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HomeMy WebLinkAbout4.B.1. Public Works-Engineering/J 1. Public Works Department Engineering Division 2012 Budget Information Engineering Division Overview: The Engineering Division within the Public Works is responsible for the following activities: • Prepare plans, specifications and bidding documents for public improvement projects • Prepare preliminary engineering reports per assessment projects • Inspect public improvement projects to ensure compliance with City Specifications • Perform or oversee the required testing for all public improvements • Update State Aid Data and prepare the necessary reports to preserve Municipal State Aid Funding • Review of Private Developments, CUP's • Wetland Conservation Act Administration • Review of commercial building permits • Grading permits • Provide engineering and mapping assistance to other departments • Manage the City's GIS System • Traffic Safety Review Committee /Transportation Studies • Coordinate with Mn/DOT, Scott County, MCES, SMSC, Union Pacific Railroad, SPUC, School District and Watershed Organizations Staffing: Current staffing for 2011 and proposed for 2012: • Public Works Director (65 %) • Assistant City Engineer • Project Engineer • Engineering Tech. IV • Engineering Tech. III • GIS Specialist • Engineering Secretary (75 %) • Engineering Intern Budget: 2011 2012 Increase Engineering Division $661,630 $662,799 .18% • Personnel costs are increased due to benefit increases • Supplies and Services are decreased by reductions in professional services and training Looking Ahead to Next Year Potential 2012 Projects • 2012 Street Reconstruction Project • 2012 Bituminous Overlay • CSAH 69 Reconstruction • Main Street Utility Improvements • 2012 Cured -In -Place Pipe Project • L -16 Improvements • East Shakopee Sewer Extension • - CSAH 17 Design Coordination • Miscellaneous Cleaning and Erosion Control Projects Potential for Private Developments, however, it is difficult to project. If additional staff is needed, consultant assistance would be utilized. Potential expansion of GIS services with police and coordination with Shakopee Public Utilities. ENGLNEER G /2011- PROJECTS /201 CITY OF SHAKOPEE 2012 GENERAL FUND BUDGET DIVISION: ENGINEERING MISSION STATEMENT: Provide prompt, efficient, and accurate information and engineering services to citizens, elected and appointed officials, developers, contractors, agencies, and other staff members. ACTIVITY: Conduct field investigations, collect engineering data and specify the criteria for the investigations; furnish designs, drawings, specifications and criteria for such designs; secure bids, assist in the award of contracts, oversee and inspect construction to assure compliance with the drawings and specifications; testing and approving all sanitary sewer, storm sewer and roadway construction projects; prepare all reports and studies required to preserve Municipal State Aid Funding received by the City, review all public facilities proposed in the City, Wetland Conservation Act administration, review of building permits, Right of Way Management & Permitting, provide engineering assistance to other Departments, review technical engineering material and provide for City Council, City staff, City Commissions and Committees. Goals: 1. Efficiently, but accurately, provide the services necessary to insure public improvements are designed and installed per City standards. 2. Keep public improvement project costs to within 20% of the cost estimated in the feasibility report. Measurement of Goals: Compare revenues created in Engineering Division: * Includes Engineering Fees — Private Developments, Grading Permits, Public Improvements, and Right -of -way Permits Staff Actual Actual Requested Requested Public Works Director 2009 2010 2011 2012 Expenditures $551,153 $551,691 $661,630 $662,799 Population 34,691 37,076 37,223 37,370 Expenditure /Capita $15.89 $14.88 $17.77 $17.74 Revenue* $ $370,500 $322,500 $322,500 Number of projects 3 5 4 5 Value of projects $1,668,916 $3,605,000 $5,440,000 $3,120,000 Average project cost /feasibility est. $556,305 $721,000 $1,360,000 $624,000 * Includes Engineering Fees — Private Developments, Grading Permits, Public Improvements, and Right -of -way Permits Staff 2009 2010 2011 2012 Public Works Director 1 1 1 1 Assistant City Engineer 1 1 1 1 Project Engineer 1 1 1 1 Graduate Engineer 1 1 Technician IV 1 1 1 1 Technician III 1 1 1 1 GIS Technician 1 1 1 1 Secretary .9 .9 .9 .9 OBJECT DESCRIPTION: Description of lines items: Operating Supplies: General operating supplies and small tools /equipment $5,000. Office supplies for drawings, ink pens for plotter and various engineering office supplies $6,500. Equipment Maintenance: Plotter repair and survey instruments maintenance, vehicle maintenance $8,500. Motor Fuels & Lubricants: $6,000 Professional Services: Attorney $5,000, transportation studies $12,000, GIS and pavement management software support and training $1,000, miscellaneous services $4,000. Communications: Telephone, cellular phones and office phones for Engineering staff $5,500. Rentals: Software Computer software upgrades and licenses for AutoCad $3,000, GIS software $3,000, IT charges $19,000. Building rent $8,300 Equipment rental of vehicles $3,580. Dues /Training /Travel: Conferences /School /Training: Inspection certification and AutoCad /computer training and supervisor training $6,500, Dues $1,000, mileage reimbursement $2,500. Expenses Charged Back: $6,130. R5509BUD SH005P1V CITY OF SHAKOPEE 7/29/2011 10:04:01 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 6 / 11 Level Of Rollup 7 Object Code / Description 01000 GENERAL FUND 41 ENGINEERING 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 6005 OVERTIME -FT 6015 WAGES -PART TIME/TEMP 6017 OVERTIME- PARTTIME/TEMP 6002 WAGES 6100 BENEFITS 6122 PERA 6124 FICA 6135 HEALTH 6139 POST EMPLOYMENT HEALTH PLAN 6140 LIFE /LTD 6145 DENTAL 6170 WORKERS COMPENSATION 6180 COMPENSATED ABSENCES 6185 OPEB 6100 BENEFITS 6001 WAGES & BENEFITS 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 6210 OFFICE SUPPLIES 6213 FOOD 6222 MOTOR FUELS & LUBRICANTS 6240 EQUIPMENT MAINTENANCE 6201 SUPPLIES & SERVICES 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 6312 ENGINEERING CONSULTNTS 6316 EQUIPMENT MAINTENANCE 6318 FILING FEES 6327 OTHER PROF SERVICES 6300 PROFESSIONAL SERVICES 6330 COMMUNICATIONS 6332 POSTAGE 6334 TELEPHONE 6336 PRINTING /PUBLISHING 6330 COMMUNICATIONS 6350 INSURANCE 6352 LIABILITY 6356 AUTO 6350 INSURANCE 6360 UTILITY SERVICE 6400 RENTALS 2009 2010 6/30/2011 2011 2012 Actual Actual YTD Final Proposed Amount Amount Actual Budget Budget 1,763 2,602 1,858 7,000 6,000 362,405 360,004 164,112 360,540 360,170 3,374 6,120 3,833 15,000 15,000 3,224 3,952 1,153 6,400 6,060 8,724 257 76 15,000 13,000 369,003 370,076 169,173 381,940 381,230 24,349 25,663 12,176 27,690 27,650 26,066 25,864 11,913 29,230 29,170 52,758 53,866 25,847 82,330 93,100 1,602 1,595 658 2,100 2,100 1,592 1,178 492 1,850 1,850 2,208 2,216 929 3,360 3,360 2,140 1,524 708 2,400 2,430 6,555 15,360 8,000 8,000 6,500 798 1,300 774 123,771 127,266 52,724 156,960 167,660 492,774 497,342 221,897 538,900 548,890 557 271 156 5,000 5,000 2,431 1,301 18- 7,000 6,500 59 1,763 2,602 1,858 7,000 6,000 153 202 72 2,600 2,500 4,963 4,376 2,068 21,500 20,000 2,886 2,435 2,006 5,000 5,000 8,724 257 45,000 15,000 13,000 1,887 2,300 4,425 6,000 6,000 46 751 1,876 152 4,000 4,000 14,248 6,914 51,583 30,000 28,000 1,239 567 1,650 1,650 4,103 4,449 1,426 5,500 5,500 1,647 1,510 1,042 3,000 3,000 5,750 7,198 3,034 10,150 10,150 5,487 5,188 5,900 4,305 833 798 1,300 774 6,320 5,986 7,200 5,079 R5509BUD SH005PIV 2011 CITY OF SHAKOPEE By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Final Budget Report Fiscal Period: 6 / 11 Budget Budget Level Of Rollup 7 21,760 22,970 1,494 2009 2010 4,080 Actual Actual Object Code /Description Amount Amount 6410 SOFTWARE - ANNUAL FEES 4,981 6,931 6425 EQUIPMENT RENT (IS FUND) 7,068 5,088 6430 BUILDING RENT (IS FUND) 7,044 8,700 6400 RENTALS 19,093 20,719 6470 DUESrFRAINING/TRAVEL 6,310 6,130 7/29/2011 10:04:01 Page- 2 6/3012011 2011 2012 YTD Final Proposed Actual Budget Budget 8,380 21,760 22,970 1,494 5,500 3,580 4,080 8,160 8,100 13,954 35,420 34,650 6472 CONFERENCE /SCHOOL/TRAINING 1,434 1,529 629 7,000 6,000 6475 TRAVEL/SUBSISTENCE 38 854 225 3,750 2,500 6480 DUES 261 529 715 1,000 1,000 6490 SUBSCRIPTIONS /PUBLICATIONS 30 33 232 400 400 6470 DUES7TRAINING/TRAVEL 1,763 2,946 1,801 12,150 9,900 6498 EXPENSE CHARGED BACK 6,242 6,210 6,310 6,130 6200 SUPPLIES AND SERVICES 58,379 54,349 72,441 122,730 113,909 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBTSERVICE 6840 DEBT SERVICE INTEREST 6000 EXPENDITURES 551,153 551,691 294,338 661,630 662,799 41 ENGINEERING 551,153 551,691 294,338 661,630 662,799 01000 GENERAL FUND 551,153 551,691 294,338 661,630 662,799 Engineering 2012 Budget 2012 2012 2012 2012 2012 2012 2012 411 412 413 419 5000 5500 Manageme Transportati ROW Eng Eng Object # Description nt County Proj on MGT Projects DevProjects Total 6002 Wages FT - Reg. 115,250 21,610 25,210 25,210 118,860 54,030 360,170 6005 Wages OT - Reg. 12,000 3,000 15,000 6015 Wages PT - Temp 3,030 3,030 6,060 6122 PERA 8,360 1,570 2,050 1,830 9,710 4,130 27,650 6124 FICA 8,830 1,650 2,160 1,930 10,240 4,360 29,170 6135 Health 93,100 93,100 6139 PEHP 2,100 2,100 6140 Life 1,850 1,850 6145 Dental 3,360 3,360 6170 Workers Comp 2,430 2,430 6180 Compensated Absences 8,000 8,000 6185 OPEB - Total Personnel 243,280 24,830 32,450 28,970 153,840 65,520 548,890 6202 Operating Supplies 5,000 5,000 6210 Office Supplies 6,500 6,500 6222 Motor Fuels & Lubricants 6,000 6,000 6240 Equipment Maintenance 2,500 2,500 6310 Attorney 5,000 5,000 6312 Engineering Consultants 3,000 10,000 13,000 6316 Equipment Maintenance 6,000 6,000 6327 Other Prof Services 4,000 4,000 6332 Postage 1,650 1,650 6334 Telephone 1,000 1,000 2,500 1,000 5,500 6336 Printing /Publishing 1,000 2,000 3,000 6352 Liability Insurance 4,305 4,305 6356 Auto Insurance 774 774 6410 Software 22,970 22,970 6425 Equipment Rent (IS FUND) 3,580 3,580 6430 Building Rent (IS FUND) 8,100 8,100 6435 Other Rent - 6472 Conf / School /Training 6,000 6,000 6475 Travel /Subsistence 2,500 2,500 6480 Dues 1,000 1,000 6490 Subscriptions /Publications 400 400 6498 Expenses Charged Back 6,130 6,130 Total Supplies & Services 97,409 - 10,000 1,000 4,500 1,000 113,909 6740 Capital Expenditures - Total $ 340,689 $ 24,830 $ 42,450 $ 29,970 $ 158,340 $ 66,520 $ 662,799