HomeMy WebLinkAbout10.E.3. Revised CSAH 18 Bituminous Trail � QV��S�. a�.
CITY OF SHAKOPEE ' �• E. 3.
Memorandum
TO: Mayor &City Council
Mark McNeill, City Administrator
FROM: Jeff Weyandt, Assistant City Engineer
SUBJECT: CSAH 18 Bituminous Trail
DATE: August 8, 2012
ACTION SOUGHT:
Authorize the appropriate City officials to execute a Cooperative Agreement far
construction of a bituminous trail along the west side of CSAH 18, north of CSAH 16.
Award a contract to Valley Paving, Inc. for the CSAH 18 Trail Improvements. Approve a
15% contingency amount on this project for use by the City Engineer in authorizing
change orders or quantity adjustments.
INTRODUCTION:
Staff is requesting approval of a Cooperative Agreement with Scott County to construct a
bituminous trail along the west side of CSAH 18, north of CSAH 16. In addition, staff is
requesting award of a contract to Valley Paving, Inc. to construct the improvements.
BACKGROUND:
The approved Scott County Transportation Improvement Plan includes $15,000.00 for a
trail along CSAH 18, north of CSAH 16. The County did contribute $75,000 to the first
phase of the trail construction south of CSAH 16. The City received two quotes of
$55,915.01 and $99,960.00. The low quote was submitted by Valley Paving, Inc.
Attached is a Cooperative Agreement with the County in which they agree to fund
$15,000.00 of the improvements. The remaining costs will come from the Capital
Improvement fund. Once constructed, the City will be responsible for maintenance of the
trail.
ALTERNATIVES:
1. Authorize the appropriate City officials to execute a Cooperative Agreement far
construction of a bituminous trail along the west side of CSAH 18, north of
CSAH 16.
2. Award a contract to Valley Paving, Inc. for the CSAH 18 Trail Improvements.
3. Approve a 15% contingency amount on this project for use by the City Engineer
in authorizing change orders or quantity authorizations.
4. Do not authorize the agreement and do not award a contract at this time.
5. Table for additional information.
BUDGET IMPACT:
The City portion of the project will be paid from the Capital Improvement Fund. This
project is included in the current CIP.
RECOMMENDATION:
1. Authorize the appropriate City officials to execute a Cooperative Agreement for
construction of a bituminous trail along the west side of CSAH 18, north of
CSAH 16.
2. Award a contract to Valley Paving, Inc. for the CSAH 18 Trail Improvements.
3. Approve a 15% contingency amount on this project for use by the City Engineer
in authorizing change orders or quantity adjustments.
RELATIONSHIP TO VISIONING:
This supports Goal E: Deliver effective and efficient public services by a staff of well-
trained, caring, and professional employees.
ACTION REQUESTED:
1. Authorize the appropriate City officials to execute a Cooperative Agreement for
construction of a bituminous trail along the west side of CSAH 18, north of
CSAH 16.
2. Award a contract to Valley Paving, Inc. for the CSAH 18 Trail Improvements.
3. Approve a 15% contingency amount on this project for use by the City Engineer
in authorizing change orders or quantity adjustments.
�Z���
��� 'v
Jeff Weyandt, P.E.
Assistant City Engineer
Jw��
EtiGR'_01IPROJECTS CSAH13-TRAIL�WORD�AW'ARD-CON'iRACT-AUTHORIZE-COOPERATIVE-AGREE�ffNT-2012
CP 18-14
County of Scott
City of Shakopee
CONSTRUCTION COOPERATIVE AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2012,
by and between the City of Shakopee, a body politic and corporate under the laws of the State
of Minnesota, hereinafter referred to as the "City " and the County of Scott, a body politic and
corporate under the laws of the State of Minnesota, hereinafter referred to as the " County ".
RECITALS:
A. The City and the County seek to provide a 1700 foot trail connection on the west side of
CH 18 north of CH 16, as shown on the City Engineer's plans for the "Project".
B. This Project is in conformance with the County trail cost participation policy.
C. The above described Project lies within the corporate limits of the City of Shakopee.
D. The City Engineer has prepared an engineer's estimate of quantities and unit prices of
material and labor for the above described Project and an estimate of the total cost for
contract work in the sum of one hundred thousand dollars and no cents ($100,000).
E. A copy of said estimate (marked Exhibit "B") is attached hereto and made a part hereof.
F. It is contemplated that said improvement work shall be carried out by the parties hereto
under the provisions of Minn. Stat. Sec. 162.17, subd. 1.
IVOW, THEREFORE, IT IS HEREBY AGREED:
1. The City or its agents shall advertise for bids for the work and construction of the aforesaid
Project, receive and open bids pursuant to said advertisement and enter into a contract with the
successful bidder at the unit prices specified in the bid of such bidder, according to law in such case
provided for cities. The City will submit the form contract, including the plans and specifications
prepared by the City or its agents, to the County as they are available but prior to bid opening. The
City shall administer the contract and inspect the construction of the contract work for the Project at
the sole cost of the City. The County Engineer shall cooperate with the City Engineer and his staff at
their request to the extent necessary.
2. The County shall reimburse the City, as the County's full and complete share of the
construction cost of the contract work for said Project, a lump sum in the amount of Fifteen thousand
dollars and no cents ($15,000).
CP 18-14
County of Scott
City of Shakopee
3. The County shall reimburse the City Treasurer the County's lump sum share of the
construction and engineering costs during the calendar year the Project is programmed in the Scott
County 10-Year Transportation Improvement Plan (TIP). Reimbursement shall be made after the
Project has been awarded and promptly upon receipt of an invoice from the City during said calendar
year.
4. The City Engineer shall prepare monthly progress reports as provided in the specifications. A
copy of these reports shall be furnished to the County Engineer each month.
5. In the event that a dispute arises, the County and the City agree that all disputes between
them arising out of or relating to this Agreement shail be submitted, upon agreement of both parties,
to mediation, with the cost being shared equally.
6. Since each party recognizes each other as a political subdivision of the State of Minnesota,
each party shall maintain general liability and automobile liability coverage protecting itself, its
officers, agents, employees and duly authorized volunteers against any usual and customary public
liability claims to the limits prescribed under Minn. Stat. Sec. 466.04 and Workers' Compensation and
shall be in accordance with the Minnesota statutory requirements. Said policies shall be kept in effect
during the entire term of this Agreement.
7. All records kept by the City and the County with respect to the Project shall be subject to
examination by the representatives of each party. All data collected, created, received, maintained or
disseminated for any purpose by the activities of the City or County pursuant to this Agreement shall
be governed by Minnesota Statutes Chapter 13, as amended, and the Minnesota Rules implementing
such Act now in force or hereafter adopted.
8. The City shall, at its own expense, remove and replace all County owned signs that are within
the construction limits of this Project.
9. The City shall maintain the trail improvement at its cost for the life of the improvement. Any
snow/ice removal shall also be the responsibility of the City.
10. A County permit shall be obtained by the City for the proposed work.
CP 18-14
County of Scott
City of Shakopee
11. Neither the County, its officers, agents or employees, either in their individual or official
capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or
cause of action of any kind or character arising out of, allegedly arising out of or by reason of the
performance, negligent performance or nonperformance of the described maintenance, restoration,
repair or replacement work by the City, or arising out of the negligence of any contractor under any
contract let by the City for the performance of said work; and the City agrees to defend, save and
keep said County, its officers, agents and employees harmless from all claims, demands, actions or
causes of action arising out of negligent performance by the City, its officers, agents or employees.
12. It is further agreed that neither the City, its officers, agents or employees, either in their
individual or official capacity, shall be responsible or liable in any manner to the County for any claim,
demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by
reason of the performance, negligent performance or nonperformance of the described maintenance,
restoration, repair or replacement work by the County, or arising out of the negligence of any
contractor under any contract let by the County for the perFormance of said work; and the County
agrees to defend, save and keep said City, its officers, agents and employees harmless from all
claims, demands, actions or causes of action arising out of negligent performance by the County, its
officers, agents or employees.
13. It is further agreed that each party to this Agreement shall not be responsible or liable to the
other or to any other person or entity for any claims, damages, actions, or causes of actions of any
kind or character arising out of, allegedly arising out of or by reason of the performance, negligent
performance or nonperFormance of any work or part hereof by the other as provided herein; and each
party further agrees to defend at its sole cost and expense any action or proceeding commenced for
the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of
perFormance of its own work as provided herein.
14. It is further agreed that any and all employees of the City and all other persons engaged by the
City in the performance of any work or services required or provided herein to be performed by the
City shall not be considered employees, agents or independent contractors of the County, and that
any and all claims that may or might arise under the Worker's Compensation Act or the
Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while
so engaged and any and all claims made by any third parties as a consequence of any act or
omission on the part of said City employees while so engaged shall be the sole responsibility of the
City and shall not be the obligation or responsibility of the County.
CP 18-14
County of Scott
City of Shakopee
Any and all employees of the County and all other persons engaged by the County in the
performance of any work or services required or provided for herein to be performed by the County
shall not be considered employees, agents or independent contractors of the City, and that any and
all claims that may or might arise under the Worker's Compensation Act or the Unempioyment
Compensation Act of the State of Minnesota on behalf of said County empioyees while so engaged
and any and all claims made by any third parties as a consequence of any act or omission on the part
of said County employees while so engaged in any of the work or services provided to be rendered
herein shall be the sole responsibility of the County and shall not be the obligation or responsibility of
the City.
15. The provisions of Minn. Stat. Sec. 181.59 and of any applicable local ordinance relating to Civil
Rights and discrimination and the affirmative action policy statement of Scott County shali be
considered a part of this Agreement as though fully set forth herein. See Exhibit "A".
16. Pursuant to Minn. Stat. Sec. 16C.05, subd. 5 (2007), the books, records, documents, and
accounting procedures and practices of the County and City pursuant to this Agreement shall be
subject to examination by the County, City and the State Auditor. Complete and accurate records of
the work perFormed pursuant to this Agreement shall be kept by the County and City for a minimum of
six (6) years following termination of this Agreement for such auditing purposes. The retention period
shall be automatically extended during the course of any administrative or judicial action involving the
County or the City regarding matters to which the records are relevant. The retention period shall be
automatically extended until the administrative or judicial action is finally completed or until the
authorized agent of the County or City notifies each party in writing that the records no longer need to
be kept.
17. The laws of the State of Minnesota shall govern all questions and interpretations concerning
the validity and construction of this Agreement and the legal relations between the parties and
performance under it. The appropriate venue and jurisdiction for any litigation hereunder will be
those courts located with the County of Scott, State of Minnesota. Litigation, however, in the federal
courts involving the parties shall be in the appropriate federal court within the State of Minnesota.
18. In the event any provision of this Agreement shall be held invalid and unenforceable, the
remaining provisions shall be valid and binding upon the parties unless such invalidity or
non enforceability would cause the Agreement to fail its purpose. One or more waivers by either
party of any provision, term, condition or covenant shall not be construed by the other party as a
waiver of a subsequent breach of the same by the other party.
CP 18-14
County of Scott
City of Shakopee
19. The County's Authorized Agent for the purpose of the administration of this Agreement is
Maria A. Heller, Supervisor, Admin Services, or her successor. Her current address and phone
number are Scott County Highway Department, 600 Country Trail East, Shakopee, MN 55352, (952)
496-8369.
The City's Authorized Agent for the purpose of the administration of this Agreement is Bruce
Loney, City Public Works Director, or his successor. His current address and phone number is 129 S
Holmes Street, Shakopee, MN 55379, (952) 233-9300. Any change in name, address, or telephone
shall be noticed to the other party.
CP 18-14
County of Scott
City of Shakopee
IN TESTIMONY WHEREOF, The parties hereto have caused this Agreement to be executed
by their respective duly authorized officers as of the day and year first above written.
CITY OF SHAKOPEE
(SEAL)
By And
Brad Tabke, Mayor Mark McNeill, City Administrator
Date Date
COUNTY OF SCOTT
ATTEST:
By By
Gary L. Shelton, County Administrator Thomas J. Wolf, Chair of Its County Board
Date Date
Upon proper execution, this Agreement RECOMMEND FOR APPROVAL:
will be legally valid and binding.
sy By
Pat Ciliberto, County Attorney Mitchell J. Rasmussen, County Engineer
Date Date
APPROVED AS TO EXECUTION:
By
Pat Ciliberto, County Attorney
Date
http://tcamscoop/div/CommunitySvcs/contracts/PDProjectContracts/CP 18-14_CH 18 Trail Connection Agreement_Shakopee.doc
EXHIBIT A
P�LICY STATE�VIENT
It is the p�licy �f��t�tt County Govarnrnent to provid� Ec�ual Qppc�rtur�ity ta all employees and
appiicant� fc�r empl�yment ir� accordance wsth all applic���e �gaal En,ploymert Opportunity
la4�rs, d�rectives, anc� regulatians of Federal, State, and IQCaI governing bodie� c�r a�encies
th�r�af, incl�di�g Minnesata St�t�rt�s, �ha�ter 363_
Sc�tt Gour,ty will not engage in any�mpl�yme�� practices�rihich discrim�nate against or
h�r�ss any employee or applicant#c�r er�np�ayrr�nt b�c��se of race, colar, creed, religi�n,
natianaf Qrigin, sex, disability, a�e, r�artial statt�s, sexual orientation, ar sta�us with r�g�rd t�
ptibiic assistance. Such empioy�ent practices incl��e, but are nvt limited :o, the fc�lEc���ving;
hir�ng, �pgrading, demotian, transf�r, r�;rui��ent or re�r�itment advertisinc, sel�fian; layc�f�,
disciplinary action, terminatic�n, r���s�f pay€�r other fa�ms of compens�tion, and s�le�tic�n f�r
trafning, inciuding apprenti���hi�.
Fur#her, Scatt County f�l1y s��}��rts incorpc�r�tion af nandiscriminatian rules �r�d r�g�.�laii�rs
into cQntracts and wifl camr-��t the n�cessary time and resaurces ta achf�v�the g�als �f Eq�aai
Em�loyment �7ppt�rt�n€ty.
Ar�y emplayee cf the �aunt��who ciees not comply with the Eq�al �rr�pl��rnent �pp�rt�nity
Poi�cies an� Prac�dur�s s�t forth in this Statem�nt and Plar wi�1 be �t��j�ri fo disciplinary
action. Any subcdntr�ct�r of the County not cQmplying �vith all app€ic��le Equal Employment
Op�artuni�� lav��s, d"€re�c#ives, and regulations of Federal, Stat�, anc� 3�ca! gov�rr:ing bodies or
a�enci�s #h�reof, incl�ding 149innesQta Statutes, Chapt�r 3��, tivill be subject to appropriate
cor�tr�c#ual ��nct�ons.
���it Gounty has designat�d the Employee P.e[atic�ns Direct�r as the manager of the Equa1
apportunity Pragram. These r�sponsibii�#ies wi�l irrcl�d� monitoring all Equal Empipym�nt
{�pp�rtunity activities and reparting tF�e effecti�rer�ess €�f#his prograr�, as required by Feder�3,
�ta=e, and locai �gencies_ Th� Scott�a�r���Adrninistrator will receive and review reports �n
tl�e progress of the program. If a�y �rr�p��ye� ar a�pl�cant for employment beli�v�s h� c�r she
ha� �een ciiscriminated a��inst, please c��t��t tl�� �cc�tt �ounty Employee Relatio�s Qir��t�r,
�cott Caunty �mpfQye� R�3at�c�ns, ��v�r�rn�nt Ce�ter Room 201, 20� Fa4�rth Aven���#��t.
Shakopee, Prlinnesota 55379�122Q, ��r calC (�5�} 4��-8103.
�'p � �
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���i �)'.r f d" ' '../i a% .-�.�..�-.._.. £��T � 7 � � 1
� a� f �,..- c_—� 1 l.��� �
r=:
Gary Li S�ei�c�n � ate Thamas J. �1Volf Date
Scatt C�ur�ty�dmini�trator Gl�air, Baard c�f Carn�issi�ne�s
2012 CSAH 18 Trail Improvements - Exihibit B
Estimated
No. Item lJnits c2�a�c�c. linit Price Total Price
1 MOBILIZATION(5%MAX) L.S. 1 S3,000 $3,000
2 TRAFFIC CONTROL L.S. 1 5?,000 52,000
3 EROSION CONTROL L.S. 1 53,000 53,000
4 COMMON EXCAVATION L.S. 1 S 15,000 �I5,000
5 CLASS 5 AGGREGATE(MN/DOT 2211) TON 780 S13 �14,040
6 BITUMINOUS WEARING COURSE(SPWEB240B) TON 300 S75 $22,500
7 SEED AND EROSION CONTROL BLANKET L.S. 1 S10,000 $10,000
TOTAL $69,540
��
SHAKOPEE
CObIMISNI'IY PRIIJF_SliJC'E IR�
l��� � a 3
CITY OF SHAKOPEE
Mentorandunt
.
TO: Mayor & City Council
Mark McNeill, City Administrator
FR01�1: Jeff Weyandt, Assistant City Engineer
SUBJECT: CSAH 18 Trail Extension
DATE: August 8, 2012
ACTION SOUGHT:
Information Only
INTRODUCTION:
On Thursday, August 2"d, 2012 staff solicited quotes for the construction of a trail on the west
side of CSAH 18. If we receive the quotes by Wednesday, August 8, 2012, there will be a memo
on the table regarding this project. If not, it will be on the August 13t" Agenda.
Attached are the proposed plans for this project.
��
�
eff Weyandt, P.E.
Assistant City Engineer
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REVISIONS I hereby certify that this plan, specification. or report eras preprint:f b 7
T phllibll CR18 TRAIL IMPROVEMENTS rnoVe Mer 17w I MirneL du a l lY Lk.""d P ."'n DESIGNED BY ..1.1Y1 DATE: AUGUST 2012
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• , JEFFREY J. WEYANDT
COMIUNEIY PRIESSINCE VW Date PV 74‘) / ';), Lic. No. 41342 CHECKED BY: JJW SHEET: 2 OF 4
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CR18 TRAIL IMPROVEMENTS
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' JEFFREY J. WEYANDT
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Dote Lic. No. 41342 CHECKED BY: JJW SHEET 3 OF 4
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T PlaiAll REVISIONS 1 h^ �y ae tif that this P lan, , o report was P repared b m.
C R 18 TRAIL IMPROVEMENTS o< and - 1n direct supsrvl.lon and that l an, a dul Licensed Profeeston
E ngineer under the laws of the State of Minnesota.
9 DESIGNED BY: JJW DATE: AUGUST 2012
o ®I��j �j r + • '• DRAWN BY RTH PROJECT #: 2011 -5
s� � STA 56 +50 TO STA 61+85 6r + J I 1 JEFFREY J. WEYANDT
Date / !r, Lic. No. 41342 CHECKED BY: JJW SHEET: 4 OF 4