Loading...
HomeMy WebLinkAbout13.C.1. Ordering an Improvement and Preparation of Plans and Specifications for the CR 69 Utility Improvement Project No 2011-6-Res. No. 7122 t, CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Consider Ordering the Preparation of Plans and Specifications for the CSAH 69 Utility Improvements DATE: October 4, 2011 INTRODUCTION: I � This item was tabled from the September 20, 2011 public hearing on ordering sanitary sewer and water utility improvements on CSAH 69, from Apgar Street to Scott Street. BACKGROUND: The City Council of Shakopee held a public hearing on the proposed project to extend sanitary sewer and water utilities to properties along CSAH 69, from Apgar Street to Scott Street. After the hearing was closed, action on Resolution No. 7122 was tabled for staff to research and present options for assisting impacted property owners with the cost of this project. In review of the options to assist property owners, staff has the following options for Council to consider, and it should be noted that a final decision on these options do not need to be made now, but at the time when assessments are back before the Council: 1. Perform a benefit appraisal on parcels to determine benefit to the property versus the cost of the assessment. The cost of benefit appraisals range from approximately $5,000.00 to $8,000.00 per parcel. 2. Perform an inspection to check existing on -site systems and determine their condition and remaining value. This value could be given as a credit against the assessments. Cost of this inspection and evaluation is approximately $1,000.00 to $2,000.00. 3. Waive the City Sewer Availability Charge (SAC) fee. This fee was established to pay for the Chaska - Shakopee Interceptor and is usually charged to parcels in the developing areas of the City. City SAC is $475.00 per unit. 4. Use Metropolitan Council Environmental System SAC credits for these properties. The 2011 SAC rate is $2,230.00 and 2012 SAC will be $2,365.00. The City received over 1500 SAC units when Rahr Malting came off line. The use of these credits to obtain a waiver of assessment appeal could be considered a good use of MCES SAC credits. 5. Extend the assessment term from 10 years to 15 years to allow for lower annual payments in paying off the assessment. Staff will present these options to the Council for consideration and direction. Staff has contacted Rahr Malting and Total Rental representatives and they are still in favor of the project. The question for the City Council is whether to proceed with a sewer and water project, within the CSAH 69 project, and at what cost to the benefitting properties. Staff would recommend that any option in assisting property owners would be done with the understanding that a waiver of assessment appeal be signed by the property owners. Staff would also recommend that whatever options are approved by the Council, should be made available to each of the three affected property owners. In review of the options to assist in the cost, staff would recommend Option No. 2 — performing an inspection on the property to determine if any salvage value exists with existing on -site septic systems and on -site wells and Option No. 3 and No. 4. Option No. 5 — for a large assessment term can be considered in the assessment hearing stage. In a review of the existing sites, staff obtained the following information: 1. Rahr Malting/Old CH Carpenter building — the existing well is sealed, no records exist from the County on any septic system. 2. Total Rental building — no records, owner has been in building since 1976 and no change in well or septic system according to current owner. 3. Mike's Repair Shop and Power Shop building — 1984 septic showing two tanks and a drainfield. No records found on well installation. ALTERNATIVES: 1. Adopt Resolution No. 7122, A Resolution Ordering the Improvement and the Preparation of Plans and Specifications for the CSAH 69 Utility Improvements, Project No. 2011 -6. 2. Provide staff direction on the options desired to assist property owners in the cost of sewer and water extensions. 3. Table for more information. RECOMMENDATION: Staff believes extending sewer and water to these parcels, with the CSAH 69 Reconstruction Project, is the proper alternative. Providing staff direction in which options to provide property owners is in order as well. ACTION REOUESTED: � I 1. Offer Resolution No. 7122, A Resolution Ordering an Improvement and Preparation of Plans and Specifications for the CSAH 69 Utility Improvements, Project No. 2011 -6 and move its adoption. 2. Provide staff direction on which options to consider in assisting property owners with the cost of sewer and water in this area. I : ruce Lon-. Public Wor s Director ENGR / 2011 - PROJECTS /CSAH69- UTILITY/WORD/MEM7122- ORDER- PLANS - SPECIFICATIONS I I I I I I I � I i I I I RESOLUTION NO. 7122 A Resolution Ordering An Improvement And Preparation Of Plans And Specifications For The CSAH 69 Utility Improvements Project No. 2011 -6 WHEREAS, Resolution No. 7112 adopted on August 16, 2011, fixed a date for Council hearing on the proposed improvement of the CSAH 69 Utility Improvements Project and all appurtenant work; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 20th day of September, 2011, at which all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is necessary, cost effective and feasible and is ordered as hereinafter described: CSAG 69 Utility Improvements Project and all appurtenant work. 2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 2011 -6 Public Improvement Program. 4. The City Council shall let the contract for all or part of the improvements as authorized by Minnesota Statutes 429.041, no later than three years from the date of adoption of this resolution. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2011. Mayor of the City of Shakopee ATTEST: City Clerk ENGR/2011 -PRO TS /C AH6 - - R RD 122 RD GPO JEC S 9 UTII.TTY A9' OVEMENTfS/WO /RES7 -0 ERSN R JEC T