LLC. Approve 3.2 On -Sale, Wine and Sunday liquor licenses for The Golf Garage LLC., located at 1282 Vierling Drive East. *5. A.3. *FEMA Assistance to Firefighters Grant Application Adopt Resolution R2024-032, approving an application to the FEMA Assistance to Firefighter grant (AFG). *5. A.4. *Minnesota DNR Conservation Partners Legacy Expedited Projects Grant Application Adopt Resolution R2024-033, approving an application to the Minnesota (MN) DNR Conservation Partners Legacy (CPL) Expedited Projects program grant. *5. A.S. *Public Works Union Contract Approval of Tentative Agreement *5. A.6. *Authorize Advertisement for Bids on Fire Station 1 Remodel Authorize the advertisement for bids for the remodel of Fire Station 1. *5. A.7. *Approve Contract for Construction Management Services with Terra Construction Approve Contract for Construction Management Services with Terra Construction. B. Engineering *5. B.1. *Approval of 2024 Tree Purchase Orders Approve the 2024 Tree Purchase Orders. *5. B.2. *Contract Award for 2024 Cured -In -Place Sewer Pipe Lining Adopt Resolution R2024-029, accepting bids and awarding a contract in the amount of $442,797.09 to Insituform Technologies USA, LLC, for the 2024 Cured -In -Place Sewer Pipe Lining Project SEWER-23-001. *5. B.3. *Colburn Drive Extension - Approve Plans and Authorize Bidding Adopt Resolution R2024-028, approving plans and specifications and ordering Page 2 of 266 advertisement for bids for the Colbum Drive Extension Project. C. Fire *5. C.1. *Surplus Property and Purchase Truck 1. Declare the current fire engine/water tender truck surplus property and authorize its sale to the City of Ham Lake, MN for $410,000. 2. Declare the current fire brush truck 2 surplus property, authorize its sale, and authorize the use of Brindlee Mountain to advertise and sell it. 3. Approve the purchase of a new water tender truck from Custom Fire through Sourcewell for $618,168.54 *5. C.2. *Donation from Home Depot Approve the acceptance of the donation of a toolbox from Home Depot. D. Planning and Development *5. D.1. *General Conditions Amendment to Kraus Anderson's Contract for SandVenture Approve a $70,000 General Conditions contingency to the Kraus Anderson contract. E. Police *5. E.1. *Internet Crimes Against Children Task Force Renewal Agreement Adopt Resolution R2024-034. F. Public Works *5. F.1. *Surplus Equipment and Property Declare certain equipment and property as surplus (see attached list). *5. F.2. *Recycling Grant for Clean -Up Days Approve the Scott County sub -grant program participation and funding and authonze execution of the Recycling Program Agreement for 2024. 6. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides an opportunity for the public to address the Council on items which are not on the agenda. Comments should not be more than five minutes in length. The Mayor may adjust that time limit based upon the number of persons seeking to comment. This comment period may not be used to make personal attacks, to air personality grievances, to make political endorsements or for political campaign purposes. Council Page 3 of 266 Members will not enter into a dialogue with citizens, and questions from Council will be for clarification only. This period will not be used to problem solve issues or to react to the comments made, but rather for informational purposes only. 7. Business removed from consent will be discussed at this time. 8. Recess for Economic Development Authority Meeting Council Member Jesse Lara made a motion to recess to the EDA, second by Council Member Jim DuLaney and the motion passed. 5-0 9. Reconvene 10. General Business A. Engineering 10. A.1. Contract with Corrective Asphalt Materials for Reclamite Pavement Preservation Council Member Jay Whiting made a motion to approve a contract with Corrective Asphalt Materials, LLC in the amount of $85,956.00 for the 2024 Pavement Preservation Reclamite Treatment, second by Council Member Jim DuLaney and the motion passed. 5-0 B. Planning and Development 10. B.1. Adoption of Ordinance 02024-001 Creating an Entertainment Overlay Zone Council Member Jesse Lara made a motion to adopt Ordinance 02024-001 creating an Entertainment Overlay District specifically for the Amphitheater area and the area to the south per the included map, second by Council Member Angelica Contreras and the motion passed. 4-1 Nays: Whiting C. Police 10. C.1. 2023 Police Department Annual Report Informational only Page 8 of 266 11. Reports 11.A. City Bill List Informational only 11.B. Liaison and Administration Informational only 12. Other Business 13. Adjournment to Tuesday, March 19, 2024, at 7 p.m. Council Member Jesse Lara made a motion to adjourn to Tuesday, March 19, 2024, at 7:00 pm, second by Council Member Angelica Contreras and the motion passed. 5-0 Page 9 of 266 *4.A.2. Shakopee City Council April 2, 2024 FROM: Nate Reinhardt, Finance Director TO: Mayor and Council Members Subject: Shakopee Fire Department Relief Association Bylaw Amendment Including a Pension Benefit Increase Request. Policy/Action Requested: Adopt Resolution R2024-049, approving the amendment of the Shakopee Fire Department Relief Association bylaws including a pension benefit increase, change in the calculation for computing benefits from completed years to completed months of service, and an increase in fire relief board officer compensation levels. Recommendation: Adoption Discussion: The Shakopee Fire Department Relief Association (SFDRA) approved an amendment to the Association's bylaws at their member meeting on March 25, 2024. In order for the bylaw amendment to become effective, it needs to be approved by the City Council. The bylaw amendment becomes effective upon City Council approval with the pension benefit increase effective April 15, 2024. The bylaw amendments are in coordination with the voluntary dissolution of the relief association. The bylaws are attached showing the proposed amendments. Appendix A and Appendix C of the attached bylaws includes a summary of the changes and also a history of bylaw amendments. The yellow highlighted areas of the bylaws are the areas that are changing. There are three changes incorporated in the bylaw changes. 1) Request for a change in the pension benefit level. In 2017, the council adopted a guideline for approving benefit increases for the SFDRA. Page 10 of 266 The goal of the guideline is to ensure the SFDRA assets are sufficiently funded compared to the liabilities before requesting a pension benefit from the council. The guideline helps ensure that no additional city contribution is required to fund the pension benefit increase request. Below is a recap of the pension benefit guideline. The recommended FCP and corresponding per year of service pension benefit percentage increases are as follows: 1. FCP less than 112% - no increase 2. FCP 112% or greater - 3% increase 3. FCP 117% or greater - 4% increase 4. FCP 122% or greater - 5% increase 5. FCP 127% or greater - 6% increase The guideline also further stipulates the actual dollar amount increase would be rounded to the nearest twenty -five -dollar increment. Based on the Funding Coverage Percentage (FCP) of 126.4 percent as of December 31, 2023, the SFDRA is requesting an increase of 5 percent or $550 per year of service, bringing the total yearly pension benefit to $11,375 2) Change in definition of "years of active service" A proposed change to the calculation for computing benefits from completed years or service to completed months of service. This change is necessitated by the dissolution of the association to provide a credit for active members who have completed a partial year of service. The benefit payout will be based on full months of completed service. 3) Increase in Fire Relief Officer compensation levels Included as Appendix D an increase in compensation levels is proposed for Fire Relief Board members to account for the additional work related to the dissolution and distribution of the fire relief association and pension plan. Budget Impact: City staff and the Relief Board have reviewed the impact of the proposed bylaw changes and confirmed the current balances provide funding sufficient to support these changes. However, state aid, investment balances and administrative costs are estimates that are subject to change. Investments are in the process of being allocated to safer investment options to further reduce any investment risk. A reconciliation of investment balances and required payouts has been included. Page 11 of 266 ATTACHMENTS: a R2024-049 SFDRA Bylaws Amendment a SFDRA Proposed Bylaws a SFDRA Reconciliation Page 12 of 266 RESOLUTION R2024-049 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA APPROVING AN AMENDMENT TO THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION BYLAWS INCLUDING A PENSION BENEFIT INCREASE WHEREAS, the City of Shakopee (City) and the Shakopee Fire Department (SFD) strive to provide excellent facilities and equipment while also compensating SFD Firefighters through an hourly rate and through payment of a pension benefit for each year of service; and WHEREAS, the pension benefit is funded by the Shakopee Firefighters Relief Association (SFDRA), which operates independently of the SFD and is guided by its own bylaws; and WHEREAS, the SFDRA membership approved at its March 25, 2024 membership meeting an amendment to its current bylaws including a pension benefit increase, change in the calculation for computing benefits from completed years to completed months of service, increase in fire relief board officer compensation levels; and WHEREAS, in July 2017, the City Council adopted a guideline for approving pension benefit increases for the SFDRA. The goal of the guideline is to ensure the SFDRA assets are sufficiently funded compared to the liabilities before requesting a pension benefit from the City Council; and WHEREAS, the SFDRA pension has been 100 percent funded since 2013 and the City has not contributed any additional funds since 2014; and WHEREAS, based on the December 31, 2023 Funding Coverage Percentage of 126.4 percent, the SFDRA is requesting an increase of 5 percent or $550 per year of service, rounded down to the nearest twenty -five -dollar increment, bringing the total yearly pension benefit to $11,375; and WHEREAS, the SFDRA is requesting a change in the calculation for computing benefits for active members from completed years to completed months of service; and WHEREAS, the SFDRA is requesting an increase in fire relief board officer compensation levels to account for the additional work related to the dissolution of the relief association; and WHEREAS, the SFDRA bylaw amendment is effective April 2, 2024 with the pension benefit increase becomes effective April 15, 2024. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, hereby approves the bylaw amendments for the Shakopee Fire Department Relief Association including a pension benefit increase of 5 percent or $550 for a total 1 Page 13 of 266 yearly pension benefit of $11,375, change in calculation for computing benefits from completed years to completed months of service, and increase in fire relief board officer compensation levels. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota held this 2nd day of April 2024. ATTEST: City Clerk Mayor of the City of Shakopee 2 Page 14 of 266 RESTATED BYLAWS OF SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION The Bylaws of the Relief Association are hereby amended in their entirety and restated effective as of April 2, 2024. ARTICLE I NAMES As provided in the Articles of Incorporation, the name of this organization shall be the Shakopee Fire Department Relief Association (the "Association"). The Shakopee Fire Department Relief Association is exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code. Contributions to the Association are tax deductible under section 170 of the Code. ARTICLE II DEFINITIONS General Definitions Whenever appropriate, words used herein in the singular shall include the plural, the plural may be read as the singular, and the masculine shall include the feminine. The following words and phrases when used herein shall have the following meanings except as otherwise required by the context in which they are used: "Active Member" is a member of the Association who is eligible for benefits and is currently meeting the minimum firefighter and service standards of the Shakopee Fire Department or the Fire Chief. As of July 1, 2006 Active Members must be Volunteer Firefighters as defined in Appendix B Section 2.1.bb of the Plan attached hereto. "Board of Trustees" or "Board" shall mean the Board of Trustees of the Relief Association, and shall perform the functions and assume the same duties as a Board of Directors under Minnesota Statutes, Chapter 3l 7A. "Deferred Member" is a member of the Association who has retired or been terminated from the Fire Department but has not taken a distribution of benefits. "Fire Department" is the Fire Department serving the Municipality. Bylaws V2024-1 1 Page 15 of 266 "General Fund" shall mean the fund established pursuant to Minnesota Statutes, Section 424A.06 that holds the funds received from dues, fines, initiation fees, entertainment revenues and any money or property donated, given, granted or devised by any person, for unspecified uses. "Material Financial Interest" is a financial interest or expectation of any kind on the part of a Board member or Relative, which is substantial enough to reasonably affect the judgment of the Trustee who has a conflict of interest. The term "financial interest" includes any and all monetary expectations and exists when a Board member or Relative has rights (whether or not a Deferred Member or beneficiary) to be paid compensation, retiree benefits, or to have their expenses reimbursed or obligations or other liabilities repaid, etc. (See Article IX Fiduciary Responsibility.) "Municipality" is the City of Shakopee. "Municipal Trustees," formerly known as `ex -officious,' are members of the Board of Trustees designated solely by the Municipality and shall include the two appointed or elected officials and the fire chief, as further defined in Section 5.1 herein. "Relative" is a member of one's family and includes spouses, parents, children, siblings, in- laws, aunts, uncles, first cousins, step-parents, step -children, and may include other family members such as common-law partners or long-time companions, of a Trustee who has a conflict of interest. (See Article IX Fiduciary Responsibility.) "Special Fund" shall mean the fund as defined in Section 2.1 of the Plan attached hereto. "Supermajority" is required when there is a conflict of interest on an item to be voted on by the Board of Trustees because one or more Trustees have a Material Financial Interest. A Supermajority is the majority of those Trustees after subtracting the Trustee(s) who has a conflict of interest (e.g., Nine (9) Trustees less two (2) with a conflict = Seven (7). Supermajority would require four (4) Trustees to vote in favor to pass the motion). (See Article IX Fiduciary Responsibility.) ARTICLE III PURPOSE As provided in the Articles of Incorporation, the purpose of the Association is to provide retirement relief and other benefits to members and their dependents. For purposes of Chapter 424A of Minnesota Statutes, the Association is a governmental entity that receives and manages public funds to provide retirement and ancillary benefits for individuals providing the governmental services of firefighting and, if applicable, emergency response. The Association may also raise funds from private sources to furnish fire and emergency equipment for the Fire Department, and for other purposes deemed necessary and appropriate by the Association to the extent permitted by law. Benefits paid to members and their dependents shall be funded exclusively through governmental sources and, to the extent provided by State law, through restricted donations. Bylaws V2024-1 2 Page 16 of 266 ARTICLE IV MEMBERSHIP 4.1 Admission. All firefighters of the Fire Department are members of the Association and shall be eligible for benefits, except as otherwise stated in these bylaws. An application for membership shall be completed on the Membership Application and Beneficiary Designation form to become eligible for benefits in the Association. Upon approval of the member's application, such member shall accrue service credit for all active service while in probationary status. 4.2 Membership Duties. The Association does not require membership duties. 4.3 Dues. Annual member dues, if any, shall be determined in the annual meeting, and may be modified at any regular or special meeting of the membership. The members shall adopt written policies and procedures for the collection of dues, including penalties for the failure to timely pay dues. Penalties may include classifying members who are not current with their dues as ineligible to accrue active service credit during the period or periods while dues are outstanding. Penalties for failure to pay dues shall not include forfeiture of benefits that have accrued prior to such failure. Volunteer Firefighter's Benefit Association of Minnesota annual dues shall be paid for each member, paid or volunteer, from the special fund. 4.4 Member Voting Rights. Each Active Member shall be entitled to one (1) vote on any matter voted upon by the membership. Deferred Members are not entitled to vote. Voting by proxy/absentee ballot is permitted following the procedures set forth in Section 4.5. 4.5 Proxy/Absentee Ballot. Member Voting: If permitted by the Board prior to a meeting, voting members may cast votes by submitting an absentee ballot provided by the Board that is signed by the member and deposited in the ballot box set out by the Board. Submission of an absentee ballot shall constitute a proxy to the officer of the Association designated and authorized on the ballot who is bound to cast the member's vote in accord with the member's ballot choices. The member may withdraw his/her proxy/absentee ballot by attending a meeting and voting in person. Use of proxies/absentee ballots may only be used on items listed on the ballot and may not be used when trustees and/or officers are elected from the floor during the meeting. Counting Ballots: If ballots were used because there were more than two candidates for any Trustee position up for election as indicated under Section 7.2, an officer of the Association who is not standing for election shall count the ballots as follows: All first choices are counted, and if no candidate wins a majority of first choices, then the last place candidate is eliminated. Ballots of voters who ranked the eliminated candidate first are redistributed to their next choice candidates, as indicated on each voter's ballot. Last place candidates are successively eliminated and ballots are redistributed to next choices until one candidate remains or a candidate gains a majority of votes. Bylaws V2024-1 3 Page 17 of 266 In case of a tie resulting from the above procedure, the candidates receiving the two highest number of votes shall be placed into new balloting to be affected at the meeting. The previously submitted proxy/absentee ballots shall be recounted using the above procedures for the two candidates who have tied. Simultaneously, members present at the meeting will recast their vote for the two candidates who have tied. Additional balloting including the proxy/absentee ballots for said office shall continue until one candidate shall receive a majority of votes cast on a reballot and he shall be elected to said office. 4.6 Separation. For records retention and administration of the Association, the Board may request that a Deferred Member complete and submit a Membership Separation Form. 4.7 Member Recognition. The Association may continue to honor members whose status has changed between volunteer/paid on -call and full- or part-time employee of the same Fire Department. The members shall adopt written policies and procedures, including any eligibility or types of recognition. 4.8 Termination. Any member who is terminated by the Fire Department or Municipality shall cease accruing benefits under the Association as of the date of termination. ARTICLE V BOARD OF TRUSTEES 5.1 Composition. The Board of Trustees shall consist of nine (9) members. Six (6) trustees shall be elected from the active members with at least one year of service in the relief association. There shall be three (3) officials drawn from the Municipality. The three (3) Municipal Trustees must be the Mayor, the Finance Director of the Municipality, and the chief of the municipal fire department. The Municipal Trustees must be designated annually by the City Council of the Municipality. 5.2 Duties. The Board of Trustees shall perform the functions and assume the same duties as a Board of Directors under Minnesota Statutes, Chapter 317A. In addition, the Board of Trustees shall: (a) Have exclusive control and management of all funds received by the Treasurer pursuant to the statutes of the State of Minnesota and all moneys or property donated, given, granted or devised for the benefit of the Association. (b) Examine the books, papers, funds, securities and property in the custody of the Treasurer, and general accounts, funds and securities, and property of the Association. (c) Examine and approve the validity of all claims prior to payment by the Treasurer. Bylaws V2024-1 4 Page 18 of 266 (d) Provide the forms on which members may submit claims to the Board of Trustees for their approval. (e) On an annual basis or more frequently as may be required to determine eligibility for benefits, confirm minimum firefighter and service standards pursuant to the Volunteer Firefighter definition in Section 2.1 of the Plan attached hereto. (f) Assume such additional duties as may be described in Article IX herein and in Association policies and procedures or required by state law including the establishment of any committee deemed necessary or appropriate. ARTICLE VI OFFICERS 6.1 Number. The number of officers of the Association and their duties shall be as set forth below. 6.2 President. It shall be the duty of the President of the Association to: (a) Have general active management of the business of the corporation; (b) When present, preside at meetings of the Board and of the members; (c) See that orders and resolutions of the Board are carried into effect; (d) Sign and deliver in the name of the corporation bonds, contracts, or other instruments pertaining to the business of the corporation, except in cases in which the authority to sign and deliver is required by law to be exercised by another person or is expressly delegated by the articles or bylaws or by the Board to another officer or agent of the corporation. (e) Maintain records of and, when necessary, certify proceedings of the Board and the members; and (f) Perform other duties prescribed by the Board. 6.3 Pro Tem Officers. In the absence of the President and Vice President, if applicable, the Board of Trustees shall appoint an interim President from the existing Officers and/or Trustees other than the Municipal Trustees, who shall perform the duties applicable to the office. 6.4 Vice President. It shall be the duty of the Vice President to perform the duties of the President in the President's absence. 6.5 Secretary. It shall be the duty of the Secretary of the Association Bylaws V2024-1 5 Page 19 of 266 (a) Keep a record showing the correct addresses of all members and request the names of their beneficiaries. (b) Keep or cause to be kept an accurate record of all meetings of the Association and of all meetings of the Board of Trustees. (c) Conduct and direct the investigation of all claims. (d) Keep a record of all monies received and paid out by the Treasurer. (e) Provide access to the Association's Articles, Bylaws, minutes, and financial statement on the last annual accounting period to all members or all Board of Trustees (including the Municipal Trustees), for any proper purposes they may have, in accord with Minnesota Statutes, Section 317A.461. 6.6 Treasurer. It shall be the duty of the Treasurer of the Association to: (a) Receive and receipt all monies due the Association from members and other sources and to keep accurate accounts and records of all the money so received. (b) Have custody of all monies and securities belonging to the Association. (c) Furnish a surety bond in favor of the Association for the faithful performance of all duties involving the Association and for the safekeeping of, or accounting for, all monies and securities that may come into its possession. The bond shall be in an amount equal to at least 10% of the assets up to a maximum of $500,000. (d) Pay all properly approved claims for benefits, and to pay all bills incurred in the way of necessary expenses in the conduct of the business of the Association and to keep accurate accounts and records of all the money so paid. 6.7 General Duties. (a) It shall be the duty of any two (2) officers of the Association to countersign all checks issued by the Association. (b) The officers shall annually prepare an annual financial report of the Association's receipts, disbursements, and balances in the Special and General Funds for the preceding calendar year on a form prescribed by the Office of the State Auditor. They shall transmit the report to the city clerk or clerk -treasurer of the Municipality for inspection, signature and transmission to the State Auditor pursuant to law. (c) Pursuant to the Volunteer Firefighter Relief Association Financing Guidelines Act of 1971, the officers of the Association shall, annually, determine the financial requirements of the Special Fund for the following year. The financial Bylaws V2024-1 6 Page 20 of 266 requirements of the relief association and the minimum municipal obligation must be included in the financial report or financial statement. 6.8 Compensation. Trustees of the Association identified in Appendix D may be paid a salary out of the Special Fund. The amount paid in salary is limited to the amount listed in Appendix D. Only after the amounts listed in Appendix D have been approved by the Membership may salaries be paid to non -Officer Trustees. For all Trustees, itemized expenses eligible for reimbursement are limited to those expenses incurred as a result of fulfilling responsibilities as administrators of the Special Fund. ARTICLE VII ELECTIONS 7.1 Trustee Terms. The Trustees shall be elected to staggered three-year terms. There will be two (2) Trustees, named Trustee 1 and Trustee 2, elected by the membership at the annual meeting of the Association, and begin their individual terms on May 1 following the meeting. Each appointed Municipal Trustee term is one (1) year or until the person's successor is qualified, whichever is later. The term of a Municipal Trustee shall terminate upon termination of the Trustee's position with the Municipality. An individual Trustee may serve an unlimited number of terms. 7.2 Voting on Trustees. Each of the positions on the Board of Trustees who are not the Municipal Trustees shall be voted on separately by the Active Members in attendance at the annual meeting. No nominations of slates of candidates or cumulative voting shall be allowed. All votes unless specified prior to the vote, shall be conducted by a voice vote. A simple majority of those present at the meeting is needed to elect. If a simple majority cannot be detennined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. A trustee who was elected by the membership may be removed with or without cause by a simple majority vote of the Active Members in any subsequent annual, regular or special meeting. If allowed by the Board of Trustees under Section 4.5, a proxy/absentee ballot may be used to perform "runoff voting" if there are more than two candidates for any Trustee position up for election and Active Members must rank candidates by order of preference. See Section 4.5 for counting ballots. 7.3 Officer Terms. The offices of President, Vice President, Secretary, and Treasurer shall be elected to three-year terms, and begin their individual terms May 1 following the meeting. The office of President shall be nominated and elected separately to a three-year staggered term every third year. Bylaws V2024-1 7 Page 21 of 266 The offices of Vice President and Secretary shall be nominated and elected separately to a three- year staggered term every third year. The office of Treasurer shall be nominated and elected separately to a three-year staggered term every third year. 7.4 Voting on Officers. Officers are elected by the Active Members each year at the annual meeting of the Association. Each position will be nominated and elected separately at this meeting. All votes unless specified prior to the vote, shall be conducted by a voice vote. A simple majority is needed for an officer to be elected. If a majority cannot be determined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. Voting by proxy/absentee ballot will be allowed under Section 4.5. An officer may be removed with or without cause by a simple majority vote of the Active Members in any subsequent annual, regular or special meeting. No individual may hold more than one (1) officer position at one (1) time. 7.5 Officer and Trustee Vacancies. In the case of death, resignation or removal from office for any elected officer or Trustee of the Association, except a Municipal Trustee, the vacancy shall be filled by the Active Members at a special meeting to be duly called for the purpose of filling out this term. In the event an officer fails to retain his position as an elected Trustee, he must vacate his officer position pursuant to Minnesota Statutes, Chapter 424A Volunteer Firefighters' Retirement. ARTICLE VIII MEETINGS 8.1 Annual Meeting of the Members. The annual (regular) meeting of the members shall be held in April of each year. The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. 8.2 Regular Meetings of the Members. Other regular meetings of the members shall be held quarterly, on the fourth Monday during the months of January, April, July, and October. The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. The schedule of the regular meetings on file at primary offices is sufficient for notice unless time or location is changed. 8.3 Special Meetings of the Members. Special meetings of the members may be called at any time upon the written order of the President and one (1) other member of the Board of Trustees, or six (6) voting members of the Association. The place of the meeting shall be designated and may be changed from time to time by the Board of Trustees. 8.4 Notice of Meetings of the Members. A notice of every annual and any special meetings of the members shall include the date, time, place and purpose of the meeting and be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room; and in accord with Minnesota Statutes, Section 317A.433 Sub 4, business at a Bylaws V2024-1 8 Page 22 of 266 special membership meeting must be limited to the stated purpose; and further in accord with Minnesota Statutes Section 317A.435, each voting member shall be provided at least five (5), but not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, and purpose of the meeting. 8.5 Member Quorum. Sixty (60) percent of the Active Members of the Association shall constitute a quorum for the transaction of business at their meetings. 8.6 Member Voting. Each Active Member present at the meeting shall be entitled to one (1) vote. All votes, unless specified prior to the vote, shall be conducted by a voice vote. If a majority cannot be determined by voice vote, the officer in charge of the vote shall ask for a show of hands or for a secret ballot. Voting by proxy/absentee ballot will be allowed under Section 4.5. A voting "majority" is majority of the quorum, not majority of the entire association membership. 8.7 Regular Meetings of the Board of Trustees. Meetings of the Board of Trustees shall be held one week prior to the regularly scheduled membership meeting in the months of January, April, July, and October. Meetings of the Board of Trustees shall be held at the Fire Station #1 unless noticed for another place within the City as designated by the Board. 8.8 Special Meetings of the Board of Trustees. Special meetings of the Board of Trustees may be called at any time upon the written order of the President and one (1) other member of the Board of Trustees. The meeting shall be held at the Fire Station #1 unless noticed for another place within the City as designated by the Board. 8.9 Notice of Meetings of the Board of Trustees. The association is governed by Minnesota Statutes, Section 13D.01 which requires that all meetings of the Association's Board of Trustees be open to the public with rare exceptions. All notices provided for in this Article shall comply with Minnesota Statutes, Section 13D.04 which requires at a minimum that: (a) a schedule of any regular meetings of the Board of Trustees be kept on file at the Association offices, and (b) for special meetings, a notice stating the date, time, place and purpose of the meeting be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room; and in accord with Minnesota Statutes, Section 317A.231, each Trustee shall be provided at least three (3), but not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, and purpose of the meeting. 8.10 Board Quorum. A majority of the Board of Trustees then in office shall constitute a quorum for the transaction of business at its meetings. 8.11 Board Voting. Unless the Articles or Bylaws specify otherwise, an action of the Board shall be affected by a majority vote of the Trustees present and eligible to vote once a quorum has been achieved. The officer in charge of a vote shall ask for a show of hands but shall Bylaws V2024-1 9 Page 23 of 266 not allow for a secret ballot nor proxy, and each vote shall be recorded in a public journal. No action shall be considered once a quorum has been lost. 8.12 Electronic Meeting Prohibited. Any meeting of the Board of Trustees or the membership by solely electronic means (e.g., e-mail, simulchat or phone conference) that is not accessible to the public at a set meeting location is prohibited. 8.13 Order of Business. At any annual, regular and all special meetings, the order of business shall be as follows: (a) Call to order by the President (b) Roll call (verify quorum) (c) Secretary's Report (reading of previous minutes) (d) Treasurer's Report (e) Report of the Board (member meeting) (f) Report of other committees (Board or member meeting) (g) Election of Trustees and Officers, if applicable (annual member meeting) (h) Old Business (i) New Business (j) Adjournment went ARTICLE IX FIDUCIARY RESPONSIBILITY 9.1 Board of Trustees. Each member of the Board of Directors, also acts as a trustee of the Special Fund. The Board of Directors therefore also acts as the Board of Trustees. The Board of Trustees is charged with administering retirement and ancillary benefits under the Special Fund, and the Trustees are fiduciaries subject to the standard of care set forth in Minnesota Statutes, Section 11A. 09 and Section 356A.04. This includes specifically assuming such additional duties as may be described in Association policies and procedures or required by state law, including: (a) adopting an investment policy; (b) providing written investment restrictions to brokers; (c) securing certificates of insurance; and (d) establishing a continuing education plan to keep abreast of their fiduciary responsibilities. 9.2 Prohibited Transactions. No fiduciary of the Association shall cause the Association to engage in a transaction if the fiduciary knows or should know that a transaction constitutes one (1) of the following direct or indirect transactions: (a) sale or exchange or leasing of any real estate between the Association and a Board member; Bylaws V2024-1 10 Page 24 of 266 (b) lending of money or other extension of credit between the Association and a Board member or member of the Association; (c) furnishing of goods, services, or facilities between the Association and a Board member; (d) transfer to a Board member, or use by or for the benefit of a Board member, of any assets of the Association. Transfer of assets does not mean the payment of Association benefits or administrative expenses permitted by law; or (e) sale, exchange, loan, or lease of any item of value between the Association and a fiduciary of the Association other than for a fair market value and because of an arm's-length transaction. 9.3 Fiduciary Responsibilities Apart from the Special Fund. Although the title "Trustee" is applied to members of the Board of Directors of the Association, the fiduciary standard that Directors are subject to is two -tiered as a matter of State law. With respect to the Association's Special Fund, Trustees are required to meet a standard of care that applies to fiduciaries under Minnesota Statutes, Section 11A. 09 and Section 356A.04, as described above. With respect to business and management decisions not including decisions related to the Special Fund, all Trustees are required to meet a standard of care that applies to nonprofit corporation Directors under Minnesota Statutes, Section 317A.251. These decisions include, but are not limited to, business decisions regarding fund-raising activities, and disposition of and management of the General Fund. Accordingly, in their decision -making and management, Trustees must discharge the duties of their position in good faith, in a manner the Director reasonably believes to be in the best interests of the Association, and with the care an ordinarily prudent person in a like position would exercise under similar circumstances. Directors are not, in accord with that same statutory section, considered "Trustees" with respect to the Association or with respect to property held or administered by the Association. 9.4 a conflict: Conflict of Interest Procedures. When a member(s) of the Board of Directors has (a) Each member of the Board of Directors, whether acting as a Director or as an Officer of the Association, has a duty to disclose to the Board (or to any committee of the Board) the material facts of any proposed transaction or action of the Association in which they or a Relative have a Material Financial Interest. (b) The disclosure required under (a) (above) must be made, to the extent possible, prior to any consideration of such proposed transaction or action by the Board of Directors or by any applicable committee of the Board of Directors. If a Board member does not recognize the existence of a conflict prior to the Board of Director's decision regarding the transaction, that person has a duty to disclose the material facts of the conflict as soon as the conflict is recognized. Bylaws V2024-1 11 Page 25 of 266 (c) The Board member having a conflict shall not participate in the deliberation or decision regarding the matter under consideration and shall leave the room during deliberations except when he has been invited by the Board or committee to participate, after consideration of the significance to the Association of the disclosed conflict. The Board of Directors or committee may also request that he provide the Association with any relevant information known to the Board member regarding the matter. (d) Any proposed transaction or action in which the Board of Directors has determined that a Director has a conflict of interest that is not "de minims" is to be approved by a majority of all the Board of Directors then -serving who would be entitled to vote and who are not interested Board members at a meeting at which a quorum is present (i.e., by a Supermajority of the entire Board of Directors not including a Board member(s) who has a conflict of interest), even though the non -conflicted directors may constitute less than a quorum). Deliberations by the Board of Directors regarding the conflict shall be documented in Board minutes no later than 60 days following the subject meeting. The votes of each Board member in support or in opposition to the transaction or action shall be noted. (e) All Board members are obligated to notify the Board of Directors if they believe another Board member has failed to disclose a conflict, and this procedure shall be followed by the Board of Directors in all such instances. ARTICLE X FUNDS 10.1 Funds. All money received by the Association shall be kept in two (2) separate funds, the General Fund and the Special Fund. Disbursements from the funds shall be in accordance with Minnesota Statutes and Rules and the Bylaws of the Association. 10.2 General Fund. The funds received by this Association from: dues, donations, fines, initiation fees, entertainment revenues and any moneys donated for unspecified uses shall be kept in the General Fund and may be disbursed upon a majority vote of the membership or of the Board of Trustees for any purpose reasonably suited to promote the welfare of the Association and its members. All expenses shall be paid out of the General Fund, except as specifically authorized to be disbursed from the Special Fund. These records shall be open for inspection by any member of the relief association at reasonable times and places. 10.3 Special Fund. All funds received by this Association from any tax sources, membership dues, except for dues payable as contributions to the General Fund, and other money that may be directly donated or transferred to said funds, shall be kept in a separate account on the books of the Treasurer known as the Special Fund and shall be disbursed only for the following purposes: Bylaws V2024-1 12 Page 26 of 266 (a) Payment of members' service pension benefits in accordance with these Bylaws, (b) Payment of ancillary benefits in accordance with these Bylaws, (c) Payment of fees, dues and assessments to the Minnesota State Fire Department Association and to the Minnesota Area Relief Association Coalition, (d) Payment of insurance premiums to the Volunteer Firefighters Benefit Association, or an insurance company licensed by the State of Minnesota offering casualty insurance, and (e) All administrative expenses authorized under Minnesota Statutes, Section 69.80. These records shall be public and open for inspection by any member of the relief association, any officer or employee of the state or municipality, or any member of the public, at reasonable times and places. 10.4 Deposits. All money belonging to this Association shall be deposited to the credit of the Association in such banks, trust companies, or other depositories as the Board of Trustees may designate. Board of Trustees shall make deposits in conformance with Minnesota Statutes, the Bylaws and the investment policy. ARTICLE XI APPENDICES INCORPORATED IN BYLAWS The following appendices attached hereto are expressly incorporated herein as a component of these Bylaws, with the same legal force and effect of Bylaws. Appendix A: Bylaw Amendment History Appendix B: Shakopee Fire Department Relief Association Defined Benefit Lump Sum Retirement Plan Appendix C: Benefit Levels Appendix D: Officer Compensation Levels Appendix E: Intentionally Left Blank Appendix F: Special Laws ARTICLE XII AMENDMENTS 12.1 Amendment of Articles of Incorporation by Members. Amendments to the Articles of Incorporation must be approved by a majority of the Board of Trustees and by a majority of the Active Members. The exception is changing the relief association's physical address; in that case, the Board of Trustees may amend the Articles of Incorporation without Bylaws V2024-1 13 Page 27 of 266 member approval. If an amendment is initiated by the Directors, proper notice of the proposed amendment must precede a meeting of the members at which the amendment will be considered and must include the substance of the proposed amendment. If an amendment is proposed, the members may demand a meeting of the Board of Trustees within 60 days for consideration of the proposed amendment if a regular meeting of the Board would not occur within 60 days. 12.2 Amendment of Articles of Incorporation by Board when Authorized by Members. When authorized by Active Members, the Articles of Incorporation may be amended by the Board of Trustees by the affirmative vote of a majority of the Trustees then in office, at a meeting for which notice of the meeting and the proposed amendment have been given. The members may prospectively revoke the authority of the Board to exercise the power of the members to amend the Articles, except for amending the relief association's physical address, which the Board can amend without member approval. Nothing in this Section shall be construed to permit the Board to adopt, amend, or repeal provisions in the Articles that would alter the rights of the membership. 12.3 Amendment of Bylaws by Board. The Bylaws of the Association may be amended by the Board at any regular or special meeting of the Board by a vote of the majority present and voting, provided that a quorum is present; and provided further that a notice of date, time, place, purpose of the meeting and proposed amendment be posted on the bulletin board of the Association, or if no bulletin board, on the door of its usual meeting room, and in accord with Minnesota Statutes, Section 317A.231, each Trustee has been provided at least three (3), but not more than sixty (60) days, before the meeting, (excluding the date of the meeting) with notice setting forth the date, time, place, purpose of the meeting and proposed amendment. Board Limitations of Bylaw Amendments. Nothing in this section shall be construed to permit the Board to adopt, amend or repeal provisions regarding: (a) Amending in any way the definition of "Active Service" set forth in the Plan attached hereto (b) Decreasing any benefit level set forth in the Plan attached hereto (c) Changing the deferred interest percentage set forth in the Plan attached hereto (d) Changing the vesting schedule set forth in the Plan attached hereto (e) Membership (Article IV) (f) Compensation (Section 6.8) (g) Elections (Article VII) (h) Member Quorum (Section 8.5) (i) Revise the number of Members required to amend the Bylaws (Section 12.4) Bylaws V2024-1 14 Page 28 of 266 (j) or limit the right of at least ten percent of the membership to propose a resolution for action by the members to adopt, amend, or repeal Bylaws that the Board has acted to adopt, amend or repeal pursuant to this section. 12.4 Amendment of Bylaws by Members. The Bylaws of the Association may be amended at any regular or special meeting by a vote of two-thirds of the Active Members present and voting, provided that a quorum is present; and provided further that notice of any proposed amendment(s) shall be given by posting or reading the same at any regular or special meeting not more than thirty-one (31) days preceding that upon which such amendment(s) are to be acted upon (excluding the date of the meeting). 12.5 Ratification of Amendments by Municipality. If the Association amends its bylaws to affect the amount of, the manner of payment of, or the conditions for qualification for service pensions or ancillary benefits or disbursements other than administrative expenses, it may be necessary to obtain ratification of the amendment by the Municipality as described in Section 8.1 of Appendix B. Bylaws V2024-1 15 Page 29 of 266 APPENDIX A SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Bylaw Amendment History For a complete summary of the amendments and, if applicable, the Board's rationale and purpose for the change, refer to the Board of Trustee meeting minutes listed with the effective date of the applicable amendment listed hereunder. Effective Dates Meeting Minutes Summary of Change April 2, 2024 March 25, 2024 (Membership) App. B 2.1 (cc) "Year of Active Service" definition. Struck out the word "not" which will allow a partial year of service to be prorated monthly. App. C added 2024 pension benefit level increase. App. D Salary increases for all members of the Board of Trustees. Changed version from V2023-1 to V2024-1 January 22, 2024 January 22, 2024 (Membership) Salary increase for Secretary to $2000 for the year 2023. August 16, 2022 July 25, 2022 (Membership) App. C added 2022 pension benefit level increase. Changed version from V2021-1 to V2022-1 May 4, 2021 April 22, 2021 (Board of Trustees) April 26, 2021 (Membership) App. C added 2021 pension benefit level increase. Changed version from V2020-1 to V2021-1 November 17, 2020 October 26, 2020 (Membership) NR (Board of Trustees) Bylaw changes: 6.8 Compensation, language edited to align with recommended language from the State Auditor's office. App. C added 2020 benefit level increase. Changed version from V2019-1 to V2020- 1. Appendix A V2024-1 A-1 Page 30 of 266 May 7, 2019 April 22, 2019 (Board of Trustees) April 22, 2019 (Membership) Bylaw changes: 8.2 Meetings changed to quarterly held on the fourth Monday. 8.7 Board meetings schedule changed to quarterly. App. C added 2019 benefit level increase. App. D added salary for Vice President and Trustee positions. Changed version from V2018-1 to V2019-1. May 1, 2018 April 16, 2018 (Board of Trustees) April 16, 2018 (Membership) February 26, 2018 (Board of Trustees) February 26, 2018 (Membership) Bylaw changes: spelled out Mayor and Finance Director as Board of Trustees 5.1, meetings changed to every other month 8.2, Board meetings schedule change 8.7. appendix b.2.1.g 30 day tracking, changed up to 5% to of 5% appendix b.4.3, added including deferred interest appendix b.4.5.b, added 2018 benefit level increase app. C, changed version from V2017-2 to V2018-1. July 18, 2017 April 20, 2015 (Membership) May 18, 2015 (Membership) May 15, 2017 (Membership) May 15, 2017 (Board of Trustees) June 19, 2017 (Membership) Bylaw changes: added 501(c)(3) exempt status, added 4.3 VFBA dues, amended 5.1 to read active members with at least one year of service, amended 7.1 to name Trustees 1 & 2, 7.4 removed "from among the elected Trustees" for voting on Officers, 8.1 deleted "or May", 8.2 changed missed meetings to following third Monday of the month. Amended appendix C&D for benefit and salary changes. November 12, 2014 (Document) November 12, 2014 (Board of Trustees) September 15, 2014 (Membership) Restatement of Bylaws and Appendices in their entirety, moving from version 2014-1 to version 2014-2. Only change is increase in Treasurer's Salary. August 1, 2014 (Document) August 1, 2014 (Benefit level; see Appendix C) July 21, 2014 (Board of Trustees) NR (Membership) Restatement of Bylaws and Appendices in their entirety, moving from version 6 of the MNFPC Bylaw SolutionTM to version 2014 (v7). March 26, 2012 (Document) August 31, 2005 (Benefit level; see Appendix C) March 26, 2012 (Board of Trustees) NR (Membership) See Appendix C for Municipality minutes Restatement of Bylaws and Appendices in their entirety, moving from version 5 of the MNFPC Bylaw SolutionTM to version 6. November 1, 2010 (Document) August 31 , 2005 (Benefit level; see Appendix C) February 21, 2008 and August 24, 2009 (Board of Trustees) September 21, 2009 (Membership) See Appendix C for Municipality minutes Restatement of Bylaws and Appendices in their entirety as part of subscribing to the MNFPC Bylaw SolutionTM version 5 that provides model documents, administrative forms, and trustee support. NA means not available. NR means not required. TBD means to be determined Appendix A V2024-1 A-2 Page 31 of 266 APPENDIX B SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION DEFINED BENEFIT LUMP SUM RETIREMENT PLAN These model documents are drafted to conform to Minnesota state laws relating to relief association pension plans for volunteer firefighters. The model documents are not drafted to meet the requirements of tax -qualified retirement plans under the Internal Revenue Code, and it is doubtful that the model documents can meet those requirements. Minnesota Firefighter Pension Consultants, LLC (MNFPC, LLC) makes no representation regarding the status of the plans under federal or state tax laws. MNFPC, LLC recommends that Relief Associations consult their own tax advisors regarding the treatment of the plan and distributions from the plan under state and federal tax laws. MNFPC, LLC is not a law firm. We recommend review by your legal counsel of model documents before adoption. Appendix B V2024-1 Page 32 of 266 TABLE OF CONTENTS Page ARTICLE 1 NAMES, PURPOSE AND OTHER GENERAL INFORMATION 1 1.1 Name of Municipality 1 1.2 Name of Fire Department 1 1.3 Name of Relief Association 1 1.4 Federal Taxpayer Identification Number 1 1.5 Name of Plan 1 1.6 Original Effective Date of Plan 1 1.7 Purpose 1 ARTICLE II DEFINITIONS AND INTERPRETATION 1 2.1 General Definitions 1 2.2 Interpretation 4 ARTICLE III VESTING 4 3.1 Full Vesting of Accrued Benefit 4 3.2 Partial Vesting of Accrued Benefit 4 3.3 Determining Years of Active Service for Vesting 5 ARTICLE IV BENEFITS 5 4.1 Retirement Benefit 5 4.2 Return To Service 6 4.3 Deferred Interest 7 4.4 Disability Benefit 7 4.5 Survivor Benefit 8 4.6 Funeral Benefit 9 4.7 Supplemental Benefit 9 4.8 Supplemental Survivor Benefit 9 4.9 Benefit Payment Requests 9 4.10 Forms of Payment 10 4.11 Maximum Limitation on Benefits 10 4.12 Required Distributions 10 4.13 Unclaimed Benefits 10 ARTICLE V APPEALS PROCEDURE 11 5.1 Right of Appeal 11 5.2 Denial of Benefits 11 5.3 Review Procedure 11 ARTICLE VI CLAIMS AGAINST BENEFICIAL INTEREST 11 6.1 Nonassignability 11 6.2 Charge for Litigation 12 6.3 Domestic Relations Orders 12 Appendix B V2024-1 Page 33 of 266 ARTICLE Vll UNIFORMED SERVICE (MILITARY SERVICE) 13 ARTICLE VIII RIGHT TO AMEND, DISCONTINUE OR TERMINATE 14 8.1 Amendment 14 8.2 Consolidation and Plan Benefits 14 8.3 Termination of Plan 15 ARTICLE IX MISCELLANEOUS 15 9.1 Governing Law 15 9.2 Binding Effect 15 9.3 Effective Date Application 15 9.4 Authority of Board of Trustees 15 Appendix B V2024-1 ii Page 34 of 266 SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION DEFINED BENEFIT LUMP SUM RETIREMENT PLAN The Board of Trustees of the Relief Association amends and restates its existing defined benefit pension plan in its entirety for the benefit of its eligible members. ARTICLE I NAMES, PURPOSE AND OTHER GENERAL INFORMATION 1.1 Name of Municipality: City of Shakopee 1.2 Name of Fire Department: Shakopee Fire Department 1.3 Name of Relief Association: Shakopee Fire Department Relief Association Address: 2700 Vierling Drive East, Shakopee, MN 55379 1.4 Federal Taxpayer Identification Number: 41-6031677 1.5 Name of Plan: Shakopee Fire Department Relief Association Defined Benefit Lump Sum Retirement Plan 1.6 Original Effective Date of Plan: August 10, 1895 1.7 Purpose. The purpose of the Plan is to provide benefits to eligible members of the Relief Association (Participants) and their lawful Beneficiaries. ARTICLE II DEFINITIONS AND INTERPRETATION 2.1 General Definitions. The following words and phrases when used herein shall have the following meanings except as otherwise required by the context in which they are used: (a) "Accrued Benefit" of a Participant shall mean the benefit determined under the terms of the Plan, as of a specified date. (b) "Active Service" shall mean active service as defined by the Shakopee Fire Department Relief Association, as stated in Appendix B Section 2.1 bb, except that Participants shall not receive credit for Active Service for hours during which the Participant is: (i) a full- or part-time employee of the Fire Department who accrues pension service credit under the Public Employees Retirement Association of Minnesota Police and Fire Fund for the same firefighting service. Appendix B V2024-1 B-1 Page 35 of 266 (c) "Alternate Payee" shall mean a spouse or former spouse of a Participant who is recognized by a Domestic Relations Order as having a right to receive all, or a portion of, a Participant's Beneficial Interest under the Plan, pursuant to Minnesota Statutes, Section 518.58, Sub. 4. (d) `Beneficial Interest" shall mean the amount of a Participant's Accrued Benefit that is distributable to the Participant or the Participant's Beneficiary in accordance with the terms of the Plan. (e) `Beneficiary" shall mean any person entitled to receive benefits that may be payable upon or after a Participant's death. (f) "Board of Trustees" or "Board" shall mean the Board of Trustees of the Relief Association. (g) "Break in Service" shall mean a period as defined by the Fire Department in its policies and procedures, during which the Participant does not meet Active Service requirements. These periods shall be tracked in increments of 30 consecutive days within a calendar year. However, service restored pursuant to the uniformed services provisions of Article VII shall be considered Active Service and shall not be considered a Break in Service. (h) "Bylaws" shall mean the duly adopted bylaws of the Relief Association. (i) "Code" shall mean the Internal Revenue Code of 1986, and amendments thereto. (j) "Disability" or "Disabled" shall mean the inability of a Participant to engage in the performance of his or her duties by reason of a medically determinable physical or psychological impairment that can be expected to last for a continuous period of not less than twelve months or can be expected to result in death. Disability may have been incurred in the line -of duty or outside the line -of duty. A Participant's Disability shall be determined by the Board in its sole discretion. (k) "Disability Benefit" shall mean the benefit, if any, paid to a Participant in lieu of a Retirement Benefit, pursuant to Section 4.4. (1) "Domestic Relations Order" shall mean any judgment, decree or order (including approval of a property settlement agreement) that complies with the provisions of Minnesota Statutes Sections 518.58 or 518.581. (m) "Effective Date" of the Plan shall be the effective date referenced on the first page of the Bylaws. (n) "Entry Date" shall mean the date of hire as defined in the Fire Department policies and procedures. (o) "Participant" shall mean a member of the Relief Association who has accrued or is accruing benefits under the Plan. Appendix B V2024-1 B-2 Page 36 of 266 (p) (q) "Plan Year" shall mean the calendar year. "Qualification Procedures" shall mean written procedures adopted by the Board of Trustees to: (i) detennine whether a Domestic Relations Order may be honored under the law and the terms of the Plan; and (ii) to administer distributions under such orders. The procedures shall be implemented within a reasonable time after receipt of a domestic relations order by the Board of Trustees. Qualification Procedures must permit an Alternate Payee to designate a representative for receipt of copies of notices sent to the Alternate Payee with respect to a Qualified Domestic Relations Order. (r) "Qualified Recipient" shall mean an individual who receives a lump sum distribution of pension or retirement benefits, including disability benefits, from the Relief Association for service performed as a Volunteer Firefighter, as it relates to Section 4.7 herein. (s) "Resumption of Active Service Requirement" shall mean the period of time equal to the period of time that elapsed between the Participant's Separation Date and return to Active Service pursuant to Section 4.2. (t) "Retirement Benefit" shall mean the benefit payable to a Participant pursuant to Section 4.1, but only after the Participant has met all eligibility requirements of Section 4.1. (u) "Separation Date" shall mean the date of retirement or termination as defined in the Fire Department policies and procedures. (v) "Special Fund" shall mean the fund established pursuant to Minnesota Statutes, Section 424A.05 used to fund benefits under the Plan and for other purposes pennitted by statute. The assets of the Special Fund shall be invested only in securities authorized by Minnesota Statutes, Section 69.775. (w) "Supplemental Benefit" shall mean the benefit paid to a Qualified Recipient pursuant to Minnesota Statutes, Section 424A.10, Sub. 2(a), as described in Section 4.7. (x) "Supplemental Survivor Benefit" shall mean the benefit, if any, paid to a Surviving Spouse or minor Surviving Children pursuant to Minnesota Statutes, Section 424A.10, Sub. 2(b), as described in Section 4.8. (y) "Surviving Children" shall mean any natural or adopted child of a deceased Participant. Appendix B V2024-1 B-3 Page 37 of 266 (z) "Surviving Spouse" shall mean the spouse of a deceased Participant who was legally married to the Participant at the time of death. (aa) "Survivor Benefit" shall mean the benefit paid to a Participant's Beneficiary pursuant to Section 4.5. (bb) "Volunteer Firefighter" shall mean any person who: (i) is engaged in providing emergency response services or delivering fire education or prevention services as a firefighter for the Fire Department or Municipality; (ii) is trained in or is qualified to provide fire suppression duties or to provide fire prevention duties under Minnesota Statutes, Section 424A.001, Sub. 8; and (iii) meets any other minimum firefighter and service standards established by the Fire Department or Municipality. (cc) "Year of Active Service" shall mean each 12-month period of Active Service commencing with a Participant's Entry Date or anniversary thereof reduced by the Participant's Break(s) in Service. This definition shall be used for the purposes of calculating the minimum funding requirements and computing benefits or service pensions payable. Service pensions will not be prorated monthly for fractional Years of Active Service pursuant to Minnesota Statutes, Section 424A.02, Sub. 1. 2.2 Interpretation. The words defined in this Article 2 shall have the meanings assigned to them except where specified otherwise in this instrument. Whenever appropriate, words used herein in the singular shall include the plural, the plural may be read as the singular, and the masculine shall include the feminine. ARTICLE III VESTING 3.1 Full Vesting of Accrued Benefit. A Participant shall have a fully vested and non - forfeitable interest in the Participant's Accrued Benefit upon completion of 20 Years of Active Service. 3.2 Partial Vesting of Accrued Benefit. The following vesting schedule shall apply to a Participant with fewer than 20 Years of Active Service: Years of Active Service Vested Percentage 5 but less than 6 40% 6 but less than 7 44% 7 but less than 8 48% 8 but less than 9 52% Appendix B V2024-1 B-4 Page 38 of 266 9 but less than 10 56% 10 but less than 11 60% 11 but less than 12 64% 12 but less than 13 68% 13 but less than 14 72% 14 but less than 15 76% 15 but less than 16 80% 16 but less than 17 84% 17 but less than 18 88% 18 but less than 19 92% 19 but less than 20 96% 20 or more 100% 3.3 Determining Years of Active Service for Vesting. All Years of Active Service shall be taken into account for purposes of determining a Participant's vested Accrued Benefit, including Years of Active Service with the Fire Department prior to the Effective Date. ARTICLE IV BENEFITS 4.1 Retirement Benefit. (a) Eligibility. To be eligible to receive a Retirement Benefit a Participant must satisfy each of the following requirements: (i) Have retired or ceased Active Service with the Fire Department as a Volunteer Firefighter. (ii) Be at least 50 years of age; (iii) Have been a Volunteer Firefighter in the Fire Department; (iv) Have been a member in the Relief Association; and (v) Have the minimum Years of Active Service required for a non -forfeitable interest (vested) in the Participant's Accrued Benefit. (b) Amount. If so provided in Section 3.2, a Participant's Retirement Benefit shall be determined as follows: Years of Active Service credited multiplied Benefit level in effect for multiplied Vesting percentage for to Participant by Participant by completed Years of Active Service The benefit level is set forth in Appendix C. The Participant's benefit level will be the benefit level in effect at the Participant's Separation Date. However, if the Participant had a Break in Service, the Participant's benefit level shall be determined as described in Section 4.2. Subject to the provisions of Section 8.1 of this Appendix B, benefit levels are subject to increase Appendix B V2024-1 B-5 Page 39 of 266 and shall be effective as of the agreed upon effective date, provided that such increase shall not apply to any Participant who ceased Active Service before the effective date of the increase. Such Retirement Benefit shall not be paid before the later of the Participant's Separation Date or the date the Participant attains age 50. The Retirement Benefit shall be paid at the time requested by the Participant in a properly completed and accepted Retirement Benefit Payment Request Form. 4.2 Return To Service. (a) Return to Service Before Payment of Retirement, Disability or Survivor Benefit. If a Participant: (i) Ceases Active Service with the Fire Department (incurs a Separation Date), (ii) Has not received a Retirement Benefit distribution from the Plan of the Participant's vested Accrued Benefit, and (iii) Subsequently returns to Active Service after at least 60 days have elapsed, the Participant shall qualify for increases in the benefit level implemented during or after the Separation Date from Active Service and additional Years of Active Service only if the Participant remains in Active Service for the Resumption of Active Service Requirement. If the Participant has not met this requirement by the time of the Participant's later Separation Date, the Participant's benefit shall be the benefit level in effect at the time of the Participant's prior Separation Date and Years of Active Service in effect at the time of the Participant's prior Separation Date plus Years of Active Service after the Participant's resumption of Active Service. A Participant whose period of Break in Service does not exceed 365 consecutive days is exempt from the minimum period of Resumption of Active Service Requirement. (b) Return to Service After Payment of Retirement Benefit. If a Participant: (i) Ceases Active Service with the Fire Department (incurs a Separation Date) (ii) Receives a Retirement Benefit distribution from the Plan of the Participant's vested Accrued Benefit, (iii) Subsequently returns to Active Service after at least 60 days have elapsed, the Participant shall be credited with additional Years of Active Service. A Participant's Retirement, Disability or Survivor Benefit at the Participant's later Separation Date shall be determined as follows: Appendix B V2024-1 B-6 Page 40 of 266 Years of Additional Benefit level in Vesting Active Service effect for percentage for credited to multiplied Participant as of multiplied completed Participant after by the subsequent by Additional the return to service Separation Date Years of Active Service No Participant may be paid a service pension twice for the same period of Active Service. 4.3 Deferred Interest. The Board of Trustees shall adjust a Participant's unpaid Retirement Benefit amount at an interest rate of five percent, compounded annually from the first day of the month following the date on which the Participant separated from Relief Association membership, whichever is later, to the last day of the month immediately before the Participant becomes eligible to begin receipt of, and applies for, the Retirement Benefit. The interest rate is set forth in Appendix C. 4.4 Disability Benefit. A Participant who becomes Disabled while in Active Service may be eligible for a Disability Benefit in lieu of a Retirement Benefit. A Participant who becomes Disabled while on leave for uniformed services under Article VII shall be deemed to have become Disabled while in Active Service. A Participant's Disability Benefit shall be determined as follows: Years of Active Service credited to Participant multiplied by Benefit level in effect when Participant becomes Disabled The benefit level is set forth in Appendix C. Subject to the provisions of Section 8.1 of this Appendix B, such dollar amount is subject to increase and shall be effective as of the agreed upon effective date, provided that such increase shall not apply to any Participant who ceased Active Service before the effective date of the increase. Any Disability Benefit paid in accordance with this Section 4.4 shall be in lieu of all rights to further service pension and survivors benefits. The Participant shall be eligible to receive the Disability Benefit upon approval of the Board of Trustees. A written report of a physician of the Participant's choice shall be required for payment of a Disability Benefit. The report shall set forth the diagnosis and prognosis of the Disability, disease or injury of the Participant and its probable duration of permanence. A Participant's statement as to pain or other symptoms will not alone be conclusive evidence of Disability. A Disability Benefit Payment Request form shall be submitted to the Board of Trustees within six months after such Participant's Separation Date with the Fire Department. The form shall describe the nature and cause of such Disability. The form shall be under oath by the Participant or his/her immediate family. The determination of Disability shall be tabled until the next Board meeting so that a physician of the Participant's choice may examine the Participant. The Board of Trustees has the discretion to request that another doctor, selected by the Board of Trustees, Appendix B V2024-1 B-7 Page 41 of 266 examine the Participant. Final determination of Disability will be based on the reports of at least one doctor, and shall be determined by the Board of Trustees at the subsequent Board meeting. If the Participant who applied for a Disability Benefit disagrees with the Board's determination, the Participant may, within sixty (60) days from notice of such action of the Board of Trustees, file a written appeal of the Board of Trustees' determination. The appeal will be decided under the appeal procedures described in Article V. 4.5 Survivor Benefit. (a) Eligibility. For a Participant's Beneficiary to be eligible to receive a Survivor Benefit, the Participant must have satisfied the following requirements: (i) Have died in Active Service with the Fire Department; or (ii) Have died prior to receiving his Retirement Benefit. A Participant who dies while on leave for uniformed service under Article VII shall be deemed to have died while in Active Service. (b) Amount. If a Participant in Active Service dies, the Participant's Beneficiary shall receive a lump sum payment equal to 100% of the Participant's Accrued Benefit. If a Participant who has retired from or ceased Active Service dies, the Participant's Beneficiary shall receive a lump -sum Survivor Benefit determined as follows: Vesting Including Years of Active Benefit level in percentage for earned Service credited multiplied effect for multiplied completed deferred to Participant by Participant by Years of Active Service interest, if applicable The Survivor Benefit level will be the benefit level in effect at the Participant's Separation Date. However, if the Participant had a Break in Service, the Survivor Benefit level shall be determined as described in Section 4.2. Such Survivor Benefit shall be paid to the Participant's Beneficiary as soon as administratively feasible following the Participant's death and the approval of the Survivor Benefit Payment Request form. A Participant's Beneficiary shall be as follows: (i) the Participant's Surviving Spouse; or (ii) if no Surviving Spouse, the Participant's Surviving Children or if so designated as a Beneficiary by the Participant, a trust for the benefit of the Participant's Surviving Children created under Chapter 501B; or (iii) if no Surviving Spouse or Surviving Children, the Participant's designated Beneficiary or Beneficiaries. To designate a Beneficiary, the Participant Appendix B V2024-1 B-8 Page 42 of 266 (iv) shall complete, sign and file with the Relief Association a designation of Beneficiary on a form to be provided by the Relief Association or by other written form acceptable to the Relief Association. On said form, the Participant shall designate a Beneficiary, which must be a natural person, or a designated trust created under Chapter 501B of the Minnesota Statutes that shall be paid any sum that may be payable on account of the Participant's death (reserving, however, to the Participant the power to change the designation of Beneficiary using the Change of Beneficiary Designation form); or if no designated Beneficiary or Beneficiaries, to the estate of the Participant. If there is a Surviving Spouse, but no Surviving Children, the Surviving Spouse may waive in writing all or a part of the Survivor Benefit otherwise payable to the Surviving Spouse, in which event, the Survivor Benefit waived shall be paid as if the spouse had predeceased the Participant. 4.6 Funeral Benefit. No Funeral Benefit shall be paid under this Plan. 4.7 Supplemental Benefit. Upon payment of a lump sum distribution, the Relief Association must pay a Supplemental Benefit to the Qualified Recipient. The Supplemental Benefit may be paid from the Special Fund. The amount of the Supplemental Benefit equals ten percent of the lump sum distribution, excluding any interest paid during a period of deferral, but in no case, may the Supplemental Benefit exceed $1,000. 4.8 Supplemental Survivor Benefit. Upon payment of a Survivor Benefit, the Relief Association must pay a Supplemental Survivor Benefit to the Surviving Spouse, or, if none, the Surviving Child(ren) of a Participant who had at least one (1) month of Active Service. The Supplemental Survivor Benefit shall be paid in lieu of the Supplemental Benefit and shall be paid from the Special Fund. The amount of the Supplemental Survivor Benefit equals twenty (20) percent of the lump sum distribution, but in no case, may the Supplemental Survivor Benefit exceed $2,000. 4.9 Benefit Payment Requests. Requests for benefit payment shall be in writing and filed with the Relief Association not less than 90 days prior to the next Board meeting, unless permitted earlier by the Board. Such request shall be made on the appropriate form described below: Requested Benefit Required Benefit Form Retirement Retirement Benefit Payment Request Survivor Survivor Benefit Payment Request Appendix B V2024-1 B-9 Page 43 of 266 Disability Disability Benefit Payment Request (if applicable) Requests for Plan benefits shall be considered valid when approved by the Board. Upon approval of the request, the Board shall pay the Participant within 90 days and provide notices to the Participant as required by state or federal law with respect to pension or benefit payments, including, if required, the Special Tax Notice Regarding Plan Payments. 4.10 Forms of Payment. Plan benefits payable to a Participant or Beneficiary shall be made in single lump sum payment. The Participant shall specify that the payment be made in the manner of: (a) a check payment payable to the Participant or Beneficiary, subject to federal income tax withholding, as may be required; or (b) a direct rollover to an individual retirement account described in Section 408(a) of the Code to the extent permitted by law, or (c) a transfer to the Participant's account in the Minnesota Deferred Compensation Plan, to the extent permitted by law and the Minnesota Deferred Compensation Plan. No other forms of distributions are allowed under the Plan. 4.11 Maximum Limitation on Benefits. Notwithstanding any provision of the Plan to the contrary, a Participant's benefit under the Plan shall not exceed the maximum amount permitted under Section 415 of the Code. Service pensions shall be further limited to the maximum amounts payable pursuant to Minnesota Statutes, Section 424A.02, Sub. 3. 4.12 Required Distributions. Notwithstanding any provision of the Plan to the contrary, a Participant's benefit shall be paid to the Participant by April 1 of the calendar year following the later of the calendar year in which the Participant attains age 70'/2 or ceases Active Service. Such distributions shall be determined and made in accordance with Section 401(a)(9) of the Code and regulations promulgated there under, including the minimum distribution incidental benefit requirement of Treasury Reg. Section 1.401(a)(9)-2, the provisions of which are incorporated herein by reference. 4.13 Unclaimed Benefits. If the Relief Association is unable with reasonable effort to locate a Participant or person/estate entitled to a Survivor Benefit under the Plan or applicable law, the benefit distributable to such Participant or person/estate shall be forfeited and will be credited to the Special Fund. Efforts to locate a Participant or person/estate must be documented. Forfeiture shall occur no earlier than thirty-six (36) months after the Board concludes the Relief Association was unable to locate such Participant or person/estate despite reasonable efforts to do so. Appendix B V2024-1 B-10 Page 44 of 266 ARTICLE V APPEALS PROCEDURE 5.1 Right of Appeal. In the event the Board of Trustees denies a written request for a Retirement, Disability or Survivor Benefit, the Participant or Beneficiary whose request was denied (a "claimant") shall be entitled to appeal the determination. 5.2 Denial of Benefits. If a written request is not approved, the Board shall return the form to the claimant within 30 days, noting which requirements the claimant does not meet. Thereafter, the claimant shall be furnished with the opportunity to be heard by the Board, on the question of whether the claimant meets all the eligibility requirements. A claimant who intends to appeal must furnish the Board with a written notice of appeal within 30 days of receiving an adverse determination. 5.3 Review Procedure. Upon receipt of the written notice of appeal, the Board of Trustees shall hold a special meeting within 60 days. Timely notice of the meeting shall be given to the claimant at least 15 days prior to the special meeting. The claimant shall have the reasonable opportunity to be heard by the Board of Trustees at the special meeting with regard to the negative determination. The Board shall decide the appeal and shall give the claimant written notice of its decision. The exhaustion of these claims procedures is mandatory for resolving every claim and dispute arising under these Bylaws. Any legal action to recover benefits or to enforce or clarify rights under the Bylaws must be commenced in the proper forum within 120 days after the claimant has exhausted the claims procedures. For all purposes, knowledge of all facts that the Participant knew or reasonably should have known shall be imputed to every claimant who is or claims to be a beneficiary of the Participant or otherwise claims to derive an entitlement by reference to the Participant. The Board has full discretion to determine benefit claims under the Bylaws. Any interpretation, determination or other action of the Board shall be subject to review only if it is arbitrary or capricious or otherwise an abuse of discretion. Any review of a final decision or action of the Board shall be based only on such evidence presented to or considered by the Board at the time it made the decision that is the subject of review. ARTICLE VI CLAIMS AGAINST BENEFICIAL INTEREST 6.1 Nonassignability. No Participant or Beneficiary shall have any transmissible interest in the Plan or in the Participant's separate Beneficial Interest therein, either before or after the vesting thereof, or in any of the assets comprising the same prior to actual payment and distribution thereof, and shall have no power to alienate, dispose of, pledge or encumber the same, while in the possession or control of the Plan, nor shall the Plan recognize any assignment thereof, either in whole or in part, nor shall the interest of any Participant or Beneficiary be subject to attachment, garnishment, execution or other legal process while in the hands of the Plan, except as provided in Minnesota Statutes, Section 518A.53 or as otherwise provided herein. Appendix B V2024-1 B-11 Page 45 of 266 6.2 Charge for Litigation. In the event that any Participant or any person claiming by or through a Participant should commence any equitable or legal proceedings against the Relief Association, the result of which is adverse to the plaintiff, or in the event that the Relief Association should find it necessary to commence any such proceeding against any Participant or any person claiming by or through a Participant, the result of which is adverse to the defendant, the cost to the Relief Association of defending or bringing the proceeding, as the case may be, shall be charged, to the extent possible and permitted by law, to the Accrued Benefit of the Participant and only the excess of such cost over the amount of the Participant's Accrued Benefit shall be included as an expense of administration. 6.3 Domestic Relations Orders. Notwithstanding any provision to the contrary herein, the Board of Trustees may assign the interest of a Participant in the Plan to an Alternate Payee pursuant to a Domestic Relations Order. In the event the Plan receives a Domestic Relations Order with respect to a Participant's Beneficial Interest in the Plan, the following provisions shall apply: (t) The Board shall promptly give written notification to the Participant and to the Alternate Payee of receipt of a domestic relations order and of Plan Qualification Procedures. The Board shall then proceed with Qualification Procedures to detennine whether the order is a Domestic Relations Order and can be honored. The Board shall then notify the Participant and Alternate Payee (or the Alternate Payee's designated representative) of its determination. (u) Disputed funds shall be disposed of as follows: (i) During the period in which the Qualification Procedures are in progress, the Board shall separately account for any amounts that would be payable to an Alternate Payee if the Domestic Relations Order can be honored. (ii) If it is determined the Domestic Relations Order can be honored within the 18-month period commencing on the date payments are to begin under the order, the Board shall pay the amounts designated in the order, including any interest, to the Alternate Payee. (iii) If the Board determines that the Domestic Relations Order cannot be honored or if the 18-month period described in (ii) above elapses and the qualification dispute has not been resolved, the Board shall pay the segregated amounts, together with earnings or losses, if required, to the persons who would have received the amounts if the order had not been issued. (iv) If an order is qualified after expiration of the 18-month period described in (ii) above, payment of benefits to an Alternate Payee shall proceed prospectively and the Plan shall not be liable to an Alternate Payee for benefits attributable to the period prior to qualification. Appendix B V2024-1 B-12 Page 46 of 266 (v) Payment of benefits pursuant to a Domestic Relations Order shall be made only as permitted under the Plan. Payment to an Alternate Payee may not commence until the Participant submits a valid Retirement Benefit Payment Request form and the Participant's benefit becomes payable. (w) If a Domestic Relations Order does not address and determine the payment of the Supplemental Benefit payable under Section 4.7 in connection with the payment of a Retirement Benefit, the Supplemental Benefit shall be divided between the Participant and the Alternate Payee in the same proportion as the Retirement Benefit is so divided. In addition, the Board cannot honor a Domestic Relations Order requiring that Supplemental Survivor Benefits be paid to anyone other than the persons listed in Section 4.8 in the order there listed. (x) To the extent permitted by law and except as otherwise provided under a Domestic Relations Order, the Board may, on a uniform basis, charge the reasonable and necessary expenses associated with the review of a Domestic Relations Order and the implementation of a Domestic Relations Order to the accounts of the Participant and Alternate Payee. ARTICLE VII UNIFORMED SERVICE (MILITARY SERVICE) Subject to restrictions stated in this section, a Participant who is absent from firefighting service due to service in the uniformed services, as defined in the Uniformed Services Employment and Reemployment Rights Act ("USERRA"), will be granted Active Service credit under the Plan for the period of the uniformed service, not to exceed five years, unless a longer period is required under USERRA. To be eligible for such credit, the Participant must return to firefighting service with coverage by the Relief Association (or by the successor to the Relief Association) upon discharge from service in the uniformed service within the time frame required in USERRA. However, Active Service credit is not authorized if the Participant separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Active Service credit is not authorized if the Participant fails to provide notice to the Fire Department that the Participant is leaving to provide service in the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. If the Participant does not return to Active Service with the Fire Department within the time frame required in USERRA, then except as otherwise provided in the following sentence, it shall be conclusively presumed that the Participant's Active Service terminated as of the date that the leave for uniformed services began. A Participant who dies or becomes Disabled while the Participant is on leave for uniformed services shall be deemed to have returned to Active Service and shall be deemed to have accrued years of Active Service during the period of leave for uniformed services. Appendix B V2024-1 B-13 Page 47 of 266 ARTICLE VIII RIGHT TO AMEND, DISCONTINUE OR TERMINATE 8.1 Amendment. Except as herein otherwise limited, the Relief Association shall have the right to amend this Plan, pursuant to Section 12.3 of the Bylaws, at any time to any extent that it may deem advisable. Such amendment will be stated in an instrument in writing executed by the Relief Association. Upon adoption and execution of such instrument, this Plan shall be deemed to have been amended in the manner therein set forth, and Participants shall be bound thereby. No amendment which would affect the amount of, the manner of payment of, or the conditions for qualification for service pensions or ancillary benefits or disbursements other than administrative expenses authorized pursuant to Minnesota Statutes 69.80 payable from the Special Fund shall be effective until it has been ratified by the governing body or bodies of the Municipality. If the Municipality is not required to provide financial support to the Special Fund, the Relief Association may adopt an amendment of the Plan that increases or otherwise affects the service pensions or ancillary benefits payable from the Special Fund without municipal ratification so long as the changes do not cause the amount of the resulting increase in the accrued liability of the Special Fund to exceed 90 percent of the amount of the prior surplus over full funding and the changes do not result in the financial requirements of the Special Fund exceeding the expected amount of the future fire state aid to be received by the Relief Association. The financial requirements are to be determined by the Board of Trustees following the preparation of an estimate of the expected increase in the accrued liability and annual accruing liability of the Relief Association attributable to the change. If the Relief Association adopts or amends the Plan without municipal ratification, and, subsequent to the amendment or adoption, the financial requirements of the Special Fund are such so as to require financial support from the Municipality, the provision that was implemented without municipal ratification shall no longer be effective without municipal ratification, and any service pensions or ancillary benefits payable with respect to the unapproved increase shall no longer be effective as of the January 1 of the year for which the Schedules I and II for the municipal contribution became due, and as of that January 1, service pensions or ancillary benefits shall be paid only in accordance with provisions of the Plan as amended or adopted with municipal ratification. 8.2 Consolidation and Plan Benefits. The Relief Association has not been consolidated with another relief association pursuant to Minnesota Statutes, Section 424B.02. Appendix B V2024-1 B-14 Page 48 of 266 8.3 Termination of Plan. Upon dissolution of the Relief Association, after the settlement of nonbenefit legal obligations of the Special Fund, the Board shall transfer the remaining assets of the Special Fund, as securities or in cash, as applicable, to the chief financial official of the Municipality. The Board shall also compile a schedule of Participants to whom a service pension is or will be owed, any Beneficiary to whom a benefit is owed, the amount of the service pension or benefit payable based on the Bylaws and state law and the service rendered to the date of the dissolution, and the date on which the pension or benefit would first be payable under the Bylaws and state law. The Municipality receiving the remaining assets of the Special Fund shall establish a separate account in the municipal treasury to function as a trust fund for Participants and their Beneficiaries eligible for Plan benefits. Upon submission of the proper form, on or after the initial date on which the service pension or benefit is payable, the municipal treasurer shall pay the pension or benefit due, based on the schedule described above and the other records of the dissolved Relief Association. The trust fund must be invested and managed consistent with Minnesota Statutes Section 69.775 and Chapter 356A. Upon payment of the last service pension or benefit due and owing, any remaining assets in the trust fund may be transferred to the general fund of the municipality. If the Special Fund had an unfunded actuarial accrued liability upon dissolution, the Municipality is liable for that unfunded actuarial accrued liability. ARTICLE IX MISCELLANEOUS 9.1 Governing Law. This Plan shall be construed, administered, and governed in all respects under the laws of the State of Minnesota, except as preempted by federal law. If any Minnesota laws are applicable solely to the Relief Association, then an Appendix F will be included to describe such laws. 9.2 Binding Effect. This Plan shall be binding upon and inure to the benefit of the heirs, personal representatives, successors and assigns of all the parties hereto. 9.3 Effective Date Application. If a member's Separation Date is prior to the Effective Date, the member's status and benefit under the Plan, if any, attributable to Active Service, shall be determined and paid in accordance with the provisions of the Plan in effect at the Separation Date. If a member had a Separation Date prior to the Effective Date, but returns to complete a Year of Active Service that ends after the Effective Date, the member's status and benefits under the Plan for all Active Service shall be determined in accordance with the provisions of the Plan in effect at the subsequent Separation Date. 9.4 Authority of Board of Trustees. The Board of Trustees shall have full power, authority and discretion to do each and every act and thing which it is specifically required or permitted to do under the provisions of the Plan and to determine conclusively for all parties all questions arising in the interpretation or administration of the Plan. Appendix B V2024-1 B-15 Page 49 of 266 APPENDIX C SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Benefit Levels Benefit Level Effective Date Benefit Level per Year of Active Service Interest Rate for Deferred Pension Benefit Date Benefit Approved by Municipality April 15, 2024 $11,375 5% April 2, 2024 August 31, 2023 $10,825 5% August 15, 2023 August 31, 2022 $10,400 5% August 16, 2022 August 1, 2021 $9,800 5% May 4, 2021 November, 30 2020 $9,000 5% November 17, 2020 August 1, 2019 $8,750 5% May 7, 2019 August 1, 2018 $8,425 5% May 1, 2018 August 1, 2017 $8,025 5% July 18, 2017 August 1, 2016 $7,800 5% December 17, 2013 August 1, 2015 $7,700 5% December 17, 2013 August 1, 2014 $7,600 5% December 17, 2013 August 31, 2005 $7,500 5% May 1, 2001 NA means not applicable. NR means not required. TBD means to be determined Appendix C V2024-1 C-1 Page 50 of 266 RESOLUTION NO. 7913 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA APPROVING PENSION BENEFIT GUIDELINES FOR THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION AND BENEFIT INCREASE EFFECTIVE AUGUST 1, 2017 WHEREAS, the City of Shakopee (City) and the Shakopee Fire Department (SFD) strive to provide excellent facilities and equipment while also compensating SFD Firefighters through an hourly pay rate for service calls and through payment of a pension benefit for each year of service. The pension benefit becomes partially vested after 5 years of credited service and fully vested after 20 years of credited service; and WHEREAS, the pension benefit is funded by the Shakopee Firefighters Relief Association (SFDRA). The SFDRA investment portfolio increases in value through investment earnings, insurance funds (referred to as the 2% money) and City contributions when the Funding Coverage Percentage (PCP) falls below 100%, as mandated by Minnesota State Law. The PCP (often referred to as the coverage ratio) equals total portfolio assets divided by total pension liabilities. The FCP gives an indication of the funds available in comparison to the current liabilities; and WHEREAS , the SFDRA operates independently of the SFD and manages the SFDRA portfolio using best investment practices and professional managers that provide diversified and balanced investment alternatives. The SFDRA Board oversees all aspects of the investment portfolio which is summarized in the SFDRA Bylaws document; and WHERAS, the City and the SFD strive to provide competitive firefighter compensation to help attract and retain high quality personnel. The SFD recognizes that direct comparisons of compensation are difficult. For example, the SFDRA currently provides a guaranteed 5% investment option for retired members which many other organizations do not provide ; and WHEREAS , the SFDRA Board strives for adequate controls over pension benefit increases to protect both the City and Firefighters' interests. Prudent investment management will minimize the need for mandatory City contributions while also providing a pension benefit for SFD Firefighters which is guaranteed by the City; and WHEREAS , the SFDRA Board and the SFDRA membership recommend smaller, more frequent pension benefit increases as more effective for all parties as opposed to larger, infrequent benefit increases; and WHEREAS, investment portfolio volatility may cause mandatory contributions in any given year. Provisions should be taken to actively prepare for these risks. In addition, the SFDRA Board will continue to perform yearly detailed financial analysis of the pension benefit through various modeling techniques and recommendations from the investment professionals . Appendix C V2024-1 C-2 Page 51 of 266 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA , that the City Council approves the following pension benefit guidel ines and benefit increase effective August 1, 2017: 1. The SFDRA Board sets the benefit level for the SFDRA. The City Council ratifies a benefit level based on the various limitations as defined in this resolution. For the purposes of this resolution , ratify is defined as the City Council approval/guarantee of the pension benefit level. "Ratify" is the statutory term used in Minn. Stat. 424A.02 and 424A.092 to describe this process. 2. Annually , at the April SFDRA Board meeting, the SFDRA Board will receive an investment update from the selected professional investment managers recapping the past year and outlook for the current year. 3. Annually, the City Council will review the previously ratified per year of service SFDRA pension benefit and revise this resolution as needed to update the recommended policy guidelines. 4. Annually, the process shall involve the following steps: a. The SFDRA Board will calculate the Funding Coverage Percentage (FCP) (defined as the ratio of investment portfolio assets divided by pension fund liabilities effective December 31 st of the previous year, which values shall be confirmed by the SFDRA auditor). b. Any pension benefit increase request from above shall be contingent upon majority approval by the SFDRA membership in April. This demonstrates the SFDRA Board 's commitment to the new pension benefit level. c. The recommended implementation date of the new pension benefit level once all contingencies are met would be August 1st of the current year to ensure the completion of the final audit, obtain the necessary approvals from the City Council, the SFDRA Board and membership , and the filing of bylaw amendments. d. If the full SFDRA membership does not have majority approval of the same pension benefit level approved by the City Council, the pension benefit level will remain unchanged. 5. The recommended Funding Coverage Percentages and corresponding per year of service pension benefit percentage increases are as follows: a. FCP less than 112%: no increase b. FCP 112% or greater but less than 117%: 3% increase c. FCP 117% or greater but less than 122%: 4% increase Page 52 of 266 d. FCP 122% or greater but less than 127%: 5%increase e. FCP 127% or greater: 6% increase 6. In the event of a recommended increase pursuant to the above paragraph 5, the actual dollar amount increase would be rounded up or down to the nearest twenty -five -dollar increment. 7. As a further protection and control, there shall be no increases in the pension benefit for one year after the last mandatory City contribution. This provides a buffer and additional safeguard for the volatility that may occur when large market corrections occur. 8. All spreadsheets and financial models created by SFDRA Board members and investment professionals should be regularly updated with current information and reviewed at the annual pension benefit discussion in April. 9. These guidelines may be changed in the future by the City Council at its discretion. 10. As of December 31, 2016, the FCP was 114.4%. Therefore, based on the guidelines outlined herein, the pension benefit increase effective for August 1, 2017 will be $225.00 per year of service for a combined annual pension benefit of $8,025.00 per year of service. The City Council hereby approves this increase. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota held this 181h day of July, 2017. Mayor of the City of Shakopee Page 53 of 266 APPENDIX D FIRE RELIEF BOARD OFFICER COMPENSATION LEVELS Officer Position Annual Salary Date Benefit Approved by Relief Membership President May 15, 2017 $10,000 March 25, 2024 Vice President $1,000 March 25, 2024 Secretary $2,000 January 22, 2021 $4,000 March 25, 2024 Treasurer $2,000 May 1 ? d1 $10,000 March 25, 2024 Trustee 250 April 22, 204-9 $500 March 25, 2024 Appendix D V2024-1 D-1 Page 54 of 266 APPENDIX E Intentionally Left Blank Appendix E V2024-1 E-1 Page 55 of 266 APPENDIX F SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION Special Laws Shakopee Laws 1976, Ch. 267 Service Pension Laws 1979, Ch. 201 Sec. 44 Repealer of prior special laws SOURCE: Minnesota Legislative Commission on Pensions and Retirement, "Laws Governing Volunteer Firefighter Relief Associations (Updated through the 2004 Session)" http://www.commissions.leg.state.mn.us NA means not applicable. NR means not required. TBD means to be determined Appendix F V2024-1 F-1 Page 56 of 266 SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION 2700 Vierling Drive East Shakopee, MN 55379 These bylaws and appendices are hereby adopted and approved by the members of the Shakopee Fire Department Relief Association on this 25t11 day of March, 2024. , /PieSident — John Clay Treasurer Trevor Gies Date Date Date 6-26, e77 Page 57 of 266 Shakopee FRA Dissolvement $ 6, 622, 654.83 Investment Balance (3/5/2024) 391,069.29 2023 State Aid Amount including supplemental (2024 not yet provided) State Aid November Special Fund Checking (3/5/2024) EA Total Assets for Dissolvement *Estimate for Auditor, lawyer and administration Administrative Costs of Dissolvement (2,003,612.00 4,956,031.03 434.00 Recalculated based on months of service Per year of service 4,936,750.00 Amount currently above $11,375 19,281.03 Amount exceeding required disbursements Checking/Savings Account Balances 7,664.57 not applicable 27,676.58 not applicable Page 58 of 266 *4.A.3. Shakopee City Council April 2, 2024 FROM: Chelsea Petersen, Assistant City Administrator TO: Mayor and Council Members Subject: Accept the voluntary dissolution of the Shakopee Fire Department Relief Association and establish part-time firefighter positions. Policy/Action Requested: 1. Approve Resolution R2024-044 Accepting the Voluntary Dissolution of the Shakopee Fire Department Relief Association. 2. Approve job descriptions for Part -Time Firefighter/EMT and Part -Time Lieutenant/EMT effective May 6, 2024. 3. Approve Resolution R2024-042 Declaring Part -Time Firefighter/EMT and Part -Time Lieutenant positions eligible for Police and Fire PERA. Recommendation: Approval as requested. Discussion: The City of Shakopee's Fire Department is made up of full-time staff, as well as paid -on - call staff. The full-time employees participate in the state's Public Employee Retirement Association (PERA) as part of the city's employee benefit package, and the paid -on -call employees are currently members of the Shakopee Fire Department Relief Association (SFDRA) as is allowed by state statute. At its March 25, 2024 board meeting, the SFDRA unanimously voted to voluntarily dissolve the association, and by considering Resolution R2024-044 the City Council is being asked to accept the association's dissolution. By dissolving the SFDRA the paid -on -call members of the department would need to be reestablished as part-time employees that are eligible to participate in PERA the same as other regular full and part-time employees of the city. All current paid -on -call members of the Shakopee Fire Department have been notified of this change and are being asked to consider whether they will participate in this change or voluntarily end their employment upon termination of the SFDRA. The anticipated termination date is May 5, 2024 so the Page 59 of 266 PERA effective date would be May 6, 2024. Budget Impact: The exact budget impact will be determined by how many employees choose to continue into the reestablished part-time positions, but is not anticipated to be significant. ATTACHMENTS: o Resolution R2024-044 • Resolution R2024-042 o Job Description - Part -Time Firefighter/EMT o Job Description - Part -Time Lieutenant/EMT Page 60 of 266 RESOLUTION R2024-044 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPT THE VOLUNTARY DISSOLUTION OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION WHEREAS, Minnesota Statutes, Section 424B.22 provides the exclusive method for terminating firefighter retirement plans and dissolving Fire Relief Associations and provides both a voluntary and involuntary dissolution process; and WHEREAS, On the 25" day of March 2024 the Shakopee Fire Department Relief Association Board passed a vote to voluntarily dissolve the Shakopee Fire Department Relief Association; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, it is hereby accepting the voluntary dissolution of the Shakopee Fire Department Relief Association; and FURTHER, Accepting the termination date of the Shakopee Fire Department Relief Association to be effective at 11:59pm on the 5' day of May, 2024. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 2nd Day of April 2024. Matt Lehman Mayor of the City of Shakopee ATTEST: City Clerk Page 61 of 266 RESOLUTION R2024-042 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA DECLARE THE PART-TIME FIREFIGHTER/EMT AND PART-TIME LIEUTENANT/EMT POSITIONS ELIGIBLE FOR POLICE AND FIRE PUBLIC EMPLOYEES RETIREMENT ASSOCIATION (PERA) WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and WHEREAS, Minnesota Statutes Section 353.64 permits the governing body of a governmental subdivision to request coverage in the Public Employees Police and Fire plan for a non -full-time fire fighter employee when the position's duties and qualifications require that the primary services of the position are fire fighting. Primary is understood to mean the highest priority task and a job requirement that the employee respond on a regular basis to the fire calls (and medical emergencies if applicable) that are received at the fire station to which the employee is assigned during the employee's established work hours. The qualifications of the fire service position must include Minnesota State Certification as either a Firefighter I or Firefighter II. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, it is hereby declared that the positions of Part-time Firefighter/EMT and Part-time Lieutenant/EMT, in the Shakopee Fire Department is, for primary services provided, that of a firefighter engaged in the hazards of fire fighting; and FURTHER, that this governing body hereby requests that the named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee's initial Police and Fire Plan salary deduction by the City. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 2nd Day of April 2024. Matt Lehman Mayor of the City of Shakopee ATTEST: City Clerk Page 62 of 266 City of Shakopee POSITION DESCRIPTION TITLE: Firefighter/EMT DEPARTMENT: Fire AREA: CLASSIFICATON: REPORTS TO: Lieutenant STATUS: Part -Time, Shift and/or Hour Requirement Varies PAY: $20.00 Hourly LAST REVIEWED: 3.19.2024 SUMMARY Protect and save life and property through effective rescue and firefighting work, perform related fire prevention activities, equipment and facility maintenance, including driving and operating all apparatus, housekeeping functions as assigned, and perform other fire duties as directed. Respond to emergency medical calls and render aid to victims. After the initial training period, individuals in this position will work a designated number of shifts or hours as specified by the department. ESSENTIAL DUTIES AND RESPONSIBILITIES • Respond on or off duty to fire calls and/or emergencies as directed. • Respond to fire and rescue emergencies. Involves getting to the scene with proper equipment quickly and safely. Includes driving and operating all apparatus and equipment and conducting themselves in a safe and efficient manner. • Respond to emergency medical calls and render aid to victim(s) as required in accordance with department policy. • Rescue individuals from fires and other emergency situations. Evacuates occupants of burning structures and assists them to safety. Administers first aid to injured persons as required. • Extinguish fires. Pull hoses and place ladders, operate pumps, directs streams of water, uses other extinguishing agents as appropriate, ventilates structures by opening windows or cutting holes, etc. Operate aerial ladders, fire extinguishers, bars, axes, etc., as needed. Involves working inside, outside, and on top of burning and smoke -filled structures. • Perform salvage operations to include placing tarps, removing excess water, shoveling out debris, sometimes patching windows and holes, and performing clean-up as directed. • Clean up and prepare equipment to include refueling vehicles, refilling water tanks, recharging air tanks and extinguishers, washing trucks and hand tools, drying and reloading hoses, and other work needed to return vehicles and equipment to ready status. • Assist in inspecting, maintaining, and repairing, as necessary, all fire related equipment. Complete proper checklists and report damaged and improperly functioning equipment. • Maintain facilities and perform housekeeping duties as directed to include building and grounds maintenance, sweeping, and washing floors and walls, cleaning common areas, and performing minor repairs as needed and assigned. • Assist in community outreach, fire prevention and public education duties as assigned. • Assist with regular inspection of commercial and public buildings. Check fire hydrants as directed. • Maintain and improve firefighting and rescue skills. Attend training sessions, studies material on fire hazards, firefighting, and rescue methods and maintains familiarity with city streets and all department equipment. • Attends required extra training and/or meetings. Page 1 of 3 Page 63 of 266 • Emergency Medical Technician - shall maintain all related skill levels in accordance with the laws of the State of Minnesota and the National Registry of Emergency Medical Technicians. • Responsible for completing reports and other documents. • Perform other duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED • Capable of reading fire protection textbooks, writing reports with proper grammar and speaking correctly in public. Knows English grammar and vocabulary of over 5,000 words; ability to understand and communicate using non -technical written or spoken English. • Must be able to convey messages quickly and clearly, while also being a good listener and observer so as to gather vital information. • Ability to multiply, divide, use fractions and read graphs. • Must be able to interpret instructions and use logic to solve concrete problems. • Microsoft Office computer skills. INTERNAL/EXTERNAL CONTACTS • Daily contact with supervisor and other departmental staff. • Daily contact with the public. • Some interaction with other departments to provide support and assistance. QUALIFICATIONS Minimum Qualifications • Must be at least 18 years of age • Have a valid Minnesota Driver's License or eligible to be licensed in the State of MN • Must have a high school diploma or equivalent • IFSAC or Pro Board MN Firefighter II certification • Must have a current and valid Emergency Medical Technician certification from the Minnesota EMSRB or National Registry of EMT's at the time of hire or documentation showing proof of enrollment in an EMT certification program and the ability to obtain NREMT certification within one year of hire date • Current licensed Firefighter in the State of Minnesota or the ability to become a licensed Firefighter in the State of Minnesota at time of hire. • Successfully pass drivers' license check, criminal background check, physical exam, agility test, psychological exam, and reference check. Desired Qualifications • Experience as an EMT or paramedic • Experience as a Firefighter • Post -secondary education in Fire Science or closely related field • Certified Minnesota Fire Apparatus Operator (FAO) • Successfully completed a Hazardous Materials Operations NFPA 472 compliant class • Certified Fire Inspector • Experience with fire and building codes WORKING CONDITIONS • Non-skid floor surfaces and handles in ambulance and fire trucks • Work in confined spaces • Work in and around burning and smoke -filled structures 2 Page 64 of 266 • Varied outside temperatures • Work in unprotected heights • Work around mechanical, chemical, and electrical hazards • Work around noise • Working around moving objects and people • Vibration • Hazardous waste • Odors/toxic fumes • Lung/skin irritants • Wet/damp surfaces • Slippery surfaces in garage after washing vehicles daily • Garage heated but not air conditioned • Infectious diseases, needles, body fluids, blood borne pathogens • Uneven surfaces PHYSICAL DEMANDS The physical demands here are representative of those that may be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. • Need to have excellent driving skills • Be able to step up into/on truck with a maximum height of 30" • Be able to reach up to the maximum of 88" and 36" deep • Be able to climb up the back and on the top of the fire truck and balance self along a 15" span • Be able to climb several flights of stairs, 35' to 45' ladders • Be able to balance self while handling weighted equipment in a burning and smoke -filled structure • Be able to lift or carry equipment from floor to overhead • Be able to kneel/crouch balanced without support • Be able to crawl about on hands and knees with weight on your back • Be able to push/pull objects using total body movements (forces up to 18 pounds required for basic equipment) • Be able to walk long distances (over 100 yards at one time) • Need good grip strength with gloves to handle tools requiring torquing, pounding, and jerky motions with hands • Handle equipment, injured people, and gauges • Be able to move around with 55 pounds weighted gear and a variety of weighted equipment or an injured person • Have general mechanical ability/knowledge of engines • Need good visual acuity to read gauges • Need good auditory and comprehension skills to follow directions • Need quick reflexes • Not be claustrophobic or have a fear of heights or cramped quarters • Maintenance of grounds which includes, but is not limited to, shoveling, snow blowing, and watering • Be able to work under stress/pressure The City of Shakopee is an Equal Opportunity Employer. 3 Page 65 of 266 City of Shakopee POSITION DESCRIPTION TITLE: Lieutenant/EMT DEPARTMENT: Fire AREA: CLASSIFICATON: REPORTS TO: Captain STATUS: Part -Time, Shift and/or Hour Requirement Varies PAY GRADE: $21.00 Hourly LAST REVIEWED: 3.19.2024 SUMMARY Supervises fire suppression personnel on an assigned shift. Protect and save life and property through effective rescue and firefighting work, perform related fire prevention activities, equipment, and facility maintenance, including driving and operating all apparatus, housekeeping functions as assigned, and perform other fire duties as directed. Respond to emergency medical calls and render aid to victims. After the initial training period, individuals in this position will work a designated number of shifts or hours as specified by the department. ESSENTIAL DUTIES AND RESPONSIBILITIES • Respond on or off duty to fire calls and/or emergencies as directed. • Responds to all calls for service while on duty. Directs the positioning of fire apparatus and other equipment, evaluates the situation and determines the best approach and requests additional help if necessary, including Mutual Aid. Ability to take command of an emergency incident. • Directs and performs firefighting and rescue work in a safe and efficient manner. Supervises and assists in the placing of ladder and hoses, use of water and other extinguishing agents, ventilation of structures, rescue and first aid treatment of victims, etc. Retains supervisory responsibility unless relieved by a superior officer of the department. • Supervise and assist in salvage and overhaul operations. May include placing tarps, removing excess water, shoveling out debris, sometimes patching windows and holes and performing other clean up as necessary. Work with Fire Marshal to determine the cause of the fire and completes required reports. • Supervise and assist in the cleanup of equipment. Includes refueling vehicles, refilling water tanks, recharging air tanks and extinguishers, washing trucks and hand tools, drying and reloading hose, and other work needed to return vehicles and equipment to ready status. Also, supervise and assist in the inspection, maintenance and repair, as necessary of all fire related equipment. • Supervise and assist in maintenance and housekeeping duties. Assign work and follow up to ensure proper completion and optimum utilization of personnel. Includes building and grounds maintenance duties such as sweeping and washing walls and floors, performing minor repair work, etc. • Assist in fire prevention duties. Conducts, as directed, regular inspections of commercial and public buildings. Inspect fire hydrants as directed. May also assist with various fire safety or training programs for schools, hospitals, apartments, etc. • Supervise and instruct EMS, rescue and fire training drills. • Additional duties include, but not be limited to, fire inspections, fire code enforcement, public speaking and education, pre -fire planning, follow up on inspections, plan checking on new 1 Page 66 of 266 construction, assist in training drills and exercises, making lesson plans, assisting in vehicle and building maintenance, and substituting for the fire shift commanders in their absence. • Attends extra training and/or meetings that are required for the position. • Provide direction and assist in the development of subordinates. Assists and guides subordinates as needed, evaluates their performance, provides assigned instruction, and recommends development steps. • Maintain individual firefighting/EMS skills, including physical conditioning. Stay abreast of developments in the fire field and changes in related laws and ordinances. • Responsible for completing employee performance evaluations in conformity with City guidelines and timelines. • Responsible for completing incident reports. Ability to write legible reports. • Other duties as assigned. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED • Capable of reading fire protection textbooks, writing reports with proper grammar and speaking correctly in public. Knows English grammar and vocabulary of over 5,000 words; ability to understand and communicate using non -technical written or spoken English. • Must be able to convey messages quickly and clearly, while also being a good listener and observer so as to gather vital information. • Ability to multiply, divide, use fractions and read graphs. • Must be able to interpret instructions and use logic to solve concrete problems. • Microsoft Office computer skills. INTERNAL/EXTERNAL CONTACTS • Daily contact with fire admin and other departmental staff. • Daily contact with the public. • Some interaction with other departments to provide support and assistance. QUALIFICATIONS Minimum Qualifications • Must be at least 18 years of age • Have a valid Minnesota Driver's License or eligible to be licensed in the State of MN • Must have a high school diploma or equivalent • IFSAC MN Firefighter II certification • Must have a current and valid Emergency Medical Technician or higher certification from Minnesota EMSRB and National Registry of EMT's at the time of hire or show proof of enrollment in an EMT certification program and the ability to obtain NREMT certification within one year of hire date. • IFSAC MN Fire Apparatus Operator certification or ability to obtain within one year of hire date. • Current licensed Firefighter in the State of Minnesota or the ability to become a licensed Firefighter in the State of Minnesota at time of hire. Desired Qualifications • Experience as an EMT or paramedic • Post -secondary education in Fire Science or closely related field • Successfully completed a Hazardous Materials Operations NFPA 472 compliant class • IFSAC MN Fire Officer I certification or ability to obtain within one year of hire date. 2 Page 67 of 266 • IFSAC MN Fire Inspector I certification or ability to obtain within one year of hire date. • Incident command experience and training, including Blue Card Incident Command Certification • Experience with fire and building codes WORKING CONDITIONS • Non-skid floor surfaces and handles in ambulance and fire trucks • Work in confined spaces • Work in and around burning and smoke -filled structures • Varied outside temperatures • Work in unprotected heights • Work around mechanical, chemical, and electrical hazards • Work around noise • Working around moving objects and people • Vibration • Hazardous waste • Odors/toxic fumes • Lung/skin irritants • Wet/damp surfaces • Slippery surfaces in garage after washing vehicles daily • Garage heated but not air conditioned • Infectious diseases, needles, body fluids, blood borne pathogens • Uneven surfaces PHYSICAL DEMANDS The physical demands here are representative of those that may be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions. • Need to have excellent driving skills • Be able to step up into/on truck with a maximum height of 30" • Be able to reach up to the maximum of 88" and 36" deep • Be able to climb up the back and on the top of the fire truck and balance self along a 15" span • Be able to climb several flights of stairs, 35' to 45' ladders • Be able to balance self while handling weighted equipment in a burning and smoke -filled structure • Be able to lift or carry equipment from floor to overhead • Be able to kneel/crouch balanced without support • Be able to crawl about on hands and knees with weight on your back • Be able to push/pull objects using total body movements (forces up to 18 pounds required for basic equipment) • Be able to walk long distances (over 100 yards at one time) • Need good grip strength with gloves to handle tools requiring torquing, pounding, and jerky motions with hands • Handle equipment, injured people, and gauges • Be able to move around with 55 pounds weighted gear and a variety of weighted equipment or an injured person • Have general mechanical ability/knowledge of engines • Need good visual acuity to read gauges • Need good auditory and comprehension skills to follow directions • Need quick reflexes • Not be claustrophobic or have a fear of heights or cramped quarters • Maintenance of grounds which includes, but is not limited to, shoveling, snow blowing, and watering • Be able to work under stress/pressure 3 Page 68 of 266 The City of Shakopee is an Equal Opportunity Employer. Page 69 of 266 *4.A.4. Shakopee City Council April 2, 2024 FROM: Andrea Harrell, Grants/Special Projects Coordinator TO: Mayor and Council Members Subject: Firehouse Subs Public Safety Foundation Quarterly Grant Application Policy/Action Requested: Adopt Resolution R2024-039, approving an application to the Firehouse Subs Public Safety Foundation's quarterly grant. Recommendation: Adopt Resolution R2024-039. Discussion: The Firehouse Subs Public Safety Foundation provides grants quarterly to local public safety organizations, nonprofits, and schools to support their communities by creating lifesaving impacts. The City will request funding to purchase equipment and prevention education tools to further support the Fire Department's mission of providing lifesaving intervention and fire prevention activities. Budget Impact: The grant requires a 0% match. ATTACHMENTS: o Resolution R2024-039 Page 70 of 266 RESOLUTION R2024-039 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT A FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION QUARTERLY GRANT APPLICATION WHEREAS, the City of Shakopee supports the application made to the Firehouse Subs Public Safety Foundation quarterly grant, and WHEREAS, the application is to obtain funding to purchase lifesaving equipment and prevention education tools to be utilized by the Fire Department, and WHEREAS, the City of Shakopee recognizes a 0% match is required. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the Firehouse Subs Public Safety Foundation, the City of Shakopee agrees to accept the grant award and may enter into an agreement with Firehouse Subs Public Safety Foundation for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of April 2024. Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 Matt Lehman, Mayor of the City of Shakopee ATTEST: Lori Hensen City Clerk Page 71 of 266 *4.A.5. Shakopee City Council April 2, 2024 FROM: Andrea Harrell, Grants/Special Projects Coordinator TO: Mayor and Council Members Subject: Minnesota Department of Human Services' Live Well At Home Program Grant Application Policy/Action Requested: Adopt Resolution R2024-031, approving an application to the Minnesota Department of Human Services' (DHS) Live Well At Home program grant. Recommendation: Adopt Resolution R2024-031. Discussion: MN DHS Live Well At Home grant provides funding to develop and/or provide services to older Minnesotans living and aging in the communities of their choice, improve the community's capacity to develop, strengthen, integrate, and maintain culturally competent home- and community -based services. The program focuses specifically on individuals aged 65 and older who are at risk of long-term nursing facility use. The City will utilize the funding to purchase the planned 15-passenger van, previously approved by Council to be ordered at its December 19, 2023 meeting. Budget Impact: The grant requires a 50% match and can be provided through the current Equipment Internal Service Fund. ATTACHMENTS: ▪ Resolution R2024-031 o Agenda 2023_ 12_ 19_Meeting Memo Van Page 72 of 266 RESOLUTION R2024-031 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT A MINNESOTA DEPARTMENT OF HUMAN SERVICES' LIVE WELL AT HOME PROGRAM GRANT APPLICATION WHEREAS, the City of Shakopee supports the application made to the Minnesota Department of Human Services' Live Well At Home Program grant, and WHEREAS, the application is to obtain supplemental funding to replace the current Parks and Recreation Van, and WHEREAS, the City of Shakopee recognizes a 50% match is required and will be provided via the Equipment Internal Service Fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the MN Department of Human Services, the City of Shakopee agrees to accept the grant award and may enter into an agreement with MN Department of Human Services for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of April 2024. Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 Matt Lehman, Mayor of the City of Shakopee ATTEST: Lori Hensen City Clerk Page 73 of 266 *4.G.1. S AOPE; Shakopee City Council December 19, 2023 FROM: Bill Egan, Public Works Director TO: Mayor and Council Members Subject: Purchase four John Deere front mowers and equipment; one Ford transit van; John Deere Gator; Sportstraq paint striper; and declare equipment as surplus. Policy/Action Requested: Approve the purchase of four John Deere mowers and equipment from Kibble Equipment and Midwest Machinery Co., in the total amount of $86,650.96; one Ford cargo van from Morrie's Buffalo Ford in the amount of $66,771.04; John Deere Gator from Kibble Equipment in the amount of $5,566.20; Sportsraq G.P.S paint striper from Tragnology North America in the total amount of $63,100.85; and the declaration of equipment as surplus. Recommendation: Authorize the purchases. Discussion: The following equipment to be replaced and purchased are included in the 2022 and 2024 Capital Improvement Plan (CIP): Facilities, Park and Community Center- Front Mower The replacement of four front mowers Nos. sk1396 (246 Hours), sk1395 (515 Hours), sk1397 (444 Hours), and sk1398 (369 Hours) are summarized in the attached CIP sheet Equip-24-181, Equip-24-465 and Equip-24-672. The front mowers are being purchased under Sourcewell contract number 031121 through Kibble Equipment. The quotation form is attached and is consistent with Sourcewell pricing. As part of this purchase the attaching snow blowers and brooms will be purchased through Midwest Machinery Co. under state contract No. 227410. The quotation form is attached and is consistent with state contract pricing. The cost of four John Deere front mowers and equipment is $201,900.96 less the combined trade-ins to dealer of $115,250.00, leaving a difference of $86,650.96. The front mowers are used year round for mowing and snow removal. Existing cabs will be transferred to the new units. As part of this purchase, snow blowers and brooms will be updated as the old equipment is failing and are due for replacement. Community Center - Cargo Van The replacement of the cargo van is summarized in the attached CIP sheet Equip-22-671. Two quotes were obtained, Morrie's Ford was low bid (See attachment). Note, staff has compared this price to state Page 7460t 2 contract and found it to be comparable. The cost of the vehicle is $66,771.04. This vehicle was previously ordered through a dealer and subsequently canceled after several months. This order will be a newer model as the price has increased. The existing van sk1119 (27,000 miles) has been evaluated, it is no longer needed and has been determined that the useful life has been expended and should be declared surplus inventory. Once formally declared surplus and the new van is in service, this vehicle will be sold at auction. Public Works - Park: John Deere Gator The replacement of the John Deere Gator No. sk1403 (624 hours) is summarized in the attached CIP sheet Equip-24-469. The Gator will be purchased under Sourcewell Contract No. 031121 through Kibble Equipment. The quotation form is attached and is consistent with state contract pricing. The purchase amount with trade-in for the Gator is $5,566.20. Public Works- Paint Striper The purchase of the paint striper is summarized in the attached CIP sheet Equip-24-462.The paint striper will be purchased under a "sole source system" (See Attachment) through Tragnology North America. The cost of the paint striper is $63,100.85, see attached quotation sheet. We are excited to introduce this G.P.S. technology to our department. This machine will dramatically reduce our staff hours and paint consumption striping our athletic fields throughout the playing season. Staff has investigated this technology and confirmed with neighboring community's that have this technology. This vehicle will be an addition to the fleet. Budget Impact: Table 1 below provides a summary of the costs and funding for the equipment purchases, comparing the actual amounts to the CIP budgeted amounts. All equipment is funded by the Equipment Internal Service fund. Revenues from the sales of surplus equipment will be deposited into the Equipment Internal Service Fund. Table 1. Equipment Cost and Funding Summary Equipment CIP Budget J.D. Front Mowers $113,200.00 Cargo Van $50,000.00 J.D. Gator $6,000.00 Paint Striper $63,500.00 Total $232,700.00 ATTACHMENTS: © Equip-24-181 Mower © Equip-24-672 Mower © Equip-24-465 Mower © Kibble Equipment Quote © Midwest Machinery Co. Ouote Actual Amount $86,650.96 $66,771.04 $5,566.20 $63,100.85 $222,089.05 Page 797)521362 © Equip-22-671 Van © Apple Ford Quote © Morrie's Ford Quote © Equip-24-269 UTV © Kibble Equipment (Gator) Quote © Equip-24-462 Paint Striper © Paint Striper Sole Source © Paint Striper Quote Page 78E062@S2 Capital Improvement Plan City of Shakopee, Minnesota 2022 thru 2026 Project # Equip-22-671 Project Name Parks & Recreation: Van Type Equipment Useful Life 10 Category Recreation Accounting Codc 7800.1740 100067 Fund Capital Equipment Internal Sery Description Department Equipment Internal Serv. Fund Contact Public Works Superintendent Priority 2 Important -Provide Efficiencies/ Status Active Total Project Cost: S50,000 ��1�Pf1� �11111111 i)',,, .'1,,,� 1 1IIIII� . s r1� � 11111111111111111111 Replace 2012 Dodge Caravan sk1119 with AWD 15-passenger Ford Transit van. Justification Vehicle upgrade to be used for transporting staff and gear to activities. Expenditures 2022 2023 2024 2025 2026 Total Equip/Vehicles/Furnishings 50,000 50,000 Total Funding Sources 50,000 50,000 2022 2023 2024 2025 2026 Total Equipment Internal Service 50,000 Fund 50,000 Total Budget Impact/Other 50,000 50,000 98 Page 27'b62832 ZLZ lo e5ed 0 CL 0 Prepared For: u E 0 :y of Shakopee 4▪ -0 V) 0 7200 Lakeville Blv CL 952-997-5512 E 0 •zt K:t 0 Lr) Lr) 2 aJ aJ n) - J L.r) City Of Shakopee i ten' E 5(12 co -0 Z -0 • < C >. co c CD- n3 E o E u 0 om Larson a.; E u L.) no co C C U 0 4-, 4- 4- co LD • cy) if) al r•-• Q) 1. 5 0 CU ro 0 0_ z 0 >- (0 _0. 4- 0 a) co 0 Q) 0 a) r—I Ln cY) Ln tr,- • cn Lr) 2 Dealer Discount: Factory Rebates: LC) .v; CU .° 1- '411 Q- C (3) CU •-•- L.) MI c LP) — CU — a) u Li- CU CD 0 O 0 0 c; q;.; 4- CU 0. E 11- Number of Units: Grand Total: ZLZ lo e5ed 2024 Transit-350 Passenger AWD Mediurn Roof Van 148" WB XLT (X9C) Price Level: 415 ,,,,, „1, ,011,:,,,,,,',u00,4i,„1110 JJIU.Pw Client Proposal Prepared by: Scott Miller Office: 952-431-5900 Date: 11/13/2023 Apple Ford Apple Valley I 7200 150th St West, Apple Valley, Minnesota, 551246961 Office: 952-431-5900 I Fax: 952-431-5912 1 Page 79 of 266 ZLZ 10 17 e5ed Prepared by: Scott Miller 11/13/2023 Apple Ford Apple Valley 1 7200 150th Si West Apple Valley Minno.iol5'1124(3961 2024 Transit-350. Passenger AWD Medium Roof Van 148" WB XLT (X9C) Price Levet 415 As Configured Vehicle Code Description NISRP Invoice Base Vehicle X9C Base Vehicle Price (X9C) Packages 302A Order Code 302A Includes - Tronsmission 10-Spd Autornotic vv/00 & .electShift includes auxiliary transn utisionosl suieler. - 3 73 Lirrided-Slip Axlo Pony rires, 235/65R160 121/119 R AS 83W Wheels 16" Silver 3tecit w/Exposed Lup Nuts Cloth Front Bucket Soots Powertrain 99G Engine: 3.5L EcoBoost V6 44U NONGV Wheels & Tires STDTR Transmission: 10-Spd Automatic WOO & SelectShift Mcfid9s auxiliary transmission nil cooler GVVVft TBD Tires: 235/65R16C 121/119 R AS BSW STDWL Wheels: 16" Silver Steel w/Exposed Lug Nuts Seats & Seat Trim C Cloth Front Bucket Seats 21Q Dark Palazzo Gray Cloth Heated Bucket Seats lncludes 10-way power (leper seal with lumbar, 1CL Way polv.r passong,,Yr .^;orriq3 ] passenger arest $59,975.00 $56,977,00 NYC N/C $2495.00 $2,271.00 included Included Included Included Included included included Included Included Included 96P 115-Passenger Seats $875.00 $797,00 $1,495.00 $1,361.00 includes ist row,' 2 seats, ,2rs1 row, 3 sests,t3rel 'OW: 3 seals, 41h roW 3 sualst aniii 51h sews: 4 soots includes; GVVVR: T80 Prices and content availa.bility as shown are subject to change and should be treated as e:stimates only. Actual: base vehicie,. packtage aod option it:tart:Mg inay vary .froth this :e:Slisnate because ol :special local pricing., availabThtyor pri,dng, ,adjustnerras nut rerkicted in me dealer's comtilil(),r salesue:rsch for the most current information, Page 80 of 266 2 ZLZ lo 9 tZ e5ed Prepared by: Scott MIIer 11/13/2023 Apple Ford Apple Valley 1 .7200 150141 St West Apple Valley. Minnesota I' 551246961 2024 Transit-350 Passenger AWD Medium Roof Van 148 WB XLT (MC) Price Level: 415 As Configured Vehicle (cont'd) Code Description !WSW Dual AGM Batteries (70 Arep-hr Each) Other Options PANNT Monotone Paint Application 148WB 148" Wheelbase 153 Front License Plate Bracket STD STD N /C Standard in states requiring two license plates and optional in all other states. 544 Long -Arm Manual -Folding Heated Pwr Adjusting Mirrors includes tarn signals. Invoice STD STD NYC N /C N/C 68J Extended Length Running $655.00 $596.00 Boards Covers the A-B 011'4:V- (71rivor -Side WV A.0 pillar passenger-picte. 67D Trailer Brake Controller $230..00 $210,00 (TBC) 53B Heavy -Duty Trailer Tow Package Deletes rear tow hook. topiaries 4/7 t)ro connector as,sembly ,'3nor rear jumper anci array system tor backup/B./running This package does not include a Trader Bhrrire Cord,' crier r,f11)) customer wards a trader brake controller' after purchase. wit I love to bp ifterro.orrq...n! Maim controller and aftermarket wiring harness, includes: Tow/Haul Mode w/Treder 1Iiirq Prriv Frame Mounted Hitch Receiver $485.00 $442.00 92E Privacy Glass $500.00 $455.00 Provides protection al vehicle oceupanhs) and occupant personal belongings It o grass ars° or grades occupant comfort by helping to reduce vehicle cook/6mi time, includes: Rear -Window Defroster 66D Front Overhead Shelf 87E Auxiliary Fuse Panel Includes hrgh spec ir derface connector. $75 00 $69 00 Included Nncluded Whir:lest • Dual AGM Batteries (70 Amp-hc Earle • Modified 'Vehicle Wfrif:F,g Systein Includes rooddred Ve?h,r0e. GOIMOChOnSfOr L1M•39, harnaSS Prices and content availability as. shown are subject to change and snood be treated as estimates oily, Actual base vehicle, package aria option pricing may vary /torn ibis estimate because of special Focal pricing, avaitability or pricing arljusimonlis not reflected in the clualeris corriputor caste:pa Sou salesperson for the most current information.. Page 81 of 266 3 ZLZ lo 9 e5ed Prepared by: Scott Miller 11/13/2023 Apple Ford Apple Vatley I 7200 150Ch St West Apple Vi9Pey Minnesota Y:;17.1(3.61 202,4 Transit-350 Passenger A D Medium Roof Van 148" WB XLT (X9C) Price Level: 415 As Configured Vehicle (contd) Code Description 53K 41J 58E 63E 41H 61C Modified Vehicle Wiring System triciudes modified vehicle connections ler customized wiring harness provisions. Intelligent Access w/Push- Button Start Radio: AM/FM Stereo w/SYNC 4/SiriusXM w/360L Includes HD Radio, 1 ? multi --function dispfay etuelonth P031 US8 ports, embedded voirin connectedbiatun navigation (3 years of servi(e) and 8 speakers 4 front/4 tear) $370..00 Includes) 'Traffic Sign Recognition (TSR) Intelligent Speed Assist j(SA) - Electronic Air Temperature Control Dual AGM Batteries (70 Amp-hr Each) Engine Block Heater (400W rating), Recommended yhen Minimum temperature Vehicle Maintenance Monitor Includes engine hoar meter, Depend!nq on the et' - and tire pre.ssure stoles, 67C Upfitter Package Includes high capacity uplifter switches, 86F 61D o fiiis $850.00 included $75.00 is.10 degrees F orbelow. $45,00 MSRP Invoice Included Included $336.00 $774.00 Included $69.00 $41.00 feature will' display engine bout rooter, nil lite ()it level $61000 Include) - Large Center Console Includes on integrated shifter, a dual cup holder" and an ai,,,inStnal srortage Auxittary Fuse Panel Includes high star interface connecter - Dual' AGM Batteries (70 Amp-hr Each) - Modified Vehicle Wining System Includes modified vehicle cennecticris Inc customized oaring hat/loss provtrissitt 2 Additional Keys (4. 'Total) Inotudes key lobs 360-Degree Camera w/Split View includes front washer Front, side arid roar locing canierizt) aria PW The driver fc loggiu Efitriug?i ditfornrit ,? views Wa a button located on the instrument panel $75.00 $555.00 $69,.00 Includes,- - Front Fog ,L.anipt? $605.00 $550.00 Prices and content availability asshown are subject to change and should be treated as estimates. onfy, Actual base vehicle,. riac tc.age 16ofthinn. pridng may vary from this estimate because or special local pricing, availability or pricing adjustments not reflected in the deale,Ps computer salesperson for the most current in.forrnation. Page 82 of 266 4 ZLZ lo L e5ed Prepared by: Scott Miller 11/13/2023 Apple Ford Apple Valley 17200 150th St West Apple Valley Minnesota 24061 2024 Transit-350 Passenger AWD Medium Roof Van 148" WB XLT (X9C) Price Level: 415 As Configured Vehicle (cont'd) Code Description MSRP Invoice Auxiliary lamps that are generally integrated into the front fascia and designed to help Me inar'fway daring poor visibility. - Reverse Sensing System - Honeycomb Mesh Grille wiChrorre Surround 43B Back Up Alarm Includes 102 clE3(A1 war -mpg caparnlity. 86N Front Heavy Duty Tray Style Floor Mats 68B Remote Start 15C Front Black Wheel Well Liners Fleet Options 942 Daytime Running Lights Requires valid FIN or dealer code. Provides enhanced vehicle visibility during daylight conditions WARANT Fleet Customer Powertrain Limited Warranty Requires valid FIN code. Ford is increasing the 5-year 60000-mile in5ed powerfrain waromty to 5-years„ 100,000' priles, °Mir Real purchasers with a valid Fleet Identification Number (FIN code) will receiver the extended warranty. When tbrr sate is entered into the sales reporting system with a ,sales typefleet along with a valid FIN code, the warranty extension will atgorrizirtically be added In the vehicle, The extension allistay with (he vehicle OV'f:// if it is subsequently sold to a noretieet customer before Me expiration. This .eVension applies to both yr,;and diesid powertrains. Dealers can check for the warranty extension on eligible fleet venicie.s In Pinase inhir io hie Warranty and Policy Manual section 5 /3,00 Gas Engine Commercial Wan Only This Charige Oen'i reflected in Me printed Warranty Guided dtsfributed with the purchase of every new vehinfe Emissions $150.00 $137.00 $60.00 $54.00 $495.00 $451 00 $295.00 $269 00 425 50-State Emissions System Exterior Color FT_02 Blue Metallic Interior Color CK 02 Dark Palazzo Gray w/Cloth Front Bucket Seats SUBTOTAL $45.00 $41.00 N/C N/C STD STD $200.00 $18.2.00' N/C $70,660.00 $66,706.00 Prices and content availability as shown are subject to change and should be treated as estimate; only. Actual base 'ivehiiiite. package anci option pricing troy vary from this estimate because of spectat local pricing, availability or pricing adjustments i•teit reflected in the dealer's norripi tier .t;y:t;tt,Ritt saleSrterrtort for the MO% C.Itrent infOrrnal.K;Hl, Page 83 of 266 zLz lo a [z e5ed Prepared by: Scott Miller 11/13/2023 Apple Ford Apple Valley 1 7200 '15011'1 SI West Apple Valley Minnesota 155112/113911 2024 Transit-350 Passenger AWD Medium Roof Van 148" WB XLT (X9C) Price Level: 415 As Configured Vehicle (confd) Code Description Destination Charge TOTAL MSRP Invoice $2,095.00 S2,095.00 $72,755,00 S68,801 00 Prices and content availability as shown are subject to change and should be treated as estiraates only,. Actual basefnv..,:e.lel<age and opl.u:In rnay vary •frcm his estitriate because of :special local pricing, avaiiabikty or pride:1g .adj.strnehs not rufk:^rt:ted .t"F,c &N)lef's cornpulkJ• salesperson for the most current inforrnation. Page 84 of 266 0 ZLZ lo 61,Z e5ed Prepared by: Scott Miller 11/13/2023 Apple. Ford Apple Valley 7200 150th St West Apple Valley Mihmseta 551246961 2024 Transit-350 Passenger A D Medium Roof Van 148" WB XLT (X9C) Price Level: 415 Pricing Summary - Single Vehicle Vehicle Pricing Base Vehicle Price Options Colors Upfltting Fleet Discount Fuel Charge Destination Charge Total MSRP $59,975.00 $10,485.00 $200.00 $0.00 $0,00 $0,00 $2,095.00 $72,755.00 INVOICE $56,977.00 $9,547.00 $182.00 $0,00 $0.00 $81.81 $2,095.00 $68,882.81 Customer Signature Acceptance Date Prites and content availability a:s shown are subject to change and should be treated as estimates onty. Actria have vehicle, package arid entri'n. tdirdrig rPay varyfrom this estimate because of special local pricing, availebilAy urprrcrng adjustments nut reflected in the dealer's r,orrioriter system, 5,3rie salesperson ter the most current information, Page 85 of 266 7 ZLZI0 Ozz e5ed (DO 0 CL 0 Price Level: 4i5 Fo Gray w/Cloth Front Transmission: 10-SpdAutomatic vwDD&GelectShU\Included • 73 -0 0 CI CD 0 0 0 13 D -0 -0 13 13 0 O CD co 9 F- 1.._ CD 0 0 a) a) 0 13 17 -0 -0 TI 13. Z, CO LO 3 = 7 7 7 7 7) 73 r.) 0 -a.3 73 c c c GS. C C C -- — C C C Tires: 235/65R10C121 to z a) 0 0. w a E 4: w > — 0) >, iT) c Vs (1) .5 cz . c i, c,.. _Q 2 ,--. — a) % 0 to 0 0 C.) 0 , 'r1) E Et r:, it, a) E 4.) a) — a) an x c, 0 >, 17;')., < E u) „0- a) ca c -- 0) (7) L> co • -.1, , to c u) c -=> ao = co r) > 0 0 r.-- ) aa) m 6: ...' , cO D rt IJ- CD C CO 47, O E c‘z p- E — 0 o to .o o c on = o -0 c a) 'E u) -o 0 to c a = tv CC 0 4, 4, 44 44 0 E tr) * Ovardhwabn ront and rear tires 0 c -o a =.. 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CO ..--. a) > .. 2 (..) = 0_ co au on cr) ,_ a) c (L)00— a) cC ... u) ao en a) 0.. o 0 l'--- i- --, 3 X 0 ..... c = a O 02 c1- .c 0 0 0) .,=. 1-- 0_ 2i c - (71) I co - cf) 0 0 L:f 117 0 >, 0 0 C C - Ct .Z" = 0,..„ c 7)71 o ce _,-, 0) c a cu co "c7) ,c a E 0 E ..:-.. c eL > 0 n) i— I ra N r seat upholstery control ducts * Rear under seat clim ° Cloth third -row onatba nd-now split -bench 2 c E 0 a.) ^ Height adjustable third -row head nrotr 0 Li LJ Q (0 al 0 cu 0 c cL'I- 3 2 --, -CI fp 0 ci co a) a) 2 an a) li co i 7 M 10' 0_ -- 1 c— a. )E 2c an 04 LL * * * * 3 rear seat he odrestraint cont * Manual rear seat Bucket front seats cn a) c 0 E >c ° Second'nowoutbo E ,h 8-way directional To 0 a) co a) an a) 0 ing driver seat Power driver seat fore/af * Power driver seat � La—.) Cr) (1) 2 0 0 0)9 .0 CI) al 0 0. -C 0) - 2 • rid c„ 0_ 0 0 � ower lumbar Driver seat with 2-wa C C. 0 •-• 0 .. - co 0 • 0 0 2_) a..) 0" cn 0 -C3 _c c a. 0) Tri 0 a) an 0 -6 (0 • 2 0, cr) (0c c c) cD ..6.. . — . (0cD m c ja_ a 2 .,_ a> 3 3 0 0 0 CL .N it i, * tpassenger seats Heated driver and 'Ir ..0 E a) 0 a_ .c "3 a) CD) a) 0. c 2 LL Page 87 of 266 wr Adjusting Mirrors ZLZ lo ZZZ e5ecl -0 0 1:1 0 73 V CD 0 C 0 001) C4) C C1) CD cl> a> 0 C 0 0 L73 6 -a -o -a c) Lin Lci 6 LC)--05 o) c c c c c d•- c) <- •:1- a) - r) (ID 0 co u 041.9 0.1 09 69 C C 69 C Gs C C 69. Hill start assist 0 iary Fuse Panel X E a) 0) cp 0 2 Vehicle Maintenance M (/) 0 cf) C c CD ..c a) 8 o 0 c-71 2 A79 LL 0 co 0 0 Page 88 of 266 11/20/23, 10:26 AM Preview Order 0022 - X9C 350 Med Roof Pass AWD- city shakopee Preview Order 0022 - X9C 350 Med Roof Pass AWD: Order Summary Time of Preview: 11/20/202310:24:47 Receipt: 10/31/2023 Dealership Name: Morrie's Buffalo Ford ! Dealer Rep. Michael 5chuetz l [Type Fleet H !Vehicle Line Transit j Order Code 0022 Sales Code : F58631 [Customer Name city shakopee ' 'Priority Code Al DESCRIPTION X9COT350 MR PASSXLTAWD 148" WHEELBASE TOTAL BASE VEHICLE BLUE METALLIC CLOTH DARK PALAZZO GRAY PREFERRED EQUIPMENT PKG.302A .XLT TRIM 3.5L ECOBOOST V6 (GAS) .10-SPEED TRANSMISSION .235/65R16C BSW ALL -SEASON 3.73 LIMITED SLIP AXLE JOB #1 ORDER WHEEL WELL LINERS FRONT LICENSE PLATE BRACKET 9550# GVWR PACKAGE 10WAY PWR D/P PALAZZO CLOTH ENGINE BLOCK HEATER (400W) PASSIVE ENTRY/START 50STATE EMISSIONS BACK UP ALARM HD TRAILER TOW PACKAGE LONG -ARM PWR HEAT MIRRORS ELEC AIR TEMP CONTROL 'Model Year 2024 MSRP INVOICE DESCRIPTION $59975 $56977 SYNC 4 NAVIGATION $0 $0 VEHICLE MAINTENANCE MONITOR $59975 $55034 360-DEGREE CAMERA $200 $182 SRW - SILVER STEEL W/ LUGS $0 $0 FRONT OVERHEAD SHELF $0 $0 UPFITTER PACKAGE $0 $0 .MODIFIED VEHICLE WIRING SYS $0 $0 .DUAL BATTERIES (70 AMP-HR) $2495 $2271 .AUXILIARY FUSE PANEL Price Level 415 MSRP INVOICE $850 $774 $45 $41 $605 $550 $0 $0 $75 $69 $610 $555 $0 $0 $0 $0 $0 $0 $0 $0 TRAILER BRAKE CONTROLLER $230 $210 $0 $0 REMOTE START $495 $451 $0 $0 EXTND LENGTH RUNNING BOARDS $655 $596 $0 $0 PRICE CONCESSION INDICATOR $0 $0 $295 $269 2 ADDITIONAL KEYS $75 $69 $0 $0 HD TRAY STYLE FLOOR MATS $60 $54 $0 $0 PRIVACY GLASS $500 $455 $875 $797 DAYTIME RUNNING LAMPS $45 $41 $75 $69 15-PASSENGER SEATS $1495 $1361 $370 $336 SPECIAL FLEET ACCOUNT CREDIT $0 $-1943 $0 $0 FUEL CHARGE $0 $13.04 $150 $137 PRICED DORA $0 $0 $485 $442 ADVERTISING ASSESSMENT $0 $0 $0 $0 DESTINATION & DELIVERY $2095 $2095 $0 $0 MSRP INVOICE TOTAL BASE AND OPTIONS $72755 $66871.04 DISCOUNTS NA NA TOTAL $72755 $66871.04 ORDERING FIN: QD670 END USER FIN: QD670 PO NUMBER: tom !arson SHIP TO : F58631 Page 891628E2 about:blank 2/3 11/20/23, 10:26 AM 702 E. Highway 55, Buffalo, MN, 55313-1706 Preview Order 0022 - X9C 350 Med Roof Pass AWD- city shakopee INCENTIVES Acc. Code I❑ :10 Contract/Ref # :21-255R Bid Date :09/11/23State : MN Customer Name: Customer Address: 4t66/ Ana 6&, 77/ 0Y Customer Email: Customer Phone: DISCOUNTS: $-100.00 Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. about:blank Page 204962E52 3/3 *4.A.6. Shakopee City Council April 2, 2024 FROM: Andrea Harrell, Grants/Special Projects Coordinator TO: Mayor and Council Members Subject: Minnesota Department of Public Safety's Pathways to Policing Program Grant Award Policy/Action Requested: Adopt Resolution R2024-038, accepting the Minnesota Department of Public Safety's (MN DP S) Pathways to Policing (PTP) program grant award and authorizing the City Administrator to execute the necessary contracts and agreements applicable to accepting this award. Recommendation: Adopt Resolution R2024-038. Discussion: At its January 16, 2024 meeting, Council approved the application to the MN DP S PTP grant. The PTP program covers the cost of a candidate's tuition, book, equipment, and uniform costs as well as their salary until the candidate successfully passes the Minnesota Peace Officer Standards and Training (POST) exam. Budget Impact: The grant requires a 50% match and will be provided through CSO Landry's existing salary. ATTACHMENTS: o Resolution R2024-038 AWARD o Resolution R2024-009 APPLICATION Page 91 of 266 RESOLUTION R2024-038 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO ACCEPT A MINNESOTA DEPARTMENT OF PUBLIC SAFETY PATHWAYS TO POLICING PROGRAM GRANT AWARD AGREEMENT WHEREAS, the City of Shakopee applied to the Minnesota Department of Public Safety's Pathways to Policing Program grant, previously approved via Resolution R2024-009 on 16th day of January 2024, and WHEREAS, the grant award is to provide supplemental funding for the salary, tuition, book, equipment, and uniform costs that is being offered by the MN Department of Public Safety, and WHEREAS, the City of Shakopee was awarded the Pathways to Policing grant for $34,512.64, and WHEREAS, the City of Shakopee recognized a 50% match is required but can be provided through the salary of the candidate's existing position within the Shakopee Police Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: the City of Shakopee recognizes it has been awarded a grant by the MN Department of Public Safety, agrees to accept the grant award and grant agreement for the above - referenced project, and authorizes the City Administrator to execute the necessary contracts and agreements applicable to accepting this award. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 2nd day of April 2024. Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 Matt Lehman, Mayor of the City of Shakopee ATTEST: Lori Hensen City Clerk Page 92 of 266 RESOLUTION R2024-0O9 ARESOLUTION 0FTHE CITY OFSHAN0PEE,yN|NNESOTAAPPROVING THE CITY TDSUBMIT AyN|NNESDTADEPARTMENT OFPUBLIC SAFETY PATHWAYS TOPOLICING PROGRAM GRANT APPLICATION WHEREAS, the City of Shakopee supports the application made to the Minnesota Department of Public Safety's Pathways toPolicing Program grant, and WHEREAS, the application is to obtain supplemental funding for the salary, tuition, book, equipment, and uniform costs that is being offered by the MN Department of Public Safety, and WHEREAS, the City ofShakopee recognizes aS0%match isrequired but can beprovided through the salary of the candidate's existing position within the Shakopee Police Department. NOW, THEREFORE, BE[TRESOLVED BYTHE CITY COUNCIL OFTHE CITY OFSHAKUPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the MN Department of Public Safety, the City of Shakopee agrees to accept the grant award and may enter into an agreement with MN Department of Public Safety for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated inthe grant agreement. Adopted inthe regular session ofthe City Council ofthe City ofShakopee, Minnesota, held this IG~day ofJanuary 2024. Prepared by: City ofShakopee 485 Gorman Street Shakopee, N1NB379 ^ Matt Lehman, Mayor of the City of Shakopee LoriHensen/ Page 93 of 266 *4.A.7. Shakopee City Council April 2, 2024 FROM: Nate Reinhardt, Finance Director TO: Mayor and Council Members Subject: 2023 Year-end General Fund Transfers and Assignment of Fund Balance Policy/Action Requested: Approve a 2023 General Fund transfer of $348,650 to the 2022A GO Improvement Bond Fund, a transfer of $3,700,000 to the Capital Improvements Fund, and the assignment of $200,000 of fund balance for public safety costs. Recommendation: Adopt Resolution R2024-048 Discussion: Each year the City's General Fund is reviewed as part of the closing process as we near the fieldwork portion of our annual audit. The General Fund has an estimated unassigned fund balance of $22.7 million as of December 31, 2023. At this time it is an estimate only, because it is unaudited. The fieldwork portion of our audit begins on April 15. It is not anticipated that there will be any major changes to the fund balance. Based on the policy of maintaining a 50 percent fund balance (of budgeted expenditures), the General Fund will end the year with a $4.28 million surplus. In the past, any excess fund balance has been directed towards one-time events such as capital improvements. Staff is requesting General Fund transfers of $348,650 to the 2022A GO Improvement Bond Fund, a transfer of $3.7 million to the Capital Improvements Fund, and the assignment of $200,000 of fund balance for public safety costs. The $348,650 transfer to the 2022A GO Improvement Bond fund will effectively allow the City to reduce the 2025 debt service tax levy by an equivalent amount. The debt service levy was reduced similarly in 2024 by the transfer of $226,000. Page 94 of 266 The $3.7 million transfer to the Capital Improvements Fund would provide much needed funding upcoming 2025 street and infrastructure projects. At the capital improvement work session during the budget process the possibility of issuing bonds to finance the 2025/2026 street projects was discussed. These one time funds would be a great way to bridge that funding gap and delay/avoid a debt issuance for these projects. Absent the one time funding, these costs will need to be levied (whether it's through a capital levy or debt service levy). The $200,000 assignment of fund balance for public safety costs will set aside these funds to be used at the City Council's discretion for public safety costs or re -purposed for other needs determined by the council. The City currently has two police union contracts that have remained unsettled for 2024 and is in the process of transitioning from a paid on -call fire staffing model. The funds would be available for these purposes through the end of 2024, if needed. Funds not utilized in 2024 will once again become unassigned at the end of the year. Budget Impact: If approved, the 2025 Debt Service Levy may be reduced during the 2025 budget process by $348,650. ATTACHMENTS: o R2024-048 YE Transfers o Preliminary December 2023 General Fund Results o Available Balance Calculation Page 95 of 266 RESOLUTION R2024-048 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNNESOTA APPROVING GENERAL FUND TRANSFERS OF $348,650 TO THE 2022A G.O. IMPROVEMENT BOND FUND, $3,700,000 TO THE CAPITAL IMPROVEMENTS FUND, AND THE ASSIGNMENT OF $200,000 OF FUND BALANCE FOR PUBLIC SAFETY. WHEREAS, the preliminary 2023 General Fund financial results have been reviewed; and WHEREAS, the City of Shakopee's fund balance policy for the General Fund targets a 35 to 50 percent unassigned fund balance of the subsequent year's expenditure budget; and WHEREAS, the City Council directs the City Finance Director to assign $200,000 of General Fund balance for Public Safety costs for the year -ended 12/31/2023. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, hereby approves a transfer of $348,650 from the City's General Fund to the 2022A G.O. Improvement Bond Fund and a transfer of $3,700,000 from the City's General Fund to the Capital Improvements Fund for the year -ended 12/31/2023. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota held this 2nd day of April 2024. ATTEST: City Clerk Mayor of the City of Shakopee 1 Page 96 of 266 CITY OF SHAKOPEE Monthly Financial Report YTD December YTD Budget YTD 2023 2023 2023 Balance Percent 2022 Budget Actual Actual Remaining Used Actual 01000 - GENERAL FUND REVENUES: * - TAXES 20,938,500 9,779,090 20,790,614 147,886 99% 19,649,596 * - SPECIAL ASSESSMENTS 2,000 26,041 56,190 (54,190) 2,809% iirill 76,312 * - LICENSES AND PERMITS 3,432,700 240,442 6,393,007 (2,960,307) 186% 6,088,412 * - INTERGOVERNMENTAL 1,516,000 123,986 1,941,519 (425,519) 128% 1,913,603 * - CHARGES FOR SERVICES 7,743,400 936,165 9,076,834 (1,333,434) 117% 7,600,436 * - FINES AND FORFEITS 1,700 12,359 327,215 (325,515) 19248% 9,271 * - MISCELLANEOUS 333,400 (406,594) 1,373,058 (1,039,658) 412% 411111 (525,701) TOTAL REVENUES 33,967,700 10,711,489 39,958,437 (5,990,737) 118% + 34,811,929 EXPENDITURES: 11 - MAYOR & COUNCIL (212,300) (13,364) (175,971) (36,329) 83% + (181,815) 12 - ADMINISTRATION (2,387,200) (275,968) (2,322,235) (64,965) 97% (2,223,975) 13 - CITY CLERK (487,000) (71,099) (514,432) 27,432 106% (466,211) 15 - FINANCE (1,078,400) (66,724) (1,063,152) (15,248) 99% (1,002,106) 17 - PLANNING AND DEVELOPMENT (673,700) (49,527) (587,878) (85,822) 87% (584,791) 18 - FACILITIES (650,100) (74,232) (670,732) 20,632 103% (698,231) 31 - POLICE DEPARTMENT (10,920,600) (1,471,089) (11,019,755) 99,155 101% (10,342,130) 32 - FIRE (3,439,800) (378,913) (3,662,339) 222,539 106% (3,441,692) 33 - INSPECTION-BLDG-PLMBG-HTG (1,695,200) (112,547) (1,774,234) 79,034 105% (1,501,094) 41 - ENGINEERING (1,435,700) (97,558) (1,204,737) (230,963) 84% mo (1,176,956) 42 - STREET MAINTENANCE (2,755,400) (148,938) (2,591,333) (164,067) 94% (2,715,431) 44 - FLEET (551,300) (46,161) (469,800) (81,500) 85% (498,850) 46 - PARK MAINTENANCE (3,192,200) (290,395) (3,279,145) 86,945 103% (3,093,563) 67 - RECREATION (4,886,600) (614,257) (5,095,251) 208,651 104% (4,869,338) 91 - UNALLOCATED (128,200) (1,631) (42,760) (85,573) 33% + (7,280) TOTAL EXPENDITURES (34,493,700) (3,712,402) (34,473,753) (20,080) 100% (32,803,461) OTHER FINANCING * - TRANSFERS IN 400,000 400,000 400,000 0 100% 400,000 * - TRANSFERS OUT 0 0 0 0 0% (226,000) OTHER FINANCING TOTAL 400,000 400,000 400,000 0 100% 174,000 FUND TOTAL (126,000) 7,512,057 5,884,684 (6,010,817) 2,227,306 Key + Varies more than 10% than budget positively 46 Varies more than 10% than budget negatively Within 10% of budget Page 97 of 266 Fund Balance (**Prelim Resu Cli ro to -0 -0 CU (x3 0_ • • E co E 2 z cc a) a) cc a) 0 co ro aJ E co ncreased bala -o Ln fI a) cc co Ca 0 c LL LL L.9 $4.28Million** Projected Budget Surplus/(Deficit) **Unaudited amounts Page 98 of 266 *4.A.8. Shakopee City Council April 2, 2024 FROM: Heidi Emerson, Deputy City Clerk TO: Mayor and Council Members Subject: Approve a THC License for Shahin Property Management LLC. dba Shakopee Outlet Plus. Policy/Action Requested: Approve a THC license for Shahin Property Management LLC. dba Shakopee Outlet Plus, located at 1148 Vierling Drive East. Recommendation: Approve the above requested motion. Discussion: Shahin Property Management LLC. dba Shakopee Outlet Plus, located at 1148 Vierling Drive East, has submitted an application to sell THC products. Staff has reviewed the application and everything is in order. The required training has been completed by all staff members, and the license fee has been paid. The application was submitted to the Police Department for review, and they have advised that nothing was identified that would prohibit issuance of the license. Budget Impact: Page 99 of 266 *4.B.1. Shakopee City Council April 2, 2024 FROM: Joe Simon, Deputy Fire Chief TO: Mayor and Council Members Subject: Donation of Fire Rescue Equipment from the Fraternal Order of Eagles Aerie #4120 Policy/Action Requested: Approve the resolution to accept the donation and direct staff to send a thank you letter. Recommendation: Staff recommends approval. Discussion: The Fraternal Order of Eagles Aerie #4120 graciously offered to donate two MSA LUNAR units per month until the fire department had a LUNAR for every SCBA air pack. LUNAR is a handheld wireless device that acts as an enhanced thermal imaging camera, assists with search and rescue, and location and rescue of downed firefighters. The result was a total donation of 18 LUNAR units with a total value of $42,851.00. Budget Impact: Without the donation, the fire department would've had to increase annual budgets and extend the purchase of the units out over several years. ATTACHMENTS: o LUNAR Overview Flyer o Resolution R2024-046 Page 100 of 266 uul�� ua�i� ueV0�11°v�111V�ash' �1N1N1NIa�gIIp11V' The Safety Company IIIIICId ! ' 111110, uaiu �V��\\V ��I(IIIIhNllll� 9W° IIIIICId LUNAR: PART OF THE MSA CONNECTED FIREFIGHTER PLATFORM The future of firefighting is here with LUNAR, the latest in search and rescue technology. ti0' ulif" 11i F.A.S.T. combines direction and distance information with thermal imaging to help find separated teammates and decrease response time. lu Personal thermal imaging with edge detection identifies hot spots and ventilation points, improving situational awareness and making it easier to navigate through environments with low visibility. A direct cloud connection enables an always -connected experience for individuals on -scene and remote. LUNAR's integrated LTE-M allows for connection to FireGrid—and easily accessible cloud -based software providing data insights all in one place. With advancements in technology, accountability in fire service can go beyond how we think of it today, extending to visibility of all users, equipment maintenance, and incident reporting. With LUNAR, these tech elements are all wrapped into one device that each firefighter can have at all times. f°. WHEN YOU GO IN, WE GO IN WITH YOU. The Safety Company Emergencies happen The0ability to connect to your team can be the difference in a rescue mission. As part of the Connected Firefighter Platform, each LUNAR device is equipped with the LUNAR -to -LUNAR network, which independently connects between devices. This helps to provide confidence that you are informed and your team is connected when the unexpected happens. w fire10iri„°° From the moment a firefighter jumps off the rig, FireGrid Cloud -Connected Software feeds incident and firefighter data to on - scene officers and remote personnel in real- time, ensuring everyone back at the station knows what's happening on the ground. / ,ut ij nit!!»R!! P,,, f, ro amp The MSA HUB provides a wireless gateway to the cloud, enabling wireless on -scene data for local and remote Incident Command for additional eyes on the scene and a more seamless post -incident evaluation. Note: This Bulletin contains only a general description of the products shown. While product uses and performance capabilities are generally described, the products shall not, under any circumstances, be used by untrained or unqualified individuals. The products shall not be used until the product instructions/ user manual, which contains detailed information concerning the proper use and care of the products, induding any warnings or cautions, have been thoroughly read and understood. Specifications are subject to change without prior notice. MSA operates in over 40 countries worldwide. To find an MSA office near you, please visit MSAsafety.com/offices. A key part of the Connected Firefighter Platform, the G1 SCBA is compatible with other MSA equipment including the all new LUNAR —a handheld search -and - rescue device. When connected to LUNAR, key SCBA data, like air status and alarm information, are available to Incident Command and archived in the cloud. connected by filly 0119-56-MC / 01.2022 MSA 2022 MSAfire.com RESOLUTION NO. R2024-*** A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPT THE DONATION OF FIRE RESCUE EQUIPMENT FROM THE FRATERNAL ORDER OF EAGLES AERIE #4120 WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No. 5794 specifies that donations of real property shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, FRATERNAL ORDER OF EAGLES AERIE #4120 has generously donated 18 MSA LUNAR units to the Shakopee Fire Department with a total value of $42,851.00; and WHEREAS, such donations will enhance Fire Department Operations, Firefighter Safety, and Firefighter Accountability, as well as the overall quality of life in Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donations are gratefully accepted; and FURTHER, the donations shall be used by the Shakopee Fire Department, which is consistent with the wishes of the donor. FURTHER, City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 2nd Day of April 2024. Matt Lehman Mayor of the City of Shakopee ATTEST: City Clerk Page 103 of 266 *4.B.2. Shakopee City Council April 2, 2024 FROM: Joe Simon, Deputy Fire Chief TO: Mayor and Council Members Subject: 2023 Fire Department Year in Review Policy/Action Requested: Attached the 2023 Fire Department Year in Review, no action needed. Recommendation: None. Discussion: None. Budget Impact: None. ATTACHMENTS: 2023 Fire Department Year in Review Page 104 of 266 111111111111111111111111111111111111111111111 111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 1111111111111111111111111111111 1111111111111111111111111111111111111111111 1111111111111111111111111111111111 III 111111111111111111111111 � �����1111111111111 NIII 1111111111 %4gAtt)' un I� 1�p �llll�rygluR'iRI,IIHII�'Yv Ilia O�m'I,111 Y�q,6dry�wum�ul��@,�pml 1111 11111111 IIIIIIII aldu�l�l�u�u�mu�u�u�l�u�l�uuuuu I, rid IIIIVIII 1II111111,1,1,11111111111111111III ICI muuY p1;uiiiullgllPlll ryuliuuuuuuNlouuum;I!!!91111 gIV4lVllllNhfl11,1Il1I1,1IIIIIIIIIIIIl11111111111 11I!111 0 lI7':„ 'liillip� ulllllllllllllllllllllll °°II I9191',i',I Ilmiuil I II IIIII11 v IIII Imw u�l�ll i�'� '1uii9'll��l111 d! :,iV, :olWmll�lil .III ,//��/////� ....iaiaia iii%/ ��ooio, 0,/z 11,1,1,1111111111111111111111111111 ,,,,11 �IIIYIIII"'I"""IIIm IIIIIIIIIIIIIIl11M °li°';','�IIoi�V im 411ou� I jPINuII lllllllllll''�i� �lilllllll i6 dI�I�Jl6u;Iu41VIJ�o"IVIVlllloll 110111 iiiiiiiiiiiiii?1111(11:111111/1111: Y rrr% 14n i/ �/1111„ �r%alf�%� ice/ o is %%% j ' %an / 1 � /%/G%%//i%/;;� N Ilrypl r a'Ipllllll'uuuuuu IIIIIIIIIIIIIIIIIIIIU' fIiVII IIIII ;IIII11111IIl,l;11j 1,lililililll'llliliiiiiiiiiii Iiil Illilliiiuuu�llllllll Ill lii iuuuuuuuul MI�I�I�IIII� II��'ll l,a�uneuiiillNJlVj �k��llllliiuuu SHAKOPEE FIRE DEPARTMENT 2023 YEAR IN REVIEW ''!%/00%%i'% %/— ttlil;,,, ol000l000molot It 1111111111 31111 o 11V� IlegeltilOtIttt TABLE OF CONTENTS Message from the Chief ... , ......3 Mission/Vaiues...................4 Fire Department Organization ....5 Fire Department Operations......7 Emergency incidents......:.. 8-13 Permits, Nan Reviews, and inspections......... . . 14 Training a..a.a.._oooo15 Community Outreach 15 Firefighter Safety, , , , , 17 Vehicles and Equipment, 19-21 New Beginnings , . , , , , . , , 22 Cover Photo: Firefighters perform a live demonstration to extinguish a fire at the Annual Open House event. Design/Layout: Deb Noble, Communications Specialist w wt,tiliiuVo01 Itlitttiliipoot q tout 9.w rs:m„0„1„,'„„„1„„„„„,y,'„),lle It"11 11 1 1I'I 111111111111111111111 gd pv1 IIIII1,1111e w Shakopee Fire Department CONTACT US INTERIM FIRE CHIEF Mike Scott mscott@ShakopeeMN.gov DEPUTY CHIEF Joe Simon ..... . ......... ... ................. . jsimon@ShakopeeMN.gov Dave Giddings dgiddings@ShakopeeMN gov FIRE MARSHAL Tom Pitschneider tpitschneider@ShakopeeMN.gov CAPTAIN Rob Indrebo rindrebo@ShakopeeMN.gov FIRE DEPARTMENT co. Fire Station 1: 2700 Vierling Dr. E., Shakopee, MN 55379 Fire Station 2:1001 Vierling Dr. W., Shakopee, MN 55379 Phone..... ................ . .... ......... ..............952-233-9570 952-233-3857 0 Email firesafety@ShakopeeMN.gov Website www.ShakopeeMN.gov/fire Fax N17,77 411,41. F1.11111 III II FOLLOW US ON SOCIAL MEDIA: �Ill��li@ShakopeeFD 2 I Shakopee Fire Department A EC 111 E F ESSAG EFIRO I���iIluo 111111111 Milli 1I'11 Iliiiiiiiuuu 1,1,1,11,1,1,1,1,1 1 IV, Jim hulk The Shakopee Fire Department has been proudly serving the community since 1883. As one of the longest serving fire departments in Minnesota, we have a proud 140-year history of primarily staffing volunteer firefighters who live in the community. As the City of Shakopee continues to change with increased population and development, the Shakopee Fire Department needs to also change.The time commitment to be a"volunteer"firefighter has increased tremendously across the state and nation. The challenge to recruit and retain enough volunteers to provide an effective response to the increased call volume of fire, EMS, and rescue calls has become a crisis in many Minnesota cities. Historically, Minnesota has had one of the highest percentages of volunteer firefighters and lowest percentages of career firefighters in the nation. rmi Across the Twin Cities Metro area, fire department after fire department has transitioned from an all -volunteer staffing model to a combination model of career staff and part- time firefighters. Shakopee has tried to maintain the proud volunteer tradition as long as possible, but the indicators have been here for us to start looking at a long-term, sustainable staffing model to provide essential services. Late in 2023, the Shakopee City Council authorized hiring Citygate Associates, a local government consultant, to provide a Fire Department Services Evaluation study. This study was completed in late 2023 and will be presented to the City Council in early 2024. It will provide the community with an evaluation of our current services and provide a roadmap of improvements for the future. The goal is to provide a reliable, professional, and sustainable fire, EMS, and rescue services model to the Shakopee community as efficiently as possible. I am extremely proud of the level of dedication our Shakopee firefighters possess —not to mention their willingness to dedicate so many hours to ensure the community is safe. The Citygate study will help ensure the Shakopee Fire Department is able to meet the service needs of the community as our city grows. Shakopee has tried to maintain the proud volunteer tradition as long as possible, but the indicators have been here for us to start looking at a long-term, sustainable staffing model to provide essential services. Mike Scott Interim Shakopee Fire Chief Sincerely, (T G Mike Scott interim Shakopee Fire Chief Page 107 of 266 2023Year 'irnReview 13 Core Values PRID Respect our traditions, preserve 110 11111111111 our history, recognize achievements, and embrace innovation HONOR Exhibit ste6hgth in character and personal integrity at all times INTEGRITY Maintain the highest ethical standards and honesty SERVICE Act in the best interest of the safety of our community Mission Statement The mission of the Shakopee Fire Department is to 1111111 :1 effective, efficient, and innovative fire and rescue III Ilm:11 services. We are committed to the safety of the co through the delivery of public education, coderf) om enforcement, fire suppression, and rescue serviceS 1111111 Vision The vision of the Shakopee Fire Department is tc predictablle, and sustainable staffing mo 1141.11.11 11101 1111111 a progressive organization that leads the ommur in public safety using a professional,I' re table 11111111111111111111111 ,111111111,11,11, 1111,11,11111,1111,1111,111,111,1111111111111111 111111111111111 I VV1111111111111111111 1111111 111 1111111111111111 11V 0111111111 111 110 nooveloor 11 1 ''111 1,11,11, „ limo INm 1111111 „0,10" „,,i011" 1110 111111,111,11!'t0 11 .1'11';;11:':1''11111111,11111,111111111,11, .,,,,11,111111111'11'1111:111111111111111111, (Sh J risdicti. Size: 51.5 sq. miles risdicti al 11. n kopee, Ti vt ship, a &Jacks T w ship): 49,000 T a I Nu ber fi cidents fa/ 2 23 1,728 QUICK FACTS: F II-Ti e St if: 8 e Officers: 8 e Firefighters: 36 Average N be isitors to A e Attr cti. s " 2023 100,000 id Y w? Shakopee's first fire department was created in 1883 after fires in the 1870s destroyed many homes and businesses. 4 I Shakopee IRre Department Page 108 of 266 F II I` E D E IPA """, T ENT OR ANIZATION FIREFIGHTERS Alfredo Almendarez Chris Anderson Russell Barry Brian Berme! Danny Bouavichith Tom Breeggemann Dustin Campion John Clay Peter Czech Alex Dauphin Eric Dircks Kevin Frederick Trevor Geis Darren Giese Jackson Gieseke Danielle Heier Keith Heinzen Zak Hoffman Brad Horsmann Keith Jellinger Dann Kasallis Ryan Lundy Tim Mahoney Jeremiah Mathison Todd Nellermoe Mason Runyan Dominick Schleper Adam Schmitz Sam Schwaesdall Colton Seekins Jay Sims Noah Stave Greg Stewart Nate Theis Andy Toczek Mathias Weinzierl 11111�111�11NUIU1U//i MIKE SCOTT Interim Fire Chief JOE SIMON Deputy Chief ROB INDREBO Captain ■ BRAD PURRINGTON Lieutenant COREY MURRAY Lieutenant DAVE GIDDINGS Deputy Chief KEVIN PASS Captain ■ KENT ANGLIN Lieutenant JUSTEN RILEY Lieutenant TOM PITSCHNEIDER Fire Marshal Page 109 of 266 20;2 3 Yeah in Review 5 IffffMK FIRED EPART E NT ORGA N ZAT O N .IIi.IIM1',1,14:"i1"rrolm1,i"uV "l uwnii11,11Pul"m1dRI8118181111'1,111,1PII1IIII11INilii11liV1u11VNu wViWUuluuwl"umluV1ui11uoo u11i11u1°1iiiiW1111 uouu1u1u1u1u1u1u1u1uNINolplommlouumu11,maouul,uul wawB1w'awrulw uuwlnmw!du I1,d11llll "' II�IIpIIII ii1111111111111111111111111 1 r� �uuu1i11111 'a � " 111111111 11"111uuumm1111111uuu1du1 if111liuuu°I11.1,111:„I1oul„iiif 1 " M„'"", mi & i'MVoiu iMr'pwVWUaNWv mm, umr" un ploarrowl '..'.�� wo1 lmuuumuuumumuum a ��IV�IVIVdII f' L. umm�rommw'wuwvNti, d%mmmW�r'wl )��nllmwwm��mMomuamuawwllw�' l^":"^"~w,dilu'�."awluVw'wuwwwmwl'wrssowwww Vwlm�IliiiIVIVIVIiVN OIUVVOVIVVIVVIViINIVIVIVIVVufl VVm VV uuViuVtluVi IIINuu�luuVl uuuwuwwuuuiuuiuu""Vu u 'a. lrull,.,a "^'!"fwlwlil'il IIIdI;NllllpVullull!II Ilrrgllpgrull111111pp1 IIIIIIIuu1llmuUllp111111 111111 !p111 11Y �V 1�W plliPll "...' ,IIIIIIIIIIIIIIIIIIIIIIIII pl II r IIIIIIIIiiiull u� IIIIIIIIIIIII III �U1t °°IIfI19�Yll 11 llllq 1gl11uu,,,,, iP10V� nodwll m IMIV° �I a1 el, l J f P V idil I III (NIII�IIIYII�' 1;r1 1111,1 1111111 WA'w 111111gll11I11, uW ma m arm wmI, 144 uu cn pp h, Wm WAN', Q rN ! d hl Wa 4 " SHAKOPEE FIRE DEPARTMENT f ,/111 ,u, ,111,1,1,L IIII G �f ��i/ji%f,,, imo o %�//i%oars. orb;, tli",)kiimilikr ,agife /jig H111111111111' 1,111111111111111111111 101111 ', ;1ii„ 11010,010001114 �IIIIn.,mlllu nll p,(0)/p 111A1111,11,11u1111u10 9 m tA 11„,. „.„,„ II��„W11IIIII III,, II Ior till" ,„„„„,„„ ..„11 illfuWU 1„ „„'„'„'„!„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„„ OIIIIIIIiVlllllllnlll I' �Iltl Ilillll r1Y III+ du,@,IpVmw"''Id'u11111J,Nu1p111i1iouuu�uouVooilNiiiilo 11I„„„„„„ 6 I Shakopee IFFre Department Page 110 of 266 E E D EPART ENT OP ERAT """, NS Shakopee Fire Department focuses on four main areas in their efforts to provide fire and rescue services for the city of Shakopee: INCIDENT RESPONSE The Shakopee Fire Department responds to incidents in the City of Shakopee, along with Jackson and Louisville Townships. The department covers a 51.5 square mile area with a population of 49,000.The fire coverage area sees influxes of more than 100,000 people during the summer months with visitors to area attractions. Incident types include fires, vehicle accidents, emergency medical service, rescues, and more. FIRE PREVENTION AND PUBLIC EDUCATION Under the direction of the Fire Marshal, the department conducts plan reviews, issues fire permits, completes inspections of new and existing buildings, performs public education in various formats, and investigates fire incidents. TRAINING The Shakopee Fire Department follows training certification and standards set by the Minnesota State Fire Chief's Association (MSFCA), Minnesota Board of Firefighter Training and Education (MBFTE), MN Occupational Safety and Health (OSHA), the National Registry of Emergency Medical Technicians (NREMT), and Emergency Medical Services Regulatory Board (EMSRB). Training is completed by approved training providers, conferences, sectional classes, and in-house training staff. SPECIALIZED TEAMS The high-level rope rescue team receives additional training in repelling, high-level rope rescue, and confined space rescue. Using rescue rope, harnesses, and an assortment of hardware, this team is able to perform specialized rescues from buildings, towers, confined spaces, and wilderness areas. The water/ice dive rescue team receives additional training in open water, ice, and SCUBA dive rescue emergencies. Using specialized water, ice rescue, and SCUBA diving equipment, this team is able to perform all types of water and ice rescue. Members of the SCUBA rescue team practice training exercises in water rescue. "'a ti;,ri�,1' liiii0iiii.� '1111 III Shakopee Fire Department, along with eight additional fire departments, responded to an auto salvage shop fire on the border of Shakopee and Savage. l%///J/Jllll/%/DGIII 911 uiilllldlllIlIlllU�r V The Annual Open House is an excellent opportunity to interact with the community, feature live demonstrations, and provide family -friendly activities. A rope training event at Valleyfair provides additional training in repel ing, high-level rope rescue, and confined space rescue. Page 111 of 266 2023 Year in Review I 7 E1 E G E NCY NC D E NTS INCIDENT ANALYSIS The total number of incidents for 2023 was 1,728, a decrease of three incidents from the prior year. The fire department responds to a variety of incidents, which the National Fire Incident Reporting System (NFIRS) classifies into nine incident types. 2023 INCIDENTS Incident Type Jan. Feb. Mar. Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Total Fire 4 4 1 5 5 7 8 7 6 4 9 3 63 Explosion/Overheat 1 2 2 8 3 5 7 3 5 5 2 6 49 Rescue/EMS 69 53 75 58 53 78 73 73 79 63 61 66 801 Hazardous Conditions 7 6 5 9 7 15 11 10 5 13 11 2 101 Public Service 12 13 18 20 12 15 18 27 13 18 15 20 201 Good Intent 12 15 11 11 19 21 22 21 25 17 13 17 204 Alarm Activations 22 20 19 27 24 30 25 37 26 32 16 24 302 Weather/Disasters 0 0 0 0 0 0 0 0 0 0 0 0 0 Special Incident 0 0 0 2 0 0 0 2 2 0 0 1 7 Monthly Total 127 113 131 140 123 171 164 180 161 152 127 139 1,728 FIRE 63 INCIDENTS (4%) Of the 1,728 emergency incidents in 2023, 63 (4%) of them were classified under the NFIRS as fires.This was a decrease of 34 incidents from 2022. Of those 63 fires, 55 of them required fire suppression activities, and 23 resulted in a loss greater than $1,000. Fires i B aldi» g 29 (46% t i f fires) Includes structure fires, contents or equipment fires, and cooking fires confined to container or that only produced smoke. Vehicle Fires 117 (27%/0 of Tires) Includes fires in any type of mobile property including cars, trucks, and off -road vehicles. EXPLOSION/OVERHEATING Grass or Nat ral Vegetation Fires 9 (14% of fires) Includes fires in grass areas, wildland areas, and farm crop fields. Trash, Rubbish, .D pster, a d Other Outside Fires 8 (13% of fires) Includes trash fires inside buildings that were confined to the container and trash and rubbish or dumpster fires outside. 49 INCIDENTS (6%) Emergency incidents of explosion/overheating consist of mostly burnt food. Typically, these are received as fire alarms or someone calls 911 because they smell smoke. These types of incidents are considered emergencies because they can quickly escalate to fires. IIIDIII11101111 i�r4 'l II I?I IIi�uh�� VN�4, ivv1� v� V)V!1,.1I1NV:„ANV1,,,y;" "Iku! iuWiw11116gVy.,f!!!ai,,,Npllw Firefighters respond to a vehicle fire. 8 1 Shakopee Fire Department Page 112 of 266 E G E NCY NC D E NTS RESCUE & EMS 801 INCIDENTS (46%) Rescue & EMS incidents include: someone experiencing a possible life -threatening medical emergency, injuries, or someone trapped where they cannot escape without assistance or danger of bodily harm. MedicoIs 537 (6'7% of Rescue & EMS) Firefighters perform Emergency Medical Technician (EMT) care, assist with patient care, and assist the ambulance crew in route to the hospital. Most firefighters are trained to the EMT level and provide advanced life support services during many incidents. Specialized Rescue 22 (3°/0 Rescue & EMS) Some of the less common but vital rescue services provided include water surface rescue and underwater diving, ice rescue and under ice diving, rope and high -angle rescue, confined space rescue, and missing person searches. HAZARDOUS CONDITIONS Vehicle Crashes 242 (30% i.f Rescue & EMS) Along with patient care, medical care, and transportation assistance, firefighters also respond to vehicle crashes to check for injuries and extricate injured and trapped patients from their vehicles. Services provided at such incidents may include spine stabilization, the application of a backboard and C-Collar, gathering patient information and baseline vitals, disassembling the damaged vehicle with power extrication tools, patient removal, traffic control, and clean-up of debris. 101 INCIDENTS (6%) Emergency incidents of hazardous conditions include combustible flammable spills and leaks; chemical release, reaction, or toxic condition; electrical wiring or equipment problem; biological hazards; and industrial accidents. PUBLIC SERVICE 201 INCIDENTS (12%) Emergency incidents for public service primarily consist of public assists. The fire department employs certified car seat technicians, and these car seat installation encounters count toward public service. Other public services include assisting with: persons in distress, smoke problems, water problems, smoke or carbon monoxide alarm (home fire safety checks), and unauthorized burning. GOOD INTENT 204 INCIDENTS (12%) Good intent incidents include calls that are dispatched and subsequently cancelled in route; wrong location or no emergency found; controlled burns; steam or gas mistaken for smoke; and hazardous materials incidents where none were present. What makes these incidents problematic is the potential for smoke, fire, or other hazardous materials conditions to be present on arrival. ALARM ACTIVATIONS 302 INCIDENTS (17%) Emergency incidents where alarms are activated do not account for a huge percentage of calls but aren't negligible either. When an alarm is activated, there's always potential for smoke, fire, or other hazardous material conditions to be present on arrival. Some incidents can be attributed to the use of monitored fire alarm systems in commercial and residential structures while others are faulty residential smoke detectors and/or carbon monoxide alarms. Fire at an auto salvage business started when a spark ignited a gas line. Due to the compound -like structure of the buildings, the fire was able to hide in air pockets and continue spreading and reigniting, making containment difficult. Page 113 of 266 2023 Year in Review 19 E E w G E NCY NC D E NTS INCIDENTS BY YEAR 2000 1800 1600 1400 1200 1000 800 600 400 200 0 910 2018 957 2019 1,146 2020 1,544 2021 1,732 1,728 2022 2023 eels 11111fln11ft HImhoomoloolphihho 19e `^dViti��w 1 Firefighters respond to a call about a fire in an outdoor storage area. 10 I Shakopee Fire Department Page 114 of 266 G G G NCY NC D G NTS BREAK DOWN OF INCIDENTS BY DAY 300 280 260 240 220 200 180 160 140 120 100 80 60 40 20 0 220 Sunday 257 245 246 242 284 234 Monday Tuesday Wednesday Thursday Friday Saturday INCIDENTS BY HOUR OF DAY Total Incidents 130 120 110 100 90 80 70 60 50 45 40 39 40 30 I 28 30 I 25 127 20 10 0 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Hours of Day 116 117 97 81 70 42 100 98 98 95 98 97 92 85 791 71 58 Page 115 of 266 2023 Year in Review I 11 E E w G E NCY NC D E NTS INCIDENTS BY DISTRICT District Number of Incidents City of Shakopee 1,643 Jackson Township 28 Louisville Township 29 Out of District/Mutual Aid 28 INCIDENT TYPE DETAILS District 2023 Total 100-Fire 63 63 200-Explosion/Overheat 49 49 300-Rescue/EMS 801 801 400-Hazardous Conditions 101 101 500-Public Service 201 201 600-Good Intent 204 204 700-Alarm Activations 302 302 900-Special Incident 7 7 Total 1,728 1,728 MUTUAL AID SUMMARY 2023 Total Aid Given or Received Mutual aid given 24 24 Automatic aid received 12 12 Mutual aid received 8 8 None 1,684 1,684 Total 1,728 1,728 MUTUAL AID FOR STRUCTURE FIRE Aid Given or Received 2023 Total Mutual aid given 20 20 Automatic aid received 6 6 None 3 3 Total 29 29 12 I Shakopee Fire Department Page 116 of 266 E E NCY NC D E NTS FIRE LOSS Fire loss is attributed to both property loss and contents loss. As part of the fire investigation process, estimated values and loss of property and contents are determined. The overall fire loss is calculated based on these estimates. The total fire loss for 2023 was $1,159,349 and can be broken down as follows: • Building Fires: $921,549 • Vehicle Fires: $237,800 DOLLAR VALUE SAVED AND LOST Value/Loss 2023 Total Value $85,047,890 Total Loss $1,159,349 Total Saved $83,888,541 Value saved and loss are determined from estimated property values, web -based vehicle value searches, and insurance records. The total percent of value saved for 2023 was: 98.6% 2023 MAJOR LOSS FIRES -LOSS GREATER THAN $25,000 Date Incident Type Total Loss Total Value 3/14/2023 Building fire $200,000 $335,100 5/1/2023 Building fire $55,000 $15,005,000 7/15/2023 Building fire $30,000 $717,400 10/15/2023 Building fire $150,000 $485,100 11/8/2023 Building fire $400,000 $400,000 11/27/2023 Building fire $40,000 $738,100 111111111111111111111111111111111111111111111 II �ryry' '�II'' 0. !: "5 Firefighters respond to a emergency call of a vehicle that crashed into a residence. 11111111 11111 �11 111,�I1I�I lllil: II II,!�.II ' 1,1,11ilm 1 IIN11iYriN 8110111111111111111111111...,1,11.1,,,144,4141111 �, 9n 1d NN�olNuili" i"^ Il1l1,1111i Firefighters extinguish a vehicle fire. Page 117 of 266 2023 Year in Review I 13 PEIRII, TS, )ILAN REV EWS, AND NSP ECT O NS PERMITS The Shakopee Fire Department issues permits for fire sprinkler systems, fire alarm systems, firework events and displays, open burning, tanks, special hazard suppression systems, and events/tents.The department also reviews and signs off on new and remodeled commercial buildings. In 2023, 272 fire permits with a $5,039,688 valuation were issued in the following categories: SlpiriinIklleir Systems: 150 IFiirre Alarm Systems: 70 Other: 52 /„/%%/O%%%%/%//lG%%%%%%%%%%%%%%%%%%�IAIIIIIIIIIIIIIIIIIIIIIVV�UUUt111111�1d��lKl�1�1111111111�1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 Bar r dlYl�pltm�il � �� i'i'liii1111111 �n{mpV{4Ss�S��111�V��� 111�1 UdIMIouVal�'y �VdIINIIIUO,11'001I1(11 00[1 1.10010 fir'11111111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII I PLAN REVIEWS In 2023, the fire department completed 516 plan reviews that included fire, building, and planning projects. IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII INSPECTIONS The fire department completes inspections for all fire permits issued as well as commercial building permits and liquor and tobacco licenses. A total of 761 inspections were completed in 2023 by six certified fire inspectors. IFiiire (Permit Inspections: 524 Budding Permit Inspections: '711 Liquor and Tobacco License Inspections: 166 14 I Shakopee Fire Department Page 118 of 266 TRA N NG TRAINING The Fire Department spends more time training than any other tasks or responsibilities. There are many training standards for firefighters, including requirements from the Minnesota Fire Service Certification Board (MFSCB), Minnesota Board of Firefighter Training and Education (MBFTE), Minnesota Occupational Safety and Health Administration (OSHA), National Registry of Emergency Medical Technicians (NREMT), and the Minnesota Emergency Medical Services Regulatory Board (EMSRB). Shakopee firefighters undergo training daily while on shift (company training). They also complete weekly department training and external training.Topics covered range from fire suppression to leadership. In 2023, the Shakopee Fire Department completed more than 15,000 personnel hours of training. In addition, firefighters participated in staff, officer, committee, and association meetings benefiting both the general public and operations of the fire department. i'Vlwq*`'If' 111111111111111111111 �Wl ymp h,1ihN41il Pi!411g i+ ., F refighters perform a mock emergency drill and training at the Minnesota Correctional Facility. Firefighters undergo rescue training on the Minnesota River. IIIIIII dph^Iu 1�OII IVI, ?' Sui,i,Vu lllllll IIIIIIIIII�����i���l�l��I�ll�i�� �m�lm��li uuui III P iiiih�llu pl,l !'I III I�U�Ihu ll, ii Ild� u I �li!IIIIII The Fire/Rescue team practiced rescue training on the Delirious ride at Valleyfair. Page 119 of 266 2023 Year in Review I 15 COM U N TY OUTR EAC H PUBLIC EDUCATION Public education is an ongoing activity for Shakopee firefighters. The department is involved in a variety of events, classes, and community gatherings throughout the year, which allows the team to bring safety messages to a diverse array of audiences. Each October, firefighters visit area elementary schools for Fire Prevention Week. All third -grade classes in the community attend a safety program during the school day. Special activities take place during Fire Prevention Week and culminate with a fire station tour. Students compete in a poster contest, with firefighters selecting one winner from each elementary school. Winners have the honor of their I il1YlIUIlI,111111111 �� ', mumuuull111111111111111111111111111111111111111 umu s 1 III Firefighter Jackson Gieseke teaches CAPS students from Shakopee High School. photo appearing in the local newspaper and are awarded an ice cream treat for their entire classroom. Throughout the year, firefighters guide various community and civic groups on tours of the fire stations, accompanied by fire safety education information. Some of the groups touring each year include local Boy Scout and Girl Scout groups, pre-school and daycare children, and other community youth groups. Firefighters also present fire safety programs at several off -site locations throughout the year upon request. This includes meetings with business owners, property managers, special needs residents, and senior living facilities. Firefighters at the Annual Open House assist kids in using a fire hose to put out a mock fire. ...4IIIIIIIIIIIWW1111,MIIIR\YNIiI,111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII COMMUNITY EVENTS October is a busy month for firefighters. Along with visiting many area schools, the fire department hosts its annual Fire Station Open House, providing public education to more than 1,000 residents. In the summer months, the department partners with Shakopee Parks and Recreation to provide a series of free pop-up splash pads at parks around the community. At the last pop-up event of the season, Shakopee firefighters cap off a summer of fun and outreach by hosting a friendly Water Fights competition against neighboring fire departments. Illilii8I �iIIII�IIIVIIIIIwjIN Shakopee firefighters meet with the community at Rhythm on the Rails. oii,iariiavofir ���iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiioe»»»yrr�uuuumuuuuuiuwuul�uxn!aiai��o�»»ouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum o000000000000000000000000000000000000000000000000000i INSURANCE SERVICE OFFICE (I50) ISO provides a fire insurance rating that is used to determine the cost of insurance for residential and commercial properties. The lower the number, the better the rating. The Shakopee Fire Department is currently rated at a class 3. In 2015, the department went from a class 5 to a class 4 and in 2020 from a class 4 to a class 3, making a positive impact for residential and commercial property insurance premiums. 16 I Shakopee Fire Department Page 120 of 266 F EF GHT ER SA F ETY HAZARDOUS CONDITION MONITORING Using air quality monitoring instruments, firefighters can test for hazardous environments such as carbon monoxide, natural gas, propane, hydrogen sulfide, and oxygen deficient air. Air monitoring is used to determine carbon monoxide or gas levels when alarms sound or odd smells are reported. FIREFIGHTER HEALTH Shakopee firefighters receive annual health screenings, including blood testing, vision, hearing, resting electrocardiogram, lung capacity, and proper respirator fit. 6 ���iii uuuuullll � oui11n iluui11 1///r onori '' Wi muuw00000000000uuuuuuuuuum uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumtirrorrororrrr%1))va»yffrrtrim uuuuuuuuuuuuuuuuuuuuurro INCIDENT COMMAND SYSTEM The department operates under the National Incident Management System (NIMS) during emergency operations. The NIMS system is used nationally by emergency response agencies because of its flexibility in dealing with an incident. The NIMS system allows additional responding agencies to easily integrate into the overall emergency operation. MMMEMEMMUMEMMEMMM11111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111MUMEMWM,R011111111111111111111111111111111111111111111111111111W may,,,,,,,,,,,.:....,.,. PERSONNEL ACCOUNTABILITY SYSTEM To assure firefighter safety in every environment, the department continues to utilize a personnel accountability system for which the division officer, operations officer, and incident commander are responsible.The system ensures every firefighter working at an incident scene is accounted for. Also, each firefighter is equipped with a Personal Alert Safety System (PASS) device. The PASS monitors a firefighter's activity while they are in a building or hazardous area and sounds an alarm should they become trapped, injured, or Iost.The alarm assists other firefighters in locating and removing a distressed firefighter. Page 121 of 266 2023 Year in Reviiew I 117 MA NT E NA NC E ACT V TY VEHICLE AND EQUIPMENT MAINTENANCE The Fire Department manages the maintenance for all department vehicles and equipment, with staff performing inspections, preventative maintenance, and repairs as needed. Any other maintenance and repairs are completed by the Public Works Department mechanic shop. STATION MAINTENANCE The Fire Department manages the facility maintenance of two fire stations. Firefighters are responsible for preventive maintenance, inspections, planning for repairs as needed, and completing minor repair work. Work requiring time or skills not available within the department is completed by city maintenance staff or local vendors as needed. uulltu ul...f.... IINIII iiiiiiIIIIIIIIlYIl01m 10000100111111IIIIIIIIIIIIotoontIIIIIII Fire Station 1 was constructed in 1998 and is located at 2700 Vierling Dr. E., Shakopee. ifl , ury YIIYUi�gllu ' ... �, ,. I�ry II�Ig��ulhllluluuuuulll�llllll I IIµ'11111111111,i,„1.;1)1J1)11 I �� JO III ulh'NI01 u smm'yioll,"� m i I�Isuq,luphlllihii 1110� n , ., I PIVB I IIIIII d M II mil iu Prad iig l 111 llY J dI llI uu tlwYN4m' 111111' Ili � I � 1.111111111111111111111111111111 VI IHlulll pllVllllllllllllllllllll �w ���uulufullw Ufa �IIIIVIIIIIIIIIIplullllll�llll 11111111111III luluu , r /%//riIV�Q�tl�m� Y I //` I ll(l(�I/r//i/lNiarirrr- ���� a oulw.li,uili,�tlumi+„' u!�I d�l, "11,'y,� ii olYllilill;��p�,d„ Lvi ',1 � �If �%Il//l fi�/f�,�i ��IN�II ����/��� �'r��� �ii,ii�� II I� Ipil.i .I1Y�IIlIIIIIIIµ�p idllNl Ilvlliv �� �� � � II Fire Station 2 was constructed in 2012 and is located at 1001 Vierling Dr. W., Shakopee. IVlvi°IhI Ii M'IIIgKI l�iill 18 I Shakopee Fire Department Page 122 of 266 E H CL ES AND EQL E NT ENGINES 11=ngiine 1 and IEngline 2 are sister 2018 Rosenbauer/General Commander pumpers. They have 750-gallon water tanks and 1,500 gpm pump capacity with foam capability. II_Irngiine 3 is a 2006 Rosenbauer/General pumper. It's on a spartan chassis with 750-gallon water tank and 1,500 gpm pump capacity with foam capability. ��omi������' � °"'".1� Illllllltlllllhlllll ilNuhltli liili AllArro 11 if 1ow IIIIVI'���'ail'IV�rlh'11�II'V���'i'I'Y"Y°"�'�'NI II" luliiiiii Ill oll 1 uou uuiuuugl IIII��p�, IIV���III II111I ) IuV fII II9 iy I Engine 2 LADDER Ladder 1 is a 2014 Rosenbauer/General Commander aerial platform truck. It has a 500-gallon water tank, 2,000 gpm pump capacity, a 101-foot cobra aerial platform, and is fully equipped with a six -person cab. Engine 1 Engine 3 NQ�UI /lD^L M� IRN I lud1 ",l: quloll i1 81011'f'f4! Ladder 1 ',III Oi l id'Nlul 01000oloolooloRf,01 III!!!!!!IIIII1,I11!Illllliiii l j Page 123 of 266 2023 Year in Review I 19 r«iiffgA v E H CL ES A N 0„ EQU p E NT RESCUE Rescue 1 is a 2023 Chevrolet Silverado. This a new concept for the Shakopee Fire Department utilizing a pickup truck and two Firefighter/EMT's to respond to accidents and emergency medical incidents. Rescue 1 ramaioo/a IF Pf Naiiinu uulfClll r tifor �' u1,1 Squad 1 is a 2007 Rosenbauer/General rescue. It's on a spartan chassis and contains equipment for emergency medical responses and rescue responses requiring high - angle, rope rescue, water, ice, and diving incidents. Squad 1 uuuuuuuuuuuu1IMM»u»RM111uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu o0000000000000000000000000000000000000000000000000000 TANKER Tanker 2 is a 2010 Rosenbauer/General tanker/pumper. It's on a spartan chassis with a 2,800-gallon water tank and a 1,250 gpm pump capacity.This is a fully equipped apparatus with a six -person cab and is used in areas that are not served by a water supply system (via hydrants). Tanker 2 �MI1 �'mn, �I iuu,Vu, N l llllp u,,,,;,1 mll%I//i III�S ^VhII ON,l iB r l/r'11/ uVVN'VUV1 l) pW� "u"I 1 oii,iariiavofir ���iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiioe»»»yrr»uuuuuuuuuuuuuuwuu,rvu"»�o��oo�»,ouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuum o000000000000000000000000000000000000000000000000000i BRUSH TRUCKS (Brush 1 is a 2011 Ford 1-ton, 4-wheel drive pickup customized by Foreman Fire with a water tank, pump, and hose reel unit. This vehicle is used for grass and brush fires and for rescue situations in which an off -road vehicle is required. og41I001,11 1li"1 "omolV,uim''uunQjgyw, 141 FARE FARM p,i 1 dlli�r���1�W11rr� �Ill 6 (Brush 2 is a 2021 Ford 1-ton, 4-wheel drive pickup customized by Foreman Fire with a water tank, pump, and hose reel unit. This vehicle is also used for grass and brush fires and for rescue situations where an off -road vehicle is required. p(IR14!!!I!"IJ k klplplpllVIIIIVUUIVIVIVVVVIIIIIIII ul Vid 1110dlhriummuuu:: llll11010001,111k'�^"ry VIIIIIIIIIIIIIIIIIIII '"11111111111111111111111111,1, duuuuuu,,,,,upu' Brush Truck 1 20 I Shakopee Fire Department Brush Truck 2 Page 124 of 266 V E H CL ES A N ED EQL p E NT BOATS Ailrr Boat '1 is a 2015 Midwest Rescue Air Boat used for open water and ice rescue. It can be used as a diving platform for open water diving, search and rescue, and as a large ventilation fan. trrmw.t7 Air Boat 1 1U;?OY11111P.1,1,11 ,1,0000 muuwuuuuuuuuuuuuuuuuuuuuum Zodiac is a 2020 MK2 Grand Raid Zodiac boat. It's an inflatable boat with motor and trailer used for open water rescue and can be used for ice rescue with the motor removed. rgnmmui ur INS "° i1lihm 11 i Zodiac uuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuu00000 0000000mouuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuuumti,rorroror„,r„,rl))va»yffrm,iuuuuu mffiuuuuuuuummrro ATV Kubota is a 2020 Kubota Sidekick 850 ATV. It's equipped with tracks and a 70-gallon water tank and pump for use on brush/grass fires in areas not accessible by traditional fire apparatus.The unit is also able to transport patients from remote areas. Kubota 1.1111,111,1,11111111101111111111111111.1„:!,„ Page 125 of 266 2023 Year in Review I 21 N EW B EG N NGS 2023 AS A FOUNDATION YEAR FOR THE SHAKOPEE FIRE DEPARTMENT The Shakopee Fire Department made significant efforts in 2023 to lay the groundwork for a more dependable, professional, and sustainable fire, rescue, and emergency medical services (EMS) model. Vision: The Shakopee Fire Department aspires to be a progressive organization that leads the community in public safety using a professional, reliable, predictable, and sustainable staffing model. Objective: The primary goal is to deliver dependable, professional, and sustainable fire, rescue, and EMS services to the Shakopee community in the most efficient way possible. The year 2023 marked the beginning of establishing a solid foundation to realize this vision and objective. 1. POLICIES AND PROCEDURES • Focus on Standardization: The department began implementing new policies and procedures aimed at creating a more standardized approach to various situations. This ensures consistency and improves efficiency. • Leveraging IExlpertiise: The department chose Lexipol to assist with this new focus. Lexipol is a leader in public safety resources with policies based on industry best practices and proven methods. • ILorng•:il'erm Benefit: Policies help us guide future leaders, supervisors, and Firefighters/EMTs. Policies are designed to be a foundational resource for years to come. This initiative focuses on creating a sustainable system that promotes consistency, efficiency, and knowledge transfer for future generations within the department. wwwtogi * 0 101 o01,00000' 11,1r 111 1Iflliflu wuNmifl VllYfllflmia),,,,)N� nll, 8 yy IIII w i Ir p � u � 10101 . , 2. FIRE DEPARTMENT SERVICES EVALUATION • External IEvalluatiioln: The City Council approved hiring Citygate Associates, a consulting firm specializing in local government, to conduct a Fire Department Services Evaluation study. • Expertise in Public Service: Citygate Associates leverages experienced public sector leaders dedicated to public service bringing an objective and knowledgeable perspective to the evaluation. • Focus on IImlprovernent:The study aims to assess the current state of fire department services and propose a roadmap for future enhancements. This aligns with the department's vision of continuous improvement. • Transparency and Community (Engagement: The completed study will be presented to the City Council, providing full transparency and the potential for community engagement. This initiative shows the proactive approach Shakopee is taking to identify areas for improvement and plan for the future of fire department services. 3. IMPROVED TRAINING • Modernized Training Platform:The department adopted a new training platform from Fire Rescue 1 Academy, a recognized leader in the field. • Enhanced Training IEificiiency: Fire Rescue 1 Academy's platform is designed to streamline how training is delivered, tracked, and documented. This improves efficiency and better data management for training activities. This initiative highlights the department's commitment to equipping Firefighters/EMTs with the most up-to-date training methods and ensuring proper documentation for compliance purposes. Dedication tt le Community • Commitment to improvement: City and Fire Department leaders have publicly committed to making the department more reliable, professional, and sustainable. This reinforces our focus on continuous improvement. • (Legacy of .Service: The department acknowledges its long and proud history of serving the Shakopee community. • Adapting to Change:They recognize the need to evolve alongside the growing city. 2023 as a Starting Point: The initiatives undertaken in 2023 laid a strong foundation for future advancements in the department and reinforce the sense of dedication and a clear vision for the Shakopee Fire Department's future. 22 I Shakopee Fire Department Page 126 of 266 *4.C.1. Shakopee City Council April 2, 2024 FROM: Sherry Dvorak, Program Manager TO: Mayor and Council Members Subject: Approval of the 2024 Concession Agreements Policy/Action Requested: To approve the 2024 Concession Agreements with the Shakopee Soccer Association, Shakopee Indian Baseball and Shakopee Coyote Baseball Recommendation: To approve the concession Agreements with the Shakopee Soccer Association, Shakopee Indian Baseball and Shakopee Coyote Baseball. Discussion: Non Profit Sports Organizations in the community have continued to operate concessions stands at the 17th Avenue Sports Complex, Schleper Stadium and Ice Arena through partnership agreements. By operating these concession stands they offer services to those attending events in those spaces that would be cost prohibitive for the city to operate while also providing some revenues from sales to lower some of the operational costs that is passed on to Shakopee families who participate in those community sports programs. Budget Impact: The city receives 10 percent of gross revenues from each organization. ATTACHMENTS: o Concession Agreement Coyotes 2024 o Concession Agreement Indians 2024 o Concession Agreement SSA 2024 Page 127 of 266 Shakopee Coyotes Baseball CONCESSIONS AGREEMENT 2024 This agreement, made and entered into this 2024, by and between the City of Shakopee, a Minnesota municipal corporation, located at 485 Gorman Street, Shakopee, in the County of Scott, State of Minnesota (hereinafter referred to as "CITY") and the Shakopee Coyotes Baseball_, (hereinafter referred to as " SHAKOPEE COYOTES"). WITNESSETH: Whereas the CITY is desirous of providing efficient concession services to patrons of Schleper Stadium; and Whereas the SHAKOPEE COYOTES wishes to provide concession services at the Schleper Stadium in order to raise funds for the ongoing support of SHAKOPEE COYOTES expenses; and Whereas the CITY desires to designate at least a portion of the concessions earnings to go into the Park Reserve fund, which is used in part to fund improvements at the Schleper Stadium, which is a benefit to the CITY; Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties agree as follows: I. DUTIES AND RIGHTS OF TEAM/ORGANIZATION A. The SHAKOPEE COYOTES agree to obtain and maintain all licenses and permits necessary to operate a concession stand as required by any and all governmental agencies. B. The SHAKOPEE COYOTES agree to provide full and complete services for the sales of food concessions at the Schleper Stadium concession stand on the dates that it plays its home/league games. The CITY may request to provide these services at additional times and the SHAKOPEE COYOTES may meet those requests, if given two weeks' notice. C. The SHAKOPEE COYOTES agree to pay the CITY an amount equal to Ten Percent (10%) of the gross receipts from concessions at the Schleper Stadium. D. Payment shall be made annually, on or before November 1 of each year. E. The SHAKOPEE COYOTES agree to purchase and maintain all food goods, materials and supplies necessary for the concession stand. The SHAKOPEE COYOTES may sell souvenirs and other hard goods not sold by the CITY, as approved by the CITY in writing. SHAKOPEE COYOTES souvenirs and other hard good sales and beer sold in Page 128 of 266 the concession stand under the licenses of a separate organization, shall not be subject to the commission specified in I.C., above. F. The SHAKOPEE COYOTES agree to provide, maintain and repair facilities and equipment as necessary for the sale of concessions. The SHAKOPEE COYOTES will be responsible for the cost of any losses resulting from spoilage of frozen or refrigerated foods due to a power outage or equipment failure. The SHAKOPEE COYOTES shall thoroughly document such losses. If equipment is needed, either in replacement of or addition to the existing equipment, the equipment must meet appropriate NSF standards. G. The SHAKOPEE COYOTES agree to provide all manager(s), supervisor(s) and attendant(s) and other personnel for its concession operations. The SHAKOPEE COYOTES also agrees and understands that nothing contained herein creates or establishes the relationship of copartners between itself and the CITY and that it is an independent contractor and its officers, managers, supervisors, volunteers, attendants and other employees are not employees, agents or representatives of the CITY with respect to any services performed under this agreement. Such personnel or other personal associated with the SHAKOPEE COYOTES shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the CITY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Worker's Compensation, Unemployment Compensation, disability or severance pay and PERA. H. The SHAKOPEE COYOTES agree to maintain in internal control system, which includes a Cash Report, on forms approved by the CITY. Such reports shall be submitted along with each annual remittance of the CITY's share of the gross receipts. In accordance with Minnesota Statutes 16B.06, Subdivision 4, the SHAKOPEE COYOTES further agrees to allow the CITY or the State Auditor or their agents to review, upon request, all records associated with the performance of the agreement, including invoices for concession goods and supplies, all canceled checks for payment of such invoices, all inventory records, and to be present at the taking of inventories, and to verify inventory shrinkage records. I. On or before November 30th of each year, the SHAKOPEE COYOTES shall provide the CITY with a copy of the season's concession financial report prepared by the SHAKOPEE COYOTES. J. The SHAKOPEE COYOTES shall conduct its activities upon the premises so as not to endanger any person lawfully thereon; and shall indemnify, save and hold harmless the CITY and all of its officers, agents and employees from any and all claims, losses, injured, damages and liabilities to persons or property occasioned wholly or in part by the acts or omissions of the SHAKOPEE COYOTES, it agents, officers, employees, volunteers, patrons, or any persons associated with or served by the SHAKOPEE COYOTES concessions operations. Page 129 of 266 K. The SHAKOPEE COYOTES agree to provide a certificate of insurance showing proof of comprehensive general liability in the minimum amount of $1,000,000 per occurrence, products liability in the minimum amount of $1,000,000 per occurrence, and fire/property damage in the amount of $100,000 per occurrence. The required insurance certificate must name City of Shakopee, its officials, agents, employees, and volunteers as additional insured's. A copy of the certificate must be submitted to the City Clerk, and all policies shall provide and the certificates issued evidence that the CITY will be notified at least 30 days prior to cancellation or modifications of coverage. Renewal certificates shall be provided to the CITY 30 days prior to the expiration date of coverage. All insurance must be provided at the SHAKOPEE COYOTES expense and at no costs to the CITY. L. The SHAKOPEE COYOTES or the CITY may terminate this agreement upon thirty (30) days written notice to the other party. In the event of such termination by either party, the SHAKOPEE COYOTES agrees to pay the CITY the full remittance owed as of the date of termination. M. The SHAKOPEE COYOTES, agrees to comply with Minnesota Statutes 181.59 and other related state and federal laws prohibiting discrimination in performance of this agreement on the basis of race, color, creed, religion, national origin, sex, marital status, disability and status with regard to public assistance, age or familial status. The SHAKOPEE COYOTES agree to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging illegal discrimination. N. The SHAKOPEE COYOTES agree to comply with the Americans With Disabilities Act and not to discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all services, programs, and activities. The CITY has designated coordinators to facilitate compliance with the Americans Disabilities Act of 1990 (ADA), as required by Section 35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. The SHAKOPEE COYOTES agree to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging a violation of the ADA. O. The SHAKOPEE COYOTES agree to abide by all applicable State laws and requirements, including but not limited those of the Minnesota Department of Health. II. DUTIES AND RIGHTS OF THE CITY A. The CITY agrees to provide, maintain, and repair the complex and real property as necessary for the sale of concessions for use by the SHAKOPEE COYOTES. The CITY Page 130 of 266 further agrees to provide storage for SHAKOPEE COYOTES inventories, subject to the limitations of available space at the Concession Stand. The CITY assumes no liability for lost, stolen or damaged merchandise or equipment left or stored in the Concession Stand. B. Should the building become unsuitable for the sales of concessions, due to vandalism, fire, weather related events, etc, the CITY reserves the right to terminate this agreement. C. The CITY may immediately terminate this agreement in the event that the SHAKOPEE COYOTES fails to perform its duties under this agreement. D. The CITY may terminate this agreement upon thirty (30) days written notice to the SHAKOPEE COYOTES for any reason other than stated in II.B or II.C. E. The CITY will provide beverage refrigerator units through the CITY's beverage supplier. III. JOINT DUTIES AND RIGHTS A. The SHAKOPEE COYOTES and the CITY agree to work to develop a security plan for controlling access to the concession area. This plan will designate which SHAKOPEE COYOTES personnel will be issued keys to the concession stand. Individuals on this list may not transfer their keys to other individuals without prior approval by the CITY. The plan will also designate which CITY staff have access to the concession area for conducting building maintenance and inspections, etc. B. The SHAKOPEE COYOTES and the CITY agree that the types, serving sizes, prices and packaging of concession items sold by the SHAKOPEE COYOTES shall be mutually agreed upon by the Shakopee Parks Recreation Director and the SHAKOPEE COYOTES. C. The SHAKOPEE COYOTES and the CITY agree that in the event a tournament sponsored by a local sports association is held in at the facility during the terms of this agreement, that the SHAKOPEE COYOTES will pass on a share of its concession revenue generated during the tournament to the CITY if it operates the concession stand. The amount of share shall be mutually agreed by the SHAKOPEE COYOTES and the CITY. D. It is mutually understood and agreed that this Agreement represents the entire agreement between the parties and supersedes and all prior agreements or proposals, written or oral, and that no alternation, modification or addenda to the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. E. This Agreement shall commence upon execution by both parties, and shall terminate on November 1, 2024, unless otherwise provided for as in Section (I). Page 131 of 266 F. This Agreement shall not be assignable except by the written consent of the CITY. G. This Agreement shall be governed by the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their proper officers, thereunto duly authorized, as of the day and year first above written. CITY OF SHAKOPEE Mayor City Administrator City Clerk SHAKOPEE COYOTES BASEBALL Manager Page 132 of 266 Shakopee Indians Baseball CONCESSIONS AGREEMENT 2024 This agreement, made and entered into this 2024, by and between the City of Shakopee, a Minnesota municipal corporation, located at 485 Gorman Street, Shakopee, in the County of Scott, State of Minnesota (hereinafter referred to as "CITY") and the Shakopee Indians Baseball_, (hereinafter referred to as "SHAKOPEE INDIANS . WITNESSETH: Whereas the CITY is desirous of providing efficient concession services to patrons of Schleper Stadium; and Whereas the SHAKOPEE INDIANS wishes to provide concession services at the Schleper Stadium in order to raise funds for the ongoing support of SHAKOPEE INDIANS expenses; and Whereas the CITY desires to designate at least a portion of the concessions earnings to go into the Park Reserve fund, which is used in part to fund improvements at the Schleper Stadium, which is a benefit to the CITY; Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties agree as follows: I. DUTIES AND RIGHTS OF TEAM/ORGANIZATION A. The SHAKOPEE INDIANS agrees to obtain and maintain all licenses and permits necessary to operate a concession stand as required by any and all governmental agencies. B. The SHAKOPEE INDIANS agrees to provide full and complete services for the sales of food concessions at the Schleper Stadium_ concession stand on the dates that it plays its home/league games. The CITY may request to provide these services at additional times and the SHAKOPEE INDIANS may meet those requests, if given two weeks notice. C. The SHAKOPEE INDIANS agrees to pay the CITY an amount equal to Ten Percent (10%) of the gross receipts from concessions at the _Schleper Stadium._. D. Payment shall be made annually, on or before November 1 of each year. E. The SHAKOPEE INDIANS agrees to purchase and maintain all food goods, materials and supplies necessary for the concession stand. The SHAKOPEE INDIANS may sell souvenirs and other hard goods not sold by the CITY, as approved by the CITY in writing. SHAKOPEE INDIANS souvenirs and other hard good sales and beer sold in the concession stand under the licenses of a separate organization, shall not be subject to the commission specified in I.C., above. Page 133 of 266 F. The SHAKOPEE INDIANS agrees to provide, maintain, and repair facilities and equipment as necessary for the sale of concessions. The SHAKOPEE INDIANS will be responsible for the cost of any losses resulting from spoilage of frozen or refrigerated foods due to a power outage or equipment failure. The SHAKOPEE INDIANS shall thoroughly document such losses. If equipment is needed, either in replacement of or addition to the existing equipment, the equipment must meet appropriate NSF standards. G. The SHAKOPEE INDIANS agrees to provide all manager(s), supervisor(s) and attendant(s) and other personnel for its concession operations. The SHAKOPEE INDIANS also agrees and understands that nothing contained herein creates or establishes the relationship of copartners between itself and the CITY and that it is an independent contractor and its officers, managers, supervisors, volunteers, attendants and other employees are not employees, agents or representatives of the CITY with respect to any services performed under this agreement. Such personnel or other personal associated with the SHAKOPEE INDIANS shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the CITY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Worker's Compensation, Unemployment Compensation, disability or severance pay and PERA. H. The SHAKOPEE INDIANS agrees to maintain in internal control system, which includes a Cash Report, on forms approved by the CITY. Such reports shall be submitted along with each annual remittance of the CITY's share of the gross receipts. In accordance with Minnesota Statutes 16B.06, Subdivision 4, the SHAKOPEE INDIANS further agrees to allow the CITY or the State Auditor or their agents to review, upon request, all records associated with the performance of the agreement, including invoices for concession goods and supplies, all canceled checks for payment of such invoices, all inventory records, and to be present at the taking of inventories, and to verify inventory shrinkage records. I. On or before November 30th of each year, the SHAKOPEE INDIANS shall provide the CITY with a copy of the season's concession financial report prepared by the SHAKOPEE INDIANS. J. The SHAKOPEE INDIANS shall conduct its activities upon the premises so as not to endanger any person lawfully thereon; and shall indemnify, save and hold harmless the CITY and all of its officers, agents and employees from any and all claims, losses, injured, damages and liabilities to persons or property occasioned wholly or in part by the acts or omissions of the SHAKOPEE INDIANS, it agents, officers, employees, volunteers, patrons, or any persons associated with or served by the SHAKOEE INDIANS concessions operations. K. The SHAKOPEE INDIANS agrees to provide a certificate of insurance showing proof of comprehensive general liability in the minimum amount of $1,000,000 per occurrence, products liability in the minimum amount of $1,000,000 per occurrence, and fire/property Page 134 of 266 damage in the amount of $100,000 per occurrence. The required insurance certificate must name City of Shakopee, its officials, agents, employees, and volunteers as additional insured's. A copy of the certificate must be submitted to the City Clerk, and all policies shall provide and the certificates issued evidence that the CITY will be notified at least 30 days prior to cancellation or modifications of coverage. Renewal certificates shall be provided to the CITY 30 days prior to the expiration date of coverage. All insurance must be provided at the SHAKOPEE INDIANS expense and at no costs to the CITY. L. The SHAKOPEE INDIANS or the CITY may terminate this agreement upon thirty (30) days written notice to the other party. In the event of such termination by either party, the SHAKOPEE INDIANS agrees to pay the CITY the full remittance owed as of the date of termination. M. The SHAKOPEE INDIANS, agrees to comply with Minnesota Statutes 181.59 and other related state and federal laws prohibiting discrimination in performance of this agreement on the basis of race, color, creed, religion, national origin, sex, martial status, disability and status with regard to public assistance, age or familial status. The SHAKOPEE INDIANS agrees to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging illegal discrimination. N. The SHAKOPEE INDIANS agrees to comply with the Americans With Disabilities Act and not to discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all services, programs, and activities. The CITY has designated coordinators to facilitate compliance with the Americans Disabilities Act of 1990 (ADA), as required by Section 35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. The SHAKOPEE INDIANS agrees to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging a violation of the ADA. O. The SHAKOPEE INDIANS agrees to abide by all applicable State laws and requirements, including but not limited those of the Minnesota Department of Health. II. DUTIES AND RIGHTS OF THE CITY A. The CITY agrees to provide, maintain and repair the complex and real property as necessary for the sale of concessions for use by the SHAKOPEE INDIANS. The CITY further agrees to provide storage for SHAKOPEE INDIANS inventories, subject to the limitations of available space at the Concession Stand. The CITY assumes no liability Page 135 of 266 for lost, stolen or damaged merchandise or equipment left or stored in the Concession Stand. B. Should the building become unsuitable for the sales of concessions, due to vandalism, fire, weather related events, etc, the CITY reserves the right to terminate this agreement. C. The CITY may immediately terminate this agreement in the event that the SHAKOPEE INDIANS fails to perform its duties under this agreement. D. The CITY may terminate this agreement upon thirty (30) days written notice to the SHAKOPEE INDIANS for any reason other than stated in II.B or II.C. E. The CITY will provide beverage refrigerator units through the CITY' s beverage supplier. III. JOINT DUTIES AND RIGHTS A. The SHAKOPEE INDIANS and the CITY agree to work to develop a security plan for controlling access to the concession area. This plan will designate which SHAKOPEE INDIANS personnel will be issued keys to the concession stand. Individuals on this list may not transfer their keys to other individuals without prior approval by the CITY. The plan will also designate which CITY staff have access to the concession area for conducting building maintenance and inspections, etc. B. The SHAKOPEE INDIANS and the CITY agree that the types, serving sizes, prices and packaging of concession items sold by the TEAM/ORGANIZATION shall be mutually agreed upon by the Shakopee Parks Recreation Director and the SHAKOPEE INDIANS. C. The SHAKOPE INDIANS and the CITY agree that in the event a tournament sponsored by a local sports association is held in at the facility during the terms of this agreement, that the SHAKOPEE INDIANS will pass on a share of its concession revenue generated during the tournament to the CITY if it operates the concession stand. The amount of share shall be mutually agreed by the SHAKOPEE INDIANS and the CITY. D. It is mutually understood and agreed that this Agreement represents the entire agreement between the parties and supersedes and all prior agreements or proposals, written or oral, and that no alternation, modification or addenda to the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. E. This Agreement shall commence upon execution by both parties, and shall terminate on November 1, 2024, unless otherwise provided for as in Section (I). F. This Agreement shall not be assignable except by the written consent of the CITY. G. This Agreement shall be governed by the laws of the State of Minnesota. Page 136 of 266 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their proper officers, thereunto duly authorized, as of the day and year first above written. CITY OF SHAKOPEE Mayor City Administrator City Clerk SHAKOPEE INDIAN BASEBALL Manager Page 137 of 266 Shakopee Soccer Association CONCESSIONS AGREEMENT 2024 This agreement, made and entered into this 2024, by and between the City of Shakopee, a Minnesota municipal corporation, located at 485 Gorman Street, Shakopee, in the County of Scott, State of Minnesota (hereinafter referred to as "CITY") and the Shakopee Soccer Association, (hereinafter referred to as "SSA"). WITNESSETH: Whereas the CITY is desirous of providing efficient concession services to patrons of the 17th Avenue Sports Complex; and Whereas the SSA wishes to provide concession services at the 17th Avenue Sports Complex in order to raise funds for the ongoing support of SSA expenses; and Whereas the CITY desires to designate at least a portion of the concessions earnings to go into the Park Reserve fund, which is used in part to fund improvements at the 17th Avenue Sports Complex, which is a benefit to the CITY; Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties agree as follows: I. DUTIES AND RIGHTS OF SSA A. SSA agrees to obtain and maintain all licenses and permits necessary to operate a concession stand as required by any and all governmental agencies. B. SSA agrees to provide full and complete services for the sales of food concessions at the 17th Avenue Sports Complex concession stand on the dates that it plays its home/league games, starting approximately May 1. The CITY may request to provide these services at additional times and the SSA may meet those requests, if given two weeks' notice. Weekly schedule always needs to be posted/updated outside concession stand. C. SSA agrees to pay the CITY an amount equal to Ten Percent (10%) of the gross receipts from concessions at the 17th Avenue Sports Complex. D. Payment shall be made annually, on or before November 1 of each year. E. SSA agrees to purchase and maintain all food goods, materials and supplies necessary for the concession stand. SSA may sell souvenirs and other hard goods not sold by the CITY, as approved by the CITY in writing. SSA souvenirs and other hard good sales in the concession stand under the licenses of a separate organization, shall not be subject to the commission specified in I.C., above. F. SSA agrees to provide, maintain, and repair facilities and equipment as necessary for the sale of concessions. SSA will be responsible for the cost of any losses resulting from spoilage of frozen or refrigerated foods due to a power outage or equipment failure. SSA shall thoroughly document such losses. If equipment is needed, either in replacement of Page 138 of 266 or addition to the existing equipment, the equipment must meet appropriate NSF standards. G. SSA agrees to provide all manager(s), supervisor(s) and attendant(s) and other personnel for its concession operations. SSA also agrees and understands that nothing contained herein creates or establishes the relationship of copartners between itself and the CITY and that it is an independent contractor and its officers, managers, supervisors, volunteers, attendants and other employees are not employees, agents or representatives of the CITY with respect to any services performed under this agreement. Such personnel or other personal associated with SSA shall not require nor be entitled to any compensation, rights or benefits of any kind whatsoever from the CITY, including, without limitation, tenure rights, medical and hospital care, sick and vacation leave, Worker's Compensation, Unemployment Compensation, disability or severance pay and PERA. H. SSA agrees to maintain in internal control system, which includes a Cash Report, on forms approved by the CITY. Such reports shall be submitted along with each annual remittance of the CITY's share of the gross receipts. In accordance with Minnesota Statutes 16B.06, Subdivision 4, SSA further agrees to allow the CITY or the State Auditor or their agents to review, upon request, all records associated with the performance of the agreement, including invoices for concession goods and supplies, all canceled checks for payment of such invoices, all inventory records, and to be present at the taking of inventories, and to verify inventory shrinkage records. I. On or before November 1 of each year, SSA shall provide the CITY with a copy of the season's concession financial report prepared by SSA. J. SSA shall conduct its activities upon the premises so as not to endanger any person lawfully thereon; and shall indemnify, save and hold harmless the CITY and all of its officers, agents and employees from any and all claims, losses, injured, damages and liabilities to persons or property occasioned wholly or in part by the acts or omissions of SSA it agents, officers, employees, volunteers, patrons, or any persons associated with or served by SSA's concessions operations. K. SSA agrees to provide a certificate of insurance showing proof of comprehensive general liability in the minimum amount of $1,000,000 per occurrence, products liability in the minimum amount of $1,000,000 per occurrence, and fire/property damage in the amount of $100,000 per occurrence. The required insurance certificate must name City of Shakopee, its officials, agents, employees, and volunteers as additional insured's. A copy of the certificate must be submitted to the City Clerk, and all policies shall provide, and the certificates issued evidence that the CITY will be notified at least 30 days prior to cancellation or modifications of coverage. Renewal certificates shall be provided to the CITY 30 days prior to the expiration date of coverage. All insurance must be provided at the SSA's expense and at no costs to the CITY. L. SSA or the CITY may terminate this agreement upon thirty (30) days written notice to the other party. In the event of such termination by either party, the SSA agrees to pay the CITY the full remittance owed as of the date of termination. Page 139 of 266 M. SSA, agrees to comply with Minnesota Statutes 181.59 and other related state and federal laws prohibiting discrimination in performance of this agreement on the basis of race, color, creed, religion, national origin, sex, marital status, disability and status with regard to public assistance, age or familial status. SSA agrees to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging illegal discrimination. N. SSA agrees to comply with the Americans With Disabilities Act and not to discriminate on the basis of disability in the admission or access to, or treatment of employment in its services, programs, or activities. Upon request, accommodation will be provided to allow individuals with disabilities to participate in all services, programs, and activities. The CITY has designated coordinators to facilitate compliance with the Americans Disabilities Act of 1990 (ADA), as required by Section 35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban Development regulations. SSA agrees to hold harmless and indemnify the CITY from costs including but not limited to damages, attorney fees and staff time in any action or proceeding alleging a violation of the ADA. O. SSA agrees to abide by all applicable State laws and requirements, including but not limited those of the Minnesota Department of Health. II. DUTIES AND RIGHTS OF THE CITY A. The CITY agrees to provide, maintain and repair the complex and real property as necessary for the sale of concessions for use by the SSA. The CITY further agrees to provide storage for SSA inventories, subject to the limitations of available space at the Concession Stand. The CITY assumes no liability for lost, stolen or damaged merchandise or equipment left or stored in the Concession Stand. B. Should the building become unsuitable for the sales of concessions, due to vandalism, fire, weather related events, etc, the CITY reserves the right to terminate this agreement. C. The CITY may immediately terminate this agreement in the event that SSA fails to perform its duties under this agreement. D. The CITY may terminate this agreement upon thirty (30) days written notice to the SSA for any reason other than stated in II.B or II.C. E. The CITY will provide beverage refrigerator units through the CITY's beverage supplier. III. JOINT DUTIES AND RIGHTS A. SSA and the CITY agree to work to develop a security plan for controlling access to the concession area. This plan will designate which SSA personnel will be issued keys to the concession stand. Individuals on this list may not transfer their keys to other individuals without prior approval by the CITY. The plan will also designate which CITY staff have access to the concession area for conducting building maintenance and inspections, etc. Page 140 of 266 B. SSA and the CITY agree that the types, serving sizes, prices and packaging of concession items sold by SSA shall be mutually agreed upon by the Shakopee Parks Recreation Director and SSA. C. SSA and the CITY agree that in the event a tournament sponsored by a local sports association is held in at the facility during the terms of this agreement, that the SSA will pass on a share of its concession revenue generated during the tournament to the CITY if it operates the concession stand. The amount of share shall be mutually agreed by SSA and the CITY. D. It is mutually understood and agreed that this Agreement represents the entire agreement between the parties and supersedes and all prior agreements or proposals, written or oral, and that no alternation, modification or addenda to the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto. E. This Agreement shall commence upon execution by both parties, and shall terminate on November 1, 2024, unless otherwise provided for as in Section (I). F. This Agreement shall not be assignable except by the written consent of the CITY. G. This Agreement shall be governed by the laws of the State of Minnesota. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their proper officers, thereunto duly authorized, as of the day and year first above written. CITY OF SHAKOPEE Mayor City Administrator City Clerk Page 141 of 266 SHAKOPEE SOCCER ASSOCIATION President Page 142 of 266 *4.C.2. Shakopee City Council April 2, 2024 FROM: Sherry Dvorak, Program Manager TO: Mayor and Council Members Subject: Shakopee Youth Football Scoreboard Proposal Policy/Action Requested: Approve Shakopee Youth Football's proposal to install scoreboards for Mark Grommesch Field 1 and 2 at the 17th Avenue Sports Complex. Recommendation: Approve Shakopee Youth Football's proposal to install scoreboards for Mark Grommesch Field 1 and 2 at the 17th Avenue Sports Complex. Discussion: In October 2022, Shakopee City Council approved the re -naming of Field 1 & Field 2 at the 17th Avenue Sports Complex Field to be Mark Grommesch Field 1 and Mark Grommesch Field 2 at the request of the Shakopee Youth Football Association (SYFA). At that time SYFA discussed their future desire to add a scoreboard to each field at a future date. Over the past few months, city staff has met with SYFA President AJ Paramo about progressing this project forward and SYFA has now submitted a proposal to the city to fully fund and contract the construction of two Daktronics scoreboards at Mark Grommesch Field 1 and Mark Grommesch Field 2. The Daktronics MS-2002 scoreboards will be located on the north end of each fields. SYFA has worked with SPU for a metered connection to each scoreboard from the SPU pumphouse. SYFA plans to complete the installation of the scoreboard mid August with completion to be done September 1, 2024. Page 143 of 266 The city will accept the scoreboards as a donation from the SYFA following construction completion. The scoreboards will then be placed on the City's Park Asset Plan. SYFA has agreed to assist with the maintenance of the scoreboards. The duties and responsibility of both the City and the association will be noted in a SYFA Scoreboard Maintanence Agreement. The City of Shakopee appreciates the generosity and partnership of the Shakopee Youth Football Association, which helps support the City's parks and recreation services and has given time and resources over the years to enhance Shakopee facilities. Budget Impact: ATTACHMENTS: o Daktronics MS-2002 Scoreboard ▪ MS-2002 Field View Total Height ▪ Electric Site Plan Page 144 of 266 0 0 \ Z E 41: El :0 PEE Y •iklall•I• _ _W•7N1 IA [.I I 81081031 _N._ VIZORS inr.i r 'a.e , . o 26: 'a•e 147 0 26: -a.e 148 o 26. 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Shakopee City Council April 2, 2024 FROM: Alexandria Anderson; Community Engagement Coordinator TO: Mayor and Council Members Subject: Accept Monetary Donations from Shakopee Soccer Association. Resolution R2024-047 Policy/Action Requested: Approve Resolution R2024-047 in the amount of $4077.00 from Shakopee Soccer Association Recommendation: Approve Resolution R2024-047 Discussion: The City has received a monetary donation from Shakopee Soccer Association in the amount of $4077.00 and This donation will be used to fund the new soccer goals used in rotation during tournaments. Budget Impact: ATTACHMENTS: Resolution R2024-047 Page 150 of 266 RESOLUTION R2024-047 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTANCE OF DONATION AND SPONSORSHIP FUNDS FOR RECREATION PROGRAMS WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No. 5794 specifies that donations of real property shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, the following businesses has generously given a monetary donation or sponsorship. Name Type Amount Shakopee Soccer Association Donation $4,077 WHEREAS, such donation will be used for rotation during tournament times. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donation is gratefully accepted; and FURTHER, the City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 2nd Day of April 2024. Matt Lehman Mayor of the City of Shakopee ATTEST: City Clerk Page 151 of 266 *4.D.1. Shakopee City Council April 2, 2024 FROM: Mark Noble, Senior Planner TO: Mayor and Council Members Subj ect: Preliminary Plat of Countryside 3rd Addition Policy/Action Requested: Adopt Resolution R2024-030, approving the Preliminary Plat of Countryside 3rd Addition. Recommendation: The Planning Commission reviewed this item at their March 7, 2024 meeting and by a unanimous vote, recommended approval as proposed. Discussion: Donnay Homes, Inc., applicant, and Link Construction Inc., property owner, have applied for a preliminary plat of property located south of County State Aid Highway (CSAH) 16/ 17th Avenue and east of CSAH 15/Marystown Road as identified in the attached legal description and aerial map/plat plan. The property consists of approx. 5.44 acres and was recently annexed from Jackson Township, zoned Urban Residential (R-1B) Zone, and granted MUSA (Metropolitan Urban Service Area status). The preliminary plat plan identifies 17 single family residential lots on the extension of Lusitano Street. Lusitano would end in a temporary cul-de-sac, with the road to be extended westerly in the future, connecting with a road system that connects Pinia Street from the north to 128th Street to the south. The applicant's plat would exceed 3.0 units/acre, with homes generally similar in size and design to those located to the north in the Countryside 2nd Addition. Development to the east is existing rural residential homes located within Jackson Township. There is one existing residence adjacent to the south, that was parceled off via a Minor Subdivision from the subject property. The applicant has provided a narrative that further describes their proposed development. Page 152 of 266 City and SPU staff have spent considerable time discussing details of this project with the applicant. City Engineering has provided a memorandum listing their conditions should this application be approved, and both Engineering and SPU have provided redline comments on the plans, identifying changes necessary should this plat be approved. Budget Impact: N/A ATTACHMENTS: o Resolution R2024-030 o Legal Description o Applicant Narrative o Site Aerial • Engineering Memo o Preliminary Plat o Redlined Civil Plans o Landscape Plans Page 153 of 266 RESOLUTION R2024-030 A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING THE PRELIMINARY PLAT OF COUNTRYSIDE 3RD ADDITION WHEREAS, Donnay Homes, Inc., applicant, and Link Construction Inc., property owner, have made application for Preliminary Plat of Countryside 3rd Addition; and WHEREAS, the property is legally described as: See attached legal description; and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on March 7, 2024, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission has recommended to the City Council that the Preliminary Plat be adopted as conditioned by this Resolution; and WHEREAS, the City Council reviewed the Preliminary Plat on April 2, 2024; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota that the Preliminary Plat of COUNTRYSIDE 3RD ADDITION is hereby approved subject to the following conditions: I) The following procedural actions must be addressed prior to the review and release of the recording of a Final Plat: A. Approval of title by the City Attorney. B. Park dedication fees in the amount required by the City Code and adopted City fee schedule shall be paid prior to the recording of the Final Plat. C. Tree removal and new landscaping shall occur consistent with City Code Sections 151.112 (Landscape Requirements) and 151.113 (Tree Preservation Requirements). D. Site development shall comply with the conditions noted in the City Engineering memo dated February 26, 2024 (including compliance with red -lined comments). E. Site development shall comply with the conditions noted in the SPU red -lined comments (attached to report) and with their standard terms and conditions. F. Construction and development of lots shall comply with the design and performance standards of City Code Section 151.034 (Urban Residential Zone) and 151.108 (Construction Materials). G. Fire hydrants shall be placed in accordance with local requirements and the Minnesota State Fire Code. 1 of 2 Page 154 of 266 Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 2nd day of April, 2024. Attest: Lori Hensen, City Clerk Mayor of the City of Shakopee 2 of 2 Page 155 of 266 Legal Description That part of the Northwest Quarter of the Southwest Quarter of Section 13, Township 115, Range 23, Scott County, Minnesota, that lies east of the West 938.00 feet thereof and South of a line described as follows: Beginning at a point on the east line of said Northwest Quarter of the Southwest Quarter distant 69.85 feet South from the Northeast corner of said Northwest Quarter of the Southwest Quarter; thence west to a point on the west line of said Northwest Quarter of the Southwest Quarter distant 196.26 feet south from the Northwest corner of said Northwest Quarter of the Southwest Quarter and said line there terminating. And lying northerly of a line described as follows: Commencing at the northeast corner of said Northwest Quarter of the Southwest Quarter; thence South 0 degrees 14 minutes 57 seconds West, assumed bearing, along the east line of said Northwest Quarter a distance of 626.24 feet to the point of beginning of the line to be described; thence South 66 degrees 29 minutes 22 seconds West a distance of 432.63 feet to the east line of the west 938.00 feet of said Northwest Quarter of the Southwest Quarter and said line there terminating. 1 Page 156 of 266 1111111111111111111111111111111111111111111111111 on n a ly hull°I a�����.... i�m�� VVIIVIIIIIIVuumi�i� Donnay Homes, Inc. 9655 — 63rd Avenue North, Maple Grove, Minnesota 55369 Builder #594838, #594839 wwwy onus yhom s.con www ra tionshydon.ay,.c m Countryside 3rd Addition PID 279131002 About the Project Background: Formerly belonging to Garth and Catherine Kangas and part of their homestead, this parcel is approximately 5.4 acres of treed pasture. Most of the trees are `volunteer', though some were planted by Garth Kangas. This project is adjacent to the previously approved, built, and under construction, Countryside 1st and 2nd Additions, on the west side of the City of Shakopee. We have endeavored to create a project complementary to the existing neighborhoods while respecting that there will be additional development occurring adjacent to us. We are already receiving interest from local residents about building their new home in this project. Proposal: • The project consists of a total of 17 Single-family lots fronting on a through street, Lusitano Street. A temporary cul-de-sac will terminate Lusitano Street at the border with the adjacent parcel. • We are proposing to develop the property as R3B zoning. • This development allows the City to meet its infrastructure goals by extending Trunk Utilities through this parcel, and through the adjacent parcel to reach 126th Street. Project Specifications: • Project Density is 3.73u/a, medium density residential. • We are requesting a rezoning to R3B. • All setbacks are consistent with R3B zoning. • Building Elevations are complimentary to the existing residential product in Countryside's 1 and 2. • Unit Pricing should be starting in the low $500's (subject to revision based on industry material pricing). • Building information: o Homes will be Ramblers, Split -Entries, and/or Two -stories with optional basement finishes. o Basement finishes are available. o Homes will have up to 6 bedrooms and 5 baths. o Homes will have 2- to 4-car garages. o Homes would meet the City of Shakopee performance standards. Page 157 of 266 Conclusion: Donnay Home believes that the Countryside 3rd Addition project the entire Countryside development area, meet the goals adding to the population of the City of Shakopee, turn barriers into opportunities, provide a buffer to the neighboring Jackson Township area, and enhance property values in the neighborhood. About Us From Our Family to Yours. Donnay Homes is a locally -owned, premier single-family home and townhome builder that has delighted new homeowners with our quality and craftsmanship for decades; since 1941. In fact, many families who had built their first home with us come back for their second and third. It's a great testament to our standards for service. Our business philosophy is one that began with our family many years ago, we give you 'More home for your money'. Our custom homebuilding division, Traditions by Donnay Homes, has built over 90 in -fill homes in Edina and Minneapolis. The majority of these were replacing older, deteriorated homes that were demolished. Most of these homes have sold for over $lmillion. Craftsmanship Long-standing partnerships with trusted subcontractors and recognized leaders in the building products industry have helped Donnay Homes maintain a reputation for consistency, timely delivery, and customer satisfaction. The fine craftsmanship and attention to detail experienced with our impressive teams ensures that every one of our homes is built to perfection! Quality Whether you choose one of our signature designs or a one -of -a -kind custom style, you can be assured of the finest quality and professionalism. Donnay's experienced staff will work with you every step of the way to maintain our high standards of quality and to make your home-building experience exciting and memorable. More Home For Your Money! That's what we promise and deliver to new homeowners each and every day. 111111111111 Page 158 of 266 Shakopee ▪ IM • 1 Municipal Boundary N111iII1111 NIM 11111 �uquluiiiiiilNl"1111 .. 1111111111 IWIIIbl,�1 IPI '11iiu�uuuu111,1111 1111I'�jYllli I"ili�V;lp11 11 m1 II "" d11p1h1u11111u' „1V' 1711 II ��11d1„�„� umllnn„��nw 111111, nd 1i"I„„1111W,1'WWd^I I lVl Y0 010 „,al„nmuo a ul0y111uummlq 1„1vai11 „III" �11NNI11Nu1P1I,i�INi1iI1,11;d0„,,p' 11 11 „„ 11 1°11u11 1111, 0111111� 11' 1I1111 II'11111!;uu1i IIw111d"11 11 IV1„ 101111111 u�°'IiIP,111 d1!Iliiu111111111iiV�l„ 111m Ivllll 111d1„a 1iw111111w ' 14111111p1111 1111w„„1IIIII' l' 1; ',IIII W,N o1 M 11 1 1 1 1 1 11 1 1 11I 11 1111 llllly 11 1 111�11�uuu u11„�1�1�u1,o / IIIII 1111111111111111 .111 111,111,11togi„„Hdp„ 1@@@@u1@ 11IIINII1111Ii1111111�1�111�1��"Ii°1°!W!11r^111 11�111111 IIIIII I IIII'lliiiliill 1111111111i11 111,1� pp,IN; M1IVYIY1II191A'1,10 1 11111111 11111111111 11111111111,u111Hulduuuuuu11111 WIWI1,111,111,111,111,111,111,111IWIWI111,111,11111,111,11,uI 11111111,111,111111111 WuuumupmuuluuoluuuluWlW1 a 1111111 11111il,'�'1lll 1 pm \hoot puuululuuuuuuuuuu 000111111,111111011110^II11�g1111dur 9VI I; I'Id'pg'ii1i111111111111111 I uu 1111111111111111111111111 m�m11 1 lIIIIgI t!... 1110 1IH'M N1111111111111111111 uuul III 111114,u Iuu1o1 " MI 11 ,I�u II 11111, 111111u11111 „Illy 1Wuu°I I�'I�,� mll "Hurl ' pVl VNI1�u111111d�811 11, II ayu�o11111 1,„1u'1 Im,l1�„� vY 10�111 NIre ,��� 1' � 11111w11 "11�1 ,0111„„ 1u11 III 1'N' 1 1p111 pu1;1 111�47,1 I11 m, 11111111111111 1 11111 ulrII IIWV1WImu 1W1111yp11p111111 1111uu11owllulumuuu�000411411p1010,,1001uuuuluu"^011VI111„„ 1l dhluu1u11e111„„111„ Il u o 11 � 1;u111h'� o11 I I 1111 1 „�111 11111u, 111u 1m„ IIIIII 1uVV1111 uu I 111 ' 1 w 111 111 u11111111111�11 1111 �� IY r q' 1 i 7th dkveii',',WtttMW i l� i� 11 m1 ,11�„ ,1111 „ I II1140001101100001� I „ 1�111„„111111 II11111111111111111111' 1 111114'i' 1uu1V1111�11111 1 „„IIIII„„III I11V 11 �1 1111111yI 1 „„ayWs�Wu„w„au„ulM mluVuup1u11„1g11uu6Ma,�m111a�11�11.1 „dl Vuuu11u11„W"'uu1p11 11 1Vi11 1 o,ittoottoOt �liuiiill�iiii° 11111 � IIlml�ll�11 1y11111 uu 10111111111111111111111111111111111111111111 mmuyl M 1„11111,1111111111111111111 1s11 11111IIIII1111111i11 1111111111111111 wit i y 111'1IIjiiN11'11 111111 lli4u1Ji1ii111�11 1 1 1 1 �1uu11m u 1l�iluuuuo1111',�'111YP'" 111 1111111,11111111, 01111110n „ IM'M m'm'M'd 111 l"rYYwµlVlY1111i�I111 „111111a 1 Iuu111Jpluu 1111 , 111 o111111111111 111 111, 10 1i' 1,11,�m11 �WI�I111111yY1111rir11s ' 11111i1lululml "u11�1111111111111111111111111111111111111111111111111111u'o111Uw 1iIIN11111111 IINllllllllllliiiiiiiiiiiii III IIIII 1n,1du11111 1um MI1jllBiI IIIIIIIIIIIIIIIIIII IIIIIIii1 111'1 1111 y 111111 '�uul 11 11111111111111111111111111111 IIIIII ll�lllllllllllllllllll olllllllll 11111111 111iii llllll'1111I IIII 11111I„111 II 000 „III«�Viilllummlluuuiiiiil pllll'111u u1'1 City of Shakopee Memorandum TO: Mark Noble, Senior Planner FROM: Darin Manning, Project Engineer SUBJECT: Preliminary Plat — Countryside 3rd Addition PROJECT: PLAT-000191-2024 DATE: February 26, 2024 The staff review indicates a request to review a Preliminary Plat application for the Countryside 3rd Addition Development. Countryside 3rd Addition is located south of County Road 16 (17tn Avenue West) and east of County Road 15 (Marystown Road). This review should be considered preliminary, as more comments will follow with additional submittals. However, the Engineering Department offers the following comments at this time to the applicant and to the planning department: The following items need to be addressed/completed prior to the Preliminary Plat being approved: 1. Plan review and plat review redlined comments are attached to this memo and must be addressed and approved by the City Engineer. 2. Refer to Shakopee Public Utilities comments for watermain. 3. Conduct a title search to confirm other interests on the property. 4. Easements will be shown on the Final Plat as approved by the City Engineer. They include, but are not limited to the following: • Verify appropriate drainage and utility easements for public sanitary sewer, storm sewer and watermain systems are provided. The minimum widths of drainage and utility easements are set forth in Section 10.1.A-D of the City of Shakopee Design Criteria. • Refer to plan review redlined comments for specific locations where additional easement is required. C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\90EC6441-749C-4940-9A19-A668555116E0\Shakopee.16048.1.Engineering_Memo.docx 1 of 3 Page 160 of 266 5. Approval of the preliminary plat does not constitute approval of the submitted construction plans. The following items need to be addressed/completed prior to release of the Final Plat for recording: 6. Execution of a Developer's Agreement, which needs to include provisions for a letter of credit or cash security equal to 125 percent of the estimated total cost of the improvements, plus 100 percent of the estimated costs of city inspection and administration. 7. Pay all applicable fees/charges listed below, as required by the most current City of Shakopee Fee Schedule. • Street and Utility Fee • Watermain Fee • Trunk Storm Water Charge • Trunk Sanitary Sewer Charge • Sign Installation Fee • Wetland Conservation Act Fees • Bituminous Sealcoat Fee • Storm Water Management Plan Review Fees 8. Submit a detailed contractor's bid for all public improvements associated with this subdivision. 9. Submit a detailed lot area drawing showing the total plat area, the total drainage and utility easement area encompassing 100-year high water levels of wetlands/storm water basins, the total area of right-of-way, the total area of conservation easements and outlots, the total area of bituminous street and the total area of lots. 10. At a minimum, obtain conditional approval of the development's storm water management plan. 11. Prior to discharging into a storm water basin, pretreatment must be provided. 12. The maximum allowable sanitary sewer depth is thirty (30) feet. 13. Provide electronic files (AutoCAD and Portable Document Format — PDF) of the Final Plat to be recorded with datum on the Scott County coordinate system. The following items need to be addressed/completed prior to approval of a grading permit, a street and utility plan and/or a building permit: 14. Obtain final approval of the subdivision's storm water management plan. 15. Obtain a NPDES construction site permit prior to any land disturbing activity. A copy of the permit must be provided to the city. C:\Program Files(x86)\neevia.com\docConverterPro\temp\NVDC\90EC6441-749C-4940-9A19-A668555116E0\Shakopee.16048.1.Engineering_Memo.docx 2 of 3 Page 161 of 266 16. Grade the entire site, as proposed on the approved plans, in one phase within one year from the date of approval of the grading permit application. Grading is defined as bringing the site to the proposed finished grade with materials deemed acceptable by the City of Shakopee engineering department, providing topsoil per City requirements and applying seed, mulch and/or sod per City requirements and providing an as -built record grading plan per Section 2.5 of the City of Shakopee Design Criteria. 17. Submit detailed pavement design calculations. 18. Submit a small utilities joint trench design and detail. 19. Submit a street lighting plan. 20. The contractor must submit a Construction Management Plan to the city prior to any construction activities. 21. The contractor must submit a signed copy of the supplemental conditions of the grading permit to the city prior to any grading activities. 22. The applicant must provide the city with a copy of the grading easement allowing grading on the adjacent properties to the north and west. 23. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5 and Section 11.2 (A-L). The record plans need to be certified and submitted to the engineering department. Provide a letter from the engineer of record certifying all improvements were constructed per approved plans and under the direct supervision of the engineer of record. Recommendation The Engineering Department recommends approval of the application subject to the conditions above being addressed/completed by the applicant. 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Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z SIGNIFICANT? >- >- >- >- >- >- >- >- >- >- >- >- >- >- >- >- >- >- >- Z >- >- >- Z >- >- >- >- >- >- Z Z >- >- >- >- >- >- >- >- >- >- >- >- >- >- >- > REMOVE? > >- >- >- > > >- >- > > >- >- > > >- >- > > >- >- >- > > >- >- > > >- >- > > >- >- > > >- >- >- > > >- >- > > >- >- Z Z TREE NAME: Z a ELM ELM CEDAR CEDAR CEDAR Z a Z a Z a Z a Z a Z a Z a Z a SPRUCE SPRUCE SPRUCE SPRUCE SPRUCE ELM (HAZARD TREE) HAWTHORN BOXELDER BOXELDER BOXELDER (HAZARD TREE) CRABAPPLE CHERRY CHERRY CHERRY CHERRY = Ln Q ASH (HAZARD TREE) ASH (HAZARD TREE) _ Ln Q CHERRY CHERRY CHERRY CHERRY CHERRY CHERRY CHERRY CHERRY ELM OAK APPLE APPLE APPLE BOXELDER HACKBERRY SIZE: I• Ol 00 I� n 00 TT I�LEI LEI O Ol OT c, -I l0 00 LEI OT 00 00 N LEI I� OT M LT� OT TT CO00 LEI Lfl Lfl LEI 00 00 Il O 00 r_i NI r_i OT 00 OlNI c�-I c� -I 00 LID NI r_i TAG ID 7514 Ln c-I Ln n l0 c-I Ln n I• c-I Ln n 7518 01 c-I LIl n c-1 NIrn LIl n 7522 7523 7524 7528 7529 7530 7531 7532 M LIl n rn LIl n LIl Ll'1 Ln n 7536 7537 7538 7539 7540 7541 7542 r LIl n LIl n 7545 7546 7547 W Ln n 7549 7550 c-1 Ln LIl n NI Ln LIl n M Ln LIl n Ln LIl n LIl Ln Ln n 7556 I� Ln LIl n 00 Ln LIl n 7559 0 lO Ln n c-1 lO Ln n 7562 7563 7564 7565 *4.D.2. Shakopee City Council April 2, 2024 FROM: Mark Noble, Senior Planner TO: Mayor and Council Members Subject: Final Plat of Highview Park 2nd Addition Policy/Action Requested: Adopt Resolution R2024-045, approving the Final Plat of Highview Park 2nd Addition. Recommendation: Approve the requested action. Discussion: D.R. Horton Inc. - Minnesota, applicant and property owner, has applied for Final Plat approval of property located south of County State Aid Highway 78 and East & West of Zumbro Avenue as identified in the attached legal descriptions and concept plan. The proposed second addition of Highview Park consists 81 units, including 39 single family homes and 42 twin homes. This property is zoned R-2, Medium Density Zone in the northwestern portion (which consists of the twin homes) and R-1B, Urban Residential Zone. This property is guided Suburban Residential (3-6 dwelling units per acre) and Suburban Edge Residential (0.01 — 3 dwelling units per acre), which is consistent with their proposed plat. The developer would propose homes compliant with the design and performance standards for those zoning districts. The applicant is close to completing the first phase of this development, so they are now proposing moving forward with their 2nd phase. The developer has provided a narrative describing their timeline and details of this development. City, County, and SPU staff have spent considerable time discussing details of this project with the applicant. As part of this project, if approved, the developer will continue to Page 179 of 266 provide park dedication fees that the city will utilize to create improvements to Jackson Commons (park located at the southwest corner of CSAH 78 & CSAH 15/Marystown Road). Design of the park improvements has been a joint effort between the city, developer and Jackson Township. Budget Impact: N/A ATTACHMENTS: o Resolution R2024-045 o Site Aerial o Final Plat o Landscape Plans o Redlined Plans • Applicant Narrative • Engineering Memo o County Memo Page 180 of 266 RESOLUTION R2024-045 A RESOLUTION OF THE CITY OF SHAKOPEE APPROVING THE FINAL PLAT OF HIGHVIEW PARK 2ND ADDITION WHEREAS, D.R. Horton Inc. - Minnesota, a Delaware corporation, owner and applicant, have made application for Final Plat of HIGHVIEW PARK 2ND ADDITION; and WHEREAS, the property is legally described as: Outlot C, Outlot D and Outlot G, HIGHVIEW PARK, Scott County, Minnesota; and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on April 6, 2023, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission recommended to the City Council that the Preliminary Plat be adopted on April 6, 2023; and WHEREAS, the City Council reviewed and approved the Preliminary Plat on April 18, 2023; and WHEREAS, the City Council reviewed and approved the Final Plat of Highview Park on July 5, 2023; and WHEREAS, the City Council reviewed the Final Plat of Highview Park 2nd Addition on April 2, 2024; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota that the Final Plat of HIGHVIEW PARK 2ND ADDITION is hereby approved subject to the following conditions: I) The following procedural actions must be addressed prior to the review and release of the recording of a Final Plat: A. Approval of title by the City Attorney. B. Park dedication fees in the amount required by the City Code and adopted City fee schedule shall be paid prior to the recording of the Final Plat. C. Tree removal and new landscaping shall occur consistent with City Code Sections 151.112 (Landscape Requirements) and 151.113 (Tree Preservation Requirements). D. Site development shall comply with the conditions noted in the City Engineering memo dated March 26, 2024 (including compliance with red -lined comments). E. Site development shall comply with the conditions noted in the Scott County memo dated March 26, 2024. F. Site development shall comply with SPU's standard terms and conditions. 1 of 2 Page 181 of 266 G. Construction and development of lots shall comply with the design and performance standards of City Code Section 151.034 (Urban Residential Zone), Section 151.036 (Medium Density Residential Zone), and 151.108 (Construction Materials). H. Fire hydrants shall be placed in accordance with local requirements and the Minnesota State Fire Code. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 2nd day of April, 2024. 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Horton is excited to present to the City of Shakopee the final plat for Highview Park 2nd Addition. The 2nd Addition will consist of 39 single family lots and 42 twin home lots. The Final Plat for Highview Park 2nd Addition is consistent with the approved Preliminary Plat. DEVELOPMENT TEAM Developer & Builder: D.R. Horton, Inc. -Minnesota (Mike Suel/Deb Ridgeway) Civil Engineer/Surveying: Westwood Professional Services (Ryan Bluhm) Landscape Architect: Westwood Professional Services (Cory Meyer) CONSTRUCTION The site grading was started in 2023 and will be finished this by early summer. The 1st phase consisted of 172 lots, 122 single family home sites and 50 twin homes. The 2nd Addition will be developed in 3 locations within Highview Park. In the northern portion of the development we will complete the 42 lots that will finish the development of the twin home neighborhood. On the east side of the development, we will complete the 8 single family lots on the extension of the Elbert Drive. On the western portion of the site, we will be adding 31 single family homes just west of Zumbro Avenue. The project is proposed to be completed in this summer with home construction following soon thereafter. HOMES The single-family homes in this phase will be the Horton Series homes which are traditional 2-story homes with full depth basements ranging in size from 1,800 to 3,100 square feet. The twin home product being offered in the neighborhood is our 2-story homes with or without basements. There are 2 floorplan options both with 4-bedrooms and range in square footage from 1,650 to 2,000 Highview Park 2nd Addition Final Plat 2/22/2024 1 Page 205 of 266 City of Shakopee Memorandum TO: Mark Noble, Senior Planner FROM: Darin Manning, Project Engineer SUBJECT: Final Plat — Highview Park Second Addition PROJECT: PLAT-000197-2024 DATE: March 26, 2024 The staff review indicates a request to review a Final Plat application for Highview Park Second Addition. Highview Park Second Addition is located south of County Road 78 (130th Street W) and east and west of Zumbro Avenue. This review should be considered preliminary, as more comments will follow with additional submittals. However, the Engineering Department offers the following comments at this time to the applicant and to the planning department: The following items need to be addressed/completed prior to release of the Final Plat for recording: 1. Plan review and plat review redlined comments are attached to this memo and must be addressed and approved by the City Engineer. 2. Refer to Shakopee Public Utilities comments for watermain. 3. Conduct a title search to confirm other interests on the property. 4. Easements will be shown on the Final Plat as approved by the City Engineer. They include, but are not limited to the following: • Verify appropriate drainage and utility easements for public sanitary sewer, storm sewer and watermain systems are provided. The minimum widths of drainage and utility easements are set forth in Section 10.1.A-D of the City of Shakopee Design Criteria. • Refer to plan review redlined comments for specific locations where additional easement is required. • Provide an 11-foot easement to the south for the storm sewer pipe located between Lot 5, Block 3, and Lot 1 Block 1A. H:\Development\Highview Park 2nd Addition\_Project Management Letters and Memos\Staff Review\Highview Park Second Addition FP 03 26 24.docx 1 of 3 Page 206 of 266 • Provide a 10-foot drainage and utility easement along the northwest corner of Outlot A (see redlines on final plat). • Provide a 10-foot drainage and utility easement along the southwest corner of Outlot B (see redlines on final plat). • Increase drainage and utility easement width to 26 feet between Lots 1 and 2, Block 3, and center storm pipe on property line (see redlines on final plat). 5. Approval of the final plat does not constitute approval of the submitted construction plans. 6. Execution of a Developer's Agreement, which needs to include provisions for a letter of credit or cash security equal to 125 percent of the estimated total cost of the improvements, plus 100 percent of the estimated costs of city inspection and administration. 7. Pay all applicable fees/charges listed below, as required by the most current City of Shakopee Fee Schedule. • Street and Utility Fee • Watermain Fee • Trunk Storm Water Charge • Trunk Sanitary Sewer Charge • Sign Installation Fee • Wetland Conservation Act Fees • Bituminous Sealcoat Fee • Storm Water Management Plan Review Fees 8. Submit a detailed contractor's bid for all public improvements associated with this subdivision. 9. Submit a detailed lot area drawing showing the total plat area, the total drainage and utility easement area encompassing 100-year high water levels of wetlands/storm water basins, the total area of right-of-way, the total area of conservation easements and outlots, the total area of bituminous street and the total area of lots. 10. At a minimum, obtain final approval of the development's storm water management plan. 11. Prior to discharging into a storm water basin, pretreatment must be provided. 12. The maximum allowable sanitary sewer depth is thirty (30) feet. 13. Provide electronic files (AutoCAD and Portable Document Format — PDF) of the Final Plat to be recorded with datum on the Scott County coordinate system. The following items need to be addressed/completed prior to approval of a grading permit, a street and utility plan and/or a building permit: H:\Development\Highview Park 2nd Addition\Project Management Letters and Memos\Staff Review\Highview Park Second Addition FP 03 26 24.docx 2 of 3 Page 207 of 266 14. Obtain a NPDES construction site permit prior to any land disturbing activity. A copy of the permit must be provided to the city. 15. Grade the entire site, as proposed on the approved plans, in one phase within one year from the date of approval of the grading permit application. Grading is defined as bringing the site to the proposed finished grade with materials deemed acceptable by the City of Shakopee engineering department, providing topsoil per City requirements and applying seed, mulch and/or sod per City requirements and providing an as -built record grading plan per Section 2.5 of the City of Shakopee Design Criteria. 16. Submit a small utilities joint trench design and detail. 17. The contractor must submit a Construction Management Plan to the city prior to any construction activities. 18. Record plans need to be provided per the City of Shakopee Design Criteria, Section 2.5 and Section 11.2 (A-L). The record plans need to be certified and submitted to the engineering department. Provide a letter from the engineer of record certifying all improvements were constructed per approved plans and under the direct supervision of the engineer of record. Recommendation The Engineering Department recommends approval of the application subject to the conditions above being addressed/completed by the applicant. H:\Development\Highview Park 2nd Addition\_Project Management Letters and Memos\Staff Review\Highview Park Second Addition FP 03 26 24.docx 3 of 3 Page 208 of 266 SCOTT COUNTY TRANSPORTATION SERVICES DIVISION PROGRAM DELIVERY • TRAFFIC • HIGHWAY OPERATIONS • MOBILITY MANAGEMENT GOVERNMENT CENTER EAST, 200 FOURTH AVENUE WEST •SHAKOPEE, MN 55379 (952) 496-8346 • Fax: (952) 496-8365 www.scottcountymn.gov LISA J. FREESE ANTHONY J. WINIECKI, P.E. Transportation Services Director County Engineer March 26, 2024 Mark Noble Senior Planner City of Shakopee 4646 Dakota Street SE Shakopee, MN 55379 SUBJECT: Highview Park 2nd and 3rd Additions Review Letter Dear Mark, Thank you for the opportunity to review Highview Park 2nd and 3rd Additions. We have reviewed the final plat and offer the following comments: • CH 73 is a roadway planned for turnback from Scott County to the City of Shakopee, and a roadway maintenance agreement needs to be addressed between the jurisdictions responsible. • No ponding, berming, signage, or landscaping shall be permitted in the County right of way. • Any work within County right of way shall require a permit from Scott County. If you have any questions or need further information, please contact me at tdill@co.scott.mn.us or 952-496-8839. Sincerely, j,1,14 Terri Dill Principal Planner —Transportation An Equal Opportunity/Safety Aware Employer Page 209 of 266 *4.D.3. Shakopee City Council April 2, 2024 FROM: Michael Kerski, Planning/Development Director TO: Mayor and Council Members Subject: Electrical Services Agreement with Shakopee Public Utilities for Lions Park for undergrounding of utilities. Policy/Action Requested: Approve Service Agreement with Shakopee Public Utilities for an estimated cost of $42,600 Recommendation: Approve Agreement with SPU. Discussion: Lions Park was fed from an overhead line through the original SandVenture Pumphouse off of Adams Street. The power then went through the pool area and branched out. This was a 50-year old service line that does not meet current standards. The new service line will come off of a pole on the east side of the park, be undergrounded westerly through the park, bored under the driveway to a new pad mounted transformer that will be south of SandVenture. There will be new service drops across the front of SandVenture to serve the building and other uses in the area. SPU is providing the labor at no cost and the city will be paying for 75% of the cost of materials including cable and the transfoinier and SPU will pay 25%. This will be funded out of Park Development. Budget Impact: Paid for out of park development funds. ATTACHMENTS: Page 210 of 266 a SPU Agreement Page 211 of 266 UNDERGROUND DISTRIBUTION AGREEMENT AGREEMENT made this day of , 2024, between SHAKOPEE PUBLIC UTILITIES, a municipal utility commission organized under Minnesota law ("SPU") and hereinafter called Owner, WHEREAS, Shakopee Public Utilities has been requested to provide an underground electric distribution system to serve certain properties hereinafter called , located on the following described real estate, situated in the City of Shakopee, County of Scott, State of Minnesota, to wit: [INSERT LEGAL DESCRIPTION OF OWNER'S ENTIRE PROPERTY ALONG WITH PID] NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter contained to be kept and performed, the parties hereto agree as follows: I. General: 1. Subject to all the terms and conditions hereinafter contained Shakopee Public Utilities shall install, own, operate, and maintain all facilities necessary to provide an underground electric distribution system to serve the plat attached hereto as Exhibit "A", or the above described real estate. The input end of the underground service connection shall be deemed the terminus of the customer's wiring. 2. Shakopee Public Utilities shall endeavor to coordinate the installation of said underground system with the activities of the Owner in the area to be served: provided, however, Shakopee Public Utilities shall not be required to install said underground system in segments smaller or larger than considered economically feasible. Shakopee Public Utilities shall not be responsible for any damages resulting from delay in completing the installation of the underground system contemplated herein, whether such delay is due to casualty, labor dispute, weather or other similar or dissimilar cause beyond the reasonable control of Shakopee Public Utilities. 3. Prior to the installation of said system, Owner of the property shall at no cost or expense to Shakopee Public Utilities, grant such easement rights as Shakopee Public Utilities may require for the installation, operation, and maintenance of said system. The Owner shall be responsible for providing certified easement exhibits and certified legal descriptions of the easement. Project Name: 1 3/19/24 Page 212 of 266 4. Prior to the time the installation of any segment of said underground system is commenced by Shakopee Public Utilities, Owner shall establish grades in the easement strip which shall not be above, or more than 6 inches below, the finished grade. Before trenching operations are started by Shakopee Public Utilities: (a) The route of said underground system shall be accessible to Shakopee Public Utilities equipment, and (b) All obstructions shall be removed from such route by Owner at no cost or expense to Shakopee Public Utilities, and (c) Marker stakes at lot corners shall be placed by Owner at intervals designated by Shakopee Public Utilities, and (d) No street lights shall be installed until streets are to grade and staked, and curb work is complete. 5. Shakopee Public Utilities will make final connections of its facilities to the terminus (as defined in Paragraph 1 hereof) of each customer's wiring. 6. In consideration of Shakopee Public Utilities installing and owning the underground system as described in Paragraph 1, Owner agrees to pay to Shakopee Public Utilities, on or before the completion of said installation, at such time as the actual cost can be determined, in cash, a sum equal to 75% of the total materials cost (this percentage figure represents the Utilities' estimated cost differential between the cost of an overhead distribution system as opposed to the cost of an underground distribution system), plus any and all permit fees associated with said installation of utilities within public right of way and easements. (a) Should completion of said installation occur following the approval and adoption of the new calendar year utility construction rate(s) and/or fee(s) by Shakopee Public Utilities Commission, the Owner shall be charged the new rate(s) and/or fee(s) as adopted for the new calendar year, regardless of the rate(s) and/or fee(s) in effect upon entering `AGREEMENT made this day of , 20 ' as defined herein. (b) Prior to the Shakopee Public Utilities entering into a contract for the installation of such underground distribution system, the Owner will deposit cash with Shakopee Public Utilities in the amount of 75% of the total materials cost, as estimated, to assure performance. Project Name: 2 3/19/24 Page 213 of 266 (c) At such time as the final cost is determined, adjustments shall be made so that the cost to the Owner will be 75% of the total materials cost. Hence upon receipt of a bill documenting final costs, the Owner shall pay Shakopee Public Utilities such amount by which 75% of actual materials cost exceeds the Developer's/Customer's deposit(s), plus such additional amount to cover any unpaid costs described in Section I, Paragraphs 7, 8, 9 and 10 below. Should the amount of the bill documenting final costs for the total of 75% of actual material costs plus any costs described in Section I, Paragraphs 7, 8, 9 and 10 below be less than the amount that the Owner deposited, Shakopee Public Utilities will refund to the Owner the deposited funds in excess of the bill final costs amount. No interest will be paid on any such deposit(s). 7. Not used 8. Owner shall be subject to additional winter construction charges herein defined by Shakopee Public Utilities as: an additional cost of up to $6.00 per trench foot for underground facilities installed between October 15 and April 15. (a) Owner shall deposit with Shakopee Public Utilities an amount to cover such winter construction charge based on the estimated frost that exists for the installation site. Final determination of whether sufficient frost exists, and to what extent it affects the cost of installation up to the amount defined in Section I, Paragraph 8, will be made by the Shakopee Public Utilities Electric Superintendent. 9. Owner shall pay all additional installation costs incurred by Shakopee Public Utilities because of, but not limited to, the following reasons: (a) delays caused by Owner, (b) soil conditions that impair the installation of underground facilities, such as rock formations, (c) paving of streets, alleys, parking lots, or other areas prior to the installation of the underground facilities, or (d) unique characteristics, as defined by Shakopee Public Utilities, that cause the installation costs to exceed an amount justified by the expected load. 10. Owner shall pay the cost of any subsequent relocations or rearrangement of any portion of Shakopee Public Utilities underground facilities made to (a) accommodate the Owner needs or (b) because Owner alters the final grade or because the grade was found to be inaccurate or incorrect. 11. This agreement shall be in lieu of any other provision of Shakopee Public Utilities which may pertain to the payment of excess costs associated with the installation of underground service. 12. Owner shall not assign this agreement without written consent of the Shakopee Public Utilities Commission. 13. All wiring beyond the service connection shall be the responsibility of the Owner. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. Project Name: 3 3/19/24 Page 214 of 266 SHAKOPEE PUBLIC UTILITIES WITNESSED By By: Signature Signature Print Name of Witness Its: GENERAL MANAGER Date OWNER Name of Owner Address City State Zip WITNESSED By By: Signature Signature Its: Print Name of Witness Print Name and Title Date THIS INSTRUMENT WAS DRAFTED BY: Shakopee Public Utilities 255 Sarazin Street, P.O. BOX 470 Shakopee, MN 55379 (952) 445-1988 Project Name: 4 3/19/24 Page 215 of 266 *4.D.4. Shakopee City Council April 2, 2024 FROM: Kyle Sobota, Senior Planner TO: Mayor and Council Members Subject: *Resolution Setting a Public Hearing Date for a Proposed Vacation of a Drainage and Utility Easement at 2133 Pike Lake Road Policy/Action Requested: Adopt Resolution R2024-050, a resolution setting a public hearing date of April 16 for the proposed vacation of a drainage and utility easement at 2133 Pike Lake Road. Recommendation: Adopt the resolution, as presented. Discussion: Site Information: Property Address: 2133 Pike Lake Road Applicant: Rod Just, KRB Development Property Owner: Bharatall and Ramona Motilall Lot Area: 4.41 Acres Zoning District: RR, Rural Residential 2040 Comp. Plan: Suburban Residential Rod Just of KRB Development, representing the Bharatall family, has applied for a vacation of a public drainage and utility easement on Lot 7, Block 1, Meadowbrook Run. The subject property is adjacent to the Whispering Waters development that is currently being developed by KRB Development. The applicant is proposing to vacate a 20' drainage and utility easement that covers an existing drainage swale that is undersized for certain rain and snowmelt events and needs to be widened. The applicant proposes to construct a wider swale and dedicate a larger easement south of the current easement that will accommodate larger storm events. Page 216 of 266 The proposed vacation request will be reviewed by the Planning Commission on April 4th and the tentative public hearing date and review by the City Council will take place on April 16th. The attached resolution sets the public hearing date for April 16th. Budget Impact: N/A ATTACHMENTS: o Location Map o Applicant Narrative • Existing Easement Exhibit o Proposed Easement o Resolution R2024-050 Page 217 of 266 Shakopee Municipal Boundary 1,1111.n III II 1111111111 1 1111 111111111111111111111 1111111111111 1,11 1,11,11, 1,111111111 dd, Patil SFIAKOPEE March 28, 2024 dedd„"1"11,d1911111dlydrd,dirddld,1„„; dIddddldil,111,11d„d,,,,d,d111111„1111d11 1111,1, I 111111111111111111111 11,0 111111111111111111 dlIddim11,1 I 11 11111 111111n,, ,1111d1d11111111111111111111d, 11111111111111111111111111111,,,11,1,,,,,,,,1,1,,,1111'"11,,, ,,111111111i 1 11 111111 '" H111111111111,1,, I 01 111 , 11,11 11111d:.dL',.111,,' .11 r,11,P,11w • i,11.111,1[„ —_ --..PplabbabbibbplalOPP'11, hmag0,1 „,ddId!,g1/1;did,:,,d111,1111idilidddldddidr11111;d:d,'1,'I'I'ddiddd,i,1111H'1111111111111(111111dIldi 11 , ,'ddd'd1,1;d1,01,111,,,dddl1d111111111,du,d1411111d11d1,1,1,ddIdd,1,,d,, 11 did dglie(r1,1"be 1 111111111111111111111111111111111111111 ,11,1,111111111 1111111111olovlvoolo11111111111 101,1 11111 'did,' 11111'11' 1,1\11111i111d11,11 #0, ,,11'111111111111,111'11,1:1:,„ z 4 /A. „11114„0,,1111,, 4,6 „ 1000000vol ',1','Il'ill(111111111111011111111111('1101111;„ 1111111111,1111„,„„" r" :1•711111, '11,,11111111,1,11,11,11,",d1) /11111111111111 11111111111111111111111111111111111111111111 t11"'"V'Al 11111,1,111,11" did„1,101,1111,1d,",d,1,,,:111„„1:111„,„1:1,1„,:1:„,:,,,,,11„1„1,1,1,:1,,I,,1,11,1,1d,1,111,1111,1111111111,1111,1111111111111,111d,i,1111,11,1„,1,,,'11111,1„,d,111,,d 11„ 11111111r1111011111' 111111111" " 4,1111111111,,l,„1:111111„1111n,11111,A11:1111111111111111„ ''V111d111111111111, 101"11:1;11111d 11 111111111111t11111d)IldlIddldddlddl,d1111111111111111111111111111111111111111' /1111111 111 1 11 111111;11,111111t „ ,11411111111.1,, 2133 Pike Lake Rd Location Page 218 of 266 m11111111111110 0 11111111111111111 ddlidd11111,1,1111,11 11111 Etter mer. 111111,11 .1111 II11111111111Innullulnh,,Id' 11111111,1,1,1111111y„ ,111111111111.1111 ,,,,,,d101111111111111110111,1d11111111111,1111P „;111,11,111110111411,111111111111,11 11"1'!"11!1!!,8111,ddill H.1111'1,1111 ,111111111111111111111111111",1111111111" ,1,111111111"1 „1111111 111111111111111111,H, g 111111111111111111111111l'111111111111111'11111111111111111111l o 0 0.0 35 0.0 7 mi February 21 st 2024 Dear Shakopee Planning Commissioners, I am writing on behalf of Bharatlall & Ramona Motillal who live at 2133 Pike Lake Road. I represent KRB Development VIII who is the developer of the Whispering Waters neighborhood which is south of Eagle Creek Blvd, east of Pike Lake Road and adjacent to the Motillal family property. Through a Hydrology study that we were required to do as part of our development requirements, it was determined that the 20' drainage swale that was platted in 1992 on the Motillal property was not large enough to handle the amount of water that is present with certain spring melt and rain events. The study recommends that the drainage easement be 35' wide, 15' wider than the existing easement. The Motallil family was agreeable to granting an additional 15' for the drainage easement but requested that the easement be relocated 45' further to the south away from their home. We had the Hydrology report reviewed and it was determined that moving the drainage swale further from their residence had no negative impact on the previous findings. The Motallils are requesting since they are granting a wider easement in a different location on their property that they would like the city to Vacate the current easement which will no longer be needed or utilized. We appreciate your consideration. Respectfully, Rodney Just KRB Development VIII 612-730-8892 Page 219 of 266 o 0 3 0 -0 3 -0 C C C C o 0 3 0 -0 3 -0 C C C C RESOLUTION R2024-050 A RESOLUTION SETTING THE PUBLIC HEARING DATE TO CONSIDER THE VACATION OF CERTAIN PUBLIC DRAINAGE AND UTILITY EASEMENTS LOCATED WITHIN THE MEADOWBROOK RUN PLAT WHEREAS, it has been presented to the Shakopee City Council that certain public drainage and utility easements as dedicated within Meadowbrook Run are no longer of public use or interest; and WHEREAS, a public hearing must be held before an action to vacate can be taken and two weeks published and posted notice thereof must be given; and WHEREAS, the proposed vacation is described as: public drainage and utility easements lying over, under and across a part of Lot 7, Block 1, Meadowbrook Run as depicted on the attached Easement Vacation sketch; and WHEREAS, two weeks published notice will be given in the SHAKOPEE VALLEY NEWS and posted notice will be given by posting such notice on the bulletin board in the Shakopee City Hall. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that a hearing be held in the Council Chambers on the 16th day April 2024, at 7:00 P.M. or thereafter, on the matter of the vacation of certain public drainage and utility easements as dedicated within Meadowbrook Run. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held the 2nd day of April, 2024. ATTEST: Lori Hensen, City Clerk Mayor of the City of Shakopee Page 222 of 266 *4.E.1. S1I,AKOPEF Shakopee City Council April 2, 2024 FROM: Bill Egan, Public Works Director TO: Mayor and Council Members Subject: Purchase a 5910 Toro large mower; Purchase Toro Reelmaster 3100-D mower; Purchase a Toro utility cart; Purchase Titan line striper; and declare equipment as surplus. Policy/Action Requested: Approve the purchase of a 5910 Toro large mower in the amount of $151,464.00, Approve the purchase of a Toro 3100-D Reel mower in the amount of $43,751.47, Approve the purchase of a Toro Utility Cart in the amount of $18,030.00, from MTI Distributing, Inc.; Approve the purchase of a Titan line striper in the amount of $20,185.00 from Sherwin Williams; and the declaration of equipment as surplus. Recommendation: Authorize the purchases. Discussion: The following equipment to be replaced and purchased are included in the 2024 Capital Improvement Plan: Public Works - Park, Large Mower The replacement of the large area rotary mower is summarized in the attached CIP sheet Equip-24-467. The mower is being purchased under State of Minnesota Contract No. 243333 through MTI Distributing, Inc. The quotation form is attached and is consistent with state contract pricing. The cost of the mower is $151,464.00. Public Works - Parks, Toro Reel Mower The replacement of the reel mower is included in the attached CIP sheet Equip-24-464. The mower is being purchased under State of Minnesota Contract No. 243333 through MTI Distributing, Inc. The quotation form is attached and is consistent with the state contract pricing. The cost of the mower is $43,751.47. Community Center- Utility Cart The utility cart is included in the attached CIP sheets Equip-24-675. The utility cart being purchased under the State of Minnesota Contract No.243333 through MTI Distributing Inc.. Quotation form is attached and is consistent with the state contract pricing. In 2022, the existing cart sk1120 was replaced and the holdover vehicle was retained until 2024, a Page 223 of 266 second cart is being requested due to the increase in events. The second cart will be one of two carts supporting outdoor events the city provides for the residents within our downtown and park system, and will be an addition to the fleet. Public Works - Parks, Line Striper The replacement of the paint striper is included in the attached CIP sheet Equip-24-463. Quotes were obtained from three vendors, Sherwin Williams, Painters Gear Inc., and TLC The Langer Corporation, see attachments. Sherwin Williams was low bidder at $20,185.00. The old 2016 mower sk1050 (3882) hours, old reel mower sk1121 (750) hours, holdover cart sk1120, old paint striper sk1311 has been evaluated, is no longer needed and has been determined that the useful life has been expended and should be declared surplus inventory. Once formally declared surplus and the new equipment is in service, this equipment will be sold at auction. Budget Impact: Table 1 below provides a summary of the costs and funding for the equipment purchases, comparing the actual amounts to the CIP budgeted amounts. All equipment is funded by the Equipment Internal Service fund. Table 1. Equipment Cost and Funding Summary Equipment Large Mower Reel Mower Utility Cart Paint Striper ATTACHMENTS: © Equip-24-467 Large Mower © Equip-24-464 Reel Mower © Equip-24-675 Utility Cart © MTI Distributing Inc. Quote © State Contract 24333 © Equip-24-463 Line Striper © Sherwin Williams Quote • Painters Gear Inc. Quote © TLC Langer Co. Total CIP Budget $159,000.00 $46,000.00 $15,000.00 $21,000.00 $241,000.00 Actual Amount $151,464.00 $43,751.47 $18,030.00 $20,185.00 $233,430.47 Page 224 of 266 Capital Improvement Plan City of Shakopee, Minnesota 2024 thru 2028 Project # Equip-24-467 Project Name Public Works Park: Large Mower Type Equipment Useful Life 8 Category Public Works Accounting Code 7800.1740 100046 Fund Capital Equipment Internal Sery Description Department Equipment Internal Serv. Fund Contact Public Works Director Priority 2 Important -Provide Efficiencies/ Project Code Status Active Total Project Cost: $509,000 idrOJI 2024:Replace 2016 Toro 5910 Grounds Master large area mower SK1050. 2026: Replace 2018 Toro 5910 Grounds Master large area mower SK1300. 2028: Replace 2020 Toro 5910 grounds Master large area mower SK1346. Justification 8 years/3,000 hours. Used for mowing large open areas, such as parks and athletic fields. Expenditures 2024 2025 2026 2027 2028 Total Equip/Vehicles/Furnishings 159,000 170,000 180,000 509,000 Total 159,000 170,000 180,000 509,000 Funding Sources 2024 2025 2026 2027 2028 Total Equipment Internal Service Fund 159,000 170,000 180,000 509,000 Total 159,000 170,000 180,000 509,000 Budget Impact/Other 101 Page 225 of 266 Capital Improvement Plan City of Shakopee, Minnesota 2024 thru 2028 Project # Equip-24-464 Project Name Public Works Park: Reel Mower Type Equipment Useful Life 10 Category Public Works Accounting Code 7800.1740 100046 Fund Capital Equipment Internal Sery Description Department Equipment Internal Serv. Fund Contact Public Works Director Priority 2 Important -Provide Efficiencies/ Project Code Status Active Total Project Cost: $46,000 2024: Replace sk1121 2014 Reel Mower Used for mowing ball diamond grass, precision cutter. Justification Replacement schedule: 10 year Expenditures 2024 2025 2026 2027 2028 Total Equip/Vehicles/Furnishings 46,000 46,000 Total Funding Sources 46,000 46,000 2024 2025 2026 2027 2028 Total Equipment Internal Service Fund 46,000 46,000 Total Budget lmpact/Other 46,000 46,000 99 Page 226 of 266 Capital Improvement Plan City of Shakopee, Minnesota 2024 thru 2028 Project # Equip-24-675 Project Name Parks & Recreation: Cart Type Equipment Useful Life 10 Category Recreation Accounting Code 7800.1740 100067 Fund Capital Equipment Internal Sery Description Department Equipment Internal Serv. Fund Contact Public Works Director Priority 2 Important -Provide Efficiencies/ Project Code Status Active Total Project Cost: $15,000 , , 12 nd���IYT Yw 2024: Add new electric cart. Justification Replacement schedule: 10 years Add new cart to fleet: add as a requirement (as 2nd Toro Workman) to equipment listing for future replacement. The department moved city- wide events once conducted indoors to outdoor spaces and added support to other outdoor events and programming outside of Huber Park (i.e. Egg Hunt and Spooky Family Fun at Lions Park, SandVenture Support, Rhythm on the Rails, etc...). This has increased available space and capacity but it has also dramatically increased demand of the single Toro Workman to support. Deconflicting schedules for use, and then the added wear and tear driving it from Huber, make it clear that there is a need for a 2nd Toro Workman. Consequently, we requested to retain the one being replaced as part of lifecycle to use as long as possible, and add it as a required equipment to the future equipment listing to be replaced at a future date. Expenditures 2024 2025 2026 2027 2028 Total Equip/Vehicles/Furnishings 15,000 15,000 Funding Sources Total 15,000 15,000 2024 2025 2026 2027 2028 Total Equipment Internal Service 15,000 15,000 Fund Total 15,000 15,000 Budget Impact/Other 104 Page 227 of 266 City of Shakopee MTI Distributing Equipment Quote March 14, 2024 MN State Contract 243333 Quote Expiration Date: 4/13/2024 Model Qty Description MSRP Each Number MN State Price Each 1 31699 Toro Groundsmaster 5910 (T4) 1 31671 Additional Turn Signal Kit 1 44958 MVP Kit 1000 Hour (PX Hydraulic Fluid - September 12, 2018 And Up) 1 03170 Toro Reelmaster 3100-D 3 03189 27 Inch 8 Blade (RR) Radial Reel EdgeSeries 1 03172 27 Inch Lift Arm Kit 1 119-0635 DPA CU Tipper Kit (For Reelmaster 3100 Series) 1 03244 RM 3100 End Weight Kit (3) 1 30053 400 Hour Filter Maintenance Kit 1 44963 MVP Kit 1000 Hour (PX Hydraulic Fluid - September 12, 2018 And UP) 1 120-7230 Reelmaster HD DPA MVP Kit 1 07433LT Toro Workman GTX Lifted Lithium 1 07047 Bench Seat Kit 1 07046 Plastic Cargo Bed 1 07170 60V Electric Lift Kit 1 140-4785 Brake And Signal Light Kit $194,184.62 $151,464.00 $56,091.63 $43,751.47 $23,115.39 $18,030.00 Subtotal $213,245.48 Sales Tax Exempt $0.00 Total $213,245.48 Quote validity: As a result of supply chain disruptions effecting availability and pricing, the pricing above cannot be guaranteed. Should you commit to a non -binding purchase commitment, a firm quote including finance rates will be provided when product becomes available. Quote is valid for 30 days; pending product availability Net 30 Terms with qualified credit New Toro commercial equipment comes with a two-year manufacturer warranty Equipment delivery and set-up at no additional charge All commercial products purchased by a credit card will be subject to a 2.5% service fee. Thank you for the opportunity to submit this quote. If you have any questions, please do not hesitate in contacting us. Bob Frank Commercial Sales Rep 612-877-0837 MTI Distributing, Inc. • 4830 Azelia Ave N • Brooklyn Center, MN Scott Esterby Inside Sales Rep 763-592-5641 I commit to the purchase as detailed on quote above. I reserve the right to opt out of intended purchase at any time prior to scheduled delivery. I understand that the quoted pricing above is not guaranteed and that 1 will be provided a new proposal when product becomes available. Name: Signature: Date: Page 228 of 266 Contract Release: T-775(5) Ad min Minnesota Office of State Procurement Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996 Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529. CONTRACT RELEASE: T-775(5) DATE: MARCH 19, 2024 PRODUCT/SERVICE: TURF MANAGEMENT EQUIPMENT CONTRACT PERIOD: VARIES THROUGH FEBRUARY 15, 2025 EXTENSION OPTIONS: UP TO 48 MONTHS ACQUISITION MANAGEMENT SPECIALIST/BUYER (AMS): PAUL THOMAS PHONE: 651.201.2462 E-MAIL: paul.thomas@state.mn.us WEB SITE: https://mn.gov/admin/osp/ NOTIFICATION OF MULTIPLE AWARDS This release contains multiple awards for similar or like items. State agencies and CPV members should review and compare all multiple award Contract Vendors in order to ensure the best value for their potential purchase. Factors such as, but not limited to, cost, equipment warranty terms, vendor location, delivery lead times, available substitutes, selected options and current fleet and equipment or parts inventory levels all may contribute to the total cost/value of an individual purchase. Multiple vendors may be able to satisfy the requirements of the purchaser and therefore it is important for the purchaser to review all Contracts and Contract prices before executing an order. Page 229 of 266 Contract Release: T-775(5) CONTRACT VENDOR ALTOZ, INC. 20502 160TH Street Greenbush, MN 56726 VENDOR NO.: 0000923581 Sample Invoice and Sample Quote CONTRACT VENDOR BAD BOY MOWERS, LLC 102 Industrial Drive Batesville, AR 72501 VENDOR NO.: 0001160491 Sample Invoice and Sample Quote CONTRACT VENDOR BEMIDJI SPORTS CENTRE, INC. 1826 Anne St NW Bemidji, MN 56601 VENDOR NO.: 0000197042 Sample Invoice and Sample Quote CONTRACT VENDOR CLARK EQUIPMENT CO. 250 E Beaton Drive West Fargo, ND 58078 VENDOR NO.: 0000207426 Sample Invoice and Sample Quote CONTRACT VENDOR BROWNS VALLEY HARDWARE HANK POWERED BY TOUGHAG, LLC 16 3RD Street North Browns Valley, MN 56219 VENDOR NO.: 0001030120 Sample Invoice and Sample Quote CONTRACT NO. 243329 TERMS 2% IN 10, NET30 CONTACT: Carmen Solom EMAIL: carmen.solom@altoz.com CONTRACT NO. TERMS PENDING CONTRACT NET30 EXECUTION CONTACT: Danny Finch EMAIL: danny.finch@badboymowers.com CONTRACT NO. 243340 TERMS NET 30 CONTACT: Brandon Mattfeld EMAIL: bmattfeld@bemidjisportscentre.com CONTRACT NO. 243337 TERMS NET 30 DELIVERY 7-90 DAYS ARO PHONE: 218.782.5869 ext. 330 DELIVERY 45 DAYS ARO PHONE: 870.613.5709 DELIVERY 30 DAYS ARO PHONE: 218.751.4477 DELIVERY 120 DAYS ARO CONTACT: Heather Messmer PHONE: 701.241.8719 EMAIL: Heather.Messmer@doosan.com CONTRACT NO. 243327 TERMS 2% in 10 NET 30 CONTACT: Michael Backer EMAIL: Michael.Backer@bwincorporated.com DELIVERY 30-45 DAYS ARO PHONE: 320.695.2351 ext. 306 Page 230 of 266 Contract Release: T-775(5) CONTRACT VENDOR DAVIS EQUIPMENT d/b/a TURFWERKS 5225 NW Beaver Drive Johnston, IA 50131 VENDOR NO.: 0000252624 Sample Invoice and Sample Quote CONTRACT VENDOR EAGER ENTERPRISE, LLC d/b/a MINNESOTA GOLF & EQUIP. 84602 Olson Drive Madelia, MN 56062 VENDOR NO.: 0001035548 Sample Invoice and Sample Quote CONTRACT VENDOR EDNEY DISTRIBUTING COMPANY 8485 215th Street W Lakeville, MN 55044 VENDOR NO.: 0000215024 Sample Invoice and Sample Quote CONTRACT VENDOR EMBANKSCAPE EQUIPMENT, LLC d/b/a RC MOWERS 2146 Deerfield Ave E Suamico, WI 54173 VENDOR NO.: 0001048051 Sample Invoice and Sample Quote CONTRACT VENDOR ENERGREEN AMERICA, INC. 227 Trade Court Aiken, SC 29805 VENDOR NO.: 0001161725 Sample Invoice and Sample Quote CONTRACT NO. 243332 TERMS CONTACT: Rob Sirius EMAIL: rsirfus@turfwerks.com CONTRACT NO. 243326 CONTACT: Cody Eager EMAIL: cody@mngolfcart.com NET 30 TERMS 1% in 20, NET 30 CONTRACT NO. TERMS PENDING CONTRACT NET 30 EXECUTION CONTACT: Nick Jensen EMAIL: nickj@edneyco.com CONTRACT NO. PENDING CONTRACT EXECUTION TERMS NET 30 CONTACT: Tim Kubista EMAIL: tkubista@rcmowersusa.com CONTRACT NO. PENDING CONTRACT EXECUTION TERMS NET 30 DELIVERY PROVIDED W/QUOTE PHONE: 515.270.8300 DELIVERY 30 DAYS ARO PHONE: 507-642-3100 DELIVERY 30 DAYS ARO PHONE: 651-955-6665 CONTACT: Larry Katzer EMAIL: larry.katzer@energreenamerica.com DELIVERY 30 DAYS ARO PHONE: 480.848.8904 DELIVERY 180 DAYS ARO PHONE: 480.848.8904 Page 231 of 266 Contract Release: T-775(5) CONTRACT VENDOR EXMARK MANUFACTURING 415 Industrial Row Beatrice, NE 68310 VENDOR NO.: 0000278956 Sample Invoice and Sample Quote CONTRACT VENDOR GREEN CLIMBER OF NORTH AMERICA 500 E Cossitt Ave. LaGrange, IL 60525 VENDOR NO.: 0000950279 Sample Invoice and Sample Quote CONTRACT VENDOR HUSQVARNA PROFESSIONAL PRODUCTS, INC. 9335 Harris Corners Parkway Charlotte, NC 28269 VENDOR NO.: 0000373947 Sample Invoice and Sample Quote CONTRACT NO. 243343 TERMS NET 30 CONTACT: Kristi Dorn EMAIL: contracts@exmark.com CONTRACT NO. PENDING CONTRACT EXECUTION TERMS 2%10, NET 30 CONTACT: Zoe Halm EMAIL: zoe@greenclimberna.com CONTRACT NO. DELIVERY 30 DAYS ARO PHONE: 402.223.6300 DELIVERY 45 DAYS ARO PHONE: 708.354.2171 TERMS DELIVERY PENDING CONTRACT NET 30 PROVIDED W/QUOTE EXECUTION CONTACT: Kim Bach EMAIL: kim.bach@husgvarnagroup.com CONTRACT VENDOR CONTRACT NO. DEERE AND COMPANY 243334 2000 John Deere Run Cary, NC 27513 VENDOR NO.: 0000216188 - 006 TERMS NET 30 PHONE: 704.921.6844 DELIVERY 90-365 DAYS ARO CONTACT: Order Management PHONE: 800.358.5010 EMAIL: SABDSupport©JohnDeere.com OPT. 2 USERS OF THE CONTRACT MUST GET A QUOTE FROM AN AUTHORIZED JOHN DEERE DEALER. ALL PURCHASE ORDERS MUST REFERENCE THE MN STATE CONTRACT NUMBER: 243334 AND BE MADE OUT TO JOHN DEERE USING VENDOR # 0000216188-003. Deere & Company Authorized Dealers Sample Invoice and Sample Quote Multiple Unit Discount Information Page 232 of 266 Contract Release: T-775(5) CONTRACT VENDOR LANO EQUIPMENT, INC. 6140 Hwy 10 NW Anoka, MN 55303 VENDOR NO.: 0000193199 Sample Invoice and Sample Quote CONTRACT NO. 243342 TERMS NET 30 DELIVERY 7-180 DAYS ARO CONTACT: Scott Fahey PHONE: 612.223.0510 EMAIL: scott f@lanoequip.com CONTRACT VENDOR CONTRACT NO. MINNESOTA EQUIPMENT 243339 13725 Main St Rogers, MN 55374 VENDOR NO.: 0000197372 Sample Invoice and Sample Quote TERMS NET 30 DELIVERY 30-90 DAYS ARO CONTACT: Dan Scharber PHONE: 763.428.4107 EMAIL: danscharber@mnequip.com CONTRACT VENDOR CONTRACT NO. MTI DISTRIBUTING 243333 4830 Azelia Ave Noth, Suite 100 Brooklyn Center, MN 55429 VENDOR NO.: 0000240299 Sample Invoice and Sample Quote TERMS NET 30 DELIVERY Up to 365 Days ARO CONTACT: Karen Wangensteen PHONE: 763-592-5643 EMAIL: karen.wangensteen@mtidistributing.com CONTRACT VENDOR CONTRACT NO. TERMS DELIVERY PLOW WORLD, INC. 243330 1% IN 10, PROVIDED W/QUOTE 1815 Viking Blvd. NE NET30 East Bethel, MN 55011 CONTACT: Chris Daniels PHONE: 763.434.6900 EMAIL: sales@plowworld.com VENDOR NO.: 0000887239 Sample Invoice and Sample Quote CONTRACT VENDOR CONTRACT NO. RDO EQUIPMENT CO. 243338 11030 Holly Lane N. Dayton, MN 55369 VENDOR NO.: 0000199158 Sample Invoice and Sample Quote TERMS NET 30 DELIVERY 90-120 DAYS ARO CONTACT: Jesse Miller PHONE: 612.202.6906 EMAIL: jmiller@rdoequipment.com Page 233 of 266 Contract Release: T-775(5) CONTRACT VENDOR RHINOAG, LLC 1020 S. Sangamon Ave Gibson City, IL 60936 VENDOR NO.: 0001161621 Sample Invoice and Sample Quote CONTRACT VENDOR TIMMS HOLDINGS LLC, d/b/a Al OUTDOOR POWER 7630 Commerce Street Corcoran, MN 55340 VENDOR NO.: 00001142074 Sample Invoice and Sample Quote CONTRACT VENDOR TRENCHERS PLUS 2309 Hwy 13 W Burnsville, MN 55337 VENDOR NO.: 0000209158 Sample Invoice and Sample Quote CONTRACT VENDOR TRUEMAN WELTERS 1600 Hwy 55 E Buffalo, MN 55313 VENDOR NO.: 0000193702 Sample Invoice and Sample Quote CONTRACT NO. TERMS PENDING CONTRACT NET 30 EXECUTION CONTACT: Greg Pollock EMAIL: gpollock@rhinoag.com CONTRACT NO. 243289 TERMS NET 30 CONTACT: Tony Morain EMAIL: tonym@a1outdoorpower.com CONTRACT NO. 243336 TERMS NET 30 CONTACT: John Rabideaux EMAIL: john@trenchersplus.com CONTRACT NO. 243341 CONTACT: Seth Strehler EMAIL: seth@welters.net TERMS NET 30 DELIVERY 90 DAYS ARO PHONE: 217.784.4261 DELIVER PROVIDED W/QUOTE PHONE: 763.420.2748 DELIVERY 90-290 DAYS ARO PHONE: 612.868.5646 DELIVERY 1-365 DAYS ARO PHONE: 763.682.2200 Page 234 of 266 Contract Release: T-775(5) CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below O State agencies O Cooperative Purchasing Venture (CPV) members STATE AGENCY CONTRACT USE. State agencies should make every effort to use the Contract Vendor(s) listed. However, this Contract does not prohibit State agencies from using their delegated local purchasing authority to procure similar products and services from other vendors. STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State agencies should use a Contract release order (CRO) or a blanket purchase order (BPA). The person ordering should include his or her name and phone number. Orders may be submitted via fax. CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to your entity, whether a state agency or CPV), please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. HOW TO USE THIS MASTER CONTRACT 2 Step 1: Request a Quote Request a quote from one of the Contract Vendors listed on this Contract Release. Note that you should not request a quote from a Contract Vendor whose contract is not fully executed or on a contract that is expired. At a minimum the quote must include: 1. Contract vendor's name. 2. Name of contract vendor's representative providing the quote. 3. Date of quote. 4. State Contract Release T- 775(5) and Contract number. 5. Detailed description of the Contract product(s) or item(s) being provided. Individual price, quantity and the agreed upon ARO. 6. Detailed description of the products that will be order and the title of the person accepted the order. Price per product ordered and state the agreed upon ARO per order. 7. Total price for all products/items quoted. 8. Expiration date of quote. 9. Delivery charges must clearly state the delivery charge per loaded mile and the delivery starting point. Mileage distance will be the distance from the delivery starting point to the Ordering Entity's delivery point only. Mileage distances will be determined from https://www.google.com/maps or https://www.mapquest.com. The ordering agency may use the Contract Vendor delivery, may pick up the equipment, or may contract for delivery with anyone it chooses. The delivery charge may be a factor in the award. Page 235 of 266 Contract Release: T-775(5) I7 Step 2: The Ordering Entity is to verify the quote to confirm contract pricing and that the After Receipt of Order (ARO), offered meets the business need. Detailed Pricing for the Turf Management Equipment is available on the MnDOT Contract Specifications Index web page: https://dot.state.mn.us/equipment-contracts/turf-maintenance-equipment.html The following information explains the methods for calculating and/or confirming the contract prices. For PERCENTAGE DISCOUNT OFF OF LIST pricing, calculate the contract price by following these steps: 1) Locate the appropriate price list using this release and the MnDOT web page. 2) Calculate the Contract Price by applying the Percentage Discount Off of the Appropriate Price List to the appropriate Price List. 3) Confirm the price offered is equal to, or lower than, the price calculated in step 2. Only accept quotes that provide itemized contract pricing (lump sum price quotes must be rejected and revised by the Contract Vendor to show itemized State contract pricing). Prior to accepting an order and/or issuing an invoice, inspect the products received to ensure they match both the terms and pricing of the contract. Contact the AMS/Buyer detailed on the first page of this Contract Release to report any pricing discrepancies or for assistance in confirming/calculating contract pricing. [71 Step 3: Establish a Purchase Order. Once the ordering plan has been approved, a Purchase Order (PO) may be issued before any products are shipped by the Contract Vendor. State agencies issuing purchase orders should use a Contract Release Order (CRO) or a Blanket Purchase Order (BPC). II Step 4: Paying the final Invoice Before issuing payment on an invoice, the Ordering Entity must inspect the contract products to ensure they match both the terms and pricing on the contract. Only accept invoices from Contract Vendors that itemized contract products and delivery charges as stated in the Special Terms. Lump sum prices must be rejected and reworked by the Contract Vendor to show itemized State contract pricing. The invoice must include enough detail for the Ordering Entity to verify that the products delivered on the invoice have been provided. The Contract(s) pricing structure is a PERCENTAGE DISCOUNT OFF OF LIST PRICE. To calculate the Contract Price, follow the processes provided in Step 2 above. Note that the delivery method (Drop Ship or Inside Delivery) must be stated on the invoice. END OF HOW TO USE THIS MASTER CONTRACT INSTRUCTIONS Page 236 of 266 Contract Release: T-775(5) 1. SCOPE. 1.1 The purpose of this contract is to provide commercial, professional -grade turf management equipment, as well as training and/or training materials on their use, maintenance, and operation under Contract Release T-775(5) throughout the entire State of Minnesota. Equipment may be purchased by State Agencies and Cooperative Purchasing Venture members on an as needed basis. 1.2 Examples of acceptable and unacceptable equipment: Acceptable items include, but are not limited to: • Commercial riding mowers. • Slope mowers. • Radio controlled mowers. • Commercial walk -behind & stand -on rotary mowers (32" cut and up). • Garden tractors. • Hydro seeders. • Athletic field maintenance equipment. Unacceptable items include, but are not limited to: • Municipal tractors and attachments. • ATV/UTV/LSV's and attachments. • Mini -track loaders. • Agricultural -type tractors. (e.g., wide front sub -compact utility tractors, wide front compact utility tractors, wide front row crop tractors, or bi-directional tractors). • Aftermarket tractor, skid loader, & wheel loader attachments. • Aftermarket agricultural -type tractor and skid steer attachments. • Hand tools. (e.g., chain saws, string or blade trimmers, leaf blowers). • Pressure washers. • Consumer grade lawn mowers and/or tillers. • Sprinkler/irrigation systems. • Any other items the State deems not suited to the intent or scope of this contract. 1.3 All items offered shall be the most current advertised production model. All items are to be furnished with all standard equipment advertised whether specifically called for or not in this solicitation - except where the item is replaced by optional -over -standard equipment, or conflicting equipment is specified. The unit is to be complete with all necessary items needed to make the unit ready for immediate operation. All equipment bids must meet all applicable State and Federal codes and standards. Any items the State deems not suited to the intent or scope of this contract will be rejected. 2. QUOTE REQUIREMENTS. 2.1 The Contractor must respond to an Ordering Entity's request for quote with a written quote per the terms of the Contract within three (3) business days of receipt. All prices quoted must be at the contract price or lower. If there is any inaccurate information in the print-out, the Contractor may make corrections to the print-out in ink. All such corrections must be initialed and dated by the Contractor prior to submitting the print-out with the quote. 2.2 Quotes for Install Jobs Only: By providing a quote that includes install, the Contractor certifies that all parts quoted are compatible with customers equipment provided as part of the initial request by the Customer. It is the responsibility of the customer to provide an accurate description of the equipment upon which the install will occur. 3. EQUIPMENT SALES LITERATURE. 3.1 Upon request by a State Agency or CPV member, the Contractor must provide equipment sales literature at no cost to the requestor. Equipment sales literature should include items such as, but not limited to, product information, product functionality, and operation instructions. Page 237 of 266 Contract Release: T-775(5) 4. EQUIPMENT ORIENTATION. 4.1 Unless the cost of orientation is itemized on the Price Schedule, the cost of the equipment includes orientation to familiarize the end user on how the vehicle will operate, the mounting and removal of accessories and options, and all operating and safety instruction. The Contractor must provide orientation where the ordering entity takes possession, unless otherwise requested by the ordering entity. Orientation for drop shipped goods may be accomplished via video or other means as approved by the ordering entity. 5. MISCELLANOUS ITEMS. 5.1 State agencies may purchase incidental miscellaneous parts, accessories and labor that is directly related to a specific items) included on the Contract. The total cost for these miscellaneous items may not exceed $5,000.00 for an individual purchase order. If the Customer's entity requires a lower threshold for competitive bidding other than $5,000.00, they must follow their local entity's requirements. Any purchase order must be issued to the Contractor. 6. RIGHT TO ADD. 6.1 During the term of the contract, the State reserves the right to add additional equipment and accessories, upon mutual agreement between the State and the Contractor(s) through a duly executed amendment to the contract. 7. TOOLS, SHOP SUPPLIES AND FEES. 7.1 The Contractor will be solely responsible for providing all tools and shop supplies required to perform the work outlined. No additional fees may be charged to the State for the following items that include, but are not limited to, tools, shop supplies, tire or oil disposal, environmental fees, etc. 8. INSTALLATION SERVICES. 8.1 Installation and/or mounting services may be applicable or may be requested on an as needed basis by the Customer. Equipment prices offered should not include installation or mounting cost unless otherwise indicated in the Equipment Specifications and/or Price Schedule. 9. DELAYS. 9.1 The Contractor shall notify ordering entity immediately of any prospective delays in the completion of the project. Such notice shall be given in writing as soon as the contractor recognizes the prospect of delay. The ordering entity will approve such request from the contractor. 10. BUYING "OFF" CONTRACT. 10.1 This Contract does not prohibit State Agencies from using their delegated local purchasing authority to procure similar goods and services from other vendors. The State reserves the right to issue an additional RFP/Event, separate and aside from this Contract, if deemed in its best interest. The State may use whatever existing Contracts, or new RFP/Event procedure that is most advantageous to the State. The State also reserves the right to issue additional RFP/Events if new makes and models become available that would be of interest and benefit to the State or CPV members. 11. BILLING REQUIREMENTS. 11.1 The Contractor must submit separate detailed invoices for each purchase order to the "bill -to" address as shown on the purchase order. 11.2 If requested, the Contractor must submit one copy of the original purchase order issued from the State agency or CPV member and one copy of the final invoice for each transaction against the Contract to the AMS. The invoice must be itemized per the detail in the Manufacturer's Vendor Price Schedule that is submitted with the RFP. 11.3 The State will only accept final invoice after the equipment has been delivered, inspected, approved, and accepted including any necessary orientation. 12. INTEREST RATE ON UNPAID BALANCE. 12.1 The Contractor may not charge interest on unpaid balances over and above what is allowed in State law. Contractors may not calculate additional interest into the price offered for the equipment to cover expenses on unpaid balances. Page 238 of 266 Contract Release: T-775(5) TURF MANAGEMENT EQUIPMENT REQUIREMENTS. 1.1 Each unit shall be supplied with one set of parts, service, and operator's manuals (if applicable). 1.2 Contractor shall offer as an option an extra set of parts, service, and operating manuals for each model offered. 1.3 Contractor shall offer as an option a complete set of fluid and air filters for each model offered. 1.4 Contractor shall offer rollover protection and seat belt as an option if it is not included as standard on base unit (where applicable). 1.5 Contractor shall provide adequate instruction pertaining to operation, safety, maintenance, and any attachment mounting or removal for supplied equipment. 1.6 Contractor shall furnish a standard manufacturer's warranty. The contract vendor shall be responsible for the cost of any inspections, adjustments, parts, labor, travel, pickup and/or delivery charges that are a result of equipment failure during the warranty period. This shall be performed without delay. This warranty shall commence when the unit is put into service. 1.7 Contractor shall not offer wide front sub -compact utility tractors, wide front compact utility tractors, wide front row crop tractors, or bi-directional tractors with diesel engines on this contract. 1.8 Aftermarket agricultural -type tractor and skid steer attachments will not be permitted. 1.9 Manufacturer's standard color acceptable, paint must be lead free. REVISIONS: SWIFT UNSPSC 1 21101701 2 25174800 DESCRIPTION PRICES Turf Management Equipment See MnDOT Link Below Attachments/Accessories Detailed Pricing information is available on MnDOT web page: https://dot.state.mn.us/equipment-contracts/turf-maintenance-equipment.html Page 239 of 266 Capital Improvement Plan City of Shakopee, Minnesota 2024 thru 2028 Project # Equip-24-463 Project Name Public Works Park: Line Sprayer Type Equipment Useful Life 6 Category Public Works Accounting Code 7800.1740 100046 Fund Capital Equipment Internal Sery Description Department Equipment Internal Serv. Fund Contact Public Works Director Priority 2 Important -Provide Efficiencies/ Project Code Status Active Total Project Cost: $21,000 Replace 2018 line sprayer sk1311 for athletic fields. Justification Replacement schedule: 6 years Expenditures 2024 2025 2026 2027 2028 Total Equip/Vehicles/Furnishings 21,000 21,000 Total Funding Sources 21,000 21,000 2024 2025 2026 2027 2028 Total Equipment Internal Service Fund 21,000 21,000 Total Budget lmpact/Other 21,000 21,000 98 Page 240 of 266 II 1 111111111 11 1 11111111I 111I IIIIIII 11 III11il II 1111111111 I j I ' !!!!!!!!! 11��IIIIm �j �IIIIIII l'lllllll;;;;;p Quote Presented By: Jacob Johnson SALES- Store Manager E sw703169@sherwin.com SHERWIN-WILLIAMS 497 MARSCHALL RD SHAKOPEE, MN 55379 2610 (952) 496-0161 March 25, 2024 Page 241 of 266 ACCOUNT # 6606-8615-5 SHAKOPEE*CITY OF QUOTE # 7200238 VALID FROM: MAR 25, 2024 - APR 25, 2024 Ili)ear Keith 'Thank you for ec»nsidering ShervvinsWilliarns products, for the SHAKOPtidii*CiiiitiY" OF project Included the SherwineWillianis price quotes Shouk you recipLUre assisqance or [lave any quesak)ns (.)r etmcorns, phase ,iiiintact 'Me .;.11. or e-Irmift at. sw70.3 69@sflorwin,,c()rn, Jacob Johnson SALES- Store Manager E w7031.69(4),shcrwrin..com SIIER.WIN3WILLIAMIS 497 MAR.SCI-IA,Ik9RD, SEINK(91311333, M.,N 55,379 2610 1 Page 242 of 266 ACCOUNT # 6606-8615-5 SHAKOPEE*CITY OF QUOTE # 7200238 VALID FROM: MAR 25, 2024 - APR 25, 2024 PROJECT: SHAKOPEE*CITY OF Purchase Type: Annual Purchase Description Sales # Rex # Qty Price Extended Price LAZYLINER ELITE 102691086 102691086- EACH 1 $9,920.00 $9,920.00 HITCH FOR LAZYLINERS 102553773 102553773- EACH 1 $285.00 $285.00 POWERLIN6955 - 2 GUN 100556208 100556208- EACH 1 $9,980.00 $9,980.00 Total Price: $20,185.00* We thank you for consideration of Sherwin-Williams products and look forward to supplying these products to you. NOTICE: Please take notice that the quotation set forth above is not a contract and is subject to and conditioned upon approval by Sherwin-Williams. In the event such approval is not obtained, you will be provided with a revised quotation and the quotation set forth above shall be null, void and of no force or effect. The pricing and recommendations detailed in this proposal represent confidential information provided by Sherwin-Williams. We request that it not to be copied or shared with others outside your firm.Please refer to product data pages for surface prep, mixing and application instructions. Square footage amounts were estimated or given. Coverage of materials are estimated and actual coverages may differ. These guidelines should not be used as absolutes.Sherwin-Williams cannot assume responsibility for job site conditions. The purchase of the products set forth in this price quote is subject to The Sherwin-Williams Company Terms and Conditions of Sale, which are incorporated in full by this reference and are available at https://www.sherwin-williams.com/terms-and-conditions. Sherwin-Williams limits acceptance of the price quote to these Terms and Conditions of Sale, and objects to any different terms in any purchase order, issuance of which indicates purchaser's acceptance of such Terms and Conditions of Sale. 2 Page 243 of 266 Painters Gear Inc. 9325 Bryant Ave S Bloomington, Mn 55420 952-854-2300 Main 952-854-9548 Fax service@paintersgear.com www.paintersgear.com Invoice Date 3/18/2024 Invoice # 81024 Bill To CITY OF SHAKOPEE Ship To Tel. # P.O. No. Terms Rep Status Model # Serial # Hose FT Gun Make Base Tip Net 30 DCT 2-Est-... Description Qty U/M Rate Warranty Claim Amount POWRLINER 6955, 2 GUN, HONDA ELITE DRIVER HITCH KIT 1 1 1 10,055.10 10,055.10 236.28 10,055.10T 10,055.10T 236.28T Customer Signature Warrants that I understand that any item left over 30 days could be sold for the cost of the repair. NO EXCEPTIONS! All price quotes are subject to change without notice. All quoted pricing are good thru the remainder of the day of quote.30% Restocking Fees apply to all NEW items and Electronic Components in unopened original packaging. Subtotal $20,346.48 Sales Tax (0.00) $o.00 Total $20,346.48 Payments/Credits $0.00 Person Picking Up Items Signature HERE: Balance Due $20,346.48 Page 244 of 266 425 10th ST NE Milaca, MN 56353 orders@thelangnercorporation.com To: City of Shakopee Payment terms Due on receipt fiulllllllllll 1 llllJJJII »», Description Titan 0290053H 6955 Powrliner Titan 0290040H Elite Driver ............................................................................................................................................................. Titan 2420599 hitch QU 0,,, 11111 1111 111111 INVOICE # 111 Date: 3/21/2024 Expiration Date: 2/9/23 UIN `it price Line tot+aI. Subtotal Sales "Tax .Total Page 245 of 266 *4.E.2. Shakopee City Council April 2, 2024 FROM: Keith Raines, Parks Supervisor, Maintenance Parks and Grounds TO: Mayor and Council Members Subject: 2024 Trail Sealcoating Policy/Action Requested: Approve a contract with Gopher State Sealcoat, Inc., in the amount of $68,549.76 for the 2024 Trail Sealcoating. Recommendation: Approve the contract. Discussion: The city's Parks Maintenance operating budget includes funding for routine trail maintenance as part of the city's pavement management and maintenance program, to preserve and extend the useful life of the trails. The 2024 trail sealcoating includes approximately 47,604 square yards of bituminous trail along various streets, and within city parks (see attached map). In accordance with Minnesota Statute Section 471.345 Uniform Municipal Contracting Law, quotes were solicited and four quotes were received as follows: • Gopher State Sealcoat, Inc. $68,549.76 • MP Asphalt Maintenance, Inc. $69,025.80 • Seal King $119,962.00 • Allied Blacktop Company $142,603.92 Gopher State Sealcoat, Inc., from Savage, MN is the low bidder in the amount of $68,549.76 Gopher State Sealcoat, Inc., has the capacity and the experience for the project and is deemed a responsible bidder. They are prepared to begin work after June loth, 2024 with a Page 246 of 266 completion date of August 16th, 2024. Budget Impact: The prescribed work is budgeted in the Parks Maintenance operating budget which is set at $69,000. FUNDING: Parks Maintenance $68,549.76 ATTACHMENT S : ▪ Gopher State Sealcoat-Contract o Overall Trail Sealcoat Map Page 247 of 266 regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this Contract shall create any contractual relation between the subcontractor and the City or between any subcontractors. 5. Payment to Subcontractors. The Contractor shall pay any subcontractor within ten days of receipt of payment from the City for undisputed services provided by the subcontractor. If the Contractor fails to pay within ten days, the Contractor shall pay the subcontractor interest at the rate of one and one-half percent per month or part of month to the subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a. 6. City Instructions. The City may declare the contract forfeited, should the Contractor persistently disregard instructions of the City or fail to observe or perform any provisions of this Contract. 9. Duplicate Originals. This Contract shall be executed in two copies; one (1) copy being retained by the City, one (1) to be delivered to the Contractor. 10. Nondiscrimination. The Contractor agrees in the performance of this Contract not to discriminate on the ground or because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age, against any employee of Contractor or applicant for employment, and shall include a similar provision in all subcontracts let or awarded hereunder 11. Jurisdiction. This agreement and every question arising hereunder shall be construed or determined according to the laws of the State of Minnesota. CONTRACTOR By By City of Shakopee — Contract 2024 Trail Sealcoat Project March 2024 CITY OF SHAKOPEE, MINNESOTA By Matt Lehman/Mayor By Bill Reynolds/City Administrator Page 2 of 2 Page 248 of 266 I ;No f0000,1u . „ 110010i pil A ,(1.C.(0111,4 • •- 010,010:44 , Ad, '0'060;4'1'1' 'r 000. ° onmji 40/4\ 00000000° t IS00" 00000'0, 0 ' f3,1•1•10,01.1.1 . 6,,, 000Z0/ 6Y"s„,, f ;Al ' ,0,00 00,0 , 0,00 .900r0000,,,,,, 0 00 '0/v4.0,000 ! V '0.00011000 '04,404AA;,«0,6i,° AP' 10.A. Shakopee City Council April 2, 2024 FROM: Nate Reinhardt, Finance Director TO: Mayor and Council Members Subject: City Bill List Policy/Action Requested: None Recommendation: Informational Only Discussion: These reports reflect the expenditures as recorded for 2024 activity. The following transactionsare notable for this reporting cycle: • Bituminous Roadways Inc: Voucher #5, 2023 Full Depth Pavement Reconstruction & Bituminous Pavement Rehabilitation. $537,900.85 • Scott County Treasurer: Transfer Southwest Metro Drug Task Force forfeiture funds held by Shakopee to new Fiscal Host, Scott Co. $225,703.33. • Stertil-Koni USA Inc; Purchase of six large mobile lifts for Public Works. $88,678.41 Included in the check list are various refunds, returns, and pass through. Budget Impact: Operating and capital expenditures within the 2024 budget. ATTACHMENTS: o Council Check Summary ▪ Council Check Register ▪ Bill List Transfers Page 250 of 266 3/28/2024 13:35:13 CITY OF SHAKOPEE O F 0 J N CO 0 Council Check Summary e actual amount due to data sequencing and/or data selection. Payment amount may not r ai Z 0 E c 0 E U I� 7 C) N- LOCI) OCNOOOCON LC) I--((n O N r W (n C) M O COCO xi O (O C) (O V I— O) C) C) N CO N r CO I� CO N- (0 CV O d) O) CO V V CO N N O) CO CO O 1— OS (n 7 N (n Od 7 (n O) N r V CO Cr Cr Cr O N CO (!) r N GENERAL FUND DARE FINES O o O CO O N o O 02180 LODGING TAX 02190 ECONOMIC DEVELOPMENT AUTHORITY RIVER CITY CENTRE PARK DEVELOPMENT CAPITAL IMPROVEMENT FUND TIF DIST #18 CANTERBURY COMMON SEWER FUND SURFACE WATER FUND EQUIPMENT I.S. FUND INFO TECH I.S. FUND SW METRO DRUG TASK FORCE ESCROW FUND O O r O O O CO CO O O N N CO O O O O N V C) O O O CO CO CO O O 0 0 0 0 0 0 0 0 0 0 Page 251 of 266 Council Check Register 0 `0 Total Amount PROFESSIONAL SERVICES CODE ENFORCEMENT m cri 0 ANIMAL CONTROL/CITY 3,000.00 4 PAWS ANIMAL CONTROL ENGINEERING/DESIGN CONSULTANTS SAN19-001 L-16 DEMO 6856.6312 4,512.00 ADVANCED ENGINEERING & ENVIRON ENGINEERING/DESIGN CONSULTANTS SAN19-001 L-16 DEMO co 798.00 ADVANCED ENGINEERING & ENVIRON ENGINEERING/DESIGN CONSULTANTS SAN19-001 L-16 DEMO 6856.6312 3,447.19 ADVANCED ENGINEERING & ENVIRON ENGINEERING/DESIGN CONSULTANTS SAN19-001 L-16 DEMO 6856.6312 24,273.95 ADVANCED ENGINEERING & ENVIRON ENGINEERING/DESIGN CONSULTANTS STS25-002 BOILING SPRINGS AREA 21,939.75 ADVANCED ENGINEERING & ENVIRON LO O N PROFESSIONAL SERVICES STS24-001 NW STORM BMP RETROFI 6960.6327 TELEVISE STORM PIPE 1,100.00 AMERICAN ENVIROMENTAL LLC 0 0 EQUIPMENT REPAIR & MAINTENANCE EQUIPMENT REPAIR & MAINTENANCE LLI V Y J C[ 0 < a 0 0311.6240 SK1361 PARTS 142.78 APPLE FORD OF SHAKOPEE INC 0621.6240 SK1053 PARTS 68.68 APPLE FORD OF SHAKOPEE INC CD 7 BUILDING REPAIRS & MAINTENANCE 0 a m N 0 8.99 ARROW HARDWARE & PAINT SHAKOPE QUARRY BAHROOMS 0) 01 BUILDING REPAIRS & MAINTENANCE RIVER CITY CENTRE RCC RPZ TESTING OF 8 UNITS 1,366.10 ASSOCIATED MECHANICAL CONTR I BUILDING REPAIRS & MAINTENANCE RIVER CITY CENTRE RCC RPZ TESTING/REBUILD CA NAI ASSOCIATED MECHANICAL CONTR I CO BUILDING REPAIRS & MAINTENANCE RIVER CITY CENTRE L() 0 m N RCC KEY REPAIR SUITES 175 /115 196.00 ASSURED SECURITY 0 0 CO 0) SERVICE AWARDS PERSONNEL -PAYROLL lf) N 0 50.00 AWARDS NETWORK SERVICE AWARDS PERSONNEL -PAYROLL Ln w 0 100.00 AWARDS NETWORK 0 0 IMPROVEMENTS/INFRASTRUCTURE RIVER CITY CENTRE IMPROVEMENTS 2301.6765 RCC CLOSEOUT 2,015.66 AXEL H OHMAN INC IMPROVEMENTS/INFRASTRUCTURE RIVER CITY CENTRE IMPROVEMENTS 0 m N RCC CLOSEOUT 3,692.70 BERWALD ROOFING CO INC 0 CD OTHER RENT OTHER RENT OTHER RENT Y Y Y CC CC CC Q 0 Q a a a 41.00 BIFFS INC 164.00 BIFFS INC 41.00 BIFFS INC Page 252 of 266 Council Check Register 0 v 0 3 Total Amount OTHER RENT OTHER RENT Y Y CC a 0 a a OTHER RENT COMMUNITY CENTER OTHER RENT RECREATION PROGRAMS Ill Ln LIl LI1 CO M M M N N N Cr O 00 00 00 0 0 0 O 41.00 BIFFS INC 164.00 BIFFS INC 164.00 BIFFS INC BIFFS FOR EGG HUNT 317.00 BIFFS INC 0 0 IMPROVEMENTS/INFRASTRUCTURE CIF23-001 REHAB/RECON/OVERLAY O N 00 01 i0 537,900.85 BITUMINOUS ROADWAYS INC ENGINEERING/DESIGN CONSULTANTS SAN23-002 SOUTHBRIDGE LIFT REH 6953.6312 1,167.50 BOLTON & MENK INC ENGINEERING/DESIGN CONSULTANTS SEWER MANAGEMENT N r 2,569.00 BOLTON & MENK INC co" ENGINEERING/DESIGN CONSULTANTS PR23-002 RIVERBANK STABILIZATI 00 O 00 00 0 31,260.00 BOLTON & MENK INC z z z z z w w w 0_ 0 CL o_ o_ o_ a a a LU w w EQUIPMENT I.S. FUND PD SQUAD COMPUTER SK1417 CDW GOVERNMENT INC EQUIPMENT I.S. FUND POLICE INTERNAL SERVICE co) N r O 0 0 N PD SQUAD COMPUTER SK1418 CDW GOVERNMENT INC O O Tr O Oj 06 co 00 0 N N N M M M EQUIPMENT I.S. FUND PD SQUAD COMPUTER SK1419 7,596.82 CDW GOVERNMENT INC SOFTWARE PARALLELS SOFTWARE 932.66 CDW GOVERNMENT INC CO 00 00 00 00 a a a a RIVER CITY CENTRE RIVER CITY CENTRE RIVER CITY CENTRE PR19-002 SHAKOPEE MARINA 0 L0 ▪ 00 ▪ w 1,1M M M 0 0 0 0 00 0 0 0 M M M w N N N l0 MAAZ GAS SUITE 275 98.68 CENTERPOINT ENERGY SERVCIES IN MAAZ GAS SUITE 275 102.93 CENTERPOINT ENERGY SERVCIES IN GAS SUITE 225 116.54 CENTERPOINT ENERGY SERVCIES IN 11.15 CENTERPOINT ENERGY SERVCIES IN M M CONFERENCE/SCHOOL/TRAINING-ALL COMMUNITY CENTER 0674.6472 236.00 CIERNIA, TROY CD z z z z z FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH z z z z z SEWER MANAGEMENT SURFACE WATER MANAGEMENT NNNNN N N N N N O O JT BG BE CS LL CR TS MR GH TS SB TM TK KW DB JS MF JF 00 00 0_ u z z z z z FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH FORMS/CLOTH z z z z z SEWER MANAGEMENT SURFACE WATER MANAGEMENT NNNNN NNNNN O O 0 0 N N N O O O N r JT BG BE CS LL CRTS MR V 2 00 JT BG BE CS LL CRTS MR 0_ 0_ w 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0 0 0 0 0 0 0 0 0 0 VI L/1 VI VI VI VI VI LA LA VI Q Q Q Q Q Q Q Q Q Q z z z z z z z z z z O d- 00 01 N M 00 CO 01 CO M O l0 00 M I. l0 M 00 00 M 01 l0 O r M O r O OO I� M 00 N 01 N M N 00 N N Page 253 of 266 Council Check Register 0 s v 3 M Total Amount EQUIPMENT LEASES INFO TECH I.S. FUND 7806.6420 2024 IT OPERTIONAL EXPENSES CITY HALL CABLE 4.24 COMCAST BUSINESS EQUIPMENT LEASES uJ LL 0321.6420 6.36 COMCAST BUSINESS 01 M EQUIPMENT REPAIR & MAINTENANCE H LLJ 1- V 0421.6240 SK8068 PARTS 10.00 CONCRETE CUTTING & CORING INC O O ADMINISTRATIVE CHARGES w V z z LL O (1,273.83) CONVENTION & VISITORS BUREAU LODGING TAX LODGING TAX 0 w 0 0] N 0 V) > .25 0 H z w z 0 U o M N W N M 0 N N N PROFESSIONAL SERVICES LODGING TAX CONVENTION & VISITORS BUREAU 0 0 N V w CL a 0 00 ADMINISTRATION CON FERENCE/SCHOOL/TRAIN ING-ALL ADMINISTRATION CON FERENCE/SCHOOL/TRAIN ING-ALL ADM IN ISTRATION WELLNESS PROGRAM PERSONNEL -PAYROLL WELLNESS PROGRAM PERSONNEL -PAYROLL WELLNESS PROGRAM PERSONNEL - PAYROLL MINOR EQUIP (NOT CAPITALIZED) Vi V1 Vi Vi 00 Vi Vi LU V V LU V V V w • w ▪ w • w ▪ w ▪ w w V1 V1 • Vi V1 VI V1 ZCI Z z z z z z z O 0 0 0 0 0 0 VI V 00 00 00 VI VI VI V VI V V, w w w w w w w L0 0 0 0 0 0 IL CC CC 0 CC CC CC 0_ a a a a a a ADVERTISING SOFTWARE SUBSCRIPTIONS/PUBLICATIONS Z Z Z Z Z Z Z z Z Z z O 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 U v U V u U U U U V U Z z z z z z z z z z z DDDDDDDDDDD O 0 • 0 0 • 0 0 0 0 0 0 0 ✓ U U V U V V V V V J J J J J J a a¢ a a a z z z z z z z z z z z z 0 00 00 00 0 0 0= x x = = x 00 ▪ 00 00 00 00 00 w w w w w w ✓ V U V V V z z z z z z Ct a a in w w w w w w Z Z - Z Z Z Z 0 0 0 0 0 0 0 V U V V INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY INFORMATION TECHNOLOGY De a w w J J v v ELECTIONS MISCELLANEOUS V) V1 V1 w w w 0 0 0 0 0 w w w w ✓ V V V Z z z Z Z_ Z_ Z LTu LL LT V1 V1 VI ✓ V1 V1 w w w Z z z J J J J J J w w w N N N n N r r N N • r co O N N N N N N N O O O O O N N r N N O N N N N N N N M ▪ O N r n N N N O lfl CO CO CO N ▪ V V N M cn m M M M M M ▪ V V V CV CO O O O O O O O O O O O )9 )9 )9 O O O O O M CO V1 V) V1 Lf1 N V) Lf1 Lfl V) V1 V1 00 0D t0 iD N N N N NNNN NNNNNNNNNNNNN N M M M 00 in ul V7 O O O 0 O O O 0 0 0 0 0 O O 0 O O O O O O O 0 O O O O O OFFICE CHAIR 108.17 CORPORATE PAYMENT SYSTEMS ETHICS TRAINING FOR STAFF 1,880.62 CORPORATE PAYMENT SYSTEMS 15.00 CORPORATE PAYMENT SYSTEMS LLJ N 43.98 CORPORATE PAYMENT SYSTEMS WELLNESS EVENT 151.14 CORPORATE PAYMENT SYSTEMS FOOD FOR CHILI COOK OFF 83.65 CORPORATE PAYMENT SYSTEMS AUDIO AND VIDEO EQUIPMENT 63.66 CORPORATE PAYMENT SYSTEMS CAPTION SERVICES 15.00 CORPORATE PAYMENT SYSTEMS CAPTION SERVICES 10.00 CORPORATE PAYMENT SYSTEMS TRANSLATION SERVICES 60.00 CORPORATE PAYMENT SYSTEMS CAPTION SERVICES 5.00 CORPORATE PAYMENT SYSTEMS CAPTION SERVICES 10.00 CORPORATE PAYMENT SYSTEMS CAPTION SERVICES 15.00 CORPORATE PAYMENT SYSTEMS CAPTION SERVICES 5.00 CORPORATE PAYMENT SYSTEMS YOUTUBE AD FOR FINANCE 39.63 CORPORATE PAYMENT SYSTEMS ADOBE CLOUD SERVICES 9.99 CORPORATE PAYMENT SYSTEMS STAR TRIBUNE SUBSCRIPTION 249.08 CORPORATE PAYMENT SYSTEMS TYLER CONFERENCE - AIRFARE 565.30 CORPORATE PAYMENT SYSTEMS TYLER CONFERENCE 1,199.00 CORPORATE PAYMENT SYSTEMS l7 z z 749.00 CORPORATE PAYMENT SYSTEMS SECURITY CONFERENCE 749.00 CORPORATE PAYMENT SYSTEMS 400.00 CORPORATE PAYMENT SYSTEMS 400.00 CORPORATE PAYMENT SYSTEMS 56.94 CORPORATE PAYMENT SYSTEMS 4TH QTR REBATE (1,750.03) CORPORATE PAYMENT SYSTEMS 2024 MNGFOA DUES - KAREN 70.00 CORPORATE PAYMENT SYSTEMS 2024 MNGFOA DUES - KIM 70.00 CORPORATE PAYMENT SYSTEMS 2024 MNGFOA DUES - MELISSA 70.00 CORPORATE PAYMENT SYSTEMS Page 254 of 266 Council Check Register 0 O 2 C Total Amount ul LL 0 SUBSCRIPTIONS/PUBLICATIONS L V) V, V1 V1 V) L V) LL LL LL LL LL LL LL LL J J J J J J J J o CL CL d d d d CL o CL CL d d d d CL 0 V) V) V1 v1 V) V) V1 In BUILDING REPAIRS & MAINTENANCE BUILDING REPAIRS & MAINTENANCE BUILDING REPAIRS & MAINTENANCE V1 V) VI V1 V) V) V1 V) V, V, V1 LL LL LL LL LL LL LL LL LL LL LL z z z z z J J J J J J J J J J J d d d d d d d d d d d 1 E- E- F- 1 d d d d d d d d d d d W LU LU W LU n W W W W LU V) l/1 Ln Ln V) V) V) In V1 In In 2 2 2 2 2 BUILDING REPAIRS & MAINTENANCE PROFESSIONAL SERVICES PROFESSIONAL SERVICES SOFTWARE J J J J J J J J J J J J J J J J J J J J J J Q Q Q Q Q Q Q Q Q Q Q U U 0 0 U U 0 ( i0 ZZZZZZZZZZZ z z z z z z z z z z z g c J J J J J J J J J J J 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 V V V V V V V V V V U V1 Ln In L/1 Ln Ln V) V) In Ln V) W LU v U LLJ U LU LULL LU LUU U LU U v v v U U U U v z z z z z z z z z z z w w w w w w w w w w w uJ cc cc cc cc cc cc LL LL LL LL LL LU LL LL LL LU LL LL LL LL LL LL LJL LL LL LL LJL LL z z z z z z z z z z z 0 0 0 0 0 0 0 0 0 0 0 OLJUULJUUUUUU V V) V1 V) V1 V7 V) V) V1 in Ln LL LL z LU LU LU LU LU LU LU LU LU L1J V z H- H- H 1- H- H- H H- H- H >->-LU LU LU LU LU LL LL LU LU LU LU LU LU LU LU LJJ LU LU LU LJJ LU LU LU LU LU LU LJJ LU Q Q JJJJJJJJJJ Q < < U U U U U U U U U V U U V U U U U U U U U U U U V U U V Q UUUU U U V V V U LL+ J J J J J J J J J J J J J J J J J J J J J J J J J J J J z z Q Q Q Q Q Q Q Q Q Q m m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LT Li LL LL LL LL LL LL LL Li LL LL LL J J J CL CL CL CL CL CL CL CL CL CL LL LL CL LL CL CL LL CL CL O_ CL CL LL LL LL LL LL LL O O N N N N N N N N Ln Ln Ln N N N N N N N N N N N M M M M M Ln I� NONNNNNNNNNNN 00 C 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N n N N N N N N r N d- N N N N N N N N M M M N N N N N N N N N N N N N N N N M M m d-v v d-d-d- U U U V U U U u.0U U U U U v.0 U U U U U in in N co 00 co co m 00 00 00 0o co co co oo M m m M M m In m m cn M M M cn M M cn m m m M m M rn M m M m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2024 MNGFOA DUES - NATE 70.00 CORPORATE PAYMENT SYSTEMS TAX RECEIPT ADVERTISEMENT 93.02 CORPORATE PAYMENT SYSTEMS MICROWAVE FOR KITCHENETTE 43.32 CORPORATE PAYMENT SYSTEMS 2 CASE OF PAPER TOWELS 80.76 CORPORATE PAYMENT SYSTEMS SPACE HEATER 34.88 CORPORATE PAYMENT SYSTEMS 3 CASES MULTIFOLD TOWELS 100.56 CORPORATE PAYMENT SYSTEMS VACUUM BAGS AND FILTERS 28.94 CORPORATE PAYMENT SYSTEMS 5X8 STATE FLAG 77.15 CORPORATE PAYMENT SYSTEMS 1 CASES OFTOLIET PAPER 58.38 CORPORATE PAYMENT SYSTEMS 1 CASES OF URINE SCREENS 25.87 CORPORATE PAYMENT SYSTEMS VAV FILTERS AT C.H. 31.84 CORPORATE PAYMENT SYSTEMS FOR ALL CITY BUILDINGS 302.30 CORPORATE PAYMENT SYSTEMS FOR ALL CITY BUILDINGS 164.94 CORPORATE PAYMENT SYSTEMS AIR FRESHENERS 22.47 CORPORATE PAYMENT SYSTEMS 1 CASES MULTIFOLD TOWELS 33.52 CORPORATE PAYMENT SYSTEMS 2 CASES OF CORMTIC 168.72 CORPORATE PAYMENT SYSTEMS EVIDENCE ROOM SUPPLIES 46.48 CORPORATE PAYMENT SYSTEMS SUPPLIES POLICE- EASEL 28.20 CORPORATE PAYMENT SYSTEMS SPIRAL WRIST CORD. POLICE 31.95 CORPORATE PAYMENT SYSTEMS 4 CASE OF PAPER TOWELS 161.52 CORPORATE PAYMENT SYSTEMS 1 CASES OFTOLIET PAPER 58.38 CORPORATE PAYMENT SYSTEMS 2 CASES OF CORMTIC 168.72 CORPORATE PAYMENT SYSTEMS 1 CASES OF URINE SCREENS 25.87 CORPORATE PAYMENT SYSTEMS TRAFFIC CONES 494.02 CORPORATE PAYMENT SYSTEMS COFFEE FOR DPT. MEETINGS 50.45 CORPORATE PAYMENT SYSTEMS SCOTT CO. CHIEFS MEETING 37.98 CORPORATE PAYMENT SYSTEMS SCOTT CO. CHIEFS MEETING 1.99 CORPORATE PAYMENT SYSTEMS SWEARING IN - 112/113 41.15 CORPORATE PAYMENT SYSTEMS TRI COUNTY MEETING/TRAINING 45.36 CORPORATE PAYMENT SYSTEMS BATTERIES FOR LIGHT @MAIN DOOR 14.36 CORPORATE PAYMENT SYSTEMS OFFICER OF THE YEAR PLAQUE 57.05 CORPORATE PAYMENT SYSTEMS ENGLIN SERVICE YEARS 57.60 CORPORATE PAYMENT SYSTEMS ARLO CLOUD STORAGE 12.99 CORPORATE PAYMENT SYSTEMS TRUTNAU TRAINING 20.00 CORPORATE PAYMENT SYSTEMS WILLIS CIT 975.00 CORPORATE PAYMENT SYSTEMS PRUITT CIT TRAINING 975.00 CORPORATE PAYMENT SYSTEMS WIMMER TRAINING 1,099.00 CORPORATE PAYMENT SYSTEMS 0 z z RECORDS T 360.00 CORPORATE PAYMENT SYSTEMS TRAINING ERPO 90.00 CORPORATE PAYMENT SYSTEMS LUNCH BACKGROUND WILLIS-45 13.82 CORPORATE PAYMENT SYSTEMS 76/95 HERO TRAINING 100.00 CORPORATE PAYMENT SYSTEMS KERN MNJOA 300.00 CORPORATE PAYMENT SYSTEMS SANTOS TRAINING DULUTH 360.50 CORPORATE PAYMENT SYSTEMS 300.00 CORPORATE PAYMENT SYSTEMS 4- 0 Council Check Register 0 0 2 C Total Amount CONFERENCE/SCHOOL/TRAIN ING-ALL CONFERENCE/SCHOOL/TRAIN ING-ALL 0 0 N U1 V1 DDDDD 0 0 0 0 0 SUBSCRIPTIONS/PUBLICATIONS w w w w w w w w 00 00 00 00 0 00 00 00 00 00 W W W W W W W W W W J J J J J J J J J J 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0 0 0 0 0 0 0 0 0 0 UNIFORMS/CLOTHING EQUIPMENT REPAIR & MAINTENANCE EQUIPMENT REPAIR & MAINTENANCE EQUIPMENT REPAIR & MAINTENANCE CONFERENCE/SCHOOL/TRAIN ING-ALL 00 V1 V1 W W W 0 0 0 0 J J J J J J J J W W W W W W W W W W W W W W W W W W W W W W W 0 0 0 0 0 0 0 O CY CC CC CC CC CC CC CC CC CC CC CY CC CC CC CC CC CC CC CC CC CC CY LL LL LL LL LL 0_ LL 0_ LL LL LL LL LL LL U U U LL U U LL U U U LL U U U LL U U CREDIT CARD FEES INSPECTION N N O O O O O O N N N N N N N N N N N m m N N 0000,10110000 N h CO 00 CO CO CO 00 O O O O 0 0 0 0 0 0 N N V '7 00 h CO CO W 00 V NNNNNNNNNNNNN N N N N N 00 V O O O O N N N N N N N N N N N N N N N N N N N N N N N m m m m m m m m m m m m m m m m m m m m m no no no m m m m m m m m m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TATE REFUND FOR HOTEL -ATLANT (207,24) CORPORATE PAYMENT SYSTEMS DESONTA TUITION 619.00 CORPORATE PAYMENT SYSTEMS PRUITT LICENSE 90.00 CORPORATE PAYMENT SYSTEMS WILLIS POST 90.00 CORPORATE PAYMENT SYSTEMS SERVICE FEE FOR POST LIC. 1.94 CORPORATE PAYMENT SYSTEMS POST LICENSE FEE 1.94 CORPORATE PAYMENT SYSTEMS TATE NLPOA DUES 100.00 CORPORATE PAYMENT SYSTEMS SCHNECK TRAINING 99.00 CORPORATE PAYMENT SYSTEMS 1 CASE OF PAPER TOWELS 40.38 CORPORATE PAYMENT SYSTEMS 2 CASES MULTIFOLD TOWELS 67.04 CORPORATE PAYMENT SYSTEMS 1 CASES OFTOLIET PAPER 58.38 CORPORATE PAYMENT SYSTEMS 2 CASES OF URINE SCREENS 51.74 CORPORATE PAYMENT SYSTEMS MARCH TRAINING PROP 12.40 CORPORATE PAYMENT SYSTEMS MARCH TRAINING PROP 11.16 CORPORATE PAYMENT SYSTEMS KITCHEN SUPPLIES 22.97 CORPORATE PAYMENT SYSTEMS 75.13 CORPORATE PAYMENT SYSTEMS 19.20 CORPORATE PAYMENT SYSTEMS 448.42 CORPORATE PAYMENT SYSTEMS 37.20 CORPORATE PAYMENT SYSTEMS CITYGATE MEETING 81.15 CORPORATE PAYMENT SYSTEMS SOUTH METRO CHIEFS MEETING 24.83 CORPORATE PAYMENT SYSTEMS FUEL FOR CAR 1 38.59 CORPORATE PAYMENT SYSTEMS KOBOTA FUEL 20.22 CORPORATE PAYMENT SYSTEMS PAGER SUPPLIES 51.90 CORPORATE PAYMENT SYSTEMS El WATERCAN 20.50 CORPORATE PAYMENT SYSTEMS RATCHET STRAP FOR AIRBOAT TRLR 14.98 CORPORATE PAYMENT SYSTEMS PAGER TO ANCOM 13.46 CORPORATE PAYMENT SYSTEMS CPR CARDS FOR PD 22.50 CORPORATE PAYMENT SYSTEMS FMAM MEMBERSHIP 40.00 CORPORATE PAYMENT SYSTEMS ICC MEMBERSHIP 160.00 CORPORATE PAYMENT SYSTEMS EMT RECERT 25.00 CORPORATE PAYMENT SYSTEMS PAYPALS BLDG DEPT FINAL 19.95 CORPORATE PAYMENT SYSTEMS J J J J J Q Q Q Q Q ZZZZZ ZZZZZ 0 0 0 0 0 _ _ _ _ _ in 00 V1 V1 V1 W W W W W U LJ V LJ V z z z z z w w CY/C CC CC CC w w J J W W W W W J J 0_ 0_ U LL U LL LL 0_ 0_ 0_ 0_ Z Z Z Z Z w 0_ 0_ 00 0 0 0 0 O O o v1 v0 z z z z z z z z 0 0 0 0 0 0 0 0 L.)V V V V V V U w w w w w w w w 0_ 0_ 0_ 0_ 0_ 0_ 0_ 0_ v.) vi vl vvi 00 v0 vl vi z z z z z z z z l7 l7 l7 l7 l7 l7 (.7 C7 Z z z Z Z Z Z Z 0 0 0 0 0 0 0 0 J J J J J J J J 0 0 0 0 0 0 CO 07 00 00 CO CO CO CO 0333.6202 789.98 CORPORATE PAYMENT SYSTEMS O m m 0 MICROWAVE FOR KITCHENETTE 43.33 CORPORATE PAYMENT SYSTEMS 0333.6472 210.00 CORPORATE PAYMENT SYSTEMS 210.00 CORPORATE PAYMENT SYSTEMS 0333.6472 1,199.00 CORPORATE PAYMENT SYSTEMS 0333.6472 TYLER CONFERENCE 536.20 CORPORATE PAYMENT SYSTEMS 0333.6472 TYLER CONFERENCE 526.10 CORPORATE PAYMENT SYSTEMS 0333.6480 325.00 CORPORATE PAYMENT SYSTEMS ENGINEERING ENGINEERING 00 z_ uJ cW ENGINEERING N N m 0 0 N N N O 0 0 0 0 0 0 30.32 CORPORATE PAYMENT SYSTEMS MICROWAVE FOR KITCHENETTE 43.33 CORPORATE PAYMENT SYSTEMS 135.75 CORPORATE PAYMENT SYSTEMS J CL 0_ 0 0 H w 1- 00 0421.6202 16.18 CORPORATE PAYMENT SYSTEMS 4- O PCS LII Council Check Register 0 O 2 C Total Amount SUBSCRIPTIONS/PUBLICATIONS V1 V1 V1 V1 V1 0 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 In In V1 V1 V1 V) w w w w z w w w w w w w w w w w w w w w w w J J J J J J J J J J J J J J J J J J J J J ci c - d CL F d d d V1 V7 d d CL d d CL d d d d d d d d c c - d d LL d d d W UJ d d CL d d d d d d d d d d d Vl V1 V7 Vl 2 V1 in V1 0 1 V) V1 V1 V7 in V1 V1 in in V1 V1 in V) V1 F F F F w w w w w Y Y Y Y CC CC CC CC LLJ CC CC CC CC VIVV) VIVFi LL as as a a RECREATION RECREATION EQUIPMENT REPAIR & MAINTENANCE EQUIPMENT REPAIR & MAINTENANCE PROFESSIONAL SERVICES CONFERENCE/SCHOOL/TRAIN ING-ALL V1 V, V, V, V1 L V1 V1 V1 V, V1 V1 W W W W W W W W W W W W J J J J J J J J J J J J d d d d d d c d 0 d CL d d d d d d d c d 0 d CL d V1 V1 V1 V1 V1 V) V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 V1 cc cc cc cc cc cc cc cc cc cc cc cc cc cc cc < < < < < < < < < < w w w w w w w w w w w w w w w w w w IY CC CC cC cC cC cC cC cC F F F F F F F F F F F F F F F F F F C7 l7 l7 l7 l7 0 l7 C7 l7 l7 l7 C7 z z z z z z z z z z z z z z z z z z 0 0 0 0 0 0 0 0 0 0 0 0 w w w w w w w w w w w w w w w w w w c c[ c[ c[ c[ c[ c[ c[ c[ c[ U U v U U U v U U U U v U U U U U U a a a d d d a a a a a a F,,, F>->-� F>->- - z z z z z z z z z z z z a a a z z z z z z z z z z z z z z z z z z 0 0 0 0 0 0 0 0 0 0 0 0 w w w 0>>> 0>> 0>>> 0>>>>>> a Q a a a a a a a a a a CC CC CC 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 w w w w w w w w w w w w w w w v v v v v v v u u u (J v O • O O O O O O O O O O O O O O O O O w w w w w w w w w w w w U U lJ U U U U U U U U U U U U U U U U U U cc CC CC cc Cc cc CC CC cc cC cc cc N N M O N N N N M N N N O O N O 0 0 0 N 0 0 0 N N N N N N N N N N r • O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 1 CASE OF PAPER TOWELS 40.38 CORPORATE PAYMENT SYSTEMS 2 CASES OF CORMTIC 168.72 CORPORATE PAYMENT SYSTEMS 135.75 CORPORATE PAYMENT SYSTEMS FOR HIRE ADVERTISEMENT 82.00 CORPORATE PAYMENT SYSTEMS 195.99 CORPORATE PAYMENT SYSTEMS SOCCER GOALS 357.90 CORPORATE PAYMENT SYSTEMS HUBER FENCE -BEE CONTROL 142.94 CORPORATE PAYMENT SYSTEMS BASKETBALL NETS 90.00 CORPORATE PAYMENT SYSTEMS 135.76 CORPORATE PAYMENT SYSTEMS 29.96 CORPORATE PAYMENT SYSTEMS MICROPHONE 335.16 CORPORATE PAYMENT SYSTEMS 37.96 CORPORATE PAYMENT SYSTEMS 0673.6480 SERVICE CHARGE FOR DUES 2.15 CORPORATE PAYMENT SYSTEMS 0673.6480 TIER 2 REPORTING YEARLY FEE 100.00 CORPORATE PAYMENT SYSTEMS 0674.6202 78.55 CORPORATE PAYMENT SYSTEMS 0674.6202 44.60 CORPORATE PAYMENT SYSTEMS 0674.6202 DRILL BITS 39.49 CORPORATE PAYMENT SYSTEMS 0674.6202 81.16 CORPORATE PAYMENT SYSTEMS 42.58 CORPORATE PAYMENT SYSTEMS 0674.6202 LGI MANUAL X2 AND DECK BOOK 128.45 CORPORATE PAYMENT SYSTEMS 0674.6202 AQUATIC FITNESS 342.16 CORPORATE PAYMENT SYSTEMS 0674.6202 AQUATIC FITNESS 57.94 CORPORATE PAYMENT SYSTEMS AQUATIC FITNESS 99.90 CORPORATE PAYMENT SYSTEMS 0674.6202 AED PARTS 549.05 CORPORATE PAYMENT SYSTEMS 0674.6202 LG CLASS CERTS 230.00 CORPORATE PAYMENT SYSTEMS 0674.6202 AQUATIC FITNESS 71.24 CORPORATE PAYMENT SYSTEMS 0674.6202 BIRTHDAY SUPPLIES 137.20 CORPORATE PAYMENT SYSTEMS 0674.6202 401.92 CORPORATE PAYMENT SYSTEMS 0674.6240 CORPORATE PAYMENT SYSTEMS 7 N V1 80.95 CORPORATE PAYMENT SYSTEMS 0674.6327 BUNNY YOGA 300.00 CORPORATE PAYMENT SYSTEMS 0674.6472 H AND K LGI RECERT 240.00 CORPORATE PAYMENT SYSTEMS 0679.6202 PROGRAM SUPPLIES 73.95 CORPORATE PAYMENT SYSTEMS O rN O 0 O PROGRAM SUPPLIES 45.56 CORPORATE PAYMENT SYSTEMS 0679.6202 CLO; FRIDAY PRESCHOOL 69.20 CORPORATE PAYMENT SYSTEMS N O 0• oi N O FOOD FOR PROGRAMS 24.93 CORPORATE PAYMENT SYSTEMS 0679.6202 FOOD FOR PROGRAMS 28.36 CORPORATE PAYMENT SYSTEMS 0679.6202 PROGRAM SUPPLIES 160.38 CORPORATE PAYMENT SYSTEMS 0679.6202 PROGRAM SUPPLIES 58.97 CORPORATE PAYMENT SYSTEMS 0679.6202 PB LEAGUE PRIZES 149.95 CORPORATE PAYMENT SYSTEMS PROGRAM SUPPLIES 18.68 CORPORATE PAYMENT SYSTEMS 0679.6202 PROGRAM SUPPLIES 20.07 CORPORATE PAYMENT SYSTEMS 0679.6202 PROGRAM SUPPLIES 47.50 CORPORATE PAYMENT SYSTEMS 0679.6202 CO N O N w W CD LL(6 LL U w U z 0 J CC z V1 117.99 CORPORATE PAYMENT SYSTEMS Council Check Register 0 Nn O 2 C d Total Amount PROFESSIONAL SERVICES RECREATION PROGRAMS PROGRAM ADMISSION/TICKETS CORPORATE PAYMENT SYSTEMS PROFESSIONAL SERVICES RECREATION PROGRAMS 0679.6327 TRANSPORTATION AOA TRIP 370.80 CORPORATE PAYMENT SYSTEMS PROFESSIONAL SERVICES RECREATION PROGRAMS 0679.6327 AOA IVES TRIP 588.00 CORPORATE PAYMENT SYSTEMS CON FERENCE/SCHOOL/TRAIN ING-ALL RECREATION PROGRAMS UNALLOCATED V1 00 z_ W cW L EDA MANAGEMENT PROFESSIONAL SERVICES EDA MANAGEMENT PRINTING/PUBLISHING EDA MANAGEMENT CONFERENCE/SCHOOL/TRAIN ING-ALL EDA MANAGEMENT SUBSCRIPTIONS/PUBLICATIONS EDA MANAGEMENT V, V1 W V1 15 V1 V1 V1 (5 V1 V1 V1 V1 V1 U1 V1 00 W z W W W z W W W W W W W Q J J J J J J J J J J J H d H o_ d o H a d LL a a a d V1 d W LL CL d 00 0 CL LL CL d d d O D W = = = W = = = = = n LL V1 2 V1 V1 V1 2 V1 V1 V1 V1 V1 V1 V1 CIF20-014.4 EAGLE CREEK BLVD SEWER MANAGEMENT SEWER MANAGEMENT SURFACE WATER MANAGEMENT SURFACE WATER MANAGEMENT SURFACE WATER MANAGEMENT SURFACE WATER MANAGEMENT N N M N 0O N O N N M N N N M N O N M N 01 M O O 0 O 7I- N N M Cr V • M N NI N N N N r 01 61 01 01 01 d- M co Cr M 0 ▪ 0 N N N N N LO N N N N N N. MRPA TRAINING 30.00 CORPORATE PAYMENT SYSTEMS 37.96 CORPORATE PAYMENT SYSTEMS ENTREPRENEURIAL STRATEGY 449.27 CORPORATE PAYMENT SYSTEMS TAP2023 DOMAIN RENEWAL 35.16 CORPORATE PAYMENT SYSTEMS MAILING SOFTWARE 26.50 CORPORATE PAYMENT SYSTEMS ST PAUL CHAMBER MTG PKG 15.00 CORPORATE PAYMENT SYSTEMS 60.00 CORPORATE PAYMENT SYSTEMS 974.10 CORPORATE PAYMENT SYSTEMS IPAD MOUNT FOR LOCATES 202.52 CORPORATE PAYMENT SYSTEMS 135.76 CORPORATE PAYMENT SYSTEMS IPAD MOUNT FOR LOCATES CORPORATE PAYMENT SYSTEMS GPS MOUNT 59.93 CORPORATE PAYMENT SYSTEMS SPILL CONTAINMENT CONTAINER 341.49 CORPORATE PAYMENT SYSTEMS 135.76 CORPORATE PAYMENT SYSTEMS SOFTWARE SOFTWARE 000000000 z z z z z z z z z DDDDDDDDD LL Ll Ll LL Ll Ll LL LL Ll ✓ 1 V1 V1 V1 Ln 2 2 2 2 2 2 2 2 2 W W • W W ▪ W ▪ W ▪ W W ▪ W H H H H H H H H H O 0 0 0 0 0 0 0 0 LL LL LL LL LL LL L.L LL LL z z z z z z z z z VI VI Vl Ul Vl VI V1 W W W W W W W V1 V1 V1 V1 V1 V1 V1 z z z z z z z W W W W W W W 0_ 0 LL CL CL CL 0 WW W W W W W z • z z z z z z O 0 0 0 0 0 0 co CC CC CC CC CC CL W W W W W W W a CL CL CL 0 0 LL O 0 0 0 0 0 0 H H H H H H H O N N N N N O O O O O O O N N N N N N N 7806.6202 W u 0 a 53.85 CORPORATE PAYMENT SYSTEMS O ,10 00 O 00 KEYBOARD/MOUSE 39.99 CORPORATE PAYMENT SYSTEMS 7806.6202 KEYBOARD/MOUSE 115.12 CORPORATE PAYMENT SYSTEMS 7806.6202 PHONE CABLES 36.46 CORPORATE PAYMENT SYSTEMS 7806.6202 MONITORS 426.00 CORPORATE PAYMENT SYSTEMS O s0 0 CO WEBCAMS AND TAPE 145.93 CORPORATE PAYMENT SYSTEMS 7806.6202 MONITOR RETURNS REFUND (364.23) CORPORATE PAYMENT SYSTEMS O • 0 O 0 NJ NJ 15.99 CORPORATE PAYMENT SYSTEMS 15.99 CORPORATE PAYMENT SYSTEMS 0 CO N IMPROVEMENTS/INFRASTRUCTURE RIVER CITY CENTRE IMPROVEMENTS RCC CLOSEOUT 1,815.00 CRAWFORD DOOR SALES CO O O Lri w LL LL 0 V1 DARE FINES 2130.6202 DARE SUPPLIES FOR PROGRAM 880.74 CREATIVE PRODUCTS SOURCING, IN C.O. CHARGE PAYABLE ESCROW FUND D R HORTON EROSION CONTROL PAYABLE ESCROW FUND BLDR 000168 1850 ATTENBOROUGH D R HORTON RESID LANDSCAPE PAYABLE ESCROW FUND D R HORTON ✓ V1 O O 1, 0, O O O V1 O O oo O O O co O Ln O M V1 V, W W J J d 0 d 0 VI V V1 V1 z z W W u O 00 M O DALCO INC COMMUNITY CENTER 0674.6202 DALCO INC O W O EQUIPMENT REPAIR & MAINTENANCE W LJ- 0441.6240 203.13 DALCO INC 4- 0 N v PCS aq Council Check Register 0 Total Amount M O N EQUIPMENT I.S. FUND 7800.1740 PARK INTERNAL SERVICE SK1441 NEW GATOR 4,499.25 DEERE & COMPANY w N 0 w COMMUNITY CENTER 0674.6367 817.06 DICKS SANITATION SERVICES INC ID r UNIFORMS/CLOTHING COMMUNITY CENTER 0674.6212 168.00 EDGE TEK HOCKEY LLC O 0 ID 1.0 UNIFORMS/CLOTHING COMMUNITY CENTER 0674.6212 NEW HEAD GUARD TANKS 425.00 EDGE TEK HOCKEY LLC 0 0 vi N C.O. CHARGE PAYABLE ESCROW FUND EROSION CONTROL PAYABLE ESCROW FUND 0 N N N 00 00 N O O O O 00 CO SH102417 8160 OLD CARR CT N 5,615.67 EHRLICH DESIGN BUILDERS SH102417 8160 OLD CARR CT N 2,970.00 EHRLICH DESIGN BUILDERS CON FERENCE/SCHOOL/TRAIN ING-ALL w u J 0 a r 00 0 CS44 EKIT TRAINING 595.00 E-KIT TRAINING 0 0 00 00 w w J J d d d d w w CC CC LL LL 0321.6202 V V V V V V V < < < < < < < z z z z z z z I- I- F I- I- I- I- z z z z z z z 06 .6 025 06 .5 o cc cc 0 cc co co o d • d • d • d • d a a CC 0 0 CC 0 CC CC H H H H H H I- z z z z z z z w w w w w 00 w w 00 00 w 0 0 w w d • d • d • d • d J d d J J d — — d 0_ a0-aaa= aa> w w w w w 00 w w to to w w w w u u u u J J J J w O 0 O 0 0_ LL LL a LL ENGINEERING w w w w CC 0 w w I- I- J J V) VI LL LL r V V N O V N 0 0 N N N N N N N N N N u u u M 00 00 00 0 V 00 V V V 0 0 0 0 0 0 0 0 0 0 Y Y u V V O 0 0 H H I- (-1 ZZZZZZZZZZ (473.30) FACTORY MOTOR PARTS 38.25 FACTORY MOTOR PARTS 108.03 FACTORY MOTOR PARTS 54.45 FACTORY MOTOR PARTS 322.46 FACTORY MOTOR PARTS 88.92 FACTORY MOTOR PARTS 38.25 FACTORY MOTOR PARTS 54.45 FACTORY MOTOR PARTS 279.10 FACTORY MOTOR PARTS 154.44 FACTORY MOTOR PARTS EQUIPMENT REPAIR & MAINTENANCE SEWER MANAGEMENT 7711.6240 SK1410 HOSE SK1332 BEARING 5,034.00 FLEXIBLE PIPE TOOLS & EQUIPMEN O M 0 1) UNIFORMS/CLOTH ING INSPECTION 0331.6212 159.95 HANSEN, DARREN 0) w J d CL 01 COMMUNITY CENTER 0674.6202 2,250.89 HAWKINS, INC Page 259 of 266 Council Check Register Total Amount cc a 0621.6222 SMALLL ENGINE FUEL 75.98 HENNEN'S AUTO SERVICE CTR BUILDING REPAIRS & MAINTENANCE ICE ARENA HUEBSCH CO BUILDING REPAIRS & MAINTENANCE COMMUNITY CENTER HUEBSCH CO BUILDING REPAIRS & MAINTENANCE PARK SERVICES HUEBSCH CO c0 Ol M O N 'f O • u o 0 N u m BUILDING INSPECTION 0333.6202 105.80 INDIGO SIGNS In VI VI VI v, VI LLJ LLJ LU LLJ LLJ LLJ J J J J J J d d d d d d O _ d d o d d L COMMUNICATIONS Y w CC J - LL in J O CC ✓ O LL INSPECTION UNALLOCATED NNNNNN O O O O O 0 N N N N N N u Lfl N M rn N m m m m 0 0 0 0 0 BATTERIES POLICE DEPARTMENT vi Lri Lri LA- Lri Lri ZZZZZZ O 0 0 0 0 0 > > > > > > J J J J J J O O O O O O VI VI V1 VI VI VI W W W LU W W V V V V V LL u L.L LL U U u_ LL u Ll Ll Ll O O O O O O LLJ LLJ LU LLJ LLJ LLJ > > > > > > Q Q Q Q Q Q O 0 0 0 0 0 ZZZZZZ ZZZZZZ CO M d O N O 03°M N Oi O Ln N O Lc; Oi ri to Le; o O w OFFICE SUPPLIES UNALLOCATED 95.49 INNOVATIVE OFFICE SOLUTIONS, L rn BUILDING REPAIRS & MAINTENANCE m rn 0 NEW BATTIER CHARGER 1,720.28 INTERSTATE POWER SYSTEMS INC co N h BUILDING REPAIRS & MAINTENANCE w CC 0 C.O. CHARGE PAYABLE ESCROW FUND 8040.2370 BLDC 016633 491 CITATION DR 3,250.00 JORGENSON CONSTRUCTION INC O 0 ENGINEERING/DESIGN CONSULTANTS STS24-001 NW STORM BMP RETROFI 6960.6312 20,114.79 KIMLEY-HORN & ASSOCIATES INC EQUIPMENT LEASES SURFACE WATER MANAGEMENT 7731.6420 GRADER ATTACHMENT RENTAL 750.00 LANO EQUIPMENT INC O N h C.O. CHARGE PAYABLE ESCROW FUND 8040.2370 SH097140 7550 WATERLILLY WAY 750.00 LENNAR EROSION CONTROL PAYABLE ESCROW FUND m N CO SH097140 7550 WATERLILLY WAY 1,000.00 LENNAR RESID LANDSCAPE PAYABLE ESCROW FUND 8040.2372 SH097140 7550 WATERLILLY WAY 1,500.00 LENNAR 0 M Page 260 of 266 Council Check Register 0 Total Amount PROFESSIONAL SERVICES RECREATION PROGRAMS EGG HUNT LLAMAS 400.00 LLAMA MAMA MN PROFESSIONAL SERVICES ADMINISTRATION 0121.6327 LOBBYING SERVICES 3,166.66 LOCKRIDGE GRINDAL NAUEN PLLP CO O M MEMBERSHIPS COMMUNITY CENTER 0674.4762 REFUND MEMBERSHIP 194.52 LOVIK, SUSAN BUILDING REPAIRS & MAINTENANCE BUILDING REPAIRS & MAINTENANCE BUILDING REPAIRS & MAINTENANCE BUILDING REPAIRS & MAINTENANCE V V V V V a a a a Q z z z z z F- E- F- F- F- z z z z z 00 00 00 00 0 a a a a a lL IL lL lL l,J CC CC CC CC CC w w w w w w w w w w w w Z Z Z Z Z w w w w J J J J J J J J J J J J 0 0 0 0 0 J J J J d 0_ 0_ 0_ 0_ 0_ CL d d d d d J J J J J d d d d CL 0_ 0_ 0_ 0_ 0_ CL 0_ 0_ d d CL d d d d 10 (0 (0 (0 (0 (0 00 (0 (0 (0 10 10 0 0 0 0 0 = (0 10 In In V1 V7 in in V7 V1 in in In in Co co Co Co co in in in in V1 in 00 (0 uJ uJ u, uJ I I I 11- 1- i- J J J J W W W w w w Q¢ Q Q 1(0 F LL LL LL LL In In In SNOW & SAND EQUIPMENT REPAIR & MAINTENANCE CC CC CC CC CC H H H 1- H z z z z z W W W W W V v V V v ZZZZZ aa a aaaaaaa a a a O O O Q O In In In In N N N N N N N N N N N N In In V1 In In O O O O O O O O O O O O m m m m N N N 01 N 01 N N N N N N m m m m m O O O O O O O O O O O O O O O O O O O CO00 00 00 N N N N N N N N N N N N N N N N N dr dr • O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O LIGHT REPAIR IN SHOP 75.96 LOWE'S HOME CENTERS, LLC LIGHT REPAIR IN SHOP (37.98) LOWE'S HOME CENTERS, LLC LIGHT REPAIR IN SHOP (37.98) LOWE'S HOME CENTERS, LLC LIGHT REPAIR IN SHOP 75.96 LOWE'S HOME CENTERS, LLC CONCRETE SAW FILTERS 160.48 LOWE'S HOME CENTERS, LLC CONCRETE SAW FILTER (47.48) LOWE'S HOME CENTERS, LLC CONCRETE SAW FILTER (47.49) LOWE'S HOME CENTERS, LLC 66.48 LOWE'S HOME CENTERS, LLC SPARE LOCKS 92.16 LOWE'S HOME CENTERS, LLC SPLASH PAD 20.55 LOWE'S HOME CENTERS, LLC 32.06 LOWE'S HOME CENTERS, LLC 33.94 LOWE'S HOME CENTERS, LLC LOWE'S HOME CENTERS, LLC SHOP WELDER LOWE'S HOME CENTERS, LLC NEW SAFETY FENCING PALLETS 56.98 LOWE'S HOME CENTERS, LLC QUARRY CHANGING STATIONS LOWE'S HOME CENTERS, LLC LIONS BATHROOM 57.39 LOWE'S HOME CENTERS, LLC HUBER LIGHTS 20.86 LOWE'S HOME CENTERS, LLC FURNACE FILTERS 21.82 LOWE'S HOME CENTERS, LLC HUBER LIGHTS 20.86 LOWE'S HOME CENTERS, LLC CHANGING STATIONS 56.98 LOWE'S HOME CENTERS, LLC 0674.6202 LOWE'S HOME CENTERS, LLC LOWE'S HOME CENTERS, LLC 0674.6202 34.64 LOWE'S HOME CENTERS, LLC 0674.6202 15.26 LOWE'S HOME CENTERS, LLC 0674.6240 12.60 LOWE'S HOME CENTERS, LLC PROFESSIONAL SERVICES RECREATION PROGRAMS 0679.6327 WINTER B-BALL CLINIC 1,332.00 LYNCH CAMPS, INC IMPROVEMENTS/INFRASTRUCTURE RIVER CITY CENTRE IMPROVEMENTS RCC CLOSEOUT 7,002.35 MEISINGER CONSTRUCTION CO INC w J CL 0 a 0621.6202 49.97 MENDEN, TYLER 4- 0 0 v 0_ Page 261 of 266 Council Check Register 0 0 O 0 _rum J w Total Amount IMPROVEMENTS/INFRASTRUCTURE RIVER CITY CENTRE IMPROVEMENTS Ln O 0 M N RCC CLOSEOUT 18,752.90 MINNEAPOLIS GLASS CO 0 N n PROFESSIONAL SERVICES RECREATION PROGRAMS 0679.6327 GOAT VENDOR FOR EGG HUNT 900.00 MN RADON MITIGATION LLC PROFESSIONAL SERVICES EDA MANAGEMENT ENTREPRENEURIAL STRATEGY MOMENTEUM STRATEGIES PROFESSIONAL SERVICES EDA MANAGEMENT ENTREPRENEURIAL STRATEGY MOMENTEUM STRATEGIES O O 0 O O r o O ao O M N PROFESSIONAL SERVICES v O 0 0311.6327 BACKGROUND FOR EMPLOYEES 24.00 MULTIHOUSING CREDIT CTL 0 0 N PROFESSIONAL SERVICES U 0 0 m m O INTERPRETATION 24001221 320.00 MURAGURI, GEOFFREY W W w W W W W W w W W W W W w W W w W W V U V V V V V V V V V U V V V U V V V V Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z z z z z z z z z z z z z z z z z z z z z W LU W LU W W UJ LUUJ LU W W W W W W W UJ UJ LUE- F F- E- F F E- F F- E F F- E- F F- E- F- F- E- F- z z z z z z z z z z z z z z z z z z z z 06 06 06 06.6 06 0 .6.6 06 06 06.6.6 06 06.6 06 cc cc cc cc ce ce cc cc cc cc cc ce ce ce cc cc cc cc aaaaaaaaa00a aaaaaa0a W W w LU W W W W w LU W W W W w W W w W W CC CC CC CC CC 0C CC NY De ct ct ct cC NY NY I- I- I- I- I- I- I- I- I- I- I- I- I- I- I- I- I- I- I- I- Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z W W w W W W W W to W W W W (o ut W W w W W W W W W LU W d d 0_ 0_ d d 0_ 0_J d 0_ d 0_J J d d d d d 0_0 0_ d 0_ - - d d a a a a 0'0'0'0'= o-aaa> > aao'o- ao-o'a W W uJ LU W W UJ W V) UJ LU W W V) V) W W UJ W W UJ UJ W W W W W W W W W H H H H U U U U U U U U W W W W F F Y Y Y J J J J J J J J W LU W W W LU W CC Ct CC O O O O O 0 O O= I- F H I- J `J << d NZ d d d d d d U V) V) V) V) LL LL d d d SEWER MANAGEMENT SEWER MANAGEMENT SURFACE WATER MANAGEMENT SURFACE WATER MANAGEMENT SURFACE WATER MANAGEMENT 0 O O O O O O O N O O O ONNO 0 0 O O O O O v v v v v v d O v v v v O O v v v v v v N N N N N N N N N N N N N N N N N N N N N N N N N N N N 7 7 N N N M M M o M M M M M M M 00'7'7 7 7 v v LO n N N r- N N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N n N N NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO 01 0 0 NE PARTS CO FLOOR DRY NE PARTS CO r N 01 0 00 Y Y to tr, NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO BRAKE LATHE SILENCER NE PARTS CO NE PARTS CO NE PARTS CO BOB - FLOOR MATS NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO NE PARTS CO NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU NAPA GENU 0 ^ M N L!1 n 00 n i0 l0 O N. N. LI) N N 00 01 N. 00 Lf) N 00 Vl O N O Ul M l0 O r N O r N O n M O r 0 v.4 N O N M 00 l0 N M 4 4 V1 M Vl M 4 l0 M M rn N 0 00 00 0 0 N 7 01 N 00 01 N M O N r N r PROFESSIONAL SERVICES 700.35 OFFICE OF MN.IT SERVICES Council Check Register 0 Total Amount N O O EQUIPMENT REPAIR & MAINTENANCE SURFACE WATER MANAGEMENT 7731.6240 SK1393 TIRE REPAIR 71.00 POMPSTIRE O n EQUIPMENT REPAIR & MAINTENANCE COMMUNITY CENTER 0674.6240 44.90 PUSH PEDAL PULL, INC O O EQUIPMENT REPAIR & MAINTENANCE ICE ARENA 0673.6240 779.50 R&R SPECIALTIES OF WISCONSIN I 0 N n h C.O. CHARGE PAYABLE ESCROW FUND 8040.2370 SH094891 1421 AMBERGLEN CIR 11,700.00 RICE LAKE CONTRACTING EROSION CONTROL PAYABLE ESCROW FUND N M N O 0 CO SH094891 1421 AMBERGLEN CIR 1,000.00 RICE LAKE CONTRACTING O O O n BUILDING REPAIRS & MAINTENANCE z w cc W U 432.10 ROBERT B HILL CO O a IMPROVEMENTS/INFRASTRUCTURE RIVER CITY CENTRE IMPROVEMENTS 00 CO N O RCC CLOSEOUT 5,211.22 RTL CONSTRUCTION INC 0 00 0 MAYOR & COUNCIL 0 0 O SCALE ANNUAL FEE 20,000.00 SCOTT CO TREASURER SWMDTF BUY ACCOUNT SWMDTF - STATE GRANT 8025.1030 (2,232.03) SCOTT CO TREASURER EXTRAORDINARY ITEM SWMDTF- FORFEITURES 0 00 CO 00 227,935,36 SCOTT CO TREASURER EQUIPMENT REPAIR & MAINTENANCE 1- w w 1- 0 0421.6240 SK1354-DUPLICATE TABS VIN:5923 14.50 SCOTT CO TREASURER DEPUTY REGI 0 EQUIPMENT REPAIR & MAINTENANCE w u J 0 a 031 1.6240 16.25 SCOTT CO TREASURER DEPUTY REGI N O EQUIPMENT REPAIR & MAINTENANCE w 0 J 0 0 MO S K 1026- TABS; V I N: 0423 16.25 SCOTT CO TREASURER DEPUTY REGI N N O CIF22-003 DOWNTOWN IMPROVEMENT ENGINEERING/DESIGN CONSULTANTS 6926.6312 INVOICE #5 5,363.04 SEH INC CD vi PAYMENT TO FIRE RELIEF 00 CC LL 0321.6630 SUPPLEMENTAL BENEFITS 1,000.00 SHAKOPEE FIRE RELIEFASSN O DEPOSITS PAYABLE ESCROW FUND ESCROW RELEASE 5,000.00 SHAKOPEE PUBLIC SCHOOL DIST 72 0 0 O O N Page 263 of 266 Council Check Register 0 Total Amount PROFESSIONAL SERVICES PROFESSIONAL SERVICES w w w w CC CC STREET LIGHT REPAIR 4,238.65 SHAKOPEE PUBLIC UTILITIES 3,779.29 SHAKOPEE PUBLIC UTILITIES a O 00 PROFESSIONAL SERVICES PERSONNEL -PAYROLL 6.28 SHRED RIGHT - A ROHN INDUSTRI PROFESSIONAL SERVICES RECORDS IMAGING 0134.6327 6.29 SHRED RIGHT - A ROHN INDUSTRI PROFESSIONAL SERVICES w V z z LL 0151.6327 6.28 SHRED RIGHT - A ROHN INDUSTRI CO CO O PROFESSIONAL SERVICES V J 0 a 0311.6327 SHREDDER FOR POLICE DEPT. 44.75 SHRED RIGHT - A ROHN INDUSTRI 0) 7 CONFERENCE/SCHOOL/TRAINING-ALL w LL r m 500.00 SIMON, JOE 0 0 O N Y Y CC CC Q Q a a 0621.6202 IRRIGATION SUPPLIES 97.49 SITEONE LANDSCAPE SUPPLY 0621.6202 IRRIGATION SUPPLIES 2,569.86 SITEONE LANDSCAPE SUPPLY EQUIPMENT I.S. FUND 7800.1740 SHOP INTERNAL SERVICE SHOP LIFTS 88,678.41 STERTIL-KONI USA INC O n O CO UNIFORMS/CLOTHING V J 0 a m WILLIS UNIFORM 313.96 STREICHER'S PROFESSIONAL SERVICES w LL 0321.6327 SUMMIT FIRE EXTINGUISHERS 727.40 SUMMIT FIRE PROTECTION 0 N ti EQUIPMENT REPAIR & MAINTENANCE EQUIPMENT REPAIR & MAINTENANCE H F W W W W J J LL LL 0441.6240 STOCK PARTS 172.74 TERMINAL SUPPLY CO 0441.6240 SHOP STOCK 403.19 TERMINAL SUPPLY CO O N N EQUIPMENT REPAIR & MAINTENANCE SURFACE WATER MANAGEMENT 7731.6240 SK1393 PARTS 27.56 TITAN MACHINERY EQUIPMENT REPAIR & MAINTENANCE SURFACE WATER MANAGEMENT 7731.6240 SK1325 PARTS 147.05 TITAN MACHINERY O PROFESSIONAL SERVICES U J 0 a 0311.6327 CASE 24004170 25.00 T-MOBILE USA INC O N N PROFESSIONAL SERVICES PROFESSIONAL SERVICES � 0 _z _z Z Z z z Q Q J J a a GRAVEL PIT EAW GRAVEL PIT EAW O N N O UNIFORMS/CLOTHING INSPECTION 0331.6212 132.72 VALLEY SPORTS •71- 4- 0 m v b0 Page 264 of 266 Council Check Register .Q 0 N B M Total Amount N N M SOFTWARE CH UPS YEARLY MAINTENANCE 2,651.00 VERTIV CORPORATION 0 CO N MATERIALS FABRIC FOR TREES 380.00 WHEELER LUMBER LLC O co ENGINEERING/DESIGN CONSULTANTS CIF25-001 FD PAVEMENT RECON 6943.6312 968.00 WSB & ASSOC INC EQUIPMENT REPAIR & MAINTENANCE 0441.6240 SHOP FLOOR CLEANER 301.86 ZEP SALES & SERVICES SUBSCRIPTIONS/PUBLICATIONS EDA MANAGEMENT 0 COMPANY DATABASE 10,000.00 ZOOM INFO TECHNOLOGIES LLC 1,227,958.33 GRAND TOTAL Page 265 of 266 Funds transferred electronically March 20, 2024 to April 2, 2024 PAYROLL $434,723.71 FIT/FICA $128,296.91 STATE INCOME TAX $27,854.93 PERA $121,831.76 HEALTH CARE SAVINGS PLAN $13,895.43 HEALTH SAVINGS ACCT $2,183.33 NATIONWIDE DEF COMP $7,150.13 MISSION SQUARE $4,995.25 MSRS $5,640.79 JOHN HANCOCK $3,117.94 Tax Levy (MN Revenue) $0.00 Child Support $338.71 ALERUS $492.20 Medica AFLAC NIS $4,033.49 METLIFE Total $754,554.58 Page 266 of 266