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Home My WebLink About3.A. Update on Township Fire Service Agreement � 1 • I 1 City of Shakopee Memorandum ' To: Mayor and City Council , Mark McNeill, City Administrator , From: Julie A. Linnihan, Finance Director ; Subject: Fire Service Agreement Update Discussion . Date: November 22, 2011 Introduction: The City of Shakopee has existing agreements with Jackson and Louisville Townships, specific to fire i service and the related costs. The current agreements were developed in 1994, and have not been !� recently reviewed or updated. Each year the City of Shakopee meets with representatives of the I Townships to discuss the estimated billing charges that will be applied to the upcoming budget year, '� during the budget cycle. i Back�round: i The existing agreement provides for a payment calculation that requires modification to the approved budget amounts, and can be difficult to track and apply (see attached). The City of Prior Lake has recently updated their agreement with surrounding Townships, and the basis of this updated agreement has been reviewed by the Fire Chief, City Administrator and Finance Director, to determine if this ', concept would be appropriate for a future application of City billing for contract services. Attached for I review is a draft of the concept billing that Council may wish to consider in discussions with Township � Board members, to facilitate the update to the existing agreement. � I Please note that the Townships have not reviewed this information, and we are aware that they are �� independently developing an agreement, that will likely be forwarded at a future time. �� Recommendation: The proposed format for an annual billing amount is as follows: • Budgeted personnel costs �, • Budgeted operational costs �' • Building capital costs (new construction for 2011 Fire Station) i • Equipment capital costs (per capital equipment listing completed by Fleet) • City overhead percentage (providing for administrative costs of City staff and programs) I The total of these costs is then split between the City and the two townships, based on the I percentage of gross tax capacity, as provided by Scott County (see calculation) ' After the annual audit is completed, the budgeted estimates are compared to the actual year end ! values, and a"true-up" or reconciliation is created. This is the basis for additional billed items or l refund items, or simply applied to future years billing. �� _ _ � The specific areas that would be changed by adjusting the billing format from the current agreement to the proposed agreement is as follows: • Billing for total personnel costs I • Billing for capital costs for equipment and facilities • Billing for fuel and maintenance costs �, The allocation of the costs per City and township is based on the values obtained from Scott County, and � per recent correspondence, this is a percentile breakdown as follows: ' � Shakopee - 92.08 % $ 42,206,414 �� Jackson Twnshp - 2.99 % $ 1,444,128 �� I ' Louisville Twnshp. 4.93 %$ 2,379,578 j � Another issue for discussion is the topics addressed in the existing agreement, under Item # 9. °The City shall give five years' notice prior to terminating this contract; the Township shall give , one year's notice prior to terminating this contract". ' , This language may not be beneficial to the City, and as such merits additional discussion. Requested Action: Staff is requesting a preliminary discussion of the proposed changes and adjustments to the existing agreements, based on the information discussed and the attachments as provided. Ultimately, the City is seeking a more consistent and simplified calculation for the annual billing I � ' amounts. Many other communities are currently working with townships in providing fire service are ; developing programs that cover all costs of related fire service, and reducing the administrative follow- , up of special billings and calculations. These types of costs only add additional costs for City services that are paid by the City residents through general property tax. Upon review of these billing options, staff will continue to refine an existing agreement as well as confirming the status of agreements that are utilized by other communities for comparison. Ultimately, staff will meet with Townships to discuss agreement options. � � ; i I I City Shakopee Projected Fire Service Shared Costs 11/4/2011 WORK SHEET estimate 2010 2010 2011 2012 Proposed Budget Actual Bud�et Bud�et A�reement . Budget - Original (BU 321 & 323) Management: Personnel $ 891,350 $ 843,697 $ 882,330 $ 703,670 $ 763,670 Supplies & Services 1,048,730 1,020,608 1,063,030 1,081,490 882,917� Facilities: (Building Annual Charge 0 0 0 0 106,840 Building allocation ($3M/50 yrs) 60,000 Su btota I 1,940,080 1,864,305 1,945,360 1,785,160 1,753,427 City Overhead 291,012 279,646 291,804 267,774 175,343 Less Fuel (19,000) (21,579) (21,000) (30,000) 0 Less pre 95 truck rent (62,836) (62,836) (62,836) (62,836) 0 Less rental station #1 & #2 (131,870) (131,870) (133,550) (133,550) 0 Less all Paid On Call Wages (215,000) (244,366) (230,000) (240,000) 0 Less PW employees POC pay (28,000) (28,842) (28,850) (28,850) 0 Plus Est. POC Training pay 55,890 62,838 59,536 61,836 0 Plus POC Officer Salary 33,660 33,700 33,660 33,800 0 Subtotal (76,144.00) (113,309) (91,236) (131,826) 175,343 Total yearly 1,863,936 1,750,996 1,854,124 1,653,334 2,104,112 Original budget prior year 1,863,936 Actual prior year 1,750,996 Prior year (under)over spent ( 112,940) 0 Total to allocate 1,741,184 1,653,334 2,104,112 City standby fee $ 1,603,719 $ 1,522,804 Jackson standby fee 48,464 46,019 � Louisville standby fee 89,002 84,511 City share of value 92.11% 92.11% 92.08% Jackson share of value 2.78% 2.78% 2.99% Louisville share of value 5.11% 5.11% 4.93% City Value $ 45,805,381 $ 45,805,381 $ 42,206,414 Jackson Vafue 1,384,224 1,384,224 1,444,128 i Louisville Value 2, 2,54 2,379,578 49,731,659 49,731,659 46,030,120 City Share Actual 1,937,467 Jackson Share 52,164 62,913 Louisville Share 88,567 ' 103,733 H:\Fire Agreements Townships 2011\Township fees calculation-ne� agreement City Shakopee Standby Fee History Jackson Louisville Shakopee 0 0 0 Year Fee /o Fee / Fee / Actual bille� 1999 10,580 3.85% 14,135 5.14% 250,093 91.01% ' Actual bille� 2000 13,993 3.84% 19,525 5.36% 330,709 90.80% Actual bille� 2001 12,976 3.85% 18,769 5.56% 305,527 90.59% Actual bille� 2002 25,103 3.95% 33,813 5.32% 577,094 90.74% Actual bille� 2003 18,752 3.59% 26,348 5.04% 477,819 91.38% Actual bille� 2004 22,561 3.43% 33,535 5.10% 601,200 91.47% Actual bille� 2005 20,874 2.86% 31,463 4.30% 678,528 92.84% Actual billei 2006 32,985 3.03% 52,088 4.78% 1,003,721 92.19% ' Actual bille� 2007 49,050 2.87% 81,549 4.77% 1,578,450 92.36% Actual bille� 2008 49,404 2.91% 87,511 5.15% 1,563,256 91.95% Actual bille� 2009 48,699 2.79% 88,392 5.07% 1,607,331 92.14% Actual bille� 2010 47,208 2.78% 86,695 5.11% 1,562,158 92.11% Actual billei 2011 52,164 3.00% 88,567 5.09% 1,600,452 91.92% I Valuation Valuation Valuation 1999 744,255 3.85% 994,329 5.14% 17,593,261 91.01% 2000 851,823 3.84% 1,188,628 5.36% 20,132,479 90.80% ' 2001 862,918 3.85% 1,248,111 5.56% 20,317,363 90.59% 2002 777,901 3.95% 1,047,811 5.32% 17,883,155 90.74% 2003 931,552 3.43% 1,265,274 4.66% 24,935,341 91.90% 2004 889,171 3.43% 1,321,666 5.10% 23,694,026 91.47% 2005 1,093,749 3.09% 1,648,560 4.65% 32,674,394 92.26% 2006 1,197,527 3.03% 1,891,100 4.78% 36,440,630 92.19% 2007 1,289,801 2.87% 2,144,410 4.77% 41,506,739 92.36% 2008 1,457,299 2.91% 2,581,360 5.15% 46,112,269 91.95% 2009 1430576 2.79% 2596608 5.07% 47216764 92.14% 2010 1,384,244 2.78% 2,542,054 5.11% 45,805,381 92.11% Confirmed Nov. 2011 2011 1,444,128 3.14% 2,379,578 5.17% 42,206,414 91.69% I � I H:\Fire Agreements Townships 2011\Township fees calculation-new agreement R5509BUD SH007P1V CITY OF SHAKOPEE 11/16/201117:11:46 By Co, Div (pb), BU, Object (1 Yr Bdgt) - Portrait Budget Report page - 1 Fiscal Period: 11 / 11 Level Of Rollup 7 2009 2010 11/30/2011 2011 2012 Actual Actual YTD Final Proposed Object Code / Description Amount Amount Actual Budget Budget 01000 GENERALFUND 32 FIRE 0321 FIRE MANAGEMENT 6000 EXPENDITURES I 6001 WAGES & BENEFITS 6002 WAGES 170,228 157,775 167,228 182,390 187,190 6005 OVERTIME-FT 500 500 6015 WAGES - PART TIME/TEMP 222,132 244,366 202,598 230,000 300,000 6002 WAGES 392,360 402,141 369,826 412,890 487,690 k''� � �I 6100 BENEFITS 6�22 PERA 16,470 17,357 17,693 20,900 21,600 6124 FICA 8,949 9,077 9,999 '10,410 '10,520 6128 FIRE PENSION 240,169 339,752 351,976 351,980 152,680 6135 HEALTH 19,311 29,411 30,239 35,450 40,060 i ' 6139 POST EMPLOYMENT HEALTH PLAN 708 714 718 900 900 6140 LIFE/LTD 674 521 540 940 940 6145 DENTAL 993 1,023 1,061 1,440 1,440 6�60 UNEMPLOYMENT 156 , 6170 WORKERS COMPENSATION 25,648 25,129 9,729 24,000 24,550 6180 COMPENSATED ABSENCES 1,641 3,344 6,000 6,000 6185 OPEB 2,500 � 6100 BENEFITS 317,362 426,330 422,111 452,020 258,690 �� , 6001 WAGES & BENEFITS 709,722 828,471 791,937 864,910 746,380 , 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 138,536 170,158 121,879 153,000 157,000 6210 OFFICE SUPPLIES 3,718 4,334 1,280 5,000 5,000 6212 UNIFORMS/CLOTHING 7,848 3,817 7,721 4,000 10,000 6213 FOOD 2,553 2,650 521 2,000 2,000 I 6222 MOTOR FUELS & LUBRICANTS 17,458 21,579 25,694 21,000 30,000 6230 BUILDING MAINT SUPPLIES 148 1,459 847 6240 EQUIPMENT MAINTENANCE 9,505 7,752 13,215 11,000 10,000 I 6201 SUPPLIES & SERVICES 179,767 211,750 171,158 196,000 214,000 � 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 2,173 1,225 1,241 63�4 COMPUTER SERVICES 501 1,600 �� 6315 BUILDING MAINT. 429 3,974 156 6316 EQUIPMENT MAINTENANCE 64,048 63,498 SQ104 57,000 65,000 6327 OTHER PROF SERVICES 25,119 13,645 12,500 22,5 22,500 I 6300 PROFESSIONAL SERVICES 92,270 82,342 64,000 81,'100 87,500 6330 COMMUNICATIONS 6332 POSTAGE 195 5,158 3,363 3,500 6,000 I 6334 TELEPHONE 5,715 6,625 5,520 6,200 7,200 6336 PRINTING/PUBLISHING 6,775 1,474 1,384 6,500 3,500 I 6338 ADVERTISING 126 I 6339 COMPUTER ACCESS 1,912 '1,799 4,370 8,000 6,000 I 6330 COMMUNICATIONS 14,723 15,055 14,638 24,200 22,700 ! 6350 INSURANCE 6352 LIABILITY 15,513 15,809 12,622 17,000 12,622 , � R55096UD SH007P1V CITY OF SHAKOPEE 11/16/201117:11:46 By Co, Div (pb), BU, Object (1 Yr Bdgt) - Po�trait Budget Report page - 2 Fiscal Period: 11 / 11 i Level Of Rollup 7 2009 2010 11 /30/2011 2011 2012 I Actual Actual YTD Final Proposed Object Code / Description Amount Amount Actual Budget Budget 6354 PROPERTY 4,728 4,795 5,089 6356 AUTO 21,686 20,781 20,436 28,000 17,936 6350 INSURANCE 41,927 41,385 38,147 45,000 30,558 I I 6360 UTILITY SERVICE I 6367 REFUSE 240 6360 UTILITY SERVICE 240 I 6400 RENTALS I 6410 SOFTWARE-ANNUALFEES 2,021 167 14,643 16,730 15,200 I 642� EQUIPMENT RENT 250 I 6425 EQUIPMENT RENT (IS FUND) 489,516 394,884 407,110 394,890 359,730 6430 BUILDING RENT (IS FUND) 2o.sao zz,sao �a.ss2- 6400 RENTALS 512,417 417,731 347,051 411,620 374,930 I I 6470 DUES/TRAINING/TRAVEL I 6472 CONFERENCE/SCHOOL/TRAINING 16,102 21,235 21,297 20,000 20,000 6475 TRAVELfSUBSISTENCE 15,724 16,024 14,401 17,000 17,000 I 6k80 DUES 38,432 34,646 34,939 a2,000 40,000 6490 SUBSCRIPTIONS/PUBLICATIONS 262 1,209 _ 1,216 2,000 2,000 I 6470 DUES/TRAINING/TRAVEL 70,520 73,113 71,853 81,000 79,000 I I 6200 SUPPLIES AND SERVICES 911,865 841,376 706,846 838,920 808,688 \� I ' ` ,.. _ --'' � I 6500 DEPRECIATION i I 6600 MISCELLANEOUS � 6620 PROPERTY TAX/SPECIAL ASSESS 2,571 , 6600 MISCELLANEOUS 2,571 I 6700 CAPITAL OUTLAY I � 6740 EQUIPMENT 13,798 6700 CAPITAL OUTLAY 13,798 � 6800 DEBT SERVICE i 6000 EXPENDITURES 1,637,956 1,669,847 1,498,784 1,703,830 1,555,068 8050 TOTAL TRANSFERS OUT 8052 TRANSFERS OUT 8101 PROCEEDS FROM SALE (GAIN/LOSS) 6,000- I 8�52 TRANSFERS OUT 6,000- 8050 TOTAL TRANSFERS OUT 6,000- � FIRE MANAGEMENT 1,637,956 1,663,847 1,498,784 1,703,830 �,555,068 I 0322 FIRE INSPECTOR I '� 6000 EXPENDITURES � � 6001 WAGES & BENEFITS r 6002 WAGES � 54,700 � I I 6002 WAGES � 54,700 � � � 6100 BENEFITS � J � � �, 6122 PERA 3,870 \ ! ' ` 6124 FICA 4,180 � � __� I � - - - -- -- _ ___ _ _ _ _ _ _ _ _ __ ___ __ __ __ _ __ _ _ _ __ _ _ _ ' ' ' I R55096UD SH007P1V CITY OF SHAKOPEE 11/16/201117:11:46 By Co, Div (pb), BU, Object (1 Yr Bdgt) - Portrait Budget Report Page - 3 ! � Fiscal Period: 11 / 11 Level Of Rollup 7 2009 20'10 'I'I130f20'11 2011 20'12 Actual Actual YTD Final Proposed I j Object Code / Description Amount Amount Acfual Budget Budget 6100 BENEFITS 8,150 I I 6001 WAGES 8 BENEFITS 62,850 � 6200 SUPPLIES AND SERVICES I 6201 SUPPLIES & SERVICES I � 6300 PROFESSIONAL SERVIC�S � 6330 COMMUNICATIONS I I � I 6350 INSURANCE 6360 UTILITY SERVICE � I 6400 RENTALS I ' 6470 DUESiTRAINING/TRAVEL 6500 DEPRECIATION I 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY l i 6800 DEBT SERVICE 6000 EXPENDITURES 62,850 , 8050 TOTAL TRANSFERS OUT , 8052 TRANSFERS OUT i 0322 FIRE INSPECTOR 6 ,85 , 0323 FACILITIES-FIRE 6000 EXPENDITURES 6001 WAGES & BENEFITS � 6002 WAGES 10,715 10,832 9,563 12,000 12,000 I 6005 OVERTIME-FT 90 187 121 I 6002 WAGES 10,805 11,019 9,684 12,000 12,000 I 6100 BENEFITS I 6122 PERA 729 773 702 870 870 6124 FICA 715 720 628 920 920 I 6135 HEALTH 2,071 2,200 2,465 3,080 3,500 6139 POST EMPLOYMENT HEALTH PLAN 70 62 59 I 6140 LIFE/LTD 52 36 35 I 6145 DENTAL 98 88 87 6170 WORKERS COMPENSATION 491 326 305 550 I ' 6100 BENEFITS 4,226 4,206 4,280 5,420 5,290 � - I 6001 WAGES & BENEFITS 15,D31 15,225 13,964 17,42� 17,290 j I ... - 62�0 SUPPLIES AND SERVICES i 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 2,084 1,401 1,283 1,500 1,500 I I I , R5509BUD SH007P1V CITY OF SHAKOPEE 11/16I201117:11:46 By Co, Div (pb), BU, Object (1 Yr Bdgt) - Portrait Budget Report Page - 4 Fiscal Period: 11 / 11 Level Of Rollup 7 2009 2010 1 U30/2011 2011 2012 � I Actual Actuai YTD Final Proposed Object Code / Description Amount Amount Actual Budget Budget 6230 BUILDING MAINT SUPPLIES 1,603 1,404 691 8,500 5,000 I 6240 EQUIPMENT MAINTENANCE 100 50 50 270 156 6201 SUPPLIES & SERVICES 3,787 2,855 2,024 10,270 6,650 I 6300 PROFESSIONAL SERVICES 6315 BUILDING MAINT. 13,369 13,665 9, 126 15,000 16,500 6316 EQUIPMENT MAINTENANCE 170 200 I 6300 PROFESSIONAL SERVICES 13,539 13,665 9,126 15,200 16,500 6350 INSURANCE 6354 PROPERTY 5,320 5,089 '� 6350 INSURANCE 5,320 5,089 6360 UTILITY SERVICE 6362 ELECTRIC 21,499 24,754 2o,47a 3o,00a z5,000 6364 WATER 1,487 1,468 1,079 1,310 1,800 i 6365 GAS 16,424 16,446 9,355 27,270 18,000 6366 SEWER 411 372 352 440 440 � 6368 STORM 6$4 629 447 750 750 + I 6360 UTILITY SERVICE 40,505 43,669 31,703 59,770 45,990 I 6400 RENTALS 6430 BUILDING RENT (IS FUND) 111,290 133,550 106,840 v I 6400 RENTALS 111,290 133,550 106,840 6200 SUPPLIESANDSERVICES 57,831 6Q190 154,143 224,110 181,069 I � I 6500 DEPRECIATION I 6600 MISCELLANEOUS I 6800 DEBT SERVICE i 6000 EXPENDITURES 72,862 75,415 168,�07 241,530 198,359 I 8050 TOTAL TRANSFERS OUT , 0323 FACILITIES-FIRE 72,862 75,415 168,107 241,530 198,359 I 32 FIRE 1,710,817 1,739,262 1,666,891 1,945,360 1,816,277 I 01000 GENERAL FUND 1,710,817 1,739,262 1,666,891 1,945,360 1,816,277 I I i I I I I I I � 11/2/11 City of Shakopee Mail - Fwd: Value information previously discussed � � �--,� � Julie Linnihan <jlinnihan@ci.shakopee.mn.us> �.. � ��: t ;�,� ��I,� � —__ --- —� _ � _ �._ . �wd: Value information reviousl discussed p Y , 3 messages Julie Linnihan <jlinnihan@ci.shakopee.mn.us> Wed, Nov 2, 2011 at 8:16 AM To: Michael Thompson <MThompson@co.scott.mn.us> HI Michael, this is a workpaper that Gregg had previously used to determine the share of the costs for Fire Senrice, based on "value", and this is a history of the numbers....does this help? I'm not sure where some of these numbers come from, but I will continue to review files and let you know what I find....Thanks for your assistance with another "search and dig" mission... , � Julie A. Linnihan Finance Director � City of Shakopee, MN (952) 233-9326 I I --- Forwarded message --- I From: <helpdesk(c�ci.shakopee.mn.us> , Date: W ed, Nov 2, 2011 at 7:09 AM Subject: To: Julie Linnihan <JLinnihanCc�ci.shakopee.mn.us> ' This E-mail was sent from "FINSAVIN" (C3535). � I Scan Date: 11.02.2011 07:09:13 (-0500) Queries to: helpdesknaci.shakopee.mn.us „� 20111102070913404.pdf � 86K Thompson, Michael <MThompson@co.scott.mn.us> Wed, Nov 2, 2011 at 2:03 PM To: Julie Linnihan <jlinnihan@ci.shakopee.mn.us> Julie, I I figured out what the number is, "gross tax capacity". The numbers on your list are final numbers. I can only provide the currently available preliminary numbers at this time: I Jackson = 1,444,128 I Louisville = 2,379,578 i Shakopee = 42,206,414 h�ail.google.com/mail/?ui=2&ik=bbb149ce20&view=pt&search=inbox... 1/2 I 11/2/11 City of Shakopee Mail - Fwd: Value information previously discussed � I Let me know if you need anything else I Thanks � From: Julie Linnihan [mailto:llinnihan(a�ci.shakopee.mn.us] I Sent: Wednesday, No�mber 02, 2011 8:17 AM To: Thompson, Michael Subject: Fwd: Value information previously discussed [Quoted text hidden] i I _ ._______.�_ ._ _____. __ __._� ___ . _... __ ._... _ _ ._-�-- °_ _----_ _ _- —� ___ _� .--- -- --� � Julie Linnihan <jlinnihan@ci.shakopee.mn.us> Wed, Nov 2, 2011 at 2:18 F'M To: "Thompson, Michael" <MThompson@co.scott.mn.us> OK, this is good to know, as the language in the rather old and outdated agreements should probably reflect the correct terminology! Thanks again... Tulie A. Linnihan � Finance Director � City of Shakopee, MN (952) 233-9326 � � [Quoted text hidden] � I � � I � I I I I I I https://mail.google.com/mail/?ui=2&ik=bbb149ce20&view=pt&search=inbox... 2�2 � l � � � i � � I � FIRE SERVICE AGREEMENT I I � Th's agreement, made and entered into this �� day of I � , 1994, by and between the City of Shakopee, a m nicipal corporation in Scott County, Minnesota, with offices I located at 129 S. Holmes St., Shakopee, MN 55379, hereinafter I referred to as the "City", and the Township of Jackson, a i governmental subdivision in Scott Count lyi g adjacent to the City of Shakopee, with offices at � ,J� ?� " , herei `after referred to as the "Township". WHEREAS, the Township deems it advisable ta have available for the benefit of its residents, services of the Fire Department I of the City, and WHEREAS, pursuant to law, the electors of the Township have I provided a fund for such services, and WHEREAS, the City has authorized its Mayor, City � Administrator, and City Clerk to enter into a contract with the Township for the purpose of furnishing such fire services. I I NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE i CITY OF SI�,AKOPEE AND THE TOWNSHIP OF JACKSON AS FOLLOWS: � 1. That the Fire Department of the City will answer any and all i , fire calls for any area within the Township. Unless � otherwise engaged or prevented by reasons or causes beyond control of the City and its Fire Department, the Fire Departmen� will respond to such calls with suitable fire- fighting apparatus manned by at least three members of the � Shakopee Fire Department who will render assistance in the saving and preservation of life and property within the ! Township during the life of this contract. i � 2, In consideration of these services, the Township will pay a ' stand-by iee to �he Ci�y for such services each year during � i the life of this contract. The stand-by fee shall be the , � Township's proportionate snare of the costs of operating the � City's Fire Department for that calendar year. Such costs will include the costs included in the City's General Fund I � Budget including officer salaries and the cost of operation I � and maintenance af a second fire station (but not the cost I of acquiring the land or constructing the fire station), � less any firefighter salaries to be paid for actual fire I calls, less any expenses for motor fuels and lubricants and i less the ambulance subsidy. The stand-by fee will be � determined on the basis of each participating governmental unit`s assessed valuation, including mobile homes, before i the fiscal disparities contribution and before tax increment � adjustments. The stand-by fee for each unit shall be that � I unit's percentage share times the total costs as described � � � I � I I � � _ _ � ' I I I I � above. The stand-by fee for each year wi21 be adjusted to i ref�ect actual costs of operation for the prior year. I i � 3. The Township also will pay to the City a call-out fee which I shall be determined by multiplying the Fire Department � � hourly billing rate times the average number of fire call. I i hours of service provided to the Township over the previous I three years. Each call is a minimum of one hour and the I length of the call increases in one hour increments. The: � � hourly billing rate for 1994 shall be $196.00 per hour arid I is designed to recover the variable cost of fuel and houz-ly wages. The hourly rate is subject to future adjustment by I the City. � � 4. The Township will pay the total fee in two equal I � installments. The total fee for each year will be � j determined in Fehruary by the City's Treasurer and noticE, of I I the total fee will be mailed to the Township along with �� copy of the City's Fire Department Budget. The iirst � � payment shall be due 30 days after invoice or on July 1 of I � each year, whichever is later. The second payment also shall be due 30 days after invoice, or on December 1 of E�ach � I year, whichever is later. If payment is not made by such I � date, this contract shall automatically be null and void on I the following day. 5_ It is mutually understood that at times weather and road I conditions can and will interfere with the rendering of fire � I services, and the Fire Department also could be previously � engaged, and in which even� failure to furnish the service � described herein shall not be taken to be a breach of this I agreement, nor shall the City be liable on account ot such � failure to provide fire service. � I 6. The duty to provide service is to the public generally and I not to specific groups or individuals. � I 7. Firefighting tactics are within sole discretion of the Fire � ' Chief and Firefighters. I 8. The Township for itself and its inhabitants will defend, � if and hold the Cit harmless from an and all indemn y, y y I claims, actions or causes of action that might or could arise by virtue of the terms of this agreement and any � failure, omission or malfunction hereunder. � 9. This contract shall continue in force and effect until � terminated by either party upon advance written notice. Th� City shall give five years' notice prior to terminating this � contract; the Township shall give one year's notice prior to , terminating this contract. ' 10. This contract shall be reviewed on an annual basis by both parties and may be amended $n writing by mutual consent,. I � I � , , ,. I I Executed the date and year first above written. ' a � The Township of Jackson The City of Shakopee -- ��'/f�',y/ � �.' I � �� BY ,�C ��'� �%��'� BY .:� Chairman Mayor ' J �� I � „ /i ,'� -/��,'.,- . � � f BY ..��'�.,l�J �/ �r�C.�-� By ��-u��-��, � ;�� !r , � ' Clerk;� City Administrator I B ` :� �. , i/ �' '`��t�,�/� �' �'/, City�` Q1erk ` , V [KFIRESRV] I � � � I I I I I � � i I I � 3 I I _ _ _ _ _ ' . SHAKOPE E � � i I December 13, 1994 � I Ms. Rose Menke, Town Clerk I Jackson Township I 1060 Oak Road Shakopee, MN 55379 Re: Fire Service Agreement Dear Ms. Menke: Enclosed herewith is an executed copy of the recent agreement � between the City of Shakopee and Jackson Township for fire service. I am forwarding this copy to you for your records. , I � Sincerely, ' �_ _-`� �.� � ��I J d lth�5. Cox I i Ci y Clerk � Enc. 1 I � I � I � � � I I � C01�1MliV'ITY PRIDE SI�10E 18�7 I�y Hulmes Street South � Shak<,p�E, Aiir�nexita �". � t,l?-1}�-,n�0 - F,aX t;]?--{-t�-6718 � I _ . I � � I FIRE SERVICE AGREEMENT � I �T is agreement, made and entered into this �; day of � �C',(.t; �1;� , 1994, by and between the City of Shakopee, a municipal corporation in Scott County, Minnesota, with offices I located at 129 S. Holmes St., Shakopee, MN 55379, hereinafter referred to as the "City", and the Township of Louisville, a I, governmental subdivision in Scott County, lying adjacent to the I City of Shakopee, with offices at 956 West 150th Street, Shakopee, MN 55379, hereinafter referred to as the "Township". � WHEREAS, the Township deems it advisable to have available i � for the benefit of its residents, services of the Fire Department , of the City, and i i WHEREAS, pursuant to law, the electors of the Township have ' provided a fund for such services, and i I � WHEREAS, the City has authorized its Mayor, City � I Administrator, and Cit� Clerk to enter into a contract with the � Township for the purpose of furnishing such fire services. I I NOW, THEREFORE, IT IS MUTUALLY AGREED BY AND BETWEEN THE � CITY OF SHAKOPEE AND THE TOWNSHIP OF LOUTSVILLE AS FOLLOWS: I I l. That the Fire De artment of the Cit wil p 1 answer an and all Y Y , fire ca11s for any area within the Township. Unless , otherwise engaged or prevented by reasons or causes beyond i � control of the City and its Fire Department, the Fire , Department will respond to such calls with suitable fire- � , fighting apparatus manned by at least three members of the Shakopee Fire Department who will render assistance in the � � savin and reservation of life and p y g p pro e�t within the I Township during the life of this contract. i � 2. In consideration of these services, the Township will pay a � stand-by fee to the City for such services each year during , � the life of this contract. The stand-by fee shall be the Township's proportionate share of the costs of operating the City's Fire Department for that calendar year. Such Costs � will include the costs included in the City's General Fund Budget including officer salaries and the,cost of operation ' and maintenance of a second fire station;(but not the st � of acquiring the land or constructing the fire station) , -�,' �`` `"�`� ' � less any firefighter salaries to be paid for actual fire i � � i calls, less any expenses for motor fuels and lubricants and � I �� less the ambulance subsidy � The stand-by fee will be , determined on. the basis o� each participating governmental I unit's assessed valuation, including mobile homes, before I � the fiscal disparities contribution and before tax increment adjustments. The stand-by fee for each unit shall be that I unit's percentage share times the total costs as described I i I -- - ---- __ _ _ _ _ _ _ _ _ _ _ _ _ _ __ r I I I I I i i above. The stand-by fee for each year will be adjusted to reflect actual costs of operation for the prior year. I I � I 3. he Township also will pay to the City a call-out fee. Each I i ,-�'�q� �, ��a�'� 11 is a minimum of one hour and the length of the call � � ' creases in one hour increments. The hourl billin rate ,.�X� Y g I ( for 1994 shall be $196.00 per hour and is designed to I I ��-- recover the variable cost of fuel and hourly wages. The hourly rate is subject to future adjustment by the City. I The Township also shall pay a$10.00 service fee for each I fire call. � i � 4. The Township will pay the total fee in two equal installments. The total fee for each year will be determined in February by the City's Treasurer and notice of � I the total fee will be mailed to the Township alon_q with a I copy of the City's Fire Department Budget. The first I payment shall be due 30 days after invoice or on July 1 of � each year, whichever is later. The second payment also I shall be due 30 days after invoice, or on December 1 of each I � year, whichever is later. If payment is not made by such date, this contract shall automatically be null and void on � the following day. I 5. It is mutually understood that at times weather and road I li conditions can and will interfere with the rendering of fire I �� , services, and the Fire Department also could be previously engaged, and in which event failure to furnish the service I � � described herein shall not be taken to be a breach of this � � -� agreement, nor shall the City be liable on account of such ' � failure to provide fire service. i 6. The duty to provide service is to the public generally and � i not to specific groups or individuals. I 7. Firefighting tactics are within sole discretion of the Fire Chief and Firefighters. I � I 8. The Township for itself and its inhabitants wi11 defend, indemnify, and hold the City harmless from any and all I ' claims, actions or causes of action that might or could � arise by virtue of the terms of this agreement and any I failure, omission or malfunction hereunder. � 9. This contract shall continue in force and effect until I terminated by either party upon advance written notice. The I City shall give five years' notice prior to terminating this i contract; the Township shall give one year's notice prior to terminating this contract. � � 10. This contract shall be reviewed on an annual basis by both I � parties and may be amended in writing by mutual consent. I I 2 I I ' - - ----_ -- ----- — � t I Executed the date and year first above written. The Township of Louisville The City of Shakopee �,i'��,i !a/��`�y � . � r. � .'7, BY. , �,�'..�.�r,��,� � �' BY Chairman" Mayor � By �.��.� � ` , ',- � B � C1 City Administr r - .- , , / , � \ l �/ ., By ;�� I . /,�/i City� C erk - [KFIRESRV] I I I I � � , I I I I � I I I � I I ' 3 I �__ _ .._ . __. . .___ . ..____ ._:_ . . _ _ _._ .. .__ . . _ s . � �` .. ,� i � . . . ['; �._.. .,.....�,..,,�._....�. S��AKQPE E � � I December 13, 1994 I Mr. James Theis, Town Clerk Louisville Township 956 W. 150th Street Shakopee, MN 55379 Re: Fire Service Agreemen� � Dear Mr. Theis: Enclosed herewith is an executed copy of the recent agreement between the City of Shakopee and Louisville Township for fire ' service. I am forwarding this copy to you for your records. I Sincerely, � L—� �s �/�J�_ �� . '--�� 1 Judith S. Co I C�ty Clerk � i Enc. 1 � I I I I � CO�i'�1UI��ITY PRIDE SI[�'CE ]8�7 � I'_`1H��Ima�.�tr��rtti��ulh� �h.1k��}�Ne,'�Itnnr•.ntd� S�;;ti-l;�l �ii_la�_;^��i � F�a\ nl�--}-}�-n-�ti �