HomeMy WebLinkAbout5.F.6. Boards and Commissions Expiring Terms � � }
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CITY OF SHAKOPEE
Memorandum
MEMO T0: Mayor and City Council
Mark McNeill, CityAdministrator � ��,,�� - ��
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FROM: Judith S. Cox, City Cierk
RE: Boards and Commissions Expiring Terms
DATE: November 29, 2011
INTRODUCTION:
According to City Council policy, it is apprapriate that Council consider at this time the
reappointment of individuals whose terms on boards and commissions are expiring and
announce the upcoming vacancies.
BACKGROUND:
According to the policy, ninety days prior to the expiration of terms each year, the Council shall
be advised of the upcoming vacancies and the attendance record of the individuals whose
terms are expiring, should those individuals be eligible for reappointment. At that time the
Council shall consider the reappointment of those individuals. Should the Council determine
that the individuals merit reappointment, they will be contacted to determine if they wish to
seek reappointment. Council shall also announce the upcoming vacancies and applications will
be accepted from all interested citizens of Shakopee.
Application Deadline: Since adoption of the current policy, there has been confusion on the
exact date that applications will no longer be considered. Sometimes there have been
insufficient applications received and Council has made nominations as late as the same
evening of appointment. In 1990, Council set the final date to receive applications as the date
that nominations are made. Unless Council directs otherwise, applications will be accepted
until the first meeting in February. The advertisement will encourage applications to be
submitted by January 30th so that Council can receive copies with their agenda packet far the
February 7th meeting. (If insufficient applications are received, applications will continue to be
accepted until qualified individuals are appointed).
Eli�ible Aapointees: Attached is a list of the individuals whose terms are expiring and who are
eligible for reappointment. (Those individuals who have not served more than three terms wilF
be invited to apply for reappointment, per the guidelines for appointments). '
Summarv: After the holidays, staff will follow up on advertising, posting, and mailing notices on
accepting app{ications for filling the expiring terms an City boards and commissions. A fetter
will be sent to each member whose term is expiring February 29, 2012 (excluding those
individuals who have served three terms) inviting them to consider reappointment.
RELATIONSHIP TO VISIONING:
Goal F: Housekeeping
RECOMMENDED ACTION:
1. Direct staff to advise those individuals whose terms are expiring on boards and
commissions (who have not served three consecutive terms) that they are eligible for
reappointment.
2. Announce that the City will be advertising and accepting applications from Shakopee
citizens for boards and commissions beginning in January. Applications may be
obtained at the City offices during regular hours, can be mailed if requested, or obtained
from the City's web site.
B&GCCMemo
FEBRUARY 29, 2012
EXPIRING TERMS ON BOARDS AND COMMISSIONS
All members with expiring terms who are in compliance with the attendance requirements and
who have not served three full terms will receive a letter asking if they wish to be considered
for reappointment. According to the policy, members are not limited to three terms if the
board or commission they serve on does not meet monthly. Those members will also be
notified.
Planning Commission and BOAA:
Joe Collins
1 vacancy
Park and Recreation Advisory Board:
Corinne "Corky" Mars
1 vacancy
Shakopee Public Utilities:
Bryan McGowan
Police Civil Service:
Stan VonBokern '
Environmental Advisory Committee:
Heidi Benedict
Luke Williams
1 vacancy
Transit Commission:
Mark Reimler
Rob Litzenberger ,
Historic Preservation Advisory Commission:
Rick Vaillancourt
1 vacancy
Economic Development Advisory Committee (appointed by EDA):
Rya n Love
Julie Kopf
1 vacancy
Telecommunications Advisory Commission:
Mark Hillegas
Corey McGarness
1 vacancy