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HomeMy WebLinkAbout13.D.1. Authorize Seeking Bids for Construction of New Fire StationTO: Mayor and City Council Mark McNeill, City Administrator City of Shakopee MEMORANDUM FROM: Rick Coleman, Fire Chief Kris Wilson, Assistant City Administrator SUBJECT: Authorization to Seek Bids for Construction of New Fire Station DATE: January 28, 2011 Introduction The City Council is asked to authorize the appropriate staff and Oertel Architects to advertise and receive bids for the construction of a new fire station at the southeast corner of Lion's Park. Background At its January 4 meeting, the City Council approved the final design and bid specifications for a proposed new fire station, to replace the current fire station located at the corner of 2 Ave. and Scott St. The new station would be located on land that currently makes up the southeast corner of Lion's Park, with access off of Vierling Drive just east of Adams St. The proposed new station includes 5 single -deep, drive - through bays, a hose tower, shop space and office space. The approved design totals 12,450 square feet, making this station approximately half the size of the headquarters station located at the other end of Vierling Drive. Two images of the proposed station and the building floor plan are attached. Samples of the proposed interior and exterior finishes will be on hand to view Tuesday night. Follow -Up When the City Council considered the final design of the building at its January 4 meeting, there was some question as to the electrical service needed for the building. After double checking all calculations, it has been determined that the building will need a 600 amp, 3- phase, 208 volt electrical service. This is reduced somewhat from the 800 amp being considered a month ago. Secondly, staff has asked Oertel architects to include one additional bid alternate related to the parking lot and driveways. The base bid calls for entirely asphalt driveways and parking lots and an existing bid alternate will provide the price for a split surface — asphalt for the parking areas and some driveway surfaces, but concrete in the areas where the fire trucks will be turning. The additional bid alternate would seek a price for making the entire surface concrete. An all concrete surface would eliminate the need to seal coat and overlay down the road, potentially giving us a lower life -cycle cost for the surface. The various bid alternates will allow us to compare the range of options. Budget The estimated cost of the project is $3,094,000, to be paid for with existing funds and $400,000 from the 2011 tax levy. The bidding climate continues to be favorable right now which should allow the City to build the station for a good price. Additionally, the bid documents include several bid alternates that will allow the Council to consider the costs of specific components and decide whether or not to include them. Timeline / Next Steps If Council authorizes proceeding with the bidding process, the appropriate legal notices will be published and bids would be opened at 10:00 a.m. on Tuesday, February 22. A recommendation to award a contract would be brought forward to the City Council at its March 1 meeting. Construction would begin as soon as weather conditions allow and the building would be occupied sometime in the late fall or early winter of this year. Relationship to Vision This item relates to Goal B: Positively manage the challenges and opportunities presented by growth, development and change. Requested Action The Council is asked to offer a motion directing staff and Oertel Architects to advertise and receive bids for the construction of a new fire station. _ — — 11E111 _ _ . _ as N■■■ SHAKOPEE. 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SEE PRBSOR REVAIIO$ • C(VCRY MINE ® NOSE R OOREM NOSE Man MY 1 • 110ww(119011EM5TORICIMKNO PIM YSVETNEMOR IC AM000R69NTCR REELECT El SOYEuYR VITEN WIN MERUW LENS CORR IDCF WP8AN0 DIRER NRL0011 AR MDRATER CHM• SEE WON I RECT ® CONCRETE AMOR wM COMSETESIULDFOA 111E PPE TD AROS WJ111)TYP Q CARKAD=RS SQUARE FOOTAGE SUMMARY OFFICE AND SUPPORT AREA 5,100 SOFT. APPARATUS BAY AREA 6DEOSOFT NOSE TOWER SNCP. EQUIPMENT AREA 1.01D SOFT. TOTAL GROUND FLOOR AREA 12,450 SOFT. MEZZANINE AREA 690 SOFT /INCLUDES MECH.. REC. COMP ROOMS) T r STRLCT RIVES .xrr BO 15. • ROOF BROW 519004 RAE Iouaoor O ROOF PLAN 117! 1116' = 1' -0" SUNSCREEN (VCR TO BELOR) kW RAZE TIRE.TYGE 001E SMIC«iS RTtN OAS SMCREN WEN TO BRNO kW RAE FITNESS ROOM BEI ssfi DAYROOM 1 r , J SHAKOPEE FIRE STATION #2 SHAKOPEE, MN. rrun <.w. 10 -14 JANUARY 4, 2011 Mar EM L•1 JL 1 HEREBY CERTIFY THAT THIS DOCUMENT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY REGISTERED ARCHITECT IN THE STATE OF MINNESOTA PROGRESS SET NOT FOR CONSTRUCTION ARCI IITECTS Ye Et 1795 5.1„1 (19 A...... Si. 1'.wL 41ww. «+. SSIOS IMIIAS nSIM T.I 0511 690412.5 P.. FLOOR PLAN AND