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HomeMy WebLinkAbout4.B.2. Public Works-Streetr Public Works Department Street Maintenance Division 2012 Budget Information Street Maintenance Division Overview: The Street Maintenance Division of the Public Works Department is responsible for: • Street & Alley Maintenance (155 miles of street and 11 miles of alleys) • Street Traffic Signs & Striping (4119 signs) • Snow & Ice Control ( 1200 tons of salt) • Boulevard Tree Trimming & Removal (1,488 blvd. trees) • Pavement Preservation (Seal Coating, Crack Sealing) • Street Light Maintenance and Coordination with SPUC (2056 lights) • Right -of -Way Management (Permits) • Utility Locates • Fence Permits Staffing: Staff for 2011 and proposed for 2012 is as follows: Public Works Superintendent (40 %) Public Works Director (20 %) Public Works Supervisor (1) Engineering Tech. IV (4) Maintenance Operators (Including (1) Lead) Public Works Secretary (30 %) (5) Summer Seasonal Employees ((3) funded by sanitary /storm) (5) Winter Seasonal Employees Budget: 2011 2012 Increase Street Maintenance $2,059,700 $2,121,374 3% Wages and Benefits increase due to health insurance and overtime. Supplies and Services increase due to increase cost for fuel and materials. Looking Ahead for Next Year: • City needs to implement Sign Retroreflectivity measures. • Increase in crack sealing to support pavement preservation. 14 I V A 1$] 96y : F-11 24(812:114 2012 GENERAL FUND BUDGET DIVISION: STREET MISSION STATEMENT: To provide public services in a professional, cost - effective manner in order to maintain the public investment of infrastructure in streets, alleys and public parking lots. ACTIVITY: Maintain bituminous and gravel roadways /alleys, traffic signs /striping, snowplowing /ice control, street sign fabrication /installation, boulevard tree trimming /removal, and disease tree prevention. GOALS: 1. Provide snowplowing and ice control in a timely and cost effective manner. 2. Provide street /alley maintenance in a cost - effective manner. MEASUREMENT OF GOALS: (* Does not include equipment rental rate.) Actual Budgeted Requested 2010 2011 2012 Expenditures $1,958,903 2,059,700 2,121,374 Population 37,076 37,223 37,370 Expenditure /Capita $52.83 $55.33 $56.77 Snowplowing /ice control $188,050 $200,160 211,310 Cost per capita $5.07 $5.38 $5.65 Street and alley maintenance $628,720 $772,810 778,220 Cost per capita $16.96 $20.76 $20.82 Lane miles of street /alley 467 467 467 Snow plow /salting events 30 30 30 Tons of salt applied 1,400 1,400 1,400 Tons of patching material 150 240 275 Sq Yards seal coat 289,000 305,000 310,000 Staff 2010 2011 2012 Public Works Superintendent 1 1 1 Street /Util. Supervisor 1 1 1 Engineering Tech IV 1 1 1 Maintenance Operator 6 4 4 OBJECT DESCRIPTION: Description of lines items: Salaries: Director (20 %), Public Works Supervisor (40 %), 1 Engineering Tech IV, 1 Street Supervisor, 10 Maintenance Operators (6 Utilities), Secretary (30 %). (including 1 Lead) Salaries - Temp: Temporary seasonal employees - (3 summer 5 summer with ene 3 seasonal employee funded by sanitary/storm enterprise funds,'1(four) 5 winter). Operating Supplies (6202): Striping 00; signs $17,500 $20,000; floor mats $1,000; safety equipment $1,500; street light pole paint $1,000; various supplies $5,500. Office Supplies (6210): General office supplies $1,000. Uniforms /Clothing (6212): $5,400. Materials (6215): Ice control materials ($100,000 in 2012); gravel $6 $8,000; bituminous mix $ $18,000; trees $1,000; concrete $3,000. Motor Fuel and Lubricants (6222): 0 ($55,000 73,000 in 2012) Building Maintenance (6230): Miscellaneous maintenance $8,500 Equipment Maintenance (6240): Vehicle maintenance; truck washes /car washes $32,000 Professional Services Building Maintenance (6315): Miscellaneous $7,500 Equipment Maintenance (6316): Vehicle /equipment repairs $115,000; SPUC street light & signal repairs and street light pole replacement $20,000 Pavement Preservation (6322): Crack sealing $330,000 $50,000; seal coating ($385,000 in 2012). Other Professional Services (6327): Includes paint striping of streets $30,000 ($30,000 in 2012); paint striping of crosswalks on county roads $5,000; Includes main -line striping of streets, symbols & crosswalks ($38,000), drug testing $2,000; traffic signal maintenance $3,000; tree trimming /removal /disposal /stump grinding $5,000; support for sign /pavement programs $3,000; Clean -up Day $30,000; miscellaneous services $10,500 $10,000. Communications (6334): Telephone: Office phones and cellular phones for Public Works Supervisor, Street Supervisor and Maintenance Operators $3,500. Printing /Publishing (6336) Printing /publishing $1,000. Utility Service: Utilities include Electric, Water, Gas, Sewer, Storm Utilities for public works buildings $.9-8 ($92,500 in 2012). Street lights and signals $220,000 (SPUC electric donation $200,000) Software (6410): $20,500 ($21,500 in 2012) ($15,890) Includes IT Rental $14,480 ($15,270 in 2012) $10,640 and Cartegraph Support $6 $5,250 Equipment Rent - IS Fund $105,420 ($95,750 in 2012) Building rent for new and old buildings 22% $44,900 ($45,610 in 2012) Other Rent (6435) None Conference/Training ( 6472) : $2,000 ($6,000 in 2012) Subscriptions /Publications (6490): X50 Expense Charged Back (6498): Facilities charge back for PW buildings to Engineering, Fleet, Park, Sewer and Storm funds - $123,070 (- $119,490 in 2012). Special Assessments (6620): Gorman Street $12,970 ($9,110 in 2012) None Capital Equipment (6740): None R5509BUD SH005P1V CITY OF SHAKOPEE 7129/201110:04:51 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page- 1 Fiscal Period: 6 / 11 Level Of Rollup 7 Object Code / Description 01000 GENERAL FUND 42 STREET MAINTENANCE 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6005 OVERTIME -FT 6010 PREMIUM PAY 6015 WAGES - PART TIMErrEMP 6017 OVERTIME -PART TIME/TEMP 6002 WAGES 6100 BENEFITS 6122 PERA 6124 FICA 6135 HEALTH 6139 POST EMPLOYMENT HEALTH PLAN 6140 LIFE /LTD 6145 DENTAL 6160 UNEMPLOYMENT 6170 WORKERS COMPENSATION 6180 COMPENSATED ABSENCES 6185 OPEB 6100 BENEFITS 6001 WAGES & BENEFITS 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 6210 OFFICE SUPPLIES 6212 UNIFORMS /CLOTHING 6213 FOOD 6215 MATERIALS 6222 MOTOR FUELS & LUBRICANTS 6230 BUILDING MAINT SUPPLIES 6240 EQUIPMENT MAINTENANCE 6201 SUPPLIES & SERVICES 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 6312 ENGINEERING CONSULTNTS 6315 BUILDING MAINT. 6316 EQUIPMENT MAINTENANCE 6322 PAVEMENT PRESERVATION 6327 OTHER PROF SERVICES 6300 PROFESSIONAL SERVICES 6330 COMMUNICATIONS 6332 POSTAGE 6334 TELEPHONE 6336 PRINTING /PUBLISHING 6330 COMMUNICATIONS 6350 INSURANCE 6352 LIABILITY 2009 2010 6/30/2011 2011 2012 Actual Actual YTD Final Proposed Amount Amount Actual Budget Budget 396,520 412,700 225,266 427,980 432,220 19,870 43,524 24,630 24,000 35,000 77 4,477 35 4,700 4,700 18,989 17,907 6,592 25,000 25,000 102,857 115,932 1,359 120,000 130,000 435,456 474,132 257,881 481,680 496,920 28,023 31,811 18,120 34,910 36,030 29,881 32,332 17,841 36,860 38,020 72,264 82,055 51,311 98,860 111,750 2,447 2,402 1,147 2,100 2,100 1,966 1,497 729 2,100 2,100 3,408 3,441 1,696 3,360 3,360 38 24 12 135,000 135,000 24,125 18,952 10,134 29,860 30,190 13,410 2,014 25,908 14,000 14,000 8,300 613,325 122,854 648,200 669,750 183,862 174,528 100,990 222,050 237,550 2,687 3,498 2,007 3,500 3,500 619,318 648,660 358,871 703,730 734,470 35,012 43,060 21,900 38,000 51,500 280 518 167 1,000 1,000 4,258 4,477 2,875 5,400 5,400 26 44 102,857 115,932 96,416 120,000 130,000 33,738 53,062 40,791 50,000 73,000 6,749 5,089 1,821 8,500 8,500 31,972 20,493 15,373 32,000 32,150 214,894 242,675 179,343 254,900 301,550 986 629 308 500 500 1,580 9,678 16,424 4,784 7,500 8,250 117,301 155,583 91,588 135,000 135,000 379,080 385,352 266 421,700 435,000 46,661 55,337 25,908 83,500 91,000 555,286 613,325 122,854 648,200 669,750 63 20 2,687 3,498 2,007 3,500 3,500 1,670 1,216 1,286 1,000 1,000 4,357 4,777 3,313 4,500 4,500 18,918 18,608 19,100 15,890 R5509BUD SH005P1V CITY OF SHAKOPEE 7/29/2011 10:04:51 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page - 2 Fiscal Period: 6 / 11 Level Of Roilup 7 Object Code! Description 6354 PROPERTY 6356 AUTO 6350 INSURANCE 6360 UTILITY SERVICE 6362 ELECTRIC 6364 WATER 6365 GAS 6366 SEWER 6367 REFUSE 6368 STORM 6360 UTILITY SERVICE 6400 RENTALS 6410 SOFTWARE - ANNUAL FEES 6420 EQUIPMENT RENT 6425 EQUIPMENT RENT (IS FUND) 6430 BUILDING RENT (IS FUND) 6400 RENTALS 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE /SCHOOL/TRAINING 6475 TRAVEL/SUBSISTENCE 6480 DUES 6490 SUBSCRIPTIONS /PUBLICATIONS 6470 DUES/TRAINING/TRAVEL 6498 EXPENSE CHARGED BACK 6200 SUPPLIES AND SERVICES 6500 DEPRECIATION 6600 MISCELLANEOUS 6620 PROPERTY TAX/SPECIAL ASSESS 6600 MISCELLANEOUS :3 �r N:1�IC\SflIl1A: \7 6800 DEBTSERVICE 6000 EXPENDITURES 42 STREET MAINTENANCE 2009 2010 6/3012011 2011 2012 Actual Actual YTD Final Proposed Amount Amount Actual Budget Budget 19,112 19,314 22,000 17,851 12,909 14,977 5,000 18,000 12,163 50,939 52,899 5,000 59,100 45,904 5,070 245,041 251,627 23,449 260,000 260,000 4,259 5,397 1,559 8,000 6,500 37,032 44,782 14,962 35,000 35,000 2,578 3,616 1,152 8,000 4,000 836 836 8,000 6,212 5,716 2,026 7,000 7,000 301,028 311,974 43,150 326,000 312,500 7,044 6,950 11,090 20,500 15,890 119 3,283 128,580 105,420 15,366 105,420 95,740 51,060 63,060 22,452 44,900 44,900 186,802 178,713 48,908 170,820 156,530 3,373 6,164 1,654 2,000 6,000 32 196 234 24 400 400 74 37 150 150 3,644 6,467 1,678 2,550 6,550 110,788- 110,230- 123,070- 119,490- 1,206,162 1,300,600 404,246 1,343,000 1,377,794 10,210 9,644 9,110 12,970 9,110 10,210 9,644 9,110 12,970 9,110 1,835,690 1,958,903 772,227 2,059,700 2,121,374 1,835,690 1,958,903 772,227 2,059,700 2,121,374 Street 2012 Budget 6202 2012 2012 2012 2012 2012 2012 2012 1,000 0421 0422 0423 0424 0425 0426 0427 Object Description Manage. TreelWeed Signs Snow /Sand PW BldgNard Eq. Maint St. Maint 6002 Wages FT- Reg. $ 203,650 $ 16,070 $ 25,080 $ 61,940 $ 31,280 $ 10,980 $ 24,340 6005 Wages OT- Reg. 24,000 30,000 Motor Fuels & Lubricants 73,000 5,000 6010 Premium Pay 4,700 6230 Building Maintenance 6015 Wages PT - Temp 500 3,500 2,500 4,500 2,000 6240 8,500 6122 PERA 15,140 1,420 2,000 6,990 2,410 800 2,740 6124 FICA 15,970 1,500 2,110 7,380 2,550 840 2,890 6135 Health 103,400 6139 PEHP 2,100 Equipment Maintenance 6140 Life 2,100 6322 Pavement Preservation 6145 Dental 3,360 50,000 6327 Other Prof Services 2,000 5,000 6,000 6170 Workers Comp 30,190 10,000 6334 Telephone 3,500 6180 Compensated Absences 14,000 6336 Printing /Publishing 1,000 6185 OPEB 6352 Liability Insurance Total Personnel 395,110 22,490 31,690 110,810 38,240 12,620 43,470 6202 Operating Supplies 3,000 1,000 20,000 500 500 10,000 1,000 6210 Office Supplies 1,000 6212 Uniforms 5,400 6215 Materials 1,000 100,000 24,000 6222 Motor Fuels & Lubricants 73,000 6230 Building Maintenance 3,500 6240 Equipment Maintenance 32,000 6310 Attorney 500 6315 Building Maintenance 6316 Equipment Maintenance 115,000 20,000 6322 Pavement Preservation 50,000 6327 Other Prof Services 2,000 5,000 6,000 10,000 6334 Telephone 3,500 6336 Printing /Publishing 1,000 6352 Liability Insurance 15,855 6354 Property Insurance 3,851 6356 Auto Insurance 12,163 6362 Electric Service 220,000 6364 Water 6365 Gas 6367 Refuse 6366 Sewer 6368 Storm 6410 Software 15,890 6425 Equipment Rent (IS FUND) 95,740 6430 Building Rent (IS FUND) 44,900 6435 Other Rent 6472 Conf / School /Training 6,000 6475 Travel /Subsistence 6480 Dues 400 6490 Subscriptions /Publications 150 6498 Expenses Charged Back 6620 Special Assessments 9,110 Total Supplies & Services 293,459 7,000 26,000 100,500 4,000 157,000 325,000 6740 Capital Expenditures Total $ 688,569 $ 29,490 $ 57,690 $ 211,310 $ 42,240 $ 169,620 $ 368,470 Street 2012 Budget 6202 Operating Supplies 6210 Office Supplies 6212 Uniforms 6215 Materials 6222 Motor Fuels & Lubricants 6230 Building Maintenance 6240 Equipment Maintenance 6310 Attorney 6315 Building Maintenance 6316 Equipment Maintenance 6322 Pavement Preservation 6327 Other Prof Services 6334 Telephone 6336 Printing /Publishing 6352 Liability Insurance 6354 Property Insurance 6356 Auto Insurance 6362 Electric Service 6364 Water 6365 Gas 6367 Refuse 6366 Sewer 6368 Storm 6410 Software 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) 6435 Other Rent 6472 Conf! School / Training 6475 Travel /Subsistence 6480 Dues 6490 Subscriptions /Publications 6498 Expenses Charged Back 6620 Special Assessments Total Supplies & Services 6740 Capital Expenditures Total 15,000 2012 2012 2012 2012 2012 2012 2012 0428 0429 0430 0432 0433 0434 500 Object Description Seal Coat Facilities Alley Maint Sidewalk Maint Striping Clean Up Day Total 6002 Wages FT - Reg. $ 13,670 $ 30,000 $ 5,130 $ 2,490 $ 4,500 $ 3,090 $ 432,220 6005 Wages OT - Reg. 12,163 40,000 260,000 6,500 6,500 35,000 35,000 6010 Premium Pay 4,000 7,000 7,000 15,890 4,700 6015 Wages PT - Temp 500 500 2,500 25,000 6122 PERA 1,030 2,180 410 160 510 220 36,030 6124 FICA 1,080 2,300 430 190 540 240 38,020 6135 Health 8,350 111,750 6139 PEHP 2,100 6140 Life 2,100 6145 Dental 3,360 6170 Workers Comp 30,190 6180 Compensated Absences 14,000 6185 OPEB Total Personnel 16,280 42,830 6,470 2,860 8,050 3,550 734,470 6202 Operating Supplies 6210 Office Supplies 6212 Uniforms 6215 Materials 6222 Motor Fuels & Lubricants 6230 Building Maintenance 6240 Equipment Maintenance 6310 Attorney 6315 Building Maintenance 6316 Equipment Maintenance 6322 Pavement Preservation 6327 Other Prof Services 6334 Telephone 6336 Printing /Publishing 6352 Liability Insurance 6354 Property Insurance 6356 Auto Insurance 6362 Electric Service 6364 Water 6365 Gas 6367 Refuse 6366 Sewer 6368 Storm 6410 Software 6425 Equipment Rent (IS FUND) 6430 Building Rent (IS FUND) 6435 Other Rent 6472 Conf! School / Training 6475 Travel /Subsistence 6480 Dues 6490 Subscriptions /Publications 6498 Expenses Charged Back 6620 Special Assessments Total Supplies & Services 6740 Capital Expenditures Total 15,000 500 - 51,500 1,000 5,400 2,000 3,000 130,000 73,000 5,000 8,500 150 32,150 500 8,250 8,250 135,000 385,000 435,000 38,000 30,000 91,000 3,500 1,000 35 15,890 14,000 17,851 12,163 40,000 260,000 6,500 6,500 35,000 35,000 4,000 4,000 7,000 7,000 15,890 95,740 44,900 6,000 400 150 (119,490) (119,490) 9,110 385,000 15,445 2,000 3,500 38,000 30,000 1,386,904 $ 401,280 $ 58,275 $ 8,470 $ 6,360 $ 46,050 $ 33,550 $ 2,121,374