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Home My WebLink About5.D.1. Request for Extending Work Hours-Lametti & Sons, Inc.CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Request of Lametti & Sons, Inc. for Extending Work Hours DATE: January 4, 2011 INTRODUCTION: BACKGROUND: D. I. 5 Lametti & Sons, Inc., the contractor for the MCES Interceptor Lining Project on the Chaska Interceptor, has requested that City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, be suspended for certain work hours. The above named section of the City Code restricts the hours of operation from 7:00 A.M. to 10:00 P.M. on weekdays, and from 9:00 A.M. to 9:00 P.M. on weekends and holidays. Lametti & Sons, Inc. is requesting a suspension on the hours to allow for work 24 hours a day, 7 days a week for a period starting May 2, 2011 and ending September 2, 2011. (See attached letter) This request is for the location of the CIPP lining along T.H. 169 right -of -way beginning 1 /2 mile west of Marschall Road to Eagle Creek Boulevard. A second request for extending work hours will be done later from C.R. 15 to '/2 mile west of Marschall Road. Attached is a 2011 project map showing the MCES lining project limits. This request is being made because the lining process requires an over -night cure time so the crew will install the liner during normal working hours and the line will cure out at night and for bypass pumping. Due to the high flows, bypass pumping will be required for 24 hours a day and for a number of days to complete the lining Some minor digging will also take place after normal working hours when traffic is lower. The cleaning process will require some weekend hours to allow for cleaning during lower flows. Staff is requesting that Council grant the appropriate City officials the authority to process additional working hour requests. Staff would recommend that if the suspension of hours is granted, that the approval is subject to the following conditions: 1. Approval is contingent upon minimizing noise exposure. 2. If property owner complaints are received by the City, the suspension can be revoked at the discretion of the City Engineer. If Council approves the suspension, a public notice to meet the City Code requirements and notice such as a news release would be placed in the Shakopee Valley News. ALTERNATIVES: 1. Approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, per this memo, and direct staff to publish notice of the suspension terms with the conditions as recommended by staff. 2. Grant the Public Works Director the authority to process additional working hour requests for this project, if necessary. 3. Approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, for some other period of time as determined appropriate by the City Council, and direct staff to publish notice of the suspension terms. 4. Do not approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D. 5. Table for additional information. RECOMMENDATION: Staff recommends Alternative's No. 1 and No. 2. The Contractor has indicated that they need to meet local City Noise Ordinance. ACTION REQUESTED: 1. Offer a motion approving a suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, to allow work 24 hours a day, 7 days a week for a period starting May 2, 2011 and ending September 2, 2011 for the MCES Interceptor Lining Project (CIPP) along the T.H. 169 right -of -way from 1/2 mile west of C.R. 17 to Eagle Creek Boulevard. Said suspension is conditioned upon minimizing noise exposure, if property owner complaints are received by the City, the suspension can be revoked at the discretion of the City Engineer, and that the appropriate public notice be placed in the Shakopee Valley News. 2. Grant the Public Works Director the authority to process additional working hour requests for this project, if necessary. ENGR/2011 PRO JECTS /2011- COUNCIL/EXTEND- WORKING -HOURS Bruce Loney, P.E. Public Works Director Lametti & Sons, Inc. December 6, 2010 Mr. Tom Buchal Seneca Construction Field Office 3752 Plant Road Eagan, MN 55122 RE: Chaska Interceptor Improvements — Phase 1 MCES Project Number 809044 Lametti & Sons, Inc. Project Number 10183 Subject: City of Shakopee R.O.W. Permit Gentlemen: As requested in our meeting with the City of Shakopee on November 30, 2010, we are providing the following information regarding work on this project: • Temporary Conveyance Piping Crossing at Eagle Creek Blvd. Installation of the temporary conveyance system crossing under Eagle Creek Blvd. will not occur until Spring 2011, so snow removal will not be a concern. • Working Hours beyond City Standard Hours Normal working hours for maintenance structure replacement / rehabilitation will conform to current city standards (7:00 AM to 7:00 PM, Monday through Friday and 9:00 AM to 5:00 PM Saturdays). Working hours for CIPP installation cannot conform to the current city standards. We are requesting a permit based on allowing hours as follows for CIPP installation: 7:00 AM Monday — Start CIPP Operations 7:00 PM Friday — Terminate CIPP Operations - No restrictions on working hours during this time period Based on current schedule, we anticipate commencing CIPP operations May 02, 2011 and completing them September 02, 2011 The primary location of the CIPP lining on the project is located in the MNDOT TH 169 R.O.W. beginning % mile west of Marschall Road and extending east to Eagle Creek Blvd. There is limited residential impact in this area. The diversion pumping equipment will be installed and operated in such a manner as to limit noise disturbances. The actual noise abatment steps will be determined during installation and testing of the diversion system. Examples of noise abatment procedures could include constructing berms to deflect noise, constructing curtains as noise mufflers, or installation of commercially produced noise abating devices. Overnight operations during CIPP installations are typically monitoring operations on the diversion equipment and the CIPP liner as it cures. 16028 Forest Boulevard North P. 0. Box 477 Hugo, MN 55038 651/426 -1380 Fax: 426 -0044 Equal Opportunity Employer Serial Letter No. 01 If you have any questions, do not hesitate to contact us. Sincerely, Daniel J. Banken Project Manager SONS /- Chaska Interceptor Improvements — Phase 1 MCES Project 809044 Lametti Project 10183 Emergency Spill Response This plan details specific actions that are to be taken in the event of any uncontrolled release of wastewater to the environment. For the duration of this project, an Emergency Spill Response Team (ESRT) has been designated. The ESRT consists of the following members: Plan Details • TBD, Lametti Project Superintendent: TBD (Team Lead) • Paul Robertson, Lametti Safety Manager: 612 - 269 -2050 • Daniel Banken, Lametti Project Manager: 612 - 369 -2145 • Northern Dewatering — Emergency Contact: 763 - 428 -2616 All members of the ESRT can respond to the site within 60 minutes of an alert on the project. The project site shall be continuously monitored by a designated person during wastewater conveyance activities. This designated person shall be referred to as the attendant. The attendant shall monitor the conveyance system at all times. He or she will have no other duties on the project. The attendant shall be knowledgeable in the operation of the wastewater conveyance system. The goal of the attendant is to monitor the wastewater conveyance and notify the project superintendent of unusual conditions to avoid potential wastewater spills. In the event of a spill, the attendant shall immediately take the following measures: 1. Asses the nature of the spill and take measures to stop the spill. 2. Notify the Team Lead. The Team Lead shall respond to the project site within 60 minutes to ensure spill has been stopped and begin clean -up measures for the spill. The Team Lead will determine if additional personnel or equipment is necessary to abate the situation. 3. The Team Lead will contact MCES Dispatch @ 651 - 602 -4511 and provide the following information: a. Time of the spill b. Estimated spill quantity c. Cause of the spill d. Clean -up and corrective measures underway 1 4. The Team Lead will contact the CAR and other members of the Emergency Spill Response Team. If any property owners have been affected, the Team Lead will notify them. If the spill involves vandalism, the police will be contacted and a report filed. 5. MCES will contact the appropriate municipalities (MNDOT, Scott County, City of Shakopee). 6. Clean -up measures will be to the satisfaction of the CAR. Within three days of a spill incident, the ESRT will issue a report to the Council. The report will contain the following information at a minimum: a. Date and time of the incident b. Estimated spill quantity c. Cause of the spill d. Corrective actions taken e. Clean up activities Copies of any supporting information, such as police reports, will be attached to the report. The City of Shakopee will receive a copy of the report as well. Spare Parts The following spare parts will be onsite to expedite repairs to the discharge pipe if necessary: • 3 EA - Repair couplings for each size of discharge line. 2 STORM WATER SLOPE REPAIR S. STABILIZATION RAILROAD SIGNALS 2011 CITY OF SHAKOPEE PROJECTS /IMPROVEMENTS PROPOSED PRIVATE IMPROVEMENTS PROPOSED PUBLIC IMPROVEMENTS it CSAH 101 ECONSTRUCTION NTS INTERSECTION IMPROVEMENTS r� u a ry N9i"car CSAH 21 EXTENSION II PLSLWD CHANNEL RESTORATION STAGECOACH ROAD SIGNAL H CR 10 TRAIL EXTENSION SHAK0PE3 Cowman' %ICEr 1857