HomeMy WebLinkAbout3.A.1.b. Departmental Budget requests-Facilities Facilities Maintenance 8
Responsible for: •
1. City Hall 4. Fire Station #1 7. Engineering Bldg
2. Library 5. Fire Station #2 8. Community Center
3. Police Station 6. Public Works Bldg 9. Youth Building
Current Staffing:
Facilities Maintenance Supervisor
Facilities Maintenance Worker (2)
1 full -time Custodian — cleans Police Station, Public Works & Engineering buildings
Contract Custodial Service — cleans City Hall / Library and Community Center / Youth Building
2 - Part Budget:
Operating Budgets — cover daily cleaning, building supplies, utilities, property insurance, and maintenance
and repair items.
> 0181 covers Facilities Management, Library & City Hall
> All other buildings (police station, fire stations, etc.) are a column within the Departmental budget
Building Fund — each Department is charged "rent ". Money is deposited into the building fund and
provides for major capital projects (such as a new roof, new HVAC systems, door replacement, etc.) and
debt service.
Changes for 2013:
Almost none. Very minor tweaking to various line items based on history of utility bills, supply costs, etc.
Primary Policy Issue: Staffing
1. Contract vs. Employee Custodians: The City continues to employ one full -time custodian while all other
buildings have been converted to a private sector cleaning company. Cost savings if all buildings were
contracted out would be $20,000 per year.
2. Level of Service: The current staffing level and number of buildings to be maintained results in our efforts
being focused on essential tasks. Buildings are cleaned, HVAC systems are maintained, snow is shoveled,
etc. We do not have the staff resources to maintain a regular rotation of building enhancements, such as
painting walls, polishing floors, etc. The Parks & Recreation Department in particular would like to see a
higher level of building maintenance than current staff has the time to provide, and is therefore seeking a
facilities maintenance staff person specifically for the Parks & Rec Department. If approved, this would
remove the Community Center and Youth Building from the list of responsibilities for our three current
employees and allow them to devote additional time and attention to projects in our general government
buildings.
•
- 2013 PRELIMINARY BUDGET 9
DIVISION: 18- FACILITIES
Annual preliminary
Object Budget Budget 2013
Account 2012
18 - FACILITIES
WAGES 65 870.00' 72,830.00
BENEFITS 36,860 00;
}[� : .-. 10 9;690 001
Y om„ ;IOTA' F^ '4 ! .-,%.,-11099,79..007; -
TOTAL ° WAGES . ;& BENEFITS �.. a c A
F xt,.r.r.+. ,G tta.,i .. h. r�,n .i.w . .- 1. :E fv:�' -ti . .rYi gu.a 1:A.ix.:.x>.w.w..2Si. . - ••
SUPPLIES & SERVICES 18,900.00. 17,000.00;
PROFESSIONAL SERVICES 82,250.00' 90,000.00;
COMMUNICATIONS 3,000.00, 4,200.00;
INSURANCE 10,193.00. 11,095.00
UTILITY SERVICE 71,700.00 71,700.00
' INTERNAL CHARGES/RENTALS 130,970.00; 131,085.00
! DUES/TRAINING/TRAVEL 1,100.00; 600.00;
; . a .� . -^ r . mac 60 ,
'` TOT SUPPL'1F.S ANDDSERVI 318,113:00 { 31.:5-:-6:870.6#
i -.w
. �>. rravrr/ rerrl w.. rrn. 7ww...xa.el..v.inrvr4xr....ww+M
w.r —..,irr ifl uw, re ,K ewar.lws..J.fr..+ <aur.Xfil'rt >+. .1a F• rVun. Mete a rr 4, reaZMw M.U.tx.ial.VWx X...66 4,1
PROPERTY TAX/SPECIAL ASSESSMENTS i 0.00 0.00
TOTAL 'W.doy - ,:,. `0 OUy
.n.. ` .,. a. ><x>.w..*,:.i...,.aY..>.t,i.. _• . _ • mt .- >- ,,.- .ia:..x..x. <xr:r....,:. _ .ras.....7 ..a ,..::;.r.SCxa,s:;: T I
6700:6799 - CAPITAL OUTLAY : 0.00, 0.00,
�-'_' / S 0:00 0 :0 ?61
TOTAL . CAPIT AIi OUTLAY
4 2' ,08340"0 = 435 7 0 ; 00 .
1 ota118 � I+ - �I`I "FE'S ' ' ; -
•
•
2013 Preliminary Budget 10
Division: FACILITIES
0181 -
FACILITIES 0182 - LIBRARY 0183 - CITY TOTAL - TOTAL
Object MANAGEMENT Annual HALL Annual Annual
Account Annual Preliminary Preliminary Preliminary
Preliminary Budget 2013 Budget 2013 Budget 2013
Budget 2013
6002 - WAGES 39,170.00: 16,480.00 17,180.00 72,830.00
WAGES 39,170.00; 16,480.00 17,180.00 72,830.00;
6122 -PERA 2,840 00 1,190.00 1,250.00 5,280.00;
6124 - FICA 3,000.00; 1,260.00 1,310.00 5,570.00
6135 - HEALTH 14,970.00 0.00 0.00 14,970.00'
6139 - POST EMPLOYMENT HEALTH PLAN 750.00 0.00 0.00 750.00
6140 - LIFE/LTD 830.00: 0.00 0.00 830.00
6145 - DENTAL 1,960.00' 0.00 0.00 1,960.00';
6170 - WORKERS COMPENSATION 2,500.00 0.00 0.00 2,500.00'
6180 - COMPENSATED ABSENCES 5,000.00 0.00 0.00 5,000.00
BENEFITS 31,850 00 2,450 00 2,560.00 _ 36,860 00,
WAGES & BENEFITS ;; : - ,, :„..,,,.21,0g,09)„,„...-18,930.00: :: ,,:,.,: : 19.;740„901,-, 1 09 ; 0 9 0 0 .
6202 - OPERATING SUPPLIES 250.00' 2,000.00 4,000.00 6,250.00!
6210 - OFFICE SUPPLIES 250.00 0.00 0.00 250.00!
6212 - UNIFORMS /CLOTHING 500.00: 0.00 0.00 500.00;
6222 - MOTOR FUELS & LUBRICANTS 3,000.00' 0.00 0.00 3,000.00'
6230 BUILDING MAINT SUPPLIES 0.00! 4,000.00 3,000 00 7,000 00;
SUPPLIES & SERVICES 4,000.00' 6,000.00 7,000.00 17,000.00;
6315 - BUILDING MAINT. 0.00 0.00 20,000.00 20,000.00;
6316 - EQUIPMENT MAINTENANCE 5,000.004 0.00 0.00 5,000.00'
6326 - CLEANING SERVICES 0.00 23,000.00 22,000.00 45,000.00
6327 - OTHER PROF SERVICES 0.00 20,000.00 0.00 20,000.00;
PROFESSIONAL SERVICES 5,000.00 43,000 00 42,000.00 90,000.00;
6334 - TELEPHONE 1,000.00; 3,200.00 0.00 4,200.00;
COMMUNICATIONS 1,000.00: 3,200.00 0.00 4,200.00
6352 LIABILITY 1,470.00 1,925.00 0.00 3,395.00;
6354 - PROPERTY 0.00; 4,200.00 2,800.00 7,000.00;
6356 - AUTO 700.00 0.00 0.00 700.00;
INSURANCE 2,170.00 6,125.00 2,800.00 11,095.00
6362 - ELECTRIC 0.00 30,000.00 22,000.00 52,000.00;
6364 - WATER 0.00 300.00 350.00 650.00;
6365 - GAS 0.00 10,000.00 7,500.00 17,500.00"
6366 - SEWER 0.00 300.00 370.00 670.00
6368 - STORM 0.00! 600.00 280.00 880.00
UTILITY SERVICE 0.00' 41,200.00 30,500.00 71,700.00:
AL FEES (IS FUND) 6,000.00: - 0.00 0.00 6,000.00;
6415 - SOFTWARE -ANNU
6425 - EQUIPMENT RENT (IS FUND) 645.00. 0.00 0.00 645.00;
6430 - BUILDING RENT (IS FUND) 6,640.00' 117,800.00 0.00 124,440.00 i
RENTALS 13,285.00: 117,800.00 0.00 131,085.00'
6472 - CONFERENCE /SCHOOL /TRAINING 250.00' 0.00 0.00 250..00;
6475 - TRAVEL /SUBSISTENCE 250.00' 0.00 0.00 250.00 :
6480 - DUES 100.00 0.00 0.00 100.00;
DUES/TRAINING/TRAVEL 6 00 0.00,_ 0 00 600 00
kx. q .-.. 1^p^RSY " ,' 'G .. . . h . .P K , .. . . . ' +.�'+9.eMt re °4 x'v1°9""4Ty R kwj' _ar�perw ° iK.l " �
SUPPLIES AND "SER ` ` x v xr, ; 26,055 00, 217,325.00 ; 82,300 00 325,680 00;
C U h n ... k 0 00 � 0"00 0 00� t , , 0"00;
MISCELLANEOUS EXPENSE „::::
CAPITAL;QUTLAY . 4. ` > , K < , x , #_' 0 00isr 400 00 ,, . 0 00'j 0 00
6151 I8 CFA € ITIES,k: *;fit '. - , , _ _ ; z , • , - , . k _. . ,.. 97'075:00 ;: . =?, 0 ' , 435 0.00