HomeMy WebLinkAbout5.F.2. Approval of Minutes: February 01, 2011REGULAR SESSION
The Pledge of Allegiance was recited.
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
Punt/Clay moved to approve the agenda. Motion carried 5 -0.
In the Mayor's report Mayor Schmitt had nothing to report
SHAKOPEE, MINNESOTA FEBRUARY 1, 2011
Mayor Schmitt called the meeting to order at 7:00 p.m. with Council members, Pat Heitzman, Steve
Clay, Matt Lehman and Pamela Punt present. Also present Mark McNeill, City Administrator; Kris
Wilson, Assistant City Administrator; Jim Thomson, City Attorney; Judith S. Cox, City Clerk; R.
Michael Leek, Community Development Director; Gregg Voxland, Finance Director; Rick Coleman,
Fire Chief; and Jeff Weyandt, Assistant City Engineer.
Mayor Schmitt asked if there were any additions or deletions to the agenda. Mark McNeill said there
were no changes.
Mayor Schmitt asked if there were any additions or deletions to the Consent Agenda.
Mr. McNeill asked to remove 5.F.3, Nominations to Boards and Commissions. Cncl. Lehman asked to
remove 5.A.1, Extension Request for Final Plat of Interstate Addition and 5.A.2, Revised Transit
Policies.
Clay/Heitzman moved to approve the Consent Agenda as amended. Mr. McNeill read the consent
agenda. Motion carried 5 -0.
Clay/Heitzman offered Resolution No 7082, a Resolution of the City of Shakopee Minnesota
Accepting a Donation of 1,000.00 from the Shakopee Jaycees, and moved its adoption. (Motion carried
under the Consent Agenda)
Clay/Heitzman offered Resolution Number, 7081 A Resolution of the City of Shakopee Minnesota
Approving Amendment No. 1 to Grant Agreement No 2010NGTF00374 with Minnesota Department
of Public Safety which Partially Funds the Southwest Metro Drug Task Force, and moved its adoption
(Motion carried under the Consent Agenda)
Clay/Heitzman moved to authorize the appropriate city officials to enter into a contractual agreement
with the Dakota County Receiving Center for transportation services to their facility. (Motion carried
under the Consent Agenda)
Clay/Heitzman moved to authorize appropriate city officials to enter into a contractual agreement with
the Minnesota Department of Public Safety, Bureau of Criminal Apprehension, allowing for
distribution of breath testing equipment. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to authorizing the appropriate officials to enter a 2011 service agreement with
Finance Concepts Inc., the City's broker for employee insurance benefits. (Motion carried under the
Consent Agenda)
Official Proceedings of the
Shakopee City Council
February 1, 2011
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Clay/Heitzman moved to approve the bills in the amount of $812,798.45 and electronic transfers in the
amount of $423,493.79 for a total of $1,236,292.24. (Motion carried under the Consent Agenda)
Clay/Heitzman moved to approve the minutes of January 18, 2011. (Motion carried under the Consent
Agenda)
Clay/Heitzman moved to approve the application and grant a temporary on -sale liquor license to the
Shakopee Senior Graduation Party, Inc. for March 4, 2011, at Canterbury Park 1100 Canterbury Road.
(Motion carried under the Consent Agenda)
Mayor Schmitt asked if there was anyone in the audience who wished to speak on a topic that was not
on the agenda. No one responded.
Mayor Schmitt asked to discuss items removed from the Consent Agenda.
Cncl. Lehman asked for the removal of 5.A.1, Extension Request for Final Plat of Interstate Addition.
He wanted to know why the City is allowing extension of the final plat of Interstate Companies.
Mayor Schmitt said that Interstate Companies is planning to build on the site but due to the economic
climate at this time they are asking for an extension.
Clay/Punt moved to extend the approval period of the final plat of Interstate Addition to April 20,
2013. Motion carried 3 -2 with Cncl's Lehman and Heitzman opposed.
Cncl. Lehman asked for the removal of 5.A.2, Revised Transit Policies because he did not have time to
review the revisions that were placed on the table. R. Michael Leek, Community Development
Director; went over the revisions of the document.
Lehman/Heitzman moved to approve the revised transit policy. Motion carried 5 -0. (CC Document
No. 488)
Mr. McNeill asked for the removal of 5.F.3, Nominations to Boards and Commissions. He
recommended deferring action on nominations to the Telecommunications Advisory Board until the
City decides if they are going to continue the Telecommunications Advisory Board. Councilors
Lehman and Punt will be interviewing applicants later this month and recommendations on
appointments will come back on March 1St
Clay/Heitzman moved to make nominations to Boards and Commissions with the exception of the
Telecommunications Advisory Board.
1. Planning Commission/BOAA (3 openings): Mark McQuillan*, Steve Mangan*, Joe Collins
(1 choice), Jeremy Casper (2 choice), Donald Lynch (1 choice), Erick Wockenfuss (1
choice)
2. Park and Recreation Advisory Board (3 openings): Mark Hill *, Sonja Bercich *, Luke
Williams, Joe Collins (2 choice), Martin Thurber
3. Shakopee Public Utilities Commission (2 openings): Gordon Mayer (2 choice), Terry Joos,
Erick Wockenfuss (2 choice
Official Proceedings of the
Shakopee City Council
February 1, 2011
Page -3-
4. Police Civil Service Commission (1 opening): Carol Schultz *, Ron Carlson
5. Environmental Advisory Committee (2 openings): Joe Collins (3 choice) Carla Shutrop (1st
choice)
6. Historic Preservation (4 openings): Patricia Ploumen *, Don Wagner*
7. Transit Commission (1 opening): Jeremy Casper (1 choice), Rob Litzenberger, Donald
Lynch (2" choice)
8. Economic Development Advisory Committee (2 openings): Fatima Franzen *, Rochelle
Sjulstad *, Kevin Wetherille, Carla Shutrop (2" choice), Ryan Love
*Incumbents.
Motion carried 5 -0.
Mayor Schmitt asked for Council liaison reports. Cncl. Punt attended the Municipal Legislative
Commission. Discussed were legislative updates. She also attended League of Woman Voters
Minnesota News Paper Association Legislative Panel meeting. Cncl. Heitzman attended the school
board meeting. Discussed were possible grade reconfigurations. He also attended the Downtown
Partnership Annual membership meeting and the Downtown Partnership monthly meeting. A
representative from the County discussed trails and trail connections. Cncl. Clay had nothing to report.
Cncl. Lehman attended the Derby Days Committee meeting. He said they are working on fundraisers
and sponsors. Cncl. Lehman was also involved in the interviewing of candidates for a Finance
Director.
Mr. Leek said that Cncl. Punt would present and discuss the Discussion of Office of Legislative
Auditor (OLA) Report on "Governance of Transit in the Twin Cities Region."
Cncl. Punt provided Council an overview of the OLA Report. Mr. Leek discussed in more details the
major findings and key recommendations.
Each Council member was given the opportunity to comment on the findings.
Gregg Voxland, Finance Director and Jeff Weyandt, Assistant City Engineer, presented Council with
the Long Term Capital Financing.
Mr. Voxland said that Council directed staff to bring back options for capital project financing while
keeping the tax levy increase down to 1% per year. Mr. Voxland presented the following alternatives.
1.2011 Reconstruction project. Funding has been updated and revised to maximize state turn-back
funding and to use all of it for street vs. using some for utility work. The result is reducing the tax levy
portion from $785,000 to $130,000.
A. Include $130,000 in a bond issue.
B. Use CIF fund for the $130,000.
C. Use General Fund — fund balance for $130,000.
D. Cancel the project (loss of state turn-back funds).
Official Proceedings of the February 1, 2011
Shakopee City Council Page -4-
2.2011 Overlay project.
A. Do not assess based on 2010 Council decision.
1. Use CIF for the project cost. Tax levy phased in to replenish the CIF.
2. Use General Fund balance over the 40% transferred to the CIF to pay the cost of the project.
B. Reverse decision and assess 30 %. The City would need to do a feasibility report and the time
line for the project would be delayed about 2 months and may result in higher prices due to fuel
and contractor scheduling. Engineering staff would recommend that the project be delayed as
the workload for CR 101 reconstruction and 2011 reconstruction would be too great. It would
be better to delay the project a year than to assess for this year.
General Fund engineering revenue from this project.
1. Internal financing using the CIF fund for the 70% of the project. Tax levy phased in to
replenish the CIF.
2. Bond issue and future tax levy for the 70% of the project. The project would need to be
assessed at least 20% and a MSA 429 bond issue would be needed which would add about
$30,000 to the cost of the project. Tax levy needed to support the bonds would be higher
unless council buys down the levy.
Clay/Lehman moved to proceed with the 2011 reconstruction project using $130,000 from the CIF in
lieu of a tax levy. Motion carried 5 -0.
Clay/Punt moved to proceed with the 2011 Overlay project and reinstating assessments for overlays at
20 %. Discussion followed.
Cncl. Punt asked if the overlay project was moved to 2012 what that would do to the overall work load
for 2012. Mr. Weyandt discussed the work load schedule.
Mr. Weyandt also discussed the ramification of reinstating the assessments at 20 %. Council discussed
moving the project to a different year and reinstating assessments.
Mayor Schmitt called the question. Mayor Schmitt asked for a vote on the motion. Motion failed 1 -4
with Cncl's Punt, Lehman, Heitzman and Schmitt opposed.
Lehman/Heitzman moved to direct staff to bring additional information relating to the discussion for
the overlay project to the February 15, 2010 meeting. Discussion followed.
Mr. McNeill asked for detail of what information staff needs to provide. Cncl. Lehman said he would
like more information regarding splitting the overlay project, CIF outlook using assessments at 20 %,
30% and no assessments, bonding, internal loan option, the tax levy amount if the City decided to go
with the internal funding option over the next 10 years.
Mayor Schmitt asked for a vote on the motion. Motion carried 5 -0.
Lehman/Heitzman moved to recess for a break. Motion carried 5 -0.
Mayor Schmitt re- convened the meeting at 8:43 p.m.
Jamie Polley, Parks, Recreation & Natural Resources Director, presented Council with the Selection of
the 2011 Park Project Design Firm.
Official Proceedings of the
Shakopee City Council
February 1, 2011
Page -5-
Ms. Polley said they received several proposals for the 2011 park project final design and construction
of the Greenfield East/Park Meadows Park and concept plans for Riverside Fields/Riverside Bluffs
Park.
Ms. Polley said that after ranking the firms, there was clear consensus that Bonestroo had the best
understanding of the project and would provide the best service for the City. Ms. Polley said the CIP
provides $675,000 for each park. Bonestroo's fee is approximately $42,940.00 for design services
which is within the $100,000 amount estimated for design services and construction administration.
Clay/Punt moved to authorize appropriate city officials to enter into agreement with Bonestroo for
final design and construction documents for the 2011 Park Projects. Discussion followed.
Cncl. Lehman stated that the amount that has been allocated doesn't necessarily have to be spent and
that he feels Bonestroo typically comes in over budget.
Mayor Schmitt asked for a vote on the motion. Motion carried 5 -0.
Rick Coleman, Fire Chief, presented Council with the Authorization to Seek Bids for Construction of
the New Fire Station.
Chief Coleman said he was looking for approval from the City Council to go out for bids for the new
fire station. The estimated cost of the project is $3,094,000 to be paid for with existing funds and
$400,000 from the 2011 tax levy. He also said construction would begin in the spring and occupancy
in late fall of 2011.
Clay/Heitzman moved to direct staff and Oertel Architects to advertise and receive bids for the
construction of a new fire station recognizing the alternate bid specifications in memos and in
previous discussions. Motion carried 5 -0.
Mr. McNeill presented Council with the League of Minnesota Cities Community Conversations.
Mr. McNeill asked Council if they would consider Shakopee submitting an application to be a host city
for a League of Minnesota Cities - sponsored "Community Conversation ". The purpose of the
conversations is to discuss what the future of local government services should be.
Punt/Heitzman moved to direct staff to make application for Shakopee to be a Host City for the League
of Minnesota Cities' Community Conversation regarding local government services. Motion carried
4 -1 with Cncl. Clay opposed.
Mayor Schmitt asked if there was any other business or Council concerns. No one responded.
Clay/Punt moved to adjourn to Tuesday, February 8, 2011 at 7:00 p.m. Motion Carried 5 -0. The
Council meeting ended at 9:12 p.m.
dith S. Cox
ity Clerk
Kim Weckman
Recording Secretary