HomeMy WebLinkAbout3.A.2.a. Internal Service-.Information Technology IT Fund
Background:
• Fund established in 2010
• No formal policy on target fund balance, but currently working toward having the equivalent of one
year's expenses set aside.
• Each Department is charged a flat fee per network account. 2013 charge proposed to be $2,000,
which is up from $1,900 in 2012.
• Fund pays for all standard -issue City IT equipment and baseline software packages. Wages and
benefits for IT staff not part of this fund, but are accounted for in the Administration Department's
budget.
• Department- specific software packages (such as payroll software, building permit software, etc.) are
funded directly out of departmental budgets.
Current Staffing:
IT Coordinator
IT Specialist
(with assistance from Telecommunications Coordinator)
Changes for 2013:
Increase in money for consultants. This is proposed as an interim step in lieu of requesting more staff.
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City of Shakopee
Information Technology Internal Service Fund
2012 2013 2014
Revenue
User Charges $ 275,500 $ 296,000 $ 315,000
Interest
Transfer in
Total Sources 275,500 296,000 315,000
Expenditures
Operating Supplies 4,000 4,000 4,000
Computers 33,773 23,940 27,788
Printers & Scanners 6,413 -
MFPs 21,375 24,795 37,406
Servers, Switches & UPS 22,444 33,666
SAN 133,828 21,375 21,375
Service Agreements 129,043 114,054 131,162
Laserfiche 5,237 37,406 43,819
Consulting 15,000 25,000 25,000
Total Uses 342,255 279,427 324,215
Net (66,755) 16,573 (9,215)
Balance January 1 297,253 230,498 247,071
Balance December 31 $ 230,498 $ 247,071 $ 237,855
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Mayor & Council 0 C �$1,9 $0 0 v �$ $ t $0.00 -
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Admin , ` 5 " � ' x $1,900 $9 , 5 00 i z 5 r > r $2,000 r $10,0 $500.00 5.26%
IT t ' 2 $1 $3,800_ 2 }� a $2,000 ' $4,0 "' $200.00 5.26%
Telecom `� 3. "� $1;900 ; " 3 a r ? ^� $ 2 , 000 $6 $300.00 5.26%
Facilities !'"fir'''': 37 -,3-',..-r.- $1 $5 3 f �� $2,000 $ 6 , 000 $300.00 5.26%
Finance r�:a 3� . - Y '' $1; 9 00 '$5 , 70013 ^ ,� 3 '^..!."0:-;-:%`.1.`.;e: k �,. w . ry $ ..-„,i1.,_:-.;:.~-,.. . $ $300.00 5.26%
Clerk 'r 5 $ 1,90 b $ 9,500, ' 5 a $ 2 , 0 00' >$10,0 $500.00 5.26%
Building 5 ' $ 1 , 900 =$9;5' 5 i : $ $ 10;0 00 ': $500.00 5.26%
Planning 5 k x $1;900' $9,5 f5 � $ 2,000 Q `$10,000' $500.00 5.26%
Police ; "7-:.-;!!......-', 56 3 $1, 7' $ 1 0 6;40 0 57 a $2 x $.114 $7,600.00 7.14%
Fire u.F 8 `' s $1;900 $15,200 8 4 r � ' '$2,000 b� $16,0 $800.00 5.26%
Park & Rec " 1S2' ' r' $ 1 , 900 $22 1 "f f $2,000' $28,00 $5,200.00 22.81%
Public Works - 28 ; $1;900 t ._.,, $53,200:5 .,..,..--,•4 4'8 ;-; _ - _ .- ..;' , ::' - :::,:-,;_ . ` , .f.,.^"=, ,; ? .. ', , , , x 2000 „ $ 5 6,000- $2,800.00 5.26%
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Engineering �10 ; , „ �.. �. $1,900 ., _ $ .19;00 0' ,r� T_ - x „'' , $2,000 $20;00 . ; $1,000.00 5.26%
TOTAL L- 1 1 t : x = $ 2 7 5 ;500' _ 1 48 $ 2 9 ,O Q 0 , $19 , 500.00
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