HomeMy WebLinkAbout5.F.2. Approval of Minutes: March 01, 2011REGULAR SESSION
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitznian, Steve Clay,
Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris Wilson,
Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; Bruce Loney,
Public Works Director /City Engineer; Jamie Pulley, Parks, Recreation and Natural Resources Director;
Gregg Voxland, Finance Director; Rick Coleman, Fire Chief; and Jeff Tate, Police Chief.
The Pledge of Allegiance was recited.
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
SHAKOPEE, MINNESOTA MARCH 1, 2011
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill asked to add
5.E.1, Accept Resignation of CSO to the Consent agenda.
Clay/Punt moved to approve the agenda as amended. Motion carried 5 -0.
In the Mayor's report Mayor Schmitt said he attended the Scott County Board meeting which was held in
the Shakopee City Council Chambers. There was a presentation of the 169/494 interchange and other road
projects that will affect the City of Shakopee.
Mr. Bob O'Brien, from the MN Department of Transportation - Office of Traffic Safety, presented the
Shakopee Police Department with new radar equipment, an award for their participation and leadership in
citations during the Safe and Sober campaign over Labor Day.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda. There were no
changes.
Lehman/Heitzman moved to approve the Consent Agenda including the addition of 5.E.1, Acceptance of
Resignation of Community Service Officer. Mr. McNeill read the Consent agenda. Motion carried 5 -0.
Lehman/Heitzman moved to declare trailer units #136 -B and 136 -P as surplus equipment. (Motion carried
under the Consent Agenda)
Lehman/Heitzman offered 1. Resolution No. 7086, A Resolution Restricting Parking on 6 Avenue, from
Adams Street to 10 Avenue, Project No. 2011 -1 and moved its adoption. 2. offered Resolution No.
7087, A Resolution Restricting Parking on 10 Avenue, from 6 Avenue to CSAH 69, Project No. 2011-
1, and moved its adoption. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to authorize the appropriate city staff to enter into a service agreement with
Dakota County and use DWI forfeiture funds to purchase DJIIN E- Briefing software at a cost of $1,200 to
be paid from DWI forfeiture funds. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to authorize the appropriate City officials to enter into an agreement with Scott
County and accept grant monies from Minnesota Homeland Security Emergency Management to assist in
offsetting the expense associated with the re- banding of the City's warning sirens. (Motion carried under
the Consent Agenda)
Official Proceedings of the
Shakopee City Council
Lehman/Heitzman offered Resolution No. 7088, A Resolution Approving State of Minnesota Joint
Powers Agreements with the City of Shakopee on Behalf of its City Attorney and Police Department, and
moved its adoption; effective March 1, 2011. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to accept, with regret, the resignation of Crystal Marks from her position as a
Community Service Officer with the Shakopee Police Department, effective March 11, 2011. (Motion
carried under the Consent Agenda)
Lehman/Heitzman moved to approve the bills in the amount of $763,621.08 and electronic transfers in the
amount of $387,250.44 for a total of $801,416.12. (Motion carried under the Consent Agenda)
Lehman/Heitzman moved to approve the minutes of February 8, 2011 and February 15, 2011. (Motion
carried under the Consent Agenda)
Lehman/Heitzman offered Ordinance No. 843, Fourth Series, An Ordinance Amending the 2011 Fee
Schedule for Licenses, Permits, Services and Documents, and moved its adoption. (Motion carried under
the Consent Agenda)
Lehman/Heitzman moved to adjust the restricted amount of General Fund — Fund Balance for 2010
building permit related activities by $459,261, from $677,293 to $218,032 as per the Springsted model
and the agreement with the Builders Association of the Twin Cities. (Motion carried under the Consent
Agenda)
Lehman/Heitzman moved to approve the
From To
Transit General Fund
EDA General Fund
Sewer Fund General Fund
Surface Water General Fund
CIF General Fund
2002A Debt Service
2002B Debt Service
1998B Debt Service
East Dean Cap. Proj.
CIF
CIF
TIF #12
TIF #13
General Fund
Park Asset IS
CIF
CIF
CIF
CIF
2010 Projects
2010 Projects
EDA
EDA
Building Fund IS
Emp. Benefit IS
(Motion carried under the Consent Agenda)
following inter -fund transfers for 2010;
Amount Purpose
11,200.00 Budget- overhead
11,200.00 Budget- overhead
50,000.00 Budget - overhead
50,000.00 Budget- overhead
122,000.00 Budget — Sealcoat
9,163.51
5,295.65
21,239.10
394,012.13
19,942.85
461,108.41
50.00
2,771.85
1,600,000.00
37,261.28
March 1, 2011
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Close old DS Fund
Close old DS Fund
Close old DS Fund
Close old DS Fund
Share of 2010 project costs
Share of 2010 project costs
Reimburse admin cost
Reimburse admin cost
To support the Building Fund
Adjust prior transfer downward
to match benefit liability.
Lehman/Heitzman offered Resolution No. 7084, A Resolution Appointing Individuals to Various Boards
and Commissions, and moved its adoption. (Motion carried under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not on
the agenda. No one responded.
Official Proceedings of the
Shakopee City Council
March 1, 2011
Page -3-
Mayor Schmitt asked for Council liaison reports. Cncl. Lehman said he was part of the interview
committee for various boards and commissions. He also attended the Derby Days meeting. Cncl. Clay
attended the Shakopee Public Utilities Commission meeting. Discussed was tree trimming around power
lines, street lighting for the Hwy 101 corridor. SPUC said they would contribute $15,000 toward LED
lighting if the City wanted LED lighting on the poles. Cncl. Heitzman said he attended the Scott County
Board meeting that was held at the City of Shakopee. He also attended the School Board meeting where
they discussed building openings /closures for 2011 -2012. Cncl. Heitzman also attended the Downtown
Partnership meeting. Cncl. Punt attended the Scott County Transit Review Board with Michael Leek.
Jamie Polley, Parks, Recreation, and Natural Resource Director presented Council with the Outdoor
Recreation Grant Application Resolution No. 7069 and Setting of Public Hearing.
Ms. Polley said the City will be constructing the Greenfield East/Park Meadow Park in the summer of
2011. The Minnesota Department of Natural Resources has established an Outdoor Recreation Grant to
increase and enhance outdoor recreation facilities in local and community parks throughout the state. Ms.
Polley said that the total cost of adding a park shelter /warming facilities is approximately $200,000.00.
Staff is recommending that the City's 50% match to the grant include in kind services and funding from
the Park Reserve Fund. She explained that a public hearing is required prior to making application for the
grant.
Clay /Heitzman offered Resolution No. 7069, A Resolution of the City of Shakopee, Minnesota
Authorizing the City to Submit an Outdoor Recreation Grant Program Application for the Construction of
a Picnic/Warming Facilities within Greenfield East /Park Meadows Park, and moved its adoption. Motion
carried 5 -0.
Clay /Lehman moved to set a public hearing for March 15, 2011 at 7:00 p.m., or thereafter, to consider the
construction of a park shelter /warming house at the Greenfield East /Park Meadows Park. Motion carried
5 -0.
Rick Coleman, Fire Chief presented Council with the Award of Contract for Construction of New Fire
Station.
Chief Coleman stated that a total of 15 bids were received with the low bid being submitted by Kue
Contractors, Inc. from Watkins, MN. Their base bid was $2,316.601. Staff is recommending that two of
the seven bid alternates be accepted, which would bring the total contract award to $2,365.002.
Chief Coleman is also recommending a contingency fund in the amount of $143,000, or 6% of the
construction costs with authority for the City Administrator to approve the use of these funds. Chief
Coleman is also asking Council to authorize staff to initiate lease negotiations with Allina and also to
consider an addition of $18,000 worth of IT equipment for the IT room at the new fire station that has
been designated as a disaster recovery site for the City's IT network.
Lehman/Punt offered 1. Resolution No. 7085, a resolution accepting bids on and awarding a contract for
the construction of a new fire station, and moved its adoption; 2. moved to establish a contingency fund in
the amount of $143,000 and grant the City Administrator the authority to utilize such funds as needed in
the construction of the project as presented and, 3. moved to direct staff to enter into lease negotiations
with Allina and return with a draft agreement for Council approval. Motion carried 5 -0.
Official Proceedings of the
Shakopee City Council
Jeff Tate, Police Chief, presented Council with the Spring Flooding Mitigation Efforts.
Chief Tate said that recently the National Weather Service (NWS) released projections related to spring
flooding in Shakopee. The NWS is projecting major flooding which mostly impacts road closures in and
around Shakopee. During the 2010 spring flood, the City of Shakopee provided sand and sandbags and
staff were involved in coordinating a sandbagging effort at Valley Haven mobile home park.
Bruce Looney, Public Works Director /City Engineer, discussed what Public Works has done to prepare
for spring flooding with regard to sanitary sewer and road closures and Huber Park flood proofing.
Lehman/Heitzman moved to accept the recommendations of flood mitigation which include providing
sand bags and sand to be sold at the City cost, possibly removing the rubber chips at the Huber Park
playground, and having staff look at increasing the berm height at L -16. Motion carried 5 -0.
Mark McNeill, City Administrator, presented Council with Setting of Workshop Meetings.
Mr. McNeill asked Council to consider setting a workshop meeting with Scott County on Tuesday, March
8 to discuss the final details of CR 101 /First Avenue reconstruction Project. There will also be a
presentation on the status of the intersection of Vierling Drive and Marschall Road project. He also asked
Council to consider a workshop meeting on Tuesday, March 22 for a presentation on the CR 69 overlay
project.
Punt /Clay moved to call for workshop meetings to be held with Scott County to discuss transportation
topics at 7:00 p.m. on March 8 and March 22nd. Motion carried 5 -0.
Lehman/Heitzman moved to recess for an executive session at 8:13 p.m. to discuss labor contracts and
negotiation strategies. Motion carried 5 -0.
Mayor Schmitt reconvened the meeting at 8:45 p.m. and stated that no action was taken by City Council
during the executive session.
Heitzman/Punt moved to adjourn to Tuesday, March 8, 2011 at 7:00 p.m. Motion carried 5 -0.
The Council meeting ended at 8:46 p.m.
Judith S. Cox
City Clerk
Kim Weckman
Recording Secretary
March 1, 2011
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