HomeMy WebLinkAbout5.F.8. Discontinuation of Public Access Equipment Checkout and Declaring Public Access Checkout Equipment as Surplus PropertyCity of Shakopee
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: John Peterson, Telecommunications Coordinator
SUBJECT: Discontinuation of Public Access Equipment Checkout
DATE: December 7, 2011
NS
Introduction
During the 2012 budget process, the City Council opted to eliminate funding for the Public Access
equipment checkout service due to its very limited use. Therefore, the TAC is recommending the
following plans for discontinuing checkout and disposing of the remaining equipment.
Background
The TAC recommends that Wednesday, December 28 be the last day equipment can be checked out and
that any and all equipment checked out be due back by the end of the day on Monday, January 2.
The Public Access Equipment checkout consists of cameras, tripods, microphones, and a portable studio.
To dispose of the cameras, tripods and microphones, the TAC recommends offering it at no cost first to
other City departments and then to the Shakopee School District. After that, what is left would be put
up for sale on eBay. Staff anticipates advertising any equipment that would be for sale on the City and
Public Access websites, and the Public Access bulletin board, directing interested individuals to the eBay
sale.
It is recommended that the portable studio be offered first to the Shakopee School District as a
donation. If they do not have a use for it, the next step would be to try to sell it as a package to another
access facility. If there were not interest from other access facilities we would move forward selling the
individual pieces of equipment as outlined above. It should be noted that the City's one use for the
portable studio as a whole has been to record City meetings that take place outside of City Hall.
However, this is an extremely time consuming undertaking and has only been utilized once or twice in
the years we've owned the equipment. Without the portable studio, meetings to be televised would
need to take place at City Hall or would have to be captured with a single camera on a tripod.
Action Requested
The City Council is asked to declare the attached list of Public Access checkout equipment as surplus
property and authorize staff to dispose of it by offering it first to other City departments, then to the
school district and finally for sale to the general public via eBay.
Page 1 of 1
List of equipment
(3) Camera Kits -- Including Mini -DV camcorder, batteries, and charging cable
(1) Light Kit
(4) Large Tripods
(2) Small Tripods
(1) Monopod
(3) Headsets
(2) Shotgun microphones
(2) Handheld microphones
Various amounts and types of cables
Portable Studio
(1) Audio /Video switcher system
(3) Pan, tilt, zoom cameras
(3) Small tripods
(1) DVD record deck
(1) Flat panel monitor
(1) Play -by -play announcer system -- including microphones, headsets and amps
(1) Ruggedized case
Various amounts and sizes of bags and cases
Various amounts and types of cables