HomeMy WebLinkAbout5.A.2. Award Contract for 2011 Street Overlay Project No 2011-2-Res. No. 7097TO:
FROM:
SUBJECT:
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INTRODUCTION:
BACKGROUND:
CITY OF SHAKOPEE
Memorandum
Mayor & City Council
Mark McNeill, City Administrator
Jeff Weyandt, Assistant City Engineer
Consider Awarding a Contract for the
2011 Bituminous Overlay, Project No. 2011 -2
May 3, 2011
Attached is Resolution No. 7097, which accepts the bids and awards a contract for the
2011 Bituminous Overlay, Project No. 2011 -2.
On March 15, 2011, City Council adopted Resolution No. 7090, which approved the
plans and specifications and authorized staff to advertise for bids for the 2011
Bituminous Overlay, Project No. 2011 -2.
On April 26, 2011, a bid opening was held for the 2011 Bituminous Overlay Project, in
which there were nine bids opened for this improvement project. The bids are
summarized in the attached resolution. From the bid opening, the low bidder is
Minnesota Roadways Co. with a bid of $661,406.34. The Engineer's estimate for this
project is $700,000.00.
The long term capital financing discussion included a project cost estimate of
approximately $880,000.00. Adding a 5% contingency to the actual low bid and 15%
indirect costs, the projected project cost is approximately $800,000.00, which is below
the budgeted project cost.
If Council awards the contract, staff is also requesting a contingency amount equal to 5%
of the contract to cover minor change orders and quantity adjustments that may occur on
the project.
ALTERNATIVES:
1. Accept the low bid of Minnesota Roadways Co. and adopt Resolution No. 7097.
2. Reject the low bidder and award to another bidder.
3. Reject all bids and rebid.
4. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
5. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No. 1 and No. 4 in order for this project to commence.
ACTION REQUESTED:
1. Offer Resolution No. 7097, A Resolution Accepting Bids on the 2011 Bituminous
Overlay, Project No. 2011 -2 and move its adoption.
2. Approve a 5% contingency amount on this project for use by the City Engineer in
authorizing change orders or quantity adjustments on this project.
ENGR/2011- PROJECTS/2011 -O VERLAY(WORDIMEM7097 -AW ARD- CONTRACT
L)
Jeff Weyandt, P.E.
Assistant City Engineer
RESOLUTION NO. 7097
A Resolution Accepting Bids For
For The 2011 Bituminous Overlay
Project No. 2011 -2
WHEREAS, pursuant to an advertisement for bids for the 2011 Bituminous Overlay,
Project No. 2011 -2, bids were received, opened on April 26, 2011, and tabulated according to law,
and the following bids were received complying with the advertisement:
Bidder
Minnesota Roadways Co.
Wm. Mueller & Sons, Inc.
Prior Lake Blacktop, Inc.
NW Asphalt, Inc.
Bituminous Roadways, Inc.
Chard Tiling & Excavating, Inc.
GMH Asphalt Corp.
Valley Paving, Inc.
Midwest Asphalt Corp.
Amount
$661,406.34
$681,011.00
$682,569.52
$694,994.13
$695,447.39
$746,570.66
$754,573.95
$822,849.85
$886,569.80
WHEREAS, it appears that Minnesota Roadways Co., 4370 Valley Industrial Blvd. S. ,
Shakopee, MN 55379 is the lowest responsible bidder for the 2011 Bituminous Overlay Project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Minnesota Roadways Co. in the name of the City of Shakopee for the 2011
Bituminous Overlay Project according to the plans and specifications therefore approved by the
City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this
ATTEST:
City Clerk
ENGR/2011- PROJECTS /2011.OVERLAY/WORD/RES7097- AWARD - CONTRACT
day of , 2011.
Mayor of the City of Shakopee