HomeMy WebLinkAbout5.F.2. Approval of Minutes: October 18, 2011 I
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OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 18, 2011
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Matt Lehman, I ,
Steve Clay, Pat Heitzman, and Pamela Punt present. Also present Mark McNeill, City �
l i Adininistrator; Ii� Wilson, Assistant City Administrator; R. Michael T.eek, C�mmunity I
Development Director; Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City I
� Attorney; Judith S. Cox, City Clerk; Jamie Polley, Park, Recreation and Natural Resources I
I Director; Julie Linnihan, Finance Directar; Jeff Tate, Police Chief; and Rick Coleman, Fire I
Chie£ I
The Pledge of Allegiance was recited. i
I I Mayor Schmitt asked if there were any additions or deletions to the agenda. Mr. McNeill said
there were no changes to the agenda.
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Punt/Heitzman moved to approve the agenda. Motion camed 5-0. i
In the Mayor's Report Mayor Schmitt said he attended the 169 corridor meeting in LeSueur at i
the Cambria business site. Mayor Schmitt said that Cambria has a vested interest in the future I
I I lannin� of the 169 c�rridor.
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Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. I
i Lehman asked to add to the consent agenda, 13.D.1, Consider Street Cut Permits for 211 W. 4 I
Avenue and for Dr. Daniel McGraw Proposed Building off of Lewis Street; 13.E.1 Utility I
Easement for New Fire Station; and 13.F.1, 2012 Dental, Life and Long-Term Disability ,
I Insurance. Mr. McNei11 said that the applicant for 13.D.1, Daniel McGraw, planned on speaking �
to Council regarding the permit. Mr. McNeill suggested that the item stay on the agenda, but not I
as consent. I
� Lehman/Clay moved to approve the Consent Agenda as amended, adding two items to the �
Consent Agenda. Mr. McNeill read the Consent Agenda. Motion camed 5-0. �
Lehman/Clay offered Resolution No. 7130, A Resolution Declaring the Costs to be Assessed and
Ordering the Preparation of Proposed Assessments for the 2011 S�reet Reconstruction, Project
No. 2011-1, and moved its adoption. (Motion camed under the Consent Agenda) I
Lehman/Clay offered Ordinance No. 849, Fourth Series, An Urdinance Pertaining to the Parking �
Restrictions and Amending Section 9.50 of the City Code, and moved its adoption. (Motion I
' carried under the Consent Agenda) i
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Lehman/Clay moved to accept the quote from Chard Tiling and Excavating, Inc. in the amount �
I of $41,105.00 for the Stonebrook Area Storm Sewer Improvement Project. (Motion carried �
� under the Consent Agenda) �
� Lehman/Clay moved to authorize the appropriate staff to enter into an agreement with Stantec i
Consulting Services, Inc. to prepare the plans and specifications for Riverside Fields Park. I
(Motion carried under the Consent Agenda) I
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Official Proceedings of the October 18, 2011 I
Shakopee City Council Page 2
Lehman/Clay moved to authorize the recording of the Declaration of Easement located on park �
property within the Greenfield East/Park Meadows Park and authorize the proper City officials ,
� to sign the easement. (Motion carried under the Consent A�enda)
� Lehman/Clay offered Resolution No.7132, a Resolution Amending Res. No. 6903, Regarding ,
Department Policy on the Selection of Part-Time Officers for the Shakopee Fire Department, and
moved its adoption. (Motion carried under the Consent Agenda) '
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Lehman/Clay moved to accept the resignation of Bradley Stene from the position of paid-on-call
� firefi hter with the Shako ee Fire De artment. Motion carried under the Consent A enda �
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Lehman/Clay moved to grant Joe Theis full-time, regular status as a Community Service Officer. ;
I (Motion camed under the Consent Agenda)
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Lehmall/Clay moved to authorize hiring Melissa Schlingman for the position of Accountant at
Step D of Grade 7 of the City's 2011 Non-Union Pay Plan, continaent u on successful
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I � com letion of a re-em lo ent h sical/drua-test and back ound check. Motio ca 'ed '
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�j under the Consent Agenda) i
Lehman/Clay moved to approve an unpaid leave of absence for Officer Frank Coburn from
August 18 through November 8, 2011. (Motion carried under the Consent Agenda) ��
Lehman/Cla moved to a rove the bills in the amount of $2 072 893.08 and electronic transfers I
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in the amount of $37�,433.67 for a total of $2,448,326.75. (Motion camed under the Consent I
� Agenda) �
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Lehman/Clay moved to approve the minutes of October 4, 2011. (Motion carried under the I
I Consent Agenda) I
Lehman/Clay moved to approve the purchase and installation of new cameras for the Council ''
Chambers, from Alpha Video at a cost not to exceed $40,100.00 (Motion carried under the
� Consent Agenda) �
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Lehman/Clay moved to authorize the recording of the Declaration of Easements for Lion's Park �
and the new Fire Station parcel at 1001 Viering Drive West and authorize the proper city '
officials to sign the easements. (Motion carried under the Consent A enda I
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� Lehman/Clay moved to authorize appropriate officials to enter into contracts with Delta Dental
� for the renewal of the City's group life insurance plan for 2012 and with National Insurance j
Services (NIS), for renewal of the City's group life and lonb term disability insurance for 2012,
! 2013 and 2014, at the quoted prices. (Motion camed under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that
I was not on the agenda. No one responded. I
Clay/Heitzman moved to open the public hearing on the purposed special assessments for 2011
delinquent refuse bills. Motion carried 5-0.
Bruce Loney, Public Works Director/City Engineer, presented Council with the delinquent �
refuse bills. Mr. Loney said that Dick's/Lakeville Sanitation, Inc. has provided the City with the �
current list of delinquent accounts, of which there are approximately 175, for a total amount due I
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Official Proceedings of the October 18, 2011 ,
Shakopee City Council Page 3 �
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� of $51,825.00. Mr. Loney also stated that the list includes an administrative charge of $45.00 to I
� cover the City's cost in assessing the delinquent bills. I
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Dave Domack, a representative Dick's/Lakeville Sanitation, stated that their company is wiiling
to work with customers to set up payment plans.
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Mayor Schmitt asked if there was anyone in the audience who wanted to speak at the public �
I I hearing. Dustin Brackmeier, 10770 North Shore Rd., Waconia, owner of rental property at 2000 I
13 Ave. W. in Shakopee, would like to see the property owners billed by Dick's/Lakeville I
Sanitation instead of the renters. He said this would avoid rental owners from going through this
process. Mr. Domack said he would work with Mr. Brackmeier on resolving the delinquent bill
issue.
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I Clay/Punt moved to close the public hearing. Motion carried 5-0.
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� Clay/Heitzinan offered Resolution No. 7129, A Resolution Adopting Assessment for Delinquent �
I Refuse Bills, and moved its adoption. Motion carried 5-0. �
� Mayor Schmitt asked for liaison reports. Cncl. Punt and Cncl. Heitzman had no reports. Cncl. '
� Clay said he attended the Shakopee Public Utility Commission meeting. He said the water �
� pumpage is up to what it was last year. The Pike Lake substation should be energized and �
f�nctional by the end of the week. Cnc1. Lehman said he attended the tree planting at the Green ,
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I Field/Park Meadow s park. He said NASCAR donated �3 trees to help air quality.
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Clay/Heitzman moved to recess for an Economic Development Authority Meeting. Motion �
I � carried 5-0. �
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I � Mayor Schmitt reconvened the meeting at 7:29 p.m. I
� Kris Wilson, Assistant City Administrator, presented Council with the 2012 Building Fund '
� Projects. �
Ms. Wilson provided an overview of maintenance and upkeep projects for the City's buildings. �
Ms. �Vilson listed them.
� Community Center Roof $�00,000 I
� Police Station Air Conditioner $ 76,500
Library Air Condition � 75,�00
Police Station Lighting $ 20,000
Engineering Bldg Doors $ 80,000
Ice Arena Flooring $ 81,000
Walking irack Resurfacin� $ 44,000
New Gym Divider Curtain $ 4,200
� Radiant Heating far Ice Arena Bleachers $ 28,000
I Ms. Wilson said the projects will have no direct impact on the City's General Fund operating
I budget as the projects are to be funded out the Building Internal Service Fund which has slightly
over $7 million available. She noted that the projects will come back to City Council to
authorize obtaining quotes and obtaining bids at later times.
Official Proceedings of the October 1 S, 2011 I
Shakopee City Council Page 4 �
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Clay/Punt moved to direct staff to proceed with planning and development of the proposed repair I I
and maintenance items for 2012 capital projects, to be funded out of the Building Internal �
Service Fund. Motion camed 5-0. i
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Jamie Polley, Parks, Recreation & Natural Resources Director, presented Council with the �
! Authorization to Proceed with Community Center and Ice Area Facility Projects. i
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� Ms. Polley said during the 2012 budget presentations the City Council was presented with four �
� budget iznprovement items for the Shakopee Community Center and Ice Arena. The items i
include replacernent of Ice Arena flooring, radiant heat, and Community Center walking track I
surface and gym divider.
I I Ms. Polley said staff received two quotes for all four projects. Ms. Polley provided Council with �
I all of the quotes obtained. �
� A) Ice Arena Flooring �
I a. Becker Arena Products, Inc $80,�02.11 �
I b. Sonus Interiors, Inc. $85,177.51 i
I B) Ice Arena Radiant Heating �
a. Owens Companies, Inc. $27,450.00
I b. Northland Mechanical Contractors, Inc. $45,875.00 I
C) Community Center `JValking Track Surface Overlay i
a. Dynamic Sports Construction, Inc. $47,420.00 �
� b. Kiefer $43,230.00
� D) Community Center Gym Divider
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; a. Centre Stage Manufacturing Company, LLC $ 4,170.00 �
, b. Haldeman - Homme, Inc. $ 7,352.00 I
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' Clay/Lehman moved to authorize, according to the quotes submitted for the Community Center �
' and Ice Arena facility projects, the purchase of services and/or materials from: ,
� 1. Becker Arena Products, Inc. for the Ice Arena flooring replacement -$80,502.11 ,
2. Owens Companies, Inc. for the Ice Arena radiant heating -$27,450.000
3. Kiefer for the Community Center walking trace surface overlay -$43,230.00
4. Centre State Manufacturing Company, LLC for replacement of the gym divider curtain - �
$4,170.00; and,
that the walking track surface be done after the roof replacement has been finished. Motion
carried 5-0.
Mr. Loney presented Council with the Consideration to Approve the Street Cut Permit into
recently resurfaced streets for 211 West 4 Avenue and for Dr. Daniel McGraw Proposed
Building off of Lewis Street.
Mr. Loney said the City has received two applications to obtain a street cut permit for 211 West
4 t1, Ave. - Scott County (owner) and for PID Na 27-149003-2 & 27-001236-1, Dr. Daniel
McGraw (owner).
, Scott County needs to cut the street pavement in order to remove the utility service Iines from the
house which was recently disposed of by the Fire Department. The County is required by SPUC
� to remove the water service line to the main.
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Official Proceedings of the October 18, 2011 '
Shakopee City Council Pa�e 5 '
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At the property owned by Dr. McGraw, which was purchased from the City, water and sewer I
services need to be extended to the site. Mr. McGraw has submitted a building permit ;
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application.
I Mr. Loney said that staff is recommending the followin� conditions: 211 West 4�' Avenue, a �
i security in the amount of $3,000.00 to ensure completion of the work. PID No. 27-149003-2 & �
27-001236-1, a security amount of $6,500.00 to ensure completion of the work and the applicant I
to obtain a building/plumbing permit and SPUC water connection permit before starting work in i
the street right-of-way. ,
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Mr. Loney did say that staff has a concern of the street cut work being done in a timely fashion
and for a ualit 'ob to be done before winter. I
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Dr. Daniel McGraw, 1226 4 Ave. E., stated that he had borings done by Braun on the lot and I
limestone was down 25 feet. He also said he has his application into the City to build the �
building. He said he would like to have the street work done this fall so he could start on the
, building in early spring. �
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� Michael Leek, Community Development Director, stated that his office just received the building '�
I permit application from Mr. McGraw on Monday, October 17, 2011. i
� Mayor Schmitt asked if staff had any recommendations. Mr. Loney said he would need a I
� building permit and a SPUC water connection permit from the applicant. Mr. Loney said staff's
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concern is the weather condition to get the wark done so late in the season. He recommended �
that the applicant wait until spring to do the work. ;
I Clay/Heitzman moved to approve a right-of-way/street cut permit for 211 West 4�' Avenue I
� (Scott County) with conditions of a$3,000 security to ensure completion of the work. Motion '�
I carried 5-0. �
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� Clay/Heitzman moved to not approve a right-of-way/street cut permit for PID No. 27-149003-2 ,
& No. 27001236-1 at this time but approve a permit for next spring when conditions are more
favorable with the conditions of a$6,500.00 security to ensure completion of the work and that a �
building/plumbing permit and SPUC water connection permit be obtained before work is started I
in the street right-of-way. Discussion followed. CncL Heitzman said he would like staff to I
review the report from Braun regarding the limestone issue. Cncl. Lehman said he doesn't have �
a problem issuing the permit providing the security is obtained. Mayor Schmitt asked for a vote
on the motion. Motion camed 3-2 with Cncl. Punt and Cncl. Lehman opposed. �
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Mr. Loney presented Council with discussion of the �iolmes Street Bridge Lights. ;
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I Mr. Loney said there is a three way ab eement between the State of Minnesota, Scott County and �
the City of Shakopee that the ownership of the Holmes Street Brid�e will be transferred from �
� State to County upon completion. The ab eement states the County will assume all I
responsibility and obligations for the Holmes Street bridge. Included on the bridge are 14 I
ornamental lights on the bridge and 2 stairway wall mounted lights. The question has been i
I raised as to who should pay for the power associated with the lights on the bridge. i
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Official Proceedings of the October 18, 2011 I
Shako ee Cit Council Pa�e 6
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II The refurbished brid e is now a edestrian brid e and SPUC's olic is not to donate ower !
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costs except for street Iights. The County's policy is that they do not pay for power of lights �
associated with a bridge even thou�h they will have ownership of the bridge. i
City staff is recommending not paying for the Iighting of the bridge until a trail connection is �
� made on C.R. 101. �
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Council members all agreed that since the City of Shakopee does not own or maintain the bridge
that Scott County should be responsible for lighting it since the bridge is part of their regional
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trail s stem.
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; Lehman/Heitzman moved that the power cost for the Holmes Street bridge lights be sent back to '
Scott County. Motion carried 5-0. i
Greg Felt, Scott County and Chris Chromy, Bolton & Menk, Inc., presented Council with the ,
discussion regarding CSAH 69 Aesthetic Improvements and Concept Drawing for Clay Street.
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� Mr. Chromy said the County is planning reconstruction of CSAH 69 next year. Design is j
� proceeding with the layout approval done previously. County staff and consultant staff need
I City Council input and direction for aesthetic improvements. '
Mr. Chromy presented street lighting options. Staff is recommending Option 1 which includes �
I LED street li htin from Fuller Street to 400' west of Cla Street with 27' oles and with 6'
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arms. This covers areas of urban land uses, is general�y consistent with existing lighting but
raises to consistent standard. The estimated cost is $23�,000 to $260,000. County eligible cost I
is estimated to be $170,000 to $190,000 and the LED upgrade cost to the City from high pressure I
� sodium is estimated to be approximately $65,000 to $70,000. Council agreed with this option. ,
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Mr. Chromy discussed the colored concrete boulevard, separating pedestrians from vehicles, and
decorative bollards, where there are parking lots adjacent to sidewalks with 0' setbacks, which
would be the same as in the CSAH 101 project to the east which staff is recommending. Council
ab eed with this option.
Mr. Chromy discussed color options for the railroad bridbes. The options include brown and tan
or b een and tan. Council agreed on the brown and tan option for the railroad bridge.
� Mr. Chromy discussed lighting under the bridges. Staff will investigate further and bring back to
Council.
Mr. Felt discussed the ab eement that the County made with the property owners west ot Clay St.
The County has purchased the property and would like to realign Clay St. to accommodate the
' parking needs at the Shakopee Trading Post. The County is asking the City to vacate the east
� half of the street and retain a drainage and utility easement. Council agreed to proceed with the
� vacation process.
� Mr. Felt said that the entire project will be going out for bids in February 2012 with construction
to occur in 2012 and 2013.
� Ms. Wilson presented Council with the 2012 Employee Medical Insurance.
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Official Proceedings of the October 18, 2011 �
� Shakopee City Council Pabe 7 I
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Ms. Wilson said the City received a renewal offer from Medica for the 2012 health insurance as
I well as an alternative offer that provides a chan6e to the plan design in exchange for a cost
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savinbs. �
Option 1 is a straight forward renewal with the same insurance benefits but there would be a �
I � 13% increase in the monthl remiums for both the Traditional Plan and t H'a d i I
y p he i De uct ble ,
I Plan. The total cost to the group including costs to the City and to the employees would be a �
� $178,000 increase over 2011. !
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I Option 2 would have an increase of 13% for the Traditional Plan and no increase in monthly I
premiums for the High Deductible Plan if the City were to go to a$1,500 single deductible and
� $3,000 �or a two-party and a family deductible and 90/10 split of additional medical costs after I
that deductible is reached up to an out of pocket maximum of $2,500 for single coverage and !
$5,000 for two-party and family coverage.
Staff is recommending moving forward with Option 2 to avoid an increase in the High
Deductible Plan monthly premiums. The City will still offer a lump sum contribution to Health
Savinbs Accounts for those employees selecting the High Deductible Medical Plan.
Lehman/Clay moved to authorize appropriate officials to enter into contracts with Medica for �
b oup health insurance plans for 2012, Option 2, at the quoted prices; and, offered Resolution '
� 7131, A Resolution Adopting The City of Shakopee's Contribution Levels for Employee
I Benefits for the Year 2012, and moved its adoption. Motion carried 5-0.
Mayor Schmitt asked if there were any other Council concerns or business. Cncl. Lehman asked I
� about the power to the eastern shelter at Memorial Park. Cncl. Clay explained that to re-route ,
the electrical, the routing would end up going through Tndian burial grounds. The only option is
' to bring power from the west side of the park to the eastern shelter which also creates issues.
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The other option is to relocate the shelter to another location in the park. All options are being
� reviewed. The item was referred to staff for further follow up. ,
Punt/Heitzman moved to adjourn. Motion carried 5-0. !
The Council meeting ended at 9:43 p.m. I
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��' �,�,�,�; �1 . �-G-� I
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J drth S. Cox
`�City C1erk I
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Kim Weckman '
Recording Secretary I
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