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HomeMy WebLinkAbout5.F.2. Approval of Minutes: April 05, 2011 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 5, 2011 Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R. Michael Leek, Community Development Director; Bruce Looney, Public Works Director /City Engineer; Julie Linnihan, Finance Director; Craig Robson, Police Captain and Michael Hullander, Public Works Superintendent. The Pledge of Allegiance was recited. Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said staff had no changes to the agenda. Clay/Punt moved to approve the agenda. Motion carried 5 -0. In the Mayor's report Mayor Schmitt presented Bill Anderson with a plaque for time served on the Telecommunications Advisory Commission. Mayor Schmitt said he attended the Legislative Conference put on by the League of Minnesota Cities. He also attended a meeting regarding flood mitigation and the second grand opening of a house presented by Habitat for Humanity. Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. Cncl. Lehman asked to remove 5.A.2., Special Inspection and Construction Testing Services for New Fire Station; 5.C.1., Cooperative Agreement with Scott County for CH 17 and CH 42 Interchange Improvements; and 5.C.6., Approve Plans and Order Advertisement for Bids for the 2011 Street Reconstruction, Project No. 2011 -1 — Resolution No. 7091. Lehman/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the Consent agenda. Motion carried 5 -0. Lehman/Heitzman moved to declare the 1995 Ford Explorer, VIN: 1FMDU34X1 SZA68610; the 1995 Ford Explorer, VIN: 1FMDU34X6SUB77500; the 1997 Dodge Stratus, VIN: 1B3EJ46X9VN664615; the 1997 GMC Sierra, VIN: 1GTEC14W5VZ517749; and the 2000 Nissan Maxima, VIN: JN 1 CA31 D 1 YT75493 8 as surplus property. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate city staff to spend $23,691.84 allocated in the police depai talent budget for the purchase of four L3 camera systems. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate officials to sign the "Recycling Program Agreement" with Scott County for April 30, 2011, City Waste Clean-Up Day. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to direct staff to continue to work with the Lions Club on re furbishing Shelters 1 and 2 at Lions Park, with the funding to be expended from the Park Asset Fund. (Motion carried under the Consent Agenda) Official Proceedings of the April 5, 2011 Shakopee City Council Page -2- Lehman/Heitzman moved to authorize staff to utilize the re- purchase agreement with Lano Equipment, Inc. on unit #154 and #174 2010 S -185 Bobcats for the price of $7,982.96 to be expended from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize staff to purchase from Sherwin Williams one Linelazer IV 5900 and one Line Driver HD for the price of $11,690.00. The funding to be expended from the park maintenance general fund; and moved to declare the 1991 paint striper as surplus equipment. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to accept, with regret, the resignation of Jesse Abraham from his position as a Mechanic's Apprentice with the Public Works Department, effective April 1, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate officials to enter into the Memorandum of Understanding with the Teamsters Local 320, representing employees in the Public Works Department. (Motion carried under the Consent Agenda) (CC Document No. 490) Lehman/Heitzman moved to approve the bills in the amount of $426,503.15 and electronic transfers in the amount of $505,385.07 for a total of $931,888.22. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to approve the minutes of March 8, 2011, March 15, 2011, and March 22, 2011. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the installation of a second hatch door to the underground vault at SandVenture Aquatic Park by Signature Aquatics, at a cost not to exceed $7,500.00. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize appropriate city staff to renew our Microsoft License Service Agreement through SHI for an amount not to exceed $32,030 from the IT fund. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the City Administrator, Mark McNeill, to attend the ICMA conference in Milwaukee, Wisconsin in September. (Motion carried under the Consent Agenda) Lehman/Heitzman moved to authorize the appropriate City officials to sign Amendment #1 to the City's grant agreement with the Minnesota Office of Energy Security. (Motion carried under the Consent Agenda) Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on the agenda. John Danio, 6384 Oxford Ave. S., spoke to Council about the location of the proposed park in his neighborhood. He said the park would be difficult for his children to access because the high volume of traffic that will be occurring on the newly constructed County Road 21. He also expressed his opinion regarding the City's tax rate. He realizes that it's Council's desire to keep Official Proceedings of the April 5, 2011 Shakopee City Council Page -3- the tax rate the same but he suggested that the Council also look at the investments in the city and keeping property values stable even if that includes raising the tax rate. Mayor Schmitt asked to discuss items removed from the Consent Agenda. Cncl. Lehman asked for the removal of 5.A.2., Special Inspections & Construction Testing because he wanted to know why the City was hiring an outside company to conduct inspections and not utilizing the City's Engineering Department for the inspections on the new fire station. Mr. Loney advised Cncl. Lehman that the City Engineers do not have the qualifications to conduct the special inspections needed on this project. Lehman/Punt moved to accept the proposal of American Engineering and Testing to provide special inspection and construction testing services for the new fire station at an estimated cost of $24,407 and also to exclude Section 13 — Limitation of Liability from the proposal. Motion carried 5 -0. Cncl. Lehman asked for the removal of 5.C.1., Authorize the Execution of Cooperative Agreement with Scott County For CH 17 & CH 42 Interchange Improvements because he questioned why there was only a right -in access on to 29 Ave E. from Marschall Road. Greg Felt, Project Engineer for Scott County, explained the safety reasons for the right -in turn to 29 Ave. E. Clay /Punt moved to authorize the appropriate City officials to execute the Construction Cooperative Agreement for C.R. 17 & C.R. 42 Project No. CP 17 -29 between the City of Shakopee and Scott County. Motion carried 5 -0. Cncl. Lehman asked for the removal of 5.C.6., Approving Plans and Ordering Advertisement for Bids for the 2011 Street Reconstruction, Project No. 2011 -1 because he wanted to know if the driveway and sidewalk issues that residents voiced their opinion about were addressed. Bruce Loney, Public Works Director/ City Engineer, explained how the issues were resolved. Lehman/Heitzman offered Resolution No. 7091, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 2011 Street Reconstruction, Project No. 2011 -1, and moved its adoption. Motion carried 5 -0. Mayor Schmitt asked for Council liaison reports. Cncl. Punt said she attended the Scott County Transit Review Board. Mr. Leek discussed the extra busses that were provided during flooding. Cncl. Heitzman had no report. Cncl. Clay attended the Shakopee Public Utility Commission meeting. He discussed power outages. Cncl. Lehman attended the Derby Days meeting. He said they are looking for sponsors, donations and volunteers. Captain Craig Robson presented Council with the Animal Control Contract renewal. Capt. Robson said the current animal control contract expired March 31, 2011. He is asking Council to renew a two year contract with 4 PAWS at a monthly charge of $2,300 that includes eight hours of animal control patrol time and a kennel location close to Shakopee. Official Proceedings of the April 5, 2011 Shakopee City Council Page -4- Punt/Heitzman moved to authorize the appropriate city officials to enter into a two -year agreement with 4 PAWS Animal Control /LLC for the City's Animal Control Services. Motion carried 5 -0. Lehman/Heitzman moved to direct staff to provide a monthly activity report regarding animal control calls for service. Motion carried 5 -0. Mr. Loney presented council with the Approval of CSAH 101 Lighting Alternates. Mr. Loney said that bids for the CSAH 101 Reconstruction Project were opened on March 29, 2011. Included in the bid package were alternates for the lighting system along C.R. 101, from Fillmore Street to the Mill Pond Bridge. The alternates are as follows: 1. Lighting System A — Stainless Steel Pole (pole design 1) and 120 LED luminaries - $359,745.00 2. Lighting System A, Alternate 1 — Stainless Steel Pole (pole design 1) and 250 watt HPS luminaries - $351,944.00 3. Lighting System A, Alternate 2 — Aluminum Pole (pole design 2) and 120 LED luminaries - $345,845.00 4. Lighting System A, Alternate 3 — Aluminum Pole (pole design 2) and 250 watt HPS luminaries - $342,745.00 Mr. Loney said that Shakopee Public Utilities Commission had indicated the cost savings for LED's for reduced power to be up to $15,000.00 and the reduced maintenance of LED's to be up to $12,000.00 or a possible total contribution of up to $27,000.00. Mr. Loney also said that staff did receive confirmation on Mn/DOT's participation levels for the poles and fixtures and the City will have to pay $20,775.00 for the decorative poles and will pay the difference between LED and HPS fixtures which is $7,801 for the base bid system. Mr. Loney noted that there will also need to be a lighting agreement with Shakopee Public Utilities for replacement of the LED luminaries. Punt/Clay moved to approve Lighting System A, Alternate 2 — Aluminum Pole and LED luminaries for the C.R. 101 project. Motion carried 5 -0. Mr. Loney said that he would like to talk with the bidder about the five lights on C. R. 101 by Spencer Street and he will bring that back for council consideration. Mr. Loney presented Council with the Recommendations from the Traffic Safety Review Committee (TSRC) on Handicap Parking on Downtown streets and Mid -block Crosswalk on Lewis Street. Mr. Loney said that the TSRC reviewed a map of downtown Shakopee showing the handicap parking spaces. The city is required to have handicap parking spaces in the city owned parking lots but they are not required for the on- street parking per the federal law. The TSRC determined that there is sufficient handicap parking spaces for all lots except the Lewis Street parking lot. The TSRC is recommending to add three additional handicap parking spaces in the Lewis Street parking lot including two in the southeast comer nearest the post office. Official Proceedings of the April 5, 2011 Shakopee City Council Page -5- Mr. Loney said the TSRC does not recommend any handicap parking spaces on city streets at this time as additional work would need to be done to make the entire route from the street to various walking routes and to buildings handicap accessible. The TSRC also does not recommend a mid -block crosswalk on Lewis Street between 1 and 2nd Avenues. Lehman/Clay moved to direct staff to leave the existing handicap parking stalls as is on city streets in the downtown area, add three additional handicap parking stalls in the Lewis Street parking lot, and do not install a mid -block crosswalk on Lewis Street between 1s and 2nd Avenues. Motion carried 4 -1 with Cncl. Heitzman opposing. Lehman/Heitzman moved to direct the city attorney to look into the legal ramifications of and requirements of the City to put in a non - conforming handicap parking stall in front of the post office. Motion carried 5 -0. Kris Wilson, Assistant City Administrator, presented Council with Staffing Consideration for Fleet Division. Ms. Wilson advised Council that with the resignation of the Mechanic Apprentice, staff is asking to replace that position with a full -time Mechanic. Ms. Wilson said with a review of the job description work records and maintenance logs of the most recent mechanic's apprentice, it is clear that the job description does not accurately reflect the work being assigned to and completed by this employee. The needs of the City and Departments are such that the work of this third position is more appropriately classified as the work of a mechanic rather than a mechanic's apprentice. Ms. Wilson said that due to recent turn-over in the fleet division resulting in few employees at the top of their pay grades, there is funding available in this year's budget to support the wage and benefit costs for three full -time mechanics. Clay /Lehman moved to authorize staff to bring forward a hiring recommendation for a third, full -time mechanic in the Public Works Department. Motion carried 5 -0. Mayor Schmitt asked if there were any other business or Council concerns. A brief discussion followed regarding some objections of the public to design plans for proposed park improvements. Lehman/Punt moved to adjourn to Tuesday, April 19, 2011 at 7:OOp.m. Motion carried 5 -0. The Council meeting ended at 9:17 p.m. Judith S. Cox 'City Clerk Kim Weckman Recording Secretary