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HomeMy WebLinkAbout4.G. Facilities 2 / CITY OF SHAKOPEE 2012 GENERAL FUND BUDGET DIVISION: FACILITIES MISSION STATEMENT: To provide for the daily and long -term operation and preventative maintenance of government buildings. ACTIVITY: The Facilities Division budget provides for the operation and maintenance of City Hall and the Library. In addition, staffing provided through the Facilities budget also provides for operation and maintenance of the Fire Stations, Police Station, Public Works buildings, Community Center and Youth Building. Operating costs for these buildings as well as staff time are charged to the respective division budgets. Actual Actual Requested Requested 2009 2010 2011 2012 Expenditures $214,259 $190,740 $214,610 $460,320 Population 34,691 37,076 37,223 37,370 Expenditure /Capita $6.18 $5.14 $5.77 $12.32 Square feet maintained 266,651 266,651 266,651 264,308 Staff 2009 2010 2011 2012 Facilities Supervisor 1 1 1 1 Maintenance 2 2 2 2 Custodian 4 3 3 1 OBJECT DESCRIPTION: Description of line items: Personnel: Funding for wages and benefits for the above 4 full -time positions is divided between this budget and the facilities divisions of the various City Departments. The number of custodians has been reduced for 2012 due to the switch to a private custodial company for a majority of our buildings. Supplies: Office supplies ($500). Items used in daily care of City Hall and the Library, such as paper products, garbage bags, cleaning products ($6,500). Motor Fuels (6222): Fuel for 3 staff trucks ($2,800). Building Maintenance Supplies (6230): HVAC filters; lighting products; plumbing, electrical, and other repair supplies; miscellaneous building repair ($8,500). Professional Services: Building Maintenance (6315): Ongoing maintenance and operation of buildings including: mechanical service contracts for heating, cooling, and electrical; elevator service agreements; fire alarm and security system monitoring and testing; exterior window cleaning; lock, door, and glass replacement ($20,000). Other Professional Services (6320): Custodial Service for City Hall ($13,000) and Library ($20,000) Equipment Maintenance: Shop charges for vehicle maintenance ($5,250). Telephone (6334): Desk and Cell Phones for 3 employees ($1,000), Phone Service for the Library ($2,000). Insurance (6350): Property insurance for City Hall ($2,900) and the Library ($4,700). Liability and auto insurance for Facilities Division ($2,620). Utilities (6360): Water, sewer, natural gas, electricity, and storm sewer for City Hall ($30,500) and the Library ($41,200). Conferences /Schools /Training (6472) Registration fees for staff training ($500). Dues (6480): Boilers licenses ($100). Facilities 2012 Budget 2012 2012 2012 2012 0181 0182 0183 Object # Description Manage. Library City Hall Total 6002 Wages FT - Reg. $ 32,910 $ 16,000 $ 16,960 $ 65,870 6005 Wages OT - Reg. - 6122 PERA 2,390 1,160 1,230 4,780 6124 FICA 2,520 1,220 1,300 5,040 6135 Health 16,710 16,710 6139 PEHP 1,200 1,200 6140 Life 810 810 6145 Dental 1,920 1,920 6170 Workers Comp 3,440 3,440 6180 Compensated Absences 11,200 11,200 6185 OPEB - Total Personnel 73,100 19,490 110,970 6202 Operating Supplies 2,000 4,500 6,500 6210 Office Supplies 500 500 6212 Clothing / Uniforms 600 600 6222 Motor Fuels & Lubricants 2,800 2,800 6230 Building Maintenance 5,000 3,500 8,500 6240 Equipment Maintenance - 6315 Building Maintenance 22,000 22,000 44,000 6316 Equipment Maintenance 5,250 5,250 6327 Other Prof Services 20,000 13,000 33,000 6334 Telephone 1,000 2,000 3,000 6352 Liability Insurance 1,654 1,720 3,374 6354 Property Insurance 3,941 2,500 6,441 6356 Auto Insurance 505 505 6362 Electric Service 30,000 22,000 52,000 6364 Water 300 350 650 6365 Gas 10,000 7,500 17,500 6366 Sewer 300 370 670 6368 Storm 600 280 880 6410 Software 5,700 5,700 6425 Equipment Rent (IS FUND) 830 830 6430 Building Rent (IS FUND) 8,300 147,250 155,550 6435 Other Rent - 6472 Conf / School / Training 500 500 6475 Travel /Subsistence 500 500 6480 Dues 100 100 6620 Special Assessments - Total Supplies & Services 28,239 245,111 76,000 349,350 6740 Capital Expenditures - Total $ 101,339 $ 245,111 $ 95,490 $ 460,320 R5509BUD SH005P1V CITY OF SHAKOPEE 7/22/2011 12:46:24 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 6 / 11 Level Of Rollup 7 2009 2010 6/30/2011 2011 2012 Actual Actual YTD Final Proposed Object Code / Description Amount Amount Actual Budget Budget 01000 GENERAL FUND 18 FACILITIES 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 92,309 77,602 35,526 67,490 65,870 6005 OVERTIME -FT 547 443 437 500 6002 WAGES 92,856 78,045 35,963 67,990 65,870 6100 BENEFITS 6122 PERA 6,242 5,470 2,604 4,930 4,780 6124 FICA 6,502 5,357 2,436 5,200 5,040 6135 HEALTH 24,717 19,350 7,864 14,780 16,710 6139 POST EMPLOYMENT HEALTH PLAN 725 573 214 1,800 1,200 6140 LIFE /LTD 506 323 125 810 810 6145 DENTAL 1,016 822 310 2,880 1,920 6170 WORKERS COMPENSATION 4,613 2,996 1,109 3,240 3,440 6180 COMPENSATED ABSENCES 2,749 2,795 11,200 11,200 6185 OPEB 6,500 6100 BENEFITS 53,570 37,686 14,661 44,840 45,100 6001 WAGES & BENEFITS 146,426 115,730 50,624 112,830 110,970 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 3,278 2,504 2,199 5,600 6,500 6210 OFFICE SUPPLIES 68 221 500 500 6212 UNIFORMS /CLOTHING 374 1,000 600 6222 MOTOR FUELS & LUBRICANTS 1,539 1,800 1,217 3,300 2,800 6230 BUILDING MAINT SUPPLIES 3,299 1,827 1,656 3,500 8,500 6240 EQUIPMENT MAINTENANCE 463 240 116 1,500 6201 SUPPLIES & SERVICES 9,022 6,593 5,189 15,400 18,900 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 317 6315 BUILDING MAINT. 10,009 17,881 7,220 20,000 44,000 6316 EQUIPMENT MAINTENANCE 4,311 7,079 919 4,200 5,250 6327 OTHER PROF SERVICES 33,000 6300 PROFESSIONAL SERVICES 14,320 24,961 8,455 24,200 82,250 6330 COMMUNICATIONS 6332 POSTAGE 14 6334 TELEPHONE 693 685 233 1,000 3,000 6336 PRINTING /PUBLISHING 1 36 14 6330 COMMUNICATIONS 694 735 247 1,000 3,000 6350 INSURANCE 6352 LIABILITY 1,816 1,174 1,940 3,374 6354 PROPERTY 2,637 2,680 2,900 6,441 6356 AUTO 561 542 680 505 6350 INSURANCE 5,014 4,396 5,520 10,320 6360 UTILITY SERVICE 6362 ELECTRIC 19,958 20,274 7,423 27,250 52,000 6364 WATER 259 289 121 250 650 6365 GAS 8,116 7,192 3,402 11,850 17,500 R5509BUD SHOO5P1V CITY OF SHAKOPEE 7/22/2011 12:46:24 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page - 2 Fiscal Period: 6 / 11 Level Of Rollup 7 2009 2010 6/30/2011 2011 2012 Actual Actual YTD Final Proposed Object Code / Description Amount Amount Actual Budget Budget 6366 SEWER 306 301 84 370 670 6368 STORM 253 232 82 280 880 6360 UTILITY SERVICE 28,892 28,289 11,112 40,000 71,700 6400 RENTALS 6410 SOFTWARE - ANNUAL FEES 2,365 4,730 5,700 6425 EQUIPMENT RENT (IS FUND) 2,280 828 282 830 830 6430 BUILDING RENT (IS FUND) 6,960 8,832 4,176 8,300 155,550 6400 RENTALS 9,240 9,660 6,823 13,860 162,080 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE /SCHOOUTRAINING 15 500 500 6475 TRAVEUSUBSISTENCE 592 307 117 1,200 500 6480 DUES 45 70 68 100 100 6470 DUES/TRAINING/TRAVEL 652 377 185 1,800 1,100 6200 SUPPLIES AND SERVICES 67,834 75,009 32,012 101,780 349,350 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 214,260 190,740 82,635 214,610 460,320 18 FACILITIES 214,260 190,740 82,635 214,610 460,320 01000 GENERAL FUND 214,260 190,740 82,635 214,610 460,320 City of Shakopee Builidng Maintenance projects DRAFT FOR REVIEW 2012 WORK SESSIONS 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2C._ 2 2 2023 2024 2025 2026 2027 2028 ■st Year Roof 250,000 146,000 2001 replacement/insulate HVAC south 20,000 13,000 2004 replacement HVAC north 75,000 93,000 2008 replacement/duct /controls Boiler 100,000 1956 Lighting 100,000 1995 City purchase remodel Elevator upgrade 30,000 1995 City purchase remodel , Roof 300,000 2003 New HVAC 200,000 2003 New Boiler 75,000 2003 New Lighting 100,000 2003 New Roof 250,000 ea 1997 New HVAC 80,000 1997 New Boiler 75,000 1997 New Lighting 1997 New Elevator upgrade 40,000 1997 New Roof 250,000 170,000 2004 HVAC 50,000 1956 New S 4966 New Lighting 1956 New Roof 250,000 415,000 2002 replacement/insulate /skylights HVAC 75,000 49,000 2007 Lighting 1975 New Roof 300,000 2006 New HVAC 2006 New Boiler 2006 New Lighting 30,000 2006 New Roof 250,000 2003 New HVAC 200,000 2003 New Boiler 2003 New Lighting 2003 New Elevator upgrade - 40,000 , 2003 New Roof 300,000 1995 New Air Handlers _ 1995 New Boiler 100,000 1995 New Chiller Lighting 1995 New Elevator upgrade -- 69;090 1997 New Roof 2008 New HVAC 2008 New Boiler 2008 New Lighting 2008 New Slide 750,000 500,000 2008 Total slide replacement Pool liner 2000 Filter building 75,000 915,000 2000 pool bottom/filter media/plumbing $ 500,000 $ 350,000 $ 200,000 $130,000 $ 325,000 $ 365,000 $ 730,000 $ 300,000 $ - $ 300,000 $ 75,000 $215,000 $ 75,000 $ - $ • $ - $ 850,000