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HomeMy WebLinkAbout5.F.3. Safety Upgrade at Aquatic Park 5 _3 City of Shakopee MEMORANDUM REVISED TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: March 28, 2011 SUBJECT: Safety Upgrade at Aquatic Park Introduction The Council is asked to authorize the expenditure of $7,353 from the City's fund balance to pay for the installation of a second hatch door for the underground vault at the Aquatic Park. Background The mechanical systems for SandVenture Aquatic Park include an underground vault that City employees must enter twice a year — once in late spring to prepare for the pool's opening and once in the early fall when the pool is being shut down for the winter. The underground vault is an "L" shape — so an employee climbs down into the vault, takes a few steps and then turns a corner— putting him out of view of co- workers up on the pool deck. This is what is known as a "confined space" situation under OSHA regulations. The vault, its existing access hatch and the process followed by employees has been reviewed several times by the City's safety consultant and he has strongly recommended that the City improve the safety of this task by installing a second hatch at the other end of the "L" shaped vault. As the vault and its access hatch are currently set -up, if anything were to happen to the employee once he turns the corner, we would be unable to extract him. Space inside the vault is very limited, and it would only further endanger City employees to try to send someone in to rescue the first employee. The installation of a second hatch door on the other end of the vault would allow us to maintain visual contact with the employee working in the vault and greatly increase our ability to extract that employee safely in case of an emergency. Over the winter, Recreation Supervisor Sarah Foley has worked with the company that installed the vault to obtain the attached quote for a second hatch. Council is asked to authorize the project now so that the work can be completed prior to starting up the pool for the summer season. Budget Impact The cost of this project will be $7,353. This is an unbudgeted expense. It can be paid for out of the adopted operating budget for Aquatics initially, however, this may cause that budget to be overspent by the end of year. If that occurs, staff will return at that time seeking a budget amendment to transfer funds from the Citv's fund balance to the Aquatics budget. , but it is also a safety issue and a one time Recommendation Staff recommends that the City proceed with the installation of a second access hatch to the vault at SandVenture Aquatic Park. Requested Action If the Council concurs, it should offer a motion to authorize the installation of a second hatch door to the underground vault at SandVenture Aquatic Park by Signature Aquatics, at a cost not to exceed $7500, to be paid for from the City's General Fund fund balance. City of Shakopee MEMORANDUM TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Assistant City Administrator DATE: March 28, 2011 SUBJECT: Safety Upgrade at Aquatic Park Introduction The Council is asked to authorize the expenditure of $7,353 from the City's fund balance to pay for the installation of a second hatch door for the underground vault at the Aquatic Park. Background The mechanical systems for SandVenture Aquatic Park include an underground vault that City employees must enter twice a year — once in late spring to prepare for the pool's opening and once in the early fall when the pool is being shut down for the winter. The underground vault is an "1" shape — so an employee climbs down into the vault, takes a few steps and then turns a corner— putting him out of view of co- workers up on the pool deck. This is what is known as a "confined space" situation under OSHA regulations. The vault, its existing access hatch and the process followed by employees has been reviewed several times by the City's safety consultant and he has strongly recommended that the City improve the safety of this task by installing a second hatch at the other end of the "L" shaped vault. As the vault and its access hatch are currently set -up, if anything were to happen to the employee once he turns the corner, we would be unable to extract him. Space inside the vault is very limited, and it would only further endanger City employees to try to send someone in to rescue the first employee. The installation of a second hatch door on the other end of the vault would allow us to maintain visual contact with the employee working in the vault and greatly increase our ability to extract that employee safely in case of an emergency. Over the winter, Recreation Supervisor Sarah Foley has worked with the company that installed the vault to obtain the attached quote for a second hatch. Council is asked to authorize the project now so that the work can be completed prior to starting up the pool for the summer season. Budget Impact The cost of this project will be $7,353. This is an unbudgeted expense, but it is also a safety issue and a one -time expense, making it a reasonable candidate for use of the City's fund balance. Recommendation Staff recommends that the City proceed with the installation of a second access hatch to the vault at SandVenture Aquatic Park. Requested Action If the Council concurs, it should offer a motion to authorize the installation of a second hatch door to the underground vault at SandVenture Aquatic Park by Signature Aquatics, at a cost not to exceed $7500, to be paid for from the City's General Fund fund balance. � �� � �� Signature Aquatics, Inc. t P O Box 679 D elano M N 55328 12/16/2010 ,,4 0rpf j17 c 5 (763)267 -7552 E ADDRESS City of Shakopee Install new hatch on the surge tank at the outdoor city pool. -Hatch to be 36" x 36" and will be fabricated from aluminum -Two stainless steel angle supports will be install in the ceiling to support the top of the surge tank due to the size of the hole - Includes removal of the concrete and installation of the new hatch -Price does not include any ladders - Slurry from cutting the concrete to be disposed of on site - Design has been reviewed by a structural engineer. The fees are included in the price of the proposal. If the proposal is not excepted the city will be billed for any billable hours from the structural engineer. This estimate is good for 30 days. Excludes all permits, fees and taxes. Excludes electrical, gas and venting. Proposals exceeding $10,000 require a 25% payment with signed proposal. Balance is net 30 days. Accepted By: Accepted Date: Proposal 1192, 12/16/2010 Proposal DATE PROPOSAL# 1192 EXP. DATE 01/16/2011 12/16/2010 P.O. Number Rep pending Ben Schaffer Date Activity Quantity Rate Amount SUBTOTAL TAX (6.875 %) TOTAL 6,880.00T $6,880.00 $473.00 $7,353.00 Existing Access Point to Pool Vault ••.. .-:.--„9.-- : , .., _ . ...., ..._ ., . ,... -,... .-.,. • ., ... . • • n ' ' I ,....: 7 .: .... • ' .... , Y ' .■ --'` ' " • ' -...._ ‘. ..•\*\- • - . . ,,.,• ..), , e,• , • . , . 1 \ . , . ,...01 .• It, -- ... I • • . i ., - • • , • ••• i . 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