HomeMy WebLinkAbout5.F.2. Approval of Minutes: Octoer 04, 2011 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA OCTOBER 4, 2011
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitz�nan,
Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City
� Administrator, Kris Wilson, Assistant City Administrator; Jim Thomson, CiTy Attorney; Judith
S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Looney, Public
Works Director/City Engineer; Jamie Polley, Parks, Recreation and Natural Resources Director;
Julie Linniha�, Finance Director; and Rick Coleman, Fire Chief.
The Pledge of Allegiance was recited.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill
advised that there were no changes to the agenda.
Clay/Punt moved to approve the agenda. Motion carried 5-0.
In the Mayor's report Mayor Schmitt said he attended the Highway 101 ribbon cutting
ceremony. He also attended the Fire Department open house. The Chamber of Commerce will
be holding a Meet the Candidates forum. The Mayoral and School Board forums will be held on
Wednesday, October 19 from 6:00 pm. to 8:45 p.m. and the City Council form will be held on
Wednesday, October 26 from 6:00 p.m. to 7:30 p.m.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl.
Lehman asked to add to the consent agenda 13.B.1, Authorize Proceeding with an Update to
Alternative Urban Areawide Review (AUAR) for Shenandoah Business Park and Minnesota
Valley West on Fourth Avenue.
Lehman/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the
Consent agenda. Motion camed 5-0.
Leh�nan/Heitzman moved to declare the 1995 Dodge Intrepid, VIN: 2B3HD46T8SH616352; and
the 1995 Dodge Caravan, VIN: 1B4GH54R6SX590239 as surplus property. (Motion camed
under the Consent Agcnda)
Lehman/Heitzman moved to authorize the appropriate city officials to execute the Memorandum
of Agreement pertaining to coordination and cooperation of activities and programs related to
protection and management of the southwest metropolitan area's ground water and surface water
resources. (Motion carried under the Consent Agenda)
Lehman/Heitzman 1. Offered Resolution No. 7126, A Resolution Ordering a Preliminary
Engineering Report for the Valley View Road Improvements and moved its adoption. 2.
' Authorized the appropriate City officials to obtain the necessary professional services in the
preparation of the preliminary engineering report. (Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7127, a Resolution Certifying Delinquent Storm
', Drainage Utility Bills; False Alarm; Mowing Fees; and Fire Board-up Fees for Collection on the
Tax Rolls Payable 2012, and moved its adoption. (Motion carried under the Consent Agenda)
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Lehman/Heitzman moved to authorize the purchase of services or materials from S and R
I Construction, Minnesota Plumbing and Heating and Link Lumber, according to quotes
submitted for the construction of the Westminster Park shelter building. (Motion camed under
the Consent Agenda)
Lehman/Heitzman moved to approve the bills in the amount of $384,393.50 and electronic
transfers in the amount of $490,486.10 for a total of $874,879.60. (Motion carried under the
Consent Agenda)
Lehman/Heitzman moved to approve the minutes of September 6, 2011 and September 20, 2011.
(Motion carried under the Consent Agenda)
Lehman/Heitzman offered Resolution No. 7125, A Resolution Appointing Judges of Election
and Establishing Compensation, and moved its adoption. (Motion carried under the Consent
Agenda)
Lehman/Heitzman moved to approve tl�e applications and grant a wine license and an on sale 3.2
percent malt liquor license to Pho 83 Inc., dba Pho 83 Restaurant, ll 41-ll43 Canterbury Road,
conditioned upon compliance with all licensing requirements. (Motion camed under the Consent
Agenda)
Lehman/Heitzman moved to authorize the appropriate officials to enter into a contract extension
with the Minnesota Municipal Utilities AssociaYion for the provision of a Safety Management
Program at a cost not to exceed $23,030. Motion carried under the Consent Agenda)
LehmanlHeitzman moved to authorize the appropriate City officials to execute the amended
Joint Powers Agreement for Prosecution Services with the Scott Joint Prosecution Association,
to allow for the inclusion of the City of New Prague as a member. (Motion carried under the
Consent Agenda)
Lehman/Heitzman moved to authorize the appropriate City Officials to execute the Joint Powers
A,greement wifh Scott County relating to the Sentencing to Service program. (Motion carried
, under the Consent Agenda)
Lehman/Heitzman moved to authorize the issuance of an amended taxicab license to Timothy
Dressen dba TNT Taxi, 1529 West 6�' Avenue, Shakopee, Minnesota, for three taxicabs,
conditioned upon meeting all requirements of the city code. Motion carried under the Consent
Agenda)
� Lehman/Heitzman moved to authorize the appropriate city officials to work with WSB and
Associates to prepare and complete an update of the AUAR for Shenandoah Business Park and
Minnesota V alley W est following receipt of executed ab eements to reimburse the City for the
cost of the update. Motion camed under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that
' was not on the agenda. No one responded.
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I Mayor Schmitt asked for the Council liaison reports. Cncl. Punt had no report. Cncl. Heitzman
said he attended the Highway 169/69 open house. He also attended the school boazd meeting in
which board member Tony Bonsante resigned because of job transfer; the board approved a
2.9% levy increase; and the board also approved the graduation ceremony to take place at Grace
Church in Eden Prairie. Cncl. Clay attended the Shakopee Public Utility Commission meeting.
Discussed was the water usage is 1% below what it was last yeaz. The pipe flushing is half
complete. The Pike Lake substation should be on line in a few weeks. The project came in
'I about 20% below budget. There has been a seasonal uptick in short term electrical outages due
' to wild animals. This week is Public Power Week. The Utility office has useful information and
free promotional items available. Cncl. Clay also said that the northem shift on the al banment of
I CR 69 in the upcoming reconstruction will save the County approximately $700,000 but wil]
cost the Utilities about $300,000 in additional expenses to relocate underground utilities. Also,
at the intersection of CSAH 101 and CSAH 17 the new LED lights are working. CncL Lehman
I had no report.
Jamie Polley, Parks, Recreation & Natural Resources Direetor presented Council with the City
Buffer Plantings.
Ms. Polley said that in 2008 the City completed a prairie restoration project at the 17` Avenue
Sports Complex pond. It was served as a test site to see how the vegetation would work around a
, pond. The area has been managed and is thriving. The City entered into a three year contract
with Applied Ecological Services to establish and maintain 5 prairie areas.
The Environmental Advisory Commission (EAC) heard the benefits of planting buffer strips
azound ponds from the City's Project Enb neer, Joe Swentek. Benefits include water filtration,
reduction of invasive species and water clarity. The EAC showed interest in planting buffer
strips around the Community Center Pond and Greenfield Pond and the private Omega Drive
, Pond.
Applied Ecological Services quoted a cost of $4,200 for the ponds at the Community Center and
I the Greenfield Pond. The quotes for the private pond on Omega Drive was $5,281 for a prep
mow and no burn; $6,096 for a prep mow and management burn or $6,629 for a prep burn and
management bum. The homeowners said they are willing to donate $1,000 towards the project.
The EAC felt that assistina the homeowners in planting a prairie on the westem slope of the
pond would decrease the invasive species, assist in maintenance of the area and allow the City to
maintain the slope through a conservation easement. The stipulations to the recommendation of
implementing the prairie is to include the requirement of a conservation easement over the slope
prior to any work being completed, the homeowners pay 30% of the $6,096 option to conduct a
prep mow and management bum of the area and the City allocate a maximum of $10,000 over
three years to the project. The total amount paid by the City to implement the prairie planting
pond buffers over three years comes to $8,469. The City will have an additional cost of $2,000
to develop the legal descriptions for the western area of S of the 9 parcels for the City required
conservation easement documents.
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Clay/Heitzman moved to approve the EAC's recommendation to: 1. Plant prairie buffer strips
around the Community Center pond and the Greenfield Pond. 2. Plant a prairie buffer strip and
restorarion area on the western slope of the private pond between Omega Drive and
Independence Drive; and, requiring the homeowners to place the area in a conservation easement
and pay 30% of the cost to complete a prep mow and management burn. Motion carried 5-0.
Ms. Polley then presented Council with the Naming of Greenfield East/Park Meadows Park and
Riverside Fields/Riverside Bluffs Park.
Ms. Polley said that during the design process of both parks, neighborhood meetin�s were held
and questionnaires were completed by the attendees and included a question that asked for park
name suggestions. Ms. Polley provided all of the names that were received for the Greenfield
EasUPark Meadow Park. The name the Park and Recreation Advisory Board (PRAB) chose was
j Tripleberry Park because three street names in the azea end in "berry°. The name the PRAB
chose for Riverside Field/Riverside Bluffs Pazk was Riverside Fields.
Mayor Schmitt felt Tripleberry Park for the Greenfield East/Park Meadow Park is too specific to
three streets in one of the subdivisions. He felt Greenfield Meadows Park was a more
appropriate name.
PunULehman moved to approve the recommendation of the PRAB to name Riverside
Fields/Riverside Bluffs Park, Riverside Fields Park. Motion carried 5-0.
Lehman/Punt moved to send the naming of Greenfield East/Park Meadows Park back the Park
and Recreation Advisory Board with the comments raised by Council. Motion carried 4-1 with
Cncl. Clay opposed.
Clay/Lehman moved to remove from the table the ordering of the improvement and the
preparation of plans and specifications for the CSAH 69 Utility Improvements. Motion camed
, 5-0.
Bruce Loney, Public Works Director/City Engineer, said that Council tabled this motion after the
September 20` Public Hearing in order that staff could research and present options for assisting
three impacted property owners with the cost of the project.
Mr. Loney identified the following options that staff came up with:
1. Perform a benefit appraisal on parcels to determine benefit to the property versus the cost
of the assessment. The cost of benefit appraisals range from $5,000 to $8,000 per parcel.
2. Perform an inspection to check existing on-site systems and determine their condition and
remaining value. This value could be given as a credit against the assessments Cost of
this inspection and evaluation is approximately $1,000 to $2,000.
3. Waive the City Sewer Availability Charee (SAC) fee. This fee was established to pay for
the Chaska-Shakopee Interceptor and is usually charged to parcels in the developine
areas of the City. City SAC is $475 per unit.
4. Use Metropolitan Council Environmental System SAC credits for these properties. The
2012 Sewer Availability Chazge (SAC) will be $2,365.00. The City received over 1500
SAC units when Rahr Malting came off line. Using these credits to obtain a waiver of an
assessment appeal could be considered a good use of MCES SAC credits.
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Shakopee City Council Page -5-
5. Extend the assessment term from 10 years to 15 yeazs to allow for lower annual payments
in paying off the assessment.
Mr. Loney asked the councilmembers if they wished to construct the sewer and water
improvements at this time. He noted that if they are not done at this time, they won't be done for
a long time.
Mayor Schmitt stated he would like to take the SAC credits out of this discussion and give it
back to staff and look how the City should use SAC credits whether they are used for projects
]ike the one being discussed and/or using them for economic development. He feels that any
decisions made regarding the SAC credits related to this project will impact how they are used in
other parts of the City in the future.
Cncl. Punt agreed with Mayor Schmitt because she would like to leam more about what the SAC
credits can be used for and what the value of SAC credits really means.
Cncl. Lehman said for this project he would like to see a longer assessment period and the Met
SAC credits applied conditioned upon the property owners waiving their appeal rights. He feels
' the overall costs to the property owners for this project is too much for them to be burdened with
at this time.
Mayor Schmitt stated that there can be discussion at the assessment public hearing when all of
the costs are known.
Clay/Heitzman offered Resolution No. 7122, A Resolution Ordering an Improvement and
Preparation of Plans and Specifications for the CSAH 69 Utility Improvements, Project No.
2011-6, and moved its adoption. Motion carried 4-1 with Cncl. Lehman opposed.
Lehman/Heitzman moved to direct staff to look at utilizing Metropolitan Council SAC credits
for all unsewered properties within the current city boundaries. Motion carried 5-0.
Kris Wilson, Assistant City Administrator, presented Council with the 2012 Wages for Part-
Time, Temporary & Seasonal Employees and Elected Officials.
Ms. Wilson said that the pay plan for part-time, temporary & seasonal employees has been
unchanged for four years. Ms. Wilson said that the current starting wages for these groups is
adequate for recruiting new applicants. Resuming step inereases for retuming seasonal
employees is important as there is significant value in having trained and experienced employees
return. The current Step of LS after six months of employment is not necessary and these funds
would be better used to support the addition of another step at the top end of the pay scale to
reward ]onb term employees who have not had a raise in several years. She said that the
proposed increases are not across the board increases. The cost estimate to implement the pay
increase to this group is approximately $25,000 which can be accommodated through the use of
unallocated funds currently accounted for within the preliminary 2012 budget.
Ms. Wilson said that the City's last salary increase for elected officials was effective January 1,
2006. She provided a comparison of Shakopee's elected officials salaries with those of ] 0 other
surrounding cities. Shakopee's elected officials salaries have fallen significantly below average.
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Shakopee City Council Page -6-
Staff is recommending that elected officials salaries for 2012 and 2013 be set at $7,000 per year
I for City Councilors and $9,000 per year for the Mayor.
Clay/Punt offered Resolution No. 7128, a Resolution Adopting the 2012 Pay Plan for Part-Time,
Temporary and Seasona] Employees of the City of Shakopee, and moved its adoption. Motion
camed 4-1 with Cncl. Lehman opposed.
Councilor Clay offered Ordinance No. 849, Fourth Series, An Ordinance of the City of
Shakopee, Minnesota, Amending City Code Chapter 2, Section 2.13 Pertaining to the Salaries of
Mayor and Councilpersons, and moved its adoption. Motion died for lack of a second.
Mayor Schmitt asked if there was any other business or Council concerns. Cncl. Lehman asked
when the meeting to discuss the overlay assessment policy is going to take place. He would also
like to know when discussion will take place regarding lowering the levy. Mayor Schmitt said
that the discussions will take place at a November meeting.
Heitzman/Punt moved to adjourn to Tuesday, October 18, 2011 at 7:00 p.m. Motion camed 5-0.
The Council meeting ended at 8:12 p.m.
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l rty Clerk
Kim Weckman
Recording Secretary