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Home My WebLink About5.B.1.a. Mayor Council Initiatives & Requests 5 Council Requests 2013 Preliminary Budget Personnel Budget Requests: Start Date Total 2013 Positions Cost Economic Development Specialist 3/1/2013 $ 72,146 Public Relations /Social Media Coordinator (.5 time) 1/1/2013 $ 32,300 Grants Writer (.5 time) 6/1/2012 $ 29,935 $ 134,381 Project Budget Requests: Estimated Project Cost Feasibility Studies $ 100,000 Neighborhood Festivals $ 20,000 Downtown Flower Baskets $ 13,000 Centralized Recycling $ 50,000 $ 183,000 Total $ 317,381 6 Council Requests 2013 Preliminary Budget City of Shakopee Budget Personnel Request Form 2013 Budget Department: (Administration Prepared By: Mark McNeill, City Administrator Position Request for: 'Economic Development Specialist Description Details of This position would be responsible for the full -time marketing f the City's economic Request: development program, and would act as the City's liaison for prospective commercial /industrial development. The position, in conjunction with the Shakopee Chamber of Commerce, EDAC and SCALE TED initiative, would promote the development of tax base and job creation in Shakopee. Pay Grade Estimate Pay Grade 8 $59,684 to $74,543 Date of Implementation 3/1/2012 I Additional Information (Total first year personnel costs, assuming 3/1/13 hire, is $72,146 Date Submitted 17/20/2012 I Date Reviewed: 7 Council Requests 2013 Preliminary Budget City of Shakopee Budget Personnel Request Form 2013 Budget Department: Administration Prepared By: 'Mark McNeill, City Administrator Position Request for: 'Public Relations /Social Media Coordinator (.5 time) Description Details of This half time position would be responsible for monitoring the City's social media Request: sites (Twitter, Facebook) by sending messages, and responding to inquiries and comments. It would also be responsible for the proactive sending of the City media message to various news outlets Pay Grade Estimate 'Grade 7 Date of Implementation 1/1/2013 Additional Information Annual personnel costs of this half -time position is $32,300 Date Submitted 7/20/2012 Date Reviewed: 8 Council Requests 2013 Preliminary Budget City of Shakopee Budget Personnel Request Form 2013 Budget Department: Administration Prepared By: (Mark McNeill, City Administrator Position Request for: Grants Writer (.5 time) Description Details of Currently, the City's departments are responsible for researching and writing Request: grants on their own -- recent examples are Police, Parks, Recreation, and Natural Resources, Engineering, and the Community Development Departments. This position would provide for a half -time specialist who would work with the departments, and research further opportunities for seeking grants from other levels of government, and other sources. Pay Grade Estimate 1$29,935 Date of Implementation 16/1/2013 1 Additional Information Even in an era of reduced grant opportunities, it is hoped that this position will more than pay for itself via the obtaining of grant funds. Note that some of these grants may require local matches, but those may be decided upon individually. Date Submitted 17/20/2012 Date Reviewed: 1 9 Council Requests 2013 Preliminary Budget City of Shakopee Project Budget Request Form 2013 Budget Department (Mayor and Council 0111 l Prepared By: Mark McNeill, City Administrator Project Name Feasibility Studies Description Information of This would provide funding for three feasibility studies: 1) $10,000 for archeological studies at west of Memorial Park, to determine where excavations for other improvements (i.e.; the undergrounding of utilities,or future park shelters) could take place; 2) $80,000 - $100,000 for the study of a "No Whistle Zone" along the downtown 2nd Avenue rail corridor Estimated Cost of Request $90,000- $110,000 Departments Benefitting or Cost Mayor and Council Sharing Potential Revenue and Source of General Fund Revenue to Fund Project. Date of Implementation (Quarter) l /1/2013 Additional notes for discussion It is estimated that in order to fully implement a "No Whistle" zone, rail crossings which are not to be closed will need to be reconstructed with full crossing arms. There are 10 crossings between Marschall Road and Rahr malting. The estimated cost per crossing is $200,000. Date Submitted: 7/20/2012 Date Reviewed: l 10 City of Shakopee Project Budget Request Form 2013 Budget Department Mayor /Council Prepared By: (Mark McNeill, City Administrator I Project Name 'Neighborhood Festivals Newcomers to Shakopee have limited opportunities to assimilate into the Description Details of Request: community to make friends or neighborhood contacts. City assistance is proposed to help fund neighborhood celebrations, which will help to establish a sense of identity and provide for community connections. Applications would be screened by a committee, which would establish eligibility criteria and amounts to be funded. Estimated Cost of Request $20,000 Departments Benefitting or Cost Mayor /Council Sharing Potential Revenue and Source of General Fund Revenue to Fund Project. Date of Implementation 1- May -13 Date Submitted: 7/19/2012 Date Reviewed: Additional notes for discussion 11 Council Requests 2013 Preliminary Budget City of Shakopee Project Budget Request Form 2013 Budget Department Mayor /Council 0111 I Prepared By: I Mark McNeill, City Administrator Project Name Downtown Rower Baskets Description Information of Since the Downtown Partnership disbanded, there is no group with which to share the expenses of the downtown flower baskets. Until 2012, the City provided the labor for the required daily waterings, and the DP paid for the lamp pole brackets, $6,000 towards rental of the watering vehicle( "Gator "), and the flower pots themselves. If the City is to resurrect this program itself, it will cost an estimated $13,000. Estimated Cost of Request I$13,000 Departments Benefitting or Cost Mayor and Council Sharing Potential Revenue and Source of General Fund Revenue to Fund Project. Date of Implementation (Quarter Basket assembly - -3/1; placement 5/15/13 Additional notes for discussion Date Submitted: 7/20/2012 I Date Reviewed: 12 City of Shakopee Project Budget Request Form 2013 Budget Department (Public Works I Prepared By:I Mark McNeill, City Administrator Project Name Recycling Materials Center Description Details of By State law, cities must provide opportunities for the curbside pickup of residential Request: recycling materials. However, there is no requirement for commerical or multi- family residential pickup, and it is up to individual property owners to provide for recycling. In this case, the City would establish a centralized recycling location for C/I and multi- tenant housing. Recyclable material could be brought to the location, and the City would take sell the collected materials on the open market (it should be noted that market rates for recyclable materials fluctuate significantly). It is anticipated that the income could offset the costs of providing a centralized collection point The location would have to be secured or monitored, and pilfering of dropped off materials is a possibility. Initial set -up of recycling containers -- $50,000. Ongoing Estimated Cost of Request costs of operating -- break -even Departments Benefitting Public Works or Cost Sharing Potential Revenue and General Fund and Solid Waste Fund for initial set -up costs. Ongoing costs would Source of Revenue to be offset by sale of recycled materials revenues. Fund Project. Date of Implementation 4/1/2013 Date Submitted: 17/20/2012 Date Reviewed: Additional notes for An alternative would be for the City to negotiate the recycling center's operation discussion with the City's designated garbage hauler.