HomeMy WebLinkAbout4.F.2. Approval of Minutes: April 17 and April 24, 2012 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 17, 2012
1-2. CALL TO ORDER/ROLL CALL/PLEDGE OF ALLEGIANCE
Mayor Tabke called the meeting to order at 7:00 p.m.
Present: Mayor Brad Tabke, Councilmembers Pamela Punt, Matt Lehman, Steve
Clay and Jay Whiting
Absent: None
Staff Present: Mark McNeill, City Adlninistrator; R. Michael Leek, Coimnunity
Development Director; Bruce Loney, Public Works Director/Engineer;
Jim Thomson, City Attorney; and Julie Limiihan, Finance Director/City
Clerk
3. APPROVAL OF THE AGENDA
McNeill recommended deletion of 10.E.2, Revision to Subsidy Policy—Res. No. 7187.
Motion: Punt/Whiting moved to approve the agenda as amended. Motion carried 5-0.
4. CONSENT BUSINESS
Motion: Whiting/Clay moved to approve the Consent Agenda. McNeill read the Consent
Agenda items.
A. Public Works and Engineering
L Moved to authorize the appropriate City officials to execute the Scott County
Standard Road Maintenance Agreement for mowing of Scott County Highway
Rights-of-Way within the City of Shakopee, except for those highways which
are covered in a separate agreement.
2. Moved to approve a suspension of City Code Sec. 10.60, Noise Elimination
Noise Prevention, Subd.3, Hourly Restrictions on Certain Operations, D,
allowing work on Saturdays starting at 7:00 A.M., allowing work 24 hours a
day from April 20th to May 2"`�, 2012, and directing staff to publish notice of the
suspension terms with the conditions as recommended by staff.
B. Personnel
None
C. Parks, Recreation &Natural Resources
1. Moved to authorize the appropriate City officials to execute the following
agreements.
• Shakopee Coyotes Baseball Team to operate Joe Schleper Baseball
Stadium.concession stand for all hoine Coyote garries.
• Shakopee Indians Baseball Team to operate Joe Schleper Baseball
Stadium concession stand for all home Indian and Shakopee High
School games.
• Shakopee Jaycees to operate Tahpah Softball Complex concession stand
for adult softball league games.
Official Proceedings of the April 17, 2012
Shakopee City Council Page 2
• Shakopee Soccer Association to operate the 17t�' Avenue Sports
Complex concession stand.
D. Police and Fire
L Moved to declare as suiplus property those items listed in the April 17, 2012
memo from Elizabeth Carlson, Police Evidence Technician and Carey Schneck,
Police Detective.
2. Moved to declare a 1993 Toyota Corolla, VIN: 1NXAE04E9PZ080300; a 1995
Chevrolet 1500 Pickup, VIN: 1GC3C14Z2SZ151027; a 1996 Harley Davidson,
VIN: 1HD1BKL10TY020414; and a 2002 Pontiac Bonneville, VIN:
1G2HZ541524157144 as surplus property, and authorize disposal of same.
E. Community Development
None
F. General Administration
1. Moved to approve the bills in the amount of$470,664.35 and electronic
transfers in the amount of$903,029.41, for a total of$1,373,693.76.
2. Moved to approve the minutes of April 3, 2012.
3. Moved to approve the application and grant a temporary on-sale liquor license
to the Church of St. Mark, 350 South Atwood Street, for July 28 and July 29,
2012.
4. Offered Resolution No. 7185, A Resolution Providing for the Issuance and Sale
of General Obligation Improvement Refunding Bonds, Series 2012A, in the
Proposed Aggregate Principal Amount of$4,960,000.00.
5. Moved to approve the purchase of a Tightrope Playback System upgrade from
Alpha Video, plus a new uninterruptable power supply and associated cabling,
at a total project cost not to exceed $27,500.
6. Moved to authorize the purchase and installation of a new 80-ton Trane air
conditioning unit for the Library building froin Harris Companies at a cost not
to exceed $72,600; and the purchase and installation of a new 60-ton Trane air
conditioning unit for the Police Station from Owens Companies, at a cost not to
exceed $63,100, to be paid for out of the Building Fund.
7. Moved to authorize the release of the developer's agreement dated September
29, 1980, by and between the City of Shakopee, and Halo Development, Inc.;
Burmahi, Inc.: Halo Investment; and Shakopee Countryside Recreation Center
Associates, relating to 3.25 acres of land currently owned by the Bunnahi
Corporation.
8. Offered Resolution No. 7188, A Resolution of the City of Shalcopee,
Minnesota, Regarding Participation in the Minnesota Departlnent of Public
Safety's Toward Zero Deaths Enforcement Grant, and move its adoption.
Motion carried 5-0.
5. RECOGNITION OF 1NVOLVED CITIZENS BY CITY COUNCIL
John Snowden, 1867 Foothill Trail addressed Council with neighborhood concerns about
traffic on Foothill Trail. He presented Council with a neighborhood petition signed by
residents to increase traffic enforcement in the area and installing a stop sign or speed
bump on Foothill Trail.
. Official Proceedings of the April 17, 2012
Shakopee City Council Page 3
Motion: Lehman/Whiting moved to direct the Traffic Safety Review Cominittee to
review the concerns on Foothill Trail and also direct the Chief of Police to
increase traffic enforcement in the area of Foothill Trail. Discussion
followed.
Lehman addressed his concerns for the safety of the children in the
� neighborhood. Clay said he would like to give staff the opportunity to loolc
into the issue and come back at a later date with mare than the two options
in the motion.
Whiting amended the motion to refer the issue to the Traffic Safety Review
Committee and aslc the Police Department to conduct more enforcement in
the area after the Traffic Safety Review Committee has a chance to discuss
the issue.
Motion carried 5-0
7. PUBLIC HEARINGS
Public Hearing far the Valley View Road Improvements Project, Project No. 2012-7.
Motion: Clay/Whiting moved to open the Public Hearing. Motion carried 5-0.
Bruce Loney, Public Works Director/Engineer, provided bacicgrouild
regarding the Valley View Road Improvements Project. The proposed
project includes constructing Valley View Road improvements from
Evergreen Lane to Sarazin Street.
In 2011 Scott County inade the decision to move ahead with the four lane
expansion of CSAH 17 from St. Francis Avenue to '/4 inile south of CH 78
with the proj ect moving into design and proj ected construction in 2013.
Council approved a preliminary report for Valley View Road from
Evergreen Lane to Sarazin Street.
Mr. Loney discussed issues for the eastern portion of the project from
CSAH 17 to Sarazin St. He said there are right-of-way concerns for
Betaseed and St. Francis Regional Medical Center; road construction from
St. Francis Avenue to Valley View Rd. needs to be done to restore a
connection to St. Francis; City participation for the oversizing of the road,
storm sewer and SPUC trunk water oversizing; and the right-of-way for the
roadway will be dedicated to the City by the hospital and Betaseed.
The issues discussed regarding the street construction from CSAH 17 to
Evergreen Lane are high assessments to Betaseed, the Hayostek and
Thompson parcels; Betaseed's future street layout to Valley View Road
and the relocation of driveways far CSAH 17 to Valley View Road for
Betaseed and the Hayostek and Thompson parcels.
The total estimated project cost for the project is $1,830,297.10. The
City's total cost is $456,817.50, which will come from the State Aid Funds,
and $200,655.00, to come from the Surface Water Drainage fund.
Official Proceedings of the April 17, 2012
Shakopee City Council Page 4
Rochelle Hayostelc, 1830 Marschall Road, addressed Council with her
concerns of the high assessment projections for their property at �65,000;
the closeness of the CSAH 17 to the their residence after it is reconstructed;
and the relocation of their driveway from CSAH 17 to the new Valley
View Road,which will affect the business that they run from their home.
Donovan Hayostek, 1830 Marschall Road, advised Council that there are
elevation issues if the driveway is relocated to the south off of the new
Valley View Road.
Kevin Thompson, 1834 Marschall Road, addressed Couilcil with his
concerns with the high assessment projections for their property at
$95,000, as well as the same concerns as the Hayostek's have with the
relocation of their driveway.
Linda Thompson, 1834 Marschall Road, also expressed her concerns over
the estimate of the assessment to her property.
Mr. Loney stated that based on the City's Assessment Policy the
assessment estimates to the properties are high, due to the front footage
basis. Mr. Loney strongly suggested that a Benefit Appraisal be done on
the Hayostek and Thompson properties.
Kurt Wickstroin, President of Betaseed Inc., 1788 Marschall Road, stated
that Betaseed supports the project as proposed.
Mike Baumgartner, President of St. Francis Regional Medical Center, 1455
St. Francis Ave.,stated that St. Francis also supports the project, with
requests that he highlighted for Council, relating to access, costs, and
addressing issues
Mitch Rasmussen, Scott County Engineer, explained the Right-of-Way
process.
Whiting/Clay moved to close the public hearing. Motion carried 5-0.
Motion: Clay/Whiting offered Resolution No. 7189, A Resolution Ordering an
Improvement and Preparation of Plans and Specifications for the Valley
View Road Improveinents Project, Project No. 2012-7; and authorize staff
to obtain benefit appraisals for the project, and moved its adoption..
Discussion followed.
Lehman asked to split the motion far separate votes. Mr. Thomson advised
Council that they could split the motion.
Motion: Lehman/Punt moved to split the motion into two separate questions.
Motion failed 2-3 with Tabke, Whiting and Clay opposing.
Tabke asked for a vote on the original inotion. Motion carried 5-0.
• Official Proceedings of the April 17, 2012
Shakopee City Council Page 5
7. BUSINESS REMOVED FROM CONSENT AGENDA
None
8. RECESS FOR ECONOMIC DEVELOPMENT AUTHORITY MEETING
Motion: Lehman/Punt inoved to recess far an Economic Developinent Authority
Meeting. Motion carried 5-0.
9. RECONVENE
Reconvened at 8:20 p.m.
10. GENERAL BUSINESS
A. Community Development
1. Sewer Availability Charge Credit Policy—Res. No. 7184
Loney stated that he and Julie Linnihan presented a policy to guide the use
of Sewer Availability Charges (SAC) credits that are available to the City
as a result of Rahr Malting coming off of the Metropolitan Sewer System.
The policy has been discussed with Council, staff and the EDAC to ensure
the input and concerns regarding the new policy have been considered and
integrated into the policy.
The revised policy includes consideration of each application for the use of
the remaining SAC credits; staff will bring forward the requests for
discussion and approval.
Council also directed that a separate policy Ue brought back to the first
meeting in August which would involve residents that currently do not
have city sewer. This policy would require review of existing prograins
that may be offered through state or regional agencies.
Motion: Whiting/Clay offered Resolution No. 7184, A Resolution Adopting a
Sewer Availability Charge (SAC) Credit Policy, and moved its adoption.
Motion carried 5-0.
B. Personnel
None
C. Parks, Recreation &Natural Resources
None
D. Police and Fire
None
Official Proceedings of the April 17, 2012 ,
Shakopee City Council Page 6
E. Community Development
1. Rezone Property from Major Recreation Zone to Light Industry Zone and
Comprehensive Plan Amendment to Guide the Property for Industrial Use
—Res. No. 7186-- Ord. No. 854.
Michael Leek stated that Scannell Development Company made
application for a Comprehensive Plan Amendment to guide the property
located at the southeast conZer of 4t�' Avenue East and Shenandoah Drive
for industrial use and to rezone the property froin Major Recreation (MR)
Zone to Light Industry (I-1) Zone. Mr. Leek also noted that the Planning
Coinmission reviewed the request and recommended approval of the
rezoning and Comprehensive Plan Amendment to the City Council.
Loren Gross, 8609 Lyndale Ave., Bloomington is asking for the rezoning
because they feel the property would provide a natural fit into the City's
Land Use Plan. The addition of proper buffers along the west property line
would serve as a good transition to the nearby residential areas. If zoned
light industrial, he said the property would be a mixture of first class, light
manufacturing, warehouse and distribution buildings.
Ann Mulcrone, 2381 Pinewood Dr., expressed concerns about future
businesses of the property using Shenandoah Dr. as an entrance and not 4t�'
Avenue.
Mr. Leek said that the City Engineer detennines what access would be with
regard to local streets.
Motion: Punt/Whiting offered Resolution No. 7186, approval of a request to amend
the Comprehensive Plan to guide this property far Industrial use, and
Ordinance No. 854, approval of a request to rezone the subject property to
Light Industry Zone, and move their adoption. Motion carried S-0.
2. Revision to Subsidy Policy—Res. No. 7187.
This item as removed from agenda and deferred to a future meeting.
F. General Administration
1. Bid Results and Contract Award for Community Center Roof—Res. No.
7190.
Mr. McNeill said that Council voted to advertise for bids for the
replacement of the Coinmunity Center roof. Bids were opened on April 12,
2012, and a total of eight bids were received. Of the eight bids received,
the total prices for the base bid ranged from $1,029,548 to $1,433,400. The
total prices for bid alternate#3 (which would be "like for lilce"
replacement) ranged from $813,400 to $1,397,000.
Mr. McNeill said that if Council wished to consider bid alternate#3, with
like for like replacement of the existing roof, it should be noted that the low
bidder, Schwickert's Roofing, submitted notice shortly after the bid
. Official Proceedings of the April 17, 2012
Shakopee City Council Page 7
opening that they had made an error in their bid far this option. They asked
to withdraw their bid without loss of their bid bond. Otherwise, their bid
was $179,835 too low. McNeill said that Council needed to determine if it
wanted to grant Schwickert's request to withdraw their bid.
The project is to be paid for out of the City's Building Internal Services
Fund. The bids came in approximately 7.6% above the projected cost;
however, McNeill stated that the roof needs to be replaced. Staff
recommended granting Schwickert's request to withdraw their bid for bid
alternate#3, and further to select the base bid plus bid alternate #4 and
award the contract to low bidder McPhillips Brothers Roofing, at a cost of
$1,026,548.
Motion: Lehman/Whiting 1. Moved to grant Schwicicert's request to withdraw bid
alternate#3. 2. Offered Resolution No. 7190, A Resolution Accepting the
Bids and Awarding a Contract for Replacement of the Community Center
Roof, and 3. Approved a 5% contingency fund for use by the Assistant City
Administrator in authorizing change orders; and moved its adoption.
Discussion followed.
Whiting wanted clarification of what the base bid and warranty involved.
Mr. McNeill said the base bid is $1,029,548 with a 25 year warranty.
Punt stated that the roof has been in need of replacement for the past three
years. Punt also asked about what kind of structural damage may be
underneath the roof once it's exposed and if the damages were included in
the base bid.
Rod Schalesky, Civil Engineer/Project Manager of Skyline Building
Envelope Consultants, advised Council that any damage that is found once
the roof is enclosed will be covered under the bid.
Clay asked about energy efficiency once the roof is replaced. Mr.
Schalesky said that there should be some energy savings with the
replacement.
Tabke asked for a vote on the motion. Motion carried 5-0.
11. COUNCIL MEMBER REPORTS
Punt No report.
Lehman Attended the 169 Corridor Coalitions meeting. He said at the meeting it was
stated that 41% of jobs in Minnesota are located within 10 miles of 169.
Clay Attended the Shakopee Public Utilities Commission meeting. Discussed was
the Shakopee Enviromnental Learning Center at the high school. The
installation of the fiber optic cable is being planned and SPUC volunteered
their time to trench in the cable and provide the space for the water service to
the site. An energy storage system has been purchased to store energy
produced by wind generation. They are also in the process of ordering the
Official Proceedings of the April 17, 2012 ,
Shakopee City Council Page 8
wind generation equipment. He discussed the bids that came in to SPUC for
the 69 water inain project.
Whiting No report.
Tabke Read an Action Proclaiming April 27, 2012 as Arbor Day. Met with Senator
Klobuchar when she was in Shakopee visiting the high school; attended the
SCALE meeting in which Met Council spoke to SCALE; He and Mr. McNeill
met with Arlene McCarthy who is iiz charge of Met Council Trans�ortation
and Pat Born, Executive Director froin Met Council to discuss issues that
Shakopee has with Met Council; He did a police department ride along;
Participated in the first Intergovernmental Working group which includes
Shakopee Mdewakanton Sioux Community, the Cities of Shakopee and Prior
Lake, and Scott County.
13. BREAK
Motion: Lehman/Whiting moved to recess for 10 minutes.
Tabke reconvened the meeting at 9:35 p.m.
14. DISCUSSION OF ECONOMIC DEVELOPMENT
Tabke said that at the last City Council meeting there was discussion about incorporating
more strategic planning and thinking long term goals that would be discussed at Council
meetings. The goal is to have the first meeting of the month to include daily business and
immediate needs and the second meetings of the month involve more strategic planning
and talk about the goals that were set up during the Goal Setting session. The structure is
to encourage more open discussion.
Tabke said the topic for this session is Economic Development:what the City does to
move forward, what the City's economic development strengths are, what are the goals
and expectations are far economic development, and what Council and staff would like to
see happen in the future.
Tabke stated he has three goals of what he would like to see out of the discussion. They
are general ideas, expectations and goals for economic development. The second goal is
to talk about the economic development staffing. The third goal is to put together a plan
and discuss staffing needs to promote economic development.
Lehman feels that the City is lacking taking a potential opportunity and move with it
because in the past the City didn't have to work real hard to promote the area. Punt would
like to see the City use a retail approach to sell the City. Whiting would like to see a
generic marketing package put together by the City. Clay feels that the City should utilize
technology to promote the City.
Leelc stated that the Council needs to decide who they want to sell the City to before there
is discussion about what the tactics and strategies are that the City is going to use to get
there. He also stated that general marketing tools wouldn't work for site selectors. He
also suggested working with surrounding townships and cities that border Shakopee to
collaborate on economic development plans.
. Official Proceedings of the April 17, 2012
Shakopee City Council Page 9
Tabke asked to discuss economic development again at the second meeting in two
months. He would like staff to have recommendations and discussion topics as to what
staff needs from City Council in order to move forward.
McNeill summarized that by the second meeting in June staff needs to provide City
Council information for economic development discussion on areas adjacent to the
intersection of 169/69, and east on Hwy 101.
15. ADJOi_IRN
Lehman/Punt moved to adjouni to Tuesday, April 24, 2012, at 7:00 p.m. Motion ca�ried
5-0. Meeting ended at 10:36 p.m.
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(
ulie Linnihan
Finance Directar/City Clerk
Kim Weckman
Recording Secretary
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. REGULAR SESSION SHAKOPEE, MINNESOTA APRIL 24, 2012
1-2. CALL TO ORDER/ROLL CALL
Mayor Tabke called the meeting to order at 7:01 p.m.
Present: Mayor Brad Tabke, Councilmembers Pamela Punt, Matt Lehman, Steve
Clay and Jay Whiting.
Absent: None
Staff Present: Marlc McNeill, City Administrator; R. Michael Leel<, Community
Development Director; and Julie Linnihan, Finance Director/City Clerk
3. APPROVAL OF THE AGENDA
Motion: Whiting/Clay moved to approve the agenda. Motion carried 5-0.
4. JOINT COUNCIL/EDA PUBLIC HEARING ON ESTABLISHING TAX INCREMENT
FINANCING DISTRICT NO. 14 AND ADOPTION OF A TAX 1NCREMENT
FINANCING PLAN FOR THE PROPOSED TIF DISTRICT-COUNCIL RES. NO. 7191•
EDA RES. NO. 12-2 AND 12-3.
Motion: Lehrnan/Clay moved to open the PuUlic Hearing. Motion carried 5-0.
Michael Leek provided background on the SanMar business. The property
is located on the plat of Opus NVW on the south side of 4r" Avenue at
County Road 83. is the proposal consists of 580,000 square feet of
warehouse distribution center, with 10,000 square feet of office, and a
160,000 square foot mezzanine area for a piece-picl<ing operation.
The firm projects the creation of 150 jobs within two years of completion
of the minimum improvements in the Tax Increment Financing district.
117 jobs would be at an average wage of$12.00 an hour, with an absolute
floor of$9.00 an hour. These amounts do not include benefits and
bonuses. Thirty three other joUs would be at an average wage of$16.50 an
hour, with a wage floor of$1�4.00 an hour.
Tom Denaway, analyst with Springsted, Inc. presented. He provided an
overview of the proposed TIF District No. 14. and provided an overview of
the development scenario.
Denaway talked about the qualifications needed for an economic
development district,and what statutory findings are made to approve a
TIF plan. He said that one of the main fmdings of the City must be that
Official Proceedings of the Apri124, 2012
Shakopee City Council Page 2
the proposed development in the opinion of the City would not reaso�zably
be expected to occur solely through private investment within the
foreseeable future, except for the assistance provided by TIF (the "but/for"
test). Denaway said that after the review of this proposed project,
considering revenue and other key factors, the project does merit the
assistance of TIF.
Denaway also discussed the inarket value analysis test. This test is that the
increased market value that could reasonably be expected to occur without
the use of TIF would be less than the increase in the marlcet value
estimated to result from the proposed development, after subtracting the
total subsidy provided. The total revenue created over the lift of the TIF
project is $3,086,583
Julie Eddington, attorney with Kennedy & Graven that represents the City,
discussed the Contract for Private Development, and outlined the purpose
of the contract.
Jordan Lott of J.J. Development/SanMar thanlced City Council and the
EDA for their support in this project.
Motion: Whiting/Punt moved to close the public hearing. Motioil canied 5-0.
Leek advised the Council that in their packet are documents from the
Shakopee School District and Scott County indicating their support of the
project as well as another TIF project that come to City Council on May 1,
2012.
Motion: Clay/Whiting offered Resolution No. 7191, A Resolution Approving Tax
Increment Financing Plan For Tax Increment Financing (Economic
Development) District No. 14 Within The Minnesota River Valley Housing
And Redevelopinent Proj ect No. 1: And Approving Contract For Private
Development Between The City, The Economic Development Authority
For The City of Shakopee, And J & J Minneapolis LLC, Which Includes A
Business Subsidy Agreement, and moved its adoption. Motion can-ied 5-0.
5. ADJOT_)IZN
Punt/Whiting moved to adjourn to Tuesday, May 1, 2012 at 7:00 p.m. Motion canied 5-0.
�' Meeting eilded at�39 p.m.
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�'Julie Linnihan
Finance Director/City Clerk
Kim Weckman
Recording Secretary