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Home My WebLink About7. Public Hearing on Submitting an Outdoor Recreation Grant Application to construct a Picnic/Warming Facility within Greenfield East/Park Meadows ParkCITY OF SHAKOPEE MEMORANDUM TO: Mayor and City Council Mark McNeill, City Administrator FROM: Jamie Polley, Director of Parks, Recreation & Natural Resources SUBJECT: Public Hearing on Submitting an Outdoor Recreation Grant Application DATE: March 15, 2011 INTRODUCTION: The Council is asked to hold a public hearing to consider the submittal of an outdoor recreation grant application to construct a picnic /warming facility within the Greenfield East /Park Meadows Park. BACKGROUND AND DISCUSSION: On March 1, 2011 the City Council offered Resolution No. 7069, A Resolution of the City of Shakopee, Minnesota Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the Construction of a Picnic /Warming Facility within Greenfield East /Park Meadows Park. The grant application is due March 31 and a requirement of the grant application it to hold a public hearing on the grant item requested. Also on March 1, 2011 the City Council set the required public hearing date for March 15, 2011 at 7:OOpm. Staff will be presenting the picnic /warming facility concept. Items that will be covered include; construction, location and use. The March 1, 2011 council memo is attached. RELATIONSHIP TO VISIONING: This supports Goal A, "Keep Shakopee a safe and healthy community, where residents can pursue active and quality lifestyles." ACTION REQUIRED: If the Council concurs, open the public hearing to consider the submittal of an outdoor recreation grant application to construct a picnic /warming facility within the Greenfield East /Park Meadows Park. Jamie Polley, CPRP Director of Parks, Recreation & Natural Resources CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Jamie Polley, Parks, Recreation, and Natural Resources Director Meeting Date: March 1, 2011 Subject: Outdoor Recreation Grant Application Resolution No. 7069 and Setting of Public Hearing INTRODUCTION City Council is asked to adopt Resolution No. 7069, A Resolution of the City of Shakopee, Minnesota Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the Construction of a Picnic /Warming Facilities within Greenfield East /Park Meadows Park. BACKGROUND The City will be constructing the Greenfield East /Park Meadows Park in the summer of 2011. The bathroom /warming facility construction is not part of the overall park construction currently planned. The building was planned to be built in conjunction with a building for Westminster Park or as additional funding became available. Low construction bids may allow funding for one facility. DISCUSSION The Minnesota Department of Natural Resources has established an Outdoor Recreation Grant to increase and enhance outdoor recreation facilities in local and community parks throughout the state. Picnic shelters, bathroom facilities and warming houses fall under the eligible recreation facilities list. Application to this grant will assist the City construct the much needed bathroom /warming facility in our newest park. The attached resolution is required in order to submit an application for the Outdoor Recreation Grant. In addition, the grant requires that the City hold a public hearing for the project prior to grant submittal. BUDGET IMPACT The total cost of adding a park shelter /warming facilities is approximately $200,000. The maximum level of funding from the grant is 50% of the total eligible project costs. Staff is recommending that the City's 50% match to the grant include in kind services and funding from the Park Reserve Fund. Funding in the amount of $675,000 was allocated to the Park Reserve Fund in 2010 for the construction of Riverside Fields /Riverside Bluffs Park. A concept plan and installation of a playground will be completed in 2011 however the remaining park construction will not take place until the entire park parcel is acquired or the City determines the park to be smaller in size. Utilizing these funds for the 50% match would leave approximately $475,000 remaining in the Park Reserve Fund for the construction of the Riverside Fields /Riverside Bluffs Park. RELATIONSHIP TO VISION A. Keep Shakopee a safe and healthy community where residents can pursue active and quality lifestyles. REQUESTED ACTION If City Council concurs, it should, by motion adopt Resolution No. 7069, A Resolution of the City of Shakopee, Minnesota Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the Construction of a Picnic /Warming Facilities within Greenfield East /Park Meadows Park and set a public hearing for March 15, 2011 at 7:00 p.m., or thereafter, to consider the construction of a park shelter /warming house at the Greenfield East /Park Meadows Park. RESOLUTION NO. 7069 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA AUTHORIZING THE CITY TO SUBMIT AN OUTDOOR RECREATION GRANT PROGRAM APPLICATION FOR THE CONSTRUCTION OF A PICNIC /WARMING FACILITIES WITHIN GREENFIELD EAST /PARK MEADOWS PARK. WHEREAS, the City of Shakopee is building an active use park that will be used all year by residents of Shakopee; and, WHEREAS, such a project will help improve the quality of life in the southwest metropolitan area by providing an opportunity to be active year round; and, WHEREAS, the City is seeking funding assistance to fulfill the vision set forth in these projects. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City of Shakopee (The City) will act as legal sponsor for the project contained in the Outdoor Recreation Grant Program Application to be submitted on March 31, 2011 and that appropriate City staff are hereby authorized to apply to the Department of Natural Resources for funding of a picnic shelter /warming house for Greenfield East /Park Meadows Park on behalf of the City. BE IT FURTHER RESOLVED that the City has the legal authority to apply for financial assistance, and financial capability to meet the match requirement and ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City has not incurred any development costs described on Item 5b. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City may enter into an agreement with the State of Minnesota for the above - referenced project, and that the City certifies that it will comply with all applicable laws and regulations as stated in the grant agreement including dedicating the park property for outdoor recreation uses into perpetuity. NOW, THEREFORE BE IT RESOLVED that appropriate city officials are hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant following final approval from City Council. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 1 Day of March, 2011. ATTEST: City Clerk John J. Schmitt Mayor of the City of Shakopee Greenfield East/Park Meadow Park Page 1 of 1 titiattla 4wD s http: / /geolink/shakopee _app /layout3.html ?xmin =4563 87.7 54125 54154 &ymin = 206853.80... 3/11/2011 Tf1RUSH .S'TREEI Parking (60 stalls) Warming House/ Picnic Shelter Baseball (12 -13 yr old) 275' @ centerfield 250' @ foul lines aseball (12 -13 yr old) 275' @ centerfield 250' @ foul lines POND NWL 517.0 I'iWL = 872.6 Soccer 150' x 270' fq%nlSH — Trail (10' typ) f 7 J Bonestroo 1E001. 0 77110010 CONCEPT A - GREENFIELD EAST / PARK MEADOWS PARK N 2335 Highway 36 W St. Paul, MN 55113 Ph: 651 - 6364600 Fax: 651- 636.1311 Eoreswoxom EST1100 3010 2 Baseball (12-13 yr old) 275 @ centerfield 250' @ foul lines Baseball (12-43,Yrold) 275' @ centerfield 250' @ foul lines Soccer / Lacrosse 225' x 330' Soccer 150' x 270' Trail (10' typ) ,J11111111111111111111111111111 Parking (60 stalls) 1111111111111 W111111[111 ( Free Skat e ) Warming House/ Picnic Shelter Hockey 200' x 85' 4 4ifir onestroo RDAS DATE DESIGNED 0.71 77110010 THRUSH STREET . . 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