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HomeMy WebLinkAbout4.D. City Clerk q. CITY OF SHAKOPEE 2012 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public. GOALS: 1.Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2.Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: Cost Per Capita of departments expenditures: Actual Actual Requested Requested 2009 2010 2011 2012 Expenditures $290,216 $313,342 $327,180 $361,583 Population 34,691 37,076 37223 37,370 Expenditure /Capita $8.37 $8.45 $8.79 $9.68 Number of licenses issued 466 460 450 450 Records imaged 140,000 145,000 150,000 150,000 Staff 2009 2010 2011 2012 City Clerk 1 1 1 1 Deputy Clerk 1 1 1 1 Record Clerk 1 1 1 1 Receptionist (2 pt) 1.1 1.1 1.1 1.1 OBJECT DESCRIPTION: Description of lines items: Wages and Benefits (Full -Time and Permanent Part- Time): Full -time City Clerk, Deputy City Clerk, Records Clerk, and two part-time Receptionists. Wages Part-Time Temporary: Election Judges @ $8.75/hr for regular judges and @ $9.75/hr for head - judges for primary and general elections, $26,000. Communications: Printing and publishing $10,000. Rentals: Software -IT charges $9,500. Building Rent (IS FUND) $16,720. h: \2012 -2103 descripclerk(2) R5509BUD SHO05P1V CITY OF SHAKOPEE 7/22/2011 10:50:27 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page - 1 Fiscal Period: 6 1 11 Level Of Rollup 7 2009 2010 6/30/2011 2011 2012 Actual Actual YTD Final Proposed Object Code / Description Amount Amount Actual Budget Budget 01000 GENERAL FUND 13 CITY CLERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 161,701 171,094 80,801 171,130 173,180 6015 WAGES - PART TIME/TEMP 15,467 40,705 8,964 26,250 47,600 6002 WAGES 177,168 211,799 89,765 197,380 220,780 6100 BENEFITS 6122 PERA 11,954 13,271 6,508 14,290 16,000 6124 FICA 12,565 13,227 6,191 15,100 16,890 6135 HEALTH 23,031 24,042 12,856 34,260 38,720 6139 POST EMPLOYMENT HEALTH PLAN 844 881 373 1,200 1,200 6140 LIFE /LTD 730 591 259 930 930 6145 DENTAL 963 1,009 444 1,920 1,920 6170 WORKERS COMPENSATION 1,258 1,098 1,001 1,470 1,650 6180 COMPENSATED ABSENCES 4,182 3,066 6,700 6,700 6185 OPEB 3,700 6100 BENEFITS 59,227 57,184 27,632 75,870 84,010 6001 WAGES & BENEFITS 236,395 268,983 117,398 273,250 304,790 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 1,343 154 6210 OFFICE SUPPLIES 746 1,079 52 2,750 1,750 6201 SUPPLIES & SERVICES 2,089 1,233. 52 2,750 1,750 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 3,674 3,010 2,371 3,500 3,500 6314 COMPUTER SERVICES 740 295 800 6316 EQUIPMENT MAINTENANCE 187 850 850 6318 FILING FEES 46 211 99 250 250 6327 OTHER PROF SERVICES 4,403 96 200 200 6300 PROFESSIONAL SERVICES 9,051 3,612 2,470 5,600 4,800 6330 COMMUNICATIONS 6332 POSTAGE 6,239 2,032- 2,746 2,800 3,730 6334 TELEPHONE 192 115 37 280 280 6336 PRINTING /PUBLISHING 11,208 12,528 3,410 13,600 10,000 6330 COMMUNICATIONS 17,638 10,611 6,193 16,680 14,010 6350 INSURANCE 6352 LIABILITY 2,561 2,648 2,580 2,273 6350 INSURANCE 2,561 2,648 2,580 2,273 6400 RENTALS 6410 SOFTWARE - ANNUAL FEES 6,530 6,600 3,940 7,880 9,500 6420 EQUIPMENT RENT 415 390 450 750 6430 BUILDING RENT (IS FUND) 13,920 17,652 8,358 16,720 16,720 6435 OTHER RENT 115 170 85 120 240 6400 RENTALS 20,981 24,811 12,383 25,170 27,210 6470 DUES/TRAINING/TRAVEL 6472 CONFERENCE /SCHOOL/TRAINING 454 1,213 320 650 750 R5509BUD SHOO5P1V CITY OF SHAKOPEE 7/22/2011 10:50:27 By Co, Div (pb), Object (1 Yr Bdgt) - Portrait Budget Report Page - 2 Fiscal Period: 6 / 11 Level Of Rollup 7 2009 2010 6/30/2011 2011 2012 Actual Actual YTD Final Proposed Object Code / Description Amount Amount Actual Budget Budget 6475 TRAVEL/SUBSISTENCE 762 121 277 400 400 6480 DUES 235 95 95 100 100 6490 SUBSCRIPTIONS /PUBLICATIONS 50 15 52 6470 DUES/TRAINING/TRAVEL 1,501 1,444 743 1,150 1,250 6200 SUPPLIES AND SERVICES 53,821 44,359 21,841 53,930 51,293 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 5,500 6700 CAPITAL OUTLAY 5,500 6800 DEBT SERVICE 6000 EXPENDITURES 290,216 313,342 139,238 327,180 361,583 13 CITY CLERK 290,216 313,342 139,238 327,180 361,583 01000 GENERAL FUND 290,216 313,342 139,238 327,180 361,583 Clerk 2012 Budget 2012 2012 2012 2012 2012 0131 0132 0133 0134 Object # Description Mgt Elections Licenses Imaging Total 6002 Wages FT - Reg. $ 151,250 $ 9,630 $ 7,500 $ 4,800 $ 173,180 6015 Wages PT - Temp 21,600 26,000 47,600 6122 PERA 12,540 2,580 530 350 16,000 6124 FICA 13,220 2,730 570 370 16,890 6135 Health 38,720 38,720 6139 PEHP 1,200 1,200 6140 Life /LTD 930 930 6145 Dental 1,920 1,920 6170 Workers Comp 1,650 1,650 6180 Compensated Absences 6,700 6,700 6185 OPEB - Total Personnel 249,730 40,940 8,600 5,520 304,790 6202 Operating Supplies' - 6210 Office Supplies 1,600 100 50 1,750 6240 Equipment Maintenance - 6310 Attorney 3,000 100 400 3,500 6314 Computer Services - - 6316 Equipment Maintenance 300 550 850 6318 Filing Fees 250 250 6327 Other Prof Services 200 200 6332 Postage 2,700 1,000 30 3,730 6334 Telephone 280 280 6336 Printing /Publishing 10,000 10,000 6352 Liability Insurance 2,273 2,273 6410 Software - Annual Fees 9,500 9,500 6420 Equipment Rent 750 750 6430 Building Rent (IS FUND) 16,720 16,720 6435 Other Rent 240 240 6472 Conf / School / Training 600 150 750 6475 Travel /Subsistence 400 400 6480 Dues 100 100 Total Supplies & Services 48,473 1,440 430 950 51,293 6740 Capital Expenditures 5500 5,500 6/17/2009 Total $ 298,203 $ 42,380 $ 9,030 $ 11,970 $ 361,583