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HomeMy WebLinkAbout5.F.2. Approval of Minutes: May 03, 2011 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA MAY 3, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Looney, Public Works Director /City Engineer; Jamie Polley, Parks, Recreation and Natural Resource Director; and Julie Linnihan, Finance Director. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said staff had no changes to the agenda. Clay/Punt moved to approve the agenda. Motion carried 5 -0. In the Mayor's report Mayor Schmitt said he met with Dave Menden, County Commissioner, regarding the 169/69 improvements and the 17/42 improvements. Mayor Schmitt also attended the Rotary Reading for 780 1 " grade students that was held at the High School. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Mr. McNeill asked to remove 5.A.1, Award Contract for 2011 Street Reconstruction, Project No. 2011 -1, Resolution No. 7096 and 5.A.3., Approve C.R. 101 Special Lighting District Agreement with Shakopee Public Utilities to provide Council with more information. Lehman/Heitzman moved to approve the Consent Agenda with the removal of 5.A.1. and 5.A.3. McNeill read the Consent agenda. Motion carried 5 -0. Lehman/Heitzman 1. offered Resolution No. 7097, A Resolution Accepting Bids on the 2011 Bituminous Overlay, Project No. 2011 -2, and moved its adoption. 2. Approve a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve a motion determining that the existing overhead power lines on CSAH 17 & CSAH 42 to be located shall be placed underground, from Blue Heron Trail to approximately 700 feet south of C.R. 42, and then remain overhead to south project limits and as shown on SPU drawing labeled "OH/UG RELOCATION ". (Motion carried under the Consent Agenda) (CC Document No. 494) Lehman/Heitzman offered Ordinance No. 845, Fourth Series, an Ordinance of the City of Shakopee, Minnesota, Amending City Code Section 6.28 Subdivision 6 Relating to Prohibited Pawn Shop Transactions, and moved its adoption. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the release of the blanket easement over Lot 5, Block 2, and Hennen's 2 nd Addition. (Motion carried under the Consent Agenda) Official Proceedings of the May 3, 2011 Shakopee City Council Page -2- Lehman/Heitzman moved to direct staff to prepare a purchase agreement for the selling of surplus historic bricks in an amount of $75.00 to Roger Hensen for use at 904 2nd Avenue East. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to grant Tom Sheveland full -time, regular status as a Community Service Officer. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the hiring of Jesse Wilson as a full -time mechanic, at Step 1 (21.19 per hour) of the current union contract, contingent upon the successful completion of a pre- employment physical and drug test and subject to a one -year probationary period. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the bills in the amount of $339,857.85 and electronic transfers in the amount of $517,196.23 for a total of $857,054.08. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of April 19, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to set a hearing for Tuesday, June 17, 2011 at 7:00 p.m., or thereafter, to review the actions of Valley Liquor, Inc., Top Star Market Inc., Canterbury Concessions, Inc., Tokyo Sushi Grill & Restaurant Inc., Snover BBQ LLC dba Dickey's Barbecue Pit, Fraternal Order of Eagles #4120, Bretbecca Inc. dba Pullman Club, and Magnum Management Corporation dba Valleyfair. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. Denny Barlow, Event Coordinator for the Race for Hunger. His organization is sponsoring a food shelf fund raiser for the CAP Agency at Raceway Park on 06/03/11. Mr. Barlow said he is looking for Council support to promote the cause. Mayor Schmitt asked staff to post the information on the City's website as well as run commercials on the City's cable access channel for the event. Mayor Schmitt asked to discuss items removed from the Consent Agenda. Bruce Loney, Public Works Director /City Engineer, presented Council with the Awarding Contract for the 2011 Street Reconstruction, Project No. 2011 -1 (5.A.1.) Mr. Loney said the item was pulled from the Consent Agenda because Council did not have time to review the information placed on the table. Mr. Loney said that on May 3, 2011, a bid opening was held for the 2011 Street Reconstruction Project. There were six bids and the low bidder was Chard Tiling & Excavating, Inc. with a bid of $3,124,841.58. Lehman/Clay 1. offered Resolution No. 7096, A Resolution Accepting Bids from Chard Tiling & Excavating Inc. on the 2011 Street Reconstruction, Project No. 2011 -1, and moved its adoption. 2. Approved a 5% contingency amount on this project for use by the City Engineer in authorizing change orders or quantity adjustments on this project. Motion carried 5 -0. Official Proceedings of the May 3, 2011 Shakopee City Council Page -3- Mr. Loney presented Council with the Approval of the C.R. 101 Special Lighting District (SLD) Agreement (5.A.3) Mr. Loney said it was pulled from the Consent Agenda because Council did not have enough time to review the additional information placed on the table. Mr. Loney said the agreement was approved at the May 2, 2011 SPUC meeting. The agreement covers the C.R. 101 lights from Fillmore Street to and including the Mill Pond Bridge. The agreement was revised to include the six lights on the CR 101 Mill Pond Bridge and as shown on Exhibit C. of the agreement. Clay/Heitzman moved to authorize the appropriate city officials to execute the C.R. 101 Special Lighting District agreement from Fillmore Street to and including the Mill Pond Bridge. Motion carried 5 -0. Mayor Schmitt asked for Council liaison reports. Cncl. Lehman said he attended the Derby Days meeting. He said the parade route has been changed this year due to street reconstruction that will take place on 10 Avenue. He also said the Shakopee Jaycees will be taking over the Taste of Shakopee this year. Cncl. Clay said he attended the Shakopee Public Utilities Commission meeting. He said SPUC has hired a new Marketing Director and Customer Relations person. He also reminded residents that starting on May 1 st there is a sprinkling ban in place. Cncl. Heitzman attended the school board meeting. He said the school board has hired a company to aid in the hiring of a new Superintendent. He also said the school board approved the 2011 -2012 preliminary budget. Cncl. Punt said she had nothing to report because she was unable to attend the Transportation meeting. Michael Leek, Community Development Director, said he was able to attend the Transportation Review Board meeting. Discussed was a suburban transit budget cut at the state level. Jamie Polley, Parks, Recreation and Natural Resources Director, presented Council with the Plans and Specifications for Greenfield East/Park Meadows Park and Authorization to advertise for Bidding, Resolution No. 7095. Ms. Polley said that at the last Council meeting Council approved a final schematic design which included one baseball field, one soccer field, playground, hockey rink, pleasure skating area, sand volleyball, horseshoes and picnic shelter /warming house. In addition the City Council directed the design to include a separate half court basketball court and smaller open air shelter. Ms. Polley said that the playground construction is not part of the construction bid and staff is working with a few consultants to design possible playground plans. Ms. Polley said the CIP allocation for the project is $675,000.00 and outlined the main components which does not include the $120,000 in costs for building construction for the restroom /warming building. Ms. Polly said from the amended total and 10% contingency equals $505,874 construction bid total. She explained additional items not included in the construction budget estimate to keep the park within budget and they can be included in the bid as add alternates. She listed the add alternates for Council. She recommended including the add alternatives in the bid bust as deducts. She also outlined the timeline of the project. Official Proceedings of the May 3, 2011 Shakopee City Council Page -4- Mr. Stuart Krahn, Boonestroo, consultant, recommended bidding with deduct alternates versus add on alternates and explained the difference. Clay moved to table for further investigation for two baseball fields since the needs of the City are for additional baseball fields. Motion died for lack of a second. Lehman/Heitzman offered Resolution No. 7095, A Resolution of the City of Shakopee Approving Plans and Specifications for Greenfield East/Park Meadows Park, and moved its adoption, and authorized advertising for bids using deduct alternates, as recommended by the consultant. Discussion followed. Cncl. Punt praised Ms. Polley for all of the hard work she has put into this project. Mayor Schmitt asked for a vote on the motion. Motion carried 4 -1 with Cncl. Clay opposing. Ms. Polley presented Council with the Riverside Fields /Riverside Bluffs Park Schematic Design. Ms. Polley said the Riverside Bluffs and Riverside Fields developments worked with the City to dedicate a larger piece of property to the City to satisfy their park dedication requirements. The City was also working with the developer to the west of the proposed park property to dedicate land adjacent to the parkas part of their park dedication making the park an 8 -10 acre park. The development to the west has not taken place so the City currently does not own the westerly parcel of the proposed park. Ms. Polley said it has been the plans of the City to develop the Riverside Fields /Riverside Bluffs Park into a larger active use neighborhood park which includes ball fields, soccer fields, lighted hockey rink, warming house/bathroom and off street parking. The initial designs were developed by Bonestroo based on facility usage, growth and long term visioning. Staff sought neighborhood feedback to help refine the plans. The concept plan placed a majority of the amenities on the current City owned parcel. During the neighborhood meeting, suggestions to move the hockey rink and add tennis courts were suggested. Ms. Polley said that the needs of City growth and neighborhood feedback were taken into consideration with a revised schematic design. Schematic design Concept Al with a realigned channel and Concept A2 with existing channel was presented to the Park and Recreation Advisory Board (PRAB) on March 28 and April 1 Ith. The PRAB directed staff to bring back a plan that moved the hockey rink and shelter back to the eastern side so that it would be built. The PRAB also requested that the basketball court be placed in the hockey rink as a cost reduction. The PRAB ultimately recommended approving Concept A2 as the Final Schematic Design with two design change recommendations. They are labeling the fields on the western future parcel as "Athletic Use" so that the City has the ability to determine what amenities are going to be placed on the parcel and increase the western parking lot from 20 to 40 stalls if athletic use facilities are constructed. Ms. Polley said the park would be developed in phases. Phase I would include the playground equipment at a cost of $75,000. Construction estimate for Phase II is approximately $409,928. Official Proceedings of the May 3, 2011 Shakopee City Council Page -5- Heitzman/Clay moved to approve the Final Schematic Design A2 for the park site in Riverside Fields and Riverside Bluffs, with any changes or modifications as Council see fit and direct staff to complete Phase I in 2011 (playground) and prepare for construction of Phase II in 2012. Motion carried 5 -0. Kristin Budija, Riverside Bluffs, asked why there was no public comment taken before the action was taken tonight. Mayor Schmitt said that all public comments were taken at the PRAB meeting on April 11 t '. Mayor Schmitt invited comments from the public. Ms. Budija said that she and a few of the other neighbors would like to see some cost saving changes done to the design such as eliminating one of the two tennis courts and replacing it with the basketball court so it's not shared in the hockey rink. She also said she didn't see a need for a warming house /restroom facility. Andy Hingeveld, Planner for Scott County, presented Council with the Scott County Regional Trail Route. Mr. Hingeveld said that at the February 8, 2011 City Council workshop, the Scott County regional trail master plan was presented. At that meeting Scott County staff outlined the Scott West Regional Trail Master Plan. From the meeting the Council indicated they would be open for a trail on Holmes Street with preference that there be no physical barriers. Since February County staff has had an open house and met with their Citizen Design Team. Mr. Hingeveld was present along with Mark Themig, Scott County Park Planner, to present to Council the maps of the concept routes along with signage for bicycle boulevard. Mr. Hingeveld said the City's Design Team prefers the Holmes St. option. Mr. Hingeveld discussed the goals, vision, plan and design options for the project. He provided Council with deign concepts. 1. Option B — (Spencer /Holmes Street) or Mr. Hingeveld said County Staff and the Citizen Design Team are recommending Alt. 1 — option B (Holmes Street) as the preferred route. The other option was Option C (Marystown/Vierling /C.R. 69. Mr. Themig discussed the residential concerns that came up at the open house meeting. He also discussed what the next steps are and gave a timeline of five to 10 years before the trail would be implemented. Mayor Schmitt asked if anyone in the audience wished to speak. Mark Preimesberger, 701 Holmes St., said he had a petition signed by 23 residents on Holmes Street who do not want Holmes Street designated as part of the Scott West Regional Trail, Peggy Kohl, 714 Holmes St., advised Council that she has safety concerns for the Holmes Street residents as well as the bicyclist who would be using the trail. She also stated that she is concerned about the value of her home if Holmes Street became a regional trail. Peggy Philipp, 969 Holmes St., also had safety concerns for vehicle drivers and bicyclists if the Holmes Street was designated as the regional trail. She asked if there could be bicycle safety classes offered so cyclists know the rules of the road. Official Proceedings of the May 3, 2011 Shakopee City Council Page -6- Bernie Bauman, 858 Holmes St., asked that the Council look at other alternatives for the regional trail such as option C (MarystownNierling/C.R.69). Dennis Welter, 966 Holmes St., said he also has safety concerns and would like Council to consider and alternate route. Paul Ruthenbeck, 1120 Dakota St. and owner of the bicycle shop on Holmes St., said he welcomes the regional trail and prefers the Holmes St. option as the route. Lenny Schmitz 1412 10 Ave. West, said he is also in favor of the trail on Holmes St., that multi - mobile transportation is great for a community. Lori Manske, 727 Holmes St., opposes the regional trail on Holmes Street for safety concerns. Holly Huseth, 701 Holmes St., opposes the regional trail on Holmes Street. She said she would feel safer if there was dedicated space to serve as the trail. Shawna Ruthenbeck, 1120 Dakota St., is a cyclist and is in favor and supports the regional trail on Holmes St. Deanna Loerzel, 2401 Marschall Rd. is also a cyclist and is in favor and supports the regional trail system on Holmes. Jeremy Casper, 1425 Coneflower Ln., was on the Design Commission for the Scott West Regional Trail Plan and supports the Holmes Street route; it is a nice controlled location and is the most optimal solution. Council members had a chance to weigh in their thoughts about the project. Mayor Schmitt then asked for a motion. Clay /Punt moved to approve Option B (Spencer Street/Holmes Street) as the preferred Regional Trail Alignment in Shakopee. Motion carried 5 -0. Mayor Schmitt asked if there any other business or Council concerns. Cncl. Heitzman aired his concerns about accidents at the 17 Avenue and Fuller Street intersection. He asked if there could be a traffic study done to see if it warrants a four way stop intersection. Clay/Heitzman moved to adjourn to Tuesday, May 10, 2011 at 7:00 p.m. Motion carried 5 -0. The Council meeting ended at 10:10 p.m. 4, tJdith S. Cox City Clerk Kim Weckman Recording Secretary