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Home My WebLink About13.B.1. Westminster Park Shelter/Warming House Construction3 1 P CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council, Mark McNeill, City Administrator From: Jamie Polley, Parks, Recreation & Natural Resources Director Meeting Date: September 6, 2011 Subject: Westminster Park Shelter/Warming House Construction Authorization INTRODUCTION The City Council is asked to approve the construction of the park shelter /warming house at Westminster Park. BACKGROUND On March 15, 2011 the City Council authorized staff to submit a 50150 Outdoor Recreation Grant to the MN Department of Natural Resources for the construction of the park shelter /warming house at Greenfield East /Park Meadows Park. Council authorized the funding of the City's 50% grant match to come from the Park Reserve Fund. The park shelter /warming house will be built by City staff and the design will become a template for the two additional park shelters yet to be built at Westminster Park and Riverside Fields /Riverside Bluffs Park. To date Staff has developed an engineered plan and design for the building (Attachment A) as well as secured all the quotes for costs associated with the building such as building permit, SAC fees, plumbing, electrical, etc. The City's Public Works staff has the ability and is ready to construct the building this fall however due to the state shut down and the grants for 2011 have not yet been awarded. The MN DNR has informed the applicants that the funding is available but has not yet been released and no specific date has been set. If the City were to move forward on the building at Greenfield East /Park Meadows prior to receiving the grant and then receives the grant at a later date, all work done prior to receiving the grant would not be reimbursable with grant dollars. DISCUSSION To allow the grant process to complete and due to the availability and capability of the City's Public Works Department, staff is requesting that the City Council authorize the construction of the park shelter /warming house facility at Westminster Park in 2011 utilizing the building plan and design determined for Greenfield East/Park Meadows Park. As presented to you during 2012 budget discussions the construction of the park shelter /warming house facility at Westminster Park was planned to be constructed in 2012 (Attachment B) with the City Council's approval. Funding for the shelter would come from the Park Reserve Fund. The location of the park shelter /warming house at Westminster Park was determined along with the park design and construction and all utilities except gas are stubbed to the building location (Attachment C). BUDGET The total estimated cost for the building including construction, permit fees and a 15% contingency totals $130,000. The Park Reserve Fund anticipated balance at the end of 2011 totals $1,000,835. Projects proposed for 2012 include the construction of the park shelter /warming house facility at Westminster Park ($150,000), phase II construction of Riverside Fields /Riverside Bluffs Park ($640,000), construction of an open air shelter at Huber Park ($75,000) and construction of an Off Leash Dog Park ($24,000) leaving an estimated balance of $223,835 in the Park Reserve Fund at the end of 2012. At this time the cost of the shelter at Westminster is $130,000, final plans for a shelter at Huber Park have not been completed and a site for an Off Leash Dog Park is not identified therefore leaving an anticipated balance of $342,835 in the Park Reserve Fund at the end of 2012. Timeline If the shelter construction for Westminster Park is approved by the City Council staff would begin construction on the building as soon as the building permit and other required permits are issued. RELATIONSHIP TO VISION A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. B. Positively manage the challenges and opportunities presented by growth, development and change. REQUESTED ACTION If the City Council concurs, it should approve the construction of the park shelter /warming house at Westminster Park utilizing funds from the Park Reserve Fund. ELEV 8.4583' CEILING " ®.® ELEV - 3.661' FLO®R � e h �r G : $A ... ELEV - 3.651' RLO . Ifffal MM aw SCALE 3/16 " =1'0" ELEV 8.4583' CEILING ii r UWAN p,r,o w/c rM TM rstUNN 5 CS 8 "CONC BLK Lo i. a N, I N N E VENT ° t ® ROOM o ' I I I I UNEXCRVATED t t cp , a ° ED I f t i t t 1 d a I' t' 20 "X 12 "CONC FTG W/ I A 2 ER #5 REBRR —� t I° 5 CS 12 "C ®NC BLK ° P ° -- _' - - -_ -- -- - -_ - -- _— ---- �....------ - __— � - - - -- I 1 I 3' -4 °' 3' -4 9' -3°° 8` -41/2" I 8 i 0 ° — I I ® ® e � I A t I, 28 "X 28 "X 12 "CONC PRO FTG W/ @ 2 ER #5 REBRR 18 "®C EACH DIR —� - --, (9843,75 LBS TOTAL LORD) �s - y — a 1 A A I L COVERED m A __ 'PATIO - -; --� N = - - - --- -- ------ - - - --- 1 UNEXCAVRTED @ t NO 1 , t S CS 12 "X 12 A CONC BLK COLUMN I 1 t t. B ° A 25 "X 25 "X 12 "CONC PAD FTG td/ g ( -- 2 ER #5 REBAR 1S"OC EACH DIR (7987.50 LBS TOTAL LOAD) a 12" 24' -0" 12" $ 'T 2G' =0°° 4'-0 FOUNDATION PLAN SCALE 1/4 "= 1' -0°° 4 •r rr in w 1Y •Y '. 1 12 " C ON C FTG MEN'S 2 EA #6 BA t t f �ji WOMEN'S ROOM UNEXC-7�- L I t . Y, FOR TH DOO (TYPICAL) Lo i. a N, I N N E VENT ° t ® ROOM o ' I I I I UNEXCRVATED t t cp , a ° ED I f t i t t 1 d a I' t' 20 "X 12 "CONC FTG W/ I A 2 ER #5 REBRR —� t I° 5 CS 12 "C ®NC BLK ° P ° -- _' - - -_ -- -- - -_ - -- _— ---- �....------ - __— � - - - -- I 1 I 3' -4 °' 3' -4 9' -3°° 8` -41/2" I 8 i 0 ° — I I ® ® e � I A t I, 28 "X 28 "X 12 "CONC PRO FTG W/ @ 2 ER #5 REBRR 18 "®C EACH DIR —� - --, (9843,75 LBS TOTAL LORD) �s - y — a 1 A A I L COVERED m A __ 'PATIO - -; --� N = - - - --- -- ------ - - - --- 1 UNEXCAVRTED @ t NO 1 , t S CS 12 "X 12 A CONC BLK COLUMN I 1 t t. B ° A 25 "X 25 "X 12 "CONC PAD FTG td/ g ( -- 2 ER #5 REBAR 1S"OC EACH DIR (7987.50 LBS TOTAL LOAD) a 12" 24' -0" 12" $ 'T 2G' =0°° 4'-0 FOUNDATION PLAN SCALE 1/4 "= 1' -0°° H C in 1 ---R , 2011 -2015 CIP Working Summary - 6.27.11 Task Estimate Funding Source 2011 2012 2013 2014 2015 Comments Park Dedication Fee Projections Commercial 120,000 20000 120,000 Final Plat Approved Residential Grants 350,000 Tax levy Assessments - - - Xcel Agreement 5 -year agreement. Donations /Contrib 20000 25,000 100,000 76,000 Parks Developed by Developers Interfund Loan _ Transfer in Fund Balances Funds transferred from various funds 8/10 Total Revenue /Credits 20,000 140,000 375,000 100,000 76,000 Off -Leash Dog Area Design and Development 24,000 Park Reserve 24,000 Design and Development 20,000 Donations /Contrib 20,000 Lions Park Improvements - Park Reserve 64,000 $25,500 remain land sale (5000 brms 07, 4500 Tahpah 08, 6000 IA 09) - Donations /Contrib 36,000" 1 Greenfield /Park Meadows Park Design and Construction 675,000 Park Reserve 675,000 30,000 Funds transferred from General Fund Balance 8/10, 2013 parking lot completion Westminster Bathroom Facility/Warming House 202,652 Park Reserve 150,000 1 Park Signage Install Park Signage 8,000 Park Reserve 9000 8000 9000 10000 10000 3 signs per year through 2015, $10000 in 2015 Southbridge Area Park MNDOT 75 & Active Park Development 1,410,310 Park Reserve 1,410,310 $368000 Assessment payback forgone 8/10, Construct later than 2014 Savanna Oaks- Southbridge Trail Trail Construction 100,000 Park Reser /Other 100,000 Regional Trail Connection Retainage held - Tahpah Park Improvements Ball Field 98,500 Park Reserve 300,000 Additional field Donations 200,000 Donations Grants 100,000 Grants 100,000 Lighting fields 7 & 8 218,000 Park Reserve 100,000 120,000 Lights for fields 7 & 8 Quarry Lake Park Cleanup /Design /Construction - Park Reserve 1,300,000 $1,685 used in 07 for cleanup. Grants 170,000 Grants returned to DNR 2009 Construction 40,000 Donations 40000 40,000 Donations received from Polaris & Xcel Energies, SPLWSA fundraising Huber Park Improvements Phase 2 Bank Stabilization 2,400,000 Park Reserve 2,400,000 $2,400,000; Graffetti Paint for wall and tunnel to be funded from other source Shelter 150,000 Park Reserve _ 75,000 Possibly built by PW to lower cost 1 17th Avenue Sports Complex Liquididated Damages 52,500 Park Reserve Fencing & Netting 18,000 Park Reserve Field Lighting 230,000 Park Reserve 230,000 Field Lighting 100,000 Donations /Contrib 100,000 Memorial Park Bridge 250,000 Donation /Grant 250,000 Riverside Bluffs Park (East Dean Lake) Design and Construction 715,000 Park Reserve 75,000 640000 190000 Funds transferred from Building Fund & Benefit Fund 8/10 Premier /Horizon Heights Park Development Design and Construction - Park Reserve 367,500 Kilarney Hills Park Development Design and Construction - Park Reserve 420,000 O'Dowd Lake Park Improvements Design and Construction - Park Reserve 446,000 CR 79 Trail to O'Dowd Lake Park Design and Construction - Park Reserve 275,000 Prairie Village Park Land Acquisition /Construction - Park Reserve 337,500 PL /SL Channel Greenway Corridor Design and Construction - Park Reserve 157,000 Riverview Park Parking Lot Parking Lot Construction 58,750 Park Reserve 58,750 Parking Lot Construction 25,000 Donations /Contrib 25,000 Shutrop Park Development Design and Construction 1,250,000 Park Reserve 1,250,000 Construct later than 2014 Tunnel Fencing 9,000 Park Reserve 9,000 Approved upgrade to CSAH 21 trail tunnel Community Park Sports Complex Design and Construction 1,050,000 Park Reserve 1,550,000 Construct later the 2014 Small Improvement Projects Construction 40,000 Park Reserve 20,000 20,000 20,000 Interfund Loan Payback Financing, 5 year payback 1,565,200 Park Reserve 1,350,000 paid in 2010 w/ General Fund Balance Total Expenditures 11,009,912 - 768,000 917,000 592,750 580,000 10,573,310 Net Revenues (Expenditures) (748,000) (777,000) (217,750) (480,000) (10,497,310) Cash Balance 6/29/2010 Ending Park Reserve Balance 1,000,835 223,835 6,085 - 473,915 - 10,971,225 - - - - ~ , '''' - :`, r ' P. '', ,' 4 ','''' ';','\,.. ' ,,,,,,-• ',,,,%.,,.,..-,i,,,,i2e,,,i7--,,,'",,,.‘',7,,,4 gls''' '-' ,A-4.!, -kt,14-4.', q.,41,-4, ,......, 4 I . skiiSietk:Wdd in — , 1 ,,,: ' '5', i , ..... , ?-:4.,..,-t, ,)., -?....1..., s-N ..„, t ‘;` .• 1 —`-' ''''` - ---: ..., , • .. , : ,. -,1 --- 2 1 - ' Atfa ckm.ai, f 2011 -2015 CIP Working Summary - 6.27.11 Task Estimate Funding Source 2011 2012 2013 2014 2015 Comments Park Dedication Fee Projections Commercial 120,000 20000 120,000 Final Plat Approved Residential Grants 350,000 Tax levy Assessments - _ Xcel Agreement 5 -year agreement. Donations /Contrib 20000 2$ 000 100 000 76,000 Parks Developed by Developers Interfund Loan Transfer in Fund Balances Funds transferred from various funds 8/10 Total Revenue /Credits 20,000 140,000 375,000 1 100,000 76,000 Off -Leash Dog Area Design and Development 24,000 Park Reserve 24,000 Design and Development 20,000 Donations /Contrib 20;OOt?'. Lions Park Improvements - Park Reserve 64,000 $25,500 remain land sale (5000 brms 07, 4500 Tahpah 08, 6000 IA 09) - Donations /Contrib :36 q00:; Greenfield /Park Meadows Park Design and Construction 675,000 Park Reserve 675,000 30,000 Funds transferred from General Fund Balance 8/10, 2013 parking lot completion Westminster Bathroom Facility/Warming House 202,652 Park Reserve 150,000 Park Signage Install Park Signage 8,000 Park Reserve 9000 80001 9000 10000 10000 3 signs per year through 2015, $10000 in 2015 Southbridge Area Park MNDOT 75 & Active Park Development 1,410,310 Park Reserve 1,410,310 $368000 Assessment payback forgone 8/10, Construct later than 2014 Savanna Oaks- Southbridge Trail Trail Construction 100,000 Park Reser /Other 100,000 Regional Trail Connection Retainage held - Tahpah Park Improvements Ball Field 98,500 Park Reserve 300,000 Additional field Donations 200,000 Donations Grants 100,000 Grants 100,000 Lighting fields 7 & 8 218,000 Park Reserve 100,000 120,000 Lights for fields 7 & 8 Quarry Lake Park Cleanup /Design /Construction - Park Reserve 1,300,000 $1,685 used in 07 for cleanup. Grants 170,000 Grants returned to DNR 2009 Construction 40,000 Donations "40A00' 40,000 Donations received from Polaris & Xcel Energies, SPLWSA fundraising Huber Park Improvements Phase 2 Bank Stabilization 2,400,000 Park Reserve 2,400,000 $2,400,000; Graffetti Paint for wall and tunnel to be funded from other source Shelter 150,000 Park Reserve 75,000 Possibly built by PW to lower cost 17th Avenue Sports Complex Liquididated Damages 52,500 Park Reserve Fencing & Netting 18,000 Park Reserve Field Lighting 230,000 Park Reserve 230,000 Field Lighting 100,000 Donations /Contribn0 OU, Memorial Park Bridge 250,000 Donation /Grant 250,000 Riverside Bluffs Park (East Dean Lake) Design and Construction 715,000 Park Reserve 75,000 640000 190000 Funds transferred from Building Fund & Benefit Fund 8/10 Premier /Horizon Heights Park Development Design and Construction - Park Reserve 367,500 Kilarney Hills Park Development Design and Construction - Park Reserve 420,000 O'Dowd Lake Park Improvements Design and Construction - Park Reserve 446,000 CR 79 Trail to O'Dowd Lake Park Design and Construction - Park Reserve 275,000 Prairie Village Park Land Acquisition /Construction - Park Reserve 337,500 PL/SL Channel Greenway Corridor Design and Construction - Park Reserve 157,000 Riverview Park Parking Lot Parking Lot Construction 58,750 Park Reserve 58,750 Parking Lot Construction 25,000 Donations /Contrib X0;004,' Shutrop Park Development Design and Construction 1,250,000 Park Reserve 1,250,000 Construct later than 2014 Tunnel Fencing 9,000 Park Reserve 9,000 Approved upgrade to CSAH 21 trail tunnel Community Park Sports Complex Design and Construction 1,050,000 Park Reserve 1,550,000 Construct later the 2014 Small Improvement Projects Construction 40,000 Park Reserve 20,000 20,000 20,000 Interfund Loan Payback Financing, 5 year payback 1,565,200 Park Reserve 1,350,000 paid in 2010 w/ General Fund Balance Total Expenditures 11,009,912 - 768,000 917,000 592,750 580,000 10,573,310 Net Revenues (Expenditures) (748,000) (777,000) (217,750) (480,000) (10,497,310) Cash Balance 6/29/2010 Ending Park Reserve Balance 1,000,8351 223,835 6,085 - 473,915 - 10,971,225 A+tac%,ne..f C