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HomeMy WebLinkAbout5.F.6. Appointments to Boards and Commissions-Res. No. 7084TO: Mayor and City Council CITY OF SHAKOPEE Memorandum FROM: Judith S. Cox, City Clerk Mark McNeill, City Administrator RE: Appointments to Boards and Commissions DATE: February 23, 2011 INTRODUCTION: Attached for Council consideration is Resolution No. 7084, which would make appointments to expiring terms on various boards and commissions. BACKGROUND: Various terms on boards and commissions expire February 28, 2011, or until their successors are appointed and qualified. On February 1st, City Council made nominations to the boards and commissions, following the publication of the openings and receipt of applications, pursuant to Council policy. Additional applications were received after the February 1 nominations were made and those applicants who are being recommended for appointment will need to be nominated prior to appointment: Mark Yost, Shakopee Public Utilities Commission and Derek Cheek, Historic Preservation Advisory Commission. On February 16 and 17th an interview panel consisting of Councilors Punt and Lehman and a representative from the boards and commissions interviewed a total of 22 applicants. The interview panel is recommending Terry Joos to the Shakopee Public Utilities Commission. According to City Council policy, a resident may serve on only one board or commission that meets monthly. Mr. Joos desires to serve on the Shakopee Public Utilities Commission, and if appointed will resign from the Economic Development Advisory Committee. (Appointments to the EDAC will take place at the Economic Development Authority meeting on March 15, 2011.) After reviewing the qualifications, the interview committee is making the following recommendations: ..J• F: .6• C 0 "1 Planning Commission/BOAA — Steve Mangan*, Mark McQuillan *, Joe Collins Park and Recreation Advisory Board — Sonja Bercich *, Mark Hill *, Martin Thurber Shakopee Public Utilities Commission — Terry Joos, Mark Yost Police Civil Service Commission — Carol Schultz* Environmental Advisory Committee — Carla Shutrop, Luke Williams Historic Preservation Advisory Commission — Don Wagner *, Patricia Ploumen *, Derek Cheek Transit Commission — Jeremy Casper* *Incumbent Appointments to Boards and Commissions February 23, 2011 Page 2 DETERMINING SUCCESSFUL CANDIDATES: A] According to Resolution No. 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper upon which each Council member shall write his preference for the appointment to the opening and sign their name. Then the Mayor shall open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be turned over to the City Clerk for proper filing. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 7084. To expedite the process, in the past City Council members have filled out the ballot ahead of time and given it to the City Clerk just before the meeting. Votes are tallied with the first results presented to Council members when the matter comes up on the agenda. If additional voting is necessary it would take place at that time. Council may wish to follow this procedure to expedite the process. (BALLOT ATTACHED) B] In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 7084 incorporating the recommendations. (City Council has adopted the resolution under the consent business the past few years.) VISIONING RELATIONSHIP: Goal F: This is an annual routine appointment process. RECOMMENDED ACTION: 1. Nominate Mark Yost to serve on the Shakopee Public Utilities Commission and Derek Check to serve on the Historic Preservation Advisory Commission. 2. (if determining appointees by voting): a. Complete 1st ballot b. Conduct additional ballots as needed. c. Insert the names of the top vote getters into Resolution No. 7084. d. Adopt Resolution No. 7084. 3. (if concurring with recommendations of the interview panel): Concur with the recommendations of the interview panel and offer Resolution No. 7084, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. B&CAppointment201 1 RESOLUTION NO. 7084 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. Steve Mangan and Mark McQuillan are appointed to the Planning CommissionBOAA for four year terms expiring February 28, 2015. 2. Joe Collins is appointed to the Planning CommissionBOAA to fill the unexpired term of Mike Baumgartner, expiring February 28, 2012. 3. Sonja Bercich, Mark Hill and Martin Thurber are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28, 2014. 4. Terry Joos and Mark Yost are appointed to the Shakopee Public Utilities Commission for three year terms expiring March 31, 2014. 5. Carol Schultz is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2014. 6. Carla Shutrop is appointed to the Environmental Advisory Committee for a three year term expiring February 28, 2014. 7. Luke Williams is appointed to the Environmental Advisory Committee to fill the unexpired term of Jeff Nelson, expiring February 28, 2012. 8. Patricia Ploumen, and Don Wagner are appointed to the Historic Preservation Advisory Commission for three year terms expiring February 28, 2014. 9. Derek Check is appointed to the Historic Preservation Advisory Commission to fill a vacancy for an unexpired term until February 28, 2013. 10. Jeremy Casper is appointed to the Transit Commission for a three year term expiring February 28, 2014. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of March, 2011. ATTEST: Deputy City Clerk Mayor of the City of Shakopee Park and Recreation Advisory Board (Vote for 3) Sonja Bercich* Fatima Franzen* Joe Collins Ryan Love Mark Hill* Carla Shutrop Martin Thurber Rochelle Sjulstad* Luke Williams Kevin Wetherille Transit Commission (Vote for 1) Planning Commission/BOAA Police Civil Service Commission (Vote for 3) (Vote for 1) Jeremy Casper Carol Schultz* Joe Collins Brian Wondra Donald Lynch Steve Mangan* Mark McQuillan* Erick Wockenfuss *Incumbent Councilmember PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO JUDY BEFORE THE ROLL CALL ON MARCH 1, 2011 BALLOT FOR APPOINTMENTS TO BOARDS AND COMMISSIONS Economic Development Advisory Committee (Vote for 2) SPUC (Vote for 2) Jeremy Casper* Terry Joos Rob Litzenberger Gordon Mayer Donald Lynch Erick Wockenfuss Mark Yost