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HomeMy WebLinkAbout4.B.4. Public Works-Parks, Public Works Department Park Maintenance Division 2012 Budget Information Park Maintenance Division Overview: The Park Maintenance Division of the Public Works Department is responsible for: • Maintenance of athletic fields, rinks, trails (39 miles), sidewalks (55 miles), parking lots, playgrounds (26), park buildings, restrooms /shelters, public grounds, downtown streetscape, tree trimming /planting (2,565 blvd. trees), irrigation systems, mowing of park areas (412 acres mowed). Staffing: • Public Works Superintendent (25 %) • Public Works Director (10 %) • Public Works Supervisor • (7) Maintenance Operators (Including (1) Lead) • Public Works Secretary (30 %) • (9) Summer Seasonals, (1) Winter Seasonal Budget: 2011 2012 Increase Park Maintenance $1,576,910 $1,590,142 .8% • Wages increase due to increased overtime • Benefits increase due to health insurance • Supplies and Services increase due to fuel increase Looking Ahead to Next Year: Additional park being Greenfield East/Park Meadows and new Fire Station (public grounds maintenance) will come on line for maintenance next year. Additional seasonal employee needed to meet increased maintenance duties. HASP W\MANAGEMENT\BUDGET\2012 BUDGET\2012 -2013 PRESENTATIONSTUBLIC WORKS DEPARTMENT.DOCX CITY OF SHAKOPEE 2012 GENERAL FUND BUDGET DIVISION: PARK MAINTENANCE MISSION STATEMENT: To provide public services in a professional, cost - effective manner in order to maintain the public investment of infrastructure in parks and public grounds. ACTIVITY: Maintain athletic fields, rinks, trails, sidewalks, parking lots, playgrounds, park buildings; restrooms /shelters, public grounds, downtown streetscape, trees trimming /planting. GOALS: 1. Provide quality in maintaining athletic fields in a cost - effective manner. 2. Mow and trim parks and public grounds cost effectively. PERFORMANCE MEASUREMENT: (* Does not include equipment rental rate.) Actual Budgeted Requested 2010 2011 2012 Expenditures $1,483,287 $1,576,910 $1,590,142 Population 37,076 37,223 37,370 Expenditure /Capita $40.01 $42.36 $42.55 Cost to maintain athletic fields $150,175 $194,460 $183,330 Expenditure /Capita $4.05 $5.22 $4.91 Cost to Mow /trim Parks $47,799 $51,750 $50,500 Acres of land mowed 412 412 412 Cost of mowing per acre (labor) $116.02 $125.61 $122.57 Number of playgrounds 24 25 26 Number of athletic fields 81 82 83 Miles of Trails 39 39 40 Staff 2010 2011 2012 Park Supervisor 1 1 1 Maintenance Operator 7 7 7 OBJECT DESCRIPTION: Description of lines items: Salaries: Public Works Director (10 %), Public Works Supervisor (25 %), 1 Park Supervisor, 7 Maintenance Operators - including 1 Lead, Secretary (30 %). Temporary employees - (8 summer) (9 summer) (1 winter) ($52,000) Operating Supplies (6202): Flower planting ($6,000), Hockey rink repairs ($500), Irrigation system ($7,500), Athletic Field Supplies ($$10,000) ($13,500), Floor mats ($500), Playground equipment ($2,000) Picnic tables ($,,7 -50) ($1, 000), Fence supplies ($1,000), Safety Supplies ($500), . _ . , !! , Garbage Cans ($1,500) ($750), Small Hand Tools {$1,000) ($750), Vandalism ($1,500) ($1,000), Light bulbs /Ballasts /Parking Lot Light {$5,000),($3,000), Restroom Supplies ($1,500), Miscellaneous {$3,000} ($2,500). Office Supplies: (6210) $500 Uniforms (6212): safety shirts, boots, uniforms $4,900 $3,900. Materials (6215): Trees /shrubs {$1,500) ($1,000), Sod /seed ($4,000), Ball field aggregate ($5,000) ($3,000), Fertilizer ($9,500) ($9,000), Weed killer ($8,500), Concrete /pavers ($5,000) ($4,500), Concrete /paver sealer {$2,000) ($1,500), Landscape mulch ($500) ($1,000), Safety Mulch for playgrounds ($8,00(4) ($10,000), Miscellaneous {$2,500) ($2,000). Motors Fuels & Lubricants: (6222) $33,000 2011 ($36,000 in 2012) ($47,000) 2012 Building Maintenance (6230): Window /door replacement $1,000, Youth building $1,000, Miscellaneous $2,500 Paint /Supplies $1,500. Equipment Maintenance (6240): Vehicle maintenance $8,000, Car /Truck Washes $2,000 Professional Services Building Maintenance (6315): Youth building $4,000, RPZ Testing $3,000. Professional Equipment Maintenance (6316): Vehicle maintenance $85,000 $80,000, Equipment maintenance $15,000 $13,500, Athletic Field Light /Scoreboard Repairs $6,000, Well Repairs $500. Pavement Preservation (6322): Parking lot seal coat ($50,000); Tennis court maintenance ($10,000) Courts & Trails ($60,000). Other Professional Services (6327): Contract cleaning of park buildings $14,000, Irrigation system maintenance $1,000, miscellaneous $2,500. Utility Service (6360): Gas, electric, telephone for park buildings, rinks, athletic fields and youth building $105,000 Software (6410): $16,850 ($17,850 in 2012) ($15,890 (2012): Includes ($10,640) and Cartegraph Support ($5,250)). Equipment Rent — IS Fund (6425): Equipment rent $56 000, ($47,700 in 2012) Building Rent — IS Fund (6430): Public Works buildings 22% $44,900 {$45,610 in 2012) Other Rent (6435) Park Assets Rent ($171,680) (2011), ($221,680 $171,680 in 2012), Satellites for ball - fields {$12,000) ($5,000). Expense Charge Back (6498): $34,710 ($33,700 in 2012) Special Assessments (6620): $31,450 ($30,720 in 2012) R5509BUD SH005PIV CITY OF SHAKOPEE 7/29/201110:05:23 By Co, Div (pb), Object (1 Yr Bdgt)- Portrait Budget Report Page - 1 Fiscal Period: 6 / 11 Level Of Rollup 7 Object Code /Description 2009 Actual Amount 2010 Actual Amount 6/3012011 YTD Actual 2011 Final Budget 2012 Proposed Budget 01000 GENERAL FUND 46 PARK MAINTENANCE 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 442,031 425,384 178,181 432,500 433,970 6005 OVERTIME -FT 9,696 19,188 5,904 10,500 20,000 6010 PREMIUM PAY 60 44 3,200 4,700 6015 WAGES - PART TIME/TEMP 45,889 43,738 12,982 52,000 52,000 6017 OVERTIME -PART TIME/TEMP 40 6002 WAGES 497,677 488,393 197,067 498,200 510,670 6100 BENEFITS 6122 PERA 30,475 31,245 13,397 36,120 37,020 6124 FICA 35,180 34,447 13,905 38,130 39,080 6135 HEALTH 64,716 64,810 31,066 74,880 84,630 6139 POST EMPLOYMENT HEALTH PLAN 2,501 2,381 866 2,400 2,400 6140 LIFE /LTD 2,015 1,448 549 2,190 2,190 6145 DENTAL 3,108 3,434 1,280 3,840 3,840 6170 WORKERS COMPENSATION 16,017 12,279 5,113 17,060 17,340 6180 COMPENSATED ABSENCES 16,354 6,317- 11,000 11,000 6185 OPEB 7,400 6100 BENEFITS 177,767 143,727 66,176 185,620 197,500 6001 WAGES & BENEFITS 675,443 _ 632,121 263,243 683,820 708,170 6200 SUPPLIES AND SERVICES 6201 SUPPLIES &SERVICES 6202 OPERATING SUPPLIES 38,216 31,547 13,996 45,500 42,750 6210 OFFICE SUPPLIES 195 405 87 500 500 6212 UNIFORMS /CLOTHING 5,086 4,987 4,290 3,900 3,900 6213 FOOD 27 71 6215 MATERIALS 30,138 21,332 4,179 39,500 44,500 6222 MOTOR FUELS & LUBRICANTS 23,095 33,269 18,418 33,000 47,000 6230 BUILDING MAINT SUPPLIES 4,406 2,086 178 10,000 6,000 6240 EQUIPMENT MAINTENANCE 7,048 5,212 3,194 10,000 10,150 6201 SUPPLIES & SERVICES 108,212 98,908 44,341 142,400 154,800 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 305 99 6312 ENGINEERING CONSULTNTS 2,875 6315 BUILDING MAINT. 3,090 7,785 2,438 4,000 4,000 6316 EQUIPMENT MAINTENANCE 79,349 94,450 57,902 108,500 100,000 6322 PAVEMENT PRESERVATION 47,052 81,113 60,000 60,000 6327 OTHER PROF SERVICES 23,410 15,545 7,647 16,500 24,500 6300 PROFESSIONAL SERVICES 155,776 199,197 68,086 189,000 188,500 6330 COMMUNICATIONS 6334 TELEPHONE 1,660 1,718 1,002 2,000 2,000 6336 PRINTING /PUBLISHING 293 265 197 6330 COMMUNICATIONS 1,954 1,983 1,199 2,000 2,000 6350 INSURANCE 6352 LIABILITY 11,034 12,581 13,000 11,031 6354 PROPERTY 63,444 64,671 66,000 62,371 6356 AUTO 3,383 3,716 4,400 3,020 R5509BUD SH005P1V CITY OF SHAKOPEE 7/29/2011 10 :05:23 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page - 2 Fiscal Period: 6 / 11 Level Of Rollup 7 2009 2010 6130/2011 2011 2012 Actual Actual YTD Final Proposed Object Code / Description Amount Amount Actual Budget Budget 6350 INSURANCE 77,861 80,968 83,400 76,422 6360 UTILITY SERVICE 6362 ELECTRIC 61,305 51,951 12,190 59,090 59,090 6364 WATER 7,316 10,759 1,075 11,500 11,600 6365 GAS 4,798 5,856 2,011 8,430 8,430 6366 SEWER 870 1,035 207 1,060 1,060 6368 STORM 23,215 21,245 7,577 24,920 24,920 6360 UTILITY SERVICE 97,504 90,846 23,061 105,000 105,000 6400 RENTALS 6410 SOFTWARE - ANNUAL FEES 7,261 5,000 10,305 16,850 17,850 6420 EQUIPMENT RENT 709 6425 EQUIPMENT RENT (IS FUND) 69,432 55,104 14,934 56,000 47,700 6430 BUILDING RENT (IS FUND) 51,060 63,060 22,452 44,900 44,900 6435 OTHER RENT 81,010 174,789 86,512 183,680 176,680 6400 RENTALS 209,472 297,953 134,203 301,430 287,130 6470 DUES/TRAININGF - RAVEL 6472 CONFERENCE /SCHOOL/TRAINING 2,700 4,576 1,753 3,500 3,500 6480 DUES 20 91 54 100 100 6490 SUBSCRIPTIONS /PUBLICATIONS 74 37 100 100 6470 DUES/TRAINING/TRAVEL 2,794 4,704 1,807 3,700 3,700 6498 EXPENSE CHARGED BACK 45,251 45,024 34,710 33,700 6200 SUPPLIES AND SERVICES 698,823 819,584 272,697 861,640 851,252 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX /SPECIAL ASSESS 33,964 31,583 30,153 31,450 30,720 6600 MISCELLANEOUS 33,964 31,583 30,153 31,450 30,720 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6,124 11,714 6700 CAPITAL OUTLAY 6,124 11,714 6800 DEBT SERVICE 6000 EXPENDITURES 1,414,354 1,483,287 577,806 1,576,910 1,590,142 46 PARK MAINTENANCE 1,414,354 1,483,287 577,806 1,576,910 1,590,142 01000 GENERAL FUND 1,414,354 1,483,287 577,806 1,576,910 1,590,142 Park 2012 Budget 6202 Operating Supplies 6210 Office Supplies 6212 Uniforms 6215 Materials 6222 Motor Fuels & Lubricants 6230 Building Maintenance 6240 Equipment Maintenance 6315 Building Maintenance 6316 Equipment Maintenance 6322 Pavement Preservation 6327 Other Prof Services 6334 Telephone 6352 Liability Insurance 6354 Property Insurance 6356 Auto Insurance 6362 Electric Service 6364 Water 6365 Gas 6366 Sewer 6368 Storm 6410 Software 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) 6435 Other Rent 6472 Conf / School / Training 6480 Dues 6490 Subscriptions /Publications 6498 Expenses Charged Back 6620 Special Assessments Total Supplies & Services 6740 Capital Expenditures 3,000 500 1,000 5,000 1,000 150 4,000 11,500 3,590 2,000 7,430 470 24,510 7,000 2,500 200 1,000 300 171,680 229,180 1,000 16.650 - - Total $ 27,750 $ 271,020 $ 22,010 $ 33,270 $ 7,500 $ 15,790 2012 2012 2012 2012 2012 2012 0627 0628 0629 0630 0632 0633 Park Youth School Object Description Snow Buildings Tree Building Trail Maint Fields 6002 Wages FT- Reg, $ 12,650 $ 35,910 $ 14,280 $ 11,030 $ 6,530 $ 12,240 6010 Premium Pay 6005 Wages - OT - Reg 9,500 500 1,500 6010 Premium Pay 6015 Wages PT - Temp 2,000 500 4,000 500 6122 PERA 1,750 2,640 1,330 870 470 1,000 6124 FICA 1,850 2,790 1,400 920 500 1,050 6135 Health 2,800 6139 PEHP 6140 Life 6145 Dental 6170 Workers Comp 6180 Compensated Absences 6185 OPEB Total Personnel 27,750 41,840 21,010 16,620 7,500 15,790 6202 Operating Supplies 6210 Office Supplies 6212 Uniforms 6215 Materials 6222 Motor Fuels & Lubricants 6230 Building Maintenance 6240 Equipment Maintenance 6315 Building Maintenance 6316 Equipment Maintenance 6322 Pavement Preservation 6327 Other Prof Services 6334 Telephone 6352 Liability Insurance 6354 Property Insurance 6356 Auto Insurance 6362 Electric Service 6364 Water 6365 Gas 6366 Sewer 6368 Storm 6410 Software 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) 6435 Other Rent 6472 Conf / School / Training 6480 Dues 6490 Subscriptions /Publications 6498 Expenses Charged Back 6620 Special Assessments Total Supplies & Services 6740 Capital Expenditures 3,000 500 1,000 5,000 1,000 150 4,000 11,500 3,590 2,000 7,430 470 24,510 7,000 2,500 200 1,000 300 171,680 229,180 1,000 16.650 - - Total $ 27,750 $ 271,020 $ 22,010 $ 33,270 $ 7,500 $ 15,790 Park 2012 Budget 6202 Operating Supplies 6210 Office Supplies 6212 Uniforms 6215 Materials 6222 Motor Fuels & Lubricants 6230 Building Maintenance 6240 Equipment Maintenance 6315 Building Maintenance 6316 Equipment Maintenance 6322 Pavement Preservation 6327 Other Prof Services 6334 Telephone 6352 Liability Insurance 6354 Property Insurance 6356 Auto Insurance 6362 Electric Service 6364 Water 6365 Gas 6366 Sewer 6368 Storm 6410 Software 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) 6435 Other Rent 6472 Conf / School /Training 6480 Dues 6490 Subscriptions /Publications 6498 Expenses Charged Back 6620 Special Assessments Total Supplies & Services 2012 2012 2012 2012 2012 2012 3,000 5,500 0621 0622 0623 0624 0625 0626 11,031 Manage- 62,371 Athletic Park Eq Object Description ment Park Maint Mow I Trim Fields Maint Rinks 6002 Wages FT- Reg. $ 172,000 $ 19,990 $ 16,730 $ 57,130 $ 10,200 $ 13,870 6010 Premium Pay 100 100 33,700 6005 Wages - OT - Reg 1,250 750 2,000 3,000 6010 Premium Pay 4,700 6015 Wages PT - Temp 2,500 3,000 22,000 6,000 1,000 6122 PERA 13,080 1,720 2,810 4,720 810 1,220 6124 FICA 13,800 1,820 2,960 4,980 860 1,290 6135 Health 81,830 6139 PEHP 2,400 6140 Life 2,190 6145 Dental 3,840 6170 Workers Comp 17,340 6180 Compensated Absences 11,000 6185 OPEB Total Personnel 325,930 27,280 44,500 74,830 12,870 19,380 6202 Operating Supplies 6210 Office Supplies 6212 Uniforms 6215 Materials 6222 Motor Fuels & Lubricants 6230 Building Maintenance 6240 Equipment Maintenance 6315 Building Maintenance 6316 Equipment Maintenance 6322 Pavement Preservation 6327 Other Prof Services 6334 Telephone 6352 Liability Insurance 6354 Property Insurance 6356 Auto Insurance 6362 Electric Service 6364 Water 6365 Gas 6366 Sewer 6368 Storm 6410 Software 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) 6435 Other Rent 6472 Conf / School /Training 6480 Dues 6490 Subscriptions /Publications 6498 Expenses Charged Back 6620 Special Assessments Total Supplies & Services 308,392 79,750 6,000 108,500 90,000 500 22,500 500 14,500 10,000 20,000 80,000 5,500 39,000 2,000 5,000 6740 Capital Expenditures Total $ 634,322 $ 107,030 $ 50,500 $ 183,330 $ 102.870 $ 19,880 4,750 500 500 3,900 3,000 5,500 47,000 50,000 2,000 11,031 62,371 3,020 14,000 7,300 290 410 17,850 47,700 44,900 3,500 100 100 33,700 308,392 79,750 6,000 108,500 90,000 500 22,500 500 14,500 10,000 20,000 80,000 5,500 39,000 2,000 5,000 6740 Capital Expenditures Total $ 634,322 $ 107,030 $ 50,500 $ 183,330 $ 102.870 $ 19,880 Park 2012 Budget 6139 2012 2012 2012 2012 2012 0635 0636 0637 0640 3,840 6170 Bldg & Playgr. Vandal! Down - Compensated Absences Object Description Grounds Maint sm town Total 6002 Wages FT - Reg. $ 14,690 $ 29,380 $ 2,040 $ 5,300 $ 433,970 6010 Premium Pay 6,000 42,750 6210 Office Supplies - 6005 Wages - OT - Reg Uniforms 3,900 1,500 20,000 6010 Premium Pay 6,000 44,500 6222 Motor Fuels & Lubricants 4,700 6015 Wages PT - Temp 6,000 500 6,000 4,000 52,000 6122 PERA 1,500 2,170 150 780 37,020 6124 FICA 1,580 2,290 160 830 39,080 6135 Health 60,000 6327 Other Prof Services 500 84 630 6139 PEHP 2,400 6140 Life 2,190 6145 Dental 3,840 6170 Workers Comp 17,340 6180 Compensated Absences 11,000 6185 OPEB - Total Personnel 23,770 34,340 2350 12,410 708,170 6202 Operating Supplies 2,000 2,000 1,000 6,000 42,750 6210 Office Supplies 500 6212 Uniforms 3,900 6215 Materials 4,500 10,000 6,000 44,500 6222 Motor Fuels & Lubricants 47,000 6230 Building Maintenance 6,000 6240 Equipment Maintenance 10,150 6315 Building Maintenance 4,000 6316 Equipment Maintenance 100,000 6322 Pavement Preservation 10,000 60,000 6327 Other Prof Services 500 24,500 6334 Telephone 2,000 6352 Liability Insurance 11,031 6354 Property Insurance 62,371 6356 Auto Insurance 3,020 6362 Electric Service 59,090 6364 Water 11,500 6365 Gas 8,430 6366 Sewer 1,060 6368 Storm 24,920 6410 Software 17,850 6425 Equipment Rent (IS FUND) 47,700 6430 Building Rent (IS FUND) 44,900 6435 Other Rent 176,680 6472 Conf / School /Training 3,500 6480 Dues 100 6490 Subscriptions /Publications 100 6498 Expenses Charged Back 33,700 6620 Special Assessments 30,720 Total Supplies & Services 7,000 22,000 1,000 12,000 881,972 6740 Capital Expenditures - Total $ 30,770 $ 56,340 $ 3.350 $ 24,410 $ 1 59014