HomeMy WebLinkAboutApril 04, 2023 - Council PacketF "n,,
Shakopee City Council
April 4, 2023
7:00 PM
City Hall, 485 Gorman St.
Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business,
cultural and recreational opportunities in a safe, welcoming and attractive environment for residents and
visitors.
Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable
community. We commit to doing this cost-effectively, with integrity and transparency.
Key strategies:
1. Financial stability
2. Enhancing community strengths
3. Effective public services
4. Communication
Mayor Matt Lehman presiding
1. Ro11 Ca11
2. Pledge of Allegiance
3. Approval of Agenda
4. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
A. Administration
*4. A.1. *City Council Minutes
B. Engineering
*4. B.1. *Municipal State Aid Street Funds Advancement
C. Parks and Recreation
*4. C.1. *2023 Concession Agreements
*4. C.2. *ASG Coaches and Locker Room Rental Agreement
D. Planning and Development
*4. D.1. *Contract with WSB for Feasibility Study for a Possible Underpass under
Page 1 of 149
CH78
*4. D.2. *Set a Public Hearing Date for April 18, 2023 for Possible Business
Subsidy
E. Public Works
*4. E.1. *2023 Trail Sealcoating
*4. E.2. *Purchase Equipment - Two Admin Vehicles for Police Department
*4. E.3. *2023 Sanitary Sewer and Storm Sewer Televising
5. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides
an opportunity for the public to address the Council on items which are not on the
agenda. Comments should not be more than five minutes in length. The Mayor may
adjust that time limit based upon the number of persons seeking to comment. This
comment period may not be used to make personal attacks, to air personality
grievances, to make political endorsements or for political campaign purposes. Council
Members will not enter into a dialogue with citizens, and questions from Council will
be for clarification only. This period will not be used to problem solve issues or to
react to the comments made, but rather for informational purposes only.
6. Business removed from consent will be discussed at this time
7. Recess for Economic Development Authority Meeting
8. Reconvene
9. General Business
A. Administration
9. A.1. SandVenture Discussion/Direction
10. Reports
10.ACity Bill List
10.B.Liaison & Administration Reports
11. Other Business
12. Adjournment to Tuesday, April 18, 2023 at 7p.m.
Page 2 of 149
*4.A.1.
Shakopee City Council
April 4, 2023
FROM: Lori J. Hensen, City Clerk
TO: Mayor and Council Members
Subject:
City Council minutes from March 21, 2023.
Policy/Action Requested:
Approve the minutes of March 21, 2023.
Recommendation:
Approve the minutes of March 21, 2023.
Discussion:
Budget Impact:
ATTACHMENTS:
March 21, 2023
Page 3 of 149
Shakopee City Council Minutes
March 21, 2023
7:00 PM
City Hall, 485 Gorman St.
Mayor Matt Lehman presiding
1. Ro11 Ca11
Present: Mayor Matt Lehman, Councilmembers Jay Whiting, Angelica Contreras, Jim
DuLaney, Terry Joos
Staff Present: City Administrator Bill Reynolds, City Attorney Rachel Tierney, Finance
Director Nate Reinhardt, Interim City Engineer John Bradford, Chief of Police Jeff Tate,
Planning/Development Director Michael Kerski, Park/Recreation Director Jay Tobin
2. Pledge of Allegiance
3. Special Presentation
3.A. Resolution of Appreciation - Captain Chris Dellwo
Councilmember Jay Whiting made a motion to approve Resolution R2023-035, a
resolution expressing appreciation for and accepting the retirement and resignation of
Captain Chris Dellwo and honoring him for his 28 years of service to the City of
Shakopee, seconded by Councilmember Terry Joos and the motion passed.
0-5
Nays: Contreras, DuLaney, Joos, Lehman, Whiting
Councilmember Jay Whiting made a motion to rescind the previous motion, seconded
by Councilmember Terry Joos and the motion passed.
5-0
Councilmember Terry Joos made a motion to approve Resolution R2023-035, a
resolution expressing appreciation for and accepting the retirement and resignation of
Captain Chris Dellwo and honoring him for his 28 years of service to the City of
Shakopee, seconded by Councilmember Jim DuLaney and the motion passed.
4 - 1 Nays: Lehman
4. Approval of Agenda
Reynolds corrected item 5.A.1. the memo states the minutes of March 21, 2023 when it is
the minutes of March 7, 2023 that are being approved.
Page 4 of 549
Councilmember Angelica Contreras made a motion to approve the amended
agenda, seconded by Councilmember Terry Joos and the motion passed.
5-0
5. Consent Business - (All items listed in this section are anticipated to be routine. After
a discussion by the Mayor there will be an opportunity for members of the Council to
remove any items from the consent agenda for individual discussion. Those items
removed will be considered following the Public hearing portion of the agenda. Items
remaining on the Consent Agenda will not be discussed and will be approved in one
motion.)
Joos removed 5.A.3., 5.A.4. and 5.C.1. for further discussion.
Lehman removed 5.B.1. for acknowledgment for the generous donations.
Councilmember Jim DuLaney made a motion to approve the modified consent agenda,
seconded by Councilmember Angelica Contreras and the motion passed.
5-0
A. Administration
*5. A.1. *City Council Minutes
Approve the minutes of March 7, 2023. (Motion was carried under consent agenda)
*5. A.2. *Approve On -Sale and Sunday Liquor Licenses for Global Restaurants Inc.
dba Kabob by Dangerfield's
Approve on -sale and Sunday liquor licenses for Global Restaurants Inc. dba Kabab
by Dangerfield's located at 1555 1st Avenue East. (Motion was carried under consent
agenda)
*5. A.3. *Bureau of Justice Assistance's Comprehensive Opioid, Stimulant, &
Substance Use Program grant
Councilmember Terry Joos made a motion to adopt Resolution R2023-038,
approving an application to the Bureau of Justice Assistance's (BJA) Comprehensive
Opioid, Stimulant, & Substance Use Program (COSSUP) grant., seconded by
Councilmember Jim DuLaney and the motion passed.
5-0
*5. A.4. *US Department of Justice Office of Community Oriented Policing
Services' Law Enforcement Mental Health and Wellness Program grant
Councilmember Teny Joos made a motion to Adopt Resolution R2023-040,
Page of 549
approving an application to the US Department of Justice (DOJ) Office of
Community Oriented Policing Services' (COPS) Law Enforcement Mental Health
and Wellness LEMHW) grant, seconded by Councilmember Angelica Contreras and
the motion passed.
5-0
B. Parks and Recreation
*5. B.1. *Acceptance of Donation and Sponsorship Funds
Councilmember Terry Joos made a motion to approve Resolution No. R2023-031,
accepting Donation and Sponsorship Funds for Recreation Programs, seconded by
Councilmember Jim DuLaney and the motion passed.
5-0
C. Planning and Development
*5. C.1. *Minnesota Department of Natural Resources' Outdoor Recreation grant
Councilmember Terry Joos made a motion to adopt Resolution R2023-037,
approving an application to the Minnesota Department of Natural Resources' (DNR)
Outdoor Recreation grant, seconded by Councilmember Jay Whiting and the
motion passed.
5-0
D. Police
*5. D.1. *Surplus Property
Declare two forfeited vehicles as surplus property and authorize disposal. (Motion
was carried under consent agenda)
*5. D.2. *Appointment of Jamie Pearson to the Rank of Captain
Appoint Jamie Pearson to fill the vacant captain's position. (Motion was carried under
consent agenda)
E. Public Works and Engineering
*5. E.1. * Acquisition of Easements from T and D Elander II LLC
Adopt Resolution R2023-040 authorizing the acquisition of certain easements from T
and D Elander II, LLC. (Motion was carried under consent agenda)
*5. E.2. * Recycling Grant for Clean -Up Days
Approve the Scott County sub -grant program participation and funding and
authorize execution of the Recycling Program Agreement for 2023. (Motion was
carried under consent agenda)
*5. E.3. * Public Works Employee Hire - Street Supervisor Position
Page 8 of 549
Approve the hiring and pay grade 180 step 7 ($102,190, Exempt) of Jamie Theis for
the open Street/Utility Supervisor role. (Motion was carried under consent agenda)
*5. E.4. *2020 Cured -In -Place Sewer Pipe Lining Project
Adopt Resolution R2023-036, accepting work on the 2020 Sewer Service Lateral
Pipe Rehabilitation Project, SEWER-20-003, and authorize final payment in the
amount of $65,598.69. (Motion was carried under consent agenda)
*5. E.S. * United Properties Access Modification Agreement
Approve the Access Modification Agreement with United Properties. (Motion was
carried under consent agenda)
*5. E.6. * JPA for Roadway Pavement Maintenance
Adopt Resolution R2023-041, authorizing the City of Shakopee's annual maintenance
for roadway sealcoat, crack sealing, pavement markings and fog sealing and a portion
of the 2023 Pavement Rehabilitation Project CIF-23-011 in the amount of $623,550
to be awarded as part of the 2023 South Metro Joint Powers Agreement
contract. (Motion was carried under consent agenda)
6. RECOGNITION OF INVOLVED RESIDENTS BY CITY COUNCIL - Provides
an opportunity for the public to address the Council on items which are not on the
agenda. Comments should not be more than five minutes in length. The Mayor may
adjust that time limit based upon the number of persons seeking to comment. This
comment period may not be used to make personal attacks, to air personality
grievances, to make political endorsements or for political campaign purposes. Council
Members will not enter into a dialogue with citizens, and questions from Council will
be for clarification only. This period will not be used to problem solve issues or to
react to the comments made, but rather for informational purposes only.
7. Business removed from consent will be discussed at this time
See items 5.A.3., 5.A.4., 5.B.1., and 5.C.1.
8. General Business
A. Administration
8. A.1. Monthly Financial Review- February 2023
Informational only
Page 4 of 549
B. Planning and Development
8. B.1. Review of Plans for SandVenture
Councilmember Jay Whiting made a motion to direct staff to bring back information
what it would take to bring it to a referendum, seconded by Councilmember Jim
DuLaney and the motion passed.
5-0
8. B.2. Lease with Tommy's Malt Shop for SandVenture
Councilmember Terry Joos made a motion to withdraw lease with Tom's Malt Shop,
seconded by Councilmember Jay Whiting and the motion passed.
5-0
9. Reports
9.A. City Bill List
Informational only
9.B. Liaison & Administration Reports
10. Other Business
11. Adjournment to Tuesday, April 4, 2023 at 7 p.m.
Councilmember Jay Whiting made a motion to adjourn to Tuesday, April 4, 2023 at
7:00 pm, seconded by Councilmember Angelica Contreras and the motion passed.
5-0
Page 8 of 549
*4.B.1.
Shakopee City Council
April 4, 2023
FROM: John Bradford, Interim City Engineer
TO: Mayor and Council Members
Subject:
Municipal State Aid Street Funds Advancement.
Policy/Action Requested:
Adopt Resolution R2023-042, applying for an advance of Municipal State Aid (MSA)
funds.
Recommendation:
Adopt Resolution R2023-042.
Discussion:
This Council item is related to asking MnDOT for an advance on the annual construction
allocation for the Municipal State Aid System (MSA).
The MSA funding mechanism allocates money to cities with populations over 5,000 based
on their population and the needs of the streets identified as State Aid Streets. In 2023, the
city received an allocation of approximately $1.7 million for construction. An additional
allocation of $572,000 is received annually for general roadway maintenance.
In 2023, the City is constructing three projects that are eligible for funding through the
Municipal State Aid System (MSA): Hwy 169 Pedestrian Bridge, Traffic Signal
Improvements at Fuller & CSAH 16, and Traffic Signal Improvements at CSAH 101 &
Shenandoah Drive. The total eligible costs of these projects is approximately $4.8 million.
MnDOT allows cities to apply for an advance on the anticipated construction allocations up
to $4 million for projects being constructed in the current year. Because of our existing
balance (approximately $2.3 million) this resolution applies for approximately $2.5 million
as an advance. This amount is paid back with the approximate $1.7 million we receive each
year until paid off.
Budget Impact:
Page 9 of 149
If approved the funds would be transferred from the state aid account to the city. The
benefit to the city is that money would be available prior to construction and the city would
have an opportunity to earn interest on these funds. The city's current checking account
interest rate is 4.49 percent.
An advance can be applied for each year so long as the cumulative amount advanced is less
than $4 million.
In looking at the 2023 thru 2027 CIP, it appears that there are projects that would be
eligible for advances in 2024, 2025 and 2026 without exceeding the $4 million cap.
ATTACHMENTS:
o Resolution R2023-042
o MSA Advance Guidelines
Page 10 of 149
RESOLUTION R2023-042
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA
APPLYING FOR AN ADVANCE OF MUNICIPAL STATE AID (MSA) FUNDS
WHEREAS, the Municipality of Shakopee is planning to implement Municipal State Aid Street
Project(s) in 2023 which will require State Aid funds in excess of those available in its State Aid
Construction Account; and,
WHEREAS, said municipality is prepared to proceed with the construction of said project(s) through
the use of an advance from the Municipal State Aid Street Fund to supplement the available funds in their
State Aid Construction Account; and,
WHEREAS, the advance is based on the following determination of estimated expenditures:
Account Balance as of date March 27, 2023 $2,366,362.03
Less estimated disbursements:
Project # 166-594-001 $3,678,255.18
Project # 116-117-004 $ 400,000.00
Project # 166-125-002 $ 800,000.00
Project # $
Bond Principle (if any) $
Project Finals (overruns -if any) $
Other $
Total Estimated Disbursements $4,878,255.18
Advance Amount (amount in excess of acct balance) $2,511,893.15
WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of
Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b; and,
WHEREAS, the Municipality acknowledges advance funds are released on a first -come -first -serve
basis and this resolution does not guarantee the availability of funds.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA
AS FOLLOWS: That the Commissioner of Transportation be and is hereby requested to approve this
advance for financing approved Municipal State Aid Street Project(s) of the Municipality of Shakopee,
MN in an amount up to $2,511,893.15. I hereby authorize repayments from subsequent accruals to the
Municipal State Aid Street Construction Account of said Municipality from future year allocations until
fully repaid.
Page 11 of 149
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 4th day of
April 2023.
Prepared by:
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Matt Lehman
Mayor of the City of Shakopee
ATTEST:
Lori Hensen
City Clerk
Page 12 of 149
DEPARTMENT OF
TRANSPORTATION
Municipal State Aid Construction Account AdvanceGuidelines
State Aid Advances
Minnesota Statutes 162.14, Subd. 6 provides for municipalities to make advances from future year's allocations
for the purpose of expediting construction. This process not only helps reduce the construction cash balance, but
also allows municipalities to fund projects that may have been delayed due to funding shortages.
The formula used to determine the annual amount available for advances will be between 20% and 25% of the
January MSAS Construction allocation, influenced by the current construction cash balance, expenditures trends,
repayments of previous advances, etc.
General Guidelines and Process for State Aid Advances from MSAS Construction Allocation
1. In October, the District State Aid Engineers (DSAE's) will solicit state aid cities for their preliminary
proposed advances for the upcoming year. The DSAE's will prioritize the preliminary advance requests
within their respective districts and submit to the Deputy State Aid Engineer, who will prioritize the
requests on a statewide basis.
2. In early January, State Aid will determine the amount available for advances in that calendar year. The
formula used to determine the annual amount available for advances will be between 20% and 25% of the
January MSAS Construction allocation, influenced by the current construction cash balance, expenditures
trends, repayments of previous advances, etc.
3. In mid -January, the Deputy State Aid Engineer will contact agencies that submitted preliminary advance
requests with information on which preliminary advances likely can be approved. If all preliminary
advance requests likely cannot be approved, this communication will be accompanied by a prioritized list
of remaining preliminary advance requests. A generalized communication will also be sent to all state aid
cities regarding the status of the advance program.
4. If all anticipated advances likely cannot be approved, the Deputy State Aid Engineer and District State Aid
Engineers will convene monthly to review the available balance and consider approving additional
advance requests based on the priority list. Local agencies can submit additional requests throughout the
year, and they will be approved immediately if possible, or they will be prioritized along with the
remaining advance requests.
5. The submittal of preliminary advance requests in October/November does not constitute an official
advance request approval. Municipalities must submit a State Aid Advance Resolution authorizing the
advance by their city council. The correct resolution must be used for each advance type and there are
sample resolutions for each on the MnDOT State Aid Finance (SAF) webpage. Requests are good only for
the year requested (cannot be submitted for multiple years) and void at 12/31 of that year.
Municipal State Aid Construction Account Advance Guidelines 1
Page 13 of 149
Advances are not limited to the projects listed on the resolution, and the resolution itself does not guarantee that
funds will be held. If a city decides they need a guarantee that the funds will be held (typically when a city is sure
it will complete a project and is certain it will need an advance), it can submit a "Request to Reserve Advance
Funds" to ensure funds will be available for their project. If a request to reserve funds is not submitted, project
payments are processed in the order received by SAF until the maximum advance amount is reached. Advances
are repaid from next year's allocation until fully repaid.
Sample Advance Resolutions and Request to Reserve Funds can be obtained from SAIF Forms _&.. soll t pms
we.lb.p...age. E-mail completed forms to yourDSAE for review, and after DSAE approval, email to Mohamed Farah at
moharned.m.farah@state.mn.us in MnDOT State Aid Finance.
Prioritization
In general, priority projects include, but are not limited to, projects where agreements have mandated the city's
participation, projects with advanced federal aid, bond principal payments, large agency projects which require
multiple years of allocation, and other high priority projects. Small overruns and funding shortfalls may be funded
but do require MnDOT State Aid approval. Municipalities with prior advances, and still repaying, will have their
advance request considered a lower priority.
Advance Limitations
Statutory
None, reference O' 1..r esota Statutes 1.62..14 Subd 6.
State Aid Rules
None, reference State Aii_d.. Rues.__ 820.1..500„ $Ulblp...._..®._&.._ 0_1. (PDF).
State Aid Guidelines
Advance is limited to five times the municipalities' last construction allotment or $4,000,000, whichever is less.
Advance amount will be reduced by any similar outstanding obligations and/or bond principal payments due. The
limit can be administratively adjusted by the MnDOT Chief Financial Officer.
Limitation may be exceeded due to federal aid advance construction projects programmed by the ATP in the STIP
where state aid funds are used in lieu of federal funds. Repayment will be made at the time federal funds are
converted. Should federal funds fail to be programmed, or the project (or a portion of the project) be declared
federally ineligible, the local agency is required to pay back the advance under a payment plan mutually agreed to
between MnDOT State Aid and the municipality.
Municipal State Aid Construction Account Advance Guidelines 2
Page 14 of 149
*4.C.1.
Shakopee City Council
April 4, 2023
FROM: Sherry Dvorak, Recreation Program Manager
TO: Mayor and Council Members
Subject:
Approval of 2023 Concession Agreements
Policy/Action Requested:
To approve the 2023 Concession Agreements with the Shakopee Soccer Association,
Shakopee Indian Baseball and Shakopee Coyote Baseball.
Recommendation:
To approve the concession Agreements with the Shakopee Soccer Association, Shakopee
Indian Baseball and Shakopee Coyote Baseball.
Discussion:
Non Profit Sports Organizations in the community have continued to operate concessions
stands at the 17th Avenue Sports Complex and Schleper Stadium through partnership
agreements. By operating these concession stands they offer services to those attending
events in those spaces that would be cost prohibitive for the city to operate while also
providing some revenues from sales to lower some of the operational costs that is passed on
to Shakopee families who participate in those community sports programs.
In 2022 the city received the following amounts:
Shakopee Soccer Association $2449.57
Shakopee Indians Baseball $ 400.00
Shakopee Coyotes Baseball $ 151.25
Budget Impact:
The city receives 10 percent of gross revenues from all concession stand agreements.
ATTACHMENTS:
o Concession Agreement Coyotes 2023
o Concession Agreement Indians 2023
o Concession Agreement SSA 20203
Page 15 of 149
Shakopee Coyotes Baseball
CONCESSIONS AGREEMENT
2023
This agreement, made and entered into this 2023, by and between the City of
Shakopee, a Minnesota municipal corporation, located at 485 Gorman Street, Shakopee, in the
County of Scott, State of Minnesota (hereinafter referred to as "CITY") and the Shakopee
Coyotes Baseball_, (hereinafter referred to as " SHAKOPEE COYOTES").
WITNESSETH:
Whereas the CITY is desirous of providing efficient concession services to patrons of Schleper
Stadium; and
Whereas the SHAKOPEE COYOTES wishes to provide concession services at the Schleper
Stadium in order to raise funds for the ongoing support of SHAKOPEE COYOTES expenses;
and
Whereas the CITY desires to designate at least a portion of the concessions earnings to go into
the Park Reserve fund, which is used in part to fund improvements at the Schleper Stadium,
which is a benefit to the CITY;
Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties
agree as follows:
I. DUTIES AND RIGHTS OF TEAM/ORGANIZATION
A. The SHAKOPEE COYOTES agree to obtain and maintain all licenses and permits
necessary to operate a concession stand as required by any and all governmental
agencies.
B. The SHAKOPEE COYOTES agree to provide full and complete services for the sales of
food concessions at the Schleper Stadium concession stand on the dates that it plays its
home/league games. The CITY may request to provide these services at additional times
and the SHAKOPEE COYOTES may meet those requests, if given two weeks' notice.
C. The SHAKOPEE COYOTES agree to pay the CITY an amount equal to Ten Percent
(10%) of the gross receipts from concessions at the Schleper Stadium.
D. Payment shall be made annually, on or before November 1 of each year.
E. The SHAKOPEE COYOTES agree to purchase and maintain all food goods, materials
and supplies necessary for the concession stand. The SHAKOPEE COYOTES may sell
souvenirs and other hard goods not sold by the CITY, as approved by the CITY in
writing. SHAKOPEE COYOTES souvenirs and other hard good sales and beer sold in
Page 16 of 149
the concession stand under the licenses of a separate organization, shall not be subject to
the commission specified in I.C., above.
F. The SHAKOPEE COYOTES agree to provide, maintain and repair facilities and
equipment as necessary for the sale of concessions. The SHAKOPEE COYOTES will be
responsible for the cost of any losses resulting from spoilage of frozen or refrigerated
foods due to a power outage or equipment failure. The SHAKOPEE COYOTES shall
thoroughly document such losses. If equipment is needed, either in replacement of or
addition to the existing equipment, the equipment must meet appropriate NSF standards.
G. The SHAKOPEE COYOTES agree to provide all manager(s), supervisor(s) and
attendant(s) and other personnel for its concession operations. The SHAKOPEE
COYOTES also agrees and understands that nothing contained herein creates or
establishes the relationship of copartners between itself and the CITY and that it is an
independent contractor and its officers, managers, supervisors, volunteers, attendants and
other employees are not employees, agents or representatives of the CITY with respect to
any services performed under this agreement. Such personnel or other personal
associated with the SHAKOPEE COYOTES shall not require nor be entitled to any
compensation, rights or benefits of any kind whatsoever from the CITY, including,
without limitation, tenure rights, medical and hospital care, sick and vacation leave,
Worker's Compensation, Unemployment Compensation, disability or severance pay and
PERA.
H. The SHAKOPEE COYOTES agree to maintain in internal control system, which
includes a Cash Report, on forms approved by the CITY. Such reports shall be submitted
along with each annual remittance of the CITY's share of the gross receipts. In
accordance with Minnesota Statutes 16B.06, Subdivision 4, the SHAKOPEE COYOTES
further agrees to allow the CITY or the State Auditor or their agents to review, upon
request, all records associated with the performance of the agreement, including invoices
for concession goods and supplies, all canceled checks for payment of such invoices, all
inventory records, and to be present at the taking of inventories, and to verify inventory
shrinkage records.
I. On or before November 30th of each year, the SHAKOPEE COYOTES shall provide the
CITY with a copy of the season's concession financial report prepared by the
SHAKOPEE COYOTES.
J. The SHAKOPEE COYOTES shall conduct its activities upon the premises so as not to
endanger any person lawfully thereon; and shall indemnify, save and hold harmless the
CITY and all of its officers, agents and employees from any and all claims, losses,
injured, damages and liabilities to persons or property occasioned wholly or in part by the
acts or omissions of the SHAKOPEE COYOTES, it agents, officers, employees,
volunteers, patrons, or any persons associated with or served by the SHAKOPEE
COYOTES concessions operations.
Page 17 of 149
K. The SHAKOPEE COYOTES agree to provide a certificate of insurance showing proof of
comprehensive general liability in the minimum amount of $1,000,000 per occurrence,
products liability in the minimum amount of $1,000,000 per occurrence, and fire/property
damage in the amount of $100,000 per occurrence. The required insurance certificate
must name City of Shakopee, its officials, agents, employees, and volunteers as
additional insured's. A copy of the certificate must be submitted to the City Clerk, and all
policies shall provide and the certificates issued evidence that the CITY will be notified
at least 30 days prior to cancellation or modifications of coverage. Renewal certificates
shall be provided to the CITY 30 days prior to the expiration date of coverage. All
insurance must be provided at the SHAKOPEE COYOTES expense and at no costs to the
CITY.
L. The SHAKOPEE COYOTES or the CITY may terminate this agreement upon thirty (30)
days written notice to the other party. In the event of such termination by either party,
the SHAKOPEE COYOTES agrees to pay the CITY the full remittance owed as of the
date of termination.
M. The SHAKOPEE COYOTES, agrees to comply with Minnesota Statutes 181.59 and
other related state and federal laws prohibiting discrimination in performance of this
agreement on the basis of race, color, creed, religion, national origin, sex, marital status,
disability and status with regard to public assistance, age or familial status. The
SHAKOPEE COYOTES agree to hold harmless and indemnify the CITY from costs
including but not limited to damages, attorney fees and staff time in any action or
proceeding alleging illegal discrimination.
N. The SHAKOPEE COYOTES agree to comply with the Americans With Disabilities Act
and not to discriminate on the basis of disability in the admission or access to, or
treatment of employment in its services, programs, or activities. Upon request,
accommodation will be provided to allow individuals with disabilities to participate in all
services, programs, and activities. The CITY has designated coordinators to facilitate
compliance with the Americans Disabilities Act of 1990 (ADA), as required by Section
35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with
Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S.
Department of Housing and Urban Development regulations. The SHAKOPEE
COYOTES agree to hold harmless and indemnify the CITY from costs including but not
limited to damages, attorney fees and staff time in any action or proceeding alleging a
violation of the ADA.
O. The SHAKOPEE COYOTES agree to abide by all applicable State laws and
requirements, including but not limited those of the Minnesota Department of Health.
II. DUTIES AND RIGHTS OF THE CITY
A. The CITY agrees to provide, maintain, and repair the complex and real property as
necessary for the sale of concessions for use by the SHAKOPEE COYOTES. The CITY
Page 18 of 149
further agrees to provide storage for SHAKOPEE COYOTES inventories, subject to the
limitations of available space at the Concession Stand. The CITY assumes no liability
for lost, stolen or damaged merchandise or equipment left or stored in the Concession
Stand.
B. Should the building become unsuitable for the sales of concessions, due to vandalism,
fire, weather related events, etc, the CITY reserves the right to terminate this agreement.
C. The CITY may immediately terminate this agreement in the event that the SHAKOPEE
COYOTES fails to perform its duties under this agreement.
D. The CITY may terminate this agreement upon thirty (30) days written notice to the
SHAKOPEE COYOTES for any reason other than stated in ILB or II.C.
E. The CITY will provide beverage refrigerator units through the CITY's beverage
supplier.
III. JOINT DUTIES AND RIGHTS
A. The SHAKOPEE COYOTES and the CITY agree to work to develop a security plan for
controlling access to the concession area. This plan will designate which SHAKOPEE
COYOTES personnel will be issued keys to the concession stand. Individuals on this list
may not transfer their keys to other individuals without prior approval by the CITY. The
plan will also designate which CITY staff have access to the concession area for
conducting building maintenance and inspections, etc.
B. The SHAKOPEE COYOTES and the CITY agree that the types, serving sizes, prices and
packaging of concession items sold by the SHAKOPEE COYOTES shall be mutually
agreed upon by the Shakopee Parks Recreation Director and the SHAKOPEE
COYOTES.
C. The SHAKOPEE COYOTES and the CITY agree that in the event a tournament
sponsored by a local sports association is held in at the facility during the terms of this
agreement, that the SHAKOPEE COYOTES will pass on a share of its concession
revenue generated during the tournament to the CITY if it operates the concession stand.
The amount of share shall be mutually agreed by the SHAKOPEE COYOTES and the
CITY.
D. It is mutually understood and agreed that this Agreement represents the entire agreement
between the parties and supersedes and all prior agreements or proposals, written or oral,
and that no alternation, modification or addenda to the terms of this Agreement shall be
valid unless made in writing and signed by the parties hereto.
E. This Agreement shall commence upon execution by both parties, and shall terminate on
November 1, 2023, unless otherwise provided for as in Section (I).
Page 19 of 149
F. This Agreement shall not be assignable except by the written consent of the CITY.
G. This Agreement shall be governed by the laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
proper officers, thereunto duly authorized, as of the day and year first above written.
CITY OF SHAKOPEE
Mayor
City Administrator
City Clerk
SHAKOPEE COYOTES BASEBALL
Manager
Page 20 of 149
Shakopee Indians Baseball
CONCESSIONS AGREEMENT
2023
This agreement, made and entered into this 2023, by and between the City of
Shakopee, a Minnesota municipal corporation, located at 485 Gorman Street, Shakopee, in the
County of Scott, State of Minnesota (hereinafter referred to as "CITY") and the Shakopee
Indians Baseball_, (hereinafter referred to as "SHAKOPEE INDIANS .
WITNESSETH:
Whereas the CITY is desirous of providing efficient concession services to patrons of Schleper
Stadium; and
Whereas the SHAKOPEE INDIANS wishes to provide concession services at the Schleper
Stadium in order to raise funds for the ongoing support of SHAKOPEE INDIANS expenses; and
Whereas the CITY desires to designate at least a portion of the concessions earnings to go into
the Park Reserve fund, which is used in part to fund improvements at the Schleper Stadium,
which is a benefit to the CITY;
Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties
agree as follows:
I. DUTIES AND RIGHTS OF TEAM/ORGANIZATION
A. The SHAKOPEE INDIANS agrees to obtain and maintain all licenses and permits
necessary to operate a concession stand as required by any and all governmental
agencies.
B. The SHAKOPEE INDIANS agrees to provide full and complete services for the sales of
food concessions at the Schleper Stadium_ concession stand on the dates that it plays its
home/league games. The CITY may request to provide these services at additional times
and the SHAKOPEE INDIANS may meet those requests, if given two weeks notice.
C. The SHAKOPEE INDIANS agrees to pay the CITY an amount equal to Ten Percent
(10%) of the gross receipts from concessions at the _Schleper Stadium._.
D. Payment shall be made annually, on or before November 1 of each year.
E. The SHAKOPEE INDIANS agrees to purchase and maintain all food goods, materials
and supplies necessary for the concession stand. The SHAKOPEE INDIANS may sell
souvenirs and other hard goods not sold by the CITY, as approved by the CITY in
writing. SHAKOPEE INDIANS souvenirs and other hard good sales and beer sold in the
concession stand under the licenses of a separate organization, shall not be subject to the
commission specified in I.C., above.
Page 21 of 149
F. The SHAKOPEE INDIANS agrees to provide, maintain, and repair facilities and
equipment as necessary for the sale of concessions. The SHAKOPEE INDIANS will be
responsible for the cost of any losses resulting from spoilage of frozen or refrigerated
foods due to a power outage or equipment failure. The SHAKOPEE INDIANS shall
thoroughly document such losses. If equipment is needed, either in replacement of or
addition to the existing equipment, the equipment must meet appropriate NSF standards.
G. The SHAKOPEE INDIANS agrees to provide all manager(s), supervisor(s) and
attendant(s) and other personnel for its concession operations. The SHAKOPEE
INDIANS also agrees and understands that nothing contained herein creates or
establishes the relationship of copartners between itself and the CITY and that it is an
independent contractor and its officers, managers, supervisors, volunteers, attendants and
other employees are not employees, agents or representatives of the CITY with respect to
any services performed under this agreement. Such personnel or other personal
associated with the SHAKOPEE INDIANS shall not require nor be entitled to any
compensation, rights or benefits of any kind whatsoever from the CITY, including,
without limitation, tenure rights, medical and hospital care, sick and vacation leave,
Worker's Compensation, Unemployment Compensation, disability or severance pay and
PERA.
H. The SHAKOPEE INDIANS agrees to maintain in internal control system, which includes
a Cash Report, on forms approved by the CITY. Such reports shall be submitted along
with each annual remittance of the CITY's share of the gross receipts. In accordance
with Minnesota Statutes 16B.06, Subdivision 4, the SHAKOPEE INDIANS further
agrees to allow the CITY or the State Auditor or their agents to review, upon request, all
records associated with the performance of the agreement, including invoices for
concession goods and supplies, all canceled checks for payment of such invoices, all
inventory records, and to be present at the taking of inventories, and to verify inventory
shrinkage records.
I. On or before November 30th of each year, the SHAKOPEE INDIANS shall provide the
CITY with a copy of the season's concession financial report prepared by the
SHAKOPEE INDIANS.
J. The SHAKOPEE INDIANS shall conduct its activities upon the premises so as not to
endanger any person lawfully thereon; and shall indemnify, save and hold harmless the
CITY and all of its officers, agents and employees from any and all claims, losses,
injured, damages and liabilities to persons or property occasioned wholly or in part by the
acts or omissions of the SHAKOPEE INDIANS, it agents, officers, employees,
volunteers, patrons, or any persons associated with or served by the SHAKOEE
INDIANS concessions operations.
K. The SHAKOPEE INDIANS agrees to provide a certificate of insurance showing proof of
comprehensive general liability in the minimum amount of $1,000,000 per occurrence,
products liability in the minimum amount of $1,000,000 per occurrence, and fire/property
Page 22 of 149
damage in the amount of $100,000 per occurrence. The required insurance certificate
must name City of Shakopee, its officials, agents, employees, and volunteers as
additional insured's. A copy of the certificate must be submitted to the City Clerk, and all
policies shall provide and the certificates issued evidence that the CITY will be notified
at least 30 days prior to cancellation or modifications of coverage. Renewal certificates
shall be provided to the CITY 30 days prior to the expiration date of coverage. All
insurance must be provided at the SHAKOPEE INDIANS expense and at no costs to the
CITY.
L. The SHAKOPEE INDIANS or the CITY may terminate this agreement upon thirty (30)
days written notice to the other party. In the event of such termination by either party,
the SHAKOPEE INDIANS agrees to pay the CITY the full remittance owed as of the
date of termination.
M. The SHAKOPEE INDIANS, agrees to comply with Minnesota Statutes 181.59 and other
related state and federal laws prohibiting discrimination in performance of this agreement
on the basis of race, color, creed, religion, national origin, sex, martial status, disability
and status with regard to public assistance, age or familial status. The SHAKOPEE
INDIANS agrees to hold harmless and indemnify the CITY from costs including but not
limited to damages, attorney fees and staff time in any action or proceeding alleging
illegal discrimination.
N. The SHAKOPEE INDIANS agrees to comply with the Americans With Disabilities Act
and not to discriminate on the basis of disability in the admission or access to, or
treatment of employment in its services, programs, or activities. Upon request,
accommodation will be provided to allow individuals with disabilities to participate in all
services, programs, and activities. The CITY has designated coordinators to facilitate
compliance with the Americans Disabilities Act of 1990 (ADA), as required by Section
35.107 of the U.S. Department of Justice regulations, and to coordinate compliance with
Section 504 of the Rehabilitation Act of 1973, as mandated by Section 8.53 of the U.S.
Department of Housing and Urban Development regulations. The SHAKOPEE
INDIANS agrees to hold harmless and indemnify the CITY from costs including but not
limited to damages, attorney fees and staff time in any action or proceeding alleging a
violation of the ADA.
O. The SHAKOPEE INDIANS agrees to abide by all applicable State laws and
requirements, including but not limited those of the Minnesota Department of Health.
II. DUTIES AND RIGHTS OF THE CITY
A. The CITY agrees to provide, maintain and repair the complex and real property as
necessary for the sale of concessions for use by the SHAKOPEE INDIANS. The CITY
further agrees to provide storage for SHAKOPEE INDIANS inventories, subject to the
limitations of available space at the Concession Stand. The CITY assumes no liability
Page 23 of 149
for lost, stolen or damaged merchandise or equipment left or stored in the Concession
Stand.
B. Should the building become unsuitable for the sales of concessions, due to vandalism,
fire, weather related events, etc, the CITY reserves the right to terminate this agreement.
C. The CITY may immediately terminate this agreement in the event that the SHAKOPEE
INDIANS fails to perform its duties under this agreement.
D. The CITY may terminate this agreement upon thirty (30) days written notice to the
SHAKOPEE INDIANS for any reason other than stated in II.B or II.C.
E. The CITY will provide beverage refrigerator units through the CITY' s beverage
supplier.
III. JOINT DUTIES AND RIGHTS
A. The SHAKOPEE INDIANS and the CITY agree to work to develop a security plan for
controlling access to the concession area. This plan will designate which SHAKOPEE
INDIANS personnel will be issued keys to the concession stand. Individuals on this list
may not transfer their keys to other individuals without prior approval by the CITY. The
plan will also designate which CITY staff have access to the concession area for
conducting building maintenance and inspections, etc.
B. The SHAKOPEE INDIANS and the CITY agree that the types, serving sizes, prices and
packaging of concession items sold by the TEAM/ORGANIZATION shall be mutually
agreed upon by the Shakopee Parks Recreation Director and the SHAKOPEE INDIANS.
C. The SHAKOPE INDIANS and the CITY agree that in the event a tournament sponsored
by a local sports association is held in at the facility during the terms of this agreement,
that the SHAKOPEE INDIANS will pass on a share of its concession revenue generated
during the tournament to the CITY if it operates the concession stand. The amount of
share shall be mutually agreed by the SHAKOPEE INDIANS and the CITY.
D. It is mutually understood and agreed that this Agreement represents the entire agreement
between the parties and supersedes and all prior agreements or proposals, written or oral,
and that no alternation, modification or addenda to the terms of this Agreement shall be
valid unless made in writing and signed by the parties hereto.
E. This Agreement shall commence upon execution by both parties, and shall terminate on
November 1, 2023, unless otherwise provided for as in Section (I).
F. This Agreement shall not be assignable except by the written consent of the CITY.
G. This Agreement shall be governed by the laws of the State of Minnesota.
Page 24 of 149
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
proper officers, thereunto duly authorized, as of the day and year first above written.
CITY OF SHAKOPEE
Mayor
City Administrator
City Clerk
SHAKOPEE INDIAN BASEBALL
Manager
Page 25 of 149
Shakopee Soccer Association
CONCESSIONS AGREEMENT
2023
This agreement, made and entered into this 2023, by and between the City of
Shakopee, a Minnesota municipal corporation, located at 485 Gorman Street, Shakopee, in the
County of Scott, State of Minnesota (hereinafter referred to as "CITY") and the Shakopee
Soccer Association, (hereinafter referred to as "SSA").
WITNESSETH:
Whereas the CITY is desirous of providing efficient concession services to patrons of the 17th
Avenue Sports Complex; and
Whereas the SSA wishes to provide concession services at the 17th Avenue Sports Complex in
order to raise funds for the ongoing support of SSA expenses; and
Whereas the CITY desires to designate at least a portion of the concessions earnings to go into
the Park Reserve fund, which is used in part to fund improvements at the 17th Avenue Sports
Complex, which is a benefit to the CITY;
Now, therefore, in consideration of the promises, terms and conditions stated herein, the parties
agree as follows:
I. DUTIES AND RIGHTS OF SSA
A. SSA agrees to obtain and maintain all licenses and permits necessary to operate a
concession stand as required by any and all governmental agencies.
B. SSA agrees to provide full and complete services for the sales of food concessions at the
17th Avenue Sports Complex concession stand on the dates that it plays its home/league
games, starting approximately May 1. The CITY may request to provide these services at
additional times and the SSA may meet those requests, if given two weeks' notice.
Weekly schedule always needs to be posted/updated outside concession stand.
C. SSA agrees to pay the CITY an amount equal to Ten Percent (10%) of the gross receipts
from concessions at the 17th Avenue Sports Complex.
D. Payment shall be made annually, on or before November 1 of each year.
E. SSA agrees to purchase and maintain all food goods, materials and supplies necessary for
the concession stand. SSA may sell souvenirs and other hard goods not sold by the
CITY, as approved by the CITY in writing. SSA souvenirs and other hard good sales in
the concession stand under the licenses of a separate organization, shall not be subject to
the commission specified in I.C., above.
F. SSA agrees to provide, maintain, and repair facilities and equipment as necessary for the
sale of concessions. SSA will be responsible for the cost of any losses resulting from
spoilage of frozen or refrigerated foods due to a power outage or equipment failure. SSA
shall thoroughly document such losses. If equipment is needed, either in replacement of
Page 26 of 149
or addition to the existing equipment, the equipment must meet appropriate NSF
standards.
G. SSA agrees to provide all manager(s), supervisor(s) and attendant(s) and other personnel
for its concession operations. SSA also agrees and understands that nothing contained
herein creates or establishes the relationship of copartners between itself and the CITY
and that it is an independent contractor and its officers, managers, supervisors,
volunteers, attendants and other employees are not employees, agents or representatives
of the CITY with respect to any services performed under this agreement. Such
personnel or other personal associated with SSA shall not require nor be entitled to any
compensation, rights or benefits of any kind whatsoever from the CITY, including,
without limitation, tenure rights, medical and hospital care, sick and vacation leave,
Worker's Compensation, Unemployment Compensation, disability or severance pay and
PERA.
H. SSA agrees to maintain in internal control system, which includes a Cash Report, on
forms approved by the CITY. Such reports shall be submitted along with each annual
remittance of the CITY's share of the gross receipts. In accordance with Minnesota
Statutes 16B.06, Subdivision 4, SSA further agrees to allow the CITY or the State
Auditor or their agents to review, upon request, all records associated with the
performance of the agreement, including invoices for concession goods and supplies, all
canceled checks for payment of such invoices, all inventory records, and to be present at
the taking of inventories, and to verify inventory shrinkage records.
I. On or before November 1 of each year, SSA shall provide the CITY with a copy of the
season's concession financial report prepared by SSA.
J. SSA shall conduct its activities upon the premises so as not to endanger any person
lawfully thereon; and shall indemnify, save and hold harmless the CITY and all of its
officers, agents and employees from any and all claims, losses, injured, damages and
liabilities to persons or property occasioned wholly or in part by the acts or omissions of
SSA it agents, officers, employees, volunteers, patrons, or any persons associated with or
served by SSA's concessions operations.
K. SSA agrees to provide a certificate of insurance showing proof of comprehensive general
liability in the minimum amount of $1,000,000 per occurrence, products liability in the
minimum amount of $1,000,000 per occurrence, and fire/property damage in the amount
of $100,000 per occurrence. The required insurance certificate must name City of
Shakopee, its officials, agents, employees, and volunteers as additional insured's. A copy
of the certificate must be submitted to the City Clerk, and all policies shall provide, and
the certificates issued evidence that the CITY will be notified at least 30 days prior to
cancellation or modifications of coverage. Renewal certificates shall be provided to the
CITY 30 days prior to the expiration date of coverage. All insurance must be provided at
the SSA's expense and at no costs to the CITY.
L. SSA or the CITY may terminate this agreement upon thirty (30) days written notice to
the other party. In the event of such termination by either party, the SSA agrees to pay
the CITY the full remittance owed as of the date of termination.
Page 27 of 149
M. SSA, agrees to comply with Minnesota Statutes 181.59 and other related state and federal
laws prohibiting discrimination in performance of this agreement on the basis of race,
color, creed, religion, national origin, sex, marital status, disability and status with regard
to public assistance, age or familial status. SSA agrees to hold harmless and indemnify
the CITY from costs including but not limited to damages, attorney fees and staff time in
any action or proceeding alleging illegal discrimination.
N. SSA agrees to comply with the Americans With Disabilities Act and not to discriminate
on the basis of disability in the admission or access to, or treatment of employment in its
services, programs, or activities. Upon request, accommodation will be provided to allow
individuals with disabilities to participate in all services, programs, and activities. The
CITY has designated coordinators to facilitate compliance with the Americans
Disabilities Act of 1990 (ADA), as required by Section 35.107 of the U.S. Department of
Justice regulations, and to coordinate compliance with Section 504 of the Rehabilitation
Act of 1973, as mandated by Section 8.53 of the U.S. Department of Housing and Urban
Development regulations. SSA agrees to hold harmless and indemnify the CITY from
costs including but not limited to damages, attorney fees and staff time in any action or
proceeding alleging a violation of the ADA.
O. SSA agrees to abide by all applicable State laws and requirements, including but not
limited those of the Minnesota Department of Health.
II. DUTIES AND RIGHTS OF THE CITY
A. The CITY agrees to provide, maintain and repair the complex and real property as
necessary for the sale of concessions for use by the SSA. The CITY further agrees to
provide storage for SSA inventories, subject to the limitations of available space at the
Concession Stand. The CITY assumes no liability for lost, stolen or damaged
merchandise or equipment left or stored in the Concession Stand.
B. Should the building become unsuitable for the sales of concessions, due to vandalism,
fire, weather related events, etc, the CITY reserves the right to terminate this agreement.
C. The CITY may immediately terminate this agreement in the event that SSA fails to
perform its duties under this agreement.
D. The CITY may terminate this agreement upon thirty (30) days written notice to the SSA
for any reason other than stated in II.B or II.C.
E. The CITY will provide beverage refrigerator units through the CITY's beverage
supplier.
III. JOINT DUTIES AND RIGHTS
A. SSA and the CITY agree to work to develop a security plan for controlling access to the
concession area. This plan will designate which SSA personnel will be issued keys to the
concession stand. Individuals on this list may not transfer their keys to other individuals
without prior approval by the CITY. The plan will also designate which CITY staff have
access to the concession area for conducting building maintenance and inspections, etc.
Page 28 of 149
B. SSA and the CITY agree that the types, serving sizes, prices and packaging of concession
items sold by SSA shall be mutually agreed upon by the Shakopee Parks Recreation
Director and SSA.
C. SSA and the CITY agree that in the event a tournament sponsored by a local sports
association is held in at the facility during the terms of this agreement, that the SSA will
pass on a share of its concession revenue generated during the tournament to the CITY if
it operates the concession stand. The amount of share shall be mutually agreed by SSA
and the CITY.
D. It is mutually understood and agreed that this Agreement represents the entire agreement
between the parties and supersedes and all prior agreements or proposals, written or oral,
and that no alternation, modification or addenda to the terms of this Agreement shall be
valid unless made in writing and signed by the parties hereto.
E. This Agreement shall commence upon execution by both parties, and shall terminate on
November 1, 2023, unless otherwise provided for as in Section (I).
F. This Agreement shall not be assignable except by the written consent of the CITY.
G. This Agreement shall be governed by the laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their
proper officers, thereunto duly authorized, as of the day and year first above written.
CITY OF SHAKOPEE SHAKOPEE SOCCER ASSOCIATION
Mayor President
City Administrator
City Clerk
Page 29 of 149
*4.C.2.
Shakopee City Council
April 4, 2023
FROM: Jay Tobin, Parks/Recreation Director
TO: Mayor and Council Members
Subject:
Advantage Sports Group - Ice Arena Coaches and Locker Room Rental Agreement
Policy/Action Requested:
Request that the Mayor and Council approve the Ice Arena Coaches and Locker Room
Rental Agreement with Advantage Sports Group.
Recommendation:
Recommend that the Mayor and Council approve the Ice Arena Coaches and Locker
Room Rental Agreement with Advantage Sports Group.
Discussion:
The Shakopee School District has exclusive use of the boy's and girl's locker rooms and the
boy's and girl's coaches rooms at the Shakopee Ice Arena during the "Hockey Season", and
then the spaces are turned over to the City during the "Off -Season". Per the agreement
with the School District, the City may allow other groups to use these spaces outside of the
"Hockey Season" with permission of the District.
Advantage Sports Groups co-owner, Calvin Simon, also works for the school district as the
High School Boys Hockey Coach and uses these spaces during the "Hockey Season". This
rental agreement's approriate fee structure and transparent communication of space use in
different roles as public employee during hockey season and private business person in the
off-season. Thus avoiding any misperceptions of impropriety of using public spaces for
personal profit or gain.
Advantage Sports Group has asked to rent to spaces at the Shakopee Ice Arena. The
Boy's Coaches Room (183.75 square feet for $139.65/month), and the Boy's Locker Room
(1,228.25 square feet for $933.47/month). Should they also require the Girl's Coaches
and/or Locker Room(s) then similar fees could be added.
Page 30 of 149
Rental of these spaces would increase off-season revenues by $1,037.12 in the first year
(2023) and that would increase by 3% each year for a 5 year term.
Staff recommends that the Mayor and City Council approve the Coaches and Locker Room
Rental Agreement with Advantage Sports Group.
Budget Impact:
Increases Ice Arena revenues during the "Off -Season" by $1,073.12 per month and
increases that by 3% annually.
ATTACHMENTS:
o ASG Coaches and Locker Room Rental Agreement
Page 31 of 149
AGREEMENT FOR USE OF CERTAIN ROOMS WITHIN THE SHAKOPEE ICE
ARENA BUILDING BY ADVANTAGE SPORTS GROUP, LLC
THIS AGREEMENT is made and entered into as of this day of , 2023,
by and between the CITY OF SHAKOPEE, a Minnesota municipal corporation ("City") and
Advantage Sports Group, LLC, a Minnesota limited liability company ("ASG").
Recitals
A. The City is the fee owner of certain property located at 1255 Fuller Street, Shakopee,
MN 55379 (PID No. 279120451), which includes the building known as the Shakopee
Ice Arena (the "Ice Arena").
B. The City currently rents the Ice Arena during certain dates and times to Independent
School District #720 ("ISD 720"), between October 1st through March 31 of each year,
according to the terms of the City's agreement with ISD 720.
C. ASG desires to use certain areas of the Ice Arena, including a coaches room and a
locker room (respectively, the "Coaches Room" and the "Locker Room", and,
collectively, the "Rented Rooms") during certain times when ISD 720 does not have
exclusive use of the Ice Arena.
D. The City and ASG desire to enter into this Agreement setting the terms by which the
ASG will use the Rented Rooms.
NOW THEREFORE, in consideration of the mutual agreements and covenants contained
in this Agreement, the City and ASG agree as follows:
1. Term. This Agreement is valid and extends through August 31, 2028 (the "Initial Term"),
during which time ASG shall have the right to use the portions of the Ice Arena described in this
Agreement from April 1st through August 31 st (the "Off Season") of each year. At ASG's option,
the original five-year term is renewable for additional one-year terms for a period of up to five
years. If ASG desires to exercise its option to renew prior to the expiration of the Initial Term,
ASG must provide written notice to the City 90 days prior to the expiration of the Initial Term.
For each subsequent one-year term following the Initial Term, if ASG wishes to exercise its option
to renew, ASG must do so by providing the City with notice 90 days prior to the expiration of each
one-year term.
2. Payment. ASG shall pay $1,073.12 per month (the "Monthly Rental Payment") for ASG's
use of the Rented Rooms. Payment of the Monthly Rental Payments shall be paid by ASG to the
City by the first day (the "Payment Date") of each month of the Off Season. Each payment may
be made to the City by check on the Payment Date. The Monthly Rental Payment sum was
determined according to the square footage of the Rented Rooms, as follows:
Coaches Room: 183.75 square feet, $139.65/month.
Locker Room: 1,228.25 square feet, $933.47/month.
Page 32 of 149
Following the first year of the Initial Term, there will be an annual increase in the Monthly Rental
Payment of 3 % per year.
3. Locker Room. ASG is granted exclusive use of the Team locker room during
the Tenn of this Agreement, with an area of approximately 1,228.25 square feet. With the
permission of ASG, the City may allow other organizations or groups to use the Locker Room
during the Off -Season.
4. Coaches Room. ASG is granted exclusive use of Coaches Room during the
Term of this Agreement, with an area of approximately 183.75 square feet. With the permission
of ASG, the City may allow other organizations or groups to use the Coaches Room during the
Off -Season.
5. ASG's Use of the Rented Rooms. ASG shall use the Rented Rooms
for:
pursuant to the terms of this Agreement. ASG shall not pen -nit nor suffer any conduct, noise, odor,
or other nuisance in, on or about the Ice Arena and Rented Rooms to disturb any persons on or about
the Ice Arena or adjacent premises. Tenant shall also not permit or suffer on or within the Ice Arena
or Rented Rooms any criminal activity by ASG or the ASG's employees, including those crimes
involving physical violence or harm to persons or property or possession of contraband or a controlled
substances. Tenant shall not use or permit the Rented Rooms to be used for any purpose or
purposes other than those set forth in this Paragraph.
6. Compliance With Laws. The City warrants that the physical condition of the Ice Arena and
Rented Rooms will comply with all applicable laws, ordinances, rules, and governmental
regulations ("Applicable Laws"). The City shall comply with all Applicable Laws regarding the
physical condition of the Ice Arena and Rented Rooms, except to the extent that ASG must comply
with Applicable Laws. ASG shall comply with all Applicable Laws regarding the physical
condition of the Rented Rooms to the extent the Applicable Laws pertain to the particular manner
in which ASG uses the Rented Rooms or to the lawful use of the Rented Rooms, such as laws
governing maximum occupancy and illegal business operations. In addition ASG shall follow
City policies regarding age, discrimination policies and facility use policies within the Ice Arena
during the Term of this Agreement.
7. Services and Utilities. The City shall at its expense:
a. Provide heating, ventilation and air conditioning (HVAC) for the Rented Rooms to
maintain comfortable temperatures during the times that ASG uses the Rented
Rooms;
b. Provide electricity to the Ice Arena in reasonable amounts necessary for ASG's use
of the Rented Rooms;
c. Provide such other utility services including, but not limited to: gas, water, garbage
removal, and sewer;
Page 33 of 149
d. Provide expendables such as light bulbs, toilet paper and similar items;
e. Provide trash disposal receptacles; and
f. Maintain common areas in the Ice Arena.
8. ASG's Use and Care of the Ice Arena and Rented Rooms. ASG shall:
a. Keep the Rented Rooms in good order;
b. Immediately give notice to the City of any damage to the Rented Rooms, and make
all repairs and replacements to the Rented Rooms resulting from ASG's misuse or
negligence;
c. Clean and maintain the Rented Rooms in sanitary condition, including those
conditions required by ordinance and regulations of any governmental or quasi -
governmental entity having jurisdiction. "Clean" and "sanitary conditions"
includes: daily cleaning, mopping, disinfecting, depositing trash into proper
receptacles, and keeping the Rented Rooms free from litter, dirt, and obstructions;
d. Cooperate with City staff whom are assigned to oversee the Ice Arena;
e. Pay for and provide its own data service, if necessary;
f. Pay for and provide any security measures necessary or desired to secure its
equipment, appliances, or other valuables, and to provide access to those security
measures to the City's Recreation Facilities Manager;
g.
Follow the City's no smoking, tobacco, and alcohol policy and other premises
policies regulating permissible activities and do not allow any smoking or drinking
within the Ice Arena or surrounding property;
h. Maintain and implement a hiring process that provides for a criminal background
check for any ASG staff working at the Ice Arena; and
i. At the end of each Off Season remove from the Rented Rooms all personal property
and equipment, and repair any damage to the Rented Rooms and Ice Arena caused
by such removal.
9. Indemnification. Except for claims arising out of the willful or negligent act or acts of the
City or its agents, ASG shall hold harmless, indemnify and defend Landlord against all claims,
expenses and liabilities incurred, including reasonable attorneys' fees, in connection with loss of
life, personal injury, and/or damage to or theft of property arising out of occurrences in, upon or
at the Ice Arena, resulting from ASG's use of the Ice Arena, or occasioned wholly or in part by
any act or omission of ASG, its agents, employees, or invitees.
Page 34 of 149
10. Interruption of Services. The City explicitly does not warrant that any services the City
supplies to the Ice Arena and the Rented Rooms will not be interrupted. Services may be
interrupted because of accidents, repairs, alterations, improvements, or any reason beyond the
reasonable control of the City. No interruption shall make the City liable to ASG for monetary
damages of any nature. The City may enter the Rented Rooms at reasonable times, and at any time
in the case of an emergency, to make repairs, alterations, improvements, and additions either
required or advisable to preserve the safety and physical condition of the Rented Rooms and Ice
Arena.
11. Alterations. ASG shall not make alterations to the Rental Rooms or the Ice Arena without
the City's advance written consent. "Alterations" means additions, substitutions, installations,
improvements, and similar changes to the physical condition of the Rental Rooms and Ice Arena.
12. Surrender of Rented Rooms. At the expiration of each Off Season during the Term of this
Agreement, ASG shall surrender the Rented Rooms in the same condition as existed at the
commencement of each Off Season, ordinary wear and tear excepted.
13. Termination. If anything in the Ice Arena or Rented Rooms is damaged or destroyed, the
City shall have the option to rebuild or terminate this Agreement. This option must be exercised
by notice to ASG given not more than 90 days from the date of such damage. If the City exercises
the foregoing option to terminate this Agreement, the City will refund to ASG the prorated Rental
Payment up to the date of the damage.
14. NO WARRANTY OF CONDITION OF PREMISES. The City makes no warranties or
representations of any kind in connection with the quality or condition of the Rented Rooms, and
makes no warranties that the Rented Rooms are fit for ASG's particular purpose. ASG shall rely
solely upon any prior inspections ASG may have made. ASG acknowledges that it is renting the
Rented Rooms based upon ASG's own investigation and inspection thereof. The City and ASG
agree that ASG accepts possession of the Rented Rooms as of the Term commencement date "AS
IS, WHERE IS, WITH ALL FAULTS" subject to the provisions of this Agreement.
15. Default. Should ASG default under this Agreement, the City shall give ASG written notice of
the default, and ASG shall have 30 days or such other period reasonably required to cure such default.
If the default is not cured within the applicable cure period, the City may terminate this Agreement.
Should the City default in its performance under this Agreement and such default shall continue
for 30 days after written notice to the City from ASG specifying such default, the City shall have
30 days after receiving notice to cure the default. If the default is of such character so as to require
more than 30 days to remedy, the City shall have a reasonable period in which to remedy the same.
ASG's sole and exclusive remedy in the event of the City's default under this Agreement shall be
termination of this Agreement.
16. Environmental. ASG agrees that throughout the Term of this Agreement, ASG shall not use
the Rented Rooms or the Ice Arena for the storage, handling, transportation, or disposal of any
Hazardous Substances. "Hazardous Substances" for purposes of this Agreement shall be
interpreted broadly to include, but not be limited to, any material or substance that is defined,
regulated, or classified under any Environmental Law of other applicable federal, state, or local
laws and the regulations promulgated thereunder as: (i) a "hazardous substance" pursuant to
Page 35 of 149
Section 101 of the Comprehensive Environmental Response, Compensation and Liability Act, 42
U.S.C. §9601(14), the Federal Water Pollution Control Act, 33 U.S.C. §1321(14), as now or
hereafter amended; (ii) a "hazardous waste" pursuant to Section 1004 or Section 3001 of the
Resource Conservation and Recovery Act, 42 U.S.C. §§6903(5) , 6921, as now or hereafter
amended; (iii) toxic pollutant under Section 307(a)(1) of the Federal Water Pollution Control Act,
33 U.S.C. §1317(a)(1) as now or hereafter amended; (iv) a "hazardous air pollutant" under
Section 112 of the Clean Air Act, 42 U.S.C. §7412(a)(6), as now or hereafter amended; (v) a
"hazardous material" under the Hazardous Materials Transportation Uniform Safety Act of 1990,
49 U.S.C. §5102(2), as now or hereafter amended; (vi) toxic or hazardous pursuant to regulations
promulgated now or hereafter under the aforementioned laws or any state or local counterpart to
any of the aforementioned laws; or (vii) presenting a risk to human health or the environment under
other applicable federal, state or local laws, ordinances or regulations, as now or as may be passed
or promulgated in the future. "Hazardous Substances" shall also mean any substance that after
release into the environment or upon exposure, ingestion, inhalation, or assimilation, either directly
from the environment or directly by ingestion through food chains, will or may reasonably be
anticipated to cause death, disease, behavior abnonnalities, cancer, or genetic abnonnalities and
specifically includes, but is not limited to, asbestos, polychlorinated biphenyls ("PCBs"),
radioactive materials, including radon and naturally occurring radio nuclides, natural gas, natural
gas liquids, liquefied natural gas, synthetic gas, oil, petroleum and petroleum -based derivatives,
and urea formaldehyde.
17. Entire Agreement. This Agreement is the complete and exclusive statement of the terms
agreed upon and shall supersede all prior negotiations, understandings or agreements. Any
alterations, variations, modifications, or waivers of the Agreement shall only be valid when they
are agreed to in writing and signed by the parties.
18. Applicable Law. The laws of the State of Minnesota shall govern the interpretation, validity,
performance, and enforcement of this Agreement, without giving effect to the principles of conflict
of laws. Any proceedings related to this Agreement shall be venued in the State of Minnesota.
19. Data Practices Act. All of the data created, collected, received, stored, used, maintained, or
disseminated by the City in the performance of this Agreement is subject to the requirements of
the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13.
20. Waiver. Failure on the part of the City to complain of any action or non -action on the part
of ASG, no matter how long the same may continue, shall not be deemed to be waiver by the City
of any of its rights hereunder. No waiver at any time of any of the provisions of this Agreement
by the City shall be construed as a waiver of any of the other provision hereof, and that a waiver
of any provision shall not be construed as a waiver at any subsequent time of the same provision.
21. Assignment. Neither party shall assign this Agreement or any of the rights, duties or
payments arising under this Agreement to any third party without the written consent of the other.
22. Provisions Binding. The tenns of this Agreement shall be binding upon and shall inure to
the benefit of the successors, assigns, and legally appointed representatives of the City and ASG.
Page 36 of 149
23. Notices. Any notice which may or must be given under this Agreement shall be deemed
"given" upon hand delivery, or three days after prepaid posting in the U.S. Mail whichever shall
first occur. Notice shall be addressed to the addresses listed below or to any other address as shall
be designated by written notice:
If to ASG:
If to City:
With a Copy to:
Advantage Sports Group, LLC
Attn: Manager
909 Spruce St.
Farmington, MN 55024
City of Shakopee
Attn: Parks and Recreation Director
1255 Fuller St. S
Shakopee, MN 55379
Kennedy & Graven, Chartered
Attn: Jim Thomson
150 S. 5th Street, Suite 700
Minneapolis, MN 55402
or such other address as either party may give to another party in accordance with this Section.
24. Miscellaneous.
a. ASG may not post advertisements in any portion of the Ice Arena without prior written
approval from the City.
b. ASG will have shared use of the Ice Arena parking lot on a first -come, first -served
basis. ASG may not prohibit, regulate, or obstruct use of the Ice Arena parking lot by
others. ASG is not responsible for the plowing or shoveling of the Ice Arena parking
lot or sidewalks.
25. Severability. If any clause, term or provision of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, the validity of the remaining terms and
conditions shall not be affected and the rights and obligations of the parties under this Agreement
shall be construed and enforced as if the Agreement did not contain the particular invalid or
unenforceable provision.
[signature page to follow]
IN WITNESS WHEREOF, the undersigned parties acknowledge that they have read and
understand this Agreement and have executed it on the dates recorded below.
Page 37 of 149
Date:
CITY OF SHAKOPEE
By:
Matt Lehman, Mayor
By:
William H. Reynolds, City Administrator
ADVANTAGE SPORTS GROUP, LLC
Date: By:
Calvin Simon, Manager
Page 38 of 149
*4.D.1.
Shakopee City Council
April 4, 2023
FROM: Michael Kerski, Planning/Development Director
TO: Mayor and Council Members
Subject:
Enter into a contract with WSB for $49,837 for a feasibility Study for a pedestrian
underpass
Policy/Action Requested:
Approve a contract with WSB for $49,837 for a feasibility study for a pedestrian underpass
of 130th Street (CR 78) near Zumbro Avenue and authorize the City Administrator to
execute the professional service contract.
Recommendation:
Approve contract
Discussion:
D.R. Horton has annexed in land south of CR 78 into the city of Shakopee. This area will
have more than 500 homes at full buildout. There will be amenities on both sides of CR 78
for residents including major improvements to the current Jackson Township Park.
Staff has had discussions with both the developer and Scott County and there are concerns
about pedestrian safety with crossings in this area. D.R. Horton completed a traffic study
and installation of a traffic signal was not warranted nor desired by Scott County.
It was recommended that ways be explored to provide a safe means of pedestrian crossing
in this area. A number of cities including Shakopee have used underpasses in area where
there are high speeds and volumes of vehicular traffic.
WSB will complete a feasibility analysis in cooperation with Scott County and the city on
potential locations based on grades etc.
The development in this area will generate more than $3 million in Park Dedication fees.
Budget Impact:
Page 39 of 149
Will be paid for out of Park Dedication
ATTACHMENTS:
a WSB proposal
a Estimate of Fees
Page 40 of 149
March 24, 2023
Mr. Micah Heckman, PE
Assistant City Engineer
City of Shakopee
485 Gorman Street
Shakopee, MN 55379
Re: Scope of Design and Engineering Services for a feasibility study of the Pedestrian Underpass of
130`s Street (CR 78) near Zumbro Avenue.
Dear Mr. Heckman:
WSB & Associates, Inc. (WSB) is pleased to submit this scope of services for the feasibility and
preliminary design and coordination for the Pedestrian Underpass of 130th Street (CR 78) near Zumbro
Avenue.
It is understood that future phases such as design and construction administration may be needed. Since the
scope of the project may change depending on the results of the feasibility and preliminary design,
additional scope will be considered at a later date.
Below is a summary of our proposed scope. Please feel free to review and provide feedback to us at your
earliest convenience.
CONSULTANT SERVICES
Project Management
Project Management is an essential task to ensure the project remains on schedule and on budget. Nic
Hentges will serve as the project manager on the project, and it will be his duty to perfonn a majority of the
tasks to make this project successful.
Nic will provide monthly progress reports with the monthly invoices. The progress reports will include cost
and schedule updates, as well as forecasting the budget as it relates to the schedule. Any additional work
and/or schedule revisions will be shared with the City to ensure all parties are on the same page.
Agency Coordination Meetings
A variety of meetings and coordination will occur throughout the project, which will include the City, Scott
County, and additional stakeholders. Nic and the rest of the WSB team will be responsible for setting up
the meetings and locations, creating the agendas and distributing meeting minutes.
Utility Coordination
For this phase, WSB will complete the Gopher State One Call (GSOC) early in the project and request utility
maps. The utility information received from owners will be used to create a comprehensive base map of the
existing utilities. No utility coordination meetings are anticipated.
Supplementary Survey
It is understood the topographic survey and grading plans have already been completed for the adjacent
private developments. This information will be provided by the City. If additional survey is needed, WSB
will provide this service after consultation and concurrence with the City as an extra cost to the study.
\\w;bgvflllesot.disbeng.11ocalll\Sllhallaolpee\IP irol:]oivallsA2.Ui3. Underpass Heasbillity SkIdyd....etter I' ir'rolrnu'bsaD IPec Underpass Shakopee - II"'u��all.eicr.x
Page 41 of 149
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March 24, 2023
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Geometric Layout Alternatives
WSB will develop two primary alternatives for the underpass, with the intent of each option to handle
pedestrian and cyclist traffic. The two primary alternatives include a location near Zumbro Avenue on the
east side and one location further east to take advantage of more favorable exiting topography. WSB will
fully develop each alternative including tie-ins to existing pedestrian facilities.
Hydraulic Design Evaluation
WSB will provide hydraulic and drainage feasibility for the project which will include: the investigation of
existing drainage patterns and determining potential ponding locations.
The City will provide boring logs from the nearby private developments. If additional borings are needed,
WSB will arrange for these after consultation and concurrence with the City as an extra cost to the study.
The City will provide wetland delineations that have recently been performed.
Feasibility Report
WSB will complete a feasibility report that provides a summary of the analysis completed for both options, costs
of each option and a recommendation for the proposed alternative. A draft and final version of the report will be
provided to the City for consideration and comment.
PROPOSED FEE
We understand this project cost is based on an hourly cost not to exceed fee for the amount noted below:
Total Project Design Fee: $49,837
I have attached a summary of our fees based upon the above scope of work. WSB will invoice the City of
Shakopee for the actual hours worked at each employee classification with the current WSB hourly rate up
to the Total Project Fee. No work in excess of the Total Project Fee will be completed without prior
written approval from the City of Shakopee.
Schedule
The following milestones for the project are:
Draft Feasibility Report
Final Feasibility Report
July 1, 2023
July 31, 2023
If you are in agreement with the scope as outlined within our proposal, please draft a professional services
agreement for execution by both parties.
Sincerely,
WSB
John Bradford, PE
P14944
Monica Heil, PE
Project Manager Vice President of Municipal Services
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Page 42 of 149
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Existing Contour and Lidar Data Gathering
As- Built and Right of Way Data Gathering
Gopher State One Call and Map Gathering
Geotechnical Data Evaluation
Base files (Existing Topography, Right of Way, Utilitites,)
Phase I ESA - File review
Wetland Review
Subtotal
Vertical Design - Two Trail Profiles and Roadways Profiles
Drainage Evaluation
Preferred Alignment - Finalize Preliminary Design
Aesthetic Option Evaluation
Roadway Pavement Designs
Pros and Cons List
Engineer's opinion of probable cost (Two Alternatives)
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*4.D.2.
Shakopee City Council
April 4, 2023
FROM: Michael Kerski, Planning/Development Director
TO: Mayor and Council Members
Subject:
Setting a Public Hearing as required for a possible business subsidy,
Policy/Action Requested:
Approve Resolution No R2023-045, setting a Public Hearing on a Property Tax Abatement
for Certain Property in the City of Shakopee
Recommendation:
Approve Resolution
Discussion:
A company "Project Coffee" is exploring locating in the Southwest Distribution Center
located at 7070 Cretex Avenue in the east side of Shakopee. This building has been vacant
for more than two years. The original proposed tenant withdrew from a lease for the entire
building when the pandemic struck and the building has sat as a shell since that time. The
building is still in shell condition waiting for a tenant for up -fit.
The building's owner, Southwest Logistics Center, LLC (WPT Capital Advisors) of
Minneapolis has had the building on the market since then. Recently, it was approached by
a user that would bring more than 100 jobs that would meet the city's required average wage
of $24 per hour plus benefits.
The building paid $211,638 in taxes for 2022 and will be paying $715,006 for 2023. The
city's portion in 2023 will be $90,009. The business subsidy proposal is to provide a tax
abatement only for the potential tenant's improvements, which are estimated to be between
$8-$10 million. The city would continue to receive the existing building portion. The city
would also collect approximately $100,000 in building permit fees in 2023 for the possible
tenant up -fit.
The building owner has had several lease proposals but none of these have been able to be
Page 44 of 149
executed because the building does require substantial tenant up -fit and the current taxes on
just the existing building are more than $1.41 per square foot. Given the current market
uncertainties and cost of funds, tenants have not been willing to front the up -fit costs.
This building is in the XCEL service territory. They have been marketing the building along
with the owner through its economic development group. If this tenant moves forward, they
will be working with the potential tenant on building energy saving installations.
Budget Impact:
ATTACHMENTS:
o Current Property Tax Statement
▪ Resolution
Page 45 of 149
SCOTT COUNTY PROPERTY AND
TAXATION SERVICES
200 4TH AVENUE WEST
SHAKOPEE, MN 55379
(952) 496-8115
www.scottcountymn.gov
(ProPertylD Number: 275030010
Owner: SOUTHWEST LOGISTICS CENTER, LLC
Taxpayer(s): # 9998942
SOUTHWEST LOGISTICS CENTER, LLC
WPT INDUSTRIAL REIT
150 S 5TH ST STE 2675
MINNEAPOLIS MN 55402
Property Description:
SUBDIVISIONNAME HENTGES INDUSTRIAL PARK LOT 001 BLOCK
001 SU
BDIVISIONCD 27503
7070 CRETEX AVE E / SHAKOPEE
Owner(s): SOUTHWEST LOGISTICS CENTER, LLC
TAX STATEMENT
2022 Values for Taxes Payable in
2023
VALUES & CLASSIFICATIONS
Taxes Payable Year: 2022
2023
Estimated Market Value: 7,097,200
25,000,000
Homestead Exclusion: 0
0
Step
Taxable Market Value: 7,097,200
25,000,000
1
New Improvements:
14,600,000
Property Classification: COMM/IND
COMM/IND
Sent in March 2022
Step
PROPOSED TAX
2
Proposed Tax:
Sent in November 2022
719,910.00
Step
PROPERTY TAX STATEMENT
3
First half Taxes:
Second half Taxes:
357,503.00
357,503.00
Total Taxes Due in 2023 :
715,006.00
$$$
REFUNDS?
You may be eligible for one or even two
refunds to reduce your property tax.
Read the back of this statement to
find out how to apply.
Taxes Payable Year:
2022
2023
1. Use this amount on Form M1 PR to see if you are eligible for a homestead credit refund. File by
August 15. If this box is checked, you owe delinquent taxes and are not eligible.
0.00
2. Use these amounts on Form M1 PR to see if you are eligible for a special refund.
0.00
Property Tax and Credits
3. Property taxes before credits
211,638.00
715,006.00
4. Credits that reduce property taxes A. Agricultural and rural land credits
0.00
0.00
B. Other credits
0.00
0.00
5. Property taxes after credits
211,638.00
715,006.00
Property Tax by Jurisdiction
6. SCOTT COUNTY A. County
27,150.42
83,690.22
B. Lake Improvement District
0.00
0.00
7. CITY OF SHAKOPEE
28,590.92
90,009.88
8. State general tax
50,693.56
164,024.92
9. School district 0191 A. Voter approved levies
15,579.62
59,686.68
B. Other local levies
15,993.56
57,400.46
10. Special taxing districts A. Metropolitan special taxing districts
1,958.30
6,061.42
B. Other special taxing districts
2,516.18
7,697.26
C. Tax increment
0.00
0.00
D. Fiscal disparity
69,155.44
246,435.16
11. Non -school voter -approved referenda levies
0.00
0.00
12. Total property tax before special assessments
211,638.00
715,006.00
Special Assessments
13. Special assessments
0.00
0.00
14. TOTAL PROPERTY TAX AND SPECIAL ASSESSMENTS
211,638.00
715,006.00
2nd Half Payment Stub - Payable 2023
TO AVOID PENALTY PAY ON OR BEFORE
Property ID Number: 275030010
Taxpayer(s): # 9998942
SOUTHWEST LOGISTICS CENTER,
LLC
WPT INDUSTRIAL REIT
150 S 5TH ST STE 2675
MINNEAPOLIS MN 55402
PLEASE READ BACK OF STATEMENT FOR IMPORTANT INFORMATION
OCTOBER 16, 2023
If your address has changed please check this box
and show the change on the back of this stub
Total Property Tax for 2023: $
Second half Payment Due: $
Second half Penalty Due: $
Second half Payment Made: $
Second half Due with Penalty: $
Make Checks Payable To:
SCOTT COUNTY
Attn: Customer Service Dept.
200 4TH AVENUE WEST
SHAKOPEE, MN 55379
715,006.00
357,503.00
0.00
0.00
357,503.00
2022 275030010 00035750300
$$$ REFUNDS
You may qualify for
one or both refunds
from the State of
Minnesota based on
your 2023 Property
Taxes.
If you owned and occupied this property as your homestead on January 2, 2023, you may qualify for one or both of the following homestead
credit refunds:
1. Property Tax Refund - if your taxes exceed certain income -based thresholds, and your total household income is less than $115,020.
2. Special Property Tax Refund - If you also owned and occupied this property as your homestead on January 2, 2022 and both of the
following are true:
• The net property tax on your homestead increased by more than 12% from 2022 to 2023.
• The increase was at least $100, not due to improvements on the property.
For Form M1PR and instructions:
W W W.REVEN UE.STATE.MN.US
(651)296-3781
eICIP
MINNESOTA TAX FORMS
MAIL STATION 1421
ST. PAUL, MN 55146-1421
Make sure to provide your Property ID Number on your MIPR to ensure p •ompt processing.
Penalty for Late Payment of Property Tax
If you pay your first half or second half property tax after the due dates, a penalty will be added to your tax. The later you pay, the greater the penalty you must pay. The table
below shows the penalty amounts added to your tax if your property taxes are not paid before the date shown.
Property Type:
2023
2024
N
o,
—
G
a
—
s
—
0
—
o
o,
z
—
o
o,
u
—
Homesteads and Cabins
lsthalf
2%
4%
5%
6%
7%
8%
8%
8%
-
8%
10%
2nd half
-
-
-
-
-
-
2%
4%
-
5%
7%
Both Unpaid
-
-
-
-
-
-
5%
6%-
6.5%
8.5%
Agricultural Homesteads
lsthalf
2%
4%
5%
6%
7%
8%
8%
8%
8%
8%
10°%
2nd half
-
-
-
-
-
-
-
-
2%
4%
6%
Both Unpaid
-
-
-
-
-
-
-
-
5%
6%
8%
Nonhomesteads
lsthalf
4%
8%
9%
10%
11%
12%
12%
12%
-
12%
14%
2nd half
-
-
-
-
-
-
4%
8%
-
9%
11%
Both Unpaid
-
-
-
-
-
-
8%
10%
-
10.5 %
12.5%
Agricultural Nonhomesteads
lsthalf
4%
8%
9%
10%
11%
12%
12%
12%
12%
12°%
14%
2nd half
-
-
-
-
-
-
-
-
4%
8%
10%
Both Unpaid
-
-
-
-
-
-
-
-
8%
10%
12%
Personal Property:
8%
8°%
811/s
8%
8%
8%
8%
8°%
8%
8%
8%
Manufactured Homes
lsthalf
-
-
-
-
8%
8%
8%
8%
8%
8%
8%
2nd half
-
-
-
-
-
-
-
-
8%
8%
8%
Personal Property Located on Leased
Government -owned Land: Taxes may be paid in
two installments due at the same time as real
property taxes. These taxes are subject to the same
penalty schedule and penalty rates as real property
taxes. All other personal property taxes are due in
full on or before May 17, 2023.
Note to manufactured homeowners: The title to
your manufactured home cannot be transferred
unless all current year and delinquent personal
property taxes are paid at the time of transfer.
Property Tax information: If you are blind,
disabled or paraplegic,you may be entitled to receive
a special tax classification for the home you live in.
For more information about this special tax
classification contact the county Assessor's office.
Senior Citizen
Property Tax
Deferral
NEW AI[:)I[:)IRIEEEss
NAME
The Senior Citizen Deferral Program provides a low -interest loan to senior citizens having difficulty paying property taxes. This is not a tax
forgiveness program, however, this program:
• Limits the maximum amount of property tax paid to 3% of total household income, and
• Ensures the amount of tax paid remains the same as long as you participate in this program.
To be eligible, you must file an application by November 1, 2023, as well as:
1. Be at least 65 years old,
2. Have a household income of $60,000 or less, and
3. Have lived in your home for at least 15 years.
To receive a fact sheet and application for this program, or to file an on-line application, go to www.revenue.state.mn.us and type "deferral"
into the search box. You may also call the Senior Deferral Administrator at (651) 556-4803 to have the information mailed to you.
ADDRESS c'•rRRIFCTIION
S"FIRIf:::F...r.
AIDIDIRE:: SS
C11TY
STATE
Z.IIIF CODE
IMAIKIE CIHF:::CIKS IPAYAB ITIO COUN TY IR IEEAS U IR IEE IR AS SIHOVVIN
ON THE F::RiOr\rr. OF THIS STATEMENT
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CITY OF SHAKOPEE, MINNESOTA
RESOLUTION NO. R2023-045
RESOLUTION CALLING A PUBLIC HEARING ON A
PROPERTY TAX ABATEMENT FOR CERTAIN PROPERTY IN
THE CITY OF SHAKOPEE, MINNESOTA, AND GRANTING
CERTAIN BUSINESS SUBSIDIES TO PROJECT COFFEE
WHEREAS, Project Coffee (the "Developer"), has proposed to construct and equip an expansion to
a building in Shakopee that will be used for distribution and office space (the "Minimum Improvements") on
real property (the "Property") located in the City of Shakopee, Minnesota (the "City"); and
WHEREAS, the City has contemplated granting a property tax abatement in order to facilitate the
Minimum Improvements, all pursuant to Minnesota Statutes, Sections 469.1812 through 469.1815 (the
"Abatement Act"); and
WHEREAS, the City Council of the City has determined to consider granting a tax abatement of all
or a portion of the City's share of property taxes generated only by improvements on the Property in the
maximum amount of $10,000,000 and to hold a public hearing thereon in accordance with the Abatement
Act; and
WHEREAS, the Abatement provided to the Developer by the City to help finance the Minimum
Improvements constitutes a business subsidy under Minnesota Statutes, Sections 116J.993 to 116J.995 (the
"Business Subsidy Act"); and
WHEREAS, before the City may grant an abatement or provide financial assistance that
constitutes a business subsidy under the Business Subsidy Act, the City must conduct a duly noticed
public hearing; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota
that:
1. The City Clerk is authorized and directed to publish a notice for publication in the official
newspaper of the City setting a public hearing before the City Council on Tuesday, April 18, 2023, at or after
7:00 p.m. at City Hall on the proposed Abatement. The notice, attached as EXHIBIT A, shall be published in
the newspaper at least 10 but not more than 30 days prior to the public hearing, and shall be in substantially
the form attached hereto.
2. The City Clerk is authorized and directed to take all other actions necessary to bring the
proposed abatement and business subsidy before the City Council at the time of the public hearing.
Page 48 of 149
Approved by the City Council of the City of Shakopee, Minnesota this 4th day of April, 2023.
ATTEST:
City Clerk
Mayor
2
Page 49 of 149
EXHIBIT A
NOTICE OF PUBLIC HEARING
TAX ABATEMENT AND BUSINESS SUBSIDY
Notice is hereby given that the City Council of the City of Shakopee, Minnesota (the "City") will meet at
or after 7:00 p.m. on Tuesday, April 18, 2023, at the City Council Chambers of City Hall, located at 485
Gorman Street in the City, to conduct a public hearing on the granting of a property tax abatement under
Minnesota Statutes, Sections 469.1812 through 469.1815 (the "Abatement Act") for certain property
located in the City (the "Property") for the construction and equipping for distribution and offices an
existing facility located on the Property (the "Project") by Project Coffee (the "Developer"). The
proposed abatement constitutes a business subsidy under Minnesota Statutes, Sections 116J.993 to
116J.995 (the "Business Subsidy Act").
The Property is located at 7070 Cretex Avenue East in the City of Shakopee.
Following the public hearing, the City Council will consider a resolution (i) granting an abatement of a
portion of the City's share of property taxes on the Property for a period of up to 9 years. The City estimates
that the total amount of the abatements will be approximately $286,308. Following the public hearing, the
City Council will consider granting the abatement as a business subsidy which will reimburse the Developer
for a portion of the costs of constructing and equipping the Project. A summary of the terms of the
proposed business subsidy is available for inspection at City Hall during regular business hours.
Any person with a residence in the City or who is the owner of taxable property in the City may file a written
complaint with the City if the City fails to comply with the Business Subsidy Act. No action may be filed
against the City for the failure to comply unless a written complaint is filed. Any person wishing to express
an opinion on the matters to be considered at the public hearing will be heard orally or in writing.
Dated: April 4, 2023
BY ORDER OF THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA
/s/ William H. Reynolds
City Administrator
City of Shakopee, Minnesota
586313v 1 SH155-473
A-1
Page 50 of 149
*4.E.1.
Shakopee City Council
April 4, 2023
FROM: Keith Raines, Parks Supervisor
TO: Mayor and Council Members
Subject:
2023 Trail Sealcoating.
Policy/Action Requested:
Approve a contract with Gopher State Sealcoat, Inc., in the amount of $54,458.01 for the
2023 Trail Sealcoating.
Recommendation:
Approve the contract.
Discussion:
The city's Parks Maintenance operating budget includes funding for routine trail
maintenance as part of the city's pavement management and maintenance program to
preserve and extend the useful life of the trails. The 2023 trail sealcoating includes
approximately 39,038 square yards of bituminous trail along various streets, county
roads, and within city parks (see attached map).
In accordance with Minnesota Statute Section 471.345 Uniform Municipal Contracting
Law, quotes were solicited and three quotes were received as follows:
• Gopher State Sealcoat, Inc. $54,458.01
• MP Asphalt Maintenance, Inc. $58,557.00
• Allied Blacktop Company $64,803.08
Gopher State Sealcoat, Inc., from Savage, MN is the low bidder in the amount of
$54,458.01.
Gopher State Sealcoat, Inc., has the capacity and the experience for the project and is
deemed a responsible bidder. They are prepared to begin work after June 12th, 2023 with a
completion date of August llth, 2023.
Page 51 of 149
Budget Impact:
The prescribed work is budgeted in the Parks Maintenance operating budget which is set at
$65,000. It should also be noted that Scott County is responsible for 50 percent of the
sealcoating cost for trails along county roadways in accordance with the current Scott
County Trail Maintenance Cooperative Agreement dated March 24th, 2020.
FUNDING:
Parks Maintenance
Scott County
ATTACHMENTS:
$47,330.26
$7,127.75
o Contract Agreement
O 2023 Overall Trail Sealcoat Map
o Scott County Trail Maintenance Agreement
Page 52 of 149
CONTRACT
THIS CONTRACT, made and entered into this 4th day of April . 2023 by and
between Gopher State Sealcoat, Inc., hereinafter called "Contractor", and the
City of Shakopee, Minnesota, a municipal corporation, hereinafter called "City."
WITNRSSETH: That Whereas, the Contractor has become the lowest responsible bidder far
furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing tie
following. City improvements:
2023 Trail Sealcoat Project
0621.6322 Parks Maintenance Operating Budget
NOW THEREFORE, the parties to this contract agree to the following:
1. Manner for Completion. The Contractor, at his own proper cost and expense, shall
perform all work and furnish all supervision (needed beyond that provided by the City Engineer),
labor, material, tools, supplies, machinery and other equipment necessary for the construction of the
2021 Trail Sealcoat Project for the City of Shakopee, Minnesota, in a workmanlike and substantial
manner, as outlined in the Request For Quotation (RFQ).
2. Due Diligence. The maintenance of a rate of progress in the work which will result in As
completion in a reasonable time, is an essential feature of this Contract, and the Contractor agrees to
proceed with all due diligence and care, at all times to take all precautions to insure the time of
completion as defined in this Contract. The Contractor shall fully complete the work called for
under the Contract in accordance with the RFQ.
3. Payment. The City will pay the Contractor those prices stipulated in the Contractor's
Quotation, which are incorporated herein by reference and made a part of this Contract, which shall
constitute full and complete compensation for the contractor's work provided hereunder. The
parties specifically agree and understand and the Contractor specifically waives any claim for
additional compensation for any changed condition whether arising out of a physical condition at
the site of an unusual nature, differing materially from those ordinarily encountered and generally
recognized as inherent in work of the character and at the location provided for in the Contract or
arising as a result of any force majeur.
4. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor
shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of
persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of
persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all
subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set
forth, insofar as applicable to the work of subcontractors and to give Contractor the same power
City of Shakopee — Contract
2023 Trail Sealcoat Project
March 2023
Page 1 of 4
Page 53 of 149
regarding tenninutiou of any subcontract as the City may exercise over Contractor under any
provisions nfthis oorkrucL Nothing contained in this Contract shall create any contractual rc|a$ion
between the subcontractor and the City or between any subcontractors.
5. Pavnment to Subcontractors. The Contractor shall pay any subcontractor within [en
days o[receipt ofpnyrncnt from the City for undisputed services provided b«the aubcontructnc T[
the Contractor fui|» to pay within ten days, the Contractor shall pay the subcontractor interest uTthe
ratc oforic and one-half'perccrit per month or part of month to the subcontractor on any undiSpUted
umoun\ no\ paid on tinIc to thc subcontractor, in accordance with Minn. State. Sec. 471.425, Subd.
*a.
0, City Unmtrmcbmon, The City may declare the contract fxheitcd, should the Contractor
persistently disregard insUochony of the City or fui| to observe or per�`nn any provisions of this
g,Duplicate Od 'nu}y, This Contract shall bcexecuted intwo copicy�one (\) copy being
retained by the City, one (I)to be delivered to the Contractor.
10' Numdixcrimminmtion. The Contractor agrees in the perf'xrmuncc of this Contract not to
discriminate on the ground or because of race, co\o,, creed, religion, nuhoou| origin, sex, nouri(a\
status, status with regard to public assistance, disability, ucsuu\ nncnrutioo or age, against any
employee ofContractor wrapplicant bxunp}nyrnenL and xhaU include u similar provision in all
Subcontracts let or awarded hereunder
11, Jurisdiction. This ugrccxncnt and cv#yqucxiion arising hereunder shall be construed
or determined according to the laws ofthe State ofMinnesota.
CONTRACTOR
^
By Aiz�� h(
Qy
City vfShukopcc-
Contract 2023Tmi|
6ux|cowtPxjcc,
Kda/rh2U2}
By
\4sttLchmuo/Mayo
By
Bill Koyno\doXCi\yAdministrator
Page %*(Z
Page 54 of14y
QUOTATION FORM
2023 Trail Sealcoat Project
0621.6322 Parks Maintenance Operating Budget
COMPANY NAME: fhtlr ra,rt .e4Iton/1") Jiic •
ADDRESS: /5 ) 4 givdt tvtd Avouvi, 54 416 ZIP 55 3 7
TELEPHONE: ( 152-' ) ‘13 I —ttici
QUOTATIONS ARE DUE BY 1 l :00 A.M., LOCAL TIME, Tuesday March 28th, 2023.
To:
Keith Raines, Park Supervisor
400 Gorman Street
Shakopee, MN 55379
Email: Kraines@shakopeemn.gov
The undersigned, as bidder, hereby proposes and agrees to enter into a contract with the City of
Shakopee to supply all labor, materials, and equipment necessary to complete 2023 Trail Sealcoat
Project, all in accordance with the plans and specifications prepared by the City of Shakopee and in strict
accordance with the unit prices herewith.
The final amounts of the contract shall be determined by multiplying the final measured quantities
as authorized and actually furnished and installed in the manner described in the specifications, by the unit stated
in this proposal form. The Contractor will not be entitled to any compensation on any items other than those
listed on this proposal form.
The bidder must bid each item.
The contract award will be based upon the low bid. In the event the unit prices extended do not equal the total
bid, the unit prices shall govern to become the total bid.
City of Shakopee — Quotation
Form 2023 Trail Sealcoat Project
March 2023
Page 55 of 149 Page 11 of 3
2023 Trail Sealcoat Project
City of Shakopee
Item #
Description
Units
Quantity
Unit Price
Total
City of Shakopee TRAIL SEALCOAT
SY
39,038 sgyd
i /, 39s'
# 54 ` 4; Y, o i
Total Bid
htS4,4SK.01
The undersigned agrees as follows:
1. The City of Shakopee, Minnesota, reserves the right to reject any and all bids, to waive any minor irregularities
in bidding, and/or to accept the bid or bids which best serve the interest of the City of Shakopee.
2. If this quotation is accepted, bidder will enter into a contract and furnish insurance certificate(s) within ten
(10) days after bidder's quote is accepted. Bidder agrees to start after June 12th, 2023 and to complete all work
on or before August 11th, 2023, subject to the provisions of the contract documents.
City of Shakopee — Quotation
Form 2023 Trail Sealcoat Project
March 2023
Respectfully Submitted,
Firm: 49) h y 4-0.17141, SLc 1 c oal- , h1 C •
By:
(Signature of B
Title: ?re i t It 1-
1,�r;s ?IabVov4 1 Ic
(Name)
ZS Iq 2hOil 1a+4 ,tvti
(Address)
4tref,t
(City an f State)
Page 56 of 149 Page 2 of 3
STATE OF MINNESOTA - RESPONSIBLE CONTRACTOR CERTIFICATE
Applies to all prime contracts in excess of $50,000
A responsible contractor is defined in Minnesota Statutes §16C.285, subdivision 3.
Any prime contractor or subcontractor who does not meet the minimum criteria under Minnesota Statutes
§16C.285, subdivision 3, or who fails to verify that it meets those criteria, is not a responsible contractor
and is not eligible to be awarded a construction contract for the project or to perform work on the project.
A false statement under oath verifying compliance with any of the minimum criteria shall render the
prime contractor or subcontractor that makes the false statement ineligible to be awarded a construction
contract for the project and may result in termination of a contract awarded to a prime contractor or
subcontractor that makes a false statement.
A prime contractor shall submit to the contracting authority prior to execution of the contract, copies of the
signed verifications of compliance from all subcontractors of any tier pursuant to subdivision 3, clause 7.
By signing this statement, I, Chdi 41'j(,,w1 of k _(typed or printed name),
PriZ71111/11t (title) certify that I am an owner or officer of the company and do verify
under oath that my company is in compliance with each of the minimum criteria listed in the law.
6ov-vAr tort i7tgoa, frit
(name of the person, partnership or corporation submitting this proposal)
zi) eshatA, y5iaNt Avow 44Vovp, PIN C537j
(business address)
Signed: /03434023
(bidde tho ized representative) Date
City of Shakopee — Quotation Form
2023 Trail Sealcoat Project
March 2023
Page 57 of 149
Page 3 of 3
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COOPERATIVE AGREEMENT
TRAIL MAINTENANCE
THIS AGREEMENT, made and entered into this
lif) day of Arth12020, by and between the
County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to
as the "County" and the City of Shakopee, a body politic and corporate under the laws of the State of
Minnesota, hereinafter referred to as the "City".
RECITALS:
A. The County and the City each have responsibility for trail maintenance of trails within their
respective jurisdictions.
B. The County and the City have agreed to cooperate in a five (5) year maintenance program on trails
along County Highways located within the City of Shakopee and have agreed to share in the cost of
work covered equally.
C. The City will lead the trail sealcoating program ("TSP") on trails within its city limits.
D. In the interests of parity among county taxpayer citizens, the County has agreed to participate 50/50
in the cost of trails along county highways within the City led TSP.
E. This Agreement is made pursuant to the authority conferred upon the Parties pursuant to Minnesota
Statutes 471.59.
NOW, THEREFORE, IT IS HEREBY AGREED:
1. The recitals above are hereby restated and incorporated herein.
2. For a period of five (5) years, starting in 2020, the City shall annually provide to the County maps
showing the proposed locations for their TSP for trails along county highways including estimating quantities
and costs thereof on or before October lst prior to the construction year (ex: October 1, 2020 is the deadline for
the 2021 construction year).
3. The City will prepare all estimates under their TSP and provide updates to said estimates for TSP
projects along county highways to the County as soon as possible.
4. The City shall prepare bid documents and advertise for bids for the work and construction, receive and
open bids pursuant to said advertisement, and enter into a "Contract" with the successful bidder at the unit
prices specified in the bid of such bidder.
Page 59 of 149
5. City shall have overall authority to administer the Contract and ensure the project is delivered on
schedule. The County Engineer shall cooperate with the City Engineer and his staff at their request to the extent
necessary.
6. The City shall require all contractors under Contract to provide proper traffic control on county
highways and the City shall provide oversight to ensure compliance.
7. The City shall invoice the County upon Contract closeout for fifty percent (50%) of the actual Contract
costs based on the final measured. amounts on TSP projects along County Highways. The County shall pay
within thirty (30) days of receipt of the invoice.
8. It is agreed that each Party shall indemnify, save, and hold harmless the each of the other participating
Parties, and all of their agents and employees from any and all claims, demands, actions, or causes of action, for
whatever nature, arising out of the execution or performance of the work purchased for each Party under this
Agreement, and that the participating Party further agrees to defend, at their sole costs and expense, any actions
or proceedings commenced against their respective Parties for the purposes of asserting any claim of
whatsoever character arising hereunder. The Parties agree that liability under this Agreement is controlled by
Minnesota Statute 471.59, subdivision "la and that the total liability for the Parties shall not exceed the limits on
governmental liability fora single unit of government as specified in 466.04, subdivision 1. (a).
9. This Agreement shall be in effect until December 31, 2024.
10. Since each party is a political subdivision of the State of Minnesota, each Party shall maintain a program
of self-insurance or insurance covering general liability and automobile liability protecting itself, its officers,
agents, employees and duly authorized volunteers against any usual and customary public liability claims to the
limits prescribed under Minn. Stat. Sec. 466.04 and Workers' Compensation. in accordance with the Minnesota
statutory requirements. Said coverage shall be 'kept in effect during the entire term of this Agreement.
11. All records kept by City and the County with respect to the Project shall be subject to examination by
the representatives of each Party. All data collected, created,. received, maintained or disseminated for any
purpose by the activities of the County or Party pursuant to this Agreement shall be governed by Minnesota
Statutes Chapter 13, as amended, and the 'Minnesota Rules implementing such Act now in force or hereafter
adopted.
12. Neither Party, its officers, agents or employees, either in their individual or official capacity, shall be
responsible or liable in any manner to the other party for any claim, demand, action or cause of action of any
kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance
or nonperformance of the described maintenance, restoration, repair or replacement work by the other party, or
arising out of the negligence of any contractor under any contract let by the other party for the performance of
said work; and each party agrees to defend, save, keep and hold harmless the other, its officers, agents and
Page 60 of 149
employees harmless from all claims, demands, actions or causes of action arising out of negligent performance
by its officers, agents or employees.
13. It is further agreed that neither party to this Agreement shall be responsible or liable to the other or to
any other person or entity for any claims, damages, actions, or causes of actions of any kind or character arising
out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of
any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost
and expense and indemnify the other party for any action or proceeding commenced for the purpose of asserting
any claim of whatsoever character arising in connection with or by virtue of perfonnance of its own work as
provided herein. Each party's obligation to indemnify the other under this clause shall be limited in accordance
with the statutory tort liability limitation as set forth in Minnesota Statutes Chapter 466.04 to limit each party's
total liability for all claims arising ,from a single occurrence, include the other party's claim for indemnification,
to the limits prescribed under 466.04. It is further understood ancl agreed that the Parties' total liability shall be
limited by Minnesota Statute Section 471.59, Subdivision 1(a) as a single governmental unit.
14. It is further agreed that any and all employees of each party and all other persons engaged by a party in
the performance of any work or services required or provided herein to be performed by the party shall not be
considered employees, agents or independent contractors of the other party, and that any and all claims that may
or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of
Minnesota on behalf of said employees while so engaged and any and all claims made by any third parties as a
consequence of any act or omission on the part of said employees while so engaged shall be the sole
responsibility of the employing party and shall not be the obligation or responsibility of the other party.
15. The provisions of Minn. Stat. Sec. 181.59 and of any applicable local ordinance relating to Civil Rights
and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this
Agreement as though fully set forth herein, including Exhibit A, which is attached and hereby incorporated.
16. Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, the books, records, documents, and accounting procedures
and practices of the County and City pursuant to this Agreement shall be subject to examination by the County,
City and the State Auditor. Complete and accurate records of the work performed pursuant to this Agreement
shall be kept by the County and City for a minimum of six (6) years .following termination of this Agreement
for such auditing purposes, The retention period shall be automatically extended during the course of any
administrative or judicial action involving the County or the City regarding matters to which the records are
relevant. The retention period shall be automatically extended until the administrative or judicial action is
finally completed or until the authorized agent of the County or City notifies each party in writing that the
records no longer need to be kept.
Page 61 of 149
.1.7. The laws of the State of Minnesota shall govern all questions and interpretations concerning the validity
and construction of this Agreement and the legal relations between the parties and performance under it. The
appropriate venue and jurisdiction for any litigation hereunder shall be those courts located with the County of
Scott, State of .Minnesota. Litigation, however, in the federal courts involving the parties shall be in the
appropriate federal court within the State of Min.nesota.
18. In the event any provision of this Agreement shall be held invalid and unenforceable, the remaining
provisions shall be valid and binding upon the parties unless such invalidity or non -enforceability would cause
the Agreement to fail its purpose. One or more waivers by either party of any provision, term, condition or
covenant shall not be construed by the other party as a waiver of a subsequent breach of the same by the other
party.
19. The County's Authorized Agent for the purpose of the administration of this Agreement is Mandy Flurn,
Program Specialist, or her successor. Her current address and phone number are Scott County Highway
Department, 600 Country Trail East, Jordan, MN 55352, (952) 496-8043.
The City's Authorized Agent for the purpose of the administration of this Agreement is Steve Lilleh.aug,
City Engineer or his successor. His current address and phone number are 485 Gorman Street, Shakopee, MN,
55379, (952) 233-9361. Any change in name, address, or telephone shall be noticed to the other party.
Page 62 of 149
fN TESTIMONY WHEREOF, The Parties hereto have caused this Agreement to be executed
by their respective duly authorized officers as of the day and year first above written.
CITY OF SHAKOPEE
(SEAL)
By And
Bill a , Mayor
Date
ATTEST:
By/()- C.
)t)ALezlie A. rmillion
County Administrator
Date Dm
Approved as to form:
/72
1 -1( //I?
William H. Reyn ds, City Administrator
Date
COUNTY OF SCOTT
Jeanne Andersen, Assistant County Attorney
Date
By
Chair of Its County Board
Date 3 I- 2 (....)2,c)
RECOMMEND FOR APPROVAL:
By
Date
nthoi iniecki, County Engineer
Page 63 of 149
POLICY STATEMENT
It is the policy of Scott Courity Government to provide Equal Opportunity to all employees arid
applicants for employment in accordance with all applicable Equal Employment Opportunity
|awu, dinactives, and regulations of Federal, State, and local governing bodies or agencies
thereof, including Minnesota Statuheu, Chaph*r3O3&
Scott County will not engage inany employment practices which discriminate against or
harass any employee or applicant for employment because of race, color, creed, religion,
national origin, uox, divabi|ity, agn, marital stetus, sexual nriontmtion, orstatus with vygond to
public assistance. Such employment practices include, but are not limited to, the following:
hihng, upgrading, demcdion, transfer, recruitment mrrecruitment advertising, selection, layoff,
disciplinary action, termination, rates of pay or other forms of compensation, and selection for
training, including apprenticeship.
Further, Scott County fully supports incorporation o[nondiscrimination rules and regulations
into contracts and will commit the necessary time and resources to achieve the goals of Equal
Employment Opportunity.
Any employee ofthe County who does not comply with the Equal Employment Opportunity
Policies and Procedures set forth in this Statement and Plan will be subject to disciplinary
action. Any subcontractor -of the County not complying with all applicable Equal Employment
Opportunity laws. directives, and regulations of Federal, State,� arid local governing bodies or
agencies thereof, including Minnesota Statutes, Chapter3G3A. will be subject to appropriate
contractual sanctions,
Scott County has designated the Employee Relations Director as the manager of the Equal
Opportunity Program. These responsibilities will include monitoring all Equal Employment
Opportunity activities and reporting the effectiveness ofthis pmQnom. amrequired by Federal,
State, and local agencies. The Scott County Administrator will receive and review reports on
the progress ofthe pmAmm. |fany employee orapplicant for employment believes hnorshe
has been discriminated agminat, please contact the Scott County Employee Relations Dimotor,
Scott County Employee Relations, Government Center Room 201, 200 Fourth Avenue West,
3hukopeo, Minnesota 553794220. orcall (U52)4Q8'8iO3,
Scott County Administrator
h� /
/ ~
Date DavidE9r Date
Chair, Board ofCommissioners
Page 64 of14y
LISA J. FREESE
Transportation Services Director
April 13, 2020
City of Shakopee
Attn: Steve Lillehaug
485 Gorman Street
Shakopee, MN 55379
SCOTT COUNTY TRANSPORTATION SERVICES DIVISION
HIGHWAY / MOBILITY MANAGEMENT / FLEET
600 COUNTRY TRAIL EAST • JORDAN, MN 55352-9339
(952) 496-8346 • Fax: (952) 496-8365 • www.scoftcountymn.gov
ANTHONY J. WINIECKI TROY BEAM
County Engineer Mobility Services & Fleet Manager
Enclosed is a fully executed original agreement with Scott County.
Mandy Flum
Contract Specialist
Scott County Transportation Services
Enclosures
An Equal Opportunity/Safety Aware Employer
Page 65 of 149
*4.E.2.
Shakopee City Council
April 4, 2023
FROM: Bill Egan, Public Works Director
TO: Mayor and Council Members
Subject:
Purchase two Administrative vehicles for the Police Department.
Policy/Action Requested:
Approve the purchase of two 2022 Ford Explorer's from North Central Ford, the equipment
and setup from North Central Bus & Equipment Inc., in the total amount of $87,646.34.
Recommendation:
Approval as requested.
Discussion:
The following equipment to be replaced and purchased are included in the 2023 Capital
Improvement Plan (CIP):
Police Department - Administrative: Ford Explorers
The replacement of two 2013 Ford Taurus Nos. sk1022 (83,197 miles) and sk1023 (49,024
miles), are summarized in the attached CIP sheet Equip-23-312. The Ford Explorer
purchase amount for both vehicles is $75,596.92, from North Central Ford. The equipment
and set up from North Central Bus & Equipment Inc., amounts to $12,049.42. Two quotes
were obtained for the 2022 Ford Explorer's; North Central Ford is low bid (see attached
quotes). The total purchase price for the two 2022 Ford Explorer Police Admin vehicles
and equipment is $87.646.34
Once replaced and in service, both 2013 Taurus vehicles will be further evaluated and
rotated to replace other current holdover vehicles that are used for city staff vehicles. The
holdover vehicles that are to be replaced will then be declared surplus at a later date.
Budget Impact:
The budget for the two Police Department's administrative vehicles per the CIP is $88,000.
The actual total purchase amount is $87,646.34.
These vehicles are funded under the Equipment Internal Service Fund.
Page 66 of 149
ATTACHMENTS:
D Equip-23-312
D North Central Ford Quote (Chief)
D North Central Ford Quote (Investigative)
D Tenvoorde Ford Quote
D Equipment Set Up (Chief)
D Equipment set Up (Investigative)
Page 67 of 149
Capital Improvement Plan
City of Shakopee, Minnesota
2023 thru 2027
Project # Equip-23-312
Project Name Police: Unmarked Administrative
Type Equipment
Useful Life 10
Category Police
Accounting Code 7800.1740 100031
Fund Capital Equipment Internal Sery
Description
Department Equipment Internal Serv. Fund
Contact Public Works Director
Priority 2 Important -Provide Efficiencies/
Status Active
Total Project Cost: $303,000
P i'i( 14Vl�Qilr�r m
2023: Replace two police administration vehicles, sk1022 and 1023.
2024: Replace two vehicles sk1026 and 1027.
2025: Replace two vehicles sk1028 and 1032.
2026: Replace one vehicle sk1040.
2027: Replace one vehicle sk1012
Justification
Replacement schedule: 10 years.
Expenditures
2023 2024 2025 2026 2027 Total
Equip/Vehicles/Furnishings
88,000 92,000 69,000 26,000 28,000 303,000
Total
Funding Sources
88,000 92,000 69,000 26,000 28,000 303,000
2023 2024 2025 2026 2027 Total
Equipment Internal Service
Fund
88,000 92,000 69,000 26,000 28,000 303,000
Total 88,000 92,000 69,000 26,000 28,000 303,000
Budget Impact/Other
94
Page 68 of 149
TO:
Qty
1.00
NORTH CENTRAL
City of Shakopee
Item #
K8A
Description
2022 Ford Police Interceptor Utility AWD
Date :03/15/2023
Customer ID
2022 Ford Interceptor Gas
VIN: 1 FM5K8AB5NGC36202
Salesperson:
Direct Phone #
Unit Price
Terry Boltjes
320-330-8155
Line Total
37,406.04 $
Page 1 of 1
37,406.04
1.00 Shipping 1,000.00 $ 1,000.00
Special Instructions:
Custom or Special Orders are Non -Refundable Subtotal
This Estimate is for Budgetary Purposes and is Not a Guarantee of Cost for
Services. Sales Tax
Estimate is Based on Current Information From Client About the Project
Requirements Grand Total
Actual Cost May Change Once Project Elements are Finalized
MSO will be coming from dealer dirrect
$ 38,406.04
38,406.04
Quote accepted by: Date:
www.northcentralinc.com Pagq3Na4aft-9595 25112 22nd Ave. St. Cloud, MN 56301
TO:
Qty
1.00
NORTH CENTRAL
City of Shakopee
Item #
K8A
Description
2022 Ford Police Interceptor Utility AWD
Date :03/15/2023
Customer ID
2022 Ford Interceptor Gas
VIN: 1FM5K8AB1NGB52815
Salesperson:
Direct Phone #
Unit Price
Terry Boltjes
320-330-8155
Line Total
36,190.88 $
Page 1 of 1
36,190.88
1.00 Shipping 1,000.00 $ 1,000.00
Special Instructions:
Custom or Special Orders are Non -Refundable Subtotal
This Estimate is for Budgetary Purposes and is Not a Guarantee of Cost for
Services. Sales Tax
Estimate is Based on Current Information From Client About the Project
Requirements Grand Total
Actual Cost May Change Once Project Elements are Finalized
MSO will be coming from dealer dirrect
$ 37,190.88
37,190.88
Quote accepted by: Date:
www.northcentralinc.com Pag(687c7a40A-9595 25112 22nd Ave. St. Cloud, MN 56301
3/15/23, 2:05 PM
Preview Order 0001 - K8B - Base 4WD
Preview Order 0001- K8B • Base 4WD: Order Summary Time of Preview: 03/15/2023 14:05:42 Receipt: NA
Dealership Name: Tenvoorde Ford, Inc.
Dealer Rep. Robert Aanenson
Customer Name X XXXXX
DESCRIPTION
K8B0 EXPLORER BASE 4WD
.119 INCH WHEELBASE
ICONIC SILVER METALLIC
CLOTH SEATS
SANDSTONE INTERIOR
EQUIPMENT GROUP 100A
18" 5-SPOKE PAINTED ALUM WHLS
2.3L ECOBOOST 1-4 ENGINE
.10-SPEED AUTO TRANSMISSION
TOTAL BASE AND OPTIONS
DISCOUNTS
TOTAL
Customer Name:
Customer Address:
Type Retail
`Priority Code 19
MSRP
$38760
so
so
so
so
$0
$0
$0
$o
;Vehicle Line
Model Year 2023
DESCRIPTION
P255/65R18 A/S BSW TIRES
CV LOT MANAGEMENT
50 STATE EMISSIONS
AUTO START -STOP REMOVAL
FUEL CHARGE
PRICED DORA
ADVERTISING ASSESSMENT
DESTINATION & DELIVERY
Customer Email:
Customer Phone:
Customer Signature
Explorer
Sales Code : F58584
Order Code 0001
Price Level 350
MSRP
$0
$o
$0
$-50
so
so
$0
$1595
MSRP
$40305
NA
$40305
This order has not been submitted to the order bank.
This is not an invoke.
Date
about:blank Page 71 of 149
1/1
3/15/23, 2:06 PM
Preview Order 0001 - K8D - XLT 4WD
Preview Order 0001- K8D -XLT 4WD: Order Summary Time of Preview: 03/15/2023 14:06:29 Receipt: NA
Dealership Name: Tenvoorde Ford, Inc.
Dealer Rep. Robert Aanenson
Customer Name X XXXXX
DESCRIPTION
KEDO EXPLORER XLT 4WD
.119 INCH WHEELBASE
ICONIC SILVER METALLIC
UNIQUE CLOTH
EBONY INTERIOR
EQUIPMENT GROUP 200A
.18" 5-SPOKE PAINTED ALUM WHLS
.2.3L ECOBOOST I-4 ENGINE
.10-SPEED AUTO TRANSMISSION
.P255/65R18 A/S BSW TIRES
4WD REGIONAL DISCOUNT
RESIDENCY RESTRICTIONS APPLY
TOTAL BASE AND OPTIONS
4WD REGIONAL DISCOUNT
TOTAL
Customer Name:
Customer Address:
`Type
Priority Code 19
MSRP
$40570
$0
$0
$0
$0
$o
$o
$0
$0
$0
$0
$0
Retail
Vehicle Line Explorer
Model Year 2023
DESCRIPTION
CV LOT MANAGEMENT
50STATE EMISSIONS
FUEL CHARGE
PRICED DORA
ADVERTISING ASSESSMENT
DESTINATION & DELIVERY
*i*i*********#*##*s*si*4*4****
*RESIDENCY RESTRICTIONS APPLY*
*TO DISCOUNTS/SAVINGS - BASED*
* ON CUSTOMER ZIP CODE. SEE *
* DEALER FOR DETAILS. *
62
Customer Email:
Customer Phone:
Customer Signature
Sales Code : F58584
Order Code 0001
Price Level 350
MSRP
$o
so
$0
$0
$0
$1595
$0
$0
$0
$0
so
$o
MSRP
$42165
$-300
$41865
This order hos not been submitted to the order bank.
This is not an invoice.
Date
about:blank Page 72 of 149
1/1
North Central Bus & Equipment DBA RW&B, Inc.
25112 22nd Ave
Saint Cloud, MN 56301 US
kayla@scipi.org
Estimate
Shakopee Public Works
400 Gorman St
Shakopee, MN 55379 US
SKU
TLI2D
TLI2E
IONR
IONB
VTX9D
VTX9E
VTXADAPT
ETTFFUT-16
31.2515.4040
SA315U
SAK67D
Install - Unmarked
New customer
discount
Shop Supply
Remote Start Bundle
Ford PIU
SV111P Il„
Shakopee Public Works
400 Gorman St
Shakopee, MN 55379 US
DESCRIPTION
2022 PIU Chief Vehicle
Whelen DUOTM Color, Amber/Blue, Amber/White, Blue/White, Red/Blue or
Red/White Only, RED/CLEAR
TLI2D
Whelen DUOTM Color, Amber/Blue, Amber/White, Blue/White, Red/Blue or
Red/White Only, BLUE/CLEAR
IONR - Whelen ION Red (1 in rear upper hatch area 1 in rear side window)
IONB - Whelen ION Blue (1 in rear upper hatch area 1 in rear side window)
Whelen Vertex Super LED DUO Red/White (1 in headlight 1 in taillight)
Whelen Vertex Super LED DUO Blue/White (1 in headlight 1 in taillight)
Whelen Twist -In Adapter for use with Ford Factory Prep Option
SoundOff Flashback Plug -In Alternating Taillight Flasher, Solid State - 2.4 f.p.s. for
Ford Utility 2016-2020
31.2515.4040 - Siren / Switch Box & Mini Controller
Whelen Siren Speaker (NEW)
Whelen SA315P speaker Ford Police Interceptor Utility, 2020, Driver Side Frame
Mount, Behind the Bumper
Installation of emergency lighting and equipment on an unmarked vehicle
New customer discount
Consumable Shop Supply
MN Contract Vendor #0000234132
Remote start system for Ford PIU
�1J1'SICIL /..II
h�0
..i..(,I)..i.A.ii...
111.1 II 1066
1 LA,1 I:i; 03/16/2023
QTY RATE AMOUNT
1 109.62 109.62T
1 109.62 109.62T
2
2
2
2
2
1
97.44
97.44
82.36
82.36
8.12
106.62
194.88T
194.88T
164.72T
164.72T
16.24T
106.62T
1 327.25 327.25T
1 190.00 190.00T
1 0.00 0.00T
1 2,400.00 2,400.00
1-150.00 -150.00
T
1 500.00 500.00T
1 525.00 525.00
4,853.55
0.00
$4,853.55
Page 7,9?ar�
2
e pt ed. E3y
/kr c et.eci
Page 7i:::41.192f 2
North Central Bus & Equipment DBA RW&B, Inc.
25112 22nd Ave
Saint Cloud, MN 56301 US
kayla@scipi.org
Estimate
2,1::11,1SS
Shakopee Public Works
400 Gorman St
Shakopee, MN 55379 US
SKU
C--VSX-1800-INUT
CUP2-1 004
C-ARM-1 001
C-EB25-XTL-1 P
C--EB40-CCS-1 P
TLI2D
TLI2E
VTX9D
VTX9E
VTXADAPT
IONR
IONB
AVC22DE
AVBKT5D
3srccdcr
C399
ETTFFUT-16
Install - Unmarked
New customer
discount
Shakopee Public Works
400 Gorman St
Shakopee, MN 55379 US
DESCRIPTION
2022 Ford PIU Investigator car
C--VSX-1800-INUT- HAVIS VSX CONSOLE W/ FRONT BIN F/ 2020-2021 FORD
INTERCEPTOR UTILITY
CUP2-1004 - HAVIS SELF-ADJUSTING DOUBLE CUP HOLDER (FIXED
MOUNT)
C-ARM-1001 - HAVIS INTERNAL MOUNT ARMREST WITH LOCKABLE
ACCESSORY POCKET
C-EB25-XTL-1 P HAVIS CONSOLE BRACKET FOR MOTOROLA XTL-1500,
2500, 5000 05 REMOTE HEAD RADIO
C--EB40-CCS-1 P HAVIS C-EB40-CCS-1 P 4" (1 PC) EQUIP. MTG. BRACKET
FOR WHELEN CEN-COM/CANTROL CONTROL HEADS
Whelen DUOTM Color, Amber/Blue, Amber/White, Blue/White, Red/Blue or
Red/White Only, RED/CLEAR (2 in grill)
Whelen DUOTM Color, Amber/Blue, Amber/White, Blue/White, Red/Blue or
Red/White Only, BLUE/CLEAR (2 in grill)
Whelen Vertex Super LED DUO Red/White (1 in Headlight 1 in Taillight)
Whelen Vertex Super LED DUO Blue/White (1 in Headlight 1 in Taillight)
Whelen Twist -In Adapter for use with Ford Factory Prep Option
IONR - Whelen ION Red (1 for rear hatch, 1 side rear quarter glass)
IONB - Whelen ION Blue (1 for rear hatch, 1 side rear quarter glass)
Whelen Avenger® II DUOTM Combination Linear/TIR Super -LED® Series, Dual,
One Lighthead Red/White and One Blue/White
Whelen DUAL HEADLINER MOUNT KIT
Whelen Compartment Light, Combination Red/White, with Independent Control
of Red and White Light for rear compartment area of squad.
C399 - Core WCX Controller (Bundle) includes control head CCTL7, C399K4,
SA315U siren speaker and SAK67D and siren speaker bracket
SoundOff Flashback Plug -In Alternating Taillight Flasher, Solid State - 2.4 f.p.s. for
Ford Utility 2016-2020
Installation of emergency lighting and equipment on an unmarked vehicle
New customer discount
III26xII 1064
I )2kI I:i; 03/15/2023
QTY RATE AMOUNT
1 497.70 497.70T
1 45.50 45.50T
1 222.60 222.60T
1 0.00 0.00T
1 0.00 0.00T
2 109.62 219.24T
2 109.62 219.24T
2 78.10 156.20T
2 78.10 156.20T
2 8.12 16.24T
2 97.44 194.88T
2 97.44 194.88T
1 277.20 277.20T
1 19.20 19.20T
1 67.62 67.62T
1 1,230.25 1,230.25
T
1 106.62 106.62T
1 2,500.00 2,500.00
1-150.00 -150.00
T
Page 7 '9?ar
2
Shop Supply Consumable Shop Supply
7160-1048
Misc. parts
, by
A .c...r, .c3,ptr,r I:;kr try
Gamber Johson Storage Box for Electronic Equipment in SUV's 18"H x 38"W x
6"D
Replacement a -pillar cover and inside modeling.
MN contract vendor #0000234132
1 500.00 500.00T
1 396.78 396.78T
1 325.52 325.52T
7,195.87
0.00
$7,195.87
Page 799
*4.E.3.
Shakopee City Council
April 4, 2023
FROM: Jamie Theis, Street and Utilities Supervisor
TO: Mayor and Council Members
Subject:
2023 Sanitary Sewer and Storm Sewer Televising
Policy/Action Requested:
Approve a contract with American Environmental in the amount of $70,651.50 for the 2023
Sanitary Sewer and Storm Sewer Televising Project.
Recommendation:
Approve the contract.
Discussion:
In 2005, City Council approved a forural policy for the inspection and maintenance of the
sanitary sewer system. The policy prescribes that the television inspection of sanitary sewer
mains occurs every ten years. In accordance with this policy, 127,441 feet of sanitary
sewer pipe has been identified to be televised in 2023 (see attached Sanitary Sewer map). In
addition, as part of the city's evaluation of utilities that fall within subsequent years'
pavement rehabilitation projects, 13,862 feet of storm sewer will be televised (see attached
Storm Sewer map).
Bids were solicited and three quotes were received as follows:
American Environmental $70,651.50
Pipe Services $87,607.86
Vortech Hydro Vac, Inc. $116,850.75
American Environmental submitted the lowest bid and have the experience and capacity for
the project and is deemed a responsible bidder.
Budget Impact:
The prescribed work is budgeted in the 2023 Sanitary Sewer Fund ($63,720.50) and the
Page 77 of 149
2023 Surface Water Fund ($6,931.00).
ATTACHMENTS:
o Shakopee TV Quote
O 2023 Sanitary Map
O 2023 Storm Map
• 2023 Televising Contract
Page 78 of 149
COMPANY N
ADII!.S:
TEIE
HONE:
SA\ IT
NO
SE
ESC
8-12 INC
LAN
PTI N
PIPE
ED TEI
15-18 INCH PIPE
6 CH PI
SEWER
.11•000.
FT
ED TEL V
A
C 1NIT111/ ninr:
he undersigned agrees as follows:
•
ittegula
of Shako
"ties in bi
ee, innesota,
ding, and/or to
2. If this quotation is accepted, bid&
(10) days after bidder's quote is
accetance and to complete all wor
documents.
1
-o
a)
a
M
N
O
CN
Total Feet = 127,441
624 pipe segments included in project areas
C
I— O N O) I�$�$4f
> LO N- I\ L0 V In O) CO O
CO NO LO 0 M 00) co C) co
�Nv-
�N���N000O V
II II II II II II II II II II II
L L t L L L L L L L L
C U U U U U U U U U U U
C C C C C C C C C C C C
d CO N N N 0 M M •V CO
Total Feet = 13,863
114 pipe segments included in project areas
477
CONTRACT
THIS CONTRACT, made and entered into this 4 day of April, 2023 by and between American
Environmental hereinafter called "Contractor", and the City of Shakopee, Minnesota, a municipal
corporation, hereinafter called "City."
WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder for
furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing the
following City improvements:
2023 Sewer Televising
NOW THEREFORE, the parties to this contract agree to the following:
1. Manner for Completion. The Contractor, at his own proper cost and expense, shall
perform all work and furnish all supervision (needed beyond that provided by the City Engineer),
labor, material, tools, supplies, machinery and other equipment necessary for the 2023 Sewer
Televising project for the City of Shakopee, Minnesota, in a workmanlike and substantial manner,
as outlined in the Request for Quotation (RFQ).
2. Due Diligence. The maintenance of a rate of progress in the work which will result in its
completion in a reasonable time, is an essential feature of this Contract, and the Contractor agrees to
proceed with all due diligence and care, at all times to take all precautions to ensure the time of
completion as defined in this Contract. The Contractor shall fully complete the work called for
under the Contract in accordance with the RFQ.
3. Payment. The City will pay the Contractor those prices stipulated in the Contractor's
Quotation, which are incorporated herein by reference and made a part of this Contract, which shall
constitute full and complete compensation for the contractor's work provided hereunder. The
parties specifically agree and understand and the Contractor specifically waives any claim for
additional compensation for any changed condition whether arising out of a physical condition at
the site of an unusual nature, differing materially from those ordinarily encountered and generally
recognized as inherent in work of the character and at the location provided for in the Contract or
arising as a result of any force majeur.
4. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor
shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of
persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of
persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all
subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set
forth, insofar as applicable to the work of subcontractors and to give Contractor the same power
regarding termination of any subcontract as the City may exercise over Contractor under any
City of Shakopee — Contract
2023 Sewer Televising
April 2023
Page 84 of 149
Page 1 of 2
provisions of this contract. Nothing contained in this Contract shall create any contractual relation
between the subcontractor and the City or between any subcontractors.
5. Payment to Subcontractors. The Contractor shall pay any subcontractor within ten
days of receipt of payment from the City for undisputed services provided by the subcontractor. If
the Contractor fails to pay within ten days, the Contractor shall pay the subcontractor interest at the
rate of one and one-half percent per month or part of month to the subcontractor on any undisputed
amount not paid on time to the subcontractor, in accordance with Minn State. Sec. 471.425, Subd.
4a.
6. City Instructions. The City may declare the contract forfeited, should the Contractor
persistently disregard instructions of the City or fail to observe or perform any provisions of this
Contract.
7. Duplicate Originals. This Contract shall be executed in two copies; one (1) copy being
retained by the City, one (1) to be delivered to the Contractor.
8. Nondiscrimination. The Contractor agrees in the performance of this Contract not to
discriminate on the ground or because of race, color, creed, religion, national origin, sex, marital
status, status with regard to public assistance, disability, sexual orientation or age, against any
employee of Contractor or applicant for employment, and shall include a similar provision in all
subcontracts let or awarded hereunder
9. Jurisdiction. This agreement and every question arising hereunder shall be construed or
determined according to the laws of the State of Minnesota.
CONTRACTOR -American Environmental CITY OF SHAKOPEE, MINNESOTA
By By
Matt Lehman, Mayor
By By
City of Shakopee — Contract
2023 Sewer Televising
April 2023
William H. Reynolds, City Administrator
Page 85 of 149
Page 2 of 2
GENERAL CONDITIONS
1. DOCUMENTS, DRAWINGS AND SPECIFICATIONS
A. EXECUTION, CORRELATION AND INTENT OF DOCUMENTS
Work shall be governed by all applicable Federal, State, and Local Laws, regulations, codes, and
ordinances and the project plans and specifications.
B. DRAWINGS AND SPECIFICATIONS
The City of Shakopee (Owner), through the City Engineer (Engineer), shall furnish plans and
specifications that represent the requirements of the work as far as practical to be performed
under this project. Any work that may reasonably be inferred from the project plans and
specifications as being required to produce the intended result shall be supplied whether or not it
is specifically called for. Work, materials, or equipment described in words that so applied have
a well known technical or trade meaning shall be deemed to refer to such recognized standards.
C. INCLUSION OF OTHER SPECIFICATIONS, RULES AND REGULATIONS
All work and material covered by these specifications must conform to the current respective
requirements of the following documents unless specified otherwise within the Special
Provisions:
(1) City Ordinances of the City of Shakopee, Minnesota
(2) State of Minnesota, Department of Transportation (MN/DOT), "Standard Specifications
for Construction", 2018 Edition, including the most recent addenda and revisions (also
referred to as Mn/DOT Specifications or Mn/DOT requirements).
(3) Minnesota Manual on Uniform Traffic Control Devices (MMUTCD).
Any conflict between items in the above, between themselves, or with these specifications must
be submitted to the Engineer for adjustment, the prime object being to obtain the best quality
installation possible.
2. INSURANCE
Prior to the commencement of work, Certificates of all insurance required on a form approved by the
City Clerk, signed by an authorized representative of the insurance carrier and stating that all
provisions of the specified requirements are satisfied shall be provided by the Contractor.
The CITY OF SHAKOPEE shall be named as an additional insured on all policies required under
this section.
A. Liability Insurance
1) Required insurance and amounts as follows:
a. Worker's Compensation:
State: Statutory
Applicable Federal (e.g. Longshoreman's): Statutory
Employer's Liability: $2,000,000
b. Contractor's Liability Insurance including completed operations and product liability
coverages and eliminate the exclusion with respect to property under the care, custody
and control of the Contractor
General Aggregate
City of Shakopee — RFQ GC
2023 Sewer Televising
April 2023
Page 86 of 149
GC -Page 1 of 7
(Except Products — Completed Operations)
Products — Completed
(Operations Aggregate)
Personal and Advertising
Injury (Per Person/Organization)
Each Occurance
(Bodily Injury and Property Damage)
$2,000,000
$2,000,000
$2,000,000
$2,000,000
Property Damage Liability Insurance will
provide explosion, collapse and underground
coverages where applicable $2,000,000
Excess Liability
General Aggregate $2,000,000
Each Occurrence $2,000,000
c. Automobile Liability:
Or
Bodily Injury
Each Person $2,000,000
Each Accident $2,000,000
Property Damage
Each Accident $2,000,000
Combined Single Limit
(Bodily Injury and Property Damage) $2,000,000
d. Policy must include a waiver of any or all Governmental Immunity and must indemnify
and hold harmless the City and/or its agents and others as required. List project and work.
2) The policy shall be a standard form policy provided for by a carrier approved by the State
of Minnesota and shall not contain any exclusions that will restrict coverage on any
operations performed by this Contractor or any Subcontractor thereof.
3) The policy or policies shall afford Contractual Liability coverage to provide coverage for
the Indemnification Agreement set out in Section 2.E.
4) It is a condition of the Contract that the policy or policies waive any or all governmental
immunity as a defense in any action brought against the insured or any other party to the
Contract, up to policy limits.
5) The policy shall further provide insurance to cover all of the Contractor's operating
exposures and the operation of vehicles.
6) Approval of the insurance by the City shall not in any way relieve or decrease the liability
of the Contractor hereunder, and it is expressly understood that the City or the Engineer
City of Shakopee — RFQ GC
2023 Sewer Televising
April 2023
Page 87 of 149
GC -Page 2 of 7
does not in any way represent that the above specified insurance or limits of liability are
sufficient or adequate to protect the Contractor's interest or liabilities.
7) In the event of cancellation of any of the policies, the company issuing the Certificate of
Insurance shall provide 30 days written notice to the City. Failure to do so shall impose
obligation and/or liability upon the issuing company. Certificate of Insurance forms shall
be drafted or altered to reflect these conditions.
B. Notice of Cancellation or Non -Renewal
The City shall be given at least thirty (30) days prior written notice of any cancellation,
termination or material modification of the required insurance coverages, and the insurance
policies required herein shall so provide.
C. Deductibles
All responsibility for payment of sums resulting from any deductible provision, corridor, or self -
insured retention conditions of the policy or policies shall remain with the Contractor.
D. Indemnification
The Contractor shall indemnify and hold harmless the City, its elected officials, commissioners
either elected or appointed, officers, agents and/or employees from and against all claims,
damages, losses or expenses, including attorney fees, for which they may be held liable, arising
out of or resulting from the assertion against them of any claims, debts or obligations resulting
from or arising out of directly or indirectly, the performance of this Agreement by the Contractor,
their employees, agents or subcontractors.
3. WORK COMPLETION, SUSPENSION & RESUMPTION STIPULATIONS
A. COMPLETION
The Contractor will be required to begin work within ten (10) days of Notice to Proceed and is to
complete the installation televising on or before the completion date specified in the Special
Provisions or the Proposal Form for the project.
B. SUSPENSION AND RESUMPTION OF WORK
The Engineer shall have the authority to suspend the Contractor's operations wholly or in part, for
such period or periods of time as may deem necessary because of unsuitable weather or other
conditions that the Engineer considers unfavorable for the prosecution of the work, or for such
time as is necessary due to the failure on the part of the Contractor to carry out orders given or
perform any or all of the provisions of the contract. Such "Suspension of Work Order" shall be in
writing, and shall state the reason for such suspension, the effective date and time, and the
operation suspended. All work done by the Contractor contrary to such "Suspension of Work
Order" shall be considered as unauthorized work and as having been done at the expense of the
Contractor.
4. MEASUREMENT AND PAYMENTS
A. MEASUREMENT OF QUANTITIES
Work completed in an acceptable form as determined by the Engineer shall be measured by the
units specified in the Proposal Form or otherwise described in the Special Provisions.
B. PAYMENT
Payment at the unit price provided in the Proposal Form shall be full compensation for all labor,
materials, coordination and equipment necessary to furnish and install the item, unless otherwise
City of Shakopee — RFQ GC
2023 Sewer Televising
April 2023
Page 88 of 149
GC -Page 3 of 7
specified in the Special Provisions. Final payment shall not act as a waiver of the right of the
Owner to require fulfillment of all terms of the Contract.
5. CONTROL OF WORK AND MATERIALS
A. HOURS OF OPERATION
1. No construction equipment shall be operated between 7:00 P.M. and 7:00 A.M. weekdays
unless specifically authorized by the Engineer.
2. No work shall be done on Saturdays or Sundays unless special approval is granted by the
Engineer. If authorized, working hours on weekends are 9:00 A.M. to 9:00 P.M.
3. The Contractor shall notify the Owner in advance of all times when staff are to work on the
construction site.
4. Should work by the Owner or other special conditions require temporary suspension of the
Contractor's activities, the Contractor shall comply and reschedule the work at no additional
cost to the Owner.
B. OWNER REPRESENTATIVE'S STATUS AND DECISIONS
In carrying out any of the provisions of the contract, or in exercising any power or authority
granted to the Contractor thereby, there shall be no personal liability upon the contracting officer
or the authorized representatives, it being understood that in such matter they act as agents and
representatives of the Owner.
The Engineer shall have general supervision and direction of the work. The Engineer has
authority to stop the work whenever such stoppage may be necessary to ensure the proper
execution of the work. The Engineer shall also have the right, as the work progresses, to alter the
plans or specified coordination of two or more concurrent contractors subject to the limits
specified herein.
C. CONTROL OF MATERIALS
All materials furnished by the Contractor shall meet the requirements of these specifications.
1 INSPECTION AND ACCEPTANCE OF MATERIALS: Final inspection and acceptance of
material will be made only at the site of the work. The Owner reserves the right to sample,
inspect, and test materials throughout the duration of the work, and to reject any materials
that arc found to be unsatisfactory at the time of usc.
2 DEFECTIVE MATERIAL: All materials that do not conform to the requirements of these
specifications shall be considered defective and will not be approved. All defective material
must be removed from the construction area. Any portion of the work in which any defective
material may have been used shall be considered as defective work.
3 DEFECTIVE WORK: All work and materials that do not conform to the requirements of the
contract shall be considered as defective and will not be approved. When so ordered by the
Engineer in writing, all defective work shall be remedied or repaired, or, if necessary,
removed and replaced in an acceptable manner by the Contractor.
If the Contractor fails or refuses to remedy or repair any defective work or materials or to
remove and replace such work or materials, within thc period specified in such written order,
thc Owner shall have the right, at its option:
City of Shakopee — RFQ GC
2023 Sewer Televising
April 2023
Page 89 of 149
GC -Page 4 of 7
a) To take over and use such defective work by payment to the Contractor of an amount
equal to the reasonable value of such work; or
b) to cause such defective work to be remedied or repaired, or removed and replaced, and
deduct the cost thereof from any monies due or that may become due the Contractor or
require reimbursement therefore from thc surety of the contract bond.
When such defective work has been remedied or repaired, or removed and replaced by the
Contractor, thc Contractor will be credited with an amount equal to thc value of the completed
work based on the contract price or price therefore. If the Contractor continues to perform
defective work, the City may declare the Contractor in default.
D. PROSECUTION OF WORK NEAR PUBLIC UTILITIES PROPERTIES
It shall be the Contractor's responsibility to obtain complete information of the existence and
location of underground utilities that may be adjacent to the work. The Contractor shall be
ground surface whether or not the approximate locations are shown in the plans. The Contractor
shall assume full responsibility for reimbursing thc owners thereof for any damage or injury to
much utilities that may be caused by his/her operations. The Contractor shall at no time hinder or
interfere with any person engaged in protecting or moving utility properties or in the operation of
the utility.
The Contractor shall give notice to thc owners of all utilities at least 48 hours before starting any
construction operations that will affcct such properties. If, during thc course of the Contractor's
operations, he/she discovers utility properties, the existence of which was not known, the
Contractor shall immediately notify the owner thereof and the Engineer.
E. PROTECTION OF THE PUBLIC, THE WORK AND PROPERTY
The Contractor shall operate in a safe and non -hazardous fashion, maintaining full compliance
with OSHA standards and good work standards, complying with all the Federal, State and
Municipal laws.
The Contractor shall continuously maintain adequate protection of all work from damage, and
take all reasonable precautions to protect the Owner's property from injury or loss arising in
connection with this project. The Contractor shall make good any damage, injury or loss to his
work or to the property of the Owner that results from lack of reasonable protective precautions,
except such as may be caused by agents or employees of the Owner. The Contractor shall make
adequate provisions to protect adjacent private and public property. The Contractor shall assume,
and shall be held liable for necessary equipment and personnel required to conform to these
specifications. All cost related to protection of the public, the work and property shall be borne
by the Contractor.
The Contractor shall erect and maintain all signs and barricades required to conform with the
Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) prior to commencing any
work within public streets, sidewalks, easements or right-of-way. The Contractor shall be
responsible for installing adequate traffic control and safety devices to protect the public,
including pedestrians and vehicular traffic. The Engineer shall have the authority to stop any
work until the Contractor brings signing and barricades into conformance with MMUTCD. If the
Contractor fails to act in a timely fashion to bring signing and barricades into conformance with
MMUTCD or if emergency conditions require immediate action, the Engineer can install proper
signing and barricades and charge the cost of such work to the Contractor.
City of Shakopee — RFQ GC
2023 Sewer Televising
April 2023
Page 90 of 149
GC -Page 5 of 7
F. PROTECTION AND RESTORATION OF PROPERTY
The Contractor shall not enter upon private property for any propose without obtaining
permission. The Contractor shall notify, in writing, the owners of all corporate or private property
that will be interfered with by the operations, advising them of the nature of the interference, and
arranging with them for the protection of such property. The Contractor shall furnish the
Engineer, upon request, with copies of all such notifications and final agreements.
The Contractor shall protect and carefully preserve all property monuments until the Owner, or an
authorized surveyor or agent, has witnessed or otherwise referenced their location or relocation.
The Contractor shall be responsible for any damage occasioned by or resulting from the
operations, work or materials to property of any kind outside the construction work area, or
within the construction work area and below the ground surface if such property is shown in the
plans, or its existence is indicated in the Special Provisions. The Contractor shall also be
responsible for any damage, occasioned by or resulting from the operations, to property of any
kind within the construction televising area and below ground surface, the existence of which is
not shown in thc Plans or indic
of its existence before such damage is done.
If such property is damaged or destroyed by the Contractor's operations, work, or materials, the
Contractor shall, at the Contractor's own expense, restore such property to a condition equal to or
better than that existing before such damage or injury was done by repairing, rebuilding, or
replacing it as may be directed, or shall otherwise make good such damage or destruction in an
acceptable manner.
G. WARRANTY/GUARANTEE
Any defective materials, workmanship or equipment shall be corrected by the Contractor, at no
cost to the Owner, for a period of two years after date of acceptance of the project. If, in the
opinion of the Engineer, it is not expedient to correct injured work, or work not done in
accordance with the contract, the Owner may deduct the difference in value between the work
of which shall be determined by the Engineer.
The Contractor shall be responsible for any and all defects that may develop in any part of the
entire installation furnished by thc Contractor and upon receipt of written notice from the
Engineer, shall immediately replace and make good without expense to the Owner such faulty
part or parts, including damage resulting from same, during a period of two (2) years from the
date of final acceptance of the installation, except when specific warranty and guarantee for work
and materials for another length of time is elsewhere specified.
The acceptance of the installation, or any part of it, shall not act to waive the liability on the part
of the Contractor and the Contractors surety.
H. REMOVAL AND DISPOSAL
Items removed by the Contractor shall be disposed of outside of the City of Shakopee and in
compliance with all Federal, State, and Local regulations, laws, codes and requirements.
Removal items shall become the property of the Contractor unless specifically identified for
salvage in the Special Provisions.
I. SUBCONTRACTOR
The Contractor shall be as fully responsible to the City for the acts and omissions of its
subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for
City of Shakopee — RFQ GC
2023 Sewer Televising
April 2023
Page 91 of 149
GC -Page 6 of 7
the acts and omissions of persons it directly employs. Contractor shall cause appropriate
provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to
Contactor by all the terms herein set forth, insofar as applicable to the work of subcontractors and
to give Contractor the same power regarding termination of any subcontract as the City may
exercise over Contractor under any provisions of the contract. Nothing contained in the Contract
shall create any contractual relation between the subcontractor and the city or between any
subcontractors.
The Contractor shall pay any subcontractor within ten (10) days of receipt of payment from the
city for undisputed services provided by the subcontractor. If the Contractor fails to pay within
ten (10) days, the Contractor shall pay the subcontractor interest at the rate of one and one-half
percent per month or part of month to the subcontractor on any undisputed amount not paid on
time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a.
City of Shakopee — RFQ GC
2023 Sewer Televising
April 2023
Page 92 of 149
GC -Page 7 of 7
SPECIFICATIONS
1) CONTRACTOR will provide two portable hard drive for all televised services along with
still photos and a summary report of all significant findings for quick access to the problem
areas. All reporting will be completed using certified PACP format.
2) CITY understands that if there is any blockage in lines requiring a reverse set-up during
televising the line will have an additional footage charge for re -televising. We will notify
CITY of the problems as they occur.
3) Any root cutting can be provided on a flat hourly rate, the CONTRACTOR will notify
CITY of any occurrences, prior to any cutting.
4) CITY to provide sewer maps and manhole numbering system, pipe ID and to locate and
expose all manholes.
5) CONTRACTOR shall coordinate starting date and area to be televised with CITY staff to
ensure prior cleaning is complete.
City of Shakopee — Specifications
2023 Sewer Televising
April 2023
Page 93 of 149
S-Page 1 of 1
9.A.1.
Shakopee City Council
April 4, 2023
FROM: William H. Reynolds, City Administrator
TO: Mayor and City Council Members
Subject:
SandVenture Discussion/Direction
Policy/Action Requested:
Provide direction regarding the future of SandVenture.
Recommendation:
Direct staff to bring item back the following on 18 April 2023: formal movement of the
project to final bidding as outlined on 21 March 2023, contract with Tommy's Malt Shop, or
a general plan to cease operations and reuse the space.
Discussion:
On 21 March 2023, City Council requested staff provide information regarding holding a
referendum on the question of investing in the future of SandVenture. After legal review, it
was determined that absent a need or specific legislative authorization, there isn't any
justification for the expenditure of public funds for a referendum. Generally, cities require
statutory authorization to expend public funds. There is none here.
As it stands, SandVenture has outlived its useful life. The pool liner leaks, the piping
supplying water is 50 years old and had a major leak last season (which upon inspection
revealed the pipes are in very poor condition). The building is also in a condition verging on
unsafe.
SandVenture currently is only open 3 months of the year. As it is configured, it is not a 4-
season attraction which has an impact on the yearly budget of the department - especially if
we have a rainy summer. Expenses currently exceed revenues by 40-50% depending upon
the year.
The Park and Recreation Department has been under monthly council scrutiny since the
construction of the Community Center and Ice Arena with continued discussions on the
Page 94 of 149
need of the department to increase revenues and decrease expenses. It has done exceptional
work in that area, as the Ice Areana consistently has had revenues exceed expenses (to
where it is subsidizing programs), and the Community Center continues to close the gap
(absent impact of COVID).
Transforming SandVenture from 3-month facility to a year-round operation, coupled with a
partnership with a known and beloved local restaurant has the ability to flip its current large
operational subsidy while providing even more amenities to our residents. The City of
Chaska has used this model to great aplomb in the construction and operation of their
Curling Center (with an event center space) and partnership with the Crooked Pint Ale
House.
Even with the very conservative revenue projections with the new facility, the impact to the
average property taxpayer is minimal if we used our Local Projects Fund and internal
borrowing as outlined on the 21 st. The current estimate for the average property owner is
$5.80 - less than a fast-food sandwich - but we can look at other options that will lessen the
impact even more. These include adjusting repayment terms on the internal loan or rent
charges from what was presented on the 21 st, abate property taxes from the vendor and use
them to offset construction costs, or reviewing revenue projections including raising of fees
for use of the facility.
There are four options available to the City Council:
1) Do essentially nothing other than the normal coat of paint and cleaning routinely done
prior to the season. This will mean the facility may or may not make it one more year of
safe operation and ultimately will lead to option #4 by default.
2) Approve advertisement for bids for essentially replicating the current structure (which
includes just the pool as constructed now and building as constructed now) which will limit
its use to approximately 3 months out of the year and guarantee continued major property
taxpayer subsidy each year. The cost of construction for this option is estimated at
approximately $4 million.
3) Approve advertisement for bids for the project as designed to upgrade it to a 12-month
facility with partnership with an outside entity to provide a unique food service experience.
This would give the city an improved amenity while also providing year -long revenue
stream opportunities. The estimated cost of construction for this option is approximately $7
million.
4) Plan for the decommissioning of the facility and convert the property to another use
suitable for the park. This would eliminate the large yearly subsidy and be of direct financial
Page 95 of 149
benefit to property taxpayers although at a cost of the public value received from the
public's use. There would be undetermined costs for demolition and cleanup of the site and
costs associated with whatever is established in its place.
Staff recommends Option #3.
If Option #3 is not selected, and council continues to be concerned with the levy impact of
the facility, option #4 would be the next recommended option.
Budget Impact:
Once bids are accepted, a clearer picture of the costs of the facility will occur.
Estimated impact of each option is outlined above. The recommended Option #3 would
have an impact of approximately $128,500 on the property tax levy without any of the
revenue adjustments noted above.
Current non-COVID annual subsidy for the facility has been from approximately $285,000
(2017) to approximately $225,000 (2022), but it has been as low as $140,965 when we had
great weather (2018 and 2021).
ATTACHMENTS:
o SandVenture 2021 Plans
• SandVenture March 2022 Plans
o SandVenture Building DD Plans
o SandVenture Financing Options
o SandVenture Balance Sheet
Page 96 of 149
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Page 127 of 149
Object
Account
0.1.000 - GENERAL FUND
1025 - PETTY CASH/CHANGE FUND
4511 - ADMINISTRATIVE CHARGES
4762 - MEMBERSHIPS
4766 - GENERAL ADMISSIONS
4770 -
LESSONS
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4795 -
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6017 - OVERTIME -PART TIME/TEMP
6122 - PERA
6124 - FICA
6135 - HEALTH
6139 - POST EMPLOYMENT HEALTH PLAN
6140 - LIFE/LTD
6145 - DENTAL
6170 - WORKERS COMPENSATION
6202 - OPERATING SUPPLIES
6210-OFFICE SUPPLIES
6211 RECREATION SUPPLIES
6212 - UNIFORMS/CLOTHING
6213 - FOOD
6215 - MATERIALS
6230 - BUILDING MAINT SUPPLIES
6240 - EQUIPMENT MAINT SUPPLIES
6250 - MERCHANDISE
6315 - BUILDING MAINT.
6316 - E UIPMENT MAINTENANCE
6327 - OTHER PROF SERVICES
6332 - POSTAGE
6336- PRINTING/PUBLISHING
6338 - ADVERTISING
6339 - COMPUTER ACCESS
6351 - INSURANCE PREMIUM (IS FUND
6360- UTILITY SERVICE
6362 - ELECTRIC
6364 - WATER
6365 - GAS
6366 - SEWER
6368 - STORM
6415 - SOFTWARE -ANNUAL FEES IS FUND)
6430 - BUILDING RENT (IS FUND)
6435 - OTHER RENT
6472 - CONFERENCE/SCHOOL/TRAINING
6480 - DUES
6650 - CREDIT CARD FEES
6661 - CASH SHORT
YTD
2017
Trial Balance
Company: *, All Company
Business Unit: 0672, SANDVENTURE POOL
Object: *- All Object Account
YTD-2017, 2018, 2019, 2020, 2021, 2022, 2023
YTD
2018
YTD
2019
YTD
2020
YTD
2021
YTD
2022
120.00
24.65
15
(111,200.93)
44
3,472.00
162.00)
(832.37)
29
,521.30
47,078.23
0.00
182,038.79
8,884.64
4,431.96
18,109.57
3,961.47
253.37
142.52
321.34
8,118.96
19,472.40
64.03
90639
3,847.28
0.00
55.20
2,029.49
196.43
19,071.18
14,677.60
4,992.05
15,569.00
42.00
1,220.66
0.00
0.00
17,360.00
9,229.64
11,179.90
359.15
73.57
1,657.60
4,599.96
80,900.04
1,955.00
1,208.00
1,642.00
3,057.30
19.00
0.00
0.00
11,658.30)
0.00
0.00
9,023.59)
0.00
0.00
112.00
0.00
0.00
20,140.53)
0.00
0.00
17,335.59)
(110,442.93) (115,042.50) 251.00 (157,821.35) 141360.00
21 327.5022,590.00) (240.00) 20 380.00) 27,770.63)
1,203 00 471.00 0.00 1 875 00 0.00
0.00 0.00 0.00 0.00 0.00
(1,137.41) (1,160.32) 0.00 (6,542.00) 159.00
32 35 316.00) 0.00 (55,963.49) 53,040.66
15,052.64 44,028.22 32,899.24 45,168.07 49,798.00
310.20 67.73 0.00 115.15 83.56
103,482.93
1,573.31
2,379.10
10 376.71
2,282.39
177.50
64.75
156.17
4,477.92
16,246.91
142.73
0.00
3,778.55
101,472.25
1,671.44
3,570.77
11,133.30
4,901.33
276.79
114.59
323.64
5,941.50
24,062.90
16.88
0.00
864.93
101.90 110.67
56.24
3,070.05
2,139.32
16,580.34
25,739.49
483.00
4,092.35
164.72
1 605.07
0.00
0.00
16,980.00
193.69
11,218.80
8,327.56
335.48
33.00
1,667.04
0.00
0.00
2,467.56
22 406.44
3,574.15
193.16
92.20
229.96
796.72
4,621.39
37.35
0.00
0.00
0.00
0.00 0.00
1,973.49 33.99
2,229.92
14,946.00
3,595.28
2,482.00
2,910.00
0.00
3,782.98
1,707.90
0.00
0.00
21,700.00
0.00
10.401.12
6,169.20
331.17
33.15
1,671.31
4,800.00 5,000.04
51,500.04 51,500.04
0.00
2,021.50
0.00
1,317.50
3,040.81
188.01
0.00
1,075.00
315.00
3,331.12
20.77
0.00
0.00
3,008.82
0.00
189.00
0.00
0.00
295.00
0.00
22,300.00
0.00
3,291.47
329.58
210.84
34.80
1,718.28
3,800.04
51,500.04
0.00
49.00
847.50
0.00
0.00
127,887.58
6 699.60
3,395.86
13 714.24
5,121.42
262.05
122.15
294.43
7,997.32
51,170.70
24.97
0.00
1,257.53
81.86
0.00
3,206.62
226.00
28,836.91
4,983.65
0.00
4,869.69
0.00
215.41
295.00
569.49
11,500.00
0.00
9,953.48
7,161.69
376.66
33.26
1,640.83
1,299.96
52,100.04
0.00
699.00
0.00
1,127.50
5,559.58
(0.40)
147,411.24
10,407.11
3,741.40
15,748.16
5,111.86
314.69
149.36
291.06
7,150.30
70,091.61
82.76
0.00
1,957.23
139.91
0.00
492.83
0.00
26,650.69
18,836.02
0.00
1,022.00
0.00
3,737.74
890.24
405.95
880.22
7,500.00
0.00
12,389.92
487.82
554.04
37.84
1,817.17
5,199.96
63.500.04
0.00
416.00
579.66
802.50
5,900.85
74.00
YTD
2023
1,160.04
(5,670.00
17.63
43.67
3.28
3.21
560.63
0.56
16.98
0.99
21.00
590.00
160.04
322.17
16.56
15.45
3.20
147.47
1,000.00
11,700.00
907.25
11.29
Total 01000 - GENERAL FUND
Grand Total
Rev
Exp
Net
284,606.13
140,965.34 150,129.02
139,046.82 139,027.58 224,987.86 9,294.59
284,606.13 140,965.34 150,129.02 139,046.82 139,027.58 224,987.86 9,294.59
(204,993.69) (178,748.14) (183,603.41) 123.00 (262,722.37) (239,665.88) (6,847.67)
489,479.82 319,713.48 333,732.43 138,923.82 401,749.95 464,653.74 16,142.26
284,486.13 140,965.34 150,129.02 139,046.82 139,027.58 224,987.86 9,294.59
5 year $ 158,831.32 2023 Budget -192000
419620
227620
Page 128 of 149
10.A.
Shakopee City Council
April 4, 2023
FROM: Nate Reinhardt, Finance Director
TO: Mayor and Council Members
Subject:
City Bill List
Policy/Action Requested:
None
Recommendation:
Informational Only
Discussion:
These reports reflect the expenditures as recorded for 2023
transactions are notable for this reporting cycle:
• All Saints Senior Living of Shakopee: TIF #15 PAYG
Settlement. $79,630.93
• BLD Services LLC: 2020 Sewer Service Lateral Pipe
$65,598.69
• ESRI: Software License renewal for 2023. $38,500.00
• Jackson Township: 2023 Annexation tax reimbursement for 6 parcels in Jackson
Township. $13,130.53
Included in the check list are various refunds, returns, and pass through.
Budget Impact:
Operating and capital expenditures within the 2023 budget.
ATTACHMENTS:
activity. The following
TIF 2022 2ND Half Tax
Rehabilitation final payment.
Page 129 of 149
a Council Check Summary
a Council Check Register
a Bill List Transfers
Page 130 of 149
3/30/2023 14:26:18
CITY OF SHAKOPEE
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CAPITAL IMPROVEMENT FUND
TIF DIST#15ALL SAINTS/TRIDENT
SEWER FUND
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PARK ASSET I.S. FUND
INFO TECH I.S. FUND
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Page 131 of 149
Council Check Register
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500.00 ADVENTURE SPECIALTIES LLC
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1,527.50 AFFINITY PLUMBING LLC
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79,603.93 ALL SAINTS SENIOR LIVING OF SH
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472.80 ANGLIN, KENT
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100.19 APPLE FORD OF SHAKOPEE INC
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V
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LOCATION TRACKER 23000930
225.00 AT & T
0
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SERVICE AWARDS
PERSONNEL -PAYROLL
0123.6645
250.00 AWARDS NETWORK
SERVICE AWARDS
PERSONNEL - PAYROLL
0123.6645
Page 132 of 149
16.18 AWARDS NETWORK
Council Check Register
0
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300.00 AWARDS NETWORK
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19.18 AWARDS NETWORK
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PERSONNEL - PAYROLL
100.00 AWARDS NETWORK
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RECREATION PROGRAMS
0679.6327
EGG HUNT CONTRACT - GOATS
150.00 B3 GOATS MITIGATION SERVICES
0
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MATERIALS
17TH AVENUE SPORTS COMPLEX
6794.6215
17TH AVE SOCCER FENCE
4,504.00 BEACON ATHLETICS
0
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RECREATION PROGRAMS
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1,397.50 BENJAMIN BUS INC
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OTHER RENT
OTHER RENT
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0621.6435
0621.6435
0621.6435
0621.6435
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RECREATION PROGRAMS
0679.6435
BIFFS FOR EGG HUNT
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6887.6765
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Page 133 of 149
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3/19/2023 PRI T1
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3/19/2023 PRI T1
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Page 134 of 149
Council Check Register
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0421.6240
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57.00 CONCRETE CUTTING & CORING INC
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57.00 CONCRETE CUTTING & CORING INC
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21,859.58 CONVENTION & VISITORS BUREAU
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25.98 CORPORATE PAYMENT SYSTEMS
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849.00 CORPORATE PAYMENT SYSTEMS
NATIONAL CONFERENCE
397.80 CORPORATE PAYMENT SYSTEMS
NATIONAL CONFERENCE
CORPORATE PAYMENT SYSTEMS
STAR TRIBUNE SUBSCRIPTION
197.08 CORPORATE PAYMENT SYSTEMS
300.00 CORPORATE PAYMENT SYSTEMS
Page 136 of 149
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TRAVEL/SUBSISTENCE
INFORMATION TECHNOLOGY
CONFERENCE/SCHOOL/TRAIN ING
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678.50 CORPORATE PAYMENT SYSTEMS
90.00 CORPORATE PAYMENT SYSTEMS
410.00 CORPORATE PAYMENT SYSTEMS
2022 4TH QTR REBATE
(1,380.79) CORPORATE PAYMENT SYSTEMS
MNGFOA DUES - MS
70.00 CORPORATE PAYMENT SYSTEMS
MN GFOA RENEWAL
70.00 CORPORATE PAYMENT SYSTEMS
MN GFOA 1/23 RENEWALS
70.00 CORPORATE PAYMENT SYSTEMS
PAPER TOWELS
703.98 CORPORATE PAYMENT SYSTEMS
SHOWER REPAIR @ 500 BUILDING
36.80 CORPORATE PAYMENT SYSTEMS
LB ORDER OF DUSTERS
27.27 CORPORATE PAYMENT SYSTEMS
MOLLY'S NOTARY STAMP
CORPORATE PAYMENT SYSTEMS
FRONT SIGHT FOR RIFLES
170.04 CORPORATE PAYMENT SYSTEMS
FR39 MED BAG SUPPLIES
30.60 CORPORATE PAYMENT SYSTEMS
CADDY ORGANIZER KITCHEN
20.99 CORPORATE PAYMENT SYSTEMS
CLEANER FOR GUNS
CORPORATE PAYMENT SYSTEMS
FURNITURE PADS
23.98 CORPORATE PAYMENT SYSTEMS
FURNITURE FELT PADS
8.99 CORPORATE PAYMENT SYSTEMS
DEGREASER FOR GUN CLEANER
12.48 CORPORATE PAYMENT SYSTEMS
SQUAD SUPPLIES
34.58 CORPORATE PAYMENT SYSTEMS
CARD FOR BUETOW RETIREMENT
6.00 CORPORATE PAYMENT SYSTEMS
GLOWSTICKS RADDE
33.90 CORPORATE PAYMENT SYSTEMS
FRAMES/BLADE SHEATH
36.46 CORPORATE PAYMENT SYSTEMS
WINDOW TINT/DAVIS
57.88 CORPORATE PAYMENT SYSTEMS
JUMP DRIVES FOR DEPT.
148.16 CORPORATE PAYMENT SYSTEMS
J.NORDTVEDT HEADPHONES
138.00 CORPORATE PAYMENT SYSTEMS
DRY ERASE MARKERS
16.39 CORPORATE PAYMENT SYSTEMS
BINDERS FOR CH80
16.92 CORPORATE PAYMENT SYSTEMS
FOOD FOR TRAINING AT PD
97.02 CORPORATE PAYMENT SYSTEMS
LUNCH FOR CAPT. INTERVIEWS
81.18 CORPORATE PAYMENT SYSTEMS
HALF AND HALF FOR MEETING
1.99 CORPORATE PAYMENT SYSTEMS
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2.79 CORPORATE PAYMENT SYSTEMS
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18.98 CORPORATE PAYMENT SYSTEMS
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39.92 CORPORATE PAYMENT SYSTEMS
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25.66 CORPORATE PAYMENT SYSTEMS
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(18.98) CORPORATE PAYMENT SYSTEMS
JB42 RETIREMENT PLAQUE
143.05 CORPORATE PAYMENT SYSTEMS
KEYS MADE FOR DEPT.
CORPORATE PAYMENT SYSTEMS
REFUND FOR KEYS -FAULTY
(8.37) CORPORATE PAYMENT SYSTEMS
PHOTOS FOR BUETOW RETIREMENT
22.88 CORPORATE PAYMENT SYSTEMS
0
12.99 CORPORATE PAYMENT SYSTEMS
C544 ONLINE TRAINING
99.00 CORPORATE PAYMENT SYSTEMS
CW71/ML89 TRAINING
398.00 CORPORATE PAYMENT SYSTEMS
Page 137 of 149
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SANTOS MNJOA CONF
300.00 CORPORATE PAYMENT SYSTEMS
CC53 MNJOACONF.
300.00 CORPORATE PAYMENT SYSTEMS
CROSBY GUN TRAINING
175.00 CORPORATE PAYMENT SYSTEMS
WALTER GUN TRAINING
175.00 CORPORATE PAYMENT SYSTEMS
MEINDERS AND FORBERG CIT
1,800.00 CORPORATE PAYMENT SYSTEMS
WIMMER BCA TRAINING
250.00 CORPORATE PAYMENT SYSTEMS
ML89 BCA RECERT
75.00 CORPORATE PAYMENT SYSTEMS
CS94 TRAINING
450.00 CORPORATE PAYMENT SYSTEMS
RADDE TRAINING
225.00 CORPORATE PAYMENT SYSTEMS
EMERGENCY MGMT. TRAINING
350.00 CORPORATE PAYMENT SYSTEMS
LUNCH WHEN IN ALEX- POLICE REC
39.29 CORPORATE PAYMENT SYSTEMS
2023 NLPOA DUES
CORPORATE PAYMENT SYSTEMS
STATION 1 SUPPLIES
129.99 CORPORATE PAYMENT SYSTEMS
SOAP DISPENSERS
25.04 CORPORATE PAYMENT SYSTEMS
MEDICAL SUPPLIES
370.50 CORPORATE PAYMENT SYSTEMS
271.12 CORPORATE PAYMENT SYSTEMS
15.58 CORPORATE PAYMENT SYSTEMS
87.18 CORPORATE PAYMENT SYSTEMS
62.00 CORPORATE PAYMENT SYSTEMS
175.80 CORPORATE PAYMENT SYSTEMS
PAGER TO ANCOM
11.98 CORPORATE PAYMENT SYSTEMS
480.00 CORPORATE PAYMENT SYSTEMS
676.62 CORPORATE PAYMENT SYSTEMS
871.08 CORPORATE PAYMENT SYSTEMS
871.08 CORPORATE PAYMENT SYSTEMS
676.62 CORPORATE PAYMENT SYSTEMS
317.42 CORPORATE PAYMENT SYSTEMS
317.42 CORPORATE PAYMENT SYSTEMS
25.00 CORPORATE PAYMENT SYSTEMS
25.00 CORPORATE PAYMENT SYSTEMS
340.00 CORPORATE PAYMENT SYSTEMS
3,030.00 CORPORATE PAYMENT SYSTEMS
507.80 CORPORATE PAYMENT SYSTEMS
507.80 CORPORATE PAYMENT SYSTEMS
507.80 CORPORATE PAYMENT SYSTEMS
507.80 CORPORATE PAYMENT SYSTEMS
4,287.00 CORPORATE PAYMENT SYSTEMS
MEMBERSHIP
40.00 CORPORATE PAYMENT SYSTEMS
MEMBERSHIP
145.00 CORPORATE PAYMENT SYSTEMS
450.00 CORPORATE PAYMENT SYSTEMS
100.00 CORPORATE PAYMENT SYSTEMS
300.00 CORPORATE PAYMENT SYSTEMS
450.00 CORPORATE PAYMENT SYSTEMS
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Page 138 of 149
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CORPORATE PAYMENT SYSTEMS
190.00 CORPORATE PAYMENT SYSTEMS
678.50 CORPORATE PAYMENT SYSTEMS
678.50 CORPORATE PAYMENT SYSTEMS
73.00 CORPORATE PAYMENT SYSTEMS
190.00 CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
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20.00 CORPORATE PAYMENT SYSTEMS
LOCATES I -PAD MOUNT FOR TRUCK
CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
MN SHADE TREE COURSE RENEWAL
450.00 CORPORATE PAYMENT SYSTEMS
BOB G - WASTEWATER CERT RENEW
23.00 CORPORATE PAYMENT SYSTEMS
BOB G - WASTEWATER CERT RENEW
0.49 CORPORATE PAYMENT SYSTEMS
BRIAN - WASTEWATER CERT RENEW
23.00 CORPORATE PAYMENT SYSTEMS
BRIAN - WASTEWATER CERT RENEW
0.49 CORPORATE PAYMENT SYSTEMS
FRAUDULENT CHARGES
38.92 CORPORATE PAYMENT SYSTEMS
FRAUDULENT CHARGES
43.78 CORPORATE PAYMENT SYSTEMS
FRAUDULENT CHARGES
CORPORATE PAYMENT SYSTEMS
FRAUDULENT CHARGES
CORPORATE PAYMENT SYSTEMS
FRAUDULENT CHARGES
42.32 CORPORATE PAYMENT SYSTEMS
FRAUDULENT CHARGES
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39.40 CORPORATE PAYMENT SYSTEMS
FRAUDULENT CHARGES
41.74 CORPORATE PAYMENT SYSTEMS
FRAUDULENT CHARGES
42.22 CORPORATE PAYMENT SYSTEMS
CONFERENCE
20.00 CORPORATE PAYMENT SYSTEMS
BREAK AWAYS
78.90 CORPORATE PAYMENT SYSTEMS
43.99 CORPORATE PAYMENT SYSTEMS
PARK BATHROOM HAND SOAP
159.92 CORPORATE PAYMENT SYSTEMS
PARK BATHROOM HAND SOAP
CORPORATE PAYMENT SYSTEMS
PAINT STRIPPING TIPS
399.80 CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
M
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29.59 CORPORATE PAYMENT SYSTEMS
MN SHADE TREE COURSE RENEWAL
450.00 CORPORATE PAYMENT SYSTEMS
RESPECTFUL WORKPLACE TRAINING
13.00 CORPORATE PAYMENT SYSTEMS
23.00 CORPORATE PAYMENT SYSTEMS
0.49 CORPORATE PAYMENT SYSTEMS
RECREATION
0671.6472
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695.00 CORPORATE PAYMENT SYSTEMS
0673.6475
466.80 CORPORATE PAYMENT SYSTEMS
TRAVEL/SUBSISTENCE
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0673.6475
466.80 CORPORATE PAYMENT SYSTEMS
OPERATING SUPPLIES
COMMUNITY CENTER
0674.6202
491.46 CORPORATE PAYMENT SYSTEMS
OPERATING SUPPLIES
COMMUNITY CENTER
0674.6202
491.46 CORPORATE PAYMENT SYSTEMS
Page 139 of 149
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O O O O O O O O O O
206.76 CORPORATE PAYMENT SYSTEMS
149.95 CORPORATE PAYMENT SYSTEMS
206.85 CORPORATE PAYMENT SYSTEMS
CC KIDS PLAYTIME EQUIPMENT
CORPORATE PAYMENT SYSTEMS
V) V1 V1
z z z
z
w w LU
Q Q Q
w w w
CC CC CC
59.98 CORPORATE PAYMENT SYSTEMS
10.00 CORPORATE PAYMENT SYSTEMS
15.79 CORPORATE PAYMENT SYSTEMS
FLAGS AND SHOWER CURTAINS
230.90 CORPORATE PAYMENT SYSTEMS
LIFEGUARD CERT
42.00 CORPORATE PAYMENT SYSTEMS
LG CERTIFICATIONS
126.00 CORPORATE PAYMENT SYSTEMS
0674.6202
FITNESS EQUIPMENT
144.90 CORPORATE PAYMENT SYSTEMS
0674.6202
FITNESS EQUIPMENT
161.40 CORPORATE PAYMENT SYSTEMS
0674.6202
(8.35) CORPORATE PAYMENT SYSTEMS
0674.6202
BIRTHDAY SUPPLIES
CORPORATE PAYMENT SYSTEMS
0674.6210
151.30 CORPORATE PAYMENT SYSTEMS
0674.6230
CARPET CLEANER
129.99 CORPORATE PAYMENT SYSTEMS
V) V) V) V) V) V, U) V) V) V)
w w w w w w w w w w
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a a a a a a a a a a
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(.7 l7 l7 l7 l7 l7 l7 l7 (.7 l7
z z z z z z z z z z
w w w • w • w • w • w • w w w
a a a a a a a d a CI-
0 0 0 0 0 0 0 0 0 0
PARK SERVICES
0675.6202
DRINKING FOUNTAIN
CORPORATE PAYMENT SYSTEMS
OTHER PROF SERVICES
OTHER PROF SERVICES
OTHER PROF SERVICES
OTHER PROF SERVICES
BANK FEES- NSF FEE
Vc1 Vcc1 Vcc1 V) V) V) V) 1/1 Icn Icn Vc1 Vc1 (cJ1 Vcc1
G G G G G G G G G G G G G G
Q Q Q Q Q Q Q Q Q Q Q Q Q Q
CC CC CY CY CC CC CC CC CC CC CC CC
O • 0 0 0 0 0 0 0 0 0 0 0 0 0
cc co cc a ▪ a a a a a a a a a a a a a
z z z z z z z z z z z z z z
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V U U U U v v U U V V V V
w w w w w w w w w w w w w w
)Y CC )Y )Y )Y CY CC CC CC CC CC CY CY CC
0679.6202
SUPPLIES FOR SNR LOUNGE
56.00 CORPORATE PAYMENT SYSTEMS
0679.6202
VALENTINES EVENT FOOD
64.29 CORPORATE PAYMENT SYSTEMS
0679.6202
SUPPLIES SNR PROGRAMMING
32.50 CORPORATE PAYMENT SYSTEMS
0679.6202
0679.6202
0679.6202
OPERATING SUPPLIES
UNALLOCATED
OFFICE SUPPLIES
UNALLOCATED
0 0
0 0
O O
LL LL
EDA MANAGEMENT
EDA MANAGEMENT
SUBSCRIPTIONS/PUBLICATIONS
EDA MANAGEMENT
SUBSCRIPTIONS/PUBLICATIONS
EDA MANAGEMENT
OFFICE SUPPLIES
SEWER MANAGEMENT
0
O
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SEWER MANAGEMENT
CONFERENCE/SCHOOL/TRAINING
SEWER MANAGEMENT
CONFERENCE/SCHOOL/TRAINING
SEWER MANAGEMENT
OFFICE SUPPLIES
SURFACE WATER MANAGEMENT
0
0
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SURFACE WATER MANAGEMENT
N N N N N N N O N O m m O O O m N N O m
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17.12 CORPORATE PAYMENT SYSTEMS
PROGRAM SUPPL
15.00 CORPORATE PAYMENT SYSTEMS
PROGRAM SUPPL
51.64 CORPORATE PAYMENT SYSTEMS
PROGRAM SUPPL
159.98 CORPORATE PAYMENT SYSTEMS
PROGRAM SUPPL
CORPORATE PAYMENT SYSTEMS
SPECIAL EVENT SUPPLIES
49.87 CORPORATE PAYMENT SYSTEMS
PROGRAM DOWNPAYMENT
175.94 CORPORATE PAYMENT SYSTEMS
PROGRAM DOWNPAYMENT
175.90 CORPORATE PAYMENT SYSTEMS
PROGRAM DOWNPAYMENT
100.00 CORPORATE PAYMENT SYSTEMS
IVES TRIP SNR PROGRAMMING
588.00 CORPORATE PAYMENT SYSTEMS
BANK FEES - PERSONAL PURCHASE
226.80 CORPORATE PAYMENT SYSTEMS
CITY HALL KITCHEN RACK
20.98 CORPORATE PAYMENT SYSTEMS
CREDIT CARD MACHINE TAPE
20.49 CORPORATE PAYMENT SYSTEMS
ENTREPRENEURIAL MEETING JAN
244.21 CORPORATE PAYMENT SYSTEMS
ENTREPRENEURIAL MEETING FEB
316.84 CORPORATE PAYMENT SYSTEMS
60.00 CORPORATE PAYMENT SYSTEMS
DUPLICATE - WE WILL GET CREDIT
60.00 CORPORATE PAYMENT SYSTEMS
CASH BOXES
22.50 CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
CHAD - WASTEWATER CERT RENEW
23.00 CORPORATE PAYMENT SYSTEMS
CHAD - WASTEWATER CERT RENEW
0.49 CORPORATE PAYMENT SYSTEMS
CASH BOXES
22.50 CORPORATE PAYMENT SYSTEMS
CORPORATE PAYMENT SYSTEMS
Page 140 of 149
Council Check Register
Vl Vl Vl Vl Vl V) V1 V1 V1 V1 VI Ln Ln Ln Ln Ln
w w w w w w w w w w w w w w w w
J J J J J J J J J J J J J J J J
a a a a a a a a a a a a a a a a
LL a a a a a a a a a a LL LL LL LL LL
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l7 0 l7 0 C7 0 C7 0 (7 0 0 l7 0 0 l7 0
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w w w w w w w w w w w w w w w w
a a a a a a a a a a a a a a a a
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
PA-23-03 TAHPAH PARK REHAB
PA-23-03 TAHPAH PARK REHAB
SOFTWARE -ANNUAL FEES
SOFTWARE -ANNUAL FEES
O ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑
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z z z z z z z z z z z z z z z z
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a a a a a a a a a d a a a a
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w w w w LU LU LU LU LU LU LU w w w
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CO CO m m CO CO m m r+ l m CO CO m m
N N N N N N N N N N N N N
O O O O O O O O O O O O O O
N N N N N N N N N N N N N N
N N N N N N N N N N
O O O O O O O O O O
N N N N N N N N N N
LSD
N N • O O
61 a CO 00 CO • CO CO CO ▪ CO 00
• N N N N N N N N
940.00 CORPORATE PAYMENT SYSTEMS
TAHPAH BATHROOM REMODEL
940.00 CORPORATE PAYMENT SYSTEMS
USB MEMORY STICKS
69.98 CORPORATE PAYMENT SYSTEMS
USB HARDDRIVE
61.99 CORPORATE PAYMENT SYSTEMS
APPLE ADAPTER
138.00 CORPORATE PAYMENT SYSTEMS
APPLE ADAPTERS
89.92 CORPORATE PAYMENT SYSTEMS
LAPTOP MEMORY
91.96 CORPORATE PAYMENT SYSTEMS
16.44 CORPORATE PAYMENT SYSTEMS
KEYBOARD
39.99 CORPORATE PAYMENT SYSTEMS
KEYBOARDS
57.07 CORPORATE PAYMENT SYSTEMS
7806.6202
MONITORS
190.06 CORPORATE PAYMENT SYSTEMS
7806.6202
MONITORS
201.64 CORPORATE PAYMENT SYSTEMS
7806.6202
DRIVE CADDIE
CORPORATE PAYMENT SYSTEMS
7806.6202
KEYBOARD
114.99 CORPORATE PAYMENT SYSTEMS
7806.6202
KEYBOARD/MOUSE
97.90 CORPORATE PAYMENT SYSTEMS
7806.6202
WIRELESS AP BRACKET
71.10 CORPORATE PAYMENT SYSTEMS
O • 0
O 0
N N
14.99 CORPORATE PAYMENT SYSTEMS
14.99 CORPORATE PAYMENT SYSTEMS
BUILDING MAINT SUPPLIES
COMMUNITY CENTER
DALCO INC
BUILDING MAINT SUPPLIES
COMMUNITY CENTER
VACUUM HANDLE
DALCO INC
BUILDING MAINT SUPPLIES
COMMUNITY CENTER
0674.6230
DALCO INC
CO N
fl N
0 4 LD
Lf1 00 N
N
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PRINTING/PUBLISHING
PARK SERVICES
0675.6336
52.00 DIGITAL IMPACT SOLUTIONS
uJ
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0321.6480
25.00 DIRCKS, ERIC
O
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Lf7
SOFTWARE -ANNUAL FEES
YEARLY ESRI RENEWAL
38,500.00 ESRI INC
EQUIPMENT MAINT SUPPLIES
w
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0
0311.6240
30.96 FACTORY MOTOR PARTS INC
EQUIPMENT MAINT SUPPLIES
EQUIPMENT MAINT SUPPLIES
EQUIPMENT MAINT SUPPLIES
EQUIPMENT MAINT SUPPLIES
w I—
L.) Lwu Y Y
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0311.6240
0421.6240
0621.6240
0621.6240
N lf1 Lfl Lf1
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141.49 FACTORY MOTOR PARTS INC
94.77 FACTORY MOTOR PARTS INC
20.71 FACTORY MOTOR PARTS INC
(94.77) FACTORY MOTOR PARTS INC
0
N
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Page 141 of 149
0
Council Check Register
OPERATING SUPPLIES
OPERATING SUPPLIES
OPERATING SUPPLIES
Y Y Y
CC CC CC
Q Q Q
d a a
N N O CD CD
N N N
O O O
0 ▪ 0 ▪ 0
0 0 0
VOLLEYBALL POSTS
193.22 FASTENAL
VOLLEYBALL POLES
33.69 FASTENAL
21.38 FASTENAL
BUILDING MAINT SUPPLIES
J
z
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0
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O 00 LO
N CO 00
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0421.6240
SK1103 BLOWER
12.99 FLEETPRIDE
EQUIPMENT RENT
w
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0
POSTAGE METER/POLICE
156.00 FP MAILING SOLUTIONS INC
O
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CIS
EQUIPMENT MAINTENANCE
LSD
m
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0
0
587.17 GARTNER REFRIGERATION & MFG IN
EQUIPMENT MAINTENANCE
0673.6316
2,974.40 GARTNER REFRIGERATION & MFG IN
tO
OTHER PROF SERVICES
RECREATION PROGRAMS
0679.6327
FEB. FOOTCARE
300.00 GOODSEN, HEIDI
EQUIPMENT MAINT SUPPLIES
w
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a
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m
0
61.67 GRAFIX SHOPPE INC
n
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OPERATING SUPPLIES
COMMUNITY CENTER
CHLORINE AND ACID
1,906.96 HAWKINS, INC
O
TRAVEL/SUBSISTENCE
0321.6475
25.00 HEINZEN, KEITH
EQUIPMENT MAINTENANCE
W
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OPERATING SUPPLIES
PA-23-03 TAHPAH PARK REHAB
SD N
a— O
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CO
AUTO SERVICE CTR
PROPANE FOR HEAT
AUTO SERVICE CTR
o 00 00 co
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OPERATING SUPPLIES
PA-23-03 TAHPAH PARK REHAB
TAHPAHG PARK REMODEL
40.78 HENNEN'S AUTO SERVICE CTR
PRINTING/PUBLISHING
COMMUNICATIONS
0125.6336
COMMS HALF OF SPRING HTM
HOUSE OF PRINT
PRINTING/PUBLISHING
RECREATION
0671.6336
P&R HALF OF SPRING HTM
HOUSE OF PRINT
o0 M O
n r O
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Lf1
OPERATING SUPPLIES
HOWELL PROPERTY PAYMENT
275.00 HOWELL, MELISSA
0.
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Page 142 of 149
0
Council Check Register
CO
240.00 !AFC MEMBERSHIP
O
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OFFICE SUPPLIES
ADMINISTRATION
0121.6210
24.68 INNOVATIVE OFFICE SOLUTIONS, L
OFFICE SUPPLIES
COMMUNITY CENTER
25.57 INNOVATIVE OFFICE SOLUTIONS, L
OFFICE SUPPLIES
UNALLOCATED
46.93 INNOVATIVE OFFICE SOLUTIONS, L
OFFICE SUPPLIES
UNALLOCATED
76.35 INNOVATIVE OFFICE SOLUTIONS, L
CONFERENCE/SCHOOL/TRAINING
w
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0311.6472
N
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65.00 INTERNATIONAL ASSOC. FOR PROPE
ui
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PROPERTY TAX/SPECIAL ASSESS
UNALLOCATED
ANNEXATION TAX REIMB-6 PARCELS
13,130.53 JACKSON TOWNSHIP
0
BUILDING MAINT SUPPLIES
0181.6230
BOTTLE FILLER @ CITY HALL
KULLY SUPPLY INC
N
EQUIPMENT MAINT SUPPLIES
0621.6240
SK1050 TORO
534.92 LARKSTUR ENGINEERING
EQUIPMENT MAINT SUPPLIES
0621.6240
SK1050 TORO
LARKSTUR ENGINEERING
N
OTHER PROF SERVICES
RECREATION PROGRAMS
EGG HUNT CONTRACT - LLAMAS
400.00 LLAMA MAMA MN
0
O
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ATTORNEY
ADMINISTRATION
0121.6310
LOBBYING FEES
3,166.66 LOCKRIDGE GRINDAL NAUEN PLLP
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BUILDING MAINT SUPPLIES
BUILDING MAINT SUPPLIES
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w w w w w w w - w
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BUILDING MAINT SUPPLIES
BUILDING MAINT SUPPLIES
BUILDING MAINT SUPPLIES
BUILDING MAINT SUPPLIES
CC CC s cc cc
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0181.6230
LOWE'S HOME CENTERS, LLC
0181.6230
16.62 LOWE'S HOME CENTERS, LLC
0421.6202
FENCE IN THE YARD
60.54 LOWE'S HOME CENTERS, LLC
0621.6202
PARK BUILDINGS
3.78 LOWE'S HOME CENTERS, LLC
N N N N N O N O O O O
0 0 0 0 0 m 0 m m m CO
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14.26 LOWE'S HOME CENTERS, LLC
GREEN MEADOWS PARTITIONS
27.00 LOWE'S HOME CENTERS, LLC
15.19 LOWE'S HOME CENTERS, LLC
FENCE IN THE YARD
LOWE'S HOME CENTERS, LLC
PARTS FOR BALLFIELD BASES
18.99 LOWE'S HOME CENTERS, LLC
PARK BUILDINGS PARTITIONS
13.26 LOWE'S HOME CENTERS, LLC
41.92 LOWE'S HOME CENTERS, LLC
WATER FILTER
9.47 LOWE'S HOME CENTERS, LLC
52.14 LOWE'S HOME CENTERS, LLC
WATER FILTER
(18.45) LOWE'S HOME CENTERS, LLC
16.68 LOWE'S HOME CENTERS, LLC
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Page 143 of 149
Council Check Register
J J J J J
a a a a a
n a a a aDD a
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Z Z Z Z Z
Total Amount
l7 l7 l7 l7 C7
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0 0 0 0 0
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COMMUNITY CENTER
PARK SERVICES
PARK SERVICES
PARK SERVICES
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PA-23-03 TAHPAH PARK REHAB
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17.04 LOWE'S HOME CENTERS, LLC
DRINKING FOUNTAIN
39.70 LOWE'S HOME CENTERS, LLC
DRINKING FOUNTAIN
(23.79) LOWE'S HOME CENTERS, LLC
DRINKING FOUNTAIN
14.29 LOWE'S HOME CENTERS, LLC
DRINKING FOUNTAIN
(11.27) LOWE'S HOME CENTERS, LLC
TAHPAH BATHROOM REMODEL
284.04 LOWE'S HOME CENTERS, LLC
TAHPAH BATHROOM REMODEL
LOWE'S HOME CENTERS, LLC
m
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RECREATION PROGRAMS
0679.6327
WINTER B-BALL CLINIC
1,740.00 LYNCH CAMPS, INC
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51.00 LYN-MAR PRINTING
0
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m
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1,406.86 LYN-MAR PRINTING
EQUIPMENT MAINTENANCE
0421.6316
REBUILD SNOW BUCKET
MID COUNTY FABRICATING INC
OPERATING SUPPLIES
0621.6202
VOLLEYBALL POLES
MID COUNTY FABRICATING INC
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833.00 MOSS & BARNETT
EQUIPMENT MAINT SUPPLIES
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1,408.19 MTI DISTRIBUTING INC
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0321.6475
445.16 MURRAY, COREY
BUILDING MAINT.
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0673.6315
380.00 NAC MECHANICAL & ELECTRICAL SE
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Page 144 of 149
Council Check Register
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1,455.40 OWENS COMPANIES INC
BUILDING MAINT.
COMMUNITY CENTER
SERVICE CONTRACT
2,365.00 OWENS COMPANIES INC
BUILDING MAINT.
COMMUNITY CENTER
0674.6315
POOL DHU REPAIR
1,560.89 OWENS COMPANIES INC
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412.30 OWENS COMPANIES INC
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0673.6315
151.04 OWENS COMPANIES INC
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642.48 POMPS TIRE
588.40 POMPS TIRE
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2300.6315
SUITE 185 RCC HVAC REPAIRS
2,251.00 QUALITY HEATING & AIR SERVICES
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Page 145 of 149
Council Check Register
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w
Total Amount
0
O
0
N
EQUIPMENT MAINTENANCE
w
J
0
a
SK1361 SQUAD 202
511.86 SAFELITE AUTO GLASS
YOUTH ACTIVITIES
RECREATION PROGRAMS
0679.4780
REFUND GO GYMNASTICS
70.00 SANDBERG, KATIE
O
BUILDING MAINT.
BUILDING MAINT.
Q Q
z z
w w
CC CC
Q
w w
U U
Cr) Le)
m m
m m
n
to 0
O O
5,000.00 SCHOENFELDER RENOVATIONS
5,000.00 SCHOENFELDER RENOVATIONS
O
0
O
BUILDING MAINT.
z
z
w
w
v
1,380.00 SCHOENFELDER RENOVATIONS
0
0
FINES & FORFEITS
DWI FORFEITURE
FINES & FORFEITS
DWI FORFEITURE
N N
CO CO
N N
N N
23005365 GLUSHENY
150.00 SCOTT CO ATTORNEY'S OFFICE
23003567 MCGIBBON
150.00 SCOTT CO ATTORNEY'S OFFICE
O
O
M
OFFICE SUPPLIES
SWMDTF - STATE GRANT
OTHER PROF SERVICES
SWMDTF - STATE GRANT
OTHER PROF SERVICES
SWMDTF - STATE GRANT
O N N
N
N n tv)
O
P P Ln
N N N
O O O
CO CO CO
JAN PCARD- OFFICE LABELS
27.75 SCOTT CO TREASURER
FEB 2023 ADMIN
1,481.03 SCOTT CO TREASURER
JAN 2023 METRO SALES
109.66 SCOTT CO TREASURER
C▪ O
m
EQUIPMENT MAINT SUPPLIES
w
J
0
a
0311.6240
SK1339-TABS VIN: 3367
14.25 SCOTT CO TREASURER DEPUTY REGI
EQUIPMENT MAINT SUPPLIES
w
V
J
0
0311.6240
SK1026-TABS VIN:0423
14.25 SCOTT CO TREASURER DEPUTY REGI
LI
N
OPERATING SUPPLIES
RECREATION PROGRAMS
SNR LOUNGE COFFEE
45.00 SHAKOPEE BREWHALL
O
O
v
EQUIPMENT MAINT SUPPLIES
w
LL
0321.6240
169.02 SHAKOPEE CHEV INC
N
O
CO
PAYMENT TO FIRE RELIEF
w
00
Ll
0321.6630
FIREFIGHTERS SBR REIMB
2,000.00 SHAKOPEE FIRE RELIEF ASSN
O
Cr
O
N
PRINTING/PUBLISHING
RECREATION PROGRAMS
SCHOOL FLYERS
202.50 SHAKOPEE PUBLIC SCHOOL DIST 72
O
0
N
BUILDING MAINT SUPPLIES
BUILDING MAINT SUPPLIES
Y Y
CC CC
Q Q
a a
79.09 SHERWIN WILLIAMS CO
0621.6230
64.51 SHERWIN WILLIAMS CO
N
4-
0
a0
Council Check Register
0
O
rcr
O.
w
Total Amount
BUILDING MAINT SUPPLIES
m
O
CO
0
PAINTING MEETING ROOM
OPERATING SUPPLIES
0621.6202
PICNIC TABLES
BUILDING MAINT SUPPLIES
BUILDING MAINT SUPPLIES
O O
00 00
N N
O
N
O 0
O O
RIDGECREEK BATHROOM
RIDGECREEK BATHROOM
MATERIALS
PA-22-03 SKATE PARK
6935.6215
BIFF ENCLOSURE SKATE PARK
O 0 0 0 0
0
0 0 0 0 0
Q Q Q Q Q
J J J J J
J J J J J
00 00 00 00 00
W W W W W
0 0 Cr) 0 0
0 0 0 0", 0 m
CO
CO00 0 N 0
M 4 4 mi CO
00
v
wO
OPERATING SUPPLIES
ICE ARENA
0673.6202
160.00 SIGN PRO
OPERATING SUPPLIES
ICE ARENA
0673.6202
2,995.62 SIGN PRO
Lri
OPERATING SUPPLIES
OPERATING SUPPLIES
N N
0 0
N N
,13
(7,1
N
' '
O O
SIGN ITEMS
5,578.19 SIGN SOLUTIONS
SIGN ITEMS
1,496.01 SIGN SOLUTIONS
0
N
1
0
OPERATING SUPPLIES
cc
a
0621.6202
IRRIGATION REPLACEMENT PARTS
3,173.16 SITEONE LANDSCAPE SUPPLY
ti
PURCHASE OF EVIDENCE
SW M DTF - STATE GRANT
8025.6280
4,000.00 SOUTHWEST METRO DRUG TASK FORC
CONFERENCE/SCHOOL/TRAINING
J
0
a
CS94 TRAINING
200.00 ST PAUL CITY OF
0
0
0
OPERATING SUPPLIES
J
0
a
0311.6202
9 MM AMMO
182.00 STREICHER'S
0
0
csi
CO
UNIFORMS/CLOTHING
UNIFORMS/CLOTHING
UNIFORMS/CLOTHING
UNIFORMS/CLOTHING
00 00 00 00
V V_
J J J J
0 0 0 0
a a a a
0311.6212
J.THEIS VEST
1,563.00 STREICHER'S
0311.6212
JTHEIS RETURNED VEST
(1,563.00) STREICHER'S
0311.6212
VEST FOR BL104
1,446.00 STREICHER'S
SHIPPING FOR VEST ALTERATION
25.00 STREICHER'S
0
h
OPERATING SUPPLIES
DWI FORFEITURE
0
N
GUNS FOR POLICE DEPT.
1,047.00 TACTICAL ADVANTAGE LLC
EQUIPMENT MAINTENANCE
z
z
CC
0
0673.6316
221.00 TEE JAY NORTH, INC
ROOM RENTALS
COMMUNITY CENTER
0674.4796
REFUND COMM. CENTER ROOM
221.25 THINK SMALL
Page 147 of 149
Council Check Register
0
O1cn
N
U
U
Q
BUILDING MAINT SUPPLIES
SEWER MANAGEMENT
M
O
N
LIFT STATION LOCKS
545.23 TWIN CITY HARDWARE
ui
N
UNIFORMS/CLOTHING
INSPECTION
0331.6212
23.38 VALLEY SPORTS
co
N
SOFTWARE -ANNUAL FEES
CITY HALL UPS MAINTENANCE
2,454.00 VERTIV CORPORATION
O
O
N
EQUIPMENT MAINT SUPPLIES
SEWER MANAGEMENT
GAS FOR AIR MONITOR
251.40 VIKING INDUSTRIAL CENTER
0
N
OTHER PROF SERVICES
NATURAL RESOURCES
N
M
29,755.00 VINELAND TREE CARE
0
0
1.0
OPERATING SUPPLIES
w
L1
0321.6202
CUTTING BLADE
420.00 W L CONSTRUCTION SUPPLY INC
O
O
N
OTHER PROF SERVICES
RECREATION PROGRAMS
WINTER MUSIC TOGETHER CLASS
1,320.00 WILSON, CLARICE
IMPROVEMENTS/INFRASTRUCTURE
CIF22-002 TH 169 PED. BRIDGE
WSB & ASSOC INC
IMPROVEMENTS/INFRASTRUCTURE
CIF24-001 FD PAVEMENT RECON
446.00 WSB & ASSOC INC
6888.6765
WSB &ASSOC INC
LJ1
N
CO
Do
a,
ENGINEERING/DESIGN CONSULTANTS
SURFACE WATER MANAGEMENT
7731.6312
274.50 WSB &ASSOC INC
n
csi
N
OPERATING SUPPLIES
uJ
w
w
100.54 ZEP SALES & SERVICES
OPERATING SUPPLIES
uJ
LL
LL
J
Ll
100.54 ZEP SALES & SERVICES
OPERATING SUPPLIES
100.54 ZEP SALES & SERVICES
EQUIPMENT MAINT SUPPLIES
1-
LU
LU
1-
F
l!1
SK1103 BLOWER
42.02 ZIEGLER INC
N
7
436,918.71 GRAND TOTAL
Page 148 of 149
Funds transferred electronically March 22, 2023 to April 4, 2023
PAYROLL $400,768.33
FIT/FICA $117,622.37
STATE INCOME TAX $25,687.50
PERA $113,378.74
HEALTH CARE SAVINGS PLAN $13,321.26
HEALTH SAVINGS ACCT $0.00
NATIONWIDE DEF COMP $8,606.37
MISSION SQUARE $3,283.36
MSRS $7,445.47
JOHN HANCOCK $2,521.29
Tax Levy (MN Revenue) $0.00
Child Support $297.18
ALERUS $3,278.86
Medica $0.00
AFLAC $0.00
NIS $0.00
Total $696,210.73
Page 149 of 149