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HomeMy WebLinkAbout4.F.2. Approval of Minutes: July 31 and August 08, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA JULY 31, 2012 Mayor Tabke called the meeting to order at 6:30 p.m. Present: Mayor Brad Tabke, Councilmembers Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Absent: No one Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Directar; Bruce Loney, Public Works Director/City Engineer; and Julie Linnihan, Finance Director/City Clerk 2. Mayor Tabke asked if there were any additions or deletions to the agenda. No changes. Lehman/Clay moved to approve the agenda. Motion carried 5-0. 3. Mayor Tabke asked if there were any additions or deletions to the Consent Agenda. Cncl. Whiting asked to remove 3.D, Approval of Use of SAC Credits for CR 69 Utility Construction. Lehman/Whiting moved to approve the Consent Agenda as modified. Mr. McNeill read the Consent Agenda. Motion carried 5-0. 3.A. Lehman/Whiting moved to authorize staff to approve a change order, not to exceed $30,000 with Chard Tiling and Excavating to construct utility improvements on Pierce Street north of CR 69. (Motion carried under the Consent Agenda) 3.B. Lehman/Whiting moved to accept the quote from Gopher State Sealcoat, Inc. for the price of$52,442.00 and authorize staff to proceed with the 2012 Trail Sealcoat projects. Funds to be expended from the 2012 park maintenance budget. (Motion carried under the Consent Agenda) 3.C. Lehman/Whiting moved to authorize the purchase of services or materials from Dorn Construction, Minnesota Plumbing and Heating, and Link Lumber Company, according to quotes submitted for the construction of the Green Meadows Park shelter building. (Motion carried under the Consent Agenda) 4.A. Mark McNeill, City Administrator,presented Council with the Derby Day's Participation. Mr. McNeill stated that at the July 17th Council meeting Jack McGovern, Derby Day's president, reported that contributions toward the Derby Days Celebration have fallen significantly short for 2012. At that time Council members asked what contributions the City could make to help. Official Proceedings of the July 31, 2012 Shakopee City Council Page 2 Mr. McNeill said that he was advised that cities are limited by state law and by various State Auditors' opinions as to the type of participation monetary support of community- wide celebrations. If Council wants to lend support with tax dollars, one option is to fund the Derby Days' Fireworks display. Firewarks are one of the activities specifically authorized in State Law that may be financed by City contributions. Funding would come from the unallocated line item in the 2012 budget. Jack McGovern, Derby Day's President, advised Council of the shortfall in contributions and thanked Council and Public Works employees for their support in time and resources. Whiting/Clay moved to direct staff to make a payment to the 2012 Derby Days Committee in the amount of$10,500 unallocated funds to be earmarked for the Sunday evening fireworks display at Derby Days. Motion carried 3-2 with Cncl. Lehman and Schurman opposing. 3.D. Bruce Loney, Public Works Director/Engineer, presented Council with the SAC Credits for CR 69 Sanitary Sewer Project. Mr. Loney advised Council that on September 20, 2011 City Council adopted Resolution No. 7122, ordering a sanitary sewer and water extension Project No. 2011-6. The work will be completed soon and Mike's Repair Shop has indicated a desire to connect to sewer and water. Previously, Council has indicated a willingness to grant Sewer Availability Charge (SAC) credits to these parcels. Cncl. Whiting said that he asked for the removal of this item off the Consent Agenda because of the recent request by Dr. McGraw to use one SAC credit for his business located on Lewis St. CncL Whiting wanted it clarified that the parcels that were granted the SAC credits were previously not connected to City sewer and water where as Dr. McGraw's property does have connection. Mr. Loney confirmed Cncl. Whiting's assessment. Whiting/Clay moved to grant Metropolitan Council Environmental Services Sewer Availability Charge (SAC) credits and waiving the City SAC fees if a waiver of assessment appeal is received from property owners association with the CR 69 Utility Improvements Project No. 2011-6. Motion carried 5-0. S.A. Mr. McNeill provided an overview of the 2013 budget process. He advised that Scott County has not provided their tax rate and supplementary tax information. City staff will provide Council with their departmental budgets and request but he asks that Council not make any decisions on the budget until they have had time to review the entire budget in its entirety. Julie Linnihan, Finance Director/City Clerk, stated she received preliminary tax rate information from the County today. The fiscal disparities numbers are not expected to be obtained until late August. The preliminary tax information indicates a preliminary market value decrease of approximately 9% from the previous year. Official Proceedings of the July 31, 2012 Shakopee City Council Page 3 She discussed the new budget format that is being presented. She said in the past the City has had an annual underspend. Staff is looking at ways to budget more closely to actual spending, reducing the 2013 underspend. S.B.1. Mr. McNeill presented the Mayor and Council budget. He said there are no changes in personnel costs other than the recording secretary services which had been provided by a contract employee will be provided by the same person who is now a full-time City employee. The budget shows a reduction for the City Attorney time and a reduction for Information Technology charges. He then discussed the Council initiatives with them. The first request is for an Economic Development Specialist. This position would be responsible for the full-time marketing of the City's economic development program. The cost for the position is approximately $72,000. Cncl. Whiting and Mayor Tabke feel this is an important position to consider. Cncl. Lehman is not in favor of the position. Cncl. Schurman said the position could be integrated into a current position in the city. Cncl. Clay had no comment. The second request if for a half-time Public Relations/Social Media Coordinator that would be responsible for monitoring the City's social media sites. The position cost is approximately $32,000. Mayor Tabke is in favor of the position, Cncl. Whiting and Cncl. Schurman would like to see current staff utilized for the position. Cncl. Lehman was not in favor of the position and Cncl. Clay had no comment. The last request is for a half-time Grant Writing position. The person would work with departments and research grant opportunities. Mayor Tabke is in favor of the position, Cncl. Lehman would like to research other entities that currently have grant writers and work with them. Kris Wilson, Assistant City Administrator, stated that this is the fourth year that staff has had to work with a flat levy and are out of ideas as how to cut out job duties without landing in legal trouble or serious complaints from citizens. She requested that if council had specific areas to eliminate work tasks, please provide specific direction. Mr. McNeill continued on with other Council initiative. Discussed were feasibility studies. Mr. McNeill talked about a request for an archaeological study west of Memorial Park to determine excavation for improvements and a study for a No Whistle Zone along the downtown 2°a Avenue rail corridor. Total cost for the studies is approximately $100,000. Cncl. Whiting and Lehman discussed the railroad proposal citing that the railroad would like higher speeds through town. Another initiative Council is suggesting is budgeting $20,000 for neighborhood festivals. City assistance would propose to help fund neighborhood celebrations, which will help establish a sense of identity and provide community connections. Cncl. Lehman commented that he is not in favor of this initiative. No other comments were made. There was discussion about downtown flower baskets at a cost of$13,000. The downtown partnership disbanded their group last year so there was no group to share the costs of the flower basket expense. Cncl. Clay is in favor of the flower baskets. Cncl. Whiting isn't in favor of the expense of flower basket but states it's the one thing people Official Proceedings of the July 31, 2012 Shakopee City Council Page 4 talk with him about. Cncl. Schurman stated that if a business wants to put out a flower basket they should pay for it and water it themselves. Cncl. Lehman asked why the baskets should only be hung at downtown businesses and not at other businesses such as locations at Dean Lakes. The last initiative is a recycling materials center at a cost of$50,000. This would establish a centralized recycling location for commercial/industrial and multi-tenant housing. Cncl. Lehman envisioned a program in Shakopee similar to the program in Bloomington and asked staff to look into how they conduct their recycling. Cncl. Schurman said she would like to see Shakopee partner with another entity to share the cost. Shawn Nelson, 603 E. 8th Ave., suggested to Council to look into purchasing artificial flowers for the flower baskets downtown. S.B.2. Mr. Loney presented the Public Works Department budget. Public Works is comprised of Engineering division, Street division, Parks division, Fleet division, Sanitary Sewer and Surface Water divisions. He stated he is not asking for any additional staff for any of the divisions unless Council decides to go ahead with the downtown flower baskets. He would need one additional seasonal staff person to care for them. S.B.2.a. He provided an overview of engineering responsibilities, staff, budget, and potential 2013 projects. Mayor Tabke asked Mr. Loney if the engineering department is able to get everything done with the current number of staff in that division. Mr. Loney stated he currently has sufficient staffing for this division. S.B.2.b. Mr. Loney discussed the street division. He provided an overview of the street division responsibilities, staffing, budget and items needed for 2013. He also said he has sufficient staffing for this division. However, as growth continues, staff and equipment may need to be added in the future. S.B.2.c. Mr. Loney discussed the fleet division. He provided an overview of the fleet division responsibilities, staff, budget and items needed for 2013. S.B.2.d. He then discussed the park maintenance division. He provided an overview of the park maintenance division responsibilities, staff, budget and items needed for 2013. He also reiterated the need for one additional seasonal staff inember if Council decides to purchase and maintains flower baskets next summer for the downtown area. Mayor Tabke asked Mr. Loney when the management of snow plowing or grass cutting becomes too much and the city should look at outsourcing those services. Mr. Loney said the management is not an issue at this point. The people who currently do the mowing and some of the plowing are seasonal employees which are hired at a rate of approximately$11 to $12 an hour. It wouldn't be cost effective at this time. S.B.2.e. He discussed the sanitary& surface water funds. He provided an overview of the divisions, staffing, budget and items requested in 2013. Official Proceedings of the July 31, 2012 Shakopee City Council Page 5 Lehman/Clay moved to recess for a 10 minute break. Motion carried 4-1 with Cncl. Punt opposing. Mayor Tabke reconvened the meeting at 8:50 p.m. S.B.3. Michael Leek, Community Development Director, presented the Community Development Budget. It is comprised of Planning, Inspections, Transit and EDA divisions. 3.B.3.a. Mr. Leek said the Planning Division has the same number of staff as it did in 1996. The planning staff plays a role in all building permit processes. There is no request for additional staffing for 2013. Future budget issues include land use fees which do not offset the cost of review of land use applications. He also talked with Council about the scope of the City's economic development initiatives, the future scope of historic preservation efforts, and changes to the code enforcement approaches, particularly the difference in resources needed for complaint based versus systematic enforcement. S.B.3.b. Mr. Leek discussed the Inspection Division. There is no change to the inspection staff. There are no significant increases in budget items proposed by the Inspection division, although there are increases in costs such as IT costs. Mr. Leek also said the inspections fees do not offset the costs of doing building permit review and inspection. Future issues include whether the City institutes rental licensing requirements and related inspections requirements in the future. S.B.3.c. Mr. Leek talked about Transit. Transit does not come out of the general fund. It is a dedicated fund and funded through Minnesota Vehicle Sales Tax (MVST). The majority of costs in the transit budget relate to payments to contract providers for costs related to providing the service, including vehicle maintenance and insurance costs. The City is actively engaged in the planning for and development of the Marschall Road Transit Station and it is contemplated that the City may contribute about $320,000 to the completion of the project. S.B.3.d. The last item is the Economic Development Authority (EDA). Mr. Leek said there are no changes planned in staffing, as staffing consists of a portion of his and other planning staff inembers' time. The EDA levy comes from the General Fund. The EDAC has recommended an increase in the levy from $80,000 to $150,000 to accommodate the fa�ade improvement program. Future issues include an addition of economic development staff; increased costs in connection with tax increment financing, use of SAC credits for economic development and infrastructure investment for economic development in the area of CR 69/TH 169. Mayor Tabke asked Mr. Leek if he thinks additional staff needs to be added to his department. Mr. Leek said the Planning and Inspection staff can handle the workloads that they currently have but may not be sufficiently staffed dependent on the additional activities Council would like to the City to engage in. He also asked Mr. Leek that since one of the goals of the Council is a need for economic development, is there a need for an Economic Development position to be added. Mr. Leek said that the need for an Economic Development person is something the Mayor Official Proceedings of the July 31, 2012 Shakopee City Council Page 6 (who proposes a new position) and Council need to work out. He said that the City is currently working on a variety of things jointly through SCALE that will probably facilitate some of those things that the Council may want an Economic Development position to do. Additional partnerships with the Chamber of Commerce may also address those needs in part. He said he can't answer if there is a need for an Economic Development person because he is not sure what the full scope of activities is that the Mayor and the Council have in mind, or how the potential partnerships with SCALE and the Chamber of Commerce might address them. S.B.4. Ms. Linnihan discussed the Finance/City Clerk Department. She stated that the Finance and City Clerk Departments merged together due to the recent retirements of the Finance Director, Accounting Clerk and the City Clerk. The Finance Director also includes the position of City Clerk as well as the position of account clerk was replaced with an accountant and an added secretarial position that was added in 2012. Future budget issues include election related issues and election judge training requirements. Ms. Linnihan also discussed moving toward a more technology driven system of record keeping. The Finance Department will continue to expand on audit criteria and compliance, specifically related to fraud detections and delegation of job duties. Job training, skill building and cross training continue to be priorities of the departments. 6. Whiting/Clay moved to adjourn to Wednesday, August 8, 2012 at 7:00 p.m. Motion carried 5-0. eting ended at 9:43 p - . ��� � � ��� Julie A. Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA AUGUST 8, 2012 Mayor Tabke called the meeting to order at 7:00 p.m. Present: Mayor Brad Tabke, Councilmembers Matt Lehman, Steve Clay and Jay Whiting. Absent: Councilmember Pam Schurman Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Jim Thomson, City Attorney; and Julie Linnihan, Finance Director/City Clerk. 1. Mayor Tabke called the meeting to order at 7:00 p.m. 2. The Pledge of Allegiance was recited. 3. Mayor Tabke asked if there were any additions or deletions to the agenda. Mr. McNeill said staff had no changes. Whiting/Clay moved to approve the agenda. Motion carried 4-0. 4. Lehman/Whiting moved to approve the Consent Agenda as modified. Ms. Wilson read the Consent Agenda. Motion carried 4-0. 4.A.1. Lehman/Whiting moved to accept, with regret, the resignation of Shawn Remme from his Lieutenant position with the Shakopee Fire Department, effective April 18, 2012, and to appoint Adam Ries to the position of Lieutenant effective July 30, 2012. (Motion carried under the Consent Agenda) 4.A.2. Lehman/Whiting moved to grant Raoul Boudreau full-time, regular status as an IT Coordinator. (Motion carried under the Consent Agenda) 4.C.1. Lehman/Whiting offered Resolution No. 7220, A Resolution approving the grant agreement for 2012-2013 alcohol compliance checks with Invitation Health Institute not to exceed $2,880, and move its adoption. (Motion carried under the Consent Agenda) 4.C.2. Lehman/Whiting moved to declare listed items surplus property. (Motion carried under the Consent Agenda) 4.C.3. Lehman/Whiting moved to declare the 1989 Toyota Corolla, VIN: 1NXAE92E1KZ017139; the 1999 Chevrolet 5-10, VIN: 1GCCS144XXK108635; and the 2007 Honda Accord, VIN: 1HGCM56847A106761 as surplus property. (Motion carried under the Consent Agenda) 4.D.1. Lehman/Whiting moved to approve Resolution No. 7218, a resolution approving the Final Plat of Shakopee Valley Marketplace 3`d Addition, and move its adoption. (Motion carried under the Consent Agenda) Official Proceedings of the August 8, 2012 Shakopee City Council Page 2 4.D.2. Lehman/Whiting offered Ordinance No. 857, an ordinance rezoning property to Urban Residential (R-1B) from Agricultural Preservation. (Motion carried under the Consent Agenda) 4.E.1. Lehman/Whiting offered Resolution No. 7219, a Resolution Approving a Wetland Replacement Plan for Valley Creek Crossing 2°d Addition. (Motion carried under the Consent Agenda) 4.F.1. Lehman/Whiting moved to approve the bills in the amount of$587,315.74 and electronic transfers in the amount of$827,324.53 for a total of$1,414,640.27. (Motion carried under the Consent Agenda) 4.F.2. Lehman/Whiting moved to approve the minutes from July 10, 2012 and July 17, 2012. (Motion carried under the Consent Agenda) 4.F.3 Lehman/Whiting moved to approve the application and grant a temporary on-sale liquor license to Shakopee Area Catholic School, 2700 17th Avenue East, for a fundraising event on October 5, 2012. (Motion carried under the Consent Agenda) 4.F.4. Lehman/Whiting moved to accept the property/liability insurance renewals from the League of Minnesota Cities Insurance Trust (LMCIT) for a deposit premium of $471,289. (Motion carried under the Consent Agenda) 4.F.5. Lehman/Whiting moved to declare one Cisco switch as surplus property and authorize its sale. (Motion carried under the Consent Agenda) 4.F.6. Lehman/Whiting moved to approve a payment of$111,755.14 to McPhillips Brothers Roofing for work on the Community Center Roof. (Motion carried under the Consent Agenda) 5. Mayor Tabke asked if there was anyone in the audience who wished to speak about an item not on the agenda. No one responded. 6. No public hearings. 7. No business removed from Consent Agenda. 8. No Economic Development Authority meeting. 9. Reconvene (not applicable to this meeting.) 10.D.1. Michael Leek, Community Development Director, presented Council with the Jesus Camauta's appeal of board of decision, i.e. its revocation of the Conditional Use Permit (CUP) for Vehicle Sales for Camauta's Import Autos at 804 First Avenue East. Mr. Leek provided background information for the Council as to the history of this CUP and the revocation. At the July 12, 2012 the Board of Adjustment and Appeals meeting the Board reviewed Mr. Camauta's Conditional Use Permit and found the site to be in violation of the conditions of the approval. The Board approved unanimously to revoke the CUP. Official Proceedings of the August 8, 2012 Shakopee City Council Page 3 No one in the audience appeared to address the City Council on this subject. Clay/Lehman offered Resolution No. 7221, a resolution upholding the Board's adoption of Resolution PC-10-033, A Resolution of the City of Shakopee, Minnesota Upholding the Revocation by the Board of Adjustment and Appeals of a Conditional Use Permit for a Vehicle Sales Business on Property Located at 804 First Avenue East in the Highway Business (B-1) Zone. Motion carried 4-0. 10.E.1. Bruce Loney, Public Works Director/Engineer, presented Council with the Overhead Power Relocation on CSAH 17/CR 78 Reconstruction Project. Mr. Loney said that Scott County has been preparing plans for the reconstruction of CSAH 17 form St. Francis Avenue to south of CR 78; and CR 78 from Barrington Drive to CSAH 17. The reconstruction of the County Roads will require the location of overhead power line facilities owned by Shakopee Public Utilities Commission (SPUC). City Council can decide if the power lines can be relocated overhead or to be placed underground. Mr. Loney said that St. Francis Regional Medical Center(SFRME) is requesting to underground overhead power lines from 17`h Avenue to Betaseed. That segment of power lines is not in the project area and relocation is not required. Joe Adams from Shakopee Public Utilities Commission said SPUC is open to paying for undergrounding, but needs to know how much St. Francis is willing to contribute as well as Scott County and the City of Shakopee. The cost estimate of undergrounding is between $44,000 and $76,500. Cindy Vincent, VP of Finance and Operations for St. Francis Regional Medical Center, advised Council that the underground line request not in the project is to accommodate the possible future expansion of SFRMC which would require moving the helipad on their site. St. Francis is requesting that the City of Shakopee pay the cost because of the large cost St. Francis will be paying in assessments for the CSAH 17 reconstruction. Clay/Whiting moved to approve a motion directing thating the existing overhead power lines on CSAH 17, from Betaseed to south of CR 78 be relocated and shall be placed underground. Motion carried 4-0. Whiting/Clay moved to approve a motion directing that the existing overhead power line on CR 78 from Barrington Drive to CSAH 17 be relocated andbe placed underground. Motion carried 4-0. Lehman/Whiting moved to direct City staff to negotiate with hospital, SPUC and County regarding the sharing of costs of undergrounding in the vicinity of helipad next to SFRMC. It was also directed that the cost to underground electrical under the highway be negiotiated, if appropriate. Motion carried 4-0. 10.E.2.Bruce Loney, Public Works Director/Engineer presented Council with the Approval of Sewer& Water Connections for Sites with Individual Sewer Treatment Systems (ISTS) as per City Code Section 3.10, Subdivision 8. Mr. Loney stated at the July 2°d Council meeting, Council discussed a residential SAC policy and from that discussion staff was directed to look at what sites could be hooked Official Proceedings of the August 8, 2012 Shakopee City Council Page 4 up to municipal sewer and water, and have gone beyond the specified three year time frame as per City Code Sect. 3.10, Subd. 8. Mr. Loney provided a map of the parcels that staff believes have had sanitary sewer and water service lines extended to their property, and which those lines in the system are available for connection. Most of the parcels which have not connected are beyond the three year time limitation are along Eagle Creek Blvd and are residential properties. Another parcel staff has noted is a commercial property along CR 101 across from Valleyfair. Staff is asking Council for Council direction regarding the enforcement of City Code 3.10, Subd.8, which would require five parcels to connect within one year of notification and require one parcel to hook up within three years of notification. Dave Kincs, 2860 Eagle Creek Blvd., addressed Council and discussed the history of his house. He said that his septic system is still operational. He feels that he should not be forced to connect to the city sewer system until his system fails. Reed Beckler, 6100 Highway 101, stated that he owns the specified commercial property on Highway 101. He said his business is selling mobile homes from that site. The office is a mobile home that uses a current ISTS. He plans on selling in the future and doesn't think he should be required to connect to the City sewer system. After discussion, Mayor Tabke asked for a motion. Whiting/Clay moved to allow existing properties that are not connected to the City's sanitary sewer system, five years to become connected, or earlier if their system fails. Each system would be looked at on a case by case basis, and an appeals process would be established as necessary. Discussion followed. CncL Lehman amended the motion to exclude the Kerber property, which is located on 2°a Avenue. Mr. Loney suggested amending the motion to read only to the sites that have sanitary sewer available to them. Cncl. Whiting amended his motion to include the sentence "only to sites that have sanitary sewer available to them." Motion carried 3-1 with Cncl. Lehman opposed. 10.E.3 Mr. Loney presented the CSAH 18 Bituminous Trail connection contract. He said the Scott County Improvement Plan included $15,000 for a trail along CSAH 18, north of CSAH 16. The City received two quotes of$55,915A1, and $99,960.00. The lower quote was submitted by Valley Paving, Inc. The remaining balance of$40,915.01 would come from the Capital Improvement fund. Once the trail is constructed, the City will be responsible for maintenance of the trail. Lehman/Whiting 1. Moved to authorize the appropriate City officials to execute a Cooperative Agreement for construction of bituminous trail along the west side of CSAH 18, north of CSAH 16. 2. Moved to award a contract to Valley Paving, Inc. for the CSAH 18 Trail Improvements. 3. Moved to approve a 15% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments. Motion carried 4-0. 10.F.1 Kris Wilson, Assistant City Administrator, presented Council with the RFP on the former fire station, located at 2°a and Scott Streets.. Official Proceedings of the August 8, 2012 Shakopee City Council Page 5 Ms. Wilson said at the March 20th City Council meeting, the Council had directed that a Request for Proposal (RFP) be issued seeking proposals for potential future uses of the former downtown fire station, including proposals for purchase or lease of the property for use by business, individuals, or non-profit organizations as well as for proposals for future community uses in which the City might continue ownership and/or operating involvement. The City received two proposals. The first was a Cultural Community Center for the building to be updated, owned and maintained by the City. The second proposal was submitted by a start-up business interested in purchasing or leasing the building. Ms. Wilson said that both parties have presentations for Council. Josh Vogel, Fred Marschall and Dave Luskey of the Shakopee Brewing Company presented Council with plans and details about either purchasing or leasing the Fire Station for a reasonable cost to start up their industrial beer brewing business. They stated that 90% of the product will be distributed and the other 10% would be served in an on-site tap room. Their goal would be to open in June of 2013. Mike Haeg, member of the River Valley Cooperative Arts (RVCA)then presented Council with their proposal. Mr. Haeg said that RVCA would like to work with the City in developing the Fire Station space into a community cultural space that would create space that is flexible, distinctive and complementary to Shakopee. Mr. Haeg provided external and internal building plans, as well as building start up and operational costs. Mr. Haeg said the first phase of the project would cost the City approximately $155,000 to $198,000. The operational costs would be approximately $36,400 annually. Because the RVCA is in its infancy,they would not be able to apply for any grants until they have been established for three years. The RVCA would also pursue area donors and fundraising activities to help supplement the costs. Lehman/Clay moved to direct staff to meet with the Shakopee Brewery Company to come up with a tentative agreement on a lease or purchase, non-binding, and bring it back to Council for consideration. Motion carried 4-0. 10.F.2 Mr. McNeill presented Council with the Joint City Council/SPUC Meeting. Mr. McNeill said that periodically, the City Council and SPU Commissioners meet to discuss issues of mutual concern. Staff has notified SPUC that City staff would like to discuss Water Availability Charges (WAC), planning for the provision of municipal services to future economic development locations and the value of the territory expansion when property is annexed. After some discussion, it was decided to meet with SPUC on October 9, 2012. Mr. McNeill also suggested that Council should reserve August 28th as a budget meeting if it is needed. All Council members were in agreement with the date. Mr. McNeill also discussed establishing a date for the boards and commissions picnic. All were in agreement to host the picnic on Wednesday, September 12, 2012. Official Proceedings of the August 8, 2012 Shakopee City Council Page 6 11. Mayor Tabke asked for Council liaison reports. Cncl. Lehman said he will not be attending the 169 Corridor meeting due to a scheduling conflict. He attended Derby Days and said it went very well. He also attended Night to Unite which was also successful. Cncl. Clay attended the Shakopee Public Utilities Commission meeting. He reported that Shakopee is using approximately 9.5 million gallons of water a day which is down from the month before. There was a water main break behind Cities Edge but because the way the water system is looped they were able to repair it without anyone being without water. Cncl. Whiting attended Derby Days and Night to Unite. Mayor Tabke also attended Derby Days and Night to Unite and congratulated everyone to for their success. 12. Mayor Tabke asked for Other Business. Cncl. Lehman asked what the Council can do about the StarTribune distributing their papers all over people's boulevards. Cncl. Whiting said he has looked into this issue. He said that Waconia has an ordinance that doesn't allow for people to drop papers, literature and other items in people's driveway. It has to be put in the homeowner's door. He is asking staff to look into the possibility of putting together an ordinance similar to Waconia. 13. Lehman/Whiting moved to adjourn to Monday, August 13, 2012 at 6:30 p.m. Motion carried 4-0. eting ended a :20 p. � . � ��� ulie A. Linnihan Finance Director/City Clerk Kim Weckman Recording Secretary