HomeMy WebLinkAbout5.F.3. Joint Powers Agreement for Scott County Assessment ServicesCONSENT
City of Shakopee, MN
Memorandum
To: Mayor and Council
Mark McNeill, City Administrator
From: Julie A. Linnihan, Finance Director
Subject: Joint Powers Agreement — Scott County Assessment Services
Date: August 26th, 2011
Introduction:
The City of Shakopee has previously agreed to annual contracts with Scott County for a joint
powers agreement specific to assessment services. The County has proposed a three year
contact for the years 2012, 2013, and 2014, to reduce the administrative costs related to the
development of the agreements with multiple Cities within Scott County.
Background:
The current contact with Scott County is similar in scope and service as the attached contract
for the pending three years. This agreement defines the roles of both the City and the County in
providing a "fair and equitable" assessment of property. The County provides for a review of at
least 20 % of the properties within the City of Shakopee, to view and determine the market
value of such properties. Information and data related to such property review is filed and
maintained at Scott County.
The current 2011 agreement provides service to the City for a contract amount of $181,600.
The amounts stated in the future year agreement are less than the 2011 rate, providing a
budget reduction for 2012 budget purposes.
Recommendation:
Staff recommends the approval of the Joint Powers Agreement for the years 2012, 2013 and
2014, with the rates as follows:
2012 $177,700
2013 $178,200
2014 $178,200
h /council memos /Scott County J PA Assessing Services
Goal:
This action ties to goal D- maintain, improve and create strong partnerships with other
public and private sector entities.
Requested Action:
Council is requested to review and approve the attached Joint Powers Agreement between
the City of Shakopee and Scott County for Assessment Services for the years 2012, 2013 and
2014.
h /council memos /Scott County JPA Assessing Services
JOINT POWERS AGREEMENT
FOR ASSESSMENT OF THE City of Shakopee
THIS JOINT POWERS AGREEMENT is made and entered into by and between the City
of Shakopee and the County of Scott, State of Minnesota, pursuant to Minnesota Statute 273.072
and Minnesota Statute 471.59.
WHEREAS, the City of Shakopee wishes to enter into an agreement with the County of
Scott to provide for the assessment of the property in said City of Shakopee by the County
Assessor's office; and
WHEREAS, it is the wish of said County to cooperate with said City of Shakopee to
provide for a fair and equitable assessment of property;
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN
CONTAINED, IT IS AGREED AS FOLLOWS:
1. That the City of Shakopee, which lies within the County of Scott and constitutes a
separate assessment district, shall have its property assessed by the County Assessor of Scott
County, for the assessment years 2012, 2013, and 2014. All work done necessary to the
establishment of the estimated market value for each parcel shall be performed by the Scott
County Assessor or by one or more of the licensed assessors under his direction and supervision.
2. It is hereby agreed that the City of Shakopee and all of its officers, agents, and
employees shall render full cooperation and assistance to said County to facilitate the provision
of the services contemplated hereby.
3. In consideration for said assessment services, the City of Shakopee hereby agrees to
pay the County of Scott the sum of $177,700 for assessment year 2012, $178,200 for assessment
year 2013, and $178,200 for assessment year 2014. Such payments are to be made to the Scott
County Treasurer on or before June 1, of the year of the assessment.
4. The County agrees that in each year of this Agreement it shall, by its County Assessor
or one or more of his appraisers, view and determine the market value of at least twenty percent
(20 %) of the parcels within this taxing jurisdiction. It is further agreed that the County shall have
on file documentation of those parcels physically inspected for each year of this Agreement.
5. Each named party to this Agreement shall be liable for its own acts to the extent
provided for by law and hereby agrees to indemnify, hold harmless and defend the other named
parties to this Agreement, its officers and employees against any and all liability, loss, costs,
damages, expenses, claims or actions, including reasonable attorney's fees with the other, its
officers and employees may hereafter sustain, incur or be required to pay, arising out of or by
reason of any act or omission of the party, its agents, servants, or employees, in the execution,
performance, or failure to adequately perform its obligations.
This provision to indemnify and hold harmless does not constitute a waiver by any
named party to limitations on liability provided by Minnesota Statute Chapter 466. Further, all
workers' compensation claims shall be handled in the jurisdiction in which the agent is
employed.
IN WITNESS WHEREOF, the City of Shakopee has executed this Agreement by
its Mayor and City Administrator or its Township Chairperson by the authority of its governing
body and the County of Scott has executed this Agreement by its Chairperson, County
Administrator, and County Assessor pursuant to the authority of the Board of Commissioners
intending to be bound thereby.
City of Shakopee:
City Mayor /Township Chairperson
City Administrator
City /Township Cleric (if applicable)
COUNTY OF SCOTT:
Chairperson
County Board of Commissioners
County Administrator
County Assessor
Approved as to form:
Date
Date
Date
Date
Date
Scott County Attorney