The URL can be used to link to this page

Home My WebLink About4.F.3. Police Station Lighting Upgrade �. F. 3, CITY OF SHAKOPEE ��`s� �� Memorandum a�+��.�° � TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator��,�,� ✓1 SUBJECT: Police Station Lighting Upgrade DATE: August 16, 2012 Action Requested The Council is asked to offer a motion to authorize the expenditure of$23,000 from the General Government Building IS Fund for replacement of 281ight fixtures at the Police Station. Background The 2012 capital improvement plan for the City's buildings included four major projects: (1) a new roof for the Community Center, (2) new doors for the Engineering Building, (3) new air conditioning units for the Library and Police Station, and (4) a lighting upgrade for the Police Station. The first three projects are all complete or significantly underway, leaving the Police Station lighting upgrade yet to be done. Constructed in 2003, the Police Station includes 28 architectural wall sconces that line the interior perimeter of the building. The fixtures have two significant drawbacks. First, they each require an energy-hogging 400 watt bulb; and second,they shine light upward onto the building's dark wood ceiling, so the light is absorbed into the ceiling and does little to benefit people working in the space. Staff has been working for over a year to identify a replacement light fixture that will consume less energy, shine light out and down into the space rather than just up onto the ceiling, and will fit the spaces occupied by the current fixtures without creating the need for drywall repair. We have finally found a fixture that meets all of these needs, and uses only two 24 watt T-5 fluorescent bulbs per fixture. Budget Impact The selected light fixtures from Winona Lighting will total $18,405 and the electrician's quote for installing them is $4,500, for a total project cost of$22,905. The funding source would be the Internal Service fund for General Government Buildings. This is slightly over the $20,000 estimated for the project; however the City should see a significant return on investment in the form of lower electric bills for the building. Because the Police Department is an around the clock operation, the vast majority of these lights run 24 hours a day, 7 days a week. By converting from 400 watts to 48 watts per fixture, we will use 88% less energy. Entering this information into two different online energy savings calculators suggests we can expect to save somewhere between$7,000 and $8,000 per year as a result of this project. This means we would see a complete payback of our investment in about three years. Lastly, staff has contacted Shakopee Public Utilities to determine whether this project would qualify for any of their rebate programs. Unfortunately, we learned that those programs are out of funds for 2012 and they have not yet made decisions regarding funding levels or criteria for a 2013 rebate program. Rather than wait until January to proceed with this project in hopes of qualifying for a rebate, staff recommends proceeding at this time as the savings to be achieved in the remaining months of this year should offset the cost of missing out on a potential rebate. Relationship to Vision This is a housekeeping item (F). Recommendation Staff recommends that we proceed with this project at this time. Requested Action If the Council concurs, it is asked to offer a motion to authorize replacement of 28 light fixtures at the Police Station, at a cost not to exceed $23,000, to be taken from the General Government Buildings IS Fund. . w i n o n a 3760 West Fourth Street Q U OTAT I O N Winona, Minnesota 55987 (507)454-5113 � � g � l i n g Fa�xo(07)45218528 ' ---_ __-- — — .. _-- --- - - -- - - _- — Quote To Project SHAKOPEE POLICE STATION Location: Shakopee, MN Quote# 229092 Quote Date 13-Aug-12 Mark Welshinger 431 CB Revision# 2 DAVIS&ASSOCIATES, INC. Tel 952-941-0410 Valid Until 12-Oct-12 6446 Flying Cloud Drive Fax 952-941-4568 Specifier Eden Prairie MN 55344 Quoted By Cynthia M. Kalinski Division Description Quantity Per Unit Total CM CATALOG#: 3705-27-F-120V-OA-BAL-MOD 28 �(o�5,00 MODIFICATION: LAMPING AND BALLAST SERIES/MODEL: AARON-MENTOR MOUNTING: FLAT WALL SIZE: 9.00 WIDE x 6.00 PROJECTION x 27.50 HEIGHT LENS: ETCHED OPAL ACRYLIC HALF CYLINDER WITH TOP AND BOTTOM OPAL ACRYLIC END COVERS FINISH: BRUSHED ALUMINUM WITH BLACK TAPE REVEALS AND POLISHED ALUMINUM KNOBS LAMPING: (2)24w T5H0 3500K LINEAR FLUORESCENT LAMPS. ALL LAMPS ARE WIRED FOR 1-CIRCUIT OPERATION. "Lamps Included" BALLAST: (1)INTEGRAL ELECTRONIC BALLAST VOLTAGE: 120v LISTED FOR INTERIOR DRY LOCATION USE NOTES: *PRICING IS BASED UPON A ONE-TIME RELEASE OF THE QUANTITIES NOTED. IF QUANTITIES CHANGE OR IF A PARTIAL RELEASE WILL BE REQUIRED, PLEASE CONTACT THE FACTORY FOR A POSSIBLE REQUOTE. ' ``LAMPS "INCLUDED" 'FREIGHT ALLOWED ON ORDER TOTALS OF$3,000.00 OR GREATER. *`The above prices are pased on our interpretation of information supplied to us for Rev# 2 229092 - Page 1 of 2 quoting. Changes in the specifications may cause a variation in our quoted prices. TERMS OF SALE:Progress Payment requirements for all divisions(pending credit approva!): •Standard JVlodified standard orders under$30,000:Nef 30 Days. •Standard Modified standard orders over$30,000: !0% with drawing submittal, 20% upon re/ease. •Custom orders and Ho/d For Release: 10% upon drawing submiftal, 20% upon release. •Fully Re/eased and Approved Orders meeting above criteria:30%Progress Payment. Orders will be shipped Prepaid and Add unless agreed to in writing by Winona.A$10.00 service charge will be added to all orders on which freight is prepaid and added fo the invoice.AU orders are subject to approval by Winona Lighting's Finance Department. Prices do not include freight or any federal,sfate, or local taxes of any nature.All prices are for fixtures wfthout lamps, un/ess specified in quote description,part number, or separate line item exception. All prices are F.O.B. Winona,MN. "The above prices are pased on our interpretation of information supplied to us for Rev# 2 229092 - Page 2 of 2 quoting. Changes in the speci�cations may cause a variation in our quoted prices. TERMS OF SALE:Progress Payment requirements for al!divisions (pending credit approva!): •5fandard 1Vlodified standard orders under$30,000:Net 30 Days. •Standard Modified standard orders over$30,000: 10% with drawing submiffal, 20% upon release. •Custom orders and Hofd For Re/ease: �0% upon drawing submitfal, 20% upon re/ease. •Fully Released and Approved Orders meeting above criteria:30% Progress Payment. Orders will be shipped Prepaid and Add unless agreed to in writing by Winona.A $10.00 service charge will be added to alI orders on which freighf is prepaid and added fo the invoice.All orders are subject fo approval by Winona Lighting's Finance Departmenf.Prices do not include freighf or any federal,state, or local faxes of any nafure.All prices are for fixtures without/amps, unless specified in quofe descripfion,part number, or separate line item exception. All prices are F.O.B. Winona, MN. *'The above prices are oased on our interpretation of information supplied to us for Rev# Z 229092 - Page 2 of 2 quoting. Changes in the specifrcations may cause a variation in our quoted prices. Aug 15 12 02:43p DAVE 952 448-5867 p.l __ _ ,.. •_�--- , - � � � � ` __ .�.i�..__ .,. . . ` ;: .:�---'..-.__._. vr.. _ 1- _ - .:....__..._.._....._. ..._ ___.._.� _............. S�i�•_.. ;?Ec ?honc�02-:,.'_^='"'".+, 15�9 Su�chin::Co_r. ��... €::," ..: .,35: �h�.ska. .'N 553i3 8-1�-2012 Duane Toer�yan Facility Operations Supervisor (City of Shakopee) 129 Hoimes St. S Shakopee, Mn. 55379 p. 952.233.9352 f. 952.233.3801 Duane Our proposai for electrical work at the Police Dept. (475 Gorman) includes the following : � Disconnect and remove (28) exisiting 400watt HlD Architectural wall sconce fixtures, and install (28) new fluorescent Architectural wa0 sconce fixture. (Fixtures provided by Ci#y of Shakopee). �abor/ Material / City of 5hakopee Permit (not to exceed) = $ 4,500.00 If you have any questions give me a call @ 952.448.4841. Sincerely, a� �� Dave Schepers Progress Vafley Electric Inc. Lic. # EAOQ 1466 Prepared By Prepared For Name: Customer Name: Phone Number: Project Name: E-mail Address: General Comments Lighting Systems Comparison �� _�� Numberof WattsPer Numberof ( EnergySaved %Energy Fxture Fxture Burning Hours i Annually Reduction --------- _...--- -_..__...__---- Shakopee Police Station System 1 28 fixtures 400 watts 8,760 hrs./yr. 1+System 2 28 fixtures 48 watts 8,760 hrs./yr. 86,338 88% Total Estimated Savings 86,338 88°/ QENVIRONMENTAL BENEFITS By using the selected systems,you could sa�e up to $8,633 Greenhouse Gases(CO z) 132,961 Ibs/year in energy costs per year. Sulfur Dioxide(SO 2) 518 Ibs/year Approximately$719 each month. Nitric Oxide(NO) 259 Ibslyear Coal Buming 64,544 Ibs or 29 metric tons Atmospheric Mercury Contamination1,394 mg awided Eauivalent Forestation 16 acre(s)added Cars Remo�,ed 11 car(s)per year All calculations are based on energy rate of$0.10 per kWh. The Lighting Compare tool examines estimated impacts of lighting decisions.Neither this tool nor the anaysis it generates constitutes or implies a warranty of lamp or ballast performance or a guarantee of the actual costs,savings,or environmental results that w ill be realized or the appropriateness of the solutions suggested. This report is subject to the Full Disclaimer at www.gelighting.com Copyright�O 2012 General�ec�ric Company.All Rights Reserved.