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HomeMy WebLinkAbout4.B.3. Public Works-FleetPublic Works Department Fleet Maintenance Division 2012 Budget Information Fleet Maintenance Division Overview: The Fleet Maintenance Division of the Public Works Department is responsible for: • Maintain vehicles /equipment in streets, park, administration, police, fire, SPUC • Fabrication of new and existing equipment • Prepare monthly vehicle evaluation reports for finance to be billed to the respective departments. This includes all City departments for repairs of vehicles and equipment. Additional reports are generated to bill City departments, Scott County & SPUC for fuel & car /truck washes. • Operate car and truck wash for government vehicles • Operate fueling stations for City, County, School District and SPUC vehicles Staffing: Staffing includes the following: • Public Works Superintendent (20 %) • Public Works Director (5 %) • (3) Mechanics (Including (1) Lead) • Public Works Secretary (40 %) • Temporary Employee from School Employment Program • Note: During 2011, (2) mechanics were hired to replace (1) mechanic and (1) mechanic apprentice Budget: 2011 2012 Increase Fleet Maintenance $122,330 $113,759 -7% • Wages and benefits were increased due to staffing changes in 2011 and health insurance • Supplies and Services were reduced slightly • Capital Expenditures reduced by $25,000 Looking Ahead to Next Year: This division will essentially be the same in staffing. Implementation of Cartegraph Fleet Management Program and Gasboy upgrade of software & hardware will assist in managing the maintenance and evaluation of the City's fleet. CITY OF SHAKOPEE 2012 GENERAL FUND BUDGET DIVISION: FLEET MISSION STATEMENT: To provide fleet maintenance services in a professional, cost - effective manner in order to maintain the public investment of vehicles and equipment for all city departments. ACTIVITY: Maintain vehicles /equipment in streets, park, administration, police, fire, S.P.U.C., fabrication of new and existing equipment, prepare vehicle evaluation reports for all departments. Repairs for vehicles and equipment are billed to the respective departments. Operate car and truck wash for government vehicles and operate fueling stations for city, county, school district and SPUC vehicles. GOAL: To provide quality maintenance to all departments in a cost - effective manner. MEASUREMENT OF GOALS: Average cost per vehicle /equipment maintained Actual Budgeted Requested 2010 2011 2012 Net Expenditures $122,330 $122,330 113,759 Population 37,076 37,223 37,370 Expenditure /Capita $3.30 $3.29 $3.04 Number of vehicles /equipment 313 314 315 Staff 2010 2011 2012 Mechanic 2 2 2 Mechanic Apprentice 4 4 4 Secretary 1 1 1 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: Salaries: Public Works Director (5 %), Public Works Supervisor (20 %), 3 Mechanics - including 1 Lead, 1 Mechanic's Apprentice, and 1 temporary employee from School Employment Program $7,500, Secretary (40 %). Operating Supplies (6202): Various shop supplies $8,300, truck wash supplies $3,000, car wash supplies $2,000 $3,000, scanner up -date $1,200 $1,500. Equipment maintenance (6240) Miscellaneous equipment maintenance $1,500. Merchandise (6250) Shop parts $2,000. Professional Equipment Maintenance (6316): Crane /hoist inspections $1,200, Gas Boy fuel system repairs and miscellaneous $1,500, truck wash maintenance $2,000, car wash maintenance $1,800, fuel system maintenance $3,000. Other Professional Services (6327): Miscellaneous $1,000. Telephone (6334) Shop telephone $1,500. Utility (electric) service -truck wash (6362): $4,000 Utility (water) service -truck wash (6364): $400 Software (6410): IT Fund $10,640, ($8,480 in 2012), Fleet computer services $7-88 $1,000 Building Rental (6430): Building rental 22% $44,900 ($1.5,610 in2012). Conferences /Schooling /Training (6472): Various training including schooling for the apprentice $1,000. Expense Charge Back (6498): $34,710 ($33,700 in 2012) Capital Expenditure (6700): Gasboy Fuel System Upgrade $35,000. Tire changer & balancer, or transmission flusher $10,000. R5509BUD SHOOSPIV CITY OF SHAKOPEE 7129/2011 10:04:51 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page- 3 Fiscal Period: 6 / 11 Level Of Rollup 7 Object Code / Description 44 FLEET 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6005 OVERTIME -FT 6010 PREMIUM PAY 6015 WAGES -PART TIME/rEMP 6002 WAGES 6100 BENEFITS 6122 PERA 6124 FICA 6135 HEALTH 6139 POST EMPLOYMENT HEALTH PLAN 6140 LIFE /LTD 6145 DENTAL 6170 WORKERS COMPENSATION 6180 COMPENSATED ABSENCES 6185 OPEB 6100 BENEFITS 3rPS�WG[H�Y ?�- 77�IgtlIF. 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 6203 MECHANICS TOOLS 6210 OFFICE SUPPLIES 6212 UNIFORMS /CLOTHING 6213 FOOD 6222 MOTOR FUELS & LUBRICANTS 6230 BUILDING MAINT SUPPLIES 6240 EQUIPMENT MAINTENANCE 6250 MERCHANDISE 6201 SUPPLIES & SERVICES 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 6315 BUILDING MAINT. 6316 EQUIPMENT MAINTENANCE 6327 OTHER PROF SERVICES 6300 PROFESSIONAL SERVICES 6330 COMMUNICATIONS 6334 TELEPHONE 6336 PRINTING /PUBLISHING 6330 COMMUNICATIONS 6350 INSURANCE 6352 LIABILITY 6350 INSURANCE 6360 UTILITY SERVICE 6362 ELECTRIC 6364 WATER 2009 2010 6/30/2011 2011 2012 Actual Actual YTD Final Proposed Amount Amount Actual Budget Budget 193,341 199,865 83,396 184,690 192,020 1,711 3,281 726 2,000 2,000 559 557 323 3,200 3,200 7,461 4,581 1,404 7,000 7,500 202,514 207,727 85,526 196,890 204,720 13,092 14,168 6,008 14,280 14,840 14,121 14,570 6,034 15,060 15,670 31,994 33,129 15,812 38,730 43,780 1,113 1,126 413 1,200 1,200 882 673 228 980 980 1,557 1,612 537 1,920 1,920 9,405 4,954 1,664 11,610 11,840 4,028 4,244- 3,493 7,000 7,000 3,700 10,001 1,646 1,700 1,000 79,893 65,989 30,696 90,780 97,230 282,407 273,716 116,222 287,670 301,950 9,626 11,275 8,236 14,500 15,800 306 165 484 1,000 1,000 559 557 323 500 500 1,853 1,722 1,370 1,800 1,800 40 98- 201 3,461 914 37 1,500 1,500 744- 37,263 34,701 2,000 2,000 15,166 51,936 45,151 21,300 22,600 274 6,525 206 8,347 5,924 3,493 9,500 9,500 147 10,001 1,646 1,700 1,000 15,292 16,131 5,139 11,200 10,500 1,309 1,320 1,316 1,302 2,625 2,622 806 1,500 1,500 705 750 750 1,511 2,250 2,250 759 825 900 819 759 825 900 819 3,569 3,370 1,600 4,000 4,000 444 391 141 400 400 R5509BUD SH005P1V By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Fiscal Period: 6 / 11 Level Of Rollup 7 Object Code /Description CITY OF SHAKOPEE Budget Report 2009 2010 Actual Actual Amount Amount 6/30/2011 YTD Actual 2011 Final Budget 7/29/201110:04:51 Page - 4 2012 Proposed Budget 6360 UTILITY SERVICE 4,013 3,760 1,741 4,400 4,400 6400 RENTALS 6410 SOFTWARE - ANNUAL FEES 90 4,440 9,000 11,640 6420 EQUIPMENT RENT 98 6430 BUILDING RENT (IS FUND) 42,252 52,188 22,452 44,900 44,900 6400 RENTALS 42,440 52,188 26,892 53,900 56,540 6470 DUESfrRAINING/TRAVEL 6472 CONFERENCE /SCHOOL/TRAINING 950 75 95 1,000 1,000 6475 TRAVEL /SUBSISTENCE 36 35 6480 DUES 25 25 25 6490 SUBSCRIPTIONS /PUBLICATIONS 33 6470 DUES/TRAINING/TRAVEL 975 136 188 1,000 1,000 6497 FLEET CHARGE BACK 310,372- 316,245- 169,418- 330,000- 330,000 6498 EXPENSE CHARGED BACK 37,449 37,261 34,710 33,700 6200 SUPPLIES AND SERVICES 191,653- 151,386- 88,796- 200,340- 198,191- 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 6,438 27,477 35,000 10,000 6700 CAPITAL OUTLAY 6,438 27,477 35,000 10,000 6800 DEBT SERVICE 6000 EXPENDITURES 97,192 122,330 54,903 122,330 113,759 44 FLEET 97,192 122,330 54,903 122,330 113,759 Fleet 2012 Budget 6145 Dental 2012 2012 2012 2012 2012 6170 Workers Comp 0441 0450 0451 0456 11,840 Object # Description Manage. Car Wash Truck Wash Fuel Sys. Total 6002 Wages FT - Reg. $ 188,020 $ 500 $ 2,000 $ 1,500 $ 192,020 6005 Wages OT - Reg. 2,000 580 2,300 1,720 2,000 6010 Premium Pay 3,200 3,000 3,000 500 3,200 6015 Wages PT - Temp 7,500 7,500 6122 PERA 14,540 40 150 110 14,840 6124 FICA 15,370 40 150 110 15,670 6135 Health 43,780 43,780 6139 PEHP 1,200 1,200 6140 Life 980 1,800 2,000 3,000 980 6145 Dental 1,920 1,920 6170 Workers Comp 11,840 11,840 6180 Compensated Absences 7,000 7,000 6185 OPEB - Total Personnel 297,350 580 2,300 1,720 301,950 6202 Operating Supplies 9,300 3,000 3,000 500 15,800 6203 Tools 1,000 1,000 6210 Office Supplies 500 500 6212 Uniforms 1,800 1,800 6240 Equipment Maintenance 1,500 1,500 6250 Merchandise 2,000 2,000 6316 Equipment Maintenance 2,700 1,800 2,000 3,000 9,500 6327 Other Prof Services 1,000 1,000 6334 Telephone 1,500 1,500 6336 Printing /Publishing 750 750 6352 Liability Insurance 819 819 6362 Elec Service -Truck Wash 4,000 4,000 6364 Water Service -Truck Wash 400 400 6410 Software 11,640 11,640 6430 Building Rent (IS FUND) 44,900 44,900 6472 Conf / School / Training 1,000 1,000 6497 Fleet Charged Back (330,000) (330,000) 6498 Expenses Charged Back 33,700 33,700 Total Supplies & Services (215,891) 4,800 9,400 3,500 (198,191) 6740 Capital Expenditures 10,000 10,000 Total $ 91,459 $ 5,380 $ 11,700 $ 5,220 $ 113,759