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Home My WebLink About4.E.2. Extension Agreement with WSB & Associates, Inc. for Design Services on Valley View Road �. �. p�. CITY OF SHAKOPEE �� t� �'�.s� � r �}� �� f� ` Meinorandum '�� '� �z p r� � TO: Mayor & City Council Mark McNeill, City Administrator FROM: Jeff Weyandt, Assistant City Engineer SUBJECT: Extension Agreement with WSB & Associates, Inc. for Design Services on Valley View Road DATE: May 1, 2012 INTRODUCTION: Attached is an extension agreement from WSB & Associates, Inc. to provide design and survey services for the Valley View Road Improvements project from Evergreen Lane to Sarazin Street. ALTERNATIVES: 1. Approve the extension ageement with WSB & Associates, Inc. to provide design and survey services for the Valley View Road Improvements Project, Project 2012-7. 2. Do not approve the extension agreement with WSB & Associates, Inc. to provide design and survey services for the Valley View Road Improvements Project, Project 2012-7. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, as it is essential to establish the easement limits west of CSAH 17 as soon as possible. ACTION REQUESTED: Approve the extension ageement from WSB & Associates, Inc. to provide design and survey services for the Valley View Road Improvements Project, Project No. 2012-7 from Evergreen Lane to Sarazin Street. Jeff Weyandt, P.E. Assistant City Engineer ENGR'_01'_-PROJECT VVRD WORD�EXTENSION-AGREBMENT-WSB Engineering Planning Environmental Construction 701 Xenia Avenue South Suite 300 Minneapolis,MN 55416 Tel: 763-541-4800 Fax: 763-541-1700 April 25, 2012 Mr. Jeff Weyandt, PE Assistant City En�ineer City of Shakopee 129 Holmes Street South Shakopee, MN 55379-I376 Re: Valley View Road Extension Proposal for Final Design and Survey Services City of Shakopee, MN Dear Mr. Weyandt: WSB & Associates, Inc. (WSB) is pleased to submit the following proposal for the final design and survey services for the above-listed project. Please see the attached figure for a layout of the project area. As you have requested, we have developed the attached Exhibit A- Scope of Services for the final design and topobraphic (topo) surveying and constniction staking for the constniction of Valley View Road west of CSAH 17 to Evergreen Lane. It is our understanding that this work will be either incorporated into the Scott County Plans for CSAH 17 or a separate standalone plan and will be designed meeting Federal State Aid Standards. This work will also include the tabulation of quantities and coordination with Scott County. We have also provided an optional services estimate for the design and constniction staking survey services for Valley View Road east of CSAH 17 to Sarazin Street Payment for services would be completed as listed below and according to our agreement for professional services with the City of Shakopee and Section I-G2 (major projects). Olir final design is a cost not to exceed $25,500 which includes the design, plan, specification, and preparation for the west side of Valley View Road. Topographic survey of the areas on Valley View road weserly side and east side (not previously shot) as indentified on the attached figure will also be completed. For the Valley View Road west section, the constniction survey staking service is estimated to be $8,300 which is an estimate due to the variability of construction schedules and contractor selection. This construction staking will be for any City improvements sho�vn on the City plans that will not be sutveyed by the County for the CSAH 17 constniction. It is assumed the County will be staking the storm sewer, pond areas, and rough grading in this area. Mr.Jeff W'eyandt, PE April ?5,2012 Page 2 We have also included additional optional service tasks for the final design services and constniction staking for Valley View Road east which would only be used if authorized by the City. This final design is an estimated cost not to exceed $29,500 and constnlction survey staking service is estimated to be $13,900. Please see Exhibit A - for more inforniation on these tasks. We will commence work on this project once we are authorized to proceed. The �vork�vill take five �veeks to complete once we are given the approval to begin. This letter proposal represents our understanding of the project scope. The City of Shakopee agrees to reimburse WSB & Associates, Inc. for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Thank you for your consideration Sincerely, WSB 8c Associates, Inc. �� U� � Donald W. Sterna, PE Vice President City Administratar Attachments Mayor Date : May 1, 2012 r.si,��:�,�„,ui�vv iz,i r��i„�,.�i�i ie vv ku rkor uaz;e.d�< �VSB & ASSOCIATES, INC. EXHIBIT A - SCOPE OF WORK VALLEY VIEW ROAD EXTENSION PROJECT UNDERST�NDING WSB & Associates, Inc. (WSB) proposes to provide professional design and survey services for the above- listed project that will involve the following work: Constniction of the west half of Valley View Road from CSAH 17 to Evergreen Lane as sho�vn on the attached figure Storm Sewer and ponding design is essentially complete from the CSAH 17 project Final casting elevations will be provided for storm sewer stntctures Drain tile locations and other special storm sewer considerations will be designed as necessary Includes the design of sanitary sewer and water main from alignments provided by the City and SPUC Assume B-618 curb and gutter will be installed 8-foot trail on north side of the roadway No sidewalk on the south side of the roadway Plans beriveen this and the County CSAH 17 projects will be coordinated and bid together Improvements may be assessed per City policy SCOPE OF SERVICES The tasks to be completed are shown below: Task 1 —Project Nlanagement This task will consist of management and administration of the project team, as well as project coordination and communication with Scott County, MnDOT, Shakopee Public Utilities(SPUC), and the City of Shakopee on the project. WSB will coordinate meetings with Scott County, MnDOT, SPUC, and the City of Shakopee to discuss and review the project. The meeting will serve to review the project's elements and identify any outstanding issues that may be remaining that will be incorporated into the final design of the project. WSB will form a Project Management Team(PMT) as needed to discuss project issues with representatives from Scott County, SPUC, and the City of Shakopee. Task 2—Base Mapping,Data Collection Any additional record drawings not already collected from the CSAH 17 project will be obtained from both the City and the County of the existing facilities and right-of-way limits. WSB will complete the remaining survey on the west leg of Valley View Road, as well as the proposed St. Francis Hospital entrance driveway. WSB will investigate the existing private utilities(including irrigation system,well(s) and septic drain field) and will coordinate with their owners to identify the type and location of these facilities. Task 3—Final Design and Plan Preparation WSB will prepare a set of detailed construction plans in accordance with MnDOT Federal Statc Aid, County, SPUC, and City of Shakopee standards. The final construction plans will include the following: Title Sheet(if necessary) General Layot►t(if necessary) Estimated Quantities/Tabulations Earthwork Tabulation Scope of Work Page I K:sh�ti„p<�3ni�v�-ttd��op�»�rs�o�<<�rw„�x.e„� Soils aud Construction Notes Typical Scctions Miscellaneous Details Constniction Staging/Traffic Control Plan Alignment Plans and Tabulation Removal Plans Constniction Plan and Profile Drainage Plan, Details and Qiiantities Sanitary Sewer Plans Water main Plans Turf Establishment/ Erosion Control Plans Signing and Striping Plans Cross-Sections Task 4—Plan Review and Approval WSB will siibmit the final plans, specifications, engineer's cost opinion, and other required design data to MnDOT Federal State Aid, Scott County, SPUC, and the City for review and approval. WSB will make appropciate chanbes based on any review comments. Task 5—Specifications WSB wi(1 provide specifications utilizing the City's SPUC, MnDOT, and CEAM standard specifications. Each provision will contain a description, materials,construction requirements,method of ineasurement, and Uasis of payment for each item. Deletions from and additions to MnDOT and CEAM standard specifications will be written and included as necessary. WSB wil( provide the Ciry with reduced size(1 1" x 17")reproducible plan sets, along with the bid proposal quantities for the work. The City will be responsible for all acti�-ities related to contract bidding and award. It is understood the City will perform the bid opening and prepare the tabulation of the bids. Time has been included in our fee to assist in answering bidders' questions and issuing any necessary addenda for the project. Task 6—Engineer's Cost Opinion Prepare a both a preliminary and final constniction cost opinion based on quantities generated as part of the preparation of the preliminary design and final constniction plans. Costs will be split by funding source (including pro rata of lump sum items or other percentage splits). WSB will identify pay itcros per the City policies and procedures. Task 7—Permits Permits may be acquired as a part of the construction plan preparation. WSB will prepare and apply for the necessary construction permits. The cost of the permits would be paid by the City of Shakopee. Anticipated permits: MPCA NPDES MPCA Sanitary Sewer Extension MDH Water Main Extension Scott County Excavating and/or Obstruction Permit Task 8—Construction Staking WSB will provide a survey crew to do constniction staking for this project that will not be covered by the County as part of the CSAH 17 project, including construction limits,roadway grading, alignmcnts, storm sewer, water main, sanitary sewer utility, street facilities and appurtenances, signage locations, and other survey needs for this project for the work identified in the construction plans as prepared by WSB for the west half of Valley View Road. Optional Additional Services: Scope of Work Page 2 K��sn��:��i,��oiz vv ad i>��i�„>�i s�„p��i a�,�r;.d�,� 1. Valley View Road East We have also included additional optional service fees for the design and survey services for Valley Vie�v Road east from of CSAH 17 to Sarazin Street which would only be used if authorized by the City. These plans will be a City project along with its own set of standalone plans. The project may be tied and bid with the County CSAH 17 project but wiil have a separate set of plans and specifications. To complete this work, these tasks rvoirld be t{ie snn�e as tasks 1-8listed above rvitlx modific�etions to Task 3 shown below: Task 3 — Final Design and Plan Preparation (for Valley View Road East) WSB will prepare a set of detailed constniction plans in accordance with MnDOT, County, SPUC, and Ciry of Shakopee standards. The final construction plans��ill include the following: Title Sheet and lndex Map General Layout Statement of Estimated Quantities/Tabulations Earthwork Tabulation Soil and Construction notes Typical Sections Miscellaneous Details Construction Staging/Traffic Control Plan Ali;nment Plans and Tabulation Removal Plans Gonstruction Plan and Profile Drainage Plan, Details, and Quantities Sanitary Se�ver Plans Water Main Plans Turf Establishment/Erosion Control Plans Signing and Striping Plans Cross-Sections Scopc of W ork Page 3 K:�sn��:�,�«�o i�vv ad e�,p�,�ars��p��F w�>��;.d��